HomeMy WebLinkAboutMurraysmith - 19072 - WWTP Improvements - Phase 1 (Agreement No. 19048), '
PROFESSIONAL SERVICES AGREEMENT
19072 -WWTP Improvements -Phase 1
Agreement No. 19048
TIDS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and Murraysmith, hereinafter referred to
as "Consultant," on the t Of'"' day of J.t-'.2<L!\l'Y , 2020.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Washin gton State Dep artment of Ecology -Water Pollution Control Revolving Fund
Engineerin g Services Insert. The Consultant shall comply with all clauses incorporated
within the attached insert detailed in Exhibit A. For clarification the Department of
Ecology refers to the "Consultant" as "Contractor." In the event of conflict within the
contract these clauses shall take precedence.
Sco pe of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit B , attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2021.
3. Compensation and Payment.
3 .1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
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Agreement No . 19048
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4.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
mvo1ce.
3 .4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
IZI Hourly (Multiple Rate): Such rates as identified on Exhibit C, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $2,321,567.00 without the prior written authorization by the City.
Consultant's 2020 Schedule of Charges is also attached within the rates
identified.
Reports and Insp ections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys , reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate , directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
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19072 -WWTP Improvements -Phase 1
Agreement No. 19048
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s.
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above,
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
Ownership and Use of Documents.
5 .1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product," shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary," or a "trade secret" shall be conspicuously designated
as such. Any reuse of such work product outside the scope of work for which it
was developed, or any substantive alteration, without Consultant's review and
approval, shall be at the City's sole risk.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
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Agreement No. 19048
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7.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
Independent Contractor Relationship.
7 .1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements ofRCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages, demands,
suits, judgments, including attorney fees, arising out of, or as a result of, or in
connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
9 .1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
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Agreement No. 19048
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9 .1.2 Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The
City shall be named as an insured under the Consultant's Commercial
General Liability insurance policy with respect to the work performed for
the City.
9 .1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9 .2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
$1,000,000 each occurrence;
$2,000,000 general aggregate; or
$ ____ each occurrence; and $ ____ general aggregate
9 .2.3 Professional Liability insurance shall be written with limits no less than:
IX! $1,000,000 per claim;
IX! $1,000,000 policy aggregate limit; or
• $ ____ per claim; and $ ____ per policy aggregate limit
9 .3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9 .3 .1 The Consultant's insurance coverage shall be primary insurance as respects
the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Consultant's insurance and
shall not contribute with it.
9 .3 .2 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Accen tability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
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Agreement No. 19048
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9.5 Verification of Covera ge. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement evidencing the insurance
requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved . The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contin gent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assi gnment and Subcontractin g.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign ( or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10 ,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
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Agreement No. 19048
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13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City:
14.3.2 For the Consultant:
Professional Services Agreement -Murraysmith
19072 -WWTP Improvements -Phase 1
Steve Worley, P .E, or his/her designee
Public Works Designee
525 North 3rd
PO Box293
Pasco WA 99301
WorleyS@pasco-wa.gov ( e-mail address)
Craig Anderson, P .E., or his/her designee
Project Manager
345 Bobwhite Ct., Suite 230
Boise, ID 83 706
Craig.Anderson@murraysmith.us ( e-mail address)
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15. Dis pute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15 .2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7 .04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Inte gration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification ofthis Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON
Dav~
ATTEST:
Debra C. Barham, City Clerk
APPROVED AS TO FORM:
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19072 -WWTP Improvements -Phase 1
.E. -Project Manager
Agreement No . 19048
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DEPARTMENT OF
ECOLOGY
State of Washington
EXHIBIT A·
WASHINGTON STATE DEPARTMENT OF ECOLOGY
WATER POLLUTION CONTROL REVOLVING FUND
ENGINEERING SERVICES INSERT
Revised 10/24/14
The following clauses will be incorporated into contracts for engineering services receiving
financial assistance from the Washington State Department of Ecology Water Pollution Control
Revolving Fund. In the event of conflict within the contract these clauses shall take precedence
Comp liance with State and Local Laws
The engineering services provider (CONTRACTOR) shall assure compliance with all applicable
federal, state, and local laws, requirements, and ordinances as they pertain to the design,
implementation, and administration of the approved project.
State Interest Exclusion
Partial funding of this project is being provided through the Washington State Department of
Ecology Water Pollution Control Revolving Fund. Neither the State of Washington nor any of
its departments or employees are, or shall be, a party to this contract or any subcontract.
Third Party Beneficiary
Partial funding of this project is being provided through the Washington State Department of
Ecology Water Pollution Control Revolving Fund. All parties agree that the State of Washington
shall be, and is hereby, named as an express third-party beneficiary of this contract, with full
rights as such.
Cost Basis of Contract
No contract may be written for "cost-plus-a-percentage-of-cost" or "percentage of construction
cost." The cost basis for this contract must be cost-reimbursement, unit price, fixed-price, time
and materials, or any combination of these four methods.
Funding Reco gnition
Documents produced under this agreement shall inform the public that the project received
financial assistance from the Washington State Water Pollution Control Revolving Fund.
Washington State Department of Ecology's and the EPA's logomust be on all signs and
documents. Logos will be provided as needed.
Access to the work site and to records
The CONTRACTOR shall provide for access to their records by Washington State Department
of Ecology and Environmental Protection Agency (EPA) personnel.
SRF Specification Insert 1 Revised 10/24/2014
:
The CONTRACTOR shall maintain accurate records and accounts to facilitate the Owner's audit
requirements and shall ensure that all subcontractors maintain auditable records. These records
shall be separate and distinct from the CONTRACTOR 's other records and accounts.
All such records shall be available to the Owner and to Washington State Department of Ecology
and EPA personnel for examination. All records pertinent to this project shall be retained by the
CONTRACTOR for a period of three (3) years after the final audit.
Certification Re garding Sus pension , Debarment, Ineligibility Or Volunta ry
Exclusion
1. The CONTRACTOR, by signing this agreement, certifies that it is not suspended,
debarred , proposed for debarment, declared ineligible or otherwise excluded from
contracting with the federal government, or from receiving contracts paid for with federal
funds. If the CONTRACTOR is unable to certify to the statements contained in the
certification, they must provide an explanation as to why they cannot.
2. The CONTRACTOR shall provide immediate written notice to the Washington State
Department of Ecology if at any time the CONTRACTOR learns that its certification was
erroneous when submitted or had become erroneous by reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal, and
voluntarily excluded, as used in this clause, have the meaning set out in the Defmitions
and Coverage sections of rules implementing Executive Order 12549. You may contact
the Washington State Department of Ecology for assistance in obtaining a copy of the
regulations.
4. The CONTRACTOR agrees it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under the applicable Code of
Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction.
