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HomeMy WebLinkAboutRH2 Engineering, Inc - Value Engineering Analysis for PWRF Pretreatment Improvements for PWRF Facility (Agreement No. 20-006)PROFESSIONAL SERVICES AGREEMENT PWRF Pretreatment Improvements Value Engineering Analysis Agreement No. 20-006 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and R142 Engineering, Inc., hereinafter referred to as "Consultant," on the � Ith day of �,r�, , 2020. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 04/30/2020. 3. Compensation and Pavment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is Professional Services Agreement — RI -12 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 1 of 9 issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such estimates are identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $88,577 without the prior written authorization by the City. Exhibit C is attached for reference of Consultants 2020 Schedule of Rates and Charges. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. The City will furnish the information and data within Exhibit D that the Consultant will need to complete the PWRF Pretreatment Improvements Value Engineering Analysis 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 2 of 9 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. Professional Services Agreement — RI -12 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 3 of 9 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 4 of 9 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 5 of 9 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: N $1,000,000 each occurrence; N $2,000,000 general aggregate; or ❑ $ each occurrence; and $ general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: N $1,000,000 per claim; N $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (3 0) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Professional Services Agreement — RI -12 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 6 of 9 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. Professional Services Agreement — RI -12 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 7 of 9 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Steve M. Worley, P.E, or his/her designee Public Works Director 525 North 3rd PO Box 293 Pasco WA 99301 WorleyS(i6pasco-wa. gov (e-mail address) 14.3.2 For the Consultant: Paul Cross, P.E., or his/her designee Project Manager 114 Columbia Point Dr., Suite C Richland, WA 99352 peross urh2.com (e-mail address) 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 8 of 9 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON Jz."� Dave Zabell, ger ATTEST: Debra C. Barham, City Clerk APPROVED AS TO FORM: Kerr Fe rgu aw, PLLC, City Attorney Paul Cross, PE — Project Manager Professional Services Agreement — R112 Engineering, Inc. Agreement No. 20-006 PWRF Pretreatment Improvements Value Engineering Analysis Page 9 of 9 Scope of Work City of Pasco Process Water Reuse Facility Pretreatment Facilities Value Engineering Study January 2020 Background EXHIBIT A The City of Pasco (City) commissioned the 2019 Process Water Reuse Facility Capital Facilities Plan/Engineering Report (Facility Plan) from PACE/Jacobs for their Process Water Reuse Facility (PWRF). The Facility Plan included a study of the PWRF Pretreatment Facility that concluded with a recommended alternative described in Chapter 6, which include the following major elements: 1. Install a third, identical rotary drum screen in the existing headworks building; 2. Provide control of pH downstream of the rotary drum screens; 3. Provide a 90 -foot diameter circular primary clarifier; 4. Provide flow equalization using the existing 35 million -gallon (MG) pond; 5. Install surface aerators in the 35 MG equalization (EQ) pond (20 75 -horsepower [hp] aerators = 1,500 hp); and 6. Provide an additional 86 MG of winter storage across multiple basins. The City proceeded with a consultant selection process to further evaluate and implement modifications to the PWRF Pretreatment Facility. RH2 Engineering, Inc., (111-12) was selected to conduct a Value Engineering Study of the proposed alternative in the Facility Plan compared to other alternatives and provide the professional engineering services to complete the preliminary design and design for the proposed improvements. This Scope of Work presents the first step in this project, the Value Engineering Study. The City will provide additional data on the influent raw water quality