HomeMy WebLinkAbout2020.04.20 Council Remote Meeting PacketRemote Regular Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
April 20, 2020
Page
1. REMOTE MEETING INSTRUCTIONS:
(a) To best comply with Governor Inslee’s Emergency Proclamation
regarding the Open Public Meetings Act, the City asks all members of
the public that would like to comment regarding items on the agenda to
fill out a form via the City’s website (www.pasco-
wa.gov/publiccomment) to obtain access information to comment.
Requests to comment in meetings must be received by 4:00 p.m. on the
day of each meeting.
To attend the Pasco City Council Regular Meeting in "listen only"
mode register at GoToWebinar. After registering, you will receive a
confirmation email containing information about joining the webinar.
Call-in information for "listen-only" mode is:
(914) 614-3221 Access Code: 901-694-628
2. CALL TO ORDER:
3. ROLL CALL:
(a) Pledge of Allegiance
4. CONSENT AGENDA: All items listed under the Consent Agenda are considered
to be routine by the City Council and will be enacted by roll call vote as one motion
(in the form listed below). There will be no separate discussion of these items. If
further discussion is desired by Council members or the public, the item may be
removed from the Consent Agenda to the Regular Agenda and considered
separately.
4 - 11 (a) Approval of Meeting Minutes
To approve the minutes of the Pasco City Council Remote Meeting held on
April 6, 2020 and Remote Workshop held on April 13, 2020.
12 - 14 (b) Bills and Communications
To approve claims in the total amount of $3,197,848.74 ($2,160,769.06 in
Check Nos. 235115-235327; $103,374.25 in Electronic Transfer Nos.
Page 1 of 67
Remote Regular Meeting April 20, 2020
828187, 828190; $20,897.94 in Check Nos. 53283-53302; $912,807.49 in
Electronic Transfer Nos. 30146570-30147065).
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$167,668.19 and, of that amount, authorize $28,844.94 to be turned over for
collection.
15 - 33 (c) Meter Reading Services Agreement
To adopt Resolution No. 3955, approving a five-year Professional Services
Agreement with Columbia Meter Reading, Inc. for meter reading services
and, further, authorize the City Manager to execute the agreement.
MOTION: I move to approve the Consent Agenda as read.
5. PROCLAMATIONS AND ACKNOWLEDGEMENTS:
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
34 - 50 (a) Speed Limit Ordinance - Chapel Hill Blvd
MOTION: I move to adopt Ordinance No. 4488, establishing a speed limit
on Chapel Hill Boulevard, between Road 84 & Road 68 and, further,
authorize publication by summary only.
51 - 59 (b) *Street Vacation: A Portion of E. Pueblo Street (MF# VAC2019-006)
MOTION: I move to approve Resolution No. 3956, setting 7:00 P.M.,
Monday, May 18, 2020 as the time and date to conduct a public hearing to
consider vacating a portion of E Pueblo Street.
60 - 65 (c) *Street Vacation: Vacating Portions of E. Adams Street and N. Rainier
Avenue (MF# VAC2020-002)
MOTION: I move to approve Resolution No. 3957, setting 7:00 PM,
Monday, May 18, 2020 as the time and date to conduct a public hearing to
consider vacating portions of E. Adams Street and N. Rainier Avenue.
Page 2 of 67
Remote Regular Meeting April 20, 2020
9. UNFINISHED BUSINESS:
10. NEW BUSINESS:
66 - 67 (a) *April 27, 2020 Council Workshop Cancellation
MOTION: I move to cancel the April 27, 2020 remote Council Workshop
meeting, observing the directive mandated within Governor Inslee's
Proclamation Nos. 20-28 and 20-25.1.
11. MISCELLANEOUS DISCUSSION:
12. EXECUTIVE SESSION:
13. ADJOURNMENT:
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
(b)
REMINDERS:
• Thursday, April 23, 4:00 PM: TRIDEC Virtual Board Meeting via
ZOOM (COUNCILMEMBER DAVID MILNE, Rep.;
COUNCILMEMBER CRAIG MALONEY. Alt.)
This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for
assistance.
Servicio de intérprete puede estar disponible con aviso. Por favor avisa la
Secretaria Municipal dos días antes para garantizar la disponibilidad.
(Spanish language interpreter service may be provided upon request.
Please provide two business day's notice to the City Clerk to ensure
availability.)
Page 3 of 67
AGENDA REPORT
FOR: City Council April 14, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
4/20/20
FROM: Debby Barham, City Clerk
Administrative & Community Services
SUBJECT: Approval of Meeting Minutes
I. REFERENCE(S):
04.06.2020 & 04.13.2020 Draft Council Minutes
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council Remote Meeting held on April 6,
2020 and Remote Workshop held on April 13, 2020.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 4 of 67
REMOTE REGULAR
MEETING
MINUTES
PASCO CITY COUNCIL APRIL 6, 2020
REMOTE MEETING INSTRUCTIONS:
To best comply with Governor Inslee’s Emergency Proclamation 20-28
regarding the Open Public Meetings Act, the City asked those members of the
public that would like to comment regarding items on the agenda to fill out a
form via the City’s website at (www.pasco-wa.gov/publiccomment). Requests
to comment in meetings must have been received by 4:00 p.m. on the day of
each meeting. Staff received zero (0) requests to speak during the meeting.
The public was also invited to attend the Pasco City Council Regular Meeting
in "listen only" mode register at GoToWebinar .
CALL TO ORDER:
The meeting was called to order at 7:06 p.m. by Saul Martinez, Mayor.
ROLL CALL:
Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas(virtual) ,
Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual),
Zahra Roach (virtual), and Pete Serrano (virtual).
Staff present: Dave Zabell, City Manager (in-person); Eric Ferguson, City
Attorney (virtual); Bob Gear, Fire Chief (virtual); Zach Ratkai, Administrative
& Community Services Director (in-person); Ken Roske, Police Chief (virtual);
Richa Sigdel, Finance Director (virtual); Rick White, Community & Economic
Development Director (virtual); Steve Worley, Public Works Director (virtual);
and Debby Barham, City Clerk (in-person).
The meeting was opened with the Pledge of Allegiance.
NEW BUSINESS:
*Resolutions - Ratify Emergency Orders Related to COVID-19
Mr. Zabell explained that Emergency Order (EO) No. 2020-005 went into
effect on March 30 and after further analysis, the EO was amended to EO No.
2020-005.1 for Council's ratification. Mr. Zabell also noted that EO No.
2020.006 relates to temporary changes when conducting public meetings.
Council and Mr. Zabell further discussed the employee leave policies.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3952,
ratifying Emergency Order No. 2020-005.1, relating to temporary change in
leave policies. Mr. Alvarado seconded. Motion carried unanimously.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3953,
ratifying Emergency Order No. 2020-006, relating to temporary change in
conducting public meetings. Ms. Roach seconded. Motion carried unanimously.
Page 1 of 4 Page 5 of 67
REMOTE REGULAR
MEETING
MINUTES
PASCO CITY COUNCIL APRIL 6, 2020
CONSENT AGENDA:
Approval of Meeting Minutes
To approve the minutes of the Pasco City Council Meeting held on March 16,
2020, as well as the Special Meeting and Workshop held on March 23, 2020.
Bills and Communications
To approve claims in the total amount of $4,746,226.07 ($2,420,851.51 in
Check Nos. 234710-235114; $686,473.94 in Electronic Transfer Nos. 827551-
827616, 827721-827792, 827807-827904, 827918-828001, 828003-828019,
828067-828071; $39,365.74 in Check Nos. 53243-53282; $1,599,534.88 in
Electronic Transfer Nos. 30145546-30146569).
Tourism Promotion Area Reserve Fund Request
To approve the 2020 Special Project Expenditures for the Tourism Promotion
Area in the amount of $417,700 to be funded from the TPA Reserve Balance.
MOTION: Mayor Pro Tem Barajas moved to approve the Consent Agenda as
read. Mr. Serrano seconded. Motion carried unanimously by Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
General Fund Monthly Report - February 2020
Ms. Sigdel stated that the General Fund is on track at this time.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Issuance of 2020 Revenue Bond and Refunding of Previous Bonds
Ms. Sigdel stated that this item was discussed at the March 23, 2020 workshop
and there was not additional information to add to this item.
Council and staff held a question and answer period regarding the issuance of
the proposed waterworks utility bond.
MOTION: Mayor Pro Tem Barajas moved to adopt Ordinance No.4487,
relating to the waterworks utility of the City; specifying, adopting and ordering
the carrying out of a system or plan of additions to and betterments and
extensions of the waterworks utility; providing for the issuance, sale and
delivery of not to exceed $25,500,000 aggregate principal amount of water and
sewer improvement and refunding revenue bonds to provide funds to (a) pay or
reimburse all or a portion of the costs of carrying out the plan of additions, (b)
refund and redeem outstanding water and sewer revenue bonds of the City, (c)
make a deposit to the debt service reserve account, as needed, and (d) pay the
costs of issuance and sale of the bonds and the administrative costs of the
refunding; fixing or setting parameters with respect to certain terms and
covenants of the bonds; appointing the City’s designated representative to
approve the final terms of the sale of the bonds; and providing for related
matters and, further, authorize publication by summary only. Ms. Roach
seconded. Motion carried unanimously.
SG Land Management LLC/Harris Road Annexation (MF# ANX 2020-
001)
Mr. White provided a brief overview the proposed public meeting for an
annexation received by petition and answered questions posed by Ms. Roach.
Page 2 of 4 Page 6 of 67
REMOTE REGULAR
MEETING
MINUTES
PASCO CITY COUNCIL APRIL 6, 2020
Motion: Mayor Pro Tem Barajas moved adopt Resolution No. 3954, setting
7:00 PM, May 4, 2020 as the time and date for a public meeting to consider the
Notice of Intent to annex property located near the corner of West Court Street
and Harris Road. Mr. Milne seconded. Motion carried unanimously.
UNFINISHED BUSINESS:
Bid Award GESA Stadium Batting Cages
Mr. Ratkai provided a brief report answering Council's questions regarding the
use of the funding earmarked for the Gesa Stadium. Mr. Ratkai stated that the
funding may only be used for tourism related projects and cannot be used for
General Fund projects.
Council and staff briefly discussed the project.
MOTION: Mayor Pro Tem Barajas moved to award the bid for construction of
the batting cages at Gesa Stadium to AllStar Construction Group, LLC in the
amount of $403,101.48, including Washington State Sales Tax, and further
authorize the City Manager to execute the contract documents. Mr. Maloney
seconded. Motion carried unanimously.
MISCELLANEOUS DISCUSSION:
Mr. Zabell provided a report to Council about the Continuity of Operations Plan
(COOP) activities and actions taken in response to the COVID -19 crisis. Mr.
Zabell's update covered the following:
• City staff participating in the COOP meet three (3) times a week on
Mondays, Wednesdays and Fridays. The Friday morning COOP
meetings include representatives from community partners and the past
Friday included interaction with the Port of Pasco, Ben Franklin Transit,
and Pasco School District.
• COOP staff have been working diligently on ways to minimize potential
COVID-19 exposure among City staff. Council and other community
members by implementing policies and resources for staff to
telecommute, ways conduct meetings remotely, additional protocols to
protect staff with specialized skills serving in critical functions such as
the Water and Sewer Treatment facilities, as well as those serving on the
front lines in both the Police and Fire departments.
• City staff continues to demonstrate resourcefulness and teamwork on a
daily basis; examples include making face masks for employees,
deploying needed equipment (hardware/software) to allow the
operations of the City to continue uninterrupted.
