HomeMy WebLinkAboutJUB Engineering, Inc – WSDOT Supplemental Agreement No. 1 - Lewis Street Overpass (CP5-ST-5A-13-02)... :Z: Washington State Y/1 Department of Transportation
Supplemental Agreement Organization and Address
Number 1 J-U-B ENGINEERS, INC.
Original Agreement Number 2810 W. Clearwater Ave., Suite 201
Kennewick, WA 99338
30-18-020
Phone: (509) 783-2144
Project Number Exerution Date Completion Date
STPUS-HLP-3530(006) February 5, 2018 December 31, 2021
ProjectTrtle New Maximum Amount Payable
Lewis Street Overpass $1,491,300
Description of Work
This supplement includes development of right-of-way plans and acquisition to the project work. This supplements adds a
subconsultant to provide appraisals and negotiations. This supplement includes a Traffic Analysis that was needed for funding and
justification to reduce bridge width. This supplement includes additional design to provide pedestrian stairs, The total estimated
cost of Supplement 1 is $126,500.
The Local Agency of -=C=i •~Y~of~P~as=c~o'-----------------------------
desires to supplement the agreement entered in to with -=-J•-=U~·B=-=E~N=G=IN~EE=R=S=·=•N~C~. __________ _
and executed on February 5 . 2018 and identified as Agreement No. -=-JUB=-=-N~o~. 3~0-~18~-0=20~--------
AII provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
See Attached Exhibit A
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: .::n=o =ch=an=ge=----------------------------
111
Section V, PAYMENT, shall be amended as follows:
Supplement No. 1 total estimated cost is $126,500.00 for a total increased budget of $1,491,300.00
Supplement No. 1 includes updated WSDOT approved (reduced) overhead rate for J-U-B Engineers.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By:·T-,z:::,/~ ~-t,.. ~--
--~;,c.--=-=ic;......,:;;;;:Co..;;..n;:;.su:,.1ta',_n~t~S~~-na~u""": ........ -"--'=-----Approving Authority Signature
DOT Form 140-063
Revised 09/2005
Date
Summa ry of Pa yments
Basic
Agreement Supplement 1 Total
Direct Salary $308,504.37 $18,911 .61 $327,415.98
Overhead $586,027.86 $32,930.45 $618,958.31
* Direct Non-Salary $399,226.27 $69,031.45 $468,257.72
** Adjustment ($21,554.47)
Fixed Fee $92,551.31 $5,673.48 $98,224.79
Total $1,364,755.34 $126,546.99 $1,512,856.80
Rounded $1,364,800.00 $126,500.00 $1,491,300.00
Direct Non-Salary Costs
Direct Expenses $2,147 .60 $570.45 $2,718.05
Subconsultants $397,078.67 $68,461.00 $465,539.67
Direct Non-Salary $399,226.27 $69,031.45 $468,257.72
** Adjustment
Base Agreement
Credit from 2010
Scope
J•U•B ENGINE£RS, INC,
Exhibit A
Scope of Work
J-U-B ENGINEERS, Inc.
Preliminary Engineering
Lewis Street Overpass
City of Pasco, WA
SUPPLEMENT DESCRIPTION
This supplement addresses the following out scope items:
1. The original scope of work excluded right of way appraisals, negotiations and right of
way plans. The City requested J-U-B assist with the acquisition of a BNSF easements
and a temporary construction easement previously acquired but WSDOT required
updating due to the time lapse. This supplement includes the addition of subconsultant
Universal Field Services to provide appraisals and negotiations. WSDOT also requires
an overall right of way plan documenting the parcels previously acquired by the City and
updated information.
2. The original scope of work excluded traffic studies. The City request J-U-B to conduct an
analysis to evaluate the number of lanes needed for the Lewis Street Overpass, and
assess the capacity needs at the intersections at the western end of the overpass.
3. NEPA -WSDOT required 40+/-adjacent buildings to be inventoried as part of the
updated Section 106 process.
DUTIES AND RESPONSIBILITIES OF CONSUL TANT
TASK 1 PROJECT ADMINISTRATION
Subtask 1.1 Project Management
Supplemented to include scope development for Right of Way Tasks.
Assumptions:
• Right of Way coordination is included in the new right of way task.
TASK 2 DATA COLLECTION-No additional scope
TASK 3 BNSF RAILWAY COORDINATION -Additional scope included in Task 4
Lewis Street Supplement No 1. Rev 12-3-19.doc Page 1
----(J-~
.J•U•B ENGINEERS, INC.
TASK 4 PRELIMINARY DESIGN
Traffic Study -The original scope of work excluded traffic studies. The City request J-U-8 to
conduct an analysis to evaluate the number of lanes needed for the Lewis Street Overpass, and
assess the capacity needs at the intersections at the western end of the overpass
Deliverables:
• Traffic Analysis Technical Memorandum
Right of Way -This supplement includes the development of right of way plans and legal
descriptions provided by J-U-B Engineers. J-U-B Engineers will coordinate on the development
of right of way plans meetings WSDOT requirements for this project as needed for certification.
