HomeMy WebLinkAboutGeoEngineers, Inc - Water Rights Management Support Amendment #3 (Agreement # 18008)CONTRACT #18008
AMENDMENT NUMBER 3 to
PROFESSIONAL SERVICES AGREEMENT
WATER RIGHTS MANAGEMENT SUPPORT
WHEREAS, the City and GeoEngineers, Inc. entered into a Professional Services
Agreement on 6/8/2018 to provide engineering services with respect to Water Rights
Management Support project.
NOW, THEREFORE, this agreement is amended to allow GeoEngineers, Inc. to
provide additional engineering services as described below.
1. Scope of Work:
Task 1: No change. See Exhibit A for original Scope & Fee Breakdown.
Task 2: No change. See Exhibit B for original Scope & Fee Breakdown.
2. Fee:
Task 1: The compensation for this work is based on a Time and Materials Basis not to
exceed the amount of $30,000.00 for a total task authorization of $110,000.00.
Task 2: No change to the previously authorized Time and Materials Basis amount of
$31,500.00. (March 21, 2019)
New not to exceed value of both tasks is $141,500.00.
3. Time of Performance:
Services for both tasks will be for period 1/0 1 /2020 through 12/31/2020.
DATED THIS ) DAY OF
CITY OF PASCO:
City of Pasco
Dave Zabell, City Manager
CONSULTANT"
GeoEngineers, Inc.
Kevin Lindsey
SCOPE OF WORK
FOR
GEOENGINEERS, INC.
BACKGROUND
EXHIBIT A
The City of Pasco has historically had a complicated water rights situation with a combination of surface
rights and ground water rights for domestic supply and irrigation. The situation has been exacerbated by
rapid population growth and land annexation. There are questions regarding the Annual Quantity (Qa) of
each water right and whether the Qa has been met; the correct well log for each well; ownership
assignment of water rights to the city after the city has received an agreement of ownership, quit claim
deeds, etc; as well as managing the water right to its best use possible. The City requires an expert to
assist in water rights strategy as well as evaluation, managing, and securing water rights.
SCOPE OF SERVICES
• General support managing the City's water rights portfolio, including but not limited to
organizing the portfolio. Included in the portfolio will be hard and electronic copies of pertinent
information on each water right.
• Completing change-of-use/place applications as needed from the City's recent acquisitions and
future acquisitions.
• Completing transfer applications and guiding them through the Franklin County Water
Conservancy Board.
• On-call support and troubleshooting for City staff as needed.
• Working with staff and developers to insure water rights are available for new residential
irrigation needs.
• Developing documents (SEPA. Water Right Application Split Forms, etc.) for Ecology review
• Monthly tracking of irrigation water usage
• Developing GIS maps with water rights
Professional Services Agreement — GeoEngineers, Inc.
Water Rights Management Support Page 10 of I 1
SCHEDULE OF RATES FOR
GEOENGINEERS, INC.
Person
Title
Category
Rate
Kevin Lindsey
Principal Hydrogeologist/Project
Manager
PM
$180/hour
Jon Travis
Elizabeth Haas
Laura Hanna
Project Hydrogeoiogist
PH
$127/hour
Alicia Candelaria
Patty Newman
Staff Hydrogeologist
SH
$118/hour
Molly Reid
Nancy Aldrich
Senior Water Resource Analyst
Senior Analyst/Project Manager
SWC
$148/hour
Various
Administrative Support
$77/hour
Various
CAD Designer
$91/hour
Various
Environmental Technician
$80/hour
Other Rates
Personal/company vehicle mileage, per mile at IRS current rate.
Subcontractors, equipment rental, and other direct charges billed at cost plus
10%.
Labor rates for deposition/testimony are 1.5 times labor rates listed above.
Professional Services Agreement — GeoEngineers, Inc.
Water Rights Management Support Page I I of I I
EXHIBIT B
Well Physical Evaluation — A Street Well
The City of Pasco owns a currently unused well on vacant property near the intersection of South Elm
Street and East A Street. This proposal describes the work scope and budget proposed to evaluate the
physical condition and water production capacity of that well, the A Street Well.
Work Scope
The proposed work is based on two site visits with City staff (one in December 2018 and one in January
2019) to view wellhead conditions and a review of Ecology well records. During the site visits we found a
flow reduction value on the well and an approximately 46 -foot pump column in the well. Depth to water
inside of the pump column was found to be approximately 41 feet below ground surface. Ecology well
records show a water well (referred hereafter as the Story well) in the vicinity of the site. The Story well
log reports a well that is approximately 58 feet deep with a 0.125 slot screen from 50 to 58 feet deep.