• The City was able to secure two trailers full of diesel needed to run City
equipment.
• Updates continue the City's Employee polices related to the Family First
Coronavirus Response Act as more clarifications are received. Unlike
the Family Medical Leave Act (FMLA) in which the City was given a
year to implement, the Family First Coronavirus Response Act was
implemented within a week.
• The Finance Department is reviewing the FEMA requirements for
possible reimbursement of some of the costs incurred by the City from
the COVID-19 crisis, which may include the cost of extra
equipment/software, staff time associated with dealing with COVID-19,
quarantine costs for affected or potentially affected staff and so forth.
• COOP staff continues to evaluate the staffing levels and the operational
needs and planning with different scenarios in mind.
• From an organizational standpoint, employee morale is positive and
Page 3 of 4 Page 7 of 67
REMOTE REGULAR
MEETING
MINUTES
PASCO CITY COUNCIL APRIL 6, 2020
City staff is appreciate of Council's and COOP staff actions and
planning to date.
Mr. Zabell expressed appreciation to the City staff for their dedication and
willingness to work, whether in-person or from home, to ensure that the City's
services continue to operate even when staff has been assigned additional duties
well outside of their normal responsibilities.
Ms. Roach asked if there are any efforts starting at this time to hire contact
tracers within the community possibly through the Benton Franklin Health
District or the Franklin County Emergency Services to trace the virus down so
that those who have it will be isolated and those that are free of the virus may
go back to work.
Mr. Zabell stated that the COOP has been primarily taking actions that affect
the City's operations up to this point; however, Benton Franklin Health District
has moved its COVID-19 Command Post to the Pasco Fire Administration
facility. Mr. Zabell offered to connect with the Health District regarding contact
tracers.
Mayor Martinez announced that the City and other community partners will be
participating in a new public safety announcement scheduled for later in the
week. Mayor Martinez expressed thanks to the public and community
businesses for doing their part in maintaining social distancing.
ADJOURNMENT:
There being no further business the meeting was adjourned at 8:04 PM.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
Page 4 of 4 Page 8 of 67
REMOTE
WORKSHOP
MEETING
MINUTES
PASCO CITY COUNCIL APRIL 13, 2020
REMOTE WORKSHOP INSTRUCTIONS:
A directive, that was issued on March 23, by Governor Inslee and later clarified
by the Governor’s Proclamation No. 20-28, made temporary changes to Open
Public Meetings Act. While the public was unable to attend the workshop in-
person, they were able to view it in "listen only" mode through GoToWebinar.
The workshop was also televised live on PSC-TV, Channel 191, on Spectrum
Cable in Pasco and Richland and streamed on the City’s Facebook page,
website, and YouTube channel.
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Saul Martinez, Mayor.
ROLL CALL:
Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual),
Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual),
Zahra Roach (virtual), and Pete Serrano (virtual).
Staff present: Dave Zabell, City Manager (in-person); Eric Ferguson, City
Attorney (virtual); Bob Gear, Fire Chief (virtual); Zach Ratkai, Administrative
& Community Services Director (in-person); Ken Roske, Police Chief (virtual);
Richa Sigdel, Finance Director (virtual); Rick White, Community & Economic
Development Director (virtual); Steve Worley, Public Works Director (virtual);
and Debby Barham, City Clerk (in-person).
The meeting was opened with the Pledge of Allegiance.
VERBAL REPORTS FROM COUNCILMEMBERS:
Mr. Alvarado noted that a virtual meeting with Washington State Good Roads
Committee is scheduled; however, all other meetings that he participates on
have been cancelled.
Mayor Martinez commented about the recent public service announcement that
the City and its community partners created late last week, which has already
had almost 800 views. Mayor Martinez encouraged the community members to
continue adhering to social distancing as it is making a positive difference in
flatting the curve of the COVID-19 pandemic.
ITEMS FOR DISCUSSION:
Meter Reading Services Agreement
Mr. Worley provided a brief history of Columbia Meter Reading, Inc. expertise
and experience in providing meter reading services for the City of Pasco. Mr.
Worley stated that staff recommends the approval of another five -year
professional services agreement with Columbia Meter Reading, Inc. for water
meter reading services during the City's implementation to Automated Meter
Reading / Automated Meter Infrastructure (AMR/AMI) system. The transition
to AMR/AMI will take approximately five years to be fully functional.
Ms. Sigdel confirmed the funding for this service was approved in the 2019-
2020 Biennial Budget and reiterated the excellent service Columbia Meter
Reading, Inc. has provided to the City.
Page 1 of 3 Page 9 of 67
REMOTE
WORKSHOP
MEETING
MINUTES
PASCO CITY COUNCIL APRIL 13, 2020
With no other comments or questions from Council, Mayor Martinez stated that
this item will be placed on the April 20, 2020 agenda for Council action.
Speed Limit Ordinance - Chapel Hill Blvd
Mr. Worley said that the construction of Chapel Hill Boulevard between Road
84 and Road 68 was completed in late 2019. The City then contracted with T-O
Engineers to prepare a Speed Study to determine the appropriate speed limit for
that section of the road. The Speed Study evaluated the following elements:
existing posted speed limits on both sides of the new roadw ay; existing speeds
of vehicles currently using the new road; roadway characteristics and geometry;
crash history; traffic counts; and parking and pedestrian issues. Vehicle speeds
and classifications were collected over 24-hours in two locations: 1) Chapel
Hill West of Road 84 and 2) Chapel Hill East of Road 68. The Speed Study
recommended a posted speed of 35 miles per hour (mph) for the section of
Chapel Hill Boulevard between Road 84 and Road 68. The study also
recommended a functional classification of Urban Major Collector for the new
roadway. These recommendations were based on consideration of geometrics;
ADT, 85th percentile speeds, and vehicle counts; capacity/volume data; and
access/intersection density and spacing considerations, as compared with
standard industry and City guidelines. Mr. Worley stated that staff concurred
with the study and recommends the adoption of a 35mph speed limit for Chapel
Hill Boulevard between Road 84 and Road 68.
Council and staff discussion ensued regarding the proposed speed limit
suggesting that the proposed speed limit may be too high or too low. The Speed
Study and the development along the Chapel Hill Boulevard corridor were
discussed in relation to the recommended speed limit. Also discussed were
traffic calming measures to ensure the speed limit is maintained and the
requirement of a Speed Study that supports a speed limit when traffic/speeding
tickets are issued. At the conclusion of the discussion, Mayor Martinez stated
that this item would be placed on the April 20, 2020 Council agenda for final
action.
MISCELLANEOUS COUNCIL DISCUSSION:
Mr. Zabell provided a COVID-19 update to Council, which included:
• 90 employees are working remotely, on a part-time or full-time basis
• Working to maintain productivity while minimizing in-person contact
• Cleaning protocols remain enforce
• The implementation of the Emergency Orders
• In the process of creating work plans in the case the workforce numbers
are reduced drastically
• Filmed a second joint Public Service Announcement (PSA) regarding
the COVID-19 pandemic last week with Pasco School Distinct
• Coordination with other entities including Franklin County
Administrator, Port of Pasco, and Ben Franklin Transit on COVID-19
related issues
Mr. Zabell commented on the current directive in place (Proclamation No. 20-
28) for public meetings and the requirement that only "necessary and routine"
action may be conducted at this time, which makes for shorter meetings.
However, Mr. Zabell informed Council about the status of the following key
City projects:
• The City's Comprehensive Plan continues to be on schedule
• The Sign Code analysis in underway
Page 2 of 3 Page 10 of 67
REMOTE
WORKSHOP
MEETING
MINUTES
PASCO CITY COUNCIL APRIL 13, 2020
• Transportation Plan continues
• Process Water Reuse Plant Phase I improvements are moving along and
on schedule for the irrigation pump station replacement and the Foster
Wells main system replacement
• Fire Stations Nos. 81 and 82 remodels are going out to bid shortly and
will be processed through the City's new electronic bid software system
• Fire Station No. 83 construction is moving forward
• Fire Station No. 84 replacement will be out to bid mid May 2020
• Peanuts Park / Farmers Market improvement project will be out to bid
by the end of this week
• Lewis Street Overpass is waiting for an easement from Burlington
Northern Santa Fe railroad and a right-of-way certification from the
Washington State Department of Transportation (WSDOT)
Mayor Martinez encouraged community members to stay strong, to continue to
help the elderly by purchasing groceries and running other errands for them and
to remember to a keep six (6) to ten (10) foot distance away from others.
ADJOURNMENT:
There being no further business the workshop was adjourned at 7:40 PM.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
Page 3 of 3 Page 11 of 67
AGENDA REPORT
FOR: City Council April 16, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
4/20/20
FROM: Richa Sigdel, Director
Finance
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 04.20.20
Bad Debt Write-off/Collection for March 2020
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $3,197,848.74 ($2,160,769.06 in Check Nos.
235115-235327; $103,374.25 in Electronic Transfer Nos. 828187, 828190; $20,897.94
in Check Nos. 53283-53302; $912,807.49 in Electronic Transfer Nos. 30146570-
30147065).
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General
Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $167,668.19 and, of that amount,
authorize $28,844.94 to be turned over for collection.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 12 of 67
REPORTING PERIOD:
April 20, 2020
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 235115-235327 53283-53302
Total Check Amount $2,160,769.06 $20,897.94 Total Checks 2,181,667.00$
Electronic Transfer Numbers 828187 30146570-30147065
828190
Total EFT Amount $103,374.25 $912,807.49 $0.00 Total EFTs 1,016,181.74$
Grand Total 3,197,848.74$
Councilmember
828,178.64
4,224.57
0.00
0.00
2,457.86
0.00
1,302.81
71,133.81
5,953.05
0.00
42,326.89
334.31
630.56
0.00
0.00
0.00
1,029.73
46,454.70
0.00
5,793.81
423,982.15
708,941.25
49,335.51
7,047.67
61,140.99
375.00
3,500.00
0.00
933,705.43
GRAND TOTAL ALL FUNDS:3,197,848.74$
The City Council
April 2 - April 15, 2020
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
STREET OVERLAY
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described
herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Dave Zabell, City Manager Richa Sigdel, Finance Director
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
20th day of April, 2020 that the merchandise or services hereinafter specified have been received and are approved for payment:
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
ARTERIAL STREET
RIVERSHORE TRAIL & MARINA MAIN
C.D. BLOCK GRANT
HOME CONSORTIUM GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI-MODAL FACILITY
EQUIPMENT RENTAL - OPERATING BUSINESS
SPECIAL ASSESSMENT LODGING
LITTER ABATEMENT
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
PARKS
ECONOMIC DEVELOPMENT
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
MEDICAL/DENTAL INSURANCE
OLD FIRE OPEB
FLEX
PAYROLL CLEARING
OLD FIRE PENSION
Page 13 of 67
BAD DEBT WRITE-OFF/COLLECTION
March 1, - March 31, 2020
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are
under $20 with no current forwarding address, or are accounts in "occupant" status. Accounts
submitted for collection exceed $20.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00. Direct
write off including DSHS and Medicare customers; the law requires that the City accept
assignment in these cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal
fines, and parking violations over 30 days past due.
4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which
are either un-collectable or have been assigned for collections because the property owner has
not complied or paid the fine. There are still liens in place on these amounts which will
continue to be in effect until the property is brought into compliance and the debt associated
with these liens are paid.
