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HomeMy WebLinkAbout2020.06.22 Council Remote Special Meeting PacketRemote Special Meeting AGENDA PASCO CITY COUNCIL 6:00 p.m. June 22, 2020 Page 1. REMOTE MEETING INSTRUCTIONS: Governor Inslee's Proclamation No. 20-28, made in response to the COVID-19 emergency, prohibits members of the public from attending City meetings in-person but requires agencies to provide options for the public to participate in remotely. To best comply, the City asks all members of the public that would like to comment regarding items on the agenda to fill out a form via the City’s website (www.pasco- wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of each meeting. To listen to the meeting via phone, call (914) 614-3221 and use access code 359- 341-791. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco- wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER: 3. ROLL CALL: (a) Pledge of Allegiance 4. NEW BUSINESS: 3 - 5 (a) *Bid Award - Improvements to Fire Station Nos. 81 & 82 and Fire Training Rehab MOTION: I move to award the bid for Remodel of Fire Station No. 81 and Fire Station No. 82 and improvements to the Fire Training facility to Jackson Contractor Group, Inc. in the amount of $857,397.00, including Washington State Sales Tax, and further authorize the City Manager to execute the contract documents. 5. ADJOURNMENT: (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter Page 1 of 5 Remote Special Meeting June 22, 2020 MF# “Master File #....” (b) REMINDERS: • Thursday, June 25, 4:00 PM: TRIDEC Board Meeting – via Zoom (COUNCILMEMBER DAVID MILNE, Rep.; COUNCILMEMBER CRAIG MALONEY. Alt.) • Monday, June 29, 4:00 PM: Hanford Area Economic Investment Fund Advisory Committee Meeting – Ben Franklin Transit Main Conference Room (moved from 6/22/20) (COUNCILMEMBER PETE SERRANO, Rep.) This meeting is broadcast live on PSC-TV Channel 191 on Spectrum/Charter Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 2 of 5 AGENDA REPORT FOR: City Council June 3, 2020 TO: Dave Zabell, City Manager Remote Special Meeting : 6/22/20 FROM: Bob Gear, Fire Chief Fire Department SUBJECT: *Bid Award - Improvements to Fire Station Nos. 81 & 82 and Fire Training Rehab I. REFERENCE(S): Fire Station Nos. 81 & 82 and Fire Training Rehab - Bid Tabulation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to award the bid for Remodel of Fire Station No. 81 and Fire Station No. 82 and improvements to the Fire Training facility to Jackson Contractor Group, Inc. in the amount of $857,397.00, including Washington State Sales Tax, and further authorize the City Manager to execute the contract documents. III. FISCAL IMPACT: $857,397.00 funded through proceeds of 2019 LTGO Bond. IV. HISTORY AND FACTS BRIEF: Per direction of the City Council through the Fire Strategic Plan, 2020-2025 Capital Improvement adopted and Plan 2019-the of design Biennial Budget, 2020 contemplated improvements to Fire Stations Nos. 81 and 82 and the Fire Training Center have been completed and bids were solicited for said improvements. The work at Fire Station No. 81 entails opening up the living area and providing additional space in the kitchen, expanding shower facilities, removal of worn carpeting and floor, storage a of addition concrete and room the rehabilitating the to accommodate Personal Protective Equipment. Fire Station No. 82 to undergo similar floor treatment with removal of carpet and rehabilitation of the concrete floor. Proposed improvements at the Fire Training Center include installation of a restroom, Page 3 of 5 and facilities to accommodate the shower trailer and a shaded seating area where staff utilizing the training facility can recover out of the weather. V. DISCUSSION: As specified, bids for the project were received and opened on May 28, 2020. The City received a total of two (2) bids. A bid protest was received on June 1, 2020. After a thorough investigation and legal review, it was determined that the protest was not valid and the City staff is recommending to move forward on awarding the contract to the lowest responsive bidder. The lowest responsive bid was submitted by Jackson Contractor Group, Inc. in the amount of $789,500.00. Washington State Sales tax will add $67,897.00 to the bid for a total of $857,397.00. The Engineer's estimate was $1,154,873.00 before sales tax. As provided for in the project budget, expenditures for construction management services and additional architectural services during the build are planned. As the aforementioned bid is responsive and within the appropriated budget, staff recommends award of the Fire Station No. 81, Fire Station No. 82 and Rehab Area bid to Jackson Contractor Group, Inc. Page 4 of 5 Engineers Estimate Jackson Contractor Group, Inc. Qayaq Government Solutions, LLC Section Title Item Description UofM Quantity Unit Price Unit Price Unit Price Fire Station 81/82/Fire Training Center Rehab (#7012980) 1,154,873.00$ $789,500.00 $1,264,118.00 Base Bid Total:$1,154,873.00 $789,500.00 $1,264,118.00 Sales Tax - 8.6%$99,319.08 $67,897.00 $108,714.15 GRAND TOTAL $1,254,192.08 $857,397.00 $1,372,832.15 Fire Station 81/82/Fire Training Center Rehab (#7012980) Bid Tabulation Owner: Pasco WA, City of Solicitor: Pasco WA, City of May 28, 2020 2:00 PM PDT Fire Station 81/82/Fire Training Center Rehab (#7012980) Bid LS 1 Page 5 of 5