to the PWRF Pretreatment Facility and data on the current industrial users. The Value Engineering Study will consider alternatives using the influent from the current industrial users only, and will evaluate alternatives compared to the Facility Plan alternative, including anaerobic and aerobic biological treatment and further nitrogen reduction options. The analyses will also be based upon the limitations of the irrigation system, soil, groundwater quality, supplemental dilution water supplies and crops to adequately assimilate nitrogen, biological oxygen demand, and acidity in the PWRF effluent. Ultimately, the current industrial users are most interested in the bottom-line cost and reliability of the overall treatment process on a life -cycle basis. Scenarios must be developed to make the comparison based upon the needs that are currently understood, using flows and loads from the current users, and considering land application and permitting restrictions. The results of the study 1/30/20201:21:51 PMZ:\NEWBUSINESS\PROPOSAL\PSC\20190905_PSC_M190131_PWRF PRETREATMENT IMPROVEMENTS\CONTRACT\PSA_SOW_PROCESS WATER REUSE FACILITY - VALUE ENGINEERING STUDY (V3).DOCX City of Pasco Exhibit A PWRF Pretreatment Value Engineering Study Scope of Work will be presented to representatives of the industrial users prior to moving forward with detailed preliminary design of the preferred alternative. Task 1— Evaluate Treatment Process Alternatives Objective: Evaluate and compare treatment alternatives, based on the current user flow and load and land application site constraints, including the Facility Plan recommended alternative as compared to two (2) other biological treatment options and potential nitrogen reduction addition. Approach: 1.1 Review and tabulate the City's recently collected PWRF water quality data. Compare and contrast with Facility Plan numbers. Develop Design Criteria for use in the development of alternatives. Evaluate flow and strength scenarios and determine the loading thresholds which will significantly impact the life -cycle cost analyses for the biological treatment options to be considered. 1.2 Evaluate up to three (3) alternatives based upon current flow and strength scenarios, considering both the incoming ranges of flow and loads and also effluent limitations per the current permit and under scenarios such as nitrogen reduction. 1.3 Evaluate operations and maintenance (O&M) requirements and space needs on the site, including preliminary layout. Evaluate phasing and construction sequencing. 1.4 Estimate capital costs and life -cycle costs for each alternative. Summarize each alternative for comparison. Assumptions: • Capital costs will be developed based upon the need to have the PWRF facility operational during construction at normal influent rates. Extended downtime during construction will not be allowed. RH2 Deliverables: • Alternatives analyses, layouts, and costs in electronic PDF format. Task 2 — Value Engineering Technical Memorandum and Presentation Objective: To summarize the design criteria, alternatives, and recommendations and present to City and industrial users. Approach: 2.1 Prepare a draft Value Engineering Technical Memorandum based upon study findings. 2.2 Prepare for and attend a workshop with City staff to present findings and recommended alternative(s). 2.3 Review City comments and incorporate revisions into final Value Engineering Technical Memorandum and recommendation. 2 1/30/20201:21:51 PM Z:\NEWBUSINESS\PROPOSAL\PSC\20190905_PSC_M190131_PWRF PRETREATMENT IMPROVEMENTS\CONTRACT\PSA_SOW_PROCESS WATER REUSE FACILITY - VALUE ENGINEERING STUDY (V3).DOCX City of Pasco Exhibit A PWRF Pretreatment Value Engineering Study Scope of Work 2.4 Present the final Value Engineering Technical Memorandum and recommendation to the industrial users at a quarterly meeting. Assumptions: • Agenda and minutes are prepared by others who regularly attend the quarterly meeting and do not need to be prepared or circulated by RH2. Provided by City: • Attendance at review meetings. Markups on the Value Engineering Technical Memorandum. • Scheduling and attendance at the industrial users meeting. RH2 Deliverables: • Draft and Final Value Engineering Technical Memorandum. Draft technical memorandum will be in electronic PDF format. Ten (10) hard copies of the final technical memorandum will be included with the final electronic PDF technical memorandum. • Attendance and materials for the industrial users meeting. • Draft scope of work and fee estimate for design of preferred alternative in electronic PDF format. 