The Story well log also describes a depth to static water of 35.3 feet and a pumping rate of 720 gpm in
1975.
Given these observations the work proposed to evaluate the A Street Well is as follows:
1. Remove pressure reduction valve, well cap plate, and pump column from the well.
2. Measure depth to water and depth of bottom of the well.
3. Clean up well water column by adding clean, potable water to the well. A possible source for
this water could be a city hydrant located on the property, several hundred feet from the well.
4. Video log the well to view and document its current physical condition, including depth and
condition of casing, depth and condition of screen, presence of debris and/or apparent
biofouling (if any). Observations from the video log will be used to confirm if the Story well log is
for this well and, more importantly determine if the well is in a pumpable condition.
a. For the purpose of this proposal we assume that the well is in a pumpable condition.
b. However, if the video reveals that it is not — because of such things as broken
pump/pipe obstructing the well, fouled/plugged screen restricting flow into the well —
we will confer with the City to identify actions and costs needed to put the well in a
pumpable condition and/or terminate the remainder of the well evaluation.
5. If the well appears to be in usable condition, based on the video survey, conduct pumping tests,
to include:
a. Install temporary 6 or 8 -inch test pump (actual size to be determined based on video log
and other on-site observations), drop tube, and transducer.
b. Install temporary hose or pipe to carry water produced by testing away from the well to
a discharge point acceptable to the City. For planning purposes assume that the
temporary discharge line will be approximately 1,000 feet long. Water produced during
testing will be discharged onto the ground, or into a storm water drain. With respect to
discharge pumped water:
I. If water will be discharged to a nearby storm drain the City will need to confirm
that this is feasible, and the temporary discharge line installed to deliver
pumped water to the drain.
ii. If water will be discharged to ground it will need to be carried away from the
well to a point on the property as far from the well as possible.
iii. In either case the point of discharge needs to be as faraway from the well as
practicable to avoid having discharge water recirculated back to the well during
pumping, resulting in the well looking more productive than it is.
c. Complete a 6 to 8 -hour step rate pumping test.
d. Complete a 12 to 24-hour constant rate test.
e. Collect two water quality samples, one near the beginning of the constant rate test and
one near the end of the constant rate test. Water quality parameters to be tested for
are typical drinking water system parameters, including inorganics, organics, metals,
volatile organic compounds, and synthetic organic compounds.
f. Remove pumping equipment from well.
g. Cap the well per Chapter 173-160 WAC.
6. Write report describing findings, including physical well construction, water production capacity,
and water quality.
Schedule
For planning purposes:
o Steps 1 through 5 will take approximately 1 to 3 weeks to complete, depending on actual
conditions encountered.
Typical laboratory turn -around is anticipated to be 2-3 weeks.
Data analysis and report writing will take approximately 4 weeks to complete, following receipt
of all laboratory results. At that time a draft report will be delivered to City for review and
consultation.
• Final report will be. completed approximately 1 to 2 weeks following meeting with City to discuss
report content.
Total project duration is anticipated to be approximately 7 to 12 weeks, depending on actual conditions
encountered, laboratory turn -around on data analysis, and City review.
Deliverables
Project deliverables will be a draft report for City review, followed final report completed after our
receipt of City comments and meeting with the City to discuss our findings.. The report will include our
observations and findings from the field investigation, laboratory reports, and our conclusions and
recommendations with respect to well physical condition and potential pumping capacity of the Elm
Street well.
Budget
The proposed planning level total budget is $31,500. A breakdown of estimated labor, expenses, and
well work over and testing costs are shown in the table below. For planning purposes, we assume that
subcontractors will work directly for the project consultant. Consequently, the video, workover, and
pump contractor costs have a 10% markup.
Work
Work Activity
GeoE (Labor
Pump*
Comments
Item
and Exp)
Contractor
Remove pressure reduction valve, well cap plate,
1
and pump column from the well.
$1,000
$2,500
2
*assumes all pump contractor work occurs within a single mob/demob. If there is a break in the work
each mob or demob will cost approximately $1,000 if pumping equipment not deployed.
**as noted in water quality analysis and reporting this cost will be approximately $7,000 less if end use
of well is for irrigation, not drinking water as is assumed in the estimate.