5. The CONTRACTOR further agrees by signing this agreement, that it will include this
clause titled "Certification Regarding Suspension, Debarment, Ineligibility Or Voluntary
Exclusion" without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
6. Pursuant to 2CFR180.330, the CONTRACTOR is responsible for ensuring that any lower
tier covered transaction complies with certification of suspension and debarment
requirements.
7. The CONTRACTOR acknowledges that failing to disclose the information required in
the Code of Federal Regulations may result in the delay or negation of this funding
agreement, or pursuance of legal remedies, including suspension and debarment.
8. The CONTRACTOR agrees to keep proof in its agreement file that it and all lower tier
SRF Specification Insert 2 Revised 10/24/2014
recipients or contractors are not suspended or debarred and will make this proof available
to the Washington State Department of Ecology upon request. The
RECIPIENT/CONTRACTOR must run a search in hty:>://www.sam.gov/ and print a copy
of completed searches to document proof of compliance.
This term and condition supersedes EPA Form 5700-49, "Certification Regarding Debarment,
Suspension, and Other Responsibility Matters."
Disadvantag ed Business Enterprises
General Comp liance (40 CFR Part 33 ).
The CONTRACTOR shall comply with the requirements of the Environmental Protection
Agency's Program for Participation By Disadvantaged Business Enterprises (DBE) 40 CFR Part
33.
Non-discrimination Provision {40CFR A pp endix A to Part 33 ).
The CONTRACTOR shall not discriminate on the basis of race, color, national origin or sex in
the performance of this contract. The CONTRACTOR shall carry out applicable requirements of
40 CFR part 33 in the award and administration of contracts awarded under EPA financial
assistance agreements. Failure by the CONTRACTOR to carry out these requirements is a
material breach of this contract which may result in the termination of this contract or other
legally available remedies.
Six Good Faith Efforts {40 CFR Part 33 Subpart C).
The CONTRACTOR agrees to make the following good faith efforts whenever procuring
subcontracts, equipment, services and supplies. The CONTRACTOR shall retain records
documenting compliance with the following six good faith efforts.
1. Ensuring Disadvantaged Business Enterprises are made aware of contracting
opportunities to the fullest extent practicable through outreach and recruitment activities.
For Indian Tribal, State and Local and Government recipients, this will include placing
Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever
they are potential sources. Qualified Women and Minority business enterprises may be
found on the Internet at www.omwbe.wa.gov or by contacting the Washington State
Office of Minority and Women's Enterprises at (866) 208-1064.
2. Making information on forthcoming opportunities available to Disadvantaged Business
Enterprises and arrange time frames for contracts and establish delivery schedules, where
the requirements permit, in a way that encourages and facilitates participation by
Disadvantaged Business Enterprises in the competitive process. This includes, whenever
possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar
days before the bid or proposal closing date.
3. Considering in the contracting process whether firms competing for large contracts could
subcontract with Disadvantaged Business Enterprises. For Indian Tribal, State and local
Government recipients, this will include dividing total requirements when economically
feasible into smaller tasks or quantities to permit maximum participation by
Disadvantaged Business Enterprises in the competitive process.
4. Encourage contracting with a consortium of Disadvantaged Business Enterprises when a
SRF Specification Insert 3 Revised 10/24/2014
contract is too large for one of these firms to handle individually.
5. Using services and assistance of the Small Business Administration and the Minority
Business Development Agency of the Department of Commerce.
6. If the prime contractor awards subcontracts, requiring the subcontractors to take the six
good faith efforts in paragraphs 1 through 5 above.
SRF Specification Insert 4 Revised 10/24/2014
Background
SCOPE OF WORK
WWTP Improvements, Phase 1
CITY OF PASCO, WA
EXHIBITB
The City of Pasco, Washington {City) has been one of the fastest growing cities in the State of
Washington and the nation over the last several years. To plan for the impacts of this growth on
the City's municipal wastewater treatment plant (WWTP) and ensure it has adequate treatment
capacity for the foreseeable future, a Facility Plan was recently completed. This report identified
existing and projected future WWTP deficiencies through the year 2040 and developed a plan to
address them . The Facility Plan was approved by the Washington State Department of Ecology
(Ecology) in August of 2019.
In late August of 2019, the City solicited Statements of Qualifications from consulting engineering
firms for the design of the first two phases of work identified in the Facility Plan listed below.
• Facility Plan Project 1B -Secondary Treatment
• Facility Plan Project lC -Outfall (Project No. 1)
• Facility Plan Project lD -Mechanical Dewatering
• Facility Plan Project lE -Mechanical Waste Activated Sludge (WAS) Thickening
• Facility Plan Project 2A -Secondary Treatment (Project No. 2)
• Facility Plan Project 2B -Outfall (Project No. 2)
• Facility Plan Project 2C -UV Expansion Project
In early September 2019, the City received responses from five firms, four of which were
subsequently interviewed on October 17th . Murraysmith (Consultant) was notified they were
selected to perform this work on October 25 th .
During the process of developing this scope of work, these projects were reorganized into the
following two phases to better address the short-term capacity needs of the WWTP, improve the
efficiency of design execution, and better accommodate the loan funding application schedule
associated with the first phase of work.
PHASE 1
• Facility Plan Project 1B -Secondary Treatment (Project No. 1)
• Facility Plan Project 2A -Secondary Treatment (Project No. 2)
• Facility Plan Project lC -Outfall (Project No. 1)
City of Pasco
December 2019
MURRAYSMITH WWTP Improvements, Phase 1
1
PHASE 2
• Facility Plan Project 10 -Mechanical Dewatering
• Facility Plan Project lE -Mechanical Waste Activated Sludge (WAS) Thickening
• Facility Plan Project 2B -Outfall (Project No. 2)
• Facility Plan Project 2C -UV Expansion Project
The following Scope of Services has nine different tasks and is for the design of the Phase 1
improvements only.
Scope of Services
Task 1 -Project Management
The objective of the Project Management task is to assure the design team stays on track to deliver
the project on time and budget and that City goals and objectives are met . This task includes
project invoicing and status tracking, the development of and updates to the Project Management
Plan, a kick-off meeting, City and internal design team communications and coordination, and
other general administrative and project management activities to keep the project on track .
Activities:
1.1 Invoices/Progress Reports
The project will be managed to maintain the scope, schedule, and budget. At a minimum, updates
on project schedule and budget will be provided as part of the monthly invoic i ng process . Monthly
invoices will include expenditures by task, hours worked by project personnel, and other direct
expenses with the associated backup documentation. Monthly progress reports will accompany
each invoice and include budget status (percent spent and budget remaining), progress (in terms
of percent complete), summary of work accomplished, estimated work to be completed in the
next invoice, issues encountered and actions taken for their resolution or that still require project
team action, and discussion of identified potential impacts to scope, budget, or schedule .