5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
Direct
Write-off
Referred to
Collection
Total
Write-off
Utility Billing $ 0.54 20.72 21.26
Ambulance $ 138,822.71 4,620.22 143,442.93
Court A/R $ .00 .00 .00
Code Enforcement $ .00 24,204.00 24,204.00
Cemetery $ .00 .00 .00
General $ .00 .00 .00
Miscellaneous $ .00 .00 .00
TOTAL: $ 138,823.25 28,844.94 167,668.19
Page 14 of 67
AGENDA REPORT
FOR: City Council April 14, 2020
TO: Dave Zabell, City Manager
Remote Regular Meeting:
4/20/20
FROM: Richa Sigdel, Director
Finance
SUBJECT: Meter Reading Services Agreement
I. REFERENCE(S):
Proposed Resolution with Exhibit A, Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To adopt Resolution No. ____, approving a five-year Professional Services Agreement
with Columbia Meter Reading, Inc. for meter reading services and, further, authorize
the City Manager to execute the agreement.
III. FISCAL IMPACT:
None. Included in City's 2019-2020 Biennial Budget.
IV. HISTORY AND FACTS BRIEF:
Columbia Meter Reading, Inc. (CMR) has provided meter reading services for the City
of Pasco for the past 19 years. CMR has extensive knowledge of the City and of the
location of all 21,000+ water meters. CMR has demonstrated a history of high
performance with an accuracy rate of 99.9% and assistance in early detection of
infrastructure issues. Through their efficient, accurate, and diligent service, they have
provided exceptional service to the City and its residents.
V. DISCUSSION:
As indicated in City's Capital Improvement Plan and Biennial budget, the City is
planning of Meter Automated an implementation with forward move to the
Reading/Automated Meter Infrastructure (AMR/AMI) program. The implementation
of the AMR/AMI program will be completed in pha maximum ses to ensure
efficiencies with the reading of existing meters. During this phased implementation
process, current meter reading will be needed for continued operation.
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Based on continued growth in the City, the ever expanding service area, and in
consultation with the Finance Director and considering the experience/level of service
that CMR is currently providing, Staff recommends approval of a 5-year Professional
Services Agreement with an annual one-percent increase in compensation. Staff will
work closely with CMR to ensure uninterrupted service as the AMR/AMI program is
implemented.
The proposed professional services agreement with CMR was discussed at the April
13, 2020 Council workshop.
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RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, APPROVING A FIVE-
YEAR PROFESSIONAL SERVICES AGREEMENT WITH COLUMBIA
METER READING, INC. FOR METER READING SERVICES
WHEREAS, the City has effectively utilized Columbia Meter Reading, Inc. services for
reading the City’s water meters for over 19 years ; and
WHEREAS, Columbia Meter Reading, Inc. has extensive knowledge of the City and of
the location of over 21,000 water meters; and
WHEREAS, Columbia Meter Reading, Inc. has demonstrated a history of high
performance (with an accuracy rate of 99.9%) and assistance in early detection of infrastructure
issues.
WHEREAS, through their efficient, accurate, and diligent service, Columbia Meter
Reading, Inc. have provided exceptional service to the City and its residents; and
WHEREAS, it is functionally necessary to continue services with Columbia Meter
Reading, Inc. because they are the sole provider of the services within the area that meet the
specialized needs of the City, as well as their extensive knowledge of the meter locations across
the City.
WHEREAS, based on continued growth in the City, the ever-expanding service area, and
in consultation with the Finance Director, and considering the experience/level of service that
Columbia Meter Reading, Inc. is currently providing, Staff recommends a five-year Professional
Services Agreement (Exhibit A) with Columbia Meter Reading, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PASCO, WASHINGTON:
Section 1. That the City of Pasco acquire meter reading services from Columbia Meter
Reading, Inc. as described in Exhibit A attached hereto.
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PASSED by the City Council of the City of Pasco, Washington this day of April,
2020.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City At torney
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Page 1 of 15
PROFESSIONAL SERVICES AGREEMENT
METER READING SERVICES
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as “City”, and Columbia Meter Reading Inc.,
hereinafter referred to as “Consultant,” on the _______ day of _________________, 2020.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant’s Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the “Project”).
2. Term. The Term of this contract will be five (5) years from the execution date. Upon
mutual written agreement of both parties, this contract can be extended for two (2)
additional years.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within ten (10) days of receipt and approval of an
invoice.
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3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
☒ Other: See Exhibit B for fee schedule
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant’s activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant’s activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as “work
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product,” shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
“confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated
as such.
5.2 In the event of Consultant’s default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
“Public Records Act.” All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
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7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City’s general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 Contractor expressly agrees that in the performance of work hereunder
compliance will be had with the applicable provisions of the Fair Labor Standards
Act of 1938 as amended, and with all valid regulations having applications
thereto.
7.5 The Contractor assumes sole responsibility for the payment of all contributions,
payroll taxes or assessments, state or federal, as to all employees engaged in the
performance of work hereunder, and further agrees to meet all requirements that
may be specified under regulations of administrative officials or bodies charged
with enforcement of any state or federal act, upon the subject referred to.
7.6 The Contractor assumes and agrees to pay any and all gross receipts,
compensation, use, transaction, sale, or other taxes or assessments of whatever
nature or kind levied or assessed as a consequence of the work to be performed or
on the compensation to be paid hereunder.
7.7 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City’s sole discretion,
may be detrimental to the City’s interest.
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages, demands,
suits, judgments, including attorney fees, arising out of, or as a result of, or in
connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant’s liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant’s negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant’s delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
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9.1.2 Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The
City shall be named as an insured under the Consultant’s Commercial
General Liability insurance policy with respect to the work performed for
the City.
9.1.3 Workers’ Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant’s profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
☒ $1,000,000 each occurrence;
☒ $2,000,000 general aggregate; or
9.2.3 Professional Liability insurance shall be written with limits no less than:
☒ $1,000,000 per claim;
☒ $1,000,000 policy aggregate limit; or
9.2.4 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant’s insurance coverage shall be primary insurance as respects
the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Consultant’s insurance and
shall not contribute with it.
9.3.2 The Consultant’s insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
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9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A:VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement evidencing the insurance
requirements of the Consultant before commencement of the work.
9.6 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall famish separate certificates and endorsements for each
subcontractor. All coverage for subcontractors shall be subject to all of the same
insurance requirements as stated herein for the Contractor.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
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Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ninety (90) days written notice in
advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within thirty (30) days of
written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Stephanie Brock, or his/her designee
Customer Service/Utility Billing Division Manager
525 North 3rd
PO Box 293
Pasco WA 99301
brocks@pasco-wa.gov
14.3.2 For the Consultant: __________, or his/her designee
___________
15. Dispute Resolution.
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15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON CONSULTANT
Dave Zabell, City Manager CONSULTANT, POSITION
Columbia Meter Reading Inc.
ATTEST:
Debra Barham, City Clerk
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC, City Attorney
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EXHIBIT A
SCOPE OF WORK
1. SCOPE OF WORK
1.1 The Contractor shall read or cause to be read all meters measuring the flow of water
from the City water transmission system in accordance with written schedules and
maps supplied by the City.
1.2 Such schedules will provide for the reading of water meters from specified areas or
parts thereof within the City's water system at regular intervals. Such schedules may
be suspended or revised by the City if, in its sole discretion, such action is required.
1.3 The reading of water meters shall consist of, accessing the water meter, raising or
lifting the lid of the meter box (small metal flap), raising the small metal cover -plate
on the meter, wiping any dust or dirt accumulated since the prior reading, reading the
numerical readout on the meter, record the reading into the electronic handheld
device or writing down the reading for future input into electronic handheld device,
replacing the small metal cover -plate on the meter and closing the meter box lid. In
most instances the contractor will be required to bend down and in some cases get
down on their hands and knees to read a meter.
1.4 There will be a few meters were the contractor will be required to lift a heavy lid and
climb down into a vault to obtain a reading. A vault is a confined space in which all
applicable safety regulations must be followed.
1.5 At the City's discretion, the contractor will also be required to replace broken meter
box lids when found during the routine reading of a route. The Contractor will carry a
small inventory of new meter box lids, provided by the City, to replace damaged lids.
1.6 The contractor shall provide testing of the air in confined vault spaces for the
breathing safety of the reader.
1.7 All daily reading and other assignments shall originate and be dispatched from the
Finance Department at Pasco City Hall located at 525 N. 3rd Ave., Pasco,
Washington.
1.8 When reading meters, the Contractor shall check for and record obvious meter
malfunctions and damages to the meter or the meter box or lid and report same to the
City.
1.9 If the Contractor deviates from the reading schedules provided by the City without
prior approval (not having readings completed as scheduled) the City has the right to
impose a penalty (see PENALTIES).
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1.10 If the percentage of unread meters, excluding defective meters, is over 3% per
book the City has the right to impose a penalty (see PENALTIES).
1.11 In addition to meter reading, the Contractor shall perform water meter turn-ons
and turn-offs at the direction of the City and shall be responsible for emergency turn -
on and turn-off services. The Contractor shall be available on a 24 hour basis, seven
days a week, for such service. For after hours and emergency turn-ons and turn-offs.
“After hours" means a turn -on or turn-off assigned to/or received by the contractor
after 5:00 p.m. and before 8:00 a.m. the following day.
1.12 It is against City Ordinance for any unauthorized person to turn -on or turn-off a
water meter. Any costs associated with the repair or replacement resulting from a
violation of that ordinance, plus a penalty fee, will be billed to the customer.
1.13 Contractor shall be compensated by the City at the rate shown in Exhibit B. The
amount due the Contractor for services for the month shall be calculated from the 1st
to the last day of the month and paid to by the 10th of the following month.
2. PENALTIES.
2.1 The City has the right to impose a penalty for not having meter reading completed as
scheduled, to be deducted from the next regular payment.
2.2 The City has the right to impose a penalty when the percentage of unread meters
and/or reading errors exceeds 3% per book, to be deducted from the next regular
payment.
2.3 The City has the right to impose a penalty in the event the Contractor cannot be
reached and sends a public works employee to respond to a call.
3. PERSONNEL REQUIREMENTS.
3.1 The personnel used by the Contractor in connection with the services rendered
hereunder shall be persons of good character. Moreover, such personnel must be
dressed to distinctively indicate their status as personnel of the Contractor and the
Contractor shall employ a standard uniform in the conduct of its business. A standard
uniform may either have a patch sewn on clothing or a separate vest with the words
'METER READER' visible.
3.2 The Contractor shall provide a minimum of two persons to perform the work required
in connection with the services to be rendered hereunder and shall have an adequate
pool of reserve employees to fulfill the requirements specified herein within a
reasonable amount of time.
3.3 The City reserves the right to disapprove the continued use of any employee of the
Contractor when it comes to the attention of the City that the employee has acted
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contrary to the best interest of the City in the performance of the services to be
rendered hereunder. Such employee shall be immediately removed from performance
of the services hereunder by the Contractor upon its receipt of written notice of
disapproval from the City.
4. VEHICLE AND EQUIPMENT REQUIREMENTS.
4.1 The Contractor shall supply at least two vehicles suitable for the services specified
herein, and maintained in a condition acceptable to the city and identified with the
words "WATER METER READER" (magnetic sign acceptable). The use of electric
personal assistive mobility devices to obtain meter reads are specifically allowed, but
not required.
4.2 The Contractor will provide a cellular telephone for immediate communication with
the Finance Department at City Hall and which shall be in the possession of the
employee(s) or the reserve employee who has the immediate responsibility for the
performance of the service requirements provided hereunder.