3
If bottom of well found to
be just below water table
2
Measure depth to water and depth of bottom of
Work Items 3, 4, 5, 6, and
the well.
$300
7 are canceled. Work
completed with Items 8
and a shortened Item 9.
3
Clean water column, run video survey, and
evaluate video findings.
$1,500
$1,000
Install temporary 6 or 8 -inch test pump (actual size
4
to be determined based on video log and other on-
$500
$2,000
site observations), drop tube, and transducer.
5
Complete and analyze a 6 -hour step rate pumping
test.
$1,200
$4,500
6
Complete and analyze a 12 -hour constant rate
Uses equipment installed
test.
$2,000
$2,000
for 6 -hour step test.
Collect two water quality samples, one near the
beginning of the constant rate test and one near
the end of the constant rate test. Water quality
Assumes drinking water
7
parameters to be tested for are typical drinking
$6,500
$0
sampling. If for irrigation
water system parameters, including inorganics,
water, subtract $5,000.
organics, metals, volatile organic compounds, and
synthetic organic compounds.
Remove pumping equipment from well, cap well,
Assumes old equipment
8
and demob.
$300
$2,000
not reinstalled, being left
on ground at site.
Write report describing findings, including physical
Assumes end use is for
9
well construction, water production capacity, and
$4,200
$0
drinking water. If for
water quality.
irrigation water, subtract
$2,000.
Totals
$17,500**
$14,000
*assumes all pump contractor work occurs within a single mob/demob. If there is a break in the work
each mob or demob will cost approximately $1,000 if pumping equipment not deployed.
**as noted in water quality analysis and reporting this cost will be approximately $7,000 less if end use
of well is for irrigation, not drinking water as is assumed in the estimate.
3
CITY OF PASCO
INFORMATIONAL COVER SHEET FOR
DOCUMENTS REQUIRING CITY MANAGER SIGNATURE
(Print on Blue Paper when completed.)
Project Name: Water Rights Management Support
Vendor Name: GeoEngineers
Contract Number: 18008-3
Amount seeking approval for: $ 30,000
DIVISION:
Date: 2.4.2020
G/L Account #: Split: 411,41,510/420.42.510-54.4528
CONTRACT OVER 100,000
❑ Administration ® Engineedng ❑ Operations ❑ Sewer ❑ Water ❑ Irrigation ❑ Treatment Plants ❑ Reuse ❑ Other
AGREEMENT TOPIC & BACKGROUND:
The City is continually working to garner Water Rights that will supply the citizens of Pasco through a
combination of surface rights and ground -water rights for both domestic supply & irrigation. Due to the rapid
increase in population, continued growth, and land annexations there is a need for Water Rights expert to
assist in strategies, evaluations, management, and securing of these rights.
This 3rd amendment is to continue this contract's original scope that includes: Managing the City's Water
Rights portfolio; completing change-of-use/place applications; completing transfer applications with Franklin
County Water Conservancy Board; On -Call staff support; insuring water rights are available for new residential
irrigation needs; developing documents for Ecology review; tracking of irrigation water usage; and developing
GIS maps with water rights.
Contract will also be extended through 12/31/2020.
CONTRACT SELECTION PROCESS:
® Consultant Roster ❑ RFQ ❑ Formal Bid ❑ Small Works Roster ❑ Negotiated ❑ N/A or Other
BUDGET/FINANCIAL IMPACTS:
BudgetSupport
Fund 411 —Water
$40,000
Fund 420 — Irrigation
$40,000
Other
$
Total Funds Available
$80,000
CONTRACT EXPIRATION DATE: 12/31/2020
❑ Council action needed for future renewal
0!/+
Project Manager Date
❑ Feder d barment/susp nsion requi ments et ❑ N/A
❑ Contract language ❑ Insurance coverage reviewed
❑ Performance & payment bond approval
Preliminary Engineering (PE) $30,000
Right -of -Way (RW) $
Construction (CN) $
Total Est. Expenditures $30,000
ATTACHMENTS:
- Two (2) Partially Executed `Amendment No. 3's'
INSURANCE EXPIRATION DATE: 6/30/2020
/,�-
CIP Manager Date
A"*"-/ q/4 11Z
Finance birector Date
❑ Funding source approval
DOCUMENT DISTRIBUTION AFTER SIGNED:
• Return documents to CIP Engineering