1.2 Project Management Plan
A Project Management Plan (PMP) will be developed to guide the overall execution of the project
and will include: a project overview and key understandings; organizational chart summarizing
roles/responsibilities and contact information for all team members; project scope of work and
schedule with a summary of key deliverables and milestone dates; Project Budget summary
broken down by subtask and discipline; a project customized 4 -step design process checklist; and
a Quality Management Plan summarizing QA/QC procedures for all deliverables .
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1.3 Kick-Off Meeting
A kick-off meeting will be held at the WWTP to review the project, introduce new team members
to the facility and the City, establish project goals and objectives, review communication protocols,
and discuss the project scope and schedule. A tour of the WWTP site will be conducted following
the kickoff meeting to show the new team members the facility and start specific discussions on
critical elements that need to be resolved before the development of the contract documents
begin in Task 5.
1.4 City and Design Team Coordination
As project manager, Craig Anderson will lead and oversee project communications with the City
and design team throughout the duration of the project, lead meeting and workshop discussions,
keep the City up-to-date on project issues and details and make sure the City's input is
incorporated into the work product. Mark Cummings and Miaomiao Zhang will assist Craig with
project management efforts to ensure secondary points of contact and responsibility due to the
scale of the project.
1.5 City Council Presentation Support
Updates to the City Council are anticipated throughout the design and at the time of bid award.
Consultant's project manager will assist with up to three presentations to Council by being in
attendance and preparing presentation support material.
Deliverables
1. Monthly invoice and progress report (PDF electronic format)
2. Project Management Plan (PDF electronic format)
3. Kick-Off Meeting Notes/Action Item Summary (PDF electronic format)
4. City Council Presentation Materials (electronic format)
Assumptions
1. Consultant assumes a Notice to Proceed date by the second week of January 2020.
2. Project duration is anticipated to be no more than 15 months; therefore, it is assumed that
there will be up to 15 progress payments/status reports .
3. Meeting and workshop facilitation will be limited to those specifically identified in this
scope of work.
4. The City will provide clear, consolidated and timely input and review of the work products
produced by the consultant
5. The development of a detailed alternative decision process (e .g. -pairwise comparison,
business case evaluation, etc.) will not be required to aid the City in making final design
decisions.
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Task 2 -Project Definition
The WWTP improvements that will be designed under this scope of work are based on the Facility
Plan recommendations but require further refinement, analysis, and information to support the
design process . The intent of this task is to further refine the proposed improvements by gathering
and reviewing additional facility information and big picture treatment process options and
preferences. The work in this design step focuses on ensuring the facility and process details have
been refined, discussed, and agreed to before more detailed design proceeds.
Activities:
2.1 Facility Data Collection & Analysis
Detailed existing facility information will be gathered and processed for future use in the
development of the detailed facility design. This information will be reviewed for potential
impacts to the Facility Plan improvement concepts. Work will include:
• Site survey -field topographic and boundary survey of the WWTP site used to develop
AutoCAD base map for use in the design. Survey will capture open space topography,
above ground evidence of all existing underground utilities/pipe/conduit, power poles,
light poles, fences, walls, noteworthy site features, significant vegetation, hardscape
features (curb, pavement, sidewalk, etc.), buildings, key hydraulic features on various unit
processes, and location and approximate depth of utilities/pipe/conduit using ground
penetrating radar and electromagnetic line locating devices.
• Geotechnical investigations -geotechnical field investigations and testing will be
performed to support the preparation of a Geotechnical Report that will be produced
under Task 3. Geotechnical field investigations are assumed to include up to eleven (11)
soil borings to a depth of up to 40 feet and associated testing to provide data and design
recommendations for the design of the proposed facilities.
• Existing E & IC system review and analysis -an on-site review of the existing WWTP's
electrical and instrumentation systems, including an arc-flash hazard analysis and
modeling, will be performed for the purposes of verifying the accuracy of existing system
relative to record drawings and quantifying system operational improvement needs
associated with the proposed work.
• Existing Facility Structural and Architectural review -desktop and field review and
evaluations of existing structural and architectural facilities that will be modified as part of
the project.
• WWTP Operation and Automation preferences -City WWTP staff will be interviewed to
understand and document general facility operation and automation preferences that will
be used to guide the design on the proposed improvements.
• Preliminary Building Official Coordination and Code Review -Consultant will initiate
discussions with the local Building Official and their representatives to discuss and
document the codes, design criteria, and process required for the design and construction
of the proposed facilities . Topics will include items such as applicable codes
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(building/plumbing/electrical/fire) and requirements, special inspection requirements for
non-facility improvements, NFPA 820 considerations, and design and construction review
and approval process.
2.2 Process Data Collection & Analysis
The Facility Plan relied on general system information and historical treatment process data
routinely collected by the City for the evaluation and selection of improvement alternatives. More
detailed unit process system performance analysis and wastewater characterization is needed to
properly size and configure the WWTP improvements. This work includes:
• Supplemental Wastewater Characterization -existing wastewater and WWTP process
data will be reviewed and a plan developed for the collection and testing of additional data
that is needed to for biological and general process modelling and design of the proposed
upgrades. Collected information will be analyzed and used for the development of the
necessary model inputs or design criteria.
• WWTP Process Model Refinement -The process modelling performed as part of the
Facility Plan will be updated and calibrated further using the supplemental wastewater
characterization data that was collected.
• WWTP Hydraulic Models Refinement -The hydraulic model performed as part of the
Facility Plan will be updated using critical hydraulic control element measurements
gathered as part of the site survey. Additionally, a model of the City's existing aeration
basin low pressure air system will be developed and calibrated.
2.3 Major Equipment/Product Refinement
There are numerous equipment options available for performing key treatment functions, several
with unique characteristics (e.g. -purchase cost, energy efficiency, operational ease, mechanical
configuration, noise levels, space requirements, etc.). The design team will use their collective
past project experience as well as solicited input from various equipment suppliers to generate a
list of the major equipment and product options and their relative differences for review with City
staff. It is anticipated that selection of the preferred equipment/product options can be addressed
during the normal course of the Task 2 and Task 3 work items. However, it is anticipated that
some items will require a more thorough review as provided in Task 8.
2.4 Unit Process Configuration Refinement
Similar to equipment and product options, there are multiple unit process sizing and configuration
options available that impact the design of the proposed improvements. The design team will use
their collective past project experience, the results of the subtask 2.1 and 2.2 work, additional unit
process concept development efforts, and discussions with City staff to identify the most feasible
process configuration options available for the WWTP. Consultant will identify and quantify the
relative differences between these options for City review, input, and selection.
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2.5 Progress/Findings Workshop & Project Definition Report
The deliverables and findings from this task will be presented to the City in an interactive half day
workshop to gather City input and direction. A summary of the Workshop Presentation
discussions, decisions, and action items along with all other task deliverables will be compiled into
a Project Definition Report .
Deliverables
1. Draft technical memoranda (PDF electronic format) that summarize the work efforts of
subtasks 2.1 through 2.4
2. Workshop Presentation (PowerPoint electronic format)
3. Project Definition Report (PDF electronic format)
Assumptions
1. City will provide open access to the WWTP facilities for Consultant investigations and
evaluations.
2. City staff to provide as much of the requested background information as possible and
coordinate with previous consultants, if necessary, to gather missing information .
3. City staff will help locate existing buried pipelines, utilities and conduits as part of the site
survey and geotechnical investigation activities.
4. Spoils from geotechnical field investigations can be disposed of at the WWTP site .
5. Electrical, l&C, Structural, and Architectural site reviews will be limited to what can be
visually observed and easily accessed. The need for more extensive activities (e .g. -
excavations and destructive or non-destructive testing) is not anticipated.
6. Electrical and l&C work will be coordinated with MCC 140 breaker coordination work the
City is presently executing under a separate contract.
7. City staff will collect the supplemental wastewater sampling that is identified and deliver
them to the designated testing location.
8 . Consultant is responsible for developing a sampling plan for execution by City staff. City
staff will collect the samples, complete testing that they can handle in their lab, and take
samples to a private lab (Energy Northwest) for any remaining testing that is required.
Consultant will pay for the testing by the private lab and a $3,500 allowance is provided
in the budget for these costs.
9. Consultant will coordinate site visit needs with City staff at least 48 hours in advance .
10. City w i ll both collect data requested by Consultant and provide feedback to Consultant
in a timely manner so as to not negatively impact the project schedule .
11. Ecology's regional representative will be invited to the Workshop and be provided the
deliverables for review and comment.
12. City and Ecology review will occur after the workshop. Consultant and City project
managers will meet to discuss review comments and resolve conflicting comments no
later than two weeks after the workshop.
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13. The City will provide clear, consolidated and timely input and review of the work products
produced by the consultant.
14. Consultant will continue to proceed with design efforts, as needed, while City and
Ecology perform their reviews.
15. At the conclusion of this task, the design is considered 5 to 10% complete.
Task 3 -Schematic Design
The purpose of this task is to develop a schematic design that incorporates the preferences,
requirements and constraints previously identified to solicit City input and refinement. This task
is considered the start of the project's detailed design process. In this task, all key design discipline
leads begin their development of the design concept. The schematic design that is developed
establishes the general scope, conceptual design, scale and relationships among the components
of the project. It will include discipline specific design ideas so that major process decisions such
as equipment spacing, process type/configuration, redundancy, and O&M preferences can be
made by the City.
Activities:
3.1 Technical Memoranda
Several technical memoranda will be generated to document and define the schematic design
associated with each unit process improvement area and will use the following general format, as
appropriate:
• Introduction and Background
• Design Criteria
• Option Development and Discussion, including:
Process Schematic Diagram & Flow Diagram
Building Floor Plan or Unit Process Plan View sketches
Equipment and Material Cut Sheets
Process and Hydraulic Evaluations
Potential Impact on other WWTP Unit Processes
• Option Evaluation, including:
Non-economic factors and considerations
Capital and lifecycle costs
Energy efficiency funding opportunities
• Recommendations
The following unit process technical memoranda are anticipated:
• Headworks concrete repair
• Selector Options
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• Aeration Basin Evaluation and Options
• RAS/WAS System Evaluation
• Outfall Concept
• Effluent Flowmeter Options
3.2 Schematic Design Report
An executive summary and suppleme~tal materials (as listed below) will be prepared to add to the
technical memoranda prepared in subtask 3.lto create a Draft Schematic Design Report for City
and Ecology Review .
• Preliminary WWTP Site Plan (Civil)
• Overall WWTP Process Flow Diagram
• Flow Stream Identification Methodology Proposal
• WWTP Hydraulic Profile
• WWTP Mass Balance
• Draft Geotechnical Report
• Preliminary Electrical Design Concepts
• Preliminary Structural and Architectural Design Concepts
• Preliminary Control System Block Diagram and Control Philosophy
• Ecology SRF Loan Requirement Summary
• Construction Cost Estimate (per Task 6)
3.3 Progress/Findings Workshop
The deliverables and findings from this task will be presented to the City in up to a full day
interactive workshop to solicit City input and direction. At the completion of subtask 3.3, a
summary of the Workshop Presentation discussions, decisions, and action items will be
documented and added to the Draft Schematic Design Report to create the final report.
Deliverables
1. Workshop Presentation (PowerPoint electronic format)
2 . Draft and Final Schematic Design Reports (PDF electronic format)
Assumptions
1. The Fac ility Plan meets the requirements of an Engineering Report per Washington
Administrative Code (WAC) 173-240-060 and a separate Engineering Report for the work
proposed and subsequent Ecology review will not be required.
2 . Ecology's regional representative will be invited to the Workshop and be provided the
deliverables for review and comment .
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3. City and Ecology review will occur after the workshop. Consultant and City project
managers will meet to discuss review comments and resolve conflicting comments no later
than two weeks after the workshop.
4. The City will provide clear, consolidated and timely input and review of the work products
produced by the consultant.
5. Consultant will continue to proceed with design efforts, as needed, while City and Ecology
perform their reviews .
6. At the conclusion of this task, the design is considered 20 to 30% complete.
Task 4 -Design Development
The objective of this task is to finalize the design concept and describe it in terms of structural,
architectural, electrical, mechanical and treatment systems. At the completion of this phase of
the design process, it is intended that all major decisions have been made and the design elements
are essentially "frozen" so that the larger design team can efficiently use the deliverables to guide
the detailed development of the construction contract documents.
Activities:
4.1 Design Concept Refinement
With the basic process, site, major equipment, O&M and overall concept identified at the end of
Task 3, additional analysis will be performed as required to adequately define and communicate
the design for City and Ecology review, input and endorsement. The design of supporting systems
and utilities will be detailed by discipline in both technical memoranda and preliminary drawing
format . Work products from this design step will include the update or preparation of at least the
following items.
• Final flow stream IDs, legends, and abbreviations
• Final Process Flow Diagrams
• 90% Process & Instrumentation and Control Diagrams (P&IDs)
• WWTP Hydraulic Profile
• Equipment Database Spreadsheet with support requirements
• Final WWTP Mass Balance
• Site Plans for Civil, Mechanical, and Electrical Utilities
• Preliminary Construction Duration and Sequencing Plans
• General Contractor Supplemental Bidder Responsibilities (per 4.2)
• Preliminary Electrical One-Line diagrams
• Building Floor Plans and Sections
• Unit Process Renderings, Plan Views and Sections
• 90% Control System Block Diagram
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• Process Control Narrative Descriptions
• Construction Cost Estimate (per Task 6)
4.2 General Contractor Supplemental Bidder Responsibilities
Due to the specialized nature of the construction work, Consultant will work with City to develop
supplemental bidder responsibility criteria to include in the bidding documents. The criteria used
will be based on similar material used by the Consultant on past projects with modifications as
necessary to meet specific state, Ecology, or City needs . Criteria will be crafted with the intent of
not unduly restricting competition, but to establish a baseline threshold of the ability of the bidder
to successfully perform the work .
4.3 Preliminary Contract Document Configuration
Consultant will prepare the following items to facilitate, City, Ecology, and design team review and
comment. Input received on all three will be incorporated and the modified documents used to
start the formal assembly of the contract documents in Task 5.
• City Construction Contract Legal/Insurance Questionnaire
• Draft Specification list (including Ecology SRF inserts, as appropriate) and draft major
equipment specifications
• Draft Design Drawing Index
4.4 Design Development Package and Review Workshop
The work products produced in this task will be assembled into a Draft Design Development
Package for City and Ecology Review. A workshop presentation that summarizes the work
products, findings and conclusions from this task will be prepared and presented to the City in up
to a full day interactive workshop. At the completion of the workshop, a summary of the
Workshop Presentation discussions, decisions, and action items will be documented and created
and added to finalize the Design Development Package.
Deliverables
1. Workshop Presentation (PowerPoint electronic format)
2. Draft and Final Design Development Package (PDF electronic format)
Assumptions
1. At the completion of this task, all major design decisions are considered complete and
ready for final contract document development by the expanded design team. Significant
design changes initiated by the City after this point will likely require a design budget
adjustment.
2. Ecology's regional representative will be invited to the Workshop and be provided the
deliverables for review and comment.
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3. City and Ecology review will occur after the workshop. Consultant and City project
managers will meet to discuss review comments and resolve conflicting comments no later
than two weeks after the workshop.
4. The City will provide clear, consolidated and timely input and review of the work products
produced by the consultant.
5. Consultant will continue to proceed with design efforts, as needed, while City and Ecology
perform their reviews.
6. At the conclusion of this task, the design is considered 50 to 60% complete.
Task 5 -Contract Document Development
The purpose of this task is to transform the developed design concept into the detailed Contract
Documents necessary for the bidding, award, and construction of the work. This task has been
divided into two steps to facilitate review and finalization of the documents.
Activities:
5.1 90% Contract Document Development
Consultant will prepare a 90% complete set of Contract Documents, which will be the basis for the
final Contract Document review submittal. These documents will include the Bidding
Requirements, Contract Form, Conditions of the Contract, Specifications, and Drawings. Drawings
and specifications will include the required civil site work, landscaping, architectural, structural,
process mechanical, HVAC, plumbing, electrical, and instrumentation and control design necessary
for both the bidding and construction of the proposed improvements.
5.2 90% Contract Document Overview Workshop
A workshop presentation that summarizes the work products from this task will be prepared and
presented to the City in up to a full day interactive workshop. Workshop Presentation discussions,
decisions, and action items along with City and Ecology review comments will be documented and
consolidated for use in finalizing the Contract Documents.
5.3 Constructability Review
A constructability and general review of the prepared design documents (starting with the
schematic design report and ending with the 90% Contract Documents) will be completed by
consultant's in-house construction management staff, third party construction management staff,
or other entity as agreeable to the City. The review documents will be provided a week in advance
of review meetings. Budget includes up to two review meetings of four hour duration with the
design team leads to discuss project constructability and recommended alternative approaches.
Consultant will prepare and distribute a summary of the review comments received for discussion
and potential inclusion in the next design deliverable.
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5.4 Finalization of Contract Documents
Following receipt of the review comments, consultant will incorporate them, as appropriate, and
prepare a final stamped set of Contract Documents ready for formal Ecology review and approval.
5.5 Final Contract Document Overview Workshop
Modifications to the 90% documents and how the various review comments were addressed, will
be documented and presented to the City and Ecology in up to a half day workshop .
Deliverables
1. 90% and Final Contract Document Workshop Presentations (PowerPoint electronic
format)
2. 90% and Fi nal Contract Document Packages (PDF electronic format, up to four hard copies
with half size drawings, and up to one full size drawing set of Final drawings)
Assumptions
1 . Ecology's regional representative will be invited to the Workshops and be provided the
deliverables for review and comment.
2. City and Ecology review will occur after the workshop. Consultant and City project
managers will meet to discuss review comments and resolve conflicting comments no later
than two weeks after the workshop.
3 . The City will provide clear, consolidated and timely input and review of the work products
produced by the consultant.
4. Consultant will continue to proceed with design efforts, as needed, while City and Ecology
perform their reviews .
5. The Contract Documents shall consist of the following elements or sections -Bidding
Requirements, Contract Forms, Conditions of the Contract, Technical Specifications, and
Drawings.
6 . Consultant's standard documents (which are based on the Engineering Joint Contract
Documents) will be used for the basis of the Bidding Requirements, Contract Forms, and
Conditions of the Contract sections of the Contract Documents. These base documents
will be augmented with amendments or revisions as necessary to address both Pasco and
Ecology SRF specific standards and requirements, as applicable.
7. The specifications will be based on consultant's standard documents and follow the SO
division Construction Specification Institute (CSI) format.
8 . Only one set of Contract Documents is assumed .
9 . It is assumed the construction will be performed by a single general contractor who will
furnish all equipment, materials, and labor necessary to construct the project.
10. The Contract Documents will assume a lump sum bid with award to the lowest responsive,
responsible bidder.
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11. The drawings will be developed using consultant's standard AutoCAD software. At
consultant's discretion, some drawings may be produced in three-dimensional format to
assist the design, review, and construction process.
12. The drawings will be produced on 22" by 34" full-size format, but with text and layout that
will allow the use of half-size sheets.
Task 6 -Cost Opinions
The intent of this task is to prepare construction cost opinions throughout the design process to
be used as a tool to help the City and design team evaluate the relative impact of design changes
and manage the project from a budgetary perspective. The relative accuracy of this work will
increase as the design progresses. Consultant will endeavor to produce these opinions within the
accuracy ranges identified in AACE lnternational's Recommended Practice Document No. 18-R-97.
These cost opinions should be expected to vary from the actual construction bids received due to
a number of factors outside the control of the City or Consultant. These factors include, but are
not limited to, volatility and unknowns regarding commodity pricing, the labor market, inflationary
escalation, etc. Consultant will employ an outside construction cost estimating firm for this task.
Activities:
An estimate of construction costs will be developed based on the deliverables prepared for each
of the project tasks as listed below:
6.1 Project Definition Construction Cost Opinion
6.2 Schematic Design Construction Cost Opinion
6.3 Design Development Construction Cost Opinion
6.4 90% Contract Document Construction Cost Opinion
6.5 100% Contract Document Construction Cost Opinion
Deliverables.
1. Construction cost opinion report based on the design information available in each step as
described in Task 2 through 5.
Task 7 -Design Reviews
The purpose of this task is to monitor the quality of the project using design lead independent
quality assurance/quality control (QA/QC) reviews. Multidiscipline internal QA/QC design reviews
will be performed informally during the progress of the design. Formal QA/QC reviews will be
performed in parallel with the City and Ecology reviews at the following stages/subtasks.
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•,
Activities:
7.1 Project Definition QA/QC
7.2 Schematic Design QA/QC
7.3 Design Development QA/QC
7.4 90% Contract Document QA/QC
7.5 Final Contract Document QA/QC
Task 8 -Special Activities & Investigations
The objective of this task is to provide for the execution of a number of special activities or
investigations that are either not included in the previous tasks and/or whose timing or need has
yet to be determined. For each item, either a technical memorandum or activity specific
document will be prepared to facilitate City review and comment.
Activities:
8.1 Interim WAS Thickening Plan
The existing waste activated sludge (WAS} thickening equipment (DAFT} is old and is at or near
capacity. The City also has a rotary drum thickener (RDT} that is used for digested sludge
thickening that may be used to either fully or partially as a substitute for the DAFT, if it fails. This
plan will be developed to help ensure that this critical WWTP function is maintained while design
and construction of the proposed WAS thickening improvements are being completed. The plan
will explore and quantify the costs and operational impacts of various options to provide interim
WAS thickening ranging from using the RDT with the existing or a new polymer to the rental or
lease of new equipment that could be housed in a temporary enclosure until the new facilities are
completed. City staff will support this plan by doing operational tests of the RDT in early 2020.
8.2 Interim Blower Redundancy Plan
Air supply to the City's two existing aeration basins is provided by two magnetic bearing turbo
blowers that were installed in 2012. While this equipment is relatively new and has performed
wel l, the operation of both blowers is regularly needed . If one of these blowers were to fail, the
City would not be able to treat their wastewater adequately. This plan will be developed to help
ensure that this critical WWTP function is maintained while design and construction of the
proposed Secondary Treatment improvements are being completed. The plan will explore and
quantify the costs and impacts of various options to provide supplemental interim blower capacity
ranging from refurbishing and making an old blower from the 1990s operational to expediting the
purchase and installation of a new magnetic bearing turbo blower similar to those presently being
used .
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8.3 Detailed Equipment Selection Reviews
The proposed improvements can employ numerous different types and configurations of
traditional and emerging treatment equipment with varying levels of treatment performance, up-
front equipment costs, operational costs, and maintenance needs. While the selection of most of
the equipment needed is anticipated not to require more than a desktop analysis by the
consultant, this subtask provides an allowance for the City and Consultant to perform specialized
investigations into some of these technologies to help determine the equipment that is best suited
to meet there needs . Equ i pment that may warrant a higher level of investigation include aeration
diffusers, aeration blowers, open channel flowmeters, and flow splitting devices . No work on this
subtask will be performed without the advance approval of the City
8.4 WWTP Site Visits
Like subtask 8.3 this subtask is an allowance for visiting active WWTPs to aid equipment selection.
These visits will involve seeing the equipment options in operation and talking to the operators
that use them on a daily basis to solicit their input on performance and ease of use versus that
claimed by the various equipment manufacturers. No work on this subtask w ill be performed
without the advance approval of the City.
8.5 Energy Efficiency Incentive Coordination & Application
Energy efficiency incentive payments are ava i lable from the Bonneville Power Administration
which are applied for and coordinated with the local power authority. Depending on the
equipment and processes selected by the City as part of the proposed improvements, there is a
strong likelihood that energy efficiency incentive payments can be received . This subtask is an
allowance for the Consultant to work with both the City and local power company to apply and
receive energy efficiency incentive approval prior to the bidding and construction of the work (a
requirement of the incentive program). No work on this subtask will be performed without the
advance approval of the City.
8. 6 Permitting and Public Outreach
The proposed improvements will require multiple permitting elements, some of which may or may
not be required. This work includes SERP/SEPA checklists and reports, Cultural and Historical
Resources review and concurrence, the development of Inadvertent Discovery Plans, and Federal
Crosscutter coordination and review as a potential condition of receiving a state SRF Loan .
Associated public outreach may also be necessary depending on cultural and historical resource
sensitivities and federal cross-cutter review comments.
This subtask is an allowance, based on similar past efforts by both Consultant and City, for the
Consultant to assist City staff in public outreach to stakeholders as well as the joint preparation of
the reports, checklists, and applications needed for the execution of the proposed design. No work
on this subtask will be performed without the advance approval of the City .
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8.7 Right-of-Way and Easement Acquisition
The vast majority of the proposed improvements are planned to take place in City owned land at
the WWTP site. Work on the outfall pipeline is anticipated to require some level of additional
right-of-way. This subtask is an allowance, based on similar past efforts by both Consultant and
City, for the Consultant to assist City staff in the acquisition of all rights needed to execute the
proposed work, including permanent and temporary easements and right of entries. Work
anticipated includes the generation of legal descriptions, exhibits, title reports, appraisals, offer
letters and Administrative Offer Settlement. Work is assumed to be limited to negotiations with
the Port of Pasco only. Fees or payment for the purchase of land or easements are assumed to be
payed by the City and are not included in the budget for this work.
Task 9 -Bid-Phase Assistance
The aim of this task is to provide support to City staff during bidding and finalizing contracts with
the lowest responsive and responsible bidder with the Consultant providing the following services:
Activities:
9.1 Pre-Bid Meeting
Prepare a meeting agenda and attend the Pre-Bid Meeting with City staff, Contractors and other
parties interested in the project. Provide sign-in sheets and document questions and informal
responses made during the meeting.
9.2 Reponses to Bidder Inquiries and Addenda
Assist City with responses to Bidder inquiries and questions. Questions and inquiries that require
clarification to all Bidders will be issued via Addenda prepared by Consultant for City review and
use . This work may also include the development of addenda to cover minor comments received
by the City, Ecology, or other permitting agency that are received after the development of the
Contract Documents are complete.
9.3 Bid Evaluation Support
Conduct an evaluation of all bids received and prepare a Bid Tabulation spreadsheet that includes
a summary of the engineer's estimate, the monetary bid from each bidder, a review of the selected
major equipment manufacturers, a review of required bid materials (e.g. -bid bond, listed
subcontractors, acknowledgement of addenda, etc.), and a review of the supplemental
responsibility criteria provided by the lowest responsive bidder. Discuss findings with the City and
then prepare a draft Recommendation of Award for City use.
Assumptions
1. All deliverables described in the subtasks will be provided in either PDF or Microsoft Word
format as needed.
City of Pasco
December 2019
Pa sco WWTP SOW_Pha se 1 (31 DE C2019).docx
MURRAYSMITH WWTP Improvements, Phase 1
16
Budget
The work covered under this scope of work will be billed on a time and materials basis at the billing
rates for personnel working directly on the project, which will be made at the Consultant's Hourly
Rates, plus Direct Expenses incurred. The overall budget estimate breakdown for this work is
outlined in the table below. Consultant will manage the work identified to the aggregate
authorized budget amount which shall not be exceeded without prior written authorization from
the City .
Task Amount
Task 1 -Project Management $230,475
Task 2 -Project Definition $171,445
Task 3 -Schematic Design $248,233
Task 4 -Design Development $314,948
Task 5 -Contract Document Development (90%) $669,558
Task 5 -Contract Document Development (Final) $156,351
Task 6 -Cost Opinions $125,124
Task 7 -Design Reviews $138,749
Task 8 -Special Activities & Investigations* $225,105
Task 9 -Bid-Phase Assistance $41,579
TOTAL $2,321,567*
* $144,950 of this budget on an as-needed basis and used only if approved by the City
Project Schedule
Assuming a Notice to Proceed by the second week of January 2020, the work provided under this
scope of work is anticipated to be completed per the milestone dates provided in the table below
to meet the City's desire to apply for Ecology Funding for construction. Consultant will make every
effort to complete the work in a timely manner; however, it is agreed that consultant can not be
responsible for delays occasioned by factors beyond its control, nor by factors that could not
reasonably have been foreseen at the time this scope was executed.
City of Pasco
December 2019
Pasco WWTP SOW_Phase 1 (31DEC2019).docx
MURRAYSMITH WWTP Improvements, Phase 1
17
Task
Task 2 -Project Definition
Task 3 -Schematic Design
Task 4 -Design Development
Task 5 -Contract Document Development (90%)
Task 5 -Contract Document Development (Final)
City of Pasco
December 2019
P>sco WWTP SOW_Phase 1 (31DEC2019).docx
MURRAYSMITH
Completion Date
2/21/2020
4/10/2020
5/29/2020
9/22/2020
11/16/2020
WWTP Improvements, Phase 1
18
Subconsultant Project Role Summary
Dr. David Stensel Treatment Process Technical Advisor -similar role in Facility Plan
Dale Richwine General Technical Advisor and Independent OA/QC -similar role in Facility
Plan
Tracy Cork General Technical Advisor and Independent QA/QC -similar role in Facility
Plan
Dr. Diego Rosso Energy Efficiency and Diffuser Option Specialist
Industrial Systems Supplemental Electrical and Instrumentation Design Support (Murraysmith
and IS have established work/expertise share working agreement)
Townsend Controls Supplemental Electrical and Instrumentation Support -local firm with
extensive knowledge of City systems and programming
Architects West Architectural/Building Facility Design
Shannon & Wilson Geotechnical Exploration and Engineering Support
Permit Survey Topographic and plant feature surveying
Geophysical Survey Utility locate support to Permit Survey
USF Right of Way Negotiations -outfall alignment focus
ESA/CRC Permitting and Cultural Resources Support, if required
Ott Sakai Independent Construction Cost Estimating Professionals
T•••• • MONT
1.2-PMP -~-.
1.4 • Cit'I and Desitn Team Coordination
tlii .C'l r,.,,._,_....,
n.1-..
f •-• l'tlQJI.CT IM!flltlllOH ,, -~
2.1 • Geotechnk:al lnvestiaatiom , .
2.1 -&rstin1 Facili N Structural and AtchitKtural revit!w .. ·-· 2.1 -PrtlimlnMV aulidin• omm1 Coormati~ ilf'ld Cod• RCVlftl
"· ,-
2.2 • WWTP Process Model Refinement
"· 2.2 -Hvdraullc Model iairi
"· 2.4 • Unit Process Conf111.uratlon Reffnement
"· 2.5-Pra te-ct Ot!flnitlon 11-rt
rr• .. T1C-llfSIG/j
3.1-TM Heidworks
3.1-TM Selector
3.1 • TM Aeration Basins
3.1 • TM AAS/WM
l.1-TMOutfall
3.1 • TM Effluent Aowmeter ,, ,llf',..,,.,..,.,""
3,2-O.,erall Process now Qlal!ram
"·
3.2 • WWTP ~draullc Profi~ , . '
3.2 -Dl'ahGeotec:hnlal Reoon
n ., ...
3.2 • Prelimina ry Stru,tur.iil and Ar,hitectural Desi1m Conce,ns
;ii-,. Pr.o l
3,2 • Ecole~ SRF Loan Reauirernent Summa rv ...
3.3 • PrOl!res5'Findiru::is Workshoo ... ····-
fa,i'.J-
,..,.. ,1 . OESIGN DlVELONEMT
4,1 • Final Flow Stream IDi..ln ends. and abbrl!Vi.altans
4.1 • Final Process Flow Dlauams
4.1 • 90% P&IDS
•U • WWTP Hw:lraulic Profile
4.1 • Ell'l uloment Database Sorl!!:adsht:et
4.1 • WWTP Mass Balance •.l •ClvilSltePlan
•.1 • MecN~I Site ~n
4.1 • Uectrlcal Site Plan
4.1 • Prelim Construction Duration/Sgiuencin• Plan
4.1 • Electrical One-line Oiarams
4,1 • BuildiM Floor Plans and Sections
4.1 • Unit Process Renderi"u • Plan Views and Sections
4.1 • 90'6 Control S'fstl!!:m Block Dla11.ram
4.1 • Process Control Nam1tive Descri ptions
4.2 • General Contractor Suoolemental Bidder Roa<JV\nsibllities
4.3 • Cit Contract Le 11:al/lnsurance Questionnaire
4.3 • Draft Soeciflcation list
4.3 • Draft Ma 'or gr,ulcment 'fications
-4.3 • Draft Desi.I n Ora•.,; .. • Index
4.4 • Draft Dcsilt n Dev..tonment Packa•e
-4.4 • Review WorkmM
4.4 • Anal Oes~n Dev
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City of Pasco, WA
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5.1 • 90'6 Mechan ical Drawln 11.s and soecifica tions
5.1 • 90% EIKtriul Orawinfi and Soec iflcat ions
5.1 • 90% l nst ruml!ntation Dr awinl!S and soecific;it ions
5.2 • 90'6 Oocu~nts OveJVi ew Wori:sh m:i
S.2 • 90% Comment Consoli dation
5.3 • ConstructabilllY Review , ... -s
, < • CXlHTIW;rOOCIIMffjTOfVI' -5.4 •Gelll!lral Sheets and Front-End ~aal Contract Documents
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5.4. Structural Or.1winu sand SnH.ificat ions
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5.4 • Electrlca l Ora w.nts an d Spec ificat ions
5.4-lnstrumentat!on Orawin as and Suecifications
5.4 -Fina I Docu ments Overview Woricsho i!t
,_ OIIH IO NS
6.1-PD Construction Cost OPi nion
6.2 -SO C:O nstru ctloo Cost Oo lnion
6.3 -DD Construction Cost ocinion
6.4 -~ CO Construction Cost Ooinlon
6.5 • Final CD Construction Cost Cai nion
Tatf-.i
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8.1 -Inte rim WAS Th ickenin Plan
8.2 • Inte rim Slower Red undanct1 Plan
8.3 -Det ailed Enu i ment Selection Reviews
8.4 • wwrP Site Visi ts
8.5 • Ene rll'II Incentive Coordination & ication
8.6 • Permi ttin.1. and Public Outre ach
B. 7 • ROW & Easem ent Acnui si tio n
TutliMMOblt
Taki· IN).-...-u a.'lll.li" Ma
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9.3 • Bid Evalu1tion Su
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City of Pasco, WA
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City of Pasco , WA
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WWTP IMPROVEMENTS, PHASE 1
City of Pasco, WA
PROPOSED FEE ESTIMATE
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murraysmith
2020 SCHEDULE OF CHARGES
Personnel:
Labor will be invoiced by staff classification at the following hourly rates, which are valid from January 1, 2020 through
December 31, 2020 . After this period, the rates are subject to adjustment.