4.3 All items of property provided to the Contractor by the City will remain the property
of the City. The Contractor will be responsible for all property of the City delivered
unto its custody until it is returned to the City. It shall provide or obtain written
receipts therefore as required by the City Finance Manager. All property shall be
returned in good working condition, normal wear and tear excepted.
4.4 The Contractor shall supply all tools necessary to perform the requirements of the
contract. (See DAILY REQUIREMENTS.)
5. CONTRACTOR’S EXPENSES.
5.1 Costs and expenses incurred by the Contractor and/or its personnel in connection with
the services rendered hereunder, except as may be specifically stated otherwise
herein, shall be the sole cost and expense of the Contractor including, but not limited,
to fuel costs, vehicle maintenance expenses, uniforms, wages and other employee
benefits.
6. DAILY REQUIREMENTS.
6.1 Monday through Friday of each week, except in the case of a holiday, the Contractor
shall report to the Utility Billing Manager, or designee, at approximately 9:00 a.m.,
12:30 p.m. and 4:30 p.m., to be given a schedule of work, including delinquent turn
offs, hangers, re -reads, other turn -ons and turn-offs, and reads, if any, as prepared by
the City.
6.2 All work orders given to the Contractor must be completed and returned to the office
at the next scheduled arrival. Any deviations from the schedule must be cleared
through the Utility Billing Manager, or designee. Any work orders that are not
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completed in accordance for the schedule will not be compensated unless the
deviation is approved by the Utility Billing Manager, or designee.
6.3 The Contractor shall be available to the by cellular phone or by telephone 24 hours a
day for the assigning of emergency water service turn-ons and turn-offs. It shall be
the responsibility of the Contractor to keep any answering service used informed of
which employees are on call for emergency turn-ons and turn-offs.
6.4 Emergency turn-ons and turn-offs shall be performed expeditiously, within 30
minutes of assignment, to minimize any potential property damage.
6.5 Meter readings shall be performed within the schedule designated by the City but the
actual hours worked by the Contractor in the performance of meter reading shall be at
the Contractor's discretion, so long as the meter reading is performed within said
schedule.
6.6 Monday through Friday, as previously specified, the Contractor or a specifically
designated employee of the Contractor shall give to the Utility Billing Manager, or
designee, all required records of water turn-ons and turn-offs and meter readings
performed by the Contractor's personnel but not yet reported to the City.
6.7 The Contractor or its employees are not authorized to collect nor shall they collect
any monies whatsoever from the City's utility customers for services performed or for
payments on account.
6.8 Each employee of the Contractor must have the following meter reading equipment
available to them at all times: a flat -head screwdriver; a key for large meters; a key
for padlocks used for lock - offs; a water pump; a shovel; a pick; blue paint; and door
hangers.
7. PERSONNEL TRAINING.
7.1 The Contractor shall insure that all employees are properly trained, to the City's
satisfaction, in the methods by which meters are to be read and the results recorded,
and to insure the meters are read accurately and without damage to City property in
accordance with the schedules established by the City.
7.2 Contractor shall further ensure that all employees are trained as to the location of the
City's water meters for readings and service turn -ons and turn-offs without damage to
the meters or others property.
8. ACCURACY OF READINGS.
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Page 14 of 15
8.1 The accuracy for each meter reading and the reporting thereof shall be the
responsibility of the Contractor and/or its personnel. Re -reads requested by the City
shall be without compensation to the Contractor if the original read was in error. If a
meter is re -read and no error is found to have occurred the Contractor shall be
compensated by the City at the rate shown in Exhibit B.
9. ACCESSIBILITY OF METERS.
9.1 It is acknowledged by both parties that the City's water meters can be obscured from
vision by physical elements, water and/or other materials. It is the responsibility of
the customer to keep the meter free from overgrown shrub growth and debris and to
maintain the area around the meter to allow easy access for meter reading purposes.
9.2 If a meter is obscured from vision due to water or dirt in the meter box, the Contractor
and/or its personnel shall be required to pump out the water or dig out the dirt and
obtain a reading. If a meter is unable to be found, due to it being covered by
substantial sand, dirt or other debris, then the meter reader shall have the
responsibility of leaving a door hanger at the location and reporting such failure to
find the meter and the reason therefore on their report sheet for follow-up action by
the City and shall be paid at the regular meter reading rate.
9.3 If the meter reader cannot obtain a meter reading for safety reasons (i.e., a dangerous
animal in the area), the reader shall try to obtain the residence's assistance, or leave a
door hanger explaining when he/she will return to obtain a reading. If, upon returning,
the animal is still loose and a reading cannot be obtained, the reader will leave
another door hanger notifying the customer the reading will be estimated. The reader
must keep a log of the addresses that have been left a hanger, the date it was left, and
the reason the hanger was needed. The log should be turned into the Finance
Department along with the readings for that particular route and the contractor shall
be paid at the regular meter reading rate.
10. INCLEMENT WEATHER/SUSPENSION OF METER READING SERVICES.
10.1 Parties recognize that snow or extreme cold or other weather conditions may
substantially affect the accessibility of City water meters and their susceptibility to
damage from the cold if a reading is attempted. The City, in its sole discretion, shall
have the authority to suspend meter reading for such periods of time deemed
appropriate and reasonably necessary.
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Page 15 of 15
EXHIBIT B
COLUMBIA METER READING, INC
COMPENSATION
The City agrees to pay the contractor at the following rates:
COMPENSATION:
CURRENT 4/1/2020 4/1/2021 4/1/2022 4/1/2023 4/1/2024
1) Per meter read 1.26 1.27 1.29 1.30 1.31 1.32
2) Per turn-off or turn-on and simultaneous turn-ons and turn-offs 4.44 4.48 4.53 4.57 4.62 4.67
3) Per non-scheduled after hours call outs 44.50 44.95 45.39 45.85 46.31 46.77
"After Hours" means a turn-on or turn-off assigned to/or received by the
contractor after 5:00 p.m. and before 8:00 a.m.
4) Per re-read
when the original read turns out to be correct 7.42 7.49 7.57 7.64 7.72 7.80
when the original read is NOT correct 0.00 0.00 0.00 0.00 0.00 0.00
5) Per meter box lid replacement
If done by work order 6.24 6.30 6.37 6.43 6.49 6.56
If done while on route being read 0.00 0.00 0.00 0.00 0.00 0.00
6) Per each air test for breathing safety in confined vault spaces 14.84 14.99 15.14 15.29 15.44 15.60
PENALTIES:
7)
There shall be a $100.00/day penalty for not having meter reading completed as
scheduled.
8)
There shall be a $100.00 penalty per every 1% when the percentage of unread
meters exceeds 3% per book.
9)
There shall be a $150.00 penalty when the City sends a public works employee
to respond to a location when the Contractor cannot be reached.
The amount due to the Contractor for Services for the month shall be calculated from the 1st to the last day of the month and paid to the Contractor by the
10th of the following month. Page 33 of 67
AGENDA REPORT
FOR: City Council April 14, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
4/20/20
FROM: Steve Worley, Director
Public Works
SUBJECT: Speed Limit Ordinance - Chapel Hill Blvd
I. REFERENCE(S):
Vicinity Map
Speed Study Memorandum
Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. __________, establishing a speed limit on
Chapel Hill Boulevard, between Road 84 & Road 68 and, further, authorize publication
by summary only.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The construction of Chapel Hill Boulevard between Road 86 and Road 68 was
completed in late 2019. To determine the appropriate speed limit for this new road the
City contracted with T-O Engineers to prepare a Speed Study.
The Speed Study evaluated the following elements:
• Existing posted speed limits on both sides of the new roadway
• Existing speeds of vehicles currently using the new road
• Roadway characteristics and geometry
• Crash history
• Traffic counts
• Parking and pedestrian issues
Vehicle speeds and classifications were collected over 24-hours at two locations:
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• Chapel Hill West of Road 84
• Chapel Hill East of Road 68
The speed study recommends a posted speed of 35 miles per hour for this new section
of Chapel Hill Boulevard between Road 84 and Road 68.
The study also recommends a functional classification of Urban Major Collector for
the new roadway.
These conclusions are based on consideration of geometrics; ADT, 85th percentile
speeds, and vehicle counts; capacity/volume data; and access/intersection density and
spacing considerations, as compared with standard industry and City guidelines.
V. DISCUSSION:
This item was discussed at the April 13, 2020 Council Workshop. Staff recommends
the adoption of a 35mph speed limit for Chapel Hill Boulevard between Road 84 and
Road 68.
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Page 36 of 67
AVIATION | TRANSPORTATION | LAND DEVELOPMENT | INDUSTRIAL WASTEWATER | MUNICIPAL | WATER RESOURCES | ENVIRONMENTAL | LANDSCAPE ARCHITECTURE | SURVEYING | GEOSPATIAL
TO:
Steve M. Worley, P.E., Public Works Director
Dustin Wittman, CPSM, Project Support Specialist
FROM:
Bill White
Christopher J. Reich, P.E.
DATE: April 1, 2020
JOB NO.: 200058
RE: Chapel Hill Boulevard Speed Study, City of Pasco
Urgent For Review Please Comment Please Reply For Your Use
This memorandum summarizes the functional classification and speed study prepared for Chapel
Hill Boulevard from Broadmoor Boulevard to Road 68 in Pasco, WA. The study was requested by
engineering officials with the Public Works Department. Standard transportation industry guides
were coupled with Pasco Municipal Code (PMC) and City planning and design resources to derive
recommendations. However, City engineers have the best knowledge of transportation conditions
and understanding of the PMC and other City protocols. To that end, their directives should be
considered above recommendations of this memorandum, wherever contradictions may occur.
1. BACKGROUND INFORMATION
Chapel Hill Boulevard is an urban major collector extending 3.4-miles from Crescent Road (west
end) to Pimlico Drive (east end). The street has existed for several years west of Road 84 and
east of Road 68, respectively, with a new 1.2-mile connection being made between termini last
year. The limits for this study extend from Broadmoor Boulevard to Road 68, a total of about 2.2
miles overall. A location and limits map has been attached as Figure 1.
Chapel Hill Boulevard has a five-lane section with a landscaped center median from Broadmoor
Boulevard to Finnhorse Lane. Left-turn lanes replace the median at major intersections. This
island converts into a two-way left-turn (TWLT) lane from Finnhorse Lane to Road 84. The newly
constructed section is comprised of three lanes (including a TWLT lane) from Road 84 to Road
68. Chapel Hill Boulevard has a posted speed limit of 35 mph from Broadmoor Boulevard to Road
84. There is no speed posted for the newly constructed section between Road 84 and Road 68.
Supplemental traffic data was collected to support this study, as discussed below. However, City
GIS maps indicate an average daily traffic (ADT) count of 4,615 west of Finnhorse Lane. About
360 vehicles were counted during the AM peak hour and 410 vehicles during the PM peak hour
with an existing 85th percentile speed of 39.2 mph, as per City counts near Finnhorse Lane.
2. COUNT INFORMATION
Traffic counts were collected to support street classification and speed recommendation analyses.
Directional ADT, speed, and vehicle classifications were collected over 24-hours at two locations:
1. Chapel Hill West. Past constructed area approximately 800 feet west of Finnhorse Lane
(the location used for the City count referenced above)
2. Chapel Hill East. New construction area along the horizontal curve approximately 1,500
feet west of Road 68.
Traffic counts were performed in February 2020, as summarized on a 15-minute basis. Summary
ADT, peak hour, 85th percentile speed, and heavy vehicle count data is provided in Table 2. ADT
04/01/2020
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Chapel Hill Boulevard Speed Study, City of Pasco
2
and peak hour counts are provided for both travel directions. Directional ADT counts tally/total to
the right column, but peak hour counts do not tally as this represents the high volume for each
travel direction, respectively. The directional 85th percentile speed for the weekday is shown, as
is an average between directions. The same information is shown with heavy vehicles, directional
percentages provided for trucks followed by an average.
Table 1. Summary Counts, Speeds, and Heavy Vehicle Composition
Location
Count 85th Percentile Speed Heavy Truck Percentages3
EB WB Total EB WB Avg.2 EB WB Avg. 2
East of Broadmoor
- ADT
- AM peak hour
- PM peak hour
2,057
170
243
1,935
154
161
3,992
269
373
43.8 mph
42.6 mph
43.2 mph
1.5%
1.1%
1.3%
West of Road 68
- ADT
- AM peak hour
- PM peak hour
1,490
131
141
1,608
106
155
3,098
219
296
39.7 mph
40.3 mph
40.0 mph
<1.0%
<1.0%
<1.0%
1. ADT = Average Daily Traffic
2. Avg. = Average of 85th percentile speeds or truck percentages, both directions.
As shown, daily counts range from 3,100 total ADT at the east end to 4,000 total ADT at the west
end of Chapel Hill Boulevard. Hourly counts range from 220 to 270 AM peak hour and 300 to 375
PM peak hour trips from the east to west ends of the street, respectively. K-factor is the proportion
of AADT occurring in the peak hour, calculating to a single day K-factor range of 0.094 to 0.097
on the corridor, respectively. This one-day approximation should not be confused with the design
K-factor based off review of the 85th percentile peak volume versus average ADT for a year.
The 85th percentile speeds were recorded with an average 43 mph for existing sections of Chapel
Hill Boulevard east of Broadmoor Boulevard and the new sections having an 85th percentile speed
of 40-mph west of Road 68. About 1-percent (+/-) of traffic is comprised of heavier vehicles with
two or more axles along the entire corridor. In terms of definition, this refers to most vehicles that
pull trailers, such as larger single-unit trucks (typically in excess of 30-feet long), tractor-trailer
trucks, and articulated buses. Recreational vehicles and standards school and City buses are not
typically defined as heavy vehicles as they accelerate more normally than heavier counterparts.
3. FUNCTIONAL CLASSIFICATION
Functional classification refers to the purpose of streets within a network/hierarchy of the roads
that support a community. Classes are distinguished by factors such as the degree of access and
mobility provided by the street, as typically characterized by elements such capacity provision,
travel time or speed, the density and function of access, and the spacing of intersecting roads.
The Federal Government and Washington State have adopted designations for roadway groups,
generally identified as follows:
Interstates. Primarily divided, high speed roads that supports travel between major urban
centers throughout the U.S., typically having the highest degree of access control.
Freeways & Expressways. Can be divided or undivided, often have higher travel speeds,
intended to support access between urban and rural centers throughout the U.S. and also
with a high degree of access control.
Principal Arterials. Purposed towards moving high traffic volumes at somewhat higher
speeds, providing access through and between major centers of a community. Property
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Chapel Hill Boulevard Speed Study, City of Pasco
3
access can be allowed, though typically to a level that does not impede through travel.
Minor Arterials. Support reasonable densities of traffic, but over shorter distances and at
more moderate speeds. They tend to support travel between principals and collectors and
tend to have less restricted access.
Collectors. Have shorter travel distances and provide connections between arterials with
local streets or neighborhood centers. They are characterized by low speeds, have high
degrees of access, and are prominent in nonmotorized travel. These streets are classified
further as major or minor, depending on the function they serve in a community.
Locals. Low volume and low speed roadways specifically utilized in accessing properties.
Chapel Hill Boulevard is evidently not a highway, expressway, or principal arterial. This conclusion
is reached because the road serves a subarea of the City without expansive access to other
communities or even other, more heavily populated areas of Pasco. To the other extreme, this
would not be a local street as counts suggest this road supports higher traffic volumes and speeds
in servicing the area and in providing a short travel connection between the arterials of Broadmoor
Boulevard and Road 68.
A Guideline for Amending Functional Classification in Washington State (WSDOT, 2013), A Policy
on Geometric Design of Highways and Streets (AASHTO, 2018), and the Access Management
Manual (TRB, 2014) were reviewed to gain some guidance on whether Chapel Hill Boulevards
should be classified as a minor arterial or collector. The cumulative data/assessment of this review
is summarized as follows in terms of volumes/capacity, speed, access density, and road spacing:
Volumes/Capacity:
Minor Arterial: 3,000 to 14,000 ADT
Collector: 1,100 to 6,300 ADT
Speed:
Minor Arterial: 30 to 60 mph
Collector: 30 to 45 mph
Access Density1:
Minor Arterial: 10 to 20 per mile.
Collector: 15 to undefined per mile.
Roadway Spacing2:
Minor Arterial: 0.5 to 1.0 miles
Collector: 0.25 to 0.5 miles
1. Assumed to maintain acceptable degrees of mobility and safety, includes intersections.
2. Assumed spacing between roadways of similar or higher class.
A review of these relative guidelines was performed for Chapel Hill Road, between Broadmoor
Boulevard and Road 68. A summary of determinations is as follows:
Volumes/Capacity. Counts range from 3,000 to 4,000 ADT along Chapel Hill Boulevard.
This should not be confused with practical capacities as roadway ultimately could support
higher traffic volumes in the future. But at present, the road supports volumes that more
appropriately fall within the range of the collector street designation.
Speed. The 85th percentile speed was noted to fall in the 40 to 45 mph range. Note this is
in excess of the posted speed along existing sections of the roadway and is also outside
the PMC designation for this section of road. However, current conditions suggest speeds
most notably fall within the range of the collector street designation.
Access Density. There are nine access breaks along the developed section of Chapel
Hill Road, a density of less than seven access points per mile (streets in alignment are
normally counted as a single access break). The roadway has been developed to primarily
restrict direct driveway access and support local and collector street connections only. The
purpose of the roadway from this perspective appears to be that of a minor arterial.
Roadway Spacing. I-182 ramps are aligned less than a quarter mile north of the Chapel
Hill Road intersections with Broadmoor Boulevard and Road 68. As an urban collector,
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Chapel Hill Boulevard Speed Study, City of Pasco
4
Argent Road is aligned nearly a mile south along the Broadmoor Boulevard (Road 100)
end of the corridor but is only about 0.35-miles south along the Road 68 end. From this
perspective, Chapel Hill Boulevard would fall within the spectrum of a collector street.
Other considerations. Chapel Hill Boulevard was initially extended as a limited access, four to
five lane arterial-style street from Broadmoor Boulevard to Road 84 with a posted speed limit of
35 mph. A corridor traffic analysis was prepared prior to design of the extended segment indicating
a three-lane section would be sufficient in addressing 20-year forecasts between Road 84 to Road
68. The new street section was constructed per this recommendation. Albeit access restrictions
are prevalent, the narrowing to three lanes, boulevard-style design, and pedestrian/bicycle
accommodations makes the street appear and drive like a collector as compared to arterial,
supporting the recommendations of this study. With that said, City officials have highlighted the
roadway can be widened if this ever did need to be converted into a minor arterial.
Chapel Hill Boulevard does appear to be a pedestrian and bike route for Pasco. There is sidewalk
located along both sides of previously constructed areas with multiuse paths along the newer
sections. The Adopted Pasco Bicycle and Pedestrian Master Plan indicates this as an emergent
bike route. Given emphasis on pedestrian and bike travel, functional classification gravitates more
towards that of a collector, even if peds/bikes are not directly traveling the street itself.
Classification Recommendation
The cumulative consideration per industry practice and other considerations confirms this as a
collector. Given design and capacities are purposed to supporting higher volumes and speeds,
the recommendation for an urban major collector is confirmed by this study, as per Federal and
State designations. This is the present classification of this roadway, per WSDOT GIS.
https://www.wsdot.wa.gov/data/tools/geoportal/?config=FunctionalClass
4. POSTED/TRAVEL SPEED
Criteria for a speed study is defined with Washington Administrative Code (WAC), Section 468-
95-045, and also from guidance provided with the Manual on Uniform Traffic Control Devices
(TRB, 2009). As applicable, speed recommendation is based on considering the following factors:
Roadway geometric and travel conditions, including sight distance
Roadside development and environment,
A review of 85th Percentile Travel Speeds
Collision/crash experience and review
Parking and pedestrian activity
Roadway Characteristics
Roadway Conditions. Chapel Hill Boulevard has only minor grade differentials from Broadmoor
Boulevard to Road 68, generally being considered “flat” to drivers. There are horizontal curves
along the alignment that may keep the typical driver on alert but are tempered enough to mostly
promote adequate sight distance (described next section). With that said, large horizontal curves
can invoke higher speeds, which seems to be the case given 85th percentile speed counts.
The five-lane roadway section should sufficiently move counted traffic volumes with capacity that
allows for faster travelers to change lanes and pass slower travelers. Lane widths are between
11 and 12 feet, which allows vehicles to maneuver to avoid minor conflicts (such as drifting
vehicles in adjacent lanes or parked vehicles outside designated areas). The TWLTL allows left-
turning vehicles to slow and depart Chapel Hill Road onto side streets without hindering through
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Chapel Hill Boulevard Speed Study, City of Pasco
5
traffic or perform two-stage movements from a street/driveway to access and accelerate onto the
road. The TWLTL helps preserve safety via reduction in conflicts but can cause higher speed.
The corridor has been developed, or in case of new sections proposed with, multifamily housing
predominantly north and single-family housing mostly south of the alignment. Commercial zoning
is situated towards Broadmoor Boulevard and Road 68 at the ends of the corridor. However, the
road is clearly aligned in residential subdivisions. As indicated, the roadway has a lower density
of access points, as comprised of intersections streets with two driveways. Low access densities
promote higher mobilities and safety due to fewer conflicting movements.
Pedestrian and bike travel have been promoted via off-roadway facilities with crossings located
at only three locations outside of the signalized Broadmoor Boulevard and Road 68 intersections.
Cumulatively, the roadway appears to encourage higher travel speeds from the perspective of a
roadway conditions assessment (i.e. design perspective).
Sight Distance. Stopping and departing sight distance evaluations were considered for Chapel
Hill Blvd. Stopping sight distance refers to the stretch of roadway needed for a free moving vehicle,
at design speed, to come to a stop prior to an observed conflict (such as a car or pedestrian
entering the roadway). Departing sight distance refers to the stretch of road required for a vehicle
to turn, from a stopped position, on a side street or driveway and accelerate to design speed.
Sight distances were reviewed with the methods outlined within A Policy on the Geometric Design
of Highways and Streets (Prepared by AASHTO), also referred to as the “Greenbook”.
Stopping and departing sight distance are a function of travel speed. As indicated, the speed limit
on Chapel Hill Blvd west of Road 84 is 35 mph to Broadmoor Boulevard with no posted speed to
Road 68, but 85th percentile speeds range between 40 and 45 mph along the entire roadway. It
is common practice to evaluate criteria for the posted speed plus a 5-mph factor of safety (known
as design speed). Thus, this study considers sight distances for 35 to 50 mph travel speeds given
an anticipated recommendation range of 30 to 45 mph for posted speeds.
Table 1 summarizes stopping and departing sight distances based on this speed range. The left
column shows stopping sight distance. Departing distance has different values for left/through
versus right-turning volumes. As indicated, Chapel Hill Blvd has minimal grade difference with no
vertical curvature. Thus, there is no adjustment in sight distance for grade.
Table 2. Design Speed and Stopping Sight Distance Criteria
Design Speed Stopping
Departing
Left and Through Right Turn
35 mph 250 feet 390 feet 335 feet
40 mph 305 feet 445 feet 385 feet
45 mph 360 feet 500 feet 430 feet
50 mph 425 feet 555 feet 480 feet
Source: A Policy on the Geometric Design of Highways and Street (AASHTO, 2018)
There is some difficulty evaluating sight distance on a 2.2-mile scale section, so the evaluation is
provided somewhat qualitatively for the entire corridor. The majority of the corridor has adequate
stopping sight distance for speeds up to 50 mph given a 425-foot requirement. Constraints are
noted at horizonal curve areas east of Muris Lane along the older sections of the roadway, and
at locations north and south of Babine Drive along the new sections.
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Chapel Hill Boulevard Speed Study, City of Pasco
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From a review of horizontal alignments via aerial photography, and noting impediments such as
landscaping, fencing, etc., there are areas where maintaining a stopping sight distance of 425-
feet could be a challenge. At these locations, a reduced speed would better provide for safety as
sight distance requirements diminish.
Turning/departing sight distance should not be an issue at the few access points/intersections
that exist on Chapel Hill Boulevard. Intersections aligned west of Road 84 are along straight
roadway sections with the 555-foot distance being met for left-turns and through movements, and
480-feet for right-turn movements. A roundabout has been constructed at major intersections east
of Road 84 where sight distances needs are greatly reduced and are not an issue.
Cumulatively, it appears a reduced speed would promote greater safety given likely sight distance
issues at horizontal curves.
85th Percentile Speeds
Speed Analysis. The speed limit of non-regulatory roadways (such as State highways) can be
adjusted based upon the policies of local officials. Current practice is to establish posted speeds
within 5 mph of the 85th percentile speed, as based on guidelines provided within the Manual on
Uniform Control Devices (Prepared by FHWA), with rationale reasonably described via the Traffic
Engineering Handbook (prepared by ITE):
The primary measure computed from spot speed data for establishing speeds zones is the
85th percentile speed of free-flowing traffic. The 85th percentile speed is the speed 85 percent
of free-flowing vehicles are traveling at or below. Use of the 85th percentile speed is based on
the theory that the large majority of drivers are reasonable and prudent, do not want to have
a crash, and desire to reach their destination in the shortest time possible.
The Manual on Uniform Traffic Control Devices (MUTCD) provides guidance on determination of
speed limits, as defined in Section 2B.13. Primary statements from this resource are summarized
as: 1) speed limits shall be in multiples of 5 mph, and 2) when a speed limit is posted, it should
be within 5 mph of the 85th percentile speeds. Note the MUTCD does identify “other factors” that
can be considered with posted limit changes, but the 85th percentile speeds are a primary metric.
As indicated, the 85th percentile speed of traffic on Chapel Hill Blvd. range from 39.7 and 43.8
mph, pending location. The statistical average of speed count data is near 40 mph. Therefore, a
posted speed limit range of 35 to 45 mph is supported by review of 85th percentile speed counts.
Collision Experience
Historical collision data is reviewed to assess whether a safety issues occur due to operational or
design issues for a roadway. Collisions are reviewed on the basis of severity rates. An intersection
or corridor section may have a high number of collisions/incidents, but this is not as statistically
significant if high traffic volumes are also experienced. Collision rates are calculated to provide a
statistical means for quantifying collision density. A corridor collision rate (CCR) quantifies severity
based on the number of average accidents per year, as compared with average daily traffic (ADT)
and per million miles of vehicle travel. This equation is provided as follows:
Corridor Collision Rate (CCR) = Average Accidents per Year * 1,000,000
(Collisions per million miles of vehicle travel) 365 * ADT * Corridor Study * Segment Length
An industry recommendation is that further evaluation/analysis be performed when rates exceed
1.0, as a potential high accident corridor (HAC) may occur along the road facility. A corridor that
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Chapel Hill Boulevard Speed Study, City of Pasco
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experiences rates higher than 1.0 does not necessarily indicate a safety issue; rather, just
suggests that further evaluation is warranted (i.e. field observations, severity analysis, etc.).
Intersection collisions were summarized, as per standard industry practice, but no collision rates
were calculated as this would precipitate need for side-street counts, a measure not relevant to
corridor speed conclusions.
Collision histories were requested from the WSDOT traffic safety office for a timeframe extending
from January 1, 2017 to December 31, 2019, the most current three-year period available for the
corridor from Broadmoor Boulevard to Road 68. This did result in a number of collisions being
identified for Chapel Hill Boulevard west of Road 84, but there was no data available east until
Road 68. This means data has not yet been logged or no collisions have occurred since the
roadway was constructed. This was confirmed with City of Pasco GIS collision summaries.
https://cityofpasco.maps.arcgis.com/apps/webappviewer/index.html?id=b5663095048b489280d12a339e8bef04
A summary of collision totals is provided with Table 3 for intersections and the overall corridor.
Data is summarized with a three-year total, and then the average followed by severities. Severity
is classified in terms of property damage only (PDO), injury-related (inj.), and whether a fatality
(fat.) occurred. Note data is only reviewed statistically in terms of single incident even if multiple
vehicles were involved or injuries occurred. Also, data is provided for the corridor only and not
north or south for intersecting streets such as Broadmoor Boulevard or Road 68.
Table 3. Summary Collision Data, 01/01/17 to 12/31/19
Location
Traffic Control Severity
3.0-Year
Totals
Average
Annual ADT1 PDO3 Inj.4 Fat5
Broadmoor 3 1.0 3,992 65% 35% 0%
Belgian 3 1.0 3,992 100% 0% 0%
Suffolk 1 0.3 3,992 100% 0% 0%
Road 84 0 0.0 3,992 100% 0% 0%
Road 68 2 0.5 3,098 100% 0% 0%
Mid-Block 14 6.7 NA 62% 38% 0%
Total Corridor 23 7.7 3,545
(average) 87% 13% 0%
1. ADT = Entering from Broadway Avenue
2. ICR = Intersection Collision Rate
3. PDO = Property Damage Only
4. Inj. = Injury Incident
5. Fat. = Fatality
As shown, there were 23 collisions recorded along 2.2-miles of Chapel Hill Boulevard between
Broadmoor Blvd. and Road 68, an average of 7.7 collisions per year. About 87 percent of
collisions include property damage and 13-percent resulting in injuries. No fatalities were noted
along Chapel Hill Boulevard within this timeframe. Also, there were no pedestrian or bicycle
incidents noted. This summary tracks well with City GIS, which indicates 30-collisions occurred
within the influence area of the corridor over the last 5-years.
A CCR was calculated for the entire corridor, and then for the section west of Road 84 as minimal
collisions were noted east to Road 68. A CCR of 2.69 was noted for the entire 2.2-mile project
corridor, factoring in the newly constructed roadway. A CCR of 4.0 would be noted for the corridor
between Broadmoor Boulevard and Road 84.
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Chapel Hill Boulevard Speed Study, City of Pasco
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The corridor does experience CCR rates that exceed 1.0 collisions per million entering vehicles.
City officials may want to monitor conditions to assure to assure this is not an HAC.
Collision Types. Two prevailing collision types occurred along the corridor at intersections:
1. 45% Left or Right Angle. Left or right-turn angle and “tee” collisions occur where a vehicle
crosses in front of a through vehicle at an intersection or driveway.
2. 35% Rear-End. A following vehicle collides with a preceding stopped or slowing vehicle.
Three prevailing collision types that occurred at midblock locations:
1. 45% Rear-End. A following vehicle collides with a preceding stopped or slowing vehicle.
2. 20% Sides Swipe/Lane Change. Contact between same direction vehicles or vehicles
changing lanes.
3. 20% Object/Parked. A moving vehicle hits a stationary object typically on the side of the
road, including a parked car in one instance.
The Traffic Engineering Handbook (ITE, 2009) provides guidance on evaluating potential causes
of collisions given different situations. While this is somewhat of a precursor to the Highway Safety
Manual (HSM, TRB, 2014), the base studies (upon which statistics and conclusions were built)
are similar in terms of causal definition with the HSM having additional focus on countermeasures.
As such, investigation element of the Handbook is sufficient for identifying potential causes and
was used for this study as a convenient resource that can be reviewed by City officials, as needed.
The Handbook was reviewed in the context of the corridor overall, given prevailing collision types
of left or right angle, rear end, sideswipe, and object/parked car incidents. The idea is to identify
common themes that could be shared between locations, as it could indicate a design issue that
impacts safety. A review has led to the potential causal issues identified per the Handbook:
Restricted Sight Distance. Does not appear to be an issue outside of horizonal curves
identified previously.
Excessive Speeds. As indicated, 85th percentile speeds appear to be high as based on
count data.
Inadequate Lighting. Google and Bing “Street views” indicates streetlights are provided
consistently at intervals along the entire corridor, so this should not be an issue.
Large Traffic and/or Turning Volumes. As indicated, there is a high degree of capacity
with volumes that fall below practical capacity thresholds, so this should not be an issue.
Inadequate Traffic Control Devices. Without MUTCD warrant analyses, it is difficult to
quantify insufficient controls as an issue. Anecdotally, the warrants for additional stop-
signs, signals, and roundabouts do not seem apparent. The application of warning signs
in advance of horizontal curves may be considered at horizontal curves, but again this is
considered a sight distance issue versus one of inadequate controls.
Inadequate Surface Conditions or Slippery. Half of the corridor is new roadway with
the other half well maintained by the City. Surface conditions should not be an issue.
Of the causal issues above, the most applicable includes excessive speeds first, followed by sight
distance. Any control needs/issues are a function of sight distance issues and are not a highlight
specifically. The conclusion circles back to the issue of high speeds along Chapel Hill Boulevard,
with possibly the need to control these speeds to promote safety.
Page 44 of 67
Chapel Hill Boulevard Speed Study, City of Pasco
9
Parking and Pedestrians
There is no parking allowed on Chapel Hill Boulevard from Broadmoor Boulevard to Road 68.
The single collision sited previously is an anomaly and parking is not a consideration of this study.
Pedestrian and bicycle activity are not an overt concern. As indicated, this corridor is designated
for nonmotorized modes of transportation, but facilities have been provided outside of vehicle
right-of-way for other modes. This is not to say the hardier bicyclists may opt to commute with
vehicles, but by and large it is expected most will choose to use sidewalk and multiuse pathways.
With that said, it should be noted the increase of severe injury or death for pedestrians/bikes does
increase by roughly 20-percent for every 5-mph above a traveling speed of 15 mph. Thus, reduced
speed does correlate to improved survivability if an incident where to occur.
Speed Recommendation
A 35-mph speed limit would result in more achievable sight lines at horizontal curves and could
potentially reduce corridor collision totals overall, and possibly reduce severities for vehicle and
pedestrian/bike incidents. 85th percentile speeds support the supposition of a higher speed limit
in the range of 40 or 45 mph. However, posting this speed would continue a collision trend that
may result in higher severity potentials as volumes increase, especially if an even higher speed
limit encourages drives to go faster (i.e. “speed plus five” rationale). Thus, this recommendation
has been provided primarily on the basis of safety.