Subconsultant Universal Field Services (UFS) will provide appraisals and acquisition per the
attached Scope of Work dated May 15, 2019.
Deliverables:
o Right of Way Plan, & Exhibits
• Legal Descriptions
• Appraisals (UFS) & Review Appraisal
TASK 5 FINAL ROADWAY & TASK 6 FINAL STRUCTURES DESIGN
5.7 Specifications -Update specifications to WSDOT/APWA 2020. Includes supplemental
review and update prior to advertisement due to delay in funding.
Pedestrian Stairs Structural Design -Stair located on the west end of the structure was
added to the design scope. J-U-8 provided structural design and coordinated with KPG on
details.
TASK 7 URBAN DESIGN, LIGHTING, LANDSCAPING, IRRIGATION (KPG)
These extra services will be provided by subconsultant KPG:
1. Additional detailing of overpass Decorative Fencing (Archway Design) is much more
complicated and requires more coordination then envisioned .
2. Added custom stair hand railings and stair lighting.
3. Initial work initiated by City for interpretive plaza and then cancelled.
Assumptions:
• Complete construction plans, specifications and estimates.
• The City to provide written content and photos for interpretive signs.
• The City to provide all public outreach and stakeholder coordination.
• JUB to determine feasibility and salvaging specifications and structural details for
existing salvaged traffic barriers .
Lewis Street Supplement No 1. Rev 12-3-19.doc Page2
...,,,,---
(J·U·B} ~
J•U•B ENGINEERS, INC,
• Final design will be integrated into LSO plans as it becomes available. It is
assumed that outstanding design after award of contract will become a change
order.
Deliverables:
D 100%/Bid submittal and or change order drawings and specifications.
LIMITATIONS
The following limitations from the original scope of work is deleted:
• Right of \/Vay appraisals and negotiations are not included in this scope and would
require a supplement.
• Traffio st1:.1dies , modeling, andtor projections are not included in this scope.
CONSIJL:"+AN+ has in house staff if required.
Lewis Street Supplement No 1. Rev 12-3-19.doc Page3
CLIEtfT: City of P.as:co
DATE: Navembu 14, 2D19
s«t!M: 2nd Avenue to Orepn. Avenue
PROJECT TASK
TASK 1 )PROJECT ADMINISTRATION AND PUBLIC INVOLVEMENT
1.1 Project Management
Scope development
PFajeGt Cggr;dlRa;i°GA Pl.1i!l£
1.2 QC Cub.,._,1, and Rre5e, ,a
~dEfit:le~al IRl:eFiFR F~4~ fe,= CeA1t,=wQabm~
TAS!l 5 !FINAL DESIGN
IM..,.... .... .P b~...,..
5. 7 Specifications • Update Sper.:iffcatlons
•10 Traffic Analysts
110· RIGHTOFWAY
111 Coordination
112 Plans, Exhibits, and Leeat Oescriptions
113 J.ppnltsals., Coordination
lASI( 6 I STRUCTURES LEWIS STREET REDESIGN ,,...._,....,i,,,...........,...,,..oH_
Pedestrian Sta1n
TASI( 7 I URBAN DESIGN, LIGlfTIIIG, LANDSCAPING (KPG)
T-.S1(9 ~EPI IIPP'TC 11'/IPEMER)
TOTAL
c;o•-ol•blll~ R..... 1aud9H '-""'"I~
Total JUB
Expenses
Subcon<ultants
Total
Total rounded (S 100)
Management Re-serve
TOTAL
....,,,C.,t,
$4,SN,..23 _
s,,s,a.n
··s-c,S96,23
so.co
$11.00
so.co
147$1.18
$0,00
so.co
S,4 ,010.31
st,347.21
S39,15M7
S13,927.71
$21,159.46
$4,066.80
$5,414,1~
SO.OD I
$5,•II. 1• I
ss,.,u."4
S57,5H.54
$570,•5
$69,461 ,00
$126,546,99
$126,500.00
$0.00
$126,500.00
$1,364,800.00
$1,491,300.00
_ ...
°'"'"' ... v.
$21l ..
LO
2.0
2.0
0.0
o.o
0.0
0,0
o.o
o.o
0.0
0.0
o.o
o,o
2.0
ESTIMATED PERSON-HOUR EXHIBIT
Lewis Street Overpass -Supplement No. 1
i... ... )Kt ... ,.,. -~tn1me.i ,..,..._ ~ ·--IQ< -<\Id. y,.,.,. .... _
;,,,.o. MUtlfl
>114,l"I l\t.0,-0 $157,11 $te.t.'97 S1tll.7'
1',0 1.0 2-0 o.o 0.0
16.0 l,O 2.0 00 0,0
16.0 2.0 2.0 0.0 0.0
0,0 0.0 0.0 0,0 o.o
43.0 101 .8 13.0 0.0 o.o
I.C) 6,0 4.0 0.0 0,0
U .l 0 ,0 z.s 0 ,0 o.o
19.1 101 .1 10.5 0,0 o.o
21 .0 52.3 5.0 0.0 0.0
4.8 29.S s.s 0.0 0.0
4,0 20.0 0.0 0,0 0.0
0.0 o.o .1,0 10.0 ,.o
o.o 0,0 J.O 10.0 9.0
59.0 103.8 18,0 10;0 9.0
tr--'-""Y-~-QCI,-----· /'ll -., ... ~--ltAIIO ci.r1,.i -._.,,.,,. -· "" CO,,,l(>,;o._ ~,~ ..., ,,... .. 1M1.J, Sl'.'9 ""·St j'9,11 51...-•• $117.67 S,U! .....
