HomeMy WebLinkAbout2020.03.16 Council Meeting PacketRegular Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
March 16, 2020
Page
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered
to be routine by the City Council and will be enacted by roll call vote as one motion
(in the form listed below). There will be no separate discussion of these items. If
further discussion is desired by Council members or the public, the item may be
removed from the Consent Agenda to the Regular Agenda and considered
separately.
6 - 13 (a) Approval of Meeting Minutes
To approve the minutes of the Pasco City Council Meeting held on March 2,
2020 and Workshop held on March 9, 2020.
14 - 16 (b) Bills and Communications
To approve claims in the total amount of $3,738,696.17 ($2,550,425.14 in
Check Nos. 234416-234709; $384,428.54 in Electronic Transfer Nos.
827710, 827800-827806; $30,432.57 in Check Nos. 53219-53242;
$773,409.92 in Electronic Transfer Nos. 30145039-30145545).
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$194,254.72 and, of that amount, authorize $98,274.55 to be turned over for
collection.
17 - 20 (c) Arts & Culture Commission Appointments
To appoint the following individuals to the City of Pasco's Arts & Culture
Commission as to the positions indicated below:
Community Member:
Position 1: Eleanor Neff (Term 1/1/2020 to 1/1/2022)
Position 2: Ana Armijo (Term 1/1/2020 to 1/1/2024)
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Regular Meeting March 16, 2020
Art Professional:
Position 3: Nisha McSwane-Franco (Term 1/1/2020 to 1/1/2022)
Position 4: Emma Barnes (Term 1/1/2020 to 1/1/2024)
Position 5: Rebecca Merkley-Omeje (Term 1/1/2020 to 1/1/2024)
Artist:
Position 6: Saul Martinez (Term 1/1/2020 to 1/1/2022)
Youth Representative:
Position 7: Calumet Kubalek (Term 1/1/2020 to 1/1/2022)
21 - 50 (d) Contract Amendments to Fire Capital Projects
To approve Professional Services Agreement Amendment No. 1 with TCA
Architecture and, further, authorize the City Manager to execute the
agreement.
To approve Professional Services Agreement Amendment No. 2 with TCA
Architecture and, further, authorize the City Manager to execute the
agreement.
MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGEMENTS:
51 - 53 (a) Census Day Proclamation
5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow
citizens the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for debate or
for the posing of questions with the expectation of an immediate response. Some
questions require consideration by Council over time and after a deliberative
process with input from a number of different sources; some questions are best
directed to staff members who have access to specific information. Citizen
comments will normally be limited to three minutes each by the Mayor. Those with
lengthy messages are invited to summarize their comments and/or submit written
information for consideration by the Council outside of formal meetings.
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
54 - 55 (b) COVID 19 Response/Update
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
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Regular Meeting March 16, 2020
RESOLUTIONS RELATING THERETO:
56 - 64 (a) Street Vacation: Vacating Portions of Streets and Alleys in Washington
Addition (MF# VAC2019-007)
CONDUCT PUBLIC HEARING
MOTION: I move to continue the public hearing set in accordance with
Resolution No. 3941, to June 1, 2020, at 7:00 PM, concerning the vacation
of roads and alleys within the plat of Washington Addition.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
65 - 67 (a) Donation Policy for Acceptance of Community Donations
MOTION: I move to adopt Ordinance No. 4486, authorizing acceptance of
donations made to the City of Pasco for any public purpose, and further,
authorize publication by summary only.
73 - 77 (b) *Resolution Ratifying an Emergency Proclamation
MOTION: I move to approve Resolution No. 3946, approving the
ratification of the emergency proclamation signed by Mayor Martinez on
March 16, 2020, proclaiming a civic emergency within the City of Pasco,
Washington as a result of the spread of COVID-19 in Benton and Franklin
Counties.
68 - 72 (c) *Remote Meeting Participation Policy
MOTION: I move to approve Resolution No. 3944, creating a policy for
Council and its Boards & Commissions to meet remotely under certain
conditions.
78 - 88 (d) *Alley Vacation: Vacating East/West Alley in Plat of Sunny Acres (MF#
VAC2020-001)
MOTION: I move to approve Resolution No. 3945, setting 7:00 P.M.,
Monday, May 4, 2020 as the time and date to conduct a public hearing to
consider vacating the east to west alley of Block 1, Sunny Acres.
9. UNFINISHED BUSINESS:
10. NEW BUSINESS:
89 - 91 (a) *Bid Award GESA Stadium Batting Cages
MOTION: I move to award the bid for construction of the batting cages at
Gesa Stadium to AllStar Construction Group, LLC in the amount of
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Regular Meeting March 16, 2020
$403,101.48 including Washington State Sales Tax, and further authorize the
City Manager to execute the contract documents.
11. MISCELLANEOUS DISCUSSION:
12. EXECUTIVE SESSION:
13. ADJOURNMENT:
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
(b)
REMINDERS:
• Monday, March 16, 6:00 PM: LEOFF Disability Board – City Hall
Conference Room 1, Pasco City Hall (MAYOR SAUL
MARTINEZ, Rep.; MAYOR PRO TEM BLANCHE BARAJAS,
Alt.)
• Tuesday, March 17, 4:00 PM: Pasco Public Facilities District
Board Meeting – Council Chambers, Pasco City Hall
(COUNCILMEMBER CRAIG MALONEY, Rep.;
COUNCILMEMBER DAVID MILNE, Alt.)
• Friday, March 20, 11:30 PM: Benton-Franklin Council of
Governments Board Meeting – Ben-Franklin Transit, 1000
Columbia Park Trail, Richland (COUNCILMEMBER RUBEN
ALVARADO, Rep., MAYOR PRO TEM BLANCHE BARAJAS,
Alt.)
• Monday, March 23, 4:00 PM: Hanford Area Economic Investment
Fund Advisory Committee Meeting – Ben Franklin Transit Main
Conference Room (COUNCILMEMBER PETE SERRANO, Rep.)
This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for
assistance.
Servicio de intérprete puede estar disponible con aviso. Por favor avisa la
Secretaria Municipal dos días antes para garantizar la disponibilidad.
Page 4 of 91
Regular Meeting March 16, 2020
(Spanish language interpreter service may be provided upon request.
Please provide two business day's notice to the City Clerk to ensure
availability.)
Page 5 of 91
AGENDA REPORT
FOR: City Council March 10, 2020
TO: Dave Zabell, City Manager Regular Meeting: 3/16/20
FROM: Debby Barham, City Clerk
Administrative & Community Services
SUBJECT: Approval of Meeting Minutes
I. REFERENCE(S):
03.02.2020 & 03.09.2020 Draft Council Minutes
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council Meeting held on March 2, 2020 and
Workshop held on March 9, 2020.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 6 of 91
REGULAR MEETING
MINUTES
PASCO CITY COUNCIL MARCH 2, 2020
CALL TO ORDER:
The meeting was called to order at 7:02 p.m. by Saul Martinez, Mayor.
ROLL CALL:
Councilmembers present: Ruben Alvarado, Craig Maloney, Saul Martinez,
David Milne, Zahra Roach, and Pete Serrano.
Staff present: Dave Zabell, City Manager; Eric Ferguson, City Attorney; Bob
Gear, Fire Chief; Zach Ratkai, Administrative & Community Services Director;
Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick White,
Community & Economic Development Director; Steve Worley, Public Works
Director; and Debby Barham, City Clerk.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
Approval of Meeting Minutes
To approve the minutes of the Pasco City Council meeting held on February 18,
2020 and workshop held on February 24, 2020.
Bills and Communications
To approve claims in the total amount of $3,937,087.66 ($3,070,751.90 in
Check Nos. 234170-234415; $76,511.29 in Electronic Transfer Nos. 827294-
827348, 827351-827366, 827368-827430, 827437-827543, 827547; $15,760.86
in Check Nos. 53203-53218; $774,063.61 in Electronic Transfer Nos.
30144537-30145038).
Public Records Policy Updates
To approve Resolution No. 3943, updating the City of Pasco's Public Records
Policy.
MOTION: Mr. Maloney moved to approve the Consent Agenda as read. Mr.
Serrano seconded. Motion carried unanimously by Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
Kristin Engbrecht, Pasco resident, expressed appreciation to Mr. Zabell and Mr.
Ratkai for the Animal Control Authority and shelter presentations they
provided to the Cities of Kennewick, Pasco and Richland City Councils.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Verbal Reports from Councilmembers
Ms. Roach commented on the Benton Franklin Community Action Connections
(CAC) Board meeting she recently attended.
Mr. Milne commented on the TRIDEC meeting he recently attended.
Mayor Martinez stated that he attended a ribbon cutting event at the new
Wendy's Restaurant located in west Pasco, as well as the groundbreaking
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PASCO CITY COUNCIL MARCH 2, 2020
ceremony for new Fire Station No. 83; both events were held on Friday,
February 28, 2020.
COVID-19 Presentation by Dr. Amy Person, Health Officer with the
Benton-Franklin Health District
Mayor Martinez introduced Dr. Person, Health Officer from Benton Franklin
Health District.
Dr. Person provided specific information regarding this new virus, as well as
steps on how to help minimize the impact of the virus outbreak. Dr. Person
said, to receive the most up-to-date information regarding the virus, individuals
may go to the Benton Franklin Health District website as it will be updated as
new information is released. Dr. Person stated that no one has an immunity to
this new virus; however, the good news was that the majority of the population
will present only mild to medium symptoms if and when they contract the
virus. The challenge is for the elder and those individuals with underlying
health problems that do not have healthy immune systems. Dr. Person
recommended that individuals follow the same preventative regime as is
prescribed for colds and influenza. Individuals presenting cold and/or flu like
symptoms need to stay home and seek medical attention only when necessary
such as a high fever, difficulty breathing or severe dehydration.
Mr. Maloney and Mayor Martinez asked clarifying questions regarding the
virus, which Dr. Amy and Chief Gear answered.
General Fund Monthly Report - January 2020
Mr. Maloney asked a few questions regarding the authority for processing
change orders for projects and Mr. Worley responded.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
Public Hearing - Northwest Area Sewer LID Formation
Mayor Martinez announced the public hearing for the Northwest Area Sewer
Local Improvement District (LID) was opened at the February 3, 2020 Council
meeting and this wss the continuation of the hearing.
Mr. Worley provided a brief report regarding the two meetings held with the
property owners potentially affected by the Local Improvement District (LID)
for the northwest area sewer trunk line development held on February 4 and 18,
2020.
Council and staff held a brief question and answer period.
Following three calls for comments, Mayor Martinez closed the Public Hearing
at 7:46 PM.
MOTION: Mr. Maloney moved to adopt Ordinance No. 4483, relating to
improvements for a new sanitary sewer trunk line and other sewer
improvements in the City’s Northwest (Broadmoor) Area (collectively, the
“improvements”); ordering the improvements of approximately 12,000 linear
feet of new trunk sewer piping consistent with Resolution No. 3932;
establishing Local Improvement District No. 151, and ordering the carrying out
of the proposed improvements; providing that payment for the improvements
be made by special assessments upon the property in the district, payable by the
mode of “payment by bonds;” and, providing for the issuance and sale of local
improvement district warrants redeemable in cash or other short-term financing
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REGULAR MEETING
MINUTES
PASCO CITY COUNCIL MARCH 2, 2020
and local improvement district bonds, and further, authorize publication by
summary only. Ms. Roach seconded. Motion carried unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Q* Sandy Heights RV Park LLC Rezone (Z 2019-014)
Mr. White provided a brief report regarding the proposed rezone. Mr. White
also answered a question asked by Ms. Roach regarding the business located
within the C-3 zoning area.
MOTION: Mr. Maloney moved to adopt Ordinance No. 4484, rezoning a
parcel located at the 8200 Block of Chapel Hill Boulevard, from CR to C-1, and
further, authorize publication by summary only. Mr. Milne seconded. Motion
carried unanimously.
*Pasco Public Facilities District Charter Amendments
Mr. Ratkai explained that as a result of recent changes with Washington State
law regarding public facilities funding mechanisms, specifically RCW Section
82.14.048(a), it was necessary to review and amend the Pasco Public Facilities
District Charter. The proposed changes were shown in strike-through for text
that will be removed and underlined for text that will be added within the
Charter.
