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HomeMy WebLinkAboutTownsend Controls & Electric, LLC - Butterfield High Service Pump #5 (Agreement No. 20-003)CONTRACT MRSC SMALL WORKS ROSTER Butterfield High Service Pump #5 VFD Replacement Agreement No. 20-003 THIS CONTRACT is made and entered into this 3rd day of Februa , 2020, by and between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as "City", and Townsend Controls & Electric LLC., hereinafter referred to as "Contractor." WHEREAS, the Project qualifies under RCW 39.04.155 as a small works roster contract, or a limited public works contract; and WHEREAS, the City having sought and secured quotations from its small works roster, and the Contractor being duly qualified as a Contractor on the small works roster having submitted a quotation acceptable to the City. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Description of Work. The Contractor shall furnish all equipment, labor, tools, materials and appurtenances and perform all services in a workmanlike manner and in accordance with the plans and specifications as provided in the Project Description and Specifications, attached hereto as Exhibit A. 2. Compensation. Compensation for the performance of the service and materials as described in Exhibit A shall be: ® That amount set in the quotation attached hereto as Exhibit B subject to any retainage or withholdings as provided below. 3. Time of Completion. The work covered by this Contract shall be completed with all respects within 90 calendar days from the date of the Notice to Proceed. Once the work is commenced, the Contractor shall diligently pursue the work to completion within the time specified in this Contract. 4. Warranty of Contractor. Contractor warrants that it is qualified to be awarded a public works contract in compliance with RCW 39.04.350; and further agrees to comply with all State and Federal laws relating to the employment and wage rates to be paid. 5. Indemnification. 5.1 The Contractor shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings Butterfield High Service Pump #5 VFD Replacement Page 1 MRSC Small Works Roster Agreement#: [20.003] — Townsend Controls & Electric for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 5.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Contractor, and the City, its officers, employees, agents and volunteers, the Contractor's liability and obligation to defend hereunder shall only be the proportionate extent of the Contractor's negligence. 5.3 It is further agreed that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 5.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 5.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Contractor's delayed or failed performance. 5.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 6. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, or subcontractors. 6.1 Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below: 6.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 6.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Contractor's Butterfield High Service Pump #5 VFD Replacement Page 2 MRSC Small Works Roster Agreement#: [20.003] — Townsend Controls & Electric Commercial General Liability insurance policy with respect to the work performed for the City. 6.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 6.1.4 Professional Liability insurance appropriate to the Contractor's profession. 6.2 Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits: 6.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 6.2.2 Commercial General Liability insurance shall be written with limits no less than: ❑ $1,000,000 each occurrence; ® $3,000,000 general aggregate; or ❑ $ each occurrence; and $ general aggregate 6.2.3 Professional Liability insurance shall be written with limits no less than: ❑ $1,000,000 per claim; ® $3,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit 6.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 6.3.1 The Contractor's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 6.3.2 The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 6.4 Acceptability of Insurers. Insurance is to placed with insurers with a current A.M. Best rating of not less than ANII. 6.5 Verification_ of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not Butterfield High Service Pump #5 VFD Replacement Page 3 MRSC Small Works Roster Agreement#: [20.003] — Townsend Controls & Electric necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. 7. Retainage and Performance Bond. 7.1 Unless it is waived as provided below, the Contractor shall provide and post for the benefit of the City a Performance and Payment Bond issued by a qualified surety insuring the Contractor's performance of all the provisions of the Contract and payment of all labors, mechanics, and subcontractors and materialmen as required by RCW 39.08.010. 