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Home My WebLink About2020.02.11 PPFD Special Meeting Agenda Packet Documents will be provided with Agenda. Pasco Public Facilities District Board Building Regional Facilities through Community Partnerships Special Meeting Agenda Tuesday, February 11, 2020 4:00 p.m. – 6:00 p.m. Pasco City Hall – Council Chambers I.Call to order and roll call II.Approval of Minutes: January 28, 2020 III.Executive Session: To Consider Acquisition of Real Estate, per RCW 42.30.110(1)(c ) IV.Old Business: PPFD Bonding Update (Legal) Review Recreation Facility Options – Sites and Plans (Board Members and Staff) V.Adjournment: January 28, 2020 PPFD Minutes Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD JANUARY 28, 2020 RESCHEDULED MEETING AND WORKSHOP MINUTES Call to Order: Pasco Public Facilities District (PPFD) Board President Morrissette called the meeting to order at 4:38 PM the in the Council Chambers at Pasco City Hall. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member Present LEONARD DIETRICH Board Member Present (Teleconference) MARIE GILLESPIE Board Member Present SPENCE JILEK Board Member Present MARK MORRISSETTE President Present COUNCIL & STAFF ZACH RATKAI Admin. & Com. Services Director Present DAVID MILNE City Council Liaison Absent CRAIG MALONEY City Council Liaison Arrived at 4:51 PM ERIC FERGUSON City Attorney Present DAVE ZABELL City Manager Absent DEBBY BARHAM City Clerk Present BRENT KUBALEK Recreation Manager Recognition of Visitors/Public Comments: No one desired to speak during public comments period. Approval of Minutes: Dr. Jilek moved and Ms. Gillespie seconded a motion to approve the minutes of the January 7, 2020, special meeting. The motion carried unanimously. Claims Approval: Ms. Bowdish moved and Dr. Jilek seconded a motion to approve the Fourth (4th) Quarter 2019 claims/expenditures in the amount of $167,736.72. The motion carried unanimously. DRAFT January 28, 2020 PPFD Minutes Page - 2 Financial Report: Mr. Morrissette reviewed the 2019 financial report for the fourth (4th) quarter and then asked the PPFD Board members if they had any questions regarding the Financial Report. There being no questions, Mr. Morrissette moved on to the next item. Old Business:  PPFD Charter Mr. Ferguson stated the proposed amendments to the PPFD Charter that will include RCW references related to recreational facilities will be presented to the Pasco City Council for adoption at the February 3, 2020 Council meeting.  Resolution and Ballot Language Mr. Ratkai provided brief update regarding the draft resolutions, ballot language and reviewed the revised PPFD Election schedule. The PPFD Board and Mr. Ratkai further discussed the proposed resolutions and election schedule. New Business:  Election of PPFD Board Officers (PPFD Board Members) Mr. Morrissette opened the floor for nominations of President. Ms. Bowdish nominated Mr. Morrissette. After three calls for nominations, Mr. Morrissette closed the nominations for President. Mr. Morrissette was elected PPFD Board President by unanimous voice vote. Mr. Morrissette opened the floor for nominations of Vice President. Dr. Jilek nominated Mr. Dietrich. Ms. Bowdish nominated Dr. Jilek. Ms. Gillespie nominated herself. Both Mr. Dietrich and Dr. Jilek declined their nominations. After three calls for nominations, Mr. Morrissette closed the nominations for Vice President. Ms. Gillespie was elected PPFD Board Vice President by unanimous voice vote. Mr. Morrissette opened the floor for nominations of Secretary/Treasurer. Ms. Bowdish nominated herself. After three calls for nominations, Mr. Morrissette closed the nominations for Secretary/Treasurer. January 28, 2020 PPFD Minutes Page - 3 Ms. Bowdish was elected PPFD Board Secretary/Treasurer by unanimous voice vote. Workshop:  Ballard*King & Associates Presentation Mr. Morrissette introduced Mr. Ballard with Ballard*King & Associates, Mr. Hayes with Barker Rinker Seacat Architecture, and Mr. Whiteaker with Water Technology, Inc. Mr. Ratkai stated the purpose of the presentation is an update of the aquatic center with 2019 programing options, as well as the 2020 costs estimates and the methodology that the estimates were determined. Mr. Ballard provided an overview of the presentation of the Aquatic Center’s building program update, market analysis of the community and surrounding area. Mr. Hayes discussed options of the facilities and programing within three varied plans along with a project timeline. Mr. Whiteaker presented images of amenities that may be included within the facility and the costs associated with the different amenities. Comments and tasks gathered from the discussion during the presentation:  Streets and utilities needs should be considered when determining the location of the facility.  Build a facility to allow for future needs - the population growth is estimated an increase of 50,000 within the next ten (10) years.  Mr. Ratkai will forward the Ballard*King presentation to the PPFD Board so that they may study the facility options.  Ballard*King will need a 3 to 4 week lead-time to complete their final report with the final design. Discussion of next steps: 1. PPFD will meet to discuss the options to determine the preferred site and design for the facility. 2. Notify Ballard*King to complete the final report and design. 3. PPFD Charter updates will be adopted by City Council. 4. Bonding capacity will need to be reviewed again with updated project costs estimates. 5. The PPFD will need approve two resolutions (one for setting the taxing amount and bond language). 6. Once the final report/design is ready and the two resolutions are approved, then the PPFD will present the final report/design and request that the Pasco City Council take action and support the PPFD recreational facility on a ballot measure. The PPFD Board agreed to hold a special meeting on Tuesday, February 11, 2020, at 4:00 PM with the purpose to review and determine the preferred site and design for the aquatic facility. January 28, 2020 PPFD Minutes Page - 4 Mr. Morrissette opened the floor for public comments. Fred Lamothe, Life Quest partner and Columba Basin Racquet Club owner, had three questions; 1) on bond capacity, 2) the proposed site size and 3) is the next meeting open to the public. Councilmember Maloney recommended that a complete package should be brought forward to Council prior to Council taking action. Mr. Morrissette requested a copy of the Regional Public Facilities District Response Paper prepared by Deputy City Manager Strobel in December of 2013 be included in the next agenda packet. Janelle Klashke, Life Quest partner and Tri-Cities Court Club Manager, encouraged the Board to review the costs of the proposed project and the most popular features within facility. Kat Isley, Pasco resident, expressed support for the facility design that has the largest pool footprint and includes several umbrellas, grass y area and sites to grill food. Adjournment: There being no other business, the meeting adjourned at 6:32 PM. ________________________________ ________________________________ Mark Morrissette, President Debra Barham, Pasco City Clerk APPROVED this ___ day of ________, 2020 AQUATIC CENTER PROJECT UPDATE JANUARY 28, 2020 PROGRAM OPTIONS AQUATIC CENTER UPDATE ELECTION Q4 2022 CONSTRUCTION MIDPOINT DESIGN TEAM SELECTED DESIGN STARTS DESIGN COMPLETE - PERMITTING CONSTRUCTIONBIDDING PROJECT TIMELINE AUG 2020 DEC 2020 JAN 2021 JAN 2022 Q3 2023 CONSTRUCTION STARTS Q1 2022 CONSTRUCTION COMPLETE DESIGN CONCEPT PLAN OPTIONS OPTION A -AQUATICS ONLY •Facility Administration Spaces •Required Building Support Spaces •Concessions •Aquatics Support •4,000 SF Indoor Leisure / Program Pool •Wet Classroom / Party Rooms •Outdoor Aquatics 21,500 Gross SF + 21,600 SF Deck and Pool Outside Total Project Cost: $ 30,020,000 plus site purchase Assumes 8-acre site, soft costs, 15% contingency and 8.6% WSST Site purchase will add $ 3M - $ 5M to Total Project Cost Projected Operational Subsidy: $ 375,000 - $ 400,000 CONCEPT PLAN OPTIONS OPTION B -AQUATICS ON A BUDGET •Facility Administration Spaces •Required Building Support Spaces •Concessions •Aquatics Support •4,000 SF Indoor Leisure / Program Pool •Wet Classroom / Party Rooms •Smaller Outdoor Aquatics 21,000 Gross SF + 17,000 SF Deck and Pool Outside Total Project Cost: $ 28,271,000 plus site purchase Assumes 8-acre site, soft costs, 15% contingency and 8.6% WSST Site purchase will add $ 3M - $ 5M to Total Project Cost Projected Operational Subsidy: $ 400,000 - $ 425,000 CONCEPT PLAN OPTIONS OPTION C –INDOOR AQUATICS •Facility Administration Spaces •Required Building Support Spaces •Concessions •Aquatics Support •4,000 SF Indoor Leisure / Program Pool •8 Lane x 25 Yard Lap Pool •Wet Classroom / Party Rooms •Small Outdoor Spray Ground 31,200 Gross SF + 1,100 SF Outdoor Spray Ground Total Project Cost: $ 31,717,000 plus site purchase Assumes 8-acre site, soft costs, 15% contingency and 8.6% WSST Site purchase will add $ 3M - $ 5M to Total Project Cost Projected Operational Subsidy: $ 625,000 - $ 650,000 AQUATIC CENTER UPDATE PROGRAMBUDGET