MOTION: Mr. Maloney moved to adopt Ordinance No. 4485, amending the
Charter of the Pasco Public Facilities District, and further, authorize publication
by summary only. Mr. Alvarado seconded. Motion carried unanimously.
NEW BUSINESS:
*Pearl St. Lift Station Bid Award
Mr. Zabell noted that the Pearl Street Lift Station project is with the City's
Capital Improvement Program (CIP) and the biennial budget; and Mr. Worley
explained the bid process.
Ms. Roach questioned the contingency funding and Mr. Worley explained that
project budgets include possible contingencies.
Mr. Serrano asked if C&E Trenching, LLC is a local firm. Staff responded that
C&E Trenching is a business located within the City of Pasco.
MOTION: Mr. Maloney moved to award the bid for construction of the Pearl
Street Lift Station to C&E Trenching, LLC, in the amount of $982,721.40
including Washington State Sales Tax, and further authorize the City Manager
to execute the contract documents. Ms. Roach seconded. Motion carried
unanimously.
MISCELLANEOUS DISCUSSION:
Mr. Zabell announced that the Washington State Emergency Operations Center
is hosting a corona-virus webinar geared for City Councils and it is scheduled
for Wednesday, March 4, 2020 at 10:00 AM. Mr. Zabell also announced the
second community forum scheduled on Wednesday, March 4 at 7:00 PM
located at the HAPO Center. Lastly, Mr. Zabell stated that the Public Works
Department recently completed its Road Safety Plan and it will be presented to
Council in the near future.
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MINUTES
PASCO CITY COUNCIL MARCH 2, 2020
Mr. Maloney announced that the 2020 Pasco Taco Crawl tickets were on sale
and encouraged everyone to participate in this annual event.
Ms. Roach announced that the Downtown Pasco Development Authority
(DPDA) is working on the Cinco de Mayo annual event and noted that there is
still an opportunity for businesses to support the parade through sponsorship.
ADJOURNMENT:
There being no further business, Mayor Martinez adjourned the meeting at 8:02
PM.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
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WORKSHOP
MEETING
MINUTES
PASCO CITY COUNCIL MARCH 9, 2020
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Saul Martinez, Mayor.
ROLL CALL:
Councilmembers present: Ruben Alvarado, Blanch Barajas (arrived at 6:15
PM), Craig Maloney, Saul Martinez, David Milne, Zahra Roach (arrived at 6:03
PM), and Pete Serrano.
Staff present: Dave Zabell, City Manager; Eric Ferguson, City Attorney
(arrived at 6:55 PM); Bob Gear, Fire Chief (arrived at 6:11 PM); Ken Roske,
Police Chief (arrived at 6:46 PM); Richa Sigdel, Finance Director; Rick White,
Community & Economic Development Director; Steve Worley, Public Works
Director (arrived at 6:24 PM); and Debby Barham, City Clerk.
The meeting was opened with the Pledge of Allegiance.
VERBAL REPORTS FROM COUNCILMEMBERS:
Mr. Milne commented on the recent Parks & Recreation Advisory Committee
and Pasco Chamber of Commerce meetings he attended. Mr. Milne also
expressed thanks to Chief Roske and Officer Shelton for arranging the police
patrol ride-a-long on Friday, March 6, 2020.
ITEMS FOR DISCUSSION:
Arts & Culture Commission Interviews
Council conducted brief interviews for the positions on the newly formed Arts
& Culture Commission with Saul Martinez, Ana Armijo, Ryan Bennett, Emma
Barnes, Rebecca Merkley-Omeje, Nisha McSwane-Franco, Calumet Kubalek
and Eleanor Neff.
Meeting Recess
Mayor Martinez called a five minute meeting recess at 7:24 PM. The meeting
resumed at 7:30 PM.
Presentation - Doing Business with the City
Ms. Sigdel stated that in the past five (5) years, Council has authorized multiple
efforts to improve the access and ease for private business to do business with
the City, which included the following:
1. Council increased limits in their delegation of authority to the City
Manager, which has served to expedite approval of smaller contracts for
services and capital projects; and
2. Council authorized a Contracts Specialist position within the Public
Works Department in 2015 to improve the contracting process for
Public Work projects (engineering/architectural services, capital
projects, etc.); and
3. Similarly, in 2018, Council approved the addition of a Procurement
Specialist position to create a robust procurement program to meet the
commodity and equipment needs of the City.
These changes have resulted in tremendous progress within the City, providing
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WORKSHOP
MEETING
MINUTES
PASCO CITY COUNCIL MARCH 9, 2020
assistance and training to City employees, streamlining processes, creating new
policies, and implementing tools to increase efficiencies. New goals for this
program will be focused on the ease of access to the City for our business
partners. This will be accomplished in many ways, for example, creating
training programs, streamlining processes to ease access, increased
transparency regarding how City processes work, and creating a better
communication process.
Ms. Sigdel informed the Council and the public on current avenues for
businesses to do business with the City, as well as a plan for the future.
Council expressed appreciation for the presentation and engaged in discussion
with staff regarding potential training for local and regional businesses for the
various small public works, consultant and vendor rosters.
PMC Amendments - Based on Code Publishing Recommendations
Mr. Ferguson reiterated that the proposed changes within the Pasco Municipal
Code (PMC) are substantive changes recommended by Code Publishing and
confirmed by the City Attorney's after thorough research and review. Mr.
Ferguson confirmed that there had been seven (7) infractions issued over the
past three (3) years. Mr. Ferguson also explained changes to the PMC
infractions within the Parks and the changes are are based on combining the
penalties imposed by Washington State law and Class infractions within the
PMC.
Mr. Serrano asked that the term "Beast of Burden" be defined within the PMC.
Mr. Serrano questioned PMC Section 9.100.240: Overnight Camping, which
Mr. Ferguson responded.
Mr. Maloney and Chief Roske discussed the Police Officer and Park Ranger
patrols and how that may deter individuals from camping within the parks.
Mr. Ferguson ended the discussion addressing the question of the total fees for
infractions within this chapter of the PMC, noting that the courts may access
additional fees on top of the City's fees.
Donation Policy for Acceptance of Community Donations
Ms. Sigdel described the need for creating a policy for accepting donations.
Council and staff discussion ensued regarding the proposed ordinance and
Council asked that a report of donations received be included within one of the
existing financial reports, such as the monthly General Fund report.
MISCELLANEOUS COUNCIL DISCUSSION:
Mr. Zabell introduced Kim Seaman, a new staff member in the Human
Resources Department. Mr. Zabell also announced three upcoming
informational meetings related to the City's Transportation Master Plan.
Mr. Zabell, Chief Gear and Mr. Funfar provided an update regarding the
COVID-19 (Coronavirus) to Council with two (2) local goals mind.
Specifically, how the City can help prevent the spread of the virus through
communicating and modeling best practices and also plan for scenarios to help
mitigate the impact of the City's operations, as well as within the community if
the virus affects a number of staff and/or the residents. The City is coordinating
other agencies and there is a Continuity of Operations Plan that was started
within the past year.
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WORKSHOP
MEETING
MINUTES
PASCO CITY COUNCIL MARCH 9, 2020
Council and staff discussion ensued regarding the roles and responsibilities of
Council and staff in a situation such as the City is facing and the development
of new policies to address this issue.
Mr. Zabell stated that the Washington State legislature session ended on March
5, 2020 and two versions of the Lewis Street Overpass project funding are still
on the table, which is favorable news for the City of Pasco.
Mr. Maloney announced that the Pasco Chamber of Commerce will be hosting
a round table meeting on Thursday and he encouraged individuals to attend.
Mr. Maloney also stated that the candidates for the Arts & Culture Commission
were outstanding.
EXECUTIVE SESSION:
Council adjourned to Executive Session at 8:24 PM for approximately 10
minutes to consider the acquisition of real estate, per RCW 42.30.110 (1)(c),
attended by the City Manager and City Attorney. Mayor Martinez called the
meeting back to order at 8:33 PM.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:33 PM.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
Page 3 of 3 Page 13 of 91
AGENDA REPORT
FOR: City Council March 12, 2020
TO: Dave Zabell, City Manager Regular Meeting: 3/16/20
FROM: Richa Sigdel, Director
Finance
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 03.16.20
Bad Debt Write-off/Collection
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $3,738,696.17 ($2,550,425.14 in Check Nos.
234416-234709; $384,428.54 in Electronic Transfer Nos. 827710, 827800-827806;
$30,432.57 in Check Nos. 53219-53242; $773,409.92 in Electronic Transfer Nos.
30145039-30145545).
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General
Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $194,254.72 and, of that amount,
authorize $98,274.55 to be turned over for collection.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 14 of 91
REPORTING PERIOD:
March 16, 2020
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 234416-234709 53219-53242
Total Check Amount $2,550,425.14 $30,432.57 Total Checks 2,580,857.71$
Electronic Transfer Numbers 827710 30145039-30145545
827800-827806
Total EFT Amount $384,428.54 $773,409.92 $0.00 Total EFTs 1,157,838.46$
Grand Total 3,738,696.17$
Councilmember
100 337,790.61
110 16,778.93
120 0.00
130 0.00
140 3.93
142 0.00
145 1,033.32
150 49,808.36
160 3,681.79
165 5,344.23
166 53,151.07
170 273.26
180 835.80
185 96.58
188 17,252.61
189 1,022.68
190 274.00
191 14,583.33
192 0.00
194 4,770.11
195 0.00
196 HOTEL/MOTEL EXCISE TAX 0.00
245 0.00
367 284,135.87
410 1,709,076.31
510 58,514.41
511 7,113.71
520 284.53
630 0.00
690 1,172,870.73
GRAND TOTAL ALL FUNDS:3,738,696.17$
MEDICAL/DENTAL INSURANCE
FLEX
PAYROLL CLEARING
EQUIPMENT RENTAL - OPERATING BUSINESS
SPECIAL ASSESSMENT LODGING
LITTER ABATEMENT
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
PARKS
ECONOMIC DEVELOPMENT
STADIUM/CONVENTION CENTER
LID
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
RIVERSHORE TRAIL & MARINA MAIN
C.D. BLOCK GRANT
HOME CONSORTIUM GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI-MODAL FACILITY
STREET OVERLAY
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described
herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Dave Zabell, City Manager Richa Sigdel, Finance Director
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
16th day of March, 2020 that the merchandise or services hereinafter specified have been received and are approved for payment:
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
ARTERIAL STREET
The City Council
February 27 - March 11, 2020
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
Page 15 of 91
BAD DEBT WRITE-OFF/COLLECTION
February 1, - February 29, 2020
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are
under $20 with no current forwarding address, or are accounts in "occupant" status. Accounts
submitted for collection exceed $20.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00. Direct
write off including DSHS and Medicare customers; the law requires that the City accept
assignment in these cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal
fines, and parking violations over 30 days past due.
4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which
are either un-collectable or have been assigned for collections because the property owner has
not complied or paid the fine. There are still liens in place on these amounts which will
continue to be in effect until the property is brought into compliance and the debt associated
with these liens are paid.
5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
Direct
Write-off
Referred to
Collection
Total
Write-off
Utility Billing $ 21.33 59.11 80.44
Ambulance $ 95,958.84 18,887.27 114,846.11
Court A/R $ .00 71,274.00 71,274.00
Code Enforcement $ .00 1,578.00 1,578.00
Cemetery $ .00 .00 .00
General $ .00 6,476.17 6,476.17
Miscellaneous $ .00 .00 .00
TOTAL: $ 95,980.17 98,274.55 194,254.72
Page 16 of 91
AGENDA REPORT
FOR: City Council March 11, 2020
TO: Dave Zabell, City Manager
Zach Ratkai, Administrative & Community
Services Director
Regular Meeting: 3/16/20
FROM: Debby Barham, City Clerk
Administrative & Community Services
SUBJECT: Arts & Culture Commission Appointments
I. REFERENCE(S):
Resolution No. 3388 - Appointments to City Boards and Commissions
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To appoint the following individuals to the City of Pasco's Arts & Culture Commission
as to the positions indicated below:
Community Member:
Position 1: Eleanor Neff (Term 1/1/2020 to 1/1/2022)
Position 2: Ana Armijo (Term 1/1/2020 to 1/1/2024)
Art Professional:
Position 3: Nisha McSwane-Franco (Term 1/1/2020 to 1/1/2022)
Position 4: Emma Barnes (Term 1/1/2020 to 1/1/2024)
Position 5: Rebecca Merkley-Omeje (Term 1/1/2020 to 1/1/2024)
Artist:
Position 6: Saul Martinez (Term 1/1/2020 to 1/1/2022)
Youth Representative:
Position 7: Calumet Kubalek (Term 1/1/2020 to 1/1/2022)
III. FISCAL IMPACT:
None as the result of establishing the Committee. Funding of public art, through grant
programs and/or the budget process may be a consideration in the future.