o.o o.o G.O o,o o.o 0.0 o.o o,o
o.o o.o 0.0 0.0 0.0 0.0 0.0 o.o
o.o 0.0 0.0 0.0 0.0 0.0 0.0 o.o
0.0 0.0 o.o o.o 0.0 0,1> 0.0 o.o
I
0 .0 27.0 9.8 2,.0 u.o 8,0 70.4 _2.!
0,0 0.0 0.0 o.o 0.0 0.0 0.0 ~.o
0,0 27.0 0 .0 o.o o.o o.o 6.5 o.o
0,0 0.0 9.8 23.0 u .o ,.o 63.9 2.5
0,0 0.0 o.o 0.0 0.0 0.0 o.o. t.5
0.0 o.o 9,8 23.0 14.0 8.0 63.9 o.o
0,0 0.0 o.o 0,0 0.0 0,0 0.0 0.0
0.0 o.o o.o o.a o.o 0,0 11.a 0,0
0,0 0.0 0.0 o.o o.o o.o 18.0 0,0
0.0 27.0 9.8 23,0 14.0 s.o B8.4 2.5
Direct Salary Cost (DSC):
Classification
Principal In-Charge
Project Manager
Lead Project Eng i ne er
Project Engineer
Structural Manager/QC
Structural Engineer
QC Engineer
Transportation Planner
Design Engineer
Survey Mangr PLS
Survey Tech
Survey Crew
Roadway/Structural Designer/CADD
Clerical
Overhead (OH Cost· Including Salary Additives):
Updated 2018 OH Rate x DSC of
Fixed Fee Fixed Fee
Relmbur5ables :
Travel and Per Diem
Per Diem
Air Travel
Mileage
Lodging
Title Report
Survey Equipment
GPS
Subconsultant Costs:
UFS
KPG
WiGeRef
Prepared by: Rick Door
0
0
50
0
Exhibit D
Consultant Fee Determination -Summary Sheet
Cost Plus Fixed Fee
Project: Lewis Street Overpass
2019
Man-Hours Rates of Pay
2.0 S86.44
59.0 $70.60
103 .8 $52.74
18.0 $51 .66
10.0 $60.82
9.0 $35.77
0.0 $54.20
27.0 $53.04
9.8 $27.88
23.0 $51 .80
14.0 $32.61
8.0 $48.14
88.4 $38.69
2.5 $32.14
Total DSC •
174.13%
30.00% .
Total DSC, OH & Profit
days@ $41.00 $0.00
trips@ $800.00 $0.00
miles@ $0.535 $26.75
nights@ $100.00 so.co
1 each@ $3B0. 10 $380.10
8.0 hours $20.45 $163.60
Reimbursable Sub-Total
Additional Original Total
$8,124.00 $31,769 .00 $39,893.00
$28,568 .00
Subconsultant Costs
Total
!Total (Rounded $100)
Management Reserve 0%
JGrand Total
Date: 12/3/2019
Fie: City of Pasco· Lev,s Slfa el OvelJ)ass Supplement No 1 Rev 12-3-1 9.xls PE Faas Exhibit 0
Costs
$172.88
$4,165.40
$5,474.41
$929 .88
$608.20
S321.93
$0.00
51,432.08
$273 .22
$1,191.40
$456.54
$385.12
$3,420.20
$80.35
$18,911.61
$32,930.45
S5,673.48
$57,515.54
$570.45
$68,461.00
S126,546.99
$126,500.00
$0.00
$126,500.00
Exhibit E
Sub-Consultant Cost Computations
The Following subconsultants will be participating in this agreement as described fn Exhibit A Scope of
Work:
Universal Field Services
KPG
Widener
Subconsultant cost computations are attached.
November 20 , 2019 Universal Field Services, Inc.