8. Work Site Conditions. The work performed under this Contract is done at the Contractor's risk and that Contractor is familiar with the conditions present and other contingencies likely to affect the work, and has submitted their quote accordingly. The Contractor will assume the responsibility and risk of all loss or damage to materials or work which may arise prior to completion. The Contractor shall keep the work site in a neat, orderly condition and after completion of the work, the Contractor shall, at its expense, clean up and remove all refuse and unused materials of any kind resulting from the work. 9. General Provisions. 9.1 For the purpose of this Contract, time is of the essence. 9.2 Notice. Notice provided for in this Contract shall be sent by: 9.2.1 Personal service upon the Project Administrators. 9.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 9.3 The Project Administrator for the purpose of this Contract shall be: 9.3.1 For the City: Albert Obermiller, or their designee Public Works Operations — Special projects 525 North 3rd Pasco WA 99301 obermilleraCd),Pasco-wa. gov 9.3.2 For the Contractor: Allan Townsend, or their designee Townsend Controls & Electric LLC. 2040 N. Commercial Ave. Pasco,Wa 99301 allan@townsendcontrols.com Butterfield High Service Pump #5 VFD Replacement Page 4 MRSC Small Works Roster Agreement#: [20.003] — Townsend Controls & Electric 10. Dispute Resolution. This Contract has been and shall be construed as having been made and entered into and delivered within the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. In the event of a dispute regarding the enforcement, breach, default or, interpretation of this Contract, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. IN WITNESS WHEREOF, the parties have executed by their duly authorized official this Contract in triplicate, each of which being deemed an original on the date first written above. CITY OF PASCO, WASHINGTON CONTRACTOR By: By: 0 I ave Zabell, i y anager Sonny To end, Owner Butterfield High Service Pump #5 VFD Replacement Page 5 MRSC Small. Works Roster Agreement#: [20.003] - Townsend Controls & Electric Exhibit A Scope of Work Butterfield HSP #5 VFD replacement Scope of Work The contractor shall provide all labor, materials, permits, and inspections required to complete the replacement of a 300HP VFD and Harmonic Filter, as well as associated conduit, wiring, and programming for Automatic / Remote control of the VFD. Work must be completed no later than 31 March 2020. • VFD Removal: o Remove and dispose of existing VFD and associated equipment. VFD Installation: o Install VFD in accordance with the installation instructions provided in the equipment manual, as well in accordance with all current Local, State, and national electrical codes (NEC). o Re-route conduit and wiring as necessary for the proper installation of the VFD. o Utilizing the existing VFD cabinet may be authorized by the City, provided that a field UL listing can be obtained. Please submit plans for the VFD cabinet with this quote. o The VFD will be sized appropriately for a 300HP motor with a 1.15 service factor. • Conduit and wiring: o Conduit and wiring will be consistent with all Local and State regulations, as well as the NEC. o RMC (Rigid Metallic Conduit) or Sealtite Metallic Flex shall be utilized in all instances. o Conduit and Cat6 Ethernet run to be added from the VFD cabinet to L81 Master PLC cabinet in the Water Treatment Plant control room. Cat 6 cable to be labeled on both ends identifying source and destination. Cat 6 run shall be updated in PLC master cad drawings. • Power disconnect replacement: o Determine NEC requirements on the VFD disconnect on the main distribution panel if code requires this disconnect or if the VFD disconnect that will be added will suffice. If the current disconnect is required by code, replace the existing disconnect with a new unit. • Plans/Drawings: o Updated redlines in WTP drawings for deleted analog controls. Provide drawings for the new VFD cabinet. All internal wires shall have wire labels that can be identified on VFD cabinet drawings. o Submit record drawing of power and control wiring and final layout for VFD and Harmonic filter in electronic and paper forms. • Control and Programming: o VFD shall be controlled by Ethernet/IP using Rockwell Add on Profile (AOP). o VFD parameters shall be configurable from within RS Studio 5000 v30 programming. No exceptions. o PLC / SCADA programming shall be completed by Townsend Controls & Electric LLC, of 2040 N Commercial Ave. in Pasco, Washington. o State duration of