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IV. HISTORY AND FACTS BRIEF:
The City Council established the Arts and Culture Commission through Ordinance No.
4472 in November of 2019 to advise the City Council on matters relating to public art
and culture; including procurement, placement and maintenance of public art and to
serve as the City’s primary resource in matters of public art and culture.
The inaugural Arts & Culture Commission member representation consists of the
following:
ProfessionalArt educators, directors, art as such in Persons : professions
managers/administrators, dealers and/or individuals enrolled in higher education art
programs.
• Position No. 3 - term 2020-2022
• Position No. 4 - term 2020-2024
• Position No. 5 - term 2020-2024
Community Member: Persons of public agencies, organizations enhancing Pasco’s
quality of life or, persons working outside of professional practice in the arts but who
demonstrate a deep interest in and understanding of public art activities. Member is
required to live, work, or own business within Pasco city limits.
• Position No. 1 - term 2020-2022
• Position No. 2 - term 2020-2024
Artist: Including but not limited to: painting, sculpture, music, literature, architecture,
and performing arts. Member is required to live, work, or own business within Pasco
city limits.
• Position No. 6 - term 2020
Youth Representative: Person between the ages of 15 to 20 years old at the time of
appointment, nexus to Pasco is required.
• Position No. 7 - term 2020-2022
With the exception of the Youth Representative, the standard term for this appointment
is four years. The Youth Representative terms ends on each even year. As these
appointments are the inaugural appointments to the commission, the initial terms are
staggered in two (2) and four (4) year increments.
Eight (8) candidates were interviewed at the March 9, 2020 Council Workshop. Mayor
Martinez has recommended the appointment of seven (7) individuals as identified in
the motion listed above and requests Council's concurrence .
V. DISCUSSION:
Page 18 of 91
None.
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RESOLUTION NO. `
A RESOLUTION Providing a Process for Appointments to City Boards and
Commissions.
WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of
municipal services as well as to advise the City Council in making various policy decisions; and
WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor
to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and
WHEREAS, the Mayor and City Council desire to establish an appointment process which is more
collaborative yet efficient for both the applicants and City Council alike;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS
FOLLOWS:
Section 1: Applications for city boards and commissions shall be solicited annually by the City
Manager on behalf of the City Council.
Section 2: All applications received by the City Manager shall be reviewed by a City Council
committee appointed by the Mayor; such committee, to be known as the "Appointment Screening
Committee," shall be ad-hoc, appointed annually, and consist of three members, including the Mayor. The
Appointment Screening Committee shall select those applicants it deems best suited for the respective
board/commission but not more than three applicants for each vacancy to be filled. The Appointment
Screening Committee shall consider the following factors in making their selections for further
consideration:
a) Geographic representation;
b) Gender representation;
c) Ethnic representation;
d) Familial and financial relationships of board members
Section 3: Those applicants selected by the Appointment Screening Committee shall be
interviewed by the City Council during a public meeting; provided, however, the Screening Committee may
recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent
has •-- • - - -•served not more than two consecutive•
terms since the last interview. At a City Council meeting following such interview, an interviewed candidate
shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall
be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting
shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions of this
resolution shall be superseded by this resolution.
PAS D by the City Council ity of Pasco at its regular meeting this
16th day of April, 2012.
Matt Watkins, Mayor
T T: f APP'S AS TO FORM:
Debra Clark,City Clerk Leland B. Kerr, City Attorney
Page 20 of 91
AGENDA REPORT
FOR: City Council March 5, 2020
TO: Dave Zabell, City Manager Regular Meeting: 3/16/20
FROM: Bob Gear, Fire Chief
Fire Department
SUBJECT: Contract Amendments to Fire Capital Projects
I. REFERENCE(S):
Professional Service Agreement: Fire Station No. 81 - Remodel & Station Alerting,
Fire Station No. 82 - Station Alerting, and Fire Training Center - Rehab
Amendment No. 1
Amendment No. 2
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve Professional Services Agreement Amendment No. 1 with TCA
Architecture and, further, authorize the City Manager to execute the agreement.
To TCA with 2 No. Agreement Services Professional approve Amendment
Architecture and, further, authorize the City Manager to execute the agreement.
III. FISCAL IMPACT:
Negligible, funds allocated from LTGO Bond
IV. HISTORY AND FACTS BRIEF:
In July 2019, a request for qualifications (RFQ) was solicited to advance several goals
identified in the Fire Department Strategic plan. TCA Architecture was selected as the
most qualified firm and the City negotiated a price to design the following:
1. Station altering in Fire Station Nos. 81 and 82 [Goal: Improve station alerting
systems]
2. Remodel of Fire Station No. 81 to convert previous space occupied for Fire
Administration staff and add necessary storage for equipment [Goal: Provide
adequate storage for equipment in existing stations]
3. Create a restroom facility at the Regional Fire Training Center [Goal:
Page 21 of 91
Establish a regional training facility]
The three project elements will enhance fire facilities improving the safety of staff, as
well as response times for the community.
The addition of a restroom at the Training Center fulfills an agreement with the Port of
Pasco (Port) for reduced rent to locate the training prop on their property. The initial
design included an on-site septic system to serve the Training Center need. As design
began, the Port approached the City with an interest in partnering to include sanitary
sewer services, which would allow for future development of Port property to the north
of the Training Center.
The decision to move forward with a joint project for a sanitary sewer system was
made in January and as a result the architect has made necessary amendment requests
to advance the project.
• Eliminate septic system and add sewer line extension design, amendment total
$2,218 in fees.
• Design gravity sewer main from north property line, amendment total $3,560 in
fees.
The approval and these amendments move the design project to a total cost of
$304,702, above the City Manager’s $300,000 authority limit, requiring City Council
approval.
V. DISCUSSION:
Staff seeks and recommends two City Council actions:
1. Ratify the Acting City Manager's action of approving Amendment No. 1, which
brought design project total over $300,000, requiring City Council approval;
and
2. Approve Amendment No. 2, bringing the total design project cost of $304,702.
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Page 34 of 91
PASCO Rehab Shelter ‐ Fee Worksheet (Rev. 2)November 01, 2019
MTGS HRS TCA FEE
TASK 1 ‐ As Builds FIXED
Coordinate Existing Conditions 6
Develop New CAD Backgrounds (site plan & floor plan)35
Confirm Existing Condition on Site 3
Update Drawings Per Site Visit 4
SUB TOTAL 048
AS‐BUILD TOTAL $6,480
MTGS HRS TCA FEE
TASK 2 ‐ Schematic Design FIXED
Initial Site Visit (already occurred)1 2
1‐ Design Meetings (Part of all projects combined on same visit)1 3
Develop Project Schedule 2
Develop Schematic Design Drawings 40
Coordinate Septic System 6
Coordinate Site Reports 6
Develop Project Cost Estimate 6
General Consultant Coordination 2
SUB TOTAL 267
SCHEMATIC DESIGN TOTAL $9,045
MTGS HRS TCA FEE
TASK 3 ‐ Design Development FIXED
1‐Meetings (Part of all projects combined)1 4
Update Project Schedule 2
Develop Design Development Drawings 60
Develop Project Cost Estimate + Total Budget 10
Develop Outline Specifications 10
General Consultant Coordination 4
SUB TOTAL 190
DESIGN DEVELOPMENT TOTAL $12,150
MTGS HRS TCA FEE
TASK 4 ‐ Construction Documents FIXED
1‐Meeting (Part of all projects combined)1 4
Update Project Schedule 2
Develop Permit Drawings 70
Finalize Project Specifications 30
Respond to City Comments 8
Develop Bid Documents 35
General Consulting Coordination 6
SUB TOTAL 1 155
CONSTRUCTION DOCUMENTS TOTAL $20,925
DESIGN DOCUMENTS TOTAL ‐ TCA $48,600
REHAB SHELTER
Page 1 of 3
Exhibit B
Page 35 of 91
PASCO Rehab Shelter ‐ Fee Worksheet (Rev. 2)November 01, 2019
MTGS HRS TCA FEE
TASK 5 ‐ Bidding and Negotiation HOURLY T&M
1‐Bid Coordination Meeting ‐ Teleconference 1 1.5
Prepare Documents for Bidding 4
Assist Owner with Bid Advertisement 2
Issue Addenda as Needed 6
Assist Owner in Evaluation of Bids 2
Assist Owner with Owner/Contractor Agreement 4
SUB TOTAL 1 19.5 $2,633
TASK 6 ‐ Construction Administration & Closeout HOURLY T&M
Participate in Pre‐Construction Meeting 1 8
Attend on Progress Meetings 432
Respond to Contractors Questions During Const. (RFI's) 16
Review Submittals, and Shop Drawings 20
Process Supplementary Instructions, Proposal Requests, 8
Change Orders, Change Directives 8
Coordinate Consultants to Address Questions During Const. 4
Review and Process Monthly Certificates for Payment 8
SUB TOTAL 5 104 $14,040
TASK 7 ‐ Project Closeout HOURLY T&M
Provide Punch Lists 1 12
Issue a Certificates of Substantial Completion 4
Provide Final Inspections 112
Coordinate Final Punch Lists 4
Assist Owner in Closing Out the Contract 4
SUB TOTAL 236$4,860
CONSTRUCTION ALLOWANCE BUDGET TOTAL ‐ TCA $21,533
BILLED TIME AND MATERIALS AGAINST ALLOWANCE
CONSULTANTS
STRUCTURAL ENGINEERING $5,900
(CONSTRUCTION ADMIN. BILLED AT HOURLY RATES) TCA Mark‐Up 10%$590
MECHANCIAL ENGINEER $9,000
TCA Mark‐Up 10%$900
ELECTRICAL ENGINEER $3,800
TCA Mark‐Up 10%$380
CIVIL ENGINEER (INCLUDES SEPTIC) $8,800
(CONSTRUCTION ADMIN. BILLED AGAINST $2,500 NTE TCA Mark‐Up 10%$880
FOR ALL THREE PROJECTS)
COST ESTIMATOR $4,000
TCA Mark‐Up 10%$400
PROJECT TOTAL ‐ CONSULTANTS $34,650
Page 2 of 3 Page 36 of 91
PASCO Rehab Shelter ‐ Fee Worksheet (Rev. 2)November 01, 2019
CONSULTANTS ‐ ADDITIONAL SCOPE OF WORK FEE
MECHANCIAL ENGINEER $800
TCA Mark‐Up 10%$80
ADDED MECHANICAL SCOPE OF WORK
1. MECHANICAL ENGINEER WILL PERFORM MECHANCIAL AND PLUMBING COST
ESTIMATES AT A SAVINGS IN LIEU OF COST ESTIMATOR. COST ESTIMATOR BUDGET
HAS BEEN REDUCED FOR ALL THREE PROJECTS.