The drawback to a 35-mph conclusion is the roadway is already posted at 35-mph west of Road
84. Drivers are largely ignoring this as evidenced by 85th-percentile counts. Thus, this conclusion
may oblige the City to implement traffic calming and/or increased and consistent enforcement to
assure a reduced speed limit, both having costly implication. With that said, the liability of posting
a speed in excess of this limit could open the City to an even higher range of cost exposures
following a severe accident, regardless of posting and where.
This conclusion is consistent with the WAC and MUTCD in that “when a speed limit is posted, it
should be within 5 mph of the 85th percentile speeds.” 85th percentile speeds are noted at about
40 mph towards the east end of the study section, which makes the conclusion of 35-mph within
guidelines for the entire corridor, despite the higher speed trends towards Broadway Avenue. This
is justified within context to safety. Additionally, this recommendation is consistent with Chapel
Hill Blvd. east of Road 68 and other similar facilities in the area.
5. SUMMARY OF CONCLUSIONS AND RECOMMENDATION
This study was performed to recommend a functional classification and speed limit for Chapel Hill
Boulevard between Broadmoor Boulevard and Road 68. The functional classification of the
roadway is recommended, or confirmed rather, as an urban major collector. This conclusion was
based on consideration of geometrics; ADT, 85th percentile speeds, and heavy vehicle counts;
capacity/volume data; and access/intersection density and spacing considerations, as compared
with standard industry and City guidelines.
Recommendation of a 35-mph posted speed is recommended, or confirmed rather, for Chapel
Hill Boulevard. Conclusions were reached based on consideration of street geometrics/controls,
85th percentile speeds, collision histories, and pedestrian/parking conditions versus criteria of the
MUTCD and WAC. A caution with this speed recommendation is there is currently an issue with
Page 45 of 67
Chapel Hill Boulevard Speed Study, City of Pasco
10
compliance, so this speed limit could warrant need for traffic calming or increased enforcement.
However, the balancing of safety versus a higher speed limit is likely of less risk to the City versus
a severe collision or fatality, so costs can be justified. Also, there are “first step” measures which
can affect traffic calming without substantial cost, such as variable message speed/warning signs,
and signing and striping techniques. These are measures that could be considered, especially if
the City confirms the corridor as an HAC.
This memorandum provides consultant recommendations from perspectives outside of City staff.
It is acknowledged City engineers have the best knowledge of area transportation conditions and
understanding of the Municipal Code and other City protocols. To that end, their directives should
be considered above recommendations of this memorandum, wherever contradictions may occur.
Here ends the road classification and speed study for Chapel Hill Road. Please contact our office
with questions or comments.
Prepared by William (Bill White), T-O Engineers
In Association with Christopher J. Reich, P.E., Reich Engineering, LLC
Page 46 of 67
Page 47 of 67
Ordinance – Chapel Hill Blvd Speed Limit - 1
ORDINANCE NO. __________
AN ORDINANCE TO ESTABLISH A SPEED LIMIT ON CHAPEL
HILL BOULEVARD BETWEEN ROAD 84 & ROAD 68 PER PMC 10.35.030
WHEREAS, with recent construction and/or extension of Chapel Hill Boulevard, it is
determined that the speed for this street should be 35mph to provide reasonable and safe
conditions, now, therefore,
WHEREAS, Chapel Hill Boulevard between Road 84 and Road 68 was constructed in
2019;
WHEREAS, A 35MPH speed limit is recommended for this new section of roadway based
on a speed study prepared by a traffic engineering consultant;
WHEREAS, the speed study considered roadway geometrics; Average Daily Traffic
counts, 85th percentile speeds, and vehicle counts; crash history; capacity/volume data; and
access/intersection density and spacing considerations, as compared with standard industry and
City guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Section 10.35.030 of the Pasco Municipal Code is hereby amended to read as
follows (additions shown by underline).
10.35.030: Speed Limits in Certain Zones It is determined upon the basis of an
engineering and traffic investigation that the speed permitted by state law upon the following
streets is less than is necessary for safe operation of vehicles thereon, by reason of the designation
and sign posting of the streets as arterial highways and/or by reason of widely spaced intersections,
and it is declared that the speed limit shall be as hereinafter set forth on those streets or parts of
streets designated in this section at the times specified when signs are erected giving notice thereof:
45 MPH.
E. “A” Street (S. Cedar Avenue to SR-12);
Harris Road (W. Court Street to Broadmoor Boulevard);
W. Lewis Street (N. 20th Avenue to N. 28th Avenue);
N. 4th (north line Section 19 to City limits – Glade North);
N. Oregon Street (Hillsboro to north City limits);
Road 68 (Sandifur Parkway north to north City limits);
Broadmoor Boulevard (Franklin County Irrigation Canal to Bedford Street);
Road 100 (Chelan Drive to FCID Canal);
Capital Avenue (Hillsboro Street to Foster Wells Road).
40 MPH.
S. 10th Avenue (Ainsworth Avenue to south City limits on the Intercity Bridge);
Page 48 of 67
Ordinance – Chapel Hill Blvd Speed Limit - 2
Heritage Boulevard (SR-12 to “A” Street);
W. Court Street (Road 48 to Road 100);
E. Lewis Street (N. Cedar Avenue to SR-12);
Argent Road (N. 20th Avenue west to Road 36);
Argent Road (Road 44 west to Road 52);
W. Ainsworth Avenue (10th Avenue to Oregon Avenue);
N. Oregon Avenue (E. Ainsworth Street to SR-12);
Burden Boulevard (Road 36 to Road 60);
Road 36 (Argent Road to Burden Boulevard).
35 MPH.
W. “A” Street (N. 20th Avenue to S. Wehe Avenue);
E. “A” Street (S. Wehe Avenue to S. Cedar Avenue);
E. Ainsworth Street (Oregon Avenue to Sacajawea Park Road);
Argent Road (Road 68 west to Road 84);
Broadmoor Boulevard (Bedford Street to north City limits);
W. Court Street (Road 36 to Road 48);
W. Lewis Street (N.12th Avenue to N. 20th Avenue);
N. 4th Avenue (E. Court Street to SR-12);
N. 4th Avenue (SR-12 to north line Section 19);
S. 4th Avenue (W. “A” Street to W. Ainsworth Street);
W. Sylvester Street (N. 20th Avenue to Road 60);
Sandifur Parkway (Road 44 to Broadmoor Boulevard);
Commercial Avenue (Kartchner to Kahlotus Highway);
Industrial Way (Kartchner to Foster Wells Road);
Foster Wells Road (SR-395 to N. Oregon Avenue);
Sacajawea Park Road (SR-12 to E. Ainsworth Street);
Burden Boulevard (Road 60 to Road 76);
Road 100 (W. Court Street to Chelan Drive);
Road 60 (W. Sylvester Street to W. Court Street);
Road 68 (200 feet north of Valley View Pl to Sandifur Parkway);
Road 52 (Burden Blvd. to Sandifur Parkway);
Road 60 (Burden Blvd. to Sandifur Parkway);
Argent Road (From 20th Avenue to the east);
Madison Avenue (Road 44 to Burden Blvd.);
Road 44 (Argent to Madison Avenue);
Chapel Hill Blvd. (Road 68 to Churchill Downs Lane);
Chapel Hill Blvd. (FCID Canal right-of-way to Road 84Churchill Downs Lane).
30 MPH.
S. 10th Avenue (W. Ainsworth Avenue to W. Sylvester Street);
N. 20th (W. “A” Street to airport terminal);
W. “A” Street (N. 20th Avenue to Road 28);
W. Clark Street (W. 5th Avenue to N. 18th Avenue);
W. Court Street (N. 1st Avenue west to Road 36);
W. Court Street (Road 100 to Harris Road);
E. Lewis Street (N. Beech Avenue to N. Cedar Avenue);
Page 49 of 67
Ordinance – Chapel Hill Blvd Speed Limit - 3
28th Avenue (W. “A” Street to W. Lewis Street);
W. Sylvester Street (N. 20th Avenue to N. 7th Avenue);
Road 34 (W. Sylvester Street to W. Court Street);
Road 84 (Chapel Hill Blvd. to Argent Road);
Clemente Lane (Burden Blvd. to Wrigley Drive);
Wrigley Drive (Road 76 to Clemente Drive).
Section 2. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, this day of April
2020.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Published: ____________________
Page 50 of 67
AGENDA REPORT
FOR: City Council April 15, 2020
TO: Dave Zabell, City Manager
Rick White, Economic & Community
Development Director
Remote Regular Meeting:
4/20/20
FROM: Darcy Bourcier, Planner I
Community & Economic Development
SUBJECT: *Street Vacation: A Portion of E Pueblo Street (MF# VAC2019-006)
I. REFERENCE(S):
Proposed Resolution
Overview Map
Vacation Petition
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No._____, setting 7:00 P.M., Monday, May
18, 2020 as the time and date to conduct a public hearing to consider vacating a portion
of E Pueblo Street.
III. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
The owner of CO-Energy (a Connell Oil company), has submitted a petition to vacate a
portion of the E. Pueblo Street right-of-way that extends from N. California Avenue to
the centerline of the vacated Montana Street. The applicant has completed a parcel
combination request with the Franklin County Auditor's Office for the seven (7)
contiguous parcels shown on the Overview Map to ensure that no parcels will be
landlocked.
The applicant intends to utilize the vacated right-of-way to facilitate development.
While staff has not yet received a site plan of the proposed development, the applicant
has stated that Connell Oil aims to develop the site with a building of approximately
10,000 square feet in size and a fuel tank farm (either above ground or under ground).
Page 51 of 67
The petition requires the City Council to fix a public hearing to consider the vacation
request. The earliest regular City Council meeting available for a public hearing which
provides the statutory 20-day hearing notice is May 18, 2020.
V. DISCUSSION:
Per Pasco Municipal Code (PMC) Chapter 12.40, the Council may require
compensation for vacated rights-of-way. However, this proposal involves E. Pueblo
Street, which has been determined in the Oregon Avenue Circulation Plan to be
unnecessary. The Circulation Plan identifies streets that must be retained for proper
circulation and streets that may be vacated. Thus, because it has been previously
determined that E. Pueblo Street may be vacated, no compensation is necessary.
The applicant had contacted the owner of Royal Roofing, a business sited east of
Connell Oil's property, regarding the intended vacation. However, the owner was not
interested in vacating the extent of E. Pueblo Street abutting their property. Per PMC
Section 12.40.020, vacation approval of an extent of right-of-way may only be granted
if consent is received from the owners of more than two-thirds of the property abutting
the part of the street to be vacated.
The applicant also reached out to the owner of Blue Mountain Telecommunications, a
business located immediately opposite of Royal Roofing across E. Pueblo Street. The
owner was interested in the vacation, but staff believes it is not in the City's best
interest to vacate right-of-way if the result is the creation of half-streets.
The City Engineering staff has reviewed the proposal and has indicated there are
potential issues with a vacation of only a portion of the street; for example, approval of
the vacation could result in the creation of a cul-de-sac at the terminus of the remaining
right-of-way that exceeds the maximum allowable length of 600 feet. Further, approval
of the vacation may negatively impact the properties abutting the un-vacated portion as
additional right-of-way would be required to be dedicated for an adequate fire
apparatus turn-around.
Given these potential issues, it may not be sensible to vacate portions of E. Pueblo
Street unless the remaining property owners whose parcels abut E. Pueblo Street
consent to vacating the entire block length.