warranty of VFD within the bid. o VFD shall be able to run in manual from both the local VFD panel and Wonderware (SCADA), PLC programming may need to be modified to allow this. Startup: o Startup testing is to be conducted per manufacturer recommendations prior to being signed off. Scheduling of work: o Work will be scheduled to start after any, and all equipment and materials are on hand and ready to be utilized. o Work is to be completed expeditiously to minimize pump downtime. The work shall be all-inclusive to perform a complete project. All work shall be finished in a neat appearing professional manner in compliance with all applicable standards. The work area is a moderately dust sensitive area that will remain in operation during the entirety of this work; dust abatement is the responsibility of the contractor. It is the responsibility of the Contractor to review the project area and determine what is needed. City staff will be available prior to the quote submittal date to answer any questions. _O� TOWMEND o '7 j l CTR1C LLC Autonuttion andControl Scstem.e Specialists • Electrical Contractors •Custom UL listed Control Parcels tel $09.542.9949 • jer 509.542.0077.2040 North Commercial Avenue • Pasco, WA 99301 Quote To: City of Pasco Proj: City of Pasco Butterfield 350hp VFD INCLUDED IN QUOTATION: $48,256.41 Adding breaker at current disconnect location $51,256.41 ➢ 350 hp rated vfd rated per specifications (350 hp rated to meet requirements) ➢ Demo and disposal of vfd and components in existing enclosure ➢ Installation of new 350hp vfd into existing vfd enclosure ➢ Installation of new control components in existing vfd enclosure (control transformer, hmi) ➢ RMC control conduit from vfd cabinet to main PLC for cat 6 ➢ Cat 6e cable and terminations on both ends i UL listing of existing vfd cabinet with new vfd and control components inside ➢ New over current protection inside existing vfd enclosure (separate line item for breaker install in existing disconnect) ➢ 36 month extended warranty on vfd from date of shipment ➢ 5 week lead time of vfd and components ➢ HIM mounted on front of enclosure with cover ➢ Programming of plc ➢ MTE 403 amp matrix harmonic filter ➢ Option to install new breaker at current disconnect location NOT INCLUDED IN QUOTATION: ➢ Removal of existing vfd enclosure (plan on using it for new vfd) Thank you, Allan Townsend Quote Tabulations - Butterfield High Service Pump M5 VFD Replacement Contract tf: 20.003 Quote Date: 08 January 2020 1 Programming 1 each $ 4,500.00 $ Contractor: Townsend 4,500.00 Contractor: CREM Contractor: Garrett Electric 2 Contractor., H&N Electric Item No. Description Quant Unit Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount 1 VFD and R&R labor 1 each $ 27,978.00 $ 27,978.00 $ 39,247.55 $ 39,247.55 $ 62,581.00 $ 62,581.00 $ 31,367.00 $ 31,367.00 2 Filter and R&R labor 1 each $ 9,977.00 $ 9,977.00 * * $ $ - $ - 3 Field route network cable 1 each $ 1,480.00 $ 1,480.00 $ 4 Misc Materials 1 lot $ 500.00 $ 500.00 $ 526.42 $ 526.42 $ 8,049.00 $ 8,049.00 $ - $ 39,935.00 $ 39,773.97 $ 70,630.00 $ 31,367.00 1 Programming 1 each $ 4,500.00 $ 4,500.00 $ 4,500.00 $ 4,500.00 $ 6,644.00 $ 6,644.00 $ 2 Disconnect 1 each $ 2,762.43 $ 2,762.43 $ 3,147.56 $ 3,147.56 $ 12,596.00 $ 12,596.00 $ 1,725.00 $ 1,725.00 3 demo & removal 1 each $ - $ 3,341.25 $ 3,341.25 $ 6,411.00 $ 6,411.00 $ 4,010.00 $ 4,010.00 4 misc 1 each $ $ 2,397.73 $ 2,397.73 $ - $ - 5 $ $ $ $ 6 L $ $ $ $ $ 7,262.43 Request for Quotes were received by 01/06/2020. All bids have $ 39,935.00 been reviewed by thiso ice. I recommend the contra $ 7,262.43 awarded to: T send [sel $ 47,197.43 $ 4,056.98 Date Project Manager $ 51 256 41 411- Pasco $ 13,386.54 $ 25,651.00 $ 5,735.00 $ 39,773.97 $ 70,630.00 $ 31,367.00 $ 13,386.54 $ 25,651.00 $ 5,735.00 $ 53,160.51 $ 96,281.00 $ 37,102.00 $ 4,571.80 $ 8,280.17 $ 3,190.77 $ 57,732.31 $ 104,561.17 $ 40,292.77 Failed to sign quote, equipment cited in quote is not compatible with Request for Quote specifications. CITY OF PASCO INFORMATIONAL COVER SHEET FOR DOCUMENTS REQUIRING CITY MANAGER SIGNATURE (Print on Blue Paper when completed.) Project Name: Butterfield High Service Pump #5 VFD Vendor Name: Townsend Controls & Electric, LLC Contract Number: 20.003 Amount seeking approval for: $ 51,256.41 Date: 01/30/2020 GIL Account #: 411.41.671-56.6425 CONTRACT OVER 100,000 ❑ DIVISION: ❑ Administration ❑ Engineering ® Operations ❑ Sewer ® Water ❑ Irrigation ® Treatment Plants ❑ Reuse ❑ Other AGREEMENT TOPIC & BACKGROUND: M p 4=V-5 V F -P Butterfield's high service pump #5 s Robicon VFD and its associated disconnect have become antiquated. Parts for these components are no longer manufactured; any necessary repair parts need to be scavenged