$880
REIMBURSABLES ‐ ALLOWANCE $3,000
TRAVEL ‐ ALLOWANCE $6,000
COMBINED PROJECT TOTAL $114,663
ADDITIONAL FEE ‐ CONSULTANTS
Page 3 of 3 Page 37 of 91
PASCO Fire Station 81 ‐ Fee Worksheet (Rev. 3)November 01, 2019
MTGS HRS TCA FEE
TASK 1 ‐ As Builds FIXED
Review Record Drawings 4
Develop New CAD Backgrounds (floor, RCP & site) 40
Confirm Existing Condition on Site 4
Update Drawings Per Site Visit 4
SUB TOTAL 052
AS‐BUILD TOTAL $7,020
MTGS HRS TCA FEE
TASK 2 ‐ Schematic Design FIXED
Initial Site Visit (already occurred) 1 2
1‐ Design Meetings (Part of all projects combined on same visit) 1 3
Develop Project Schedule 2
Develop Schematic Design Drawings 45
Develop Project Cost Estimate 6
General Consultant Coordination 3
SUB TOTAL 261
SCHEMATIC DESIGN TOTAL $8,235
MTGS HRS TCA FEE
TASK 3 ‐ Design Development FIXED
1‐Design Meeting (Part of all projects combined) 1 3
Update Project Schedule 2
Develop Design Development Drawings 60
Develop Project Cost Estimate + Total Budget 10
Develop Outline Specifications 15
General Consultant Coordination 8
SUB TOTAL 198
DESIGN DEVELOPMENT TOTAL $13,230
MTGS HRS TCA FEE
TASK 4 ‐ Construction Documents
1‐Meeting (Part of all projects combined) 1 4
Update Project Schedule 2
Develop Permit Drawings 70
Finalize Project Specifications 25
Respond to City Comments 16
Develop Bid Documents 30
General Consulting Coordination 6
SUB TOTAL 1 153
CONSTRUCTION DOCUMENTS TOTAL $20,655
Station 81
Page 1 of 3 Page 38 of 91
PASCO Fire Station 81 ‐ Fee Worksheet (Rev. 3)November 01, 2019
MTGS HRS TCA FEE
TCA ‐ ADDITIONAL SCOPE OF WORK FEE FIXED
TCA ‐ ARCHITECTURAL ‐ ALL PHASES 44
PER THE OCTOBER 3RD SITE MEETING THE FOLLOWING SCOPE OF WORK WAS ADDED
1. NEW BUILDING ALERTING SYSTEM (NOT INCLUDED IN ORIGINAL BUDGET)
2. SITE FENCING ‐ PERIMETER AND BBQ PLAZA
3. NEW FLOOR FINISHES TO REPLACE EXISTING CARPET AND VINYL SOUTH OF THE APP BAY
SUB TOTAL 44
$5,940
DESIGN DOCUMENTS TOTAL ‐ TCA $55,080
MTGS HRS TCA FEE
TASK 5 ‐ Bidding and Negotiation HOURLY T&M
1‐Bid Coordination Meeting ‐ Teleconference 1 1.5
Prepare Documents for Bidding 5
Assist Owner with Bid Advertisement 2
Issue Addenda as Needed 6
Assist Owner in Evaluation of Bids 2
Assist Owner with Owner/Contractor Agreement 4
SUB TOTAL 1 20.5 $2,768
TASK 6 ‐ Construction Administration & Closeout HOURLY T&M
Participate in Pre‐Construction Meeting 1 8
Attend on Progress Meetings 432
Respond to Contractors Questions During Const. (RFI's) 14
Review Submittals, and Shop Drawings 20
Process Supplementary Instructions, Proposal Requests, 10
Change Orders, Change Directives 8
Coordinate Consultants to Address Questions During Const. 4
Review and Process Monthly Certificates for Payment 8
SUB TOTAL 5 104 $14,040
TASK 7 ‐ Project Closeout HOURLY T&M
Provide Punch Lists 1 12
Issue a Certificates of Substantial Completion 2
Provide Final Inspections 112
Coordinate Final Punch Lists 4
Assist Owner in Closing Out the Contract 4
SUB TOTAL 234 $4,590
CONSTRUCTION ALLOWANCE BUDGET TOTAL ‐ TCA $21,398
BILLED TIME AND MATERIALS AGAINST ALLOWANCE
ADDITIONAL FEES ‐ TCA
Page 2 of 3 Page 39 of 91
PASCO Fire Station 81 ‐ Fee Worksheet (Rev. 3)November 01, 2019
CONSULTANTS
STRUCTURAL ENGINEERING $5,400
(CONSTRUCTION ADMIN. BILLED AT HOURLY RATES) TCA Mark‐Up 10%$540
MECHANCIAL ENGINEER $11,500
TCA Mark‐Up 10%$1,150
ELECTRICAL ENGINEER $7,400
TCA Mark‐Up 10%$740
CIVIL ENGINEER $5,000
(CONSTRUCTION ADMIN. BILLED AGAINST $2,500 NTE TCA Mark‐Up 10%$500
FOR ALL THREE PROJECTS)
COST ESTIMATOR $4,000
TCA Mark‐Up 10%$400
PROJECT TOTAL ‐ CONSULTANTS $36,630
CONSULTANTS ‐ ADDITIONAL SCOPE OF WORK FEE
ELECTRICAL ENGINEER $5,000
(NEW ALERTING SYSTEM) TCA Mark‐Up 10%$500
MECHANCIAL ENGINEER $1,100
TCA Mark‐Up 10%$110
ADDED MECHANICAL SCOPE OF WORK
1. MECHANICAL ENGINEER WILL PERFORM MECHANCIAL AND PLUMBING COST
ESTIMATES AT A SAVINGS IN LIEU OF COST ESTIMATOR. COST ESTIMATOR BUDGET
HAS BEEN REDUCED FOR ALL THREE PROJECTS.
$6,710
REIMBURSABLES ‐ ALLOWANCE $3,000
TRAVEL ‐ ALLOWANCE $6,000
COMBINED PROJECT TOTAL $128,818
ADDITIONAL FEE ‐ CONSULTANTS
Page 3 of 3 Page 40 of 91
PASCO Fire Station 82 ‐ Fee Worksheet (Rev. 2)November 01, 2019
MTGS HRS TCA FEE
TASK 1 ‐ As Builds
Review Record Drawings 2
Develop New CAD Backgrounds (floor & RCP) 40
Confirm Existing Condition on Site 3
Update Drawings Per Site Visit 3
SUB TOTAL 048
AS‐BUILD TOTAL $6,480
MTGS HRS TCA FEE
TASK 2 ‐ Schematic Design FIXED
Initial Site Visit (already occurred) 1 2
1‐ Design Meeting (Part of all projects combined on same visit) 1 3
Develop Project Schedule 2
Develop Project Cost Estimate 4
Consultant Coordination 8
SUB TOTAL 219
SCHEMATIC DESIGN TOTAL $2,565
MTGS HRS TCA FEE
TASK 3 ‐ Design Development FIXED
1‐Meetings (Teleconference) 1 2
Update Project Schedule 2
Drawing background coordination 4
Develop Design Develop Package 12
Coordinate Cost Estimate 4
Coordinate Specifications 4
General Consultant Coordination 8
SUB TOTAL 136
DESIGN DEVELOPMENT TOTAL $4,860
MTGS HRS TCA FEE
TASK 4 ‐ Design Construction Documents FIXED
1‐Meeting (teleconference) 1 2
Update Project Schedule 2
Develop Permit Drawings 20
Develop and Coordinate Bid Documents 20
General Consulting Coordination 8
SUB TOTAL 152
CONSTRUCTION DOCUMENTS TOTAL $7,020
DESIGN DOCUMENTS TOTAL ‐ TCA $20,925
TCA ‐ ADDITIONAL SCOPE OF WORK FEE FIXED
TCA ‐ ARCHITECTURAL ‐ ALL PHASES 48
PER THE OCTOBER 3RD SITE MEETING THE FOLLOWING SCOPE OF WORK WAS ADDED
1. NEW FLOOR FINISHES TO REPLACE EXISTING CARPET AND EPOXY FLOORS
SUB TOTAL 48
$6,480
STATION 82
ADDITIONAL FEES ‐ TCA
Page 1 of 2 Page 41 of 91
PASCO Fire Station 82 ‐ Fee Worksheet (Rev. 2)November 01, 2019
MTGS HRS TCA FEE
TASK 5 ‐ Bidding and Negotiation HOURLY T&M
1‐Bid Coordination Meeting ‐ Teleconference 1 1.5
Assist Owner with Bid Advertisement 2
Issue Addenda as Needed 6
Assist Owner in Evaluation of Bids 2
Assist Owner with Owner/Contractor Agreement 4
SUB TOTAL 1 15.5 $2,093
TASK 6 ‐ Construction Administration & Closeout HOURLY T&M
Participate in Pre‐Construction Meeting 1 8
Respond to Contractors Questions During Const. (RFI's) 6
Coordinate Review of Submittals, and Shop Drawings 2
Process Supplementary Instructions, Proposal Requests, 8
Change Orders, Change Directives 8
Coordinate Consultants to Address Questions During Const. 12
Review and Process Monthly Certificates for Payment 6
SUB TOTAL 150$6,750
TASK 7 ‐ Project Closeout HOURLY T&M
Coordinate Punch Lists 4
Issue a Certificates of Substantial Completion 4
Coordinate Final Inspections 4
Coordinate Final Punch Lists 7
Assist Owner in Closing Out the Contract 8
SUB TOTAL 027$3,645
CONSTRUCTION ALLOWANCE BUDGET TOTAL ‐ TCA $12,488
BILLED TIME AND MATERIALS AGAINST ALLOWANCE
CONSULTANTS
ELECTRICAL ENGINEER $7,100
TCA Mark‐Up 10%$710
COST ESTIMATOR $3,000
TCA Mark‐Up 10%$300
PROJECT TOTAL ‐ CONSULTANTS $11,110
REIMBURSABLES ‐ ALLOWANCE $1,000
TRAVEL ‐ ALLOWANCE $3,440
COMBINED PROJECT TOTAL $55,443
Page 2 of 2 Page 42 of 91
AMENDMENT NUMBER "1" to
PROFESSIONAL SERVICES AGREEMENT
Station 81 (Oregon Avenue), Station 82 (Airport) and Training Center Restroom Schematic
Design through Contract Closeout Project
PROJECTS: CPSFR232000, CPSFR9A2081 and CPSFR9A2082
WHEREAS, the City and TCA Architecture Planning, Inc. (TCA) entered into a
Professional Services Agreement on 9/4/2019 to provide architecture and engineering services
with respect to the Station 81, Station 82 and Training Center Restroom projects.
NOW, THEREFORE, this agreement is amended to allow TCA to provide additional
engineering services for sewer line extension at the Training Center as described on Exhibit A.
1. Sco pe of Work:
See Exhibit A
2. Fee:
The compensation for the work is based on a Time and Materials Basis not to exceed
the amount of$2,218 for a total authorization amount of $301,142.
3. Time of performance:
The services shall be complete for the project on or before 9/4/2021.
DATED THIS O I DAY OF / ~ 2020. ___ _,
CITY OF PASCO:
k..--
City of Pasco
beeH, City Mssager
o "<le\'\ \.\J . c,.~
At:-t-.:4\ t> a~ -Oepi1--/ C,t\i\.
Amendment No. l to Professional Services Agreement
TCA Architecture Planning
Training Center Restroom
CONSULTANT"
TCA Architecture Planning, Inc.