3 1/30/20201:21:51 PM 2:\NEWBUSINESS\PROPOSAL\PSC\20190905_ PSC_M190131_PWRF PRETREATMENT IMPROVEMENTS\CONTRACT\PSA_SOW_PROCESS WATER REUSE FACILITY - VALUE ENGINEERING STUDY (V3(.DOCX EXHIBIT B Fee Estimate City of Pasco Process Water Reuse Facility Pretreatment Facilities Value Engineering Study Description Total Hours Total Labor Total Subconsultant Total Expense=T. Task 1 Evaluate Treatment Process Alternatives 200 $ 38,332 1 $ 17,825 $ 2,073 $ 58,230 1.1 Develop design criteria for process alternatives 52 $ 9,884 $ 1,725 $ 496 $ 12,105 1.2 Evaluate three (3) alternatives based on current scenarios 94 $ 18,458 $ 9,200 $ 904 $ 28,562 1.3 Evaluate 0&M requirements and space needs 24 $ 4,472 $ 3,450 $ 357 $ 8,279 1.4 Estimate capital costs and life -cycle costs for each alternative 30 $ 5,518 $ 3,450 $ 317 $ 9,285 Task 2 Value Engineering Technical Memorandum and Presentation 120 $ 23,888 $ 4,370 $ 2,089 $ 30,347 2.1 Prepare draft technical memorandum based upon findings 37 $ 6,953 $ 920 $ 406 $ 8,279 2.2 Prepare for and attend workshop with City staff 34 $ 6,960 $ 1,150 $ 778 $ 8,888 2.3 Review comments and incorporate revisions into final technical memorandum 19 $ 3,671 $ $ 179 $ 3,850 2.4 Present final technical memorandum and recommendation to industrial users 30 $ 6,304 $ 2,300 $ 726 $ 9,330 PROJECT TOTAL 1 320 1 $ 62,220 1 $ 22,195 1 $ 4,162 1$ 88,577 Z:WewBusiness\Proposat\PSC\20190905 PSC M190131_PWRF Pretreatment ImprovementsZontract\PSAFEE_Process Water Reuse Facility -Value Engineering Study - (v2).x1sm 1/30/2020 1:24 PM EXHIBIT C RH2 ENGINEERING, INC. 2020 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional $144 $/hr Professional 11 $157 $/hr Professional III $171 $/hr Professional IV $184 $/hr Professional V $196 $/hr Professional VI $212 $/hr Professional VII $227 $/hr Professional VIII $235 $/hr Professional IX $235 $/hr Control Specialist 1 $130 $/hr Control Specialist II $141 $/hr Control Specialist III $155 $/hr Control Specialist IV $168 $/hr Control Specialist V $178 $/hr Control Specialist VI $191 $/hr Control Specialist VII $206 $/hr Control Specialist VIII $214 $/hr Technician 1 $106 $/hr Technician II $118 $/hr Technician III $135 $/hr Technician IV $145 $/hr Technician V $157 $/hr Technician VI $172 $/hr Technician VII $187 $/hr Technician VIII $196 $/hr Administrative 1 $72 $/hr Administrative II $83 $/hr Administrative 111 $98 $/hr Administrative IV $118 $/hr Administrative V $138 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11" $0.09 price per copy Copies (bw) 8.5" X 14" $0.14 price per copy Copies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5" X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price per copy Technology Charge 2.50% % of Direct Labor Mileage $0.575 price per mile (or Current IRS Rate) Subconsultants 15% Cost + Outside Services at cost Rates listed are adjusted annually. EXHIBIT D City of Pasco Process Water Reuse Facility Pretreatment Facilities Value Engineering Study Information to be Provided by the City January 2020 The following list contains the information and data to be provided by the City of Pasco (City) that is needed to complete the Process Water Reuse Facility Pretreatment Facilities Value Engineering Study. Note: All data should be from the last 5 years, if available. 1 1/30/20204:14 PM Z:\NewBusiness\Proposal\PSC\20190905_PSC_M190131_PWRF Pretreatment Improvements\Contract\PSA_EXHI BIT D_Process_Water _Reuse_Facility_Value-Engineering_Study.doa Status/ Information Needed Priority Notes Delivered 1. Current permit or agreement for each industrial discharger. 2. All available tabulated discharge data from the industries discharging to PWRF. 3. All available tabulated discharge data from Grimmway, discharging to the WWTP. 4. All available tabulated influent and effluent data from the PWRF (including last 18 months of the increased monitoring of the 3 composite samplers at the pretreatment facility). S. Irrigation pump station tabulated instantaneous discharge flow rate data. 6. Foster Wells Pump Station and Simplot lift station (if available) tabulated instantaneous discharge flow rate data. 7. Design capacity (min, max, assumed range) of the influent pump stations. 8. Data regarding crop rotations and loading rates per circle. 9. Data for supplemental well water usage. Note: All data should be from the last 5 years, if available. 1 1/30/20204:14 PM Z:\NewBusiness\Proposal\PSC\20190905_PSC_M190131_PWRF Pretreatment Improvements\Contract\PSA_EXHI BIT D_Process_Water _Reuse_Facility_Value-Engineering_Study.doa CITY OF PASCO INFORMATIONAL COVER SHEET FOR DOCUMENTS REQUIRING CITY MANAGER SIGNATURE (Print on Blue Paper when completed.) Project Name: PWRF Pretreatment Improvements (CP7.SR.lA.19.01) Date: 2.4.2020 Vendor Name: RH2 Engineering, Inc. Contract Number: 20-006 G/L Account #: 460.90.666-56.6510 Amount seeking approval for: $ 88,577 CONTRACT OVER 100,000 ❑ DIVISION: ❑ Administration ® Engineering ❑ Operations ❑ Sewer ❑ Water ❑ Irrigation ❑ Treatment Plants ❑ Reuse ❑ Other AGREEMENT TOPIC & BACKGROUND: Value Engineering Analysis Through a RFQ process RH2 Engineers was selected to perform a Value Engineering(VE) Study for the PWRF Pretreatment Improvements Alternatives. Recently concerns were identified regarding the use of influent flows and loads for design criteria as shown in the Facility Plan, since the City has collected more recent and more comprehensive data that shows higher strength loading. Therefore, scope of work proposed for the VE includes analyzing recent data and development of agreed design criteria to be used in the alternative evaluation. The evaluation of alternative improvements for PWRF will be performed to a comparable level of detail with development of Capital and O&M costs for each alternative. Results of the evaluation will be documented in a technical memo and presented to stakeholders (City and Processors). Allowances for iterations and meetings in preparation of the presentation are included in the attached PSA and exhibits. CONTRACT SELECTION PROCESS: ❑ Consultant Roster ® RFQ ❑ Formal Bid ❑ Small Works Roster ❑ Negotiated ❑ N/A or Other BUDGET/FINANCIAL IMPACTS: The Value Engineering Analysis will be part of PE for PWRF Improvements atirr- arid. Wil. - Fund 460 Fund — PWRF $90,00-,: Preliminary Engineering (PE) $90,000 N/A $ Right -of -Way (RW) $ N/A $ Construction CN $ Total Funds Available $90,000 Total Est. Expenditures $90,000 CONTRACT EXPIRATION DATE: 4/30/2020 INSURANCE EXPIRATION DATE: ❑ Council action needed for future renewal Project Manager Date ❑ Federal de r usp io re uireme me F]N/A ( d717_0 ub is or irector e [] Contract language ❑ Insurance coverage reviewed ❑ Performance & payment bond approval ATTACHMENTS: - Two (2) Partially Executed PSA's (20-006) Z-(o-ZoW CIP Manager Date Finance Dill-q0or Date ❑ Funding source approval DOCUMENT DISTRIBUTION AFTER SIGNED: • Return documents to CIP Engineering ACORO ®CERTIFICATE OF LIABILITY INSURANCE DATE5/20/120192019 Y) 05/20 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jona Bolin NAME: Sammamish Insurance, Inc. a/CDNNo Ext : (425) 898-8780 FAX No): (425) 836-2865 E-MAIL JonaBolin@msn.com ADDRESS: 704 228th Ave NE, PMB 373 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Ohio Security Insurance Company 24082 Sammamish WA 98074 INSURED INSURER B: Continental Casualty Company 20443 INSURER C: RH2 Engineering Inc INSURER D: 22722 29th Dr SE Ste 210 INSURER E: INSURER F: Bothell WA 98021 COVERAGES CERTIFICATE NUMBER: CL1952003492 REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLISUBR INSID WVD POLICY NUMBER POLICY EFF MWDD/YYYY POLICY EXP MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2'000'000 _72,000,000 CLAIMS -MADE � OCCUR DAMAGE TO RENTED PREMISES a occu ence $ MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 2,000,000 A Y BZS57962270 05129/2019 05/29/2020 'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000 - COMP/OPAGG $ 4,000,000 X POLICY ❑ PRO- F-1LOGPRODUCTS Employers Liability $ 2,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 BODILY INJURY (Per person) $ X ANY AUTO A OWNED SCHEDULED AUTOS ONLY AUTOS BAS57962270 05/29/2019 05/29/2020 BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLALIABX OCCUR EACH OCCURRENCE $ 2.000,000 AGGREGATE $ 2'000'000 A X EXCESS LIAB CLAIMS -MADE BZS57962270 05/29/2019 05/29/2020 DED I X RETENTION $ 10,000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVEElN OFFICER/MEMBER EXCLUDED? /A PER OTH- STATUTE I IER E.L. EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ B Professional Liability Claims Made AEH004312321 05129/2019 05/29/2020 Per Claim $3,000,000 Deductible $200,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Pasco is named as additional insured. City of Pasco PO Box 293 PL'1c19ar14-l1 PlcI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Pasco WA 99301 I� @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD