HomeMy WebLinkAbout013020 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO AND FRANKLIN COUNTY (HACPFC)
January 30, 2020
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco and Franklin County's (HACFPC) administration office, 2505 W. Lewis Street,
Pasco, Washington on January 30, 2020, at 4:00 p.m.
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Domingos, Griffith
Absent: Dukelow, Garcia
STAFF AND EX OFFICIO MEMBERS
Present: Kathy Jones, Executive Director
Matt Truman, Chief Financial Officer
Brett Sanders, Director of Maintenance/Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Executive Assistant/Recording Secretary
VISITORS Michele Sharrer — HACPFC Tenant Council President
Clint Didier — Franklin County Commissioner
3. APPROVAL OF AGENDA:
Mr. Domingos made a motion to approve the agenda as presented. Mr. Griffith seconded the
motion and it passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special
meeting of November 21, 2019, and the checks listings for November 2019 — Bank of the
West General Operating Account checks numbered 66154-66336 totaling $309,703, and
the checks listings for December 2019 — Bank of the West General Operating Account
checks numbered 66337-66527 totaling $314,613. Also, approval of bad debt write offs
for rent, utility billing, and miscellaneous in the amount of $2,600.25, and, of that amount,
$2,600.25, will be turned over for collection plus the collection processing fees.
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Board of Commissioners Meeting Minutes
January 30, 2020
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5. STAFF REPORTS
(a) Executive (Ms. Jones)
• Lindsey, our accounting software, has been bought out by MRI. Changes
are forthcoming.
• Tri -Cities Vista Terrace approached us to accept the project -based Housing
Choice Vouchers (HCV/Section 8) assigned to that property, and convert
them to replacement vouchers. There will be 37-48 vouchers that would be
effective August 1, 2020. Conference calls with HUD regarding action are
ongoing.
• Our agency has been awarded 13 VASH vouchers (Veterans Affairs
Supportive Housing). We absorbed Walla Walla Housing Authority's
VASH vouchers that were already in our area.
(b) Finance (Mr. Truman)
• Strong HCV/Section 8 enrollment of 258.
• Expense -wise - Public Housing is the same, if not better than prior years.
The fact that there was not much snow this winter helps.
• Unit turnarounds have affected the budget adversely.
• Novagradac is working on the Varney Court audit.
• The state auditor will be on-site soon and will take approximately 2 weeks.
They will do the financial audit, as well audit the HCV/Section 8 program.
(c) Maintenance and Capital Fund (Mr. Sanders)
• Agate Street plumbing project — three 2 -story units have been completed.
The fourth will be done next week.
• Specs are done for roof replacement of the administration building and the
High Rise canopy. The project is out for bids.
• The installation of fiber optic technology in the Maintenance Shop and the
Administration building was completed today.
• Water heaters will be replaced in the Affordable Apartments (Local units)
and laundry rooms.
(d) Housing Programs (Ms. Salinas)
• All 44 Affordable Apartments are leased.
(e) Security (Mr. Moore)
• Graffiti has been found at Varney Court and Sprucewood Square.
• Gang activity has increased — including violent gang activity.
• And unlawful detainer and 30 -Day termination has been issued.
(f) Administration (Ms. Richwine) — no report
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Board of Commissioners Meeting Minutes
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6. NEW BUSINESS
(a) Resolution #19/20-976 — Amending Personnel Manual
Mr. Domingos moved to adopt the motion and Mr. Griffith seconded it. The motion
passed unanimously 3 ayes, 0 nays.
(b) Motions arising from board discussion of previous motions or discussions. - none
(c) Urgent matters not included in the agenda due to lack of time. - none
7. OTHER BUSINESS
(a) Tenant Council President's Report
Ms. Sharrer reported that at the January Tenant Council meeting, the members
floated the idea of having tenants with special crafts skills lead classes (sewing,
knitting, crocheting, etc.). The tenants are also looking for a dart board and puzzles
to add to their activities arsenal.
(b) Visitor Agenda - none
8. EXECUTIVE SESSION — none was held
9. ADJOURNMENT
Mr. Griffith moved to adjourn the meeting at 4:36 p.m. Mr. Domingos seconded the
motion.
The Board of Commissioners will next meet in regular session on February 27, 2020, 4:00 p.m.
Jeremy Bisho Kathy Jones, 1-iII
Chair, Bo of Commissioners Secretary, Board of Commissioners
Minutes Prepared by:
Lis . 'chwine, CMH
Recording Secretary
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