Brian Harris, Principal
Pagel
Page 43 of 91
PASCO Rehab Shelter ‐ Fee Worksheet (Rev. 3)January 03, 2020
MTGS HRS TCA FEE
TASK 1 ‐ As Builds FIXED
Coordinate Existing Conditions 6
Develop New CAD Backgrounds (site plan & floor plan)35
Confirm Existing Condition on Site 3
Update Drawings Per Site Visit 4
SUB TOTAL 048
AS‐BUILD TOTAL $6,480
MTGS HRS TCA FEE
TASK 2 ‐ Schematic Design FIXED
Initial Site Visit (already occurred)1 2
1‐ Design Meetings (Part of all projects combined on same visit)1 3
Develop Project Schedule 2
Develop Schematic Design Drawings 40
Coordinate Septic System 6
Coordinate Site Reports 6
Develop Project Cost Estimate 6
General Consultant Coordination 2
SUB TOTAL 267
SCHEMATIC DESIGN TOTAL $9,045
MTGS HRS TCA FEE
TASK 3 ‐ Design Development FIXED
1‐Meetings (Part of all projects combined)1 4
Update Project Schedule 2
Develop Design Development Drawings 60
Develop Project Cost Estimate + Total Budget 10
Develop Outline Specifications 10
General Consultant Coordination 4
SUB TOTAL 190
DESIGN DEVELOPMENT TOTAL $12,150
MTGS HRS TCA FEE
TASK 4 ‐ Construction Documents FIXED
1‐Meeting (Part of all projects combined)1 4
Update Project Schedule 2
Develop Permit Drawings 70
Finalize Project Specifications 30
Respond to City Comments 8
Develop Bid Documents 35
General Consulting Coordination 6
SUB TOTAL 1 155
CONSTRUCTION DOCUMENTS TOTAL $20,925
DESIGN DOCUMENTS TOTAL ‐ TCA $48,600
REHAB SHELTER
Page 1 of 3
Exhibit A
Page 44 of 91
PASCO Rehab Shelter ‐ Fee Worksheet (Rev. 3)January 03, 2020
MTGS HRS TCA FEE
TASK 5 ‐ Bidding and Negotiation HOURLY T&M
1‐Bid Coordination Meeting ‐ Teleconference 1 1.5
Prepare Documents for Bidding 4
Assist Owner with Bid Advertisement 2
Issue Addenda as Needed 6
Assist Owner in Evaluation of Bids 2
Assist Owner with Owner/Contractor Agreement 4
SUB TOTAL 1 19.5 $2,633
TASK 6 ‐ Construction Administration & Closeout HOURLY T&M
Participate in Pre‐Construction Meeting 1 8
Attend on Progress Meetings 432
Respond to Contractors Questions During Const. (RFI's) 16
Review Submittals, and Shop Drawings 20
Process Supplementary Instructions, Proposal Requests, 8
Change Orders, Change Directives 8
Coordinate Consultants to Address Questions During Const. 4
Review and Process Monthly Certificates for Payment 8
SUB TOTAL 5 104 $14,040
TASK 7 ‐ Project Closeout HOURLY T&M
Provide Punch Lists 1 12
Issue a Certificates of Substantial Completion 4
Provide Final Inspections 112
Coordinate Final Punch Lists 4
Assist Owner in Closing Out the Contract 4
SUB TOTAL 236 $4,860
CONSTRUCTION ALLOWANCE BUDGET TOTAL ‐ TCA $21,533
BILLED TIME AND MATERIALS AGAINST ALLOWANCE
CONSULTANTS
STRUCTURAL ENGINEERING $5,900
(CONSTRUCTION ADMIN. BILLED AT HOURLY RATES) TCA Mark‐Up 10%$590
MECHANCIAL ENGINEER $9,000
TCA Mark‐Up 10%$900
ELECTRICAL ENGINEER $3,800
TCA Mark‐Up 10%$380
CIVIL ENGINEER (INCLUDES SEPTIC) $8,800
(CONSTRUCTION ADMIN. BILLED AGAINST $2,500 NTE TCA Mark‐Up 10%$880
FOR ALL THREE PROJECTS)
COST ESTIMATOR $4,000
TCA Mark‐Up 10%$400
PROJECT TOTAL ‐ CONSULTANTS $34,650
Page 2 of 3 Page 45 of 91
PASCO Rehab Shelter ‐ Fee Worksheet (Rev. 3)January 03, 2020
CONSULTANTS ‐ ADDITIONAL SCOPE OF WORK FEE
MECHANCIAL ENGINEER $800
TCA Mark‐Up 10%$80
ADDED MECHANICAL SCOPE OF WORK
1. MECHANICAL ENGINEER WILL PERFORM MECHANCIAL AND PLUMBING COST
ESTIMATES AT A SAVINGS IN LIEU OF COST ESTIMATOR. COST ESTIMATOR BUDGET
HAS BEEN REDUCED FOR ALL THREE PROJECTS.
$880
REIMBURSABLES ‐ ALLOWANCE $3,000
TRAVEL ‐ ALLOWANCE $6,000
COMBINED PROJECT TOTAL $114,663
ADMENDMENT ‐ ADD 1
Scope of Work Description:
New gravity sewer main from Ainsworth Ave. and required
record drawings in lieu of a septic system.
CIVIL ENGINEER
Elimination of Septic System Scope of Work
Original Sum ‐$3,200
TCA Mark‐Up ‐$320
Work Performed ‐ Septic $528
Septic System Work ‐ Unused ‐$2,992
New Addition of Sewer Line Extension
Required Record Drawings $500
Sewer Line Extension Work $3,500
TCA Mark‐Up 10% $400.00
Total Sewer Line Extension $4,400
Civil Total ‐ Add 1 $1,408
TCA
Additional drawing, sewer line scoping, HRS TCA FEE
coordination and management. 6 $810
TOTAL ADD FEE ‐ ADD 1 $2,218
COMBINED PROJECT TOTAL ‐ ADD 1 $116,881
ADDITIONAL FEE ‐ CONSULTANTS
Page 3 of 3 Page 46 of 91
Amendment No. 2 to Professional Services Agreement Page 1
TCA Architecture Planning
Training Center Restroom
AMENDMENT NUMBER “2” to
PROFESSIONAL SERVICES AGREEMENT
Station 81 (Oregon Avenue), Station 82 (Airport) and Training Center Restroom Schematic
Design through Contract Closeout Project
PROJECTS: CP5FR232000, CP5FR9A2081 and CP5FR9A2082
WHEREAS, the City and TCA Architecture Planning, Inc. (TCA) entered into a
Professional Services Agreement on 9/4/2019 to provide architecture and engineering services
with respect to the Station 81, Station 82 and Training Center Restroom projects.
NOW, THEREFORE, this agreement is amended to allow TCA to provide additional
engineering services for sewer line extension at the Training Center as described on Exhibit A.
1. Scope of Work:
See Exhibit A
2. Fee:
The compensation for the work is based on a Time and Materials Basis not to exceed
the amount of $3,560 for a total authorization amount of $304,702.
3. Time of performance:
The services shall be complete for the project on or before 9/4/2021.
DATED THIS _______ DAY OF ________, 2020.
CITY OF PASCO: CONSULTANT”
City of Pasco TCA Architecture Planning, Inc.
Dave Zabell, City Manager Brian Harris, Principal
Page 47 of 91
PASCO Rehab Shelter - Fee Worksheet (Rev. 4)February 25, 2020
MTGS HRS TCA FEE
TASK 1 - As Builds FIXED
Coordinate Existing Conditions 6
Develop New CAD Backgrounds (site plan & floor plan)35
Confirm Existing Condition on Site 3
Update Drawings Per Site Visit 4
SUB TOTAL 0 48
AS-BUILD TOTAL $6,480
MTGS HRS TCA FEE
TASK 2 - Schematic Design FIXED
Initial Site Visit (already occurred)1 2
1- Design Meetings (Part of all projects combined on same visit)1 3
Develop Project Schedule 2
Develop Schematic Design Drawings 40
Coordinate Septic System 6
Coordinate Site Reports 6
Develop Project Cost Estimate 6
General Consultant Coordination 2
SUB TOTAL 2 67
SCHEMATIC DESIGN TOTAL $9,045
MTGS HRS TCA FEE
TASK 3 - Design Development FIXED
1-Meetings (Part of all projects combined)1 4
Update Project Schedule 2
Develop Design Development Drawings 60
Develop Project Cost Estimate + Total Budget 10
Develop Outline Specifications 10
General Consultant Coordination 4
SUB TOTAL 1 90
DESIGN DEVELOPMENT TOTAL $12,150
MTGS HRS TCA FEE
TASK 4 - Construction Documents FIXED
1-Meeting (Part of all projects combined)1 4
Update Project Schedule 2
Develop Permit Drawings 70
Finalize Project Specifications 30
Respond to City Comments 8
Develop Bid Documents 35
General Consulting Coordination 6
SUB TOTAL 1 155
CONSTRUCTION DOCUMENTS TOTAL $20,925
DESIGN DOCUMENTS TOTAL - TCA $48,600
REHAB SHELTER
Page 1 of 3
Exhibit A
Page 48 of 91
PASCO Rehab Shelter - Fee Worksheet (Rev. 4)February 25, 2020
MTGS HRS TCA FEE
TASK 5 - Bidding and Negotiation HOURLY T&M
1-Bid Coordination Meeting - Teleconference 1 1.5
Prepare Documents for Bidding 4
Assist Owner with Bid Advertisement 2
Issue Addenda as Needed 6
Assist Owner in Evaluation of Bids 2
Assist Owner with Owner/Contractor Agreement 4
SUB TOTAL 1 19.5 $2,633
TASK 6 - Construction Administration & Closeout HOURLY T&M
Participate in Pre-Construction Meeting 1 8
Attend on Progress Meetings 4 32
Respond to Contractors Questions During Const. (RFI's)16
Review Submittals, and Shop Drawings 20
Process Supplementary Instructions, Proposal Requests,8
Change Orders, Change Directives 8
Coordinate Consultants to Address Questions During Const.4
Review and Process Monthly Certificates for Payment 8
SUB TOTAL 5 104 $14,040
TASK 7 - Project Closeout HOURLY T&M
Provide Punch Lists 1 12
Issue a Certificates of Substantial Completion 4
Provide Final Inspections 1 12
Coordinate Final Punch Lists 4
Assist Owner in Closing Out the Contract 4
SUB TOTAL 2 36 $4,860
CONSTRUCTION ALLOWANCE BUDGET TOTAL - TCA $21,533
BILLED TIME AND MATERIALS AGAINST ALLOWANCE
CONSULTANTS
STRUCTURAL ENGINEERING $5,900
(CONSTRUCTION ADMIN. BILLED AT HOURLY RATES)TCA Mark-Up 10%$590
MECHANCIAL ENGINEER $9,000
TCA Mark-Up 10%$900
ELECTRICAL ENGINEER $3,800
TCA Mark-Up 10%$380
CIVIL ENGINEER (INCLUDES SEPTIC) $8,800
(CONSTRUCTION ADMIN. BILLED AGAINST $2,500 NTE TCA Mark-Up 10%$880
FOR ALL THREE PROJECTS)
COST ESTIMATOR $4,000
TCA Mark-Up 10%$400
PROJECT TOTAL - CONSULTANTS $34,650
Page 2 of 3 Page 49 of 91
PASCO Rehab Shelter - Fee Worksheet (Rev. 4)February 25, 2020
CONSULTANTS - ADDITIONAL SCOPE OF WORK FEE
MECHANCIAL ENGINEER $800
TCA Mark-Up 10%$80
ADDED MECHANICAL SCOPE OF WORK
1. MECHANICAL ENGINEER WILL PERFORM MECHANCIAL AND PLUMBING COST
ESTIMATES AT A SAVINGS IN LIEU OF COST ESTIMATOR. COST ESTIMATOR BUDGET
HAS BEEN REDUCED FOR ALL THREE PROJECTS.
$880
REIMBURSABLES - ALLOWANCE $3,000
TRAVEL - ALLOWANCE $6,000
COMBINED PROJECT TOTAL $114,663
ADMENDMENT - ADD 1
Sewer extension to Ainsworth TOTAL ADD FEE - ADD 1 $2,218
ADMENDMENT - ADD 2
Scope of Work Description:
New gravity sewer main from north property line.
CIVIL ENGINEER Additional Service $2,500
TCA Mark-Up 10%$250
Total Sewer Line Extension $2,750
Civil Total - Add 2 $2,750
TCA
Additional drawing, meeting, HRS TCA FEE
coordination and management. 6 $810
TOTAL ADD FEE - ADD 2 $3,560
COMBINED PROJECT TOTAL - ADD 1&2 $120,441
ADDITIONAL FEE - CONSULTANTS
Page 3 of 3 Page 50 of 91
AGENDA REPORT
FOR: City Council March 11, 2020
TO: Dave Zabell, City Manager
Rick White, Community & Economic
Development Director
Regular Meeting: 3/16/20
FROM: Jeff Adams, Associate Planner
Community & Economic Development
SUBJECT: Census Day Proclamation
I. REFERENCE(S):
Proclamation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Council to present Proclamation to Senior Census Education Coordinator Sarah
MacPherson
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
The City of Pasco has been engaged promoting the 2020 Census for nearly a year now.