Lewis Street Overpass
Estimate of Hours/ MIieage to Complete Remaining ROW Services
KRIS HOURS PER TASK MITCH HOUIS PER TASIC
IN-SCOPl TASICS KAIS TOTAL MITOiTOTAL MILEAGE BNSF DraaonStreet HOURS BNSF Oregon SlrHt HOURS
Group UC Graup ILC
l:oonl1n111 w/ JU8 & Cltll re ffntflttn1 tM INSf trl/1UCtlorl. 6.00 0.00 6.00 1.50 0.00 1.511 0
l'tlpa(e 111ntd ~ fur tr~ 1.50 0.50 Z.00 0.00 0,00 O.DO 0
San...,_ doa lntD IIU" systam farWSDCJTravlaw. 1.50 0 .50 Z.00 o.oo o.oo 0.00 0
Prl'11 out and smi cotrdllOfldtn<J -0.50 0 .50 LOO 0,00 0.00 0.DO 0
ComD111e dlaztR 1.50 1.00 2.50 0.75 0.75 1.50 0
,,....lllafDrtraftllllltta4. 1.50 1.00 2.50 0.00 0.00 0.00 0
Trllrumlt H•rd COpv Illes to the Oty, ttand Dallllw' -2.00 2.00 4.00 0.00 0.00 0.00 150
Orah ROW Clrtlllclllall lelm'-S SllfUllstieet far ttwaty. 1.50 0.50 Z.00 0.75 a.so us 0
Coonllnlla WIiii Terri llrown an,... d-~-. 1.50 0.50 2.00 0.00 0.00 0.00 0
TOfALIN-SCOPE HOtllS 17.50 6.50 14.00 3.00 1.25 us 150.00
KRIS HOURS PER TASK MITCH HOURS PER TASK
OUT OF 5alP£ TASIS KRIS TOTAL MITCHTOTAL MILEAGE
BNSF Orqon Street HOURS BNSF Oreao,iStreet HOURS
GrouplLC Graup ILC
~ with mol"'1oll d!Sllarlll'dlnl....,_, of 15' utllty--..nl. 8.00 0.00 8 .. 00 2.00 0.00 2.00 0
ReateepriorffqlllSltionllnfonnldan...-'llbll 1nputlntoRDWCarlfflcatlal, 84.00 0 .00 84.1111 o.oo 0.00 o.oo 0 ISDl'Nd~tlt (SttNotUbclow).
TOTAL OUT OF-SCaoE HOURS 92.00 0.00 9Z.OO 2 .00 0.00 2.00 0.00
TOTAL HOUltS AND Mll.fAGl!I 116.00 6.25 150.00
NOTES:
1) Estimated hours for ROW spreadsheet preparation Is based on 18 previous acquisitions, completed by others, multiplied by 3 hours per parcel. Estimated hours are subject
to the level of effort required to retrieve, review and assemble completed acquisition files for ROW Certification. Upon contacting Terri Brown (WSDOT LAC) on 11/19/19, it
was noted she has no acquisition / relocation information, completed by others, to share with UFS in order to complete the required ROW Certification spreadsheet.
1 of 1
November 20, 2019
Estimate to Complete Remaining ROW Services
Lewis Street Overpass
DIRECT SALARY COSTS (DSC )
Personnel
ROW Oversight
2 Senior Acquisition Lead Specialist
3 Title / Escrow Specialist
4 Sr Administrative Specialist
Total Hours
Overhead (OH)
Fixed Fee (FF)
DIRECT NONSAlARY COSTS (DNSC}
Mileage
Hours
6.25
116.00
0.0
0.0
122.3
49.10%
30%
Miscellaneous Expenses (see note 4 below)
SUBCONSUL TANTS
Appraisals
Appraisal Reviews
NIA
NIA
Rate
X $59.90 $
X $44.00 = $
X $32.00 = $
X $30.00 = $
Subtotal Direct Salary Costs (DSC) = $
$
$
TOTAL DSC= $
150 miles @ $ 0.580 $
$
TOTAL(DNSC)= $
$
$
SUBCONSULTANT FEES= $
AMOUNT TO COMPLETE REMAINING ROW SERVICES AS OF 11/15/19 = $
Less Remaining UFS Budget Amount as of 11/15/19 = $
ESTIMATE AMOUNT OF ADDITIONAL FUNDS REQUESTED= $
Notes:
Universal Field Services, Inc.
Cost
374
5,104
5,478
2,690
1,644
9,812
87
75
162
9,974
1,850
a,124 1
1.) Universal reserves the right to re-negotiate estimate total if Notice to Proceed not provided within
180 days from the date of this estimate.
2.) Mileage to be billed at $0.580lmile or the approved lRS rate at the time mileage is incurred.
3.) See separate Estimate of Hours and Mileage worksheet dated November 20, 2019.
4.) Reimbursable miscellaneous expenses including but not limited to, mapping, photos, postage,
parking, printing, ferry fees, etc., at cost -no markup.
1 of 1
May 15. 2019
Scope of Work
Lewis Street Overpass
Right of Way Acqufsltion Services
Task Element • Right of Way Acquisition
Federal funds are participating in the project, particularly In the demolition of improvements on
properties previously acquired by the City of Pasco (City). Since the project is federalized, Universal
Field Services, Inc. (UFS) will complete all Right of Way Acquisition Negotiation services In accordance
with the City's WSDOT approved Right of Way Acquisition Procedures, the federal Uniform Relocation
Assistance and Real Property Acquisitions Policies Act (URA), WSDOT Local Agency Guidelines -
Section 25 (Right of Way Procedures), and the Washington Administrative Code (WAC 468-100).
Based on preliminary communications with the City's design engineer JUB Engineers (JUB), Widener &
Associates are updating the completed NEPA document due to project delay. It is understood multiple
parcels and real property rights have already been acquired by the City. This scope of work is limited
to the procurement of an expired Temporary Construction Easement from one parcel and provide
coordination with Jones Lang LaSalle (JLL) who are the real estate representative(s) for the Burlington
Northern Santa Fe Railroad. UFS contact with JLL is Mr. Tim Sharman, located in Bellevue WA.
It is assumed there are no "displaced persons" (residential occupants, businesses or personal
property) displaced as a result of real property rights to be acquired from the parcels shown in Table
A. Therefore, relocation assistance services per WSDOT & Federal guidelines are not required.
This scope of work is based on the following:
1.) Communication with JUB staff
2.) Review of limited public on-line information (mapping/ ownership information)
3.) Review of BNSF Exhibit B-1 provided by JUB on May 13, 2019
4.) Right of Way plan sheet ROW-1, stamped 5/27/2011.
Work Elements:
A. Preparation and Administration -Attend a kick-off meeting to discuss, strategize and plan overall
process with project team. Attend up to four (4) Progress meetings which can be facllltated by
conference calling If preferred. Provide up to four (4) monthly progress reports indicating the
work completed for the invoiced month and identifying issues requiring input or assistance from
others. UFS will provide sample acquisition documents for the City's review and approval for use.
The City's pre-approved forms will be used when provided. Prepare parcel files to include: fair
offer letters; recording and ancillary documents; a standard diary form indicating all contacts with
owner(s); and other items necessary for negotiations. UFS will provide parcel acquisition files to
the City for WSDOT review according to the City's WSDOT approved Right of Way Acquisition
Policies and Procedures.
Deliverables:
• Attend kick-off meeting-Conference Calls if preferred
• Attend up to four (4) Progress Meetings-Conference Calls if preferred
• Provide up to four (4) Monthly Progress Reports
• Coordinate with the City regarding approved Acquisition forms for project use
1 nf4
May 15. 2019
B. Title/ownership Review -It is assumed the City or JUB will provide current title reports of all
impacted properties. Upon receipt of title reports, UFS staff will conduct initial reviews of each
report to assess future complications that may pose obstacles or delays to the acquisition closing
process. A Parcel Title Summary Memo for each parcel will be developed listing encumbrances
and exceptions with recommendations to the City on how to resolve each. (Note: title reports for
BNSF rail corridors are generally not available)
Deliverables:
• Prepare up to two (2) Parcel Title Summary Memo's
C. True Cost Estimate -Completion of a True Cost Estimate (TCE) in lieu of a Project Funding
Estimate (PFE) could be beneficial due to the project schedule; the estimated amount(s) of just
compensation to each property owner could either exceed the City's WSDOT approved Appraisal
Waiver limit of $25,000; or acquisitions could be deemed complicated. Preparation of the TCE
requires Appraisal reports of all real property rights to be acquired and will eliminate an owners'
option to request an Appraisal and minimize acquisition delays.
The TCE will be prepared in accordance with the CITV's WSDOT approved Right of Way Acquisition
procedures, and WSDOT's Local Agency Guidelines -Section 25 (Right of Way Procedures).
Individual parcel worksheets will be prepared to estimate the amount of just compensation using
Franklin County's adjusted assessed land values and information obtained from the project Right
of Way plans. Estimated amounts of just compensation from each parcel worksheet will be
entered into a project summary worksheet to include other items of right of way related costs
such as Appraisal and Appraisal Review fees; Negotiation fees; Title/Escrow fees; Statutory
Evaluation fees and Incidental fees.
Based on the information currently available, it is assumed one (1) business use tax parcel
together with a section of the BNSF rail corridor will be included in the TCE. Upon completion of
the TCE, UFS will coordinate with the City for submittal to WSDOT for review if necessary.
Deliverables:
• True Cost Estimate (TCE)
D. Appraisal / Appraisal Review -Upon completion of the TCE above and NEPA update, the real
property valuation process will begin. Note ~ With some risk. the Cit y can a pp rove initiation and
com p letion of Appraisal re ports prior to the NEPA u pdate. Appraisal reports will be completed in
accordance with the Uniform Standards of Professional Appraisal Practices, WSDOT local Agency
Guidelines, the WSDOT Right of Way Manual (in particular, Chapters 4 and 5). Since we are
preparing a True Cost Estimate in lieu of a Project Funding Estimate, Appraisal reports will be
completed for each of the two parcels shown in Table A.
Deliverables:
• Appraisal -Two (2) each
• Appraisal Reviews -Two (2) each
E. Acquisition Negotiation -Upon City approval, UFS will prepare separate offer package(s) for the
two (2) parcels shown in Table A and promptly submit each to the City for WSDOT review and
approval. This step complies with the City's WSDOT approved ROW Acquisition procedures. With
City approval, UFS will promptly present offers to purchase all the required real property interests
, -.& A
May 15. 2019
and negotiate in good faith to reach a settlement with each property owner(s). Offers will be
presented in person when at all possible.
Regarding the Burlin g ton Northern Railroad {BNSF J, generally, the City and BNSF will enter into a
Construction & Maintenance Agreement (CMA) which will include all acquisition documents
unsigned, for the real property rights described in Table A. As a result, WSOOT and FHWA
consider an executed CMA as proof of acquiring the necessary rights from BNSF. This scope of
work is limited to negotiations with BNSF real estate representative(s) at Jones Lang Lasalle (JLL).
UFS will coordinate with JLL staff to prepare all acquisition documents. JLL staff will assist the City
and JUB coordinate with BNSF staff to ensure all approved acquisition documents are included in
the CMA for ROW Certification. This scope of work excludes negotiations of CMA terms, etc.
Negotiations will be conducted in accordance with statutory and regulatory requirements and will
include: Coordinate administrative settlement approvals with the City; Negotiate as necessary
with lien holders, Assist escrow in the closing process; Prepare and maintain parcel files to include
fair offer letters, acquisition documents; Prepare a standard diary form indicating all contacts with
owner(s), and other items necessary for negotiations .
Negotiations shall not be deemed to have failed until at least three (3) significant and meaningful
contacts have been made and documented with each owner and/or their representative through
direct personal contacts. Out-of-area owner(s} will be contacted by telephone, email and by
certified mail. If negotiations reach an impasse, UFS will provide the City with written
notification.
Deliverables:
• Acquisition Negotiation services with owners / representatives of two (2} parcels.
F. Parcel Closeout -Escrow Closing -Upon securing settlement agreements, UFS will submit each
to the City including payment vouchers for direct payment to each property owner and document
recording with Franklin County if necessary . Right of Way acquisition files will be prepared and
completed to the satisfaction of a WSDOT Right of Way review to support federal aid
participation.
Deliverable:
• Completed original Acquisition parcel files to the City
G. Right-of-Way Certification -Since federal funds were used for improvements demolition of
previously acquired real property, Right of Way Certification will be coordinated and completed
through WSDOT's Local Programs and Local Agency Coordinator, Terri Brown.
Deliverable:
• Right of Way Certification Letter for City signature and delivery to WSDOT
Additional Work -Additional parcels or real property rights other than those shown in Table A will
require an amendment to this Scope of Work and related Fee Estimate. If other tasks are required to
be performed or there are changes in pertinent information or if negotiations exceed the industry
standard for a good faith effort to negotiate (three "in-person" landowner contacts), UFS reserves the
right to request additional compensation as an equitable adjustment. UFS shall not be responsible for
delays caused beyond its control.
-, .-.z A
May 15. 2019
TABLE A
Parcel Data Real Property Rights to .Acquire
~ -~ ~ --
t;
el rJ Ii I II I ' » I ii Tax Parcel No. Owner ~1 -:i· ... C !1 f§ C B I [I t' ,--I -1 ii iii i Ii ! !! I .:
1 112082194 Oregon Street Group LLC X
2 Rail Corridor BNSF X X X X X
Ci ty / JUB will provi d e the followin g:
1. Right of Way Plans and Drawings, Maps, Exhibits, Right of Way Staking, etc., as necessary.
2. Parcel exhibits in electronic format for all real property rights to be acquired.
3. Form approval, In electronic format, of all legal conveyance documents prior to use (i.e. offer
letters, purchase and sale agreements, escrow instructions, easements, deeds, leases and
permits).
4. Review and approval of all determinations of value, established by the project appraisers, and
provide written authorization prior to offers being made to property owners.
5, Payment of any and all compensation payments to property owners, recording fees, legal
services, condemnation costs and any incidental costs which may arise necessary to complete
each transaction.
6 . Coordinate with BNSF to ensure approved acquisition documents from JLL are included in the
CMA .
May 20, 2019
Fee Estimate
Lewis Street Overpass
Right of Way Acquisition Services
DI RECT SALARY COSTS (DSC )
personnel Hours &lit
1 ROW Oversight 20.0 X $59.90
2 Senior Acquisition Lead Specialist 168.0 X $44.00 =
3 Tille / Escrow Specialist 17.0 X $32.00 =
4 Sr Administrative Specialist 26.0 X $28.00 =
Total Hours 231.0 Subtotal Direct Salary Costs (DSC)=
Overhead (OH) 49.1D%
Fixed Fee (FF) 30%
TOTAL DSC=
DI RECT NONSALARY CO STS (DNSC )
Mileage 2700 miles @ $ 0.580
Miscellaneous Expenses (see note 4 below)
TOTAL(DNSC)=
§U~CQN§UL TANT§
Appraisals (2 each) Lingeman Valuation
Appraisal Reviews (2 each) Pacific Appraisal Associates
2% Admin (B&O Taxes, etc.)
TOTAL SUBCONSULTANT FEES=
TOTAL ESTIMATE AMOUNT =
Notes:
Universal Field Services, Inc.
.QQ§1
$ 1,198
$ 7,392
$ 544
$ 728
$ 9,862
$ 4,842
$ 2,959
$ 17,663
$ 1,566
$ 300
$ 1,866
$ 8,000
$ 4,000
$ 240
$ 12,240
$ 31,769 I
1.) Universal reserves the right to re-negotiate estimate total if Notice to Proceed not provided within
180 days from the date of this estimate.
2.) Mileage to be billed at $0.580/mile or the approved IRS rate at the time mileage is incurred.
3.) See Table A in the Scope of Wor1< for list of parcels impacted.
4.) Reimbursable miscellaneous expenses including but not limited to, mapping, photos, postage,
parking, printing, ferry fees, etc., at cost -no markup.
5.) This fee estimate is based on UFS Scope of Work dated May 15, 2019.
1 of 2
May 20, 2019
~&>-.
No. Tax Pd No. ~
112082794 Oregon Street Group LLC
Rail_C9friij_QI' BNSF
Fee Estimate
Lewis Street Overpass
Right of Way Acquisition Services
Ael1al, Bndge I I T~ lnepacUcn & Pier Conalruc:llon
Malntenatce E~ e-nent
Eairement
IC
X
en
Perrnaient15' Temporary Track Aa:ellS EMsnetJt
Croaing (Bridge
EManlllll:& Mainlllnance &
Pemt Ania lmipactlon)
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Universal Field Services, Inc.
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Lingeman Valuation & Consulting, LLC
COST ESTIMATE LETTER
May 20, 2019
Kristin Butterfield
Right of Way Consultant
Universal Field Services, Inc.
RE: Appraisals;
I
I
Tax Parcel
No.
Parcel Data
i
Owner
1 112082194 Oregon Street Group
LLC
2 Rail Corridor BNSF
Dear Ms. Butterfield:
TA8LEA
" .
Real Property Rights to Acc(ulr~
)(
X X X X X
Apprais
al Fee
$2,500
$5,500
I
I
Pursuant to your request, the proposed appraisals will be prepared in conformance with the most current
requirements of the Uniform Standards of Professional Appraisal Practice (USP AP), Washington Department
of Transportation (WSDOT) Local Agency Guideline Manual (LAG), and the appropriate State and Federal
laws, regulations, policies and procedures applicable to the appraisal of property in Washington State.
The appraisal will be prepared for the Universal Field Services, Inc. and the City of Pasco for
acquisition purposes associated with the proposed overpass project described in the attached.
Intended Users.of the report are Universal Fie]d Services, Inc., its agents and employees and the City
of Pasco, its agents and employees.
We request that you obtain our written authorization before releasing the report, or any part thereof,
to any other party, please refer to attached assumptions and limiting conditions.
The appraiser will consider the appropriateness of the appraiser's highest and best use analyses,
appraisal methods and techniques used, determine the adequacy of the identification of the subject,
the interest being appraised and the relevance of the data utilized in detennining the value in the
appraisal referenced above.
We specifically request that you provide us with any Supplemental Standards necessary to
satisfactorily complete this assignment, if necessary.
We do not make any warranties or guarantees of any kind regarding the condition of the property,
sufficiency of title, areas and boundaries, mechanical and structural conditions of the improvements.
Anticipated delivery of appraisals in 4 to 6 weeks from NTP.
If an NTP was given on or prior to 5127/19 some preliminary work could be performed speeding
up the time/ine for delivery.
If you have any questions about anything contained in this cost estimate please feel free to give us a
call at 360.909.0855.
Sincerely,
James Lingeman, SR/WA, ASA, IF AS
General Certified Appraiser
State of Washington Certification No. 1101965
Expires 05/08/2020
Attention:
Emall:
Phone:
Client:
Street Address:
City, State, Zip
Property Appraised:
Street Address:
City, State, Zip
Value Reported:
Appraisal Fonnat:
Report Coples:
Intended Use/User:
Special Instructions:
Data Required:
Dellvery Date:
Estimated Fee:
Mitch Legel
mlegel @ufsrw.com
425-673-5559
Universal Field Services, Inc
111 Main St. Suite 105
Edmonds, WA 98020
Review -Lewis Street Bridge Construction
2 parcel, partial acquisition
Pasco, WA
Just Compensation
Determination In Value
PDF
APPRAISAL QUOTE
135 S. Worthen, Suite I 00
Wenatchee, WA 98801
509.662 .8900 • Fax: 509.664.3260
5/17/2019
Assist with a Partial Acquisition/ City of Pasco and Universal Field Services
Subject to normal assumptions and limiting cond itions, available on request. To
be reviewed to Local Agency Standards required for federal funding, including
USPAP, WSDOT Chapter 5 Guidelines and Federal Appraisal Standards.
RMI plans, title report, owner contact, original appraiser Instructions/scope of
work. I request a pre-project meeting/teleconference to discuss the project and
the method to be used in valuing a railroad property.