or are very costly. The drive has exceeded its useable life expectancy and is showing signs of a near -future failure. The recommended replacement of the main disconnect, circa 1985, is to improve the electrical reliability of the downstream components. This pump and VFD, see heavy use year-round. Given the age and parts availability for these components, it is recommended to replace them with modern, serviceable equipment. Failure of obsolete electrical components for this pump would likely result in the water plant having a reduced discharge capability with the potential to not meet usage demands if this occurred during summer months. Proposed actions include replacing the existing VFD with an Allen-Bradley Powerflex 753 VFD, replace the outdated disconnect, and install an MTE 403 amp matrix harmonic filter. The harmonic filter is to be utilized for the reduction of potential harmonic voltage distortions in the system, increasing the longevity of the pump motor. This project has a finite window of completion, and there is a five-week lead time on components. A request for quotes was solicited to the MRSC roster for electrical work. Of the four quotes received, Townsend was the lowest bid that meet specifications stated in the request for quote. As a certified installer for Allen- Bradley products, Townsend is able to provide an additional year to the warranty period. CONTRACT SELECTION PROCESS: ❑ Consultant Roster ❑ RFQ ❑ Formal Bid ® Small Works Roster ❑ Negotiated ❑ NIA or Other. BUDGET/FINANCIAL IMPACTS: A L $ 57, DOS $ Total Funds Available $ CONTRACT EXPIRATION DATE: NIA ❑ Council action needed for future renewal INSURANCE EXPIRATION DATE: 1 .Zog oject Mana Date --Public Works Superintendent ❑ Federal debarment/suspension requirements mel ® NIA 17 Date last update 1211 1!`2018 Location: Engineering Working Folder>1~ORMS>Pasco Blue Sheet 12-11-2018 "94 E1 ANd High Service Pump #5 VFD (#20.003) Page 2 ,3 2/4/2020 Public Work hector Date Finance Director Date l ❑ Funding source approval ❑ Contract language ❑ Insurance coverage reviewed 0 Performance & payment bond approval DCUMENT DISTRIBUTION AFTER SIGNED. ariginal to City Clerk with copy of blue sheet Driginal or Copy to vendor (their choice) -opy to Public Works Department ;opy to Finance Department LJ r' L 7-21-20;8 1116- ACORO CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 01!2712020 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jodi Clayton NAME: Conover Insurance PHONE (509) 545-3800 niC, No : (509) 547-7960 AIC No Ext E-MAIL jclayton@conoverinsurance.com ADDRESS: 1804 West Lewis Street INSURERS AFFORDING COVERAGE NAIC # INSURERA: Continental Casualty Co. 20443 Pasco WA 99301 INSURED INSURER B: Continental Insurance Co. 35289c INSURER C: Indian Harbor Insurance Co. Townsend Controls & Electric LLC INSURER D: 2040 North Commercial Avenue INSURER E: INSURER F: Pasco WA 99301 COVERAGES CERTIFICATE NUMBER: 2020 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICYNUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1'000'000 CLAIMS -MADE � OCCUR DAMAGE TO PREMISES Ea olccu ante $ 100,000 MED EXP (Any one person) $ 15,000 PERSONAL &ADV INJURY $ 1'000'000 A Y Y 6072652844 01/22/2020 01/22/2021 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2'000'000 $ 2,000,000 POLICY PRO F-1PRO-PRODUCTS-COMP/OPAGG JECT $ OTHER: AUTOMOBILE LIABILITY MBINED SINGLE LIMIT $ 1 ,000,000 CO3M' Ea acident BODILY INJURY (Per person) $ X ANY AUTO BODILY INJURY (Per accident) $ B OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY Y Y 6072652827 01122/2020 01/22/2021 PROPERTY DAMAGE $ Per aceident Underinsured motorist $ 1,000,000 UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10'000'000 B X EXCESS LIAB CLAIMS -MADE Y Y 6072652830 01122/2020 01/22/2021 DED I X1 RETENTION $ 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIMB R/PARTNER/EXECUTIVE ❑ OFFICERlMEMBER EXCLUDED? (Mandatory in NH) N/A 6072652844 01122/2020 01/2212021 PER 0TH- WA Stop Gap STATUTE X ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1 ,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 Limit $5,000,000 C Pollution/Professional Liability PEC0055920 01/22/2020 01/22/2021 Deductible $10,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Project: Butterfield High Service Pump #5 VFD Replacement Agreement No. 20-003 City of Pasco is an additional insured. Policy forms include: CNA74705XX 0115 -GL Extension, CNA75079XX 1016 -Blanket AI with Completed Ops, CNA63359XX 0412 -Extended Auto Endorsement. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Pasco ACCORDANCE WITH THE POLICY PROVISIONS. Public Works Operations-Specia AUTHORIZED REPRESENTATIVE 525 North 3rd Pasco WA 99301 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD