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HomeMy WebLinkAboutRH2 Engineering, Inc - 1800076 - Northwest Area Sewer LID (Agmt No. 19049) (Project No. CP7-SE-2A-18-00)PROFESSIONAL SERVICES AGREEMENT 1800076 -Northwest Area Sewer LID Agreement No. 19049 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "Ci~'.', and RH2 Engineering, Inc., hereinafter referred to as "Consultant," on the '(t"-day of J "'"' t/~ , 2020. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2020. 3. Compensation and Payment. 3 .1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3 .3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is Professional Services Agreement -RH2 Engineering, Inc. 1800076 -Northwest Area Sewer LID Agreement No. 19049 Page 1 of9 issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3 .4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ~ Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $556,668 without the prior written authorization by the City. Exhibit C is attached for reference of Consultant's 2020 Schedule of Rates and Charges. 4. Re ports and Ins p ections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books , records and documents , which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4 .5 The Consultant shall retain all books , records, documents or other material relevant to this Agreement for three (3) years after its expiration . Consultant agrees that the Professional Services Agreement -RH2 Engineering, Inc. 1800076 -Northwest Area Sewer LID Agreement No. 19049 Page 2 of9 City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5 .1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5 .2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional tirn:e necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. Professional Services Agreement -RH2 Engineering, Inc . 1800076-Northwest Area Sewer LID Agreement No. 19049 Page 3 of9 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationshi p. 7 .1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City 's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to : 7.3.1 The definition requirements ofRCW 50.04.140 (Employment Security). 7.3 .2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who , in the City's sole discretion, may be detrimental to the City's interest. Professional Services Agreement -RH2 Engineering, Inc. 1800076-Northwest Area Sewer LID Agreement No. 19049 Page 4 of9 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold hannless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8 .2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Sco pe of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) fonn CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Professional Services Agreement -RH2 Engineering, Inc. 1800076 -Northwest Area Sewer LID Agreement No. 19049 Page 5 of9 9.2 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 9 .1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9 .1. 4 Professional Liability insurance appropriate to the Consultant's profession. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: $1,000,000 each occurrence; $2,000,000 general aggregate; or $ ____ each occurrence; and $ ____ general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ~ $1,000,000 per claim; ~ $1,000,000 policy aggregate limit; or • $ ____ per claim; and $ ____ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptabili ty of Insurers. Insurance is to be placed with insurers with a current AM. Best rating of not less than A: VIL Professional Services Agreement -RH2 Engineering, Inc. 1800076 -Northwest Area Sewer LID Agreement No. 19049 Page 6 of9 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign ( or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12 .3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. Professional Services Agreement -RH2 Engineering, Inc. 1800076 -Northwest Area Sewer LID Agreement No. 19049 Page 7 of9 13 .1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14 .1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Steve M. Worley, P.E, or his/her designee Public Works Director 525 North 3rd PO Box293 Pasco WA 99301 WorleyS@pasco-wa.gov (e-mail address) 14.3.2 For the Consultant: Paul Cross, PE, or his/her designee RH2 Engineering, Inc. 15. Dispute Resolution. 114 Columbia Point Dr, Suite C Richland, WA 99352 pcross@rh2.com (e-mail address) 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. Professional Services Agreement -RH2 Engineering, Inc . 1800076 -Northwest Area Sewer LID AgreementNo. 19049 Page 8 of9 15.2 In the event of a dispute regarding the enforcement, breach~ default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7 .04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASIDNGTON Dav<!l.2:c~ ATTEST: Debra C. Barham, City Clerk APPROVED AS TO FORM: ______-:::::==: Professional Services Agreement -RH2 Engineering, Inc . 1800076-Northwest Area Sewer LID Paul Cross -Project Manager AgreementNo. 19049 Page 9 of9 Background EXHIBIT A Scope of Work City of Pasco Northwest Sewer Area Alignment Project December 2019 The City of Pasco (City) has retained RH2 Engineering, Inc., (RH2) to design a gravity sewer transmission main to connect the growing Broadmoor area of West Pasco to the existing sewer system. The City's preliminary design concepts call for a 30-inch-diameter gravity sewer main with up to three (3) road crossing through the Franklin County (County) and United States Bureau of Reclamation (USBR) right-of-way (ROW). Task 1 -Preliminary Alignment Assessment Objective: Perform preliminary alignment assessment based upon City contact with willing landowners, existing utility congestion, regulatory requirements, and City objectives and preferences. Approach: 1.1 Confirm the Northwest (NW) sewer basin service area, projected sewer basin flows, and proposed gravity main alignments, depth, and diameters. Include consideration for future development plans and loadings as identified in the City's Broad moor Master Planning efforts to the north and west of the NW sewer basin area boundary. 1.2 Prepare figures and comparison matrices for the preferred gravity main alignments (as identified by the City) and one (1) alternative alignment based on City input, utility congestion, property owner preferences, rough order of magnitude construction cost estimates, accessibility, anticipated ROW acquisition and costs, and general feasibility. 1.3 Conduct one (1) site visit to identify and photograph visible existing conditions within and around the preferred pipe alignment and alternative alignment. 1.4 Attend up to five (5) meetings with the City and property owners to review alternatives and discuss alignment selection. Prepare meeting agenda and minutes. Assumptions: • RH2 will rely upon the accuracy and completeness of data, materials, and information provided by the City or others in relation to this Scope of Work. • The project schedule assumes that the City will select an alignment for design based upon recommendations within five (5) working days of receipt of Task deliverables. Provided by City: • Attendance at up to five (5) meetings with RH2 and property owners at City Hall. 1 12/27/2019 3:04:16 PM Z:\NewBusiness\Proposal\PSC\20191101_pSC_M1901S8_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project • Selection of gravity main alignment to be used as the basis for design. • LiDAR data of the NW Sewer Area performed in 2018. RH2 Deliverables: Exhibit A Scope of Work • Up to two (2) figures identifying alignment alternatives with accompanying comparison matrices in electronic PDF. • Attendance at up to five (5) meetings with City staff and property owners at City Hall. Provide meeting agenda and minutes in electronic PDF. Task 2 -Right-of-Way Acquisition and Easements Objective: Subcontract and coordinate with Tierra Right-of-Way Services, Ltd., (Tierra) to appraise and prepare documentation for negotiations and acquisition of easements for lands from up to ten (10) properties. Subcontract with Rogers Surveying, Inc., P.S . (Rogers) to provide legal descriptions for up to ten (10) properties. Approach: 2.1 Subcontract with Rogers to prepare legal descriptions and exhibit maps for up to ten (10) properties. 2.2 Provide one (1) real estate appraisal for each property from which an interest is to be acquired, for up to ten (10) properties. 2.3 Subcontract with Tierra to provide acquisition advisory services for up to ten (10) ROW files, including obtaining preliminary title reports, working with the title company to clear title encumbrances or making the offer subject to clearing title encumbrances, preparing Offer Packets and Final Report Packets for each property, obtaining escrow services, and coordinating closing transactions. 2.4 Prepare legal descriptions and maps for up to ten (10) permanent sewer utility easements. This subtask will be completed by Rogers. 2.5 Attend up to twenty (20) meetings with up to ten (10) property owners and the City to discuss acquisitions and projected project impacts . 2.6 Coordinate with up to ten (10) property owners to obtain rights-of-entry (ROEs) for topographic survey, cultural survey, and geotechnical investigation access. Any effort for these services in excess of sixty (60) hours is outside of this Scope of Work and will be negotiated as part of an amended scope of work. Assumptions: • ROW acquisition is on the critical path for this project. The project schedule assumes that the City will review and approve Tierra's deliverables within five (5) business days of receipt, and that negotiations will proceed without significant delay such that closing is achieved by June 2020. 2 12/27 /19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC _M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Exhibit A Scope of Work Northwest Area Sewer Alignment Project • The term "properties" shall be understood to mean property that constitutes the "larger parcel" as described in the Washington State Department of Transportation {WSDOT) Right- of-Way Manual. • All appraisal reports shall be abbreviated or short form (AOS) valuations for simple takings and detailed (before/after or taking/damages) appraisals for complex takings. • Tierra will provide written notice to owners of the planned appraisal inspections. The property owners will be invited to accompany the appraiser on any inspection of their property for appraisal purposes. • Special benefits, if any, must be quantified by the appraiser whether or not there are any compensable damages to the property. • All ROWs shall be acquired in the name of the City. • Offers will be made on City letterhead and will include City contact information, acquisition and relocation brochures, offer-benefit letter, acquisition and relocation summary statements, conveyance documents, exhibits, a copy of the appraisal, map of acquisition, instruments of conveyance, and W-9 form (if money is exchanged). o If the offer is accepted, Tierra will obtain escrow services from a local title company for permanent acquisitions and coordinate closing transactions between the title company and the City. All signed Temporary Construction Easements will be forwarded to the City for processing. o If a counteroffer is received and accepted, Tierra shall prepare a justification letter supporting Administrative Settlement for the City's acquisition file. o If an acceptable agreement is not reached, Tierra shall prepare a Recommendation for Condemnation. • Tierra shall review the Report of Personal Interview for each file. The Report of Personal Interview must include contact with property owners, owners' attorneys, and occupants; efforts to achieve amicable settlements; owners' suggestions for changes in plans; responses to owners' counterproposals, etc. • There are no residential or non-residential relocations, or personal property relocations. • Negotiation services are not included in this Scope of Work. • The City will perform first contact with property owners and provide contact information to RH2 to coordinate ROEs. • Escrow services and title insurance are necessary for permanent acquisitions only. This budget assumes that there will be five (5) files with permanent easements. • Temporary Construction Easements will not be recorded. 3 12/27 /19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Provided by City: • The City will provide final review and acceptance of the appraisals. • The City will perform first contact with affected property owners. Exhibit A Scope of Work • The City will negotiate with, and establish just compensation for, each property owner and will provide notification to RH2 and Tierra. • The City will be responsible for reviewing and signing the offer packets provided by Tierra. • Attendance at up to twenty (20) meetings with property owners, Tierra, and RH2 staff at City Hall. RH2 Deliverables: • One {1) exhibit map and legal description in electronic format per property for up to ten (10) properties. • Up to ten {10) appraisals in electronic format. • Up to ten {10) Offer Packets for review and signature by the City in electronic PDF. • Up to ten (10) Final Report Packets for each file for payment and conveyance of title and recording to the City in electronic PDF. • Up to ten (10) Recommendations for Condemnation, if applicable, in electronic PDF. • Attendance at up to twenty (20) meetings with property owners, Tierra, and City staff at City hall. Task 3 -Permitting Assistance Objective: Assist the City with the preparation of necessary documents and permit submittals to meet local and state requirements with regard to the State Environmental Policy Act (SEPA), Washington State Department of Ecology's (Ecology) jurisdiction over public wastewater improvements, the County's ROW permit and encroachment process, and required City permit processes. Subcontract and coordinate with Cultural Resource Consultants, LLC (CRC) to