Billin g Classifications 2020 Rates Billin g Classifications
Principal Engineer VI $270 Construction Manager VIII
Principal Engineer V $260 Construction Manager VII
Principal Engineer IV $250 Construction Manager VI
Principal Engineer Ill $239 Construction Manager V
Principal Engineer II $230 Construction Manager IV
Principal Engineer I $222 Construction Manager Ill
Professional Engineer IX $212 Construction Manager II
Eng ineering Designer IX $204 Construction Manager I
Professional Engineer VIII $202 Inspector VII
Engineering Designer VIII $193 Inspector VI
Professional Engineer VII $191 Inspector V
Engineering Designer VII $184 Inspector IV
Professional Engineer VI $182 Inspector Ill
Engineering Designer VI $175 Inspector II
Professional Engineer V $171 Inspector I
Engineering Designer V $164 Technician IV
Professional Engineer IV $161 Technician Ill
Engineering Designer IV $161 Technician II
Professional Engineer Ill $157 Technician I
Engineering Designer Ill $157 Administrative Ill
Engineering Designer II $143 Administrative II
Engineering Designer I $132 Administrative I
Project Expenses:
Expenses incurred that are directly attributable to the project will be invoiced at actual cost. These expenses include the
following:
CADD Hardware/Software
Modeling and GIS Hardware/Software
Mileage
Postage and Delivery Services
Printing and Reproduction
Travel, Lodging, and Subsistence
Outside Services:
$18 .00/hour
$10.00/hour
Then-current IRS Rate
At Cost
At Cost
At Cost
$227
$219
$203
$188
$178
$162
$150
$133
$188
$172
$156
$145
$129
$117
$100
$155
$139
$120
$101
$110
$101
$89
Outside technical, professional, and other services will be invoiced at actual cost-plus 10 percent to cover administration and
overhead .
20200R/SW WA/ID/CO MURRAYSMITH Confidential
CITY OF PASCO
INFORMATIONAL COVER SHEET FOR
DOCUMENTS REQUIRING CITY MANAGER SIGNATURE
(Print on Blue Paper when completed .)
Project Name: 19072 -WWTP Improvements Phase 1 (CP7.SE.2A.19.03 )
Vendor Name: Murraysmith
Date: 1-8-2020
Contract Number: ---=1-=-9-=-0...:..48~---
Amount seeking approval for: $ 2 ,321 ,567
G/L Account#: 450.90 .665-56.6510
CONTRACT OVER 100 ,000 ~
DIVISION:
D Administration [8J Engineering D Operations D Sewer D Water D Irrigation D Treatment Plants D Reuse D Other
AGREEMENT TOPIC & BACKGROUND:
The Wastewater Treatment Plan {WWTP) Facility Plan was prepared by Murraysmith and approved by the
Washington State Department of Ecology (Ecology) in August of 2019. This plan identified existing and future
WWTP deficiencies through the year 2040 and developed a plan to address them, ensuring the facility has
adequate treatment capacity for the foreseeable future. The currently adopted Capital Improvement Plan and
2019-2020 budget were in part developed from the aforementioned Facility Plan.
Contemplated WWTP upgrades include the replacement of components that have surpassed their useful life
and the addition of capacity improvements to accommodate current loading and anticipated growth .
l
The initial improvements proposed to the WWTP involve addressing short-term capacity and operational needs
and improving the efficiency of design execution .
Phase I of the proposed WWTP improvements focuses on secondary treatment upgrades/expansion
and outfall replacement, along with plant electrical upgrades. Subconsultants will assist in site
investigation: geotechnical characterization, topographic survey, archaeological investigation, among
others. Hydraulic modeling for liquid and solids streams and right-of-way acquisition are included in
the scope of work, as well. Phase I improvements have an estimated project cost of $21 M.
CONTRACT SELECTION PROCESS:
D Consultant Roster D RFQ D Formal Bid [8J Small Works Roster D Negotiated D N/A or Other ____ _
BUDGET/FINANCIAL IMPACTS: Funding for this project includes City contributions from the 2017 Revenue
Bond; additional funding will be from an additional Revenue Bond and Water Quality (WQ) Loans from the
Department of Ecology (2021 & 2022)
Revenues:
2017 Revenue Bond
Revenue Bond
2021 Ecology WO Loan
2020 Ecolo gy WO Loan
Total Funds Available
$1,684,000
$4,792,250
$2,600,000
$16,850,000
$25,926,250
CONTRACT EXPIRATION DATE: 12/31/2021
D Council action needed for future renewal
Expenditures:
Preliminary Engineering (PE) $3,462,000
Right-of-Way (RW) $
Construction (CN) $22,443,000
Total Est. Ex enditures $25,905,000
INSURANCE EXPIRATION DATE: ---
Approved by Council on January 7th , 2020
ATTACHMENTS:
-Two (2) Original PSA's (Partially Executed)
DOCUMENT DISTRIBUTION AFTER SIGNED:
• Original to City Clerk with copy of blue sheet
• Original to vendor (their choice)
• Copy to Public Works Department