Census promotion activities have included the following:
1. Taking active part in the Tri-Cities Complete Count Committee
2. Participating in the CENSUS 2020 New Construction Program
3. Creating a CENSUS 2020 webpage on City Website (http://www.pasco-
wa.gov/1041/2020-CENSUS)
a. CENSUS Logo
b. FAQs
c. Links:
i. CENSUS Website
ii. Flyers and handouts (PDF)
4. Inserting a CENSUS 2020 logo in E-mail signature blocks linked to CENSUS
2020 homepage
5. Posting CENSUS 2020 “News Flash” items on the City of Pasco Website:
(http://www.pasco-wa.gov/CivicAlerts.aspx?AID=1165)
Page 51 of 91
6. Posting Periodic CENSUS 2020 Social Media items
7. Creating and distributing City of Pasco/CENSUS 2020 co-located logo items,
available at City Hall:
a. Bag clips (500 count)
b. Pens (250 count)
c. CENSUS 2020 posters and handouts strategically placed around City
Hall
8. Distributing CENSUS 2020 items from the City of Pasco booth at the Fiery
Foods Festival:
a. Bag Clips with City of Pasco/CENSUS 2020 co-located logos.
b. “Census 101” handouts (both English & Spanish)
c. “Confidentiality Factsheet” handouts (both English & Spanish)
9. Working with Faith Leaders
a. “Census 101” handouts (both English & Spanish) & “Confidentiality
Factsheet” handouts (both English & Spanish); e-mailed where not
possible.
b. Personal contacts, when available
10. Inserting CENSUS 2020 “Census 101” handouts (both English & Spanish) into
the City’s Utility Billing mail-outs (December 2019 & March 2020).
CENSUS 2020 Timeline
• March 12–20, 2020 - Mailing No. 1 sent to homes
• March 16–24, 2020 - Mailing No. 2 sent to those who do not respond
• March 26–April 3 2020 - Mailing No. 3 (reminder postcard) sent to those who
do not respond
• March 2020 - Counting begins in locations such as recreational vehicle parks,
campgrounds, marinas, hotels, and for those living in group quarters such as
dormitories, nursing homes and homeless shelters
• April 1, 2020 - Census Day
• Early April–late July 2020 - Non-response follow-up
• April 8–16, 2020 - Mailing #4, letter and paper questionnaire sent to those who
have not yet responded
• April 20–27, 2020 - Mailing #5, “It’s not too late!” postcard
• Early May 2020 - U.S. Census Bureau will send its representatives, called
enumerators, to households that have not yet responded
• End of July 2020 - Census count ends
• December 31, 2020 - Census Bureau transmits state population totals and
congressional apportionment to the President of the United States
V. DISCUSSION:
Page 52 of 91
Proclamation
“Census Proclamation Day”
March 16, 2020
WHEREAS, this document upholds the values of the City of Pasco to fully commit to an
accurate and complete count of people within our City as mandated by the constitution; and
WHEREAS, an accurate and complete count is quintessential in determining the needs
of our community which shape business, our education system, roads, public
transportation, healthcare; and
WHEREAS, the 2020 Census will enable our community to come together and meet the
challenges regarding any potential undercount: and
NOW, THEREFORE, BE IT RESOLVED, that the Pasco City Council designates
March 16, 2020 as
“Census Proclamation Day”
AND BE IT FURTHER RESOLVED, that this body enthusiastically endorses Census
Proclamation Day, and encourages our community to engage in outreach regarding the
2020 Census.
Blanche Barajas, Councilmember, District 1 Ruben Alvarado, Councilmember, District 2
Pete Serrano, Councilmember, District 4 David Milne, Councilmember, District 5
Craig Maloney, Councilmember, District 6 Zahra Roach, Councilmember At Large
Saul Martinez, Mayor, District 3
Page 53 of 91
AGENDA REPORT
FOR: City Council March 13, 2020
TO: Dave Zabell, City Manager Regular Meeting: 3/16/20
FROM: Dave Zabell, City Manager
Executive
SUBJECT: COVID 19 Response/Update
I. REFERENCE(S):
None
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Unknown
IV. HISTORY AND FACTS BRIEF:
The COVID-19 crisis in Washington State is rapidly changing. Minutes prior to this
writing Governor Inslee extended his proclamation closing schools and prohibiting events
of more than 250 people in King, Snohomish and Pierce counties, statewide in response
to the threat COVID-19 represents to all of Washington State. The City and region were
fortunate to have had some warning as the situation continued to worsen in the Puget
Sound region and began to spread across the State, this forewarning provided vit al time
in which to begin preparing for what has now occurred. Also fortunate for the Tri -Cities
Region are the existence of well-established systems and agency relationships and
cooperation already in place and well-exercised, including considerable work already
having been completed in the development of the City's draft Continuity of Operations
Plan (COOP) over the previous year.
Senior staff and City Legal have been diligently working the issue from an operational
sense, standing up our internal structure to focus on the COVID-19 crisis, evaluating and
prioritizing necessary changes, implementing action plans, addressing supplies and
logistics, resource planning, preparing documentation and future action items for Council
consideration.
Page 54 of 91
Given the rapidly changing nature of the situation, the breadth and volume of materials,
and the need for the highest quality in this situation, the documents referenced in the
agenda below will be reviewed and finalized over the weekend and will be presented at
the Council meeting. With the exception of the Remote Meeting Participation Policy
item later on this evenings agenda, no immediate action by Council is anticipated.
Introduction Dave Zabell, City Manager
Franklin County Department of Emergency
Management Sean Davis, Executive Director
Continuity of Operations Plan (COOP)
Overview Bob Gear, Deputy CM/Fire Chief
Overview of Emergency Powers Eric Ferguson, City Attorney
Legislative Preparedness/Actions Eric Ferguson, City Attorney
Review Governor’s Proclamation/Impacts Eric Ferguson, City Attorney
Contemplated Potential or Imminent Council
Action Dave Zabell, City Manager
A robust discussion is anticipated throughout these presentations. We look forward to
Council feedback and direction.
V. DISCUSSION:
Page 55 of 91
AGENDA REPORT
FOR: City Council March 11, 2020
TO: Dave Zabell, City Manager
Rick White, Community & Economic
Development Director
Regular Meeting: 3/16/20
FROM: Darcy Bourcier, Planner I
Community & Economic Development
SUBJECT: Street Vacation: Vacating Portions of Streets and Alleys in Washington
Addition (MF# VAC2019-007)
I. REFERENCE(S):
Overview Map
Exhibit A
Vacation Petition
Draft Plat
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
CONDUCT PUBLIC HEARING
MOTION: I move to continue the public hearing set in accordance with Resolution
No. 3941, to June 1, 2020, at 7:00 PM, concerning the vacation of roads and alleys
within the plat of Washington Addition.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
Empire Bros Construction, the applicant, has submitted a vacation proposal to vacate
portions of rights-of-way within Washington Addition in order to facilitate platting of a
residential subdivision. The platting will re-dedicate any necessary right-of-way to
serve the development. A copy of the proposed development has been included for
reference; however, this design is not final and is subject to a full review by the City's
Hearing Examiner.
Council set March 16, 2020, as the date to consider the proposed vacation in a public
Page 56 of 91
hearing.
V. DISCUSSION:
Per PMC Chapter 12.40, the Council may require compensation for vacated rights -of-
way. The compensation involves obtaining a title report and appraisal of value.
However, the compensation and the requirements attached thereto may be waived if
one or more of the following conditions apply:
1. The vacation is initiated by the City Council by Resolution;
2. The vacation is at the request of the City;
3. The right-of-way to be vacated was previously determined by the City Council
not to be essential to public traffic circulation and available for vacation;
4. The grant of substitute right-of-way which has a value as a right-of-way at least
equal to that right-of-way to be vacated; or
5. The resulting benefit to the community of the project requiring the vacation
outweighs the appraised value of the right-of-way to be vacated
Although compensation for the proposed right of way vacation is not recommended,
staff has concluded that proceeding with the vacation at this time is problematic. There
are implications involved with fully vacating the existing rights of way.
The applicant has not yet formally applied for a preliminary plat review. If Helena
Street and submit to applicant/developer the and vacated is fails the construct
subdivision as intended, Helena Street will only have half of its necessary dedicated
right-of-way. Further, the City may want to retain one or more of the north-to-south-
lying rights-of-way to allow for a future connection to the property to the north. In
addition, the Plat of Tierra Vida to the east is finalizing its last phase of development
and is required to provide a street connection to "A" Street that may depend on a
portion of the Helena Street right of way.
Staff is recommending City Council open the public hearing and continue to a later
date in order to give the applicant time to coordinate with the owners of Tierra Vida
and submit a preliminary plat for review.
Staff will supply a recommended ordinance for Council consideration after a full
review has been completed for the applicant's plat.
Page 57 of 91
City of Pasco, IS Division
/
0 550 1,100275Feet
Street Vacation: Portions of Streets/Alleys in Washington Add.
Applicant: Empire Bros Construction, LLC
File #: VAC2019-007
Overview
Map
Anaconda AveE A Street
VACATION SITE
E Helena St
Manzanita LnHeritage BlvdPage 58 of 91
/
0 230 460115Feet
Street Vacation: Portions of Streets/Alleys in Washington Add.
Applicant: Empire Bros Construction, LLC
File #: VAC2019-007
Exhibit
A
Missoula StE Helena St Sprague StSpokane StPage 59 of 91
Community &Economic Development Department Fee:$300eCW”!
PO Box 293,525 N 3':Ave,Pasco,WA 99301
P:509.545.3441/F:509.545.3499
CITYOF PASCO
STREET]ALLEYVACATION PETITION
Master File#MAChAQ’OO’7 Date Submitted:lgll?ll?
We the undersigned,owners of two-thirds of the private|y—owned abutting property,hereby petition
the City Council of the City of Pasco to vacate the following described street/alley rights-of—way:
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Updated April 2019
Page 60 of 91
Owner 3
Name:
Address:
Phone:
Email:
Signature:
/ESurvey E Title Report
(if not waived)
?Fee of $300
Page 61 of 91
RIGHT OF WAY VACATION
THAT PORTION OF WASHINGTON ADDITIONTO PASCO,ACCORDINGTO THE PLAT THEREOFRECORDED
IN VOLUME E OF PLATS,PAGE 54,RECORDSOF FRANKLINCOUNTY,WASHINGTON,DESCRIBEDAS
FOLLOWS:
ALLROADS AND ALLEYSLYING NORTH OF THE CENTERLINEOF HELENASTREETAND EASTOF THE
CENTERLINEOF MISSOULASTREET‘
Page 62 of 91
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Page 63 of 91
Page 64 of 91
AGENDA REPORT
FOR: City Council March 4, 2020
TO: Dave Zabell, City Manager Regular Meeting: 3/16/20
FROM: Richa Sigdel, Director
Finance
SUBJECT: Donation Policy for Acceptance of Community Donations
I. REFERENCE(S):
Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. ____, authorizing acceptance of donations
made to the City of Pasco for any public purpose, and further, authorize publication by
summary only.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The City of Pasco is the occasional recipient of donations of land, cash, and various
other items. Donations are offered for a variety of reasons: to promote individuals,
organizations, or groups; to memorialize an individual, a family, or a group; and for
altruistic purposes (e.g. enhancing or maintaining a City program).
RCW 35.21.100 requires donations of cash, personal or real property to municipalities
be accepted by ordinance. Cities may accept each donation via separate ordinance or
may adopt a general ordinance to establish a procedure for accepting and accounting
for donations.
V. DISCUSSION:
During the workshop meeting on March 9, 2020, staff proposed the adoption of an
ordinance that includes a general process for accepting donations to the City.
Page 65 of 91
Ordinance: Donations- 1
ORDINANCE NO
AN ORDINANCE AUTHORIZING ACCEPTANCE OF DONATIONS
MADE TO THE CITY OF PASCO FOR ANY PUBLIC PURPOSE.
WHEREAS, The Revised Code of Washington 35.21.100 provides for every city to
accept any money or property donated, devised, or bequeathed to it and carry out the terms of the
donation, devise, or bequest, if within the powers granted by law. If no terms or conditions are
attached to the donation, devise, or bequest, the City may expend or use it for any municipal
purpose; and
WHEREAS, the City can establish by ordinance a procedure for accepting donations to
the City; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Definition. As used in this ordinance, the term "donation" refers to any
money or property, real or personal, donated, devised or bequeathed, with or without restriction,
to the City of Pasco.
Section 2. Manager Authorized to Accept. The City Manager, or his/her designee,
is hereby authorized to accept donations and to carry out any conditions thereof, if same is within
the powers granted by law to the City. The City Manager may decline to accept a donation if
such donation is not consistent with the policies, plans, goals or ordinances of the City of Pasco
or if acceptance of same is contrary to law. The City Manager shall report to the Council all
donations accepted by the City on a monthly basis.
Section 3. Ownership. Any donations to the City become the property of the City.
Section 4. Disposition of Property. The City Manager shall hold, use or dispose of
any property donated in accordance with any terms and conditions of said donation. If the
donation is without conditions, the City Manager shall hold, use or dispose of the property in the
manner deemed most appropriate under the laws, policies, goals and plans of the City of Pasco.
Monetary donations shall be deposited in the appropriate fund to carry out the conditions thereof;
and if said donations are given without conditions, said funds shall be deposited in the General
Fund to be appropriated pursuant to the budget process.
Section 5. Policies and Procedures. The City Manager shall promulgate appropriate
procedures and policies to facilitate the making of donations to the City of Pasco.
Section 6. This Ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
Page 66 of 91
Ordinance: Donations- 2
PASSED by the City Council of the City of Pasco, Washington this ____ day of _______
2020.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Published: _____________________
Page 67 of 91
AGENDA REPORT
FOR: City Council March 11, 2020
TO: Dave Zabell, City Manager Regular Meeting: 3/16/20
FROM: Eric Ferguson, Attorney
Executive
SUBJECT: *Remote Meeting Participation Policy
I. REFERENCE(S):
Proposed Resolution and New Administrative Order
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: To approve Resolution No. ______, creating a policy for Council and its
Boards & Commissions to meet remotely under certain conditions.
III. FISCAL IMPACT:
There may be a need for additional equipment and/or software and/or services to
accommodate remote meeting accessibility for all participants.
IV. HISTORY AND FACTS BRIEF:
In response to the outbreak of the COVID-19 (novel Coronavirus), staff and Council is
examining ways to continue to conduct City business efficiently and orderly, while
maintain the health and safety of Council, Board and Commission members, meeting
participants and staff supporting those meetings. Therefore, a proposed policy for the
participation in City meetings remotely was drafted for Council consideration and
approval. The proposed policy is an exhibit within the attached Resolution.
V. DISCUSSION:
Council and staff may discuss the perimeters related to remote participation versus
cancellation of meetings.
Page 68 of 91
Resolution: Remote Meeting Participation - 1
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF PASCO CREATING A
POLICY FOR CITY COUNCIL AND CITY BOARDS AND COMMISSIONS
TO ALLOW FOR REMOTE PARTICIPATION OF COUNCIL MEMBERS AND
BOARD AND COMMISSION MEMBERS AT PUBLIC MEETINGS DURING
A DECLARED EMERGENCY OR WHEN OTHER SPECIFIC
CIRCUMSTANCES OCCUR.
WHEREAS, on January 21, 2020, Washington’s State Department of Health (WDOH)
confirmed the first case of the novel coronavirus (COVID-19) in the United States in Snohomish
County, Washington, and local health departments and the WDOH have since that time worked to
identify, contact, and test people in Washington who have been potentially exposed to COVID-19
in coordination with the US Centers for Disease Control and Prevention (CDC); and
WHEREAS, COVID-19, a respiratory disease that can result in serious illness or death, is
caused by the SARS-CoV-2 virus, which is a new strain of coronavirus that had not been
previously identified in people and can easily spread from person to person; and
WHEREAS, the CDC identifies the potential public health threat posed by COV ID-19
both globally and in the United States as “high” and has advised that person-to-person spread of
COVID-19 will continue to occur globally, including within the United States; and
WHEREAS, on January 31, 2020, US Department of Health and Human Services
Secretary Azar declared a public health emergency for COVID-19, beginning on January 27, 2020;
and
WHEREAS, Washington State Governor Jay Inslee proclaimed a statewide State of
Emergency on February 29, 2020; and
WHEREAS, “remote attendance” is consistent with RCW 42.30 Open Public Meetings
Act, for Council Members, Board Members and Commission Members to appear at regular or
special meetings via videoconferencing or telephone.
WHEREAS, the City of Pasco recognizes a need for a policy to outline how it will
continue to conduct City business in an efficient and orderly manner and with regard to the health
and safety of elected and appointed officials, City staff and the general public. NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON:
That the newly created Administrative Order, attached as Exhibit A, will provide the
guidelines when the City will conduct remote participation of meetings, and
Page 69 of 91
Resolution: Remote Meeting Participation - 2
Be It Further Resolved, that the remote participation of City meetings policy will be
effective upon approval of this resolution.
PASSED by the City Council of the City of Pasco, Washington this day of ,
.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 70 of 91
CITY OF PASCO
ADMINISTRATIVE ORDER
Administrative Order No. ###
City Council / City Boards & Commissions
Subject: Remote Meetings Participation Initial Effective Date:
March ##, 2020
Revised
Approved
This Administrative Order was approved by Council on ____________ by Resolution No. ####.
I. PURPOSE:
The purpose of this policy is to provide a method for the City of Pasco’s Council and its
Boards & Commissions to continue to conduct City business and meet remotely for
regularly scheduled and special meetings when one or more members cannot appear in
person.
II. REFERENCES:
• RCW 42.30 Open Public Meetings Act
• Open Public Meetings Act General Guidance from the Office of the Attorney General
Regarding the Coronavirus Disease (COVID-19) Event, March 6, 2020
III. POLICY:
The Council recognizes the benefits of the fullest practicable attendance and participation
by its members. This policy provides guidance consistent with RCW 42.30 Open Public
Meetings Act, for Council Members, Board Members and Commission Members to appear
at regular or special meetings via videoconferencing or telephone (“remote attendance”) in
limited circumstances. Remote attendance is intended to be an infrequently used alternative
method of participation by Council Members and Staff.
Conditions that may warrant remote meeting participation may include, but are not limited
to:
• When a Proclamation of Emergency has been issued by the City, State or Federal
Government; or
• Other circumstances that make it impossible or inadvisable to physically appear at a
Council Meeting, such as illness, inclement weather, dangerous road conditions.
When any person is permitted to attend or participate remotely, a speakerphone shall be
available at the meeting location or other designated physical location where the public can
EXHIBIT A
Page 71 of 91
attend to listen to the discussion. The remote participant must be able to hear, be heard, and
participate effectively in the meeting to comply with the OPMA.
During any meeting that a Council Member is attending via remote communication, the
Council, Board or Commission presiding officer shall state for the record that a particular
Member is attending via remote communication and the reasons for such attendance.
For purposes of voting, remote attendance shall be considered equal to physical attendance.
All voting shall be by roll call vote.
Participants appearing via remote attendance shall comply with all rules and procedures as
if they were physically present at the meeting.
In the case of Executive Sessions, the Council, Board, or Commission may permit remote
participation on a case-by-case basis only when the Council, Board, or Commission
considers such participation to be necessary and when the Council, Board, or Commission
is confident in the security of such remote communications.
Remote participation may be by telephone conference call and/or online web conferencing,
with access information provided to participating Councilmembers, Board Members,
Commission Members, City staff and members of the public at least 24 hours in advance
of a regularly scheduled meeting, when possible. In the event of an emergency, if there is
a need for expedited action by a governing body to meet the emergency, the notice
requirements may be suspended pursuant to RCW 42.30.070.
IV. DEPARTMENTS AFFECTED:
All.
Page 72 of 91
AGENDA REPORT
FOR: City Council March 16, 2020
TO: Dave Zabell, City Manager Regular Meeting: 3/16/20
FROM: Eric Ferguson, Attorney
Executive
SUBJECT: Resolution Ratifying an Emergency Proclamation
I. REFERENCE(S):
Proposed Resolution and Emergency Proclamation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. 3946, approving the ratification of the
emergency proclamation signed by Mayor Martinez on March 16, 2020, proclaiming a
civic emergency within the City of Pasco, Washington as a result of the spread of
COVID-19 in Benton and Franklin Counties.
III. FISCAL IMPACT:
Unknown at this time; however, by declaring an civil emergency, there is a possibility
of receiving funds in the future from the state and federal government to cover
unforeseen expenses as a result of the containment of the COVID -19, also known as
novel coronavirus, as it moves throughout the country and within the Tri-Cities
community.
IV. HISTORY AND FACTS BRIEF:
Below is a chronological list of key actions as a result of the evolution and spread of
COVID-19 throughout Washington State:
• January 31, 2020, the United States Department of Public Health and Human
Services Secretary Alex Azar declared a public emergency for COVID-19
beginning on January 27, 2020.
• a signed Inslee Jay Governor 2020, Washington 29, February State
Proclamation declaring a State of Emergency exists in all counties in the State
due to the number of confirmed cases of COVID-19 in the state and directed
that Comprehensive the plans and procedures of the Washington State
Emergency Management Plan be implemented.
Page 73 of 91
• March 13, 2020, President Donald Trump declared a national emergency due to
the spread of COVID-19 in the United States.
The City Manager has initiated the City’s Continuity of Operations Plan in response to
the threat COVID-19 represents to the community and has reported to the Mayor of the
City of Pasco that a state of emergency exists within the City based upon the spread of
COVID-19 within Washington State.
The Pasco Municipal Code (PMC) 2.55.010 has authorized the Mayor to proclaim in
writing the existence of a civil emergency when circumstances demand immediate
action to preserve public health, as the United States Center for Disease Control and
Prevention identifies the potential public health threat posed by COVID-19 as high,
and has advised that person-to-person spread of COVID-19 will continue to occur.
Therefore, in the judgment of the Mayor and City officials, extraordinary measures are
required to protect the public health, safety, and welfare of Pasco residents and may go
beyond the capability of local resources.
V. DISCUSSION:
Page 74 of 91
Resolution: Proclamation Declaring an Emergency - 1
RESOLUTION NO. 3946
A RESOLUTION OF THE CITY COUNCIL OF PASCO,
WASHINGTON; RATIFYING THE EMERGENCY PROCLAMATION
SIGNED BY MAYOR MARTINEZ ON MARCH 16, 2020, PROCLAIMING A
CIVIC EMERGENCY WITHIN THE CITY OF PASCO AS A RESULT OF THE
SPREAD OF COVID-19 IN BENTON AND FRANKLIN COUNTIES.
WHEREAS, on January 31, 2020, the United States Department of Public Health and
Human Services Secretary Alex Azar declared a public emergency for CO VID-19 beginning on
January 27, 2020; and
WHEREAS, on February 29, 2020, Washington State Governor Jay Inslee signed a
Proclamation declaring a State of Emergency exists in all counties in the State due to the number
of confirmed cases of COVID-19 in the state and directed that the plans and procedures of the
Washington State Comprehensive Emergency Management Plan be implemented; and
WHEREAS, on March 13, 2020, President Donald Trump declared a national emergency
due to the spread of COVID-19 in the United States; and
WHEREAS, the City Manager has initiated the City’s Continuity of Operations Plan in
response to the threat COVID-19 represents to the community and has reported to the Mayor of
the City of Pasco that a state of emergency exists within the City based upon the spread of COVID-
19 in Washington State; and
WHEREAS, PMC 2.55.010 has authorized the Mayor to proclaim in writing the existence
of a civil emergency when circumstances demand immediate action to preserve public health; and
WHEREAS, the United States Center for Disease Control and Prevention identifies the
potential public health threat posed by COVID-19 as high, and has advised that person-to-person
spread of COVID-19 will continue to occur; and
WHEREAS, in the judgment of the undersigned, extraordinary measures are required to
protect the public health, safety, and welfare of Pasco residents and may go beyond the capability
of local resources. NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON:
That all City officials, their agents and representative are hereby authorized and directed
to undertake all action necessary or desirable from time to time to carry out the emergency
proclamation, Exhibit A; all act pursuant to the authority of the proclamation to its date are hereby
ratified; and
Page 75 of 91
Resolution: Proclamation Declaring an Emergency - 2
Be It Further Resolved, that this resolution shall take effect immediately upon it passage
and approval.