Page 52 of 67
Resolution – VAC2019-006- 1
RESOLUTION NO. ______
A RESOLUTION SETTING 7:00 P.M., MONDAY, MAY 18, 2020, AS
THE TIME AND DATE TO CONDUCT A PUBLIC HEARING TO CONSIDER
VACATING A PORTION OF EAST PUEBLO STREET
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate right-of-way; and
WHEREAS, a petition for the vacation of a portion of East Pueblo Street has been
submitted to the City; and,
WHEREAS, the vacation process provided in PMC 12.40 requires a title report and an
appraisal of value and compensation unless waived by the City Council; and,
WHEREAS, the City Council may waive the requirement for a title report, an appraisal
of value and compensation if the Council has previously determined the street in question can be
vacated; and,
WHEREAS, the City Council by adoption of Ordinance 3255 establishing the Oregon
Avenue Corridor Circulation Plan, which identified streets that must be retained for proper
circulation and streets that may be vacated; and,
WHEREAS, Pueblo Street is identified in the Oregon Avenue Circulation Plan as a
street that is planned to be vacated; and,
WHEREAS, Chapter 35.79 RCW requires public hearings on vacations to be fixed by
Resolution. NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON:
Section 1. Waiver of Requirements. That pursuant to PMC 12.40, the City Council
hereby waives the requirement for an appraisal, title report and payment of compensation for the
proposed right-of-way vacation of a portion of East Pueblo Street as depicted in the attached
Exhibit A.
Section 2. Notice of Hearing. That a public hearing to consider vacating the
following as depicted in the attached Exhibit A, will be held before the City Council of the City
of Pasco in the Council Chambers at 525 N Third Avenue, Pasco, Washington, at the hour of
7:00 p.m., on May 18, 2020:
EAST PUEBLO STREET FROM THE EAST RIGHT-OF-WAY LINE
OF N CALIFORNIA AVENUE TO THE CENTERLINE OF THE
VACATED MONTANA STREET.
Page 53 of 67
Resolution – VAC2019-006- 2
That the City Clerk of the City of Pasco give notice of said public hearing as required by
law.
PASSED by the City Council of the City of Pasco, Washington, this 20th day of April,
2020.
_____________________________
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 54 of 67
City of Pasco, IS Division
/
0 360 720180Feet
Street Vacation: A Portion of East Pueblo Street
Applicant: CO-Energy
File #: VAC2019-006
Overview
Map
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Vacation Site
Connell Oil Property
Page 55 of 67
Page 56 of 67
Page 57 of 67
Page 58 of 67
Page 59 of 67
AGENDA REPORT
FOR: City Council April 15, 2020
TO: Dave Zabell, City Manager
Rick White, Economic & Community
Development Director
Remote Regular Meeting:
4/20/20
FROM: Darcy Bourcier, Planner I
Community & Economic Development
SUBJECT: *Street Vacation: Vacating Portions of E Adams Street and N Rainier Avenue
(MF# VAC2020-002)
I. REFERENCE(S):
Proposed Resolution
Overview Map
Vacation Petition
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No._____, setting 7:00 PM, Monday, May
18, 2020 as the time and date to conduct a public hearing to consider vacating portions
of E. Adams Street and N. Rainier Avenue.
III. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
The applicant has submitted a vacation petition for portions of E. Adams Street and N.
Rainier Avenue in order to facilitate the development of an industrial campus. As
indicated in Exhibits A and B, a right -of-way extent of the ninety-degree angle formed
by the two aforementioned streets is proposed to be vacated in exchange for the
dedication of a diagonal extent of right-of-way for the connection of the two streets.
The vacation is intended to make better use of Parcel Nos. 113 -400-258 and 113-410-
130 located east and south of the intersection of E. Adams Street and N. Rainier
Avenue. Staff has not yet received a formally submitted site plan for the future
industrial campus but has been provided preliminary plans of the proposed
development and layout.
Page 60 of 67
The petition requires the City Council to fix a public hearing to consider the vacation
request. The earliest regular City Council meeting available for a public hearing which
provides the statutory 20-day hearing notice is May 18, 2020.
V. DISCUSSION:
Per Pasco Municipal Code (PMC) Chapter 12.40, the Council may require
compensation for vacated rights-of-way. The compensation involves obtaining a title
report and appraisal of value. However, the compensation and the requirements
attached thereto may be waived if one or more of the following conditions apply:
1. The vacation is initiated by the City Council by Resolution;
2. The vacation is at the request of the City;
3. The right-of-way to be vacated was previously determined by the City Council
not to be essential to public traffic circulation and available for vacation;
4. The grant of substitute right-of-way which has a value as a right-of-way at least
equal to that right-of-way to be vacated; or
5. The resulting benefit to the community of the project requiring the vacation
outweighs the appraised value of the right-of-way to be vacated.
The portion of right-of-way to be vacated is approximately 62,363 square feet (1.4
acres) and assessed at approximately $77,330.90. Because the dedication of new right -
of-way should be a condition of vacation approval, staff recommends the requirement
for compensation be waived. The proposed right-of-way to be dedicated is roughly
equal in value to the right-of-way to be vacated and will promote development of an
industrial campus by creating land area on the south and east sides of E. Adams Street
and N. Rainier Avenue respectively.
The proposal has been reviewed by City departments and affected agencies. At this
time, no current or anticipated issues have arisen.
Page 61 of 67
Resolution – VAC2020-002- 1
RESOLUTION NO. ______
A RESOLUTION SETTING 7:00 PM, MONDAY, MAY 18, 2020 AS THE
TIME AND DATE TO CONDUCT A PUBLIC HEARING TO CONSIDER
VACATING PORTIONS OF EAST ADAMS STREET AND NORTH RAINIER
AVENUE
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate right-of-way; and
WHEREAS, a petition for the vacation of portions of East Adams Street and North
Rainier Avenue has been submitted to the City; and,
WHEREAS, the vacation process provided in PMC 12.40 requires a title report and an
appraisal of value and compensation unless waived by the City Council; and,
WHEREAS, the City Council may waive the requirement for a title report, an appraisal
of value and compensation if the Council has previously determined the street in question can be
vacated; and,
WHEREAS, the applicant seeks vacation of these portions of East Adams Street and
North Rainier Avenue in order to re-dedicate right-of-way as necessary to create a site conducive
for development of an industrial campus; and,
WHEREAS, approval of the proposed vacation may be conditioned upon the applicant
filing a dedication deed, dedicating the proposed right-of-way as depicted in Exhibit B, with the
Franklin County Auditor’s Office; and,
WHEREAS, Chapter 35.79 RCW requires public hearings on vacations to be fixed by
Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO, WASHINGTON:
Section 1. Waiver of Requirements: That pursuant to PMC 12.40, the City Council
hereby waives the requirement for an appraisal, title report and payment of compensation for the
proposed right-of-way vacation of portions of East Adams Street and North Rainier Avenue as
depicted in the attached Exhibit A, and;
Section 2. Notice of Hearing: That a public hearing to consider vacating the following
as depicted in the attached Exhibit A, will be held before the City Council of the City of Pasco
in the Council Chambers at 525 N Third Avenue, Pasco, Washington, at the hour of 7:00 p.m.,
on May 18, 2020:
Page 62 of 67
Resolution – VAC2020-002- 2
i. THAT PORTION OF ADAMS STREET AND RAINIER STREET AS
DEPICTED ON THE F.C.I.D. INDUSTRIAL PARK PLAT RECORDED IN
VOLUME D OF PLATS AT PAGE 65, RECORDS OF FRANKLIN COUNTY,
WASHINGTON, BEING DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEASTERLY CORNER OF LOT 11 OF
ABOVE SAID PLAT; THENCE SOUTH 00°25'02" EAST ALONG THE
WESTERLY RIGHT-OF-WAY LINE OF RAINIER STREET 33.88 FEET TO
THE TRUE POINT OF BEGINNING; THENCE NORTH 50°19'22" EAST 77.49
FEET TO A POINT ON THE EASTERLY RIGHT-OF-WAY LINE OF SAID
RAINIER STREET; THENCE SOUTH 00°25'02" EAST ALONG SAID
EASTERLY RIGHT-OF-WAY LINE 520.36 FEET TO THE SOUTHERLY
RIGHT-OF-WAY LINE OF ADAMS STREET; THENCE SOUTH 89°49'36"
WEST ALONG SAID SOUTHERLY RIGHT-OF-WAY LINE 643.77 FEET;
THENCE NORTH 50°19'22" EAST 94.12 FEET TO A POINT ON THE
NORTHERLY RIGHT-OF-WAY LINE OF SAID ADAMS STREET; THENCE
NORTH 89°49'36" EAST ALONG SAID NORTHERLY RIGHT-OF-WAY
LINE 380.39 FEET TO A CURVE TO THE LEFT, THE RADIUS OF WHICH
BEARS NORTH 00°10'24" WEST 45.00 FEET; THENCE NORTHEASTERLY
ALONG SAID CURVE 70.88 FEET TO A POINT ON THE WESTERLY
RIGHT-OF-WAY LINE OF SAID RAINIER STREET; THENCE NORTH
00°25'02" WEST ALONG SAID WESTERLY RIGHT-OF-WAY LINE 366.00
FEET TO THE TRUE POINT OF BEGINNING.
That the City Clerk of the City of Pasco give notice of said public hearing as required by
law.
Passed by the City Council of the City of Pasco, Washington this 20th day of April, 2020.
_____________________________
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 63 of 67
City of Pasco, IS Division
/
0 550 1,100275Feet
I-182N Railroad AveVACATION SITE
Street Vacation: A Portion of E Adams Street and N Rainier Avenue
Applicant: Jay Brantingham
File #: VAC2020-002
Overview
Map
N Rainier AveE Adams St
E St Helen
s
S
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US 395Page 64 of 67
C1t}'°f Community &Economic Development Department Fee:$300
PO Box 293,525 N 3"‘Ave,Pasco,WA 99301
P:509.545.3441 /F:509.545.3499
CITY OF PASCO
STREET/ALLEYVACATION PETITION
Master File #31/>~C/1Q'>Q11>}Date Submitted:3;(L223
We the undersigned,owners of two-thirds of the privately-owned abutting property,hereby petition
the City Council of the City of Pasco to vacate the following described street/alley rights-of-way:
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Name:
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Signature:
(Please see reverse side)
Updated April 2019
Page 65 of 67
AGENDA REPORT
FOR: City Council April 16, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
4/20/20
FROM: Dave Zabell, City Manager
Executive
SUBJECT: *April 27, 2020 Council Workshop Cancellation
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to cancel the April 27, 2020 remote Council Workshop meeting,
observing the directive mandated within Governor Inslee's Proclamation Nos. 20-28
and 20-25.1.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
On March 24, 2020, Governor Inslee issued Proclamation No. 20-28, relating to the
Open Public Meetings Act and Public Records Act wherein the only action that a
governing body may take are for only matters that are 1) necessary and routine ma tters
or are 2) matters necessary to respond to the COVID-19 outbreak and the current
public health emergency until such time as regular public participation under the Open
Public Meetings act is possible.
On April 2, 2020, Governor Inslee issued Proclamation No. 20-25.1, extending the
"Stay Home - Stay Healthy" mandate for social distancing through May 4, 2020.
Currently, there are no items requiring workshop level discussion prior to action at the
next No. regular with consistent meeting Proclamation 20-Staff criteria. 28
recommends canceling the April 27 City Council Workshop.
V. DISCUSSION:
The proposed motion, which is supported by staff, provides for cancellation of the City
Page 66 of 67
Council's April 27, 2020 Workshop meeting.
Page 67 of 67