3 weeks from Appraisal Receipt
$4,000 ($3,000 BNSF/$1,000 Other parcel) and as stated in Table B
Thank you for the Opportunity,
/4-u:-~
Brian Vincent
E-mail: bvincent@pacapp.com
Web: www.pacapp.com
Acceptance By:
Signature Date
Tax Parcel No.
1 112082194 ··~ .
2 Rail Corridor
City of Pasco
Lewis Street Overpass
TAllLE 8
Parcel Data Real Pr.opeity Rllihts to -A'c'qlifre
• fj u i:
owner
-1 u I 11 H H 11 I
Oregon Street Group LLC )C
BNSF X X X X
2 of 2
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RevJewFee
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EXHIBITF
WSDOT
Breakdown of Overhead Cost
Year Ending December 31, 2018
FRINGE BENEFITS
Beginning Total
Direct Labor 15,798,495
FICA 2,093,953
Unemployment 101,443
Medical Aid and Industrial Insurance 97,047
Company Insurance and Medical 2,771,830
Vacation, Holiday, and Sick Leave 3,326,439
Commission and Pension Plan 1,277,617
Total Fringe Benefits 9,668,329
INDIRECT LABOR AND GENERAL OVERHEAD
Administration and Time Not Assignable 9,522,775
Bonus 1,591,481
State B a:o Taxes 275,477
Insurance 490,032
Printing, Stationery, and Supplies 555,943
Professional Services 240,162
Travel Not Assignable 1,099,981
Telephone and Telegraph Not Assignable 278,894
Fees, Dues, Professional Meetings 147,473
Utilities and Maintenance 327,813
Professional Development 162,943
Rent 1,224,756
Equipment Support (computer); Depreciation: Computer exp 1,672,752
Office Miscellaneous, Postage a: State Taxes 94,417
Total General Overhead 17,684,899
Cost of money (FCCM) 156,406
Total Fringe & General Overhead 27,353,228
Total Fringe, General Overhead ft FCCM 27,509,634
% of Direct Labor
13.25%
0.64%
0.61%
17.54%
21 .06%
8.09%
61.20%
60.28%
10.07%
1.74%
3.10%
3.52%
1.52%
6.96%
1.77%
0.93%
2.on.
1.03%
7.75%
10.59%
0.60%
111.94%
0.99%
173.14%
174.13%
CITY OF PASCO
INFORMATIONAL COVER SHEET FOR
DOCUMENTS REQUIRING CITY MANAGER SIGNATURE
Project Name: Lewis Street Overpass
Vendor Name: J-U-B Engineers . Inc.
Contract Number: CP5 .ST.5A.13.02
Amount seeking approval for: $126,500 .00
DIVISION:
Date: 1/7/2020
G/L Account#: 367.90.650-56.6512
CONTRACT OVER 100,000 ~
D Administration [8J Engineering D Operations D Sewer D Water D Irrigation D Treatment Plants D Reuse D Other
AGREEMENT TOPIC & BACKGROUND: Design Consultant Contract Supplement A g reement
This supplement addresses the additional scope requested by Pasco. This scope includes:
• Help with the acquisition of BNSF easements and a temporary construction easement,
• Addition of subconsultant Universal Field Services (UFS) to provide appraisals and negotiations,
• An overall right-of-way plan with updated information that documents the parcels previously acquired by
the City,
• Analysis to evaluate the number of lanes necessary for the Lewis Street Overpass and assess the
capacity needs at the intersections of the western end of the overpass,
• Support with NEPA as WSDOT required 40+/-adjacent buildings to be inventories as part of the
updated Section 106 process, and
• Additional design scope including pedestrian stairs and extra work in the development of decorative
fencing.
This Supplement Agreement Number 1 is recommended by staff for City Manager signature and approval.
CONTRACT SELECTION PROCESS:
D Consultant Roster [8J RFQ D Formal Bid D Small Works Roster D Negotiated D N/A or Other ____ _
BUDGET/FINANCIAL IMPACTS:
City of Pasco required revenues are higher than planned based on the engineer's estimate, but will increase or
decrease when bids are received and actual costs determined. A project budget supplement for $126,500 has
bee n re uested to cover the increased cost of the additiona l sco e of work .
City of Pasco Funds $
Connecting Washington $
Federal Funds $
TIB $
FMSIB $
Total Funds Available $
CONTRACT EXPIRATION DATE:
D Council action needed for future renewal
~4----
D Contract language D Insurance cov
D Performance & payment bond approval
ATTACHMENTS:
Local Agency Agreement,
J-U-8 Exhibit A
6,9 4 0 ,000
15,000,000
3,800,000
5,000,000
4,400,000
35,140,000
12/31/2021
't /XJ ate
P relim i nary E ngineering (PE) $ 3,560,000
Right-of-Way (RW) $ 4,080,000
Construction (CN) $ 27,500,000
Total Est. Ex enditures $ 35,140,000
INSURANCE EXPIRATION DATE: NIA
NI~
City Engineer Date
Fi ~ Date
DOCUMENT DISTRIBUTION AFTER SIGNED:
• Original to Project Manager