PASSED by the City Council of the City of Pasco, Washington this 16th day of March,
2020.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 76 of 91
Proclamation
WHEREAS, on January 31, 2020, the United States Department of Public Health and Human
Services Secretary Alex Azar declared a public emergency for COVID-19 beginning on January 27,
2020; and
WHEREAS, on February 29, 2020, Washington State Governor Jay Inslee signed a
Proclamation declaring a State of Emergency exists in all counties in the State due to the number
of confirmed cases of COVID-19 in the state and directed that the plans and procedures of the
Washington State Comprehensive Emergency Management Plan be implemented; and
WHEREAS, on March 13, 2020, President Donald Trump declared a national emergency due to
the spread of COVID-19 in the United States; and
WHEREAS, the City Manager has initiated the City’s Continuity of Operations Plan in response
to the threat COVID-19 represents to the community and has reported to the Mayor of the City of
Pasco that a state of emergency exists within the City based upon the spread of COVID-19 in
Washington State; and
WHEREAS, PMC 2.55.010 has authorized the Mayor to proclaim in writing the existence of a
civil emergency when circumstances demand immediate action to preserve public health; and
WHEREAS, the United States Center for Disease Control and Prevention identifies the potential
public health threat posed by COVID-19 as high, and has advised that person-to-person spread of
COVID-19 will continue to occur; and
WHEREAS, in the judgment of the undersigned, extraordinary measures are required to protect
the public health, safety, and welfare of Pasco residents and may go beyond the capability of local
resources.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED AS FOLLOWS:
1. Emergency Declaration. A civil emergency exists within the City of Pasco, Washington,
as a result of the spread of COVID-19 in Benton and Franklin Counties. PMC 2.55.010(1)(c)
provides for the Mayor to declare an emergency when circumstances demand immediate action
to preserve public health. The outbreak of COVID-19 and the effects of its extreme risk of person-
to-person transmission throughout Washington State can significantly impact the life and health
of those living and working in Pasco, as well as continuity of operations and government at the
City, and is a public emergency that affects life, health, property, or the public peace.
2. Emergency Powers. The Mayor or his designee(s) are hereby authorized to utilize all
emergency powers and authority set forth in RCW 38.52.07 0 and PMC 2.55.020, including,
without limitation, the right to enter into contract, employ temporary workers and incur
obligations without regard to time -consuming procedures and formalities prescribed by law
(except mandatory constitutional requirements). This Proclamation of Emergency shall be
presented to City Council for ratification as soon as practicable, in accordance with PMC
2.55.010(2).
3. State and Federal Assistance. The Mayor or his designee(s) are hereby authorized to
request all available state and federal assistance necessary to respond to this emergency.
_________________________________
Saul Martinez, Mayor
City of Pasco
SIGNED, this ____Day of March, 2020.
Page 77 of 91
AGENDA REPORT
FOR: City Council March 13, 2020
TO: Dave Zabell, City Manager
Rick White, Community & Economic
Development Director
Regular Meeting: 3/16/20
FROM: Darcy Bourcier, Planner I
Community & Economic Development
SUBJECT: *Alley Vacation: Vacating East/West Alley in Plat of Sunny Acres (MF#
VAC2020-001)
I. REFERENCE(S):
Proposed Resolution
Overview Map
Vacation Petition
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No._____, setting 7:00 P.M., Monday, May
4, 2020 as the time and date to conduct a public hearing to consider vacating the east to
west alley of Block 1, Sunny Acres.
III. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
The applicant, Eric Tidrick of Render Holdings, LLC, submitted a vacation petition for
the east to west alley within Block 1 of the plat of Sunny Acres. The applicant has
already combined the individual parcels abutting the alley into one singular tax parcel
to a with property the develop to facilitate he vacation; proposed the intends
commercial/ office-use strip shopping center.
The petition requires the City Council to fix a public hearing to consider the vacation
request. One of the earliest regular City Council meetings available for a public
hearing, which provides the statutory 20-day hearing notice, is May 4, 2020.
Page 78 of 91
V. DISCUSSION:
Per PMC Chapter 12.40, the Council may require compensation for vacated rights -of-
way. The compensation involves obtaining a title report and appraisal of value.
However, the compensation and the requirements attached thereto may be waived if
one or more of the following conditions apply:
1. The vacation is initiated by the City Council by Resolution;
2. The vacation is at the request of the City;
3. The right-of-way to be vacated was previously determined by the City Council
not to be essential to public traffic circulation and available for vacation;
4. The grant of substitute right-of-way which has a value as a right-of-way at least
equal to that right-of-way to be vacated; or
5. The resulting benefit to the community of the project requiring the vacation
outweighs the appraised value of the right-of-way to be vacated.
The portion of right-of-way to be vacated is approximately 10,642 square feet (0.24
acres) and assessed at approximately $79,838.41. City staff is working to determine the
requirement for the applicant to provide compensation for the proposed vacated right-
of-way. This determination involves review of the potential need for additional right of
way during project review. This is anticipated to be resolved before the hearing date of
May 4, 2020.
The proposal has been reviewed by City departments and affected agencies.
Page 79 of 91
Resolution – VAC2020-001- 1
RESOLUTION NO. ______
A RESOLUTION SETTING 7:00 PM, MONDAY, MAY 4, 2020 AS THE TIME
AND DATE TO CONDUCT A PUBLIC HEARING TO CONSIDER
VACATING THE EAST TO WEST ALLEY OF BLOCK 1, SUNNY ACRES.
WHEREAS, from time to time, in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate right -of-way; and
WHEREAS, a petition for the vacation of the east to west alley of Block 1, Sunny Acres
has been submitted to the City; and
WHEREAS, the vacation process provided in PMC 12.40 requires a title report and an
appraisal of value and compensation unless waived by the City Council; and
WHEREAS, the City Council may waive the requirement for a title report, an appraisal of
value and compensation if the resulting benefit to the community from the project requiring the
vacation outweighs the appraised value of the right-of-way to be vacated; and
WHEREAS, the applicant has combined the individual parcels abutting the alley into one
singular tax parcel to facilitate the proposed vacation and subsequent development; and,
WHEREAS, the applicant intends to develop the site for commercial/office use; and,
WHEREAS, City staff is currently working to determine the requirement for the applicant
to provide compensation of the proposed vacated right-of-way; and,
WHEREAS, RCW Chapter 35.79 requires public hearings on vacations to be fixed by
Resolution, NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. Notice of Hearing: That a public hearing to consider vacating the following as
depicted in the attached Exhibit A, will be held before the City Council of the City of Pasco, in
the Council Chambers at 525 N Third Avenue, Pasco, Washington, at the hour of 7:00 p.m. on
May 4, 2020:
i. ALL THAT LAND OVER, UNDER AND ACROSS THAT PORTION OF
THE ALLEY IN BLOCK 1, SUNNY ACRES, AS RECORDED IN
VOLUME B OF PLATS, PAGE 73, RECORDS OF FRANKLIN
COUNTY, WA LYING EAST OF THE FOLLOWING DESCRIBED
LINE;
COMMENCING AT THE INTERSECTION OF WEST COURT STREET
AND ROAD 26, LOCATED IN THE NORTHWEST QUARTER OF THE
Page 80 of 91
Resolution – VAC2020-001- 2
NORTHEAST QUARTER OF SECTION 25, TOWNSHIP 9 NORTH,
RANGE 29 EAST, WILLAMETTE MERIDIAN;
THENCE S 89°02’18” W ALONG THE CENTERLINE OF SAID WEST
COURT STREET 540.36 FEET;
THENCE S 00°57’42” E 79.02 FEET TO THE POINT OF BEGINNING;
THENCE S 13°00’33” W 150.00 AND THE TERMINUS OF THIS LINE
DESCRIPTION.
(CONTAINS 10,642 SQUARE FEET MORE OR LESS)
That the City Clerk of the City of Pasco give notice of said public hearing as required by
law.
Passed by the City Council of the City of Pasco, Washington, this 16th day of March, 2020.
_____________________________
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 81 of 91
Page 82 of 91
City of Pasco, IS Division
/
0 360 720180Feet
Alley Vacation: Plat of Sunny Acres, Block 1
Applicant: Render Holdings, LLC
File #: VAC2020-001
Overview
Map
W Brown St
N 26th AveW Court St
US 395W Marie St N 24th AveVACATION SITE
Page 83 of 91
Page 84 of 91
Page 85 of 91
Page 86 of 91
EXHIBIT
JOB NO. 190483
DATE: 12/06/2019
VACATION
EXHIBIT
2613 BROWN ST.
PASCO, WA 99301
Page 87 of 91
LEGAL DESCRIPTION FOR ALLEY VACATION
ALL THAT LAND OVER, UNDER AND ACROSS THAT PORTION OF THE ALLEY IN BLOCK 1, SUNNY ACRES, AS
RECORDED IN VOLUME B OF PLATS, PAGE 73, RECORDS OF FRANKLIN COUNTY, WA LYING EAST OF THE
FOLLOWING DESCRIBED LINE;
COMMENCING AT THE INTERSECTION OF WEST COURT STREET AND ROAD 26, LOCATED IN THE
NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 25, TOWNSHIP 9 NORTH, RANGE 29
EAST, WILLAMETTE MERIDIAN;
THENCE S 89°02'18" W ALONG THE CENTERLINE OF SAID WEST COURT STREET 540.36 FEET;
THENCE S 00°57'42" E 79.02 FEET TO THE POINT OF BEGINNING;
THENCE S 13°00'33" W 150.00 AND THE TERMINUS OF THIS LINE DESCRIPTION.
(CONTAINS 10,642 SQUARE FEET MORE OR LESS)
12/06/2019
Page 88 of 91
AGENDA REPORT
FOR: City Council March 11, 2020
TO: Dave Zabell, City Manager Regular Meeting: 3/16/20
FROM: Zach Ratkai, Director
Administrative & Community Services
SUBJECT: *Bid Award GESA Stadium Batting Cages
I. REFERENCE(S):
Bid Tabulation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to award the bid for construction of the batting cages at Gesa
Stadium to AllStar Construction Group, LLC in the amount of $403,101.48 including
Washington State Sales Tax, and further authorize the City Manager to execute the
contract documents.
III. FISCAL IMPACT:
$403,101.48 funded through proceeds from the Lodging Tax Fund
IV. HISTORY AND FACTS BRIEF:
As part of a long term project to improve Gesa Stadium, the City of Pasco worked with
the Tri-City Dust Devils to identify a 2020 project with the greatest return on
investment. In 2019, the replacement of seats within the ball park and the lighting
upgrades are completed, and subsequent projects focusing on improving both player
and fan experience were discussed. In examining what would have the greatest impact
to the facility and preserve presence of the Dust Devil team in the community, as well
as satisfy the standards for minor league baseball parks, an upgrade and addition of
new batting cage facilities was selected as the focused project.
The new batting cages will double capacity, offer users protection from sun and wind
and are designed in a manner to allow for the addition of fan areas above and adjacent
to the structure. This project meets a team need, a required facility upgrade and paves
the way for the improvement of fan experience in the future.
Page 89 of 91
V. DISCUSSION:
As specified, bids for the project were opened March 11, 2020. The City received a
total of three (3) bids, which were tightly grouped. The lowest responsive bid was
submitted by AllStar Construction Group, LLC in the amount of $371,180.
Washington State sales tax will add $31,921.48 for a total of $403,101.48. The lowest
bid meets the construction estimate and is within the project budget.
As the aforementioned bid is responsive and within the appropriated budget, staff
recommended award of the Gesa Stadium Batting Cage project to Allstar Construction
Group, LLC as bid.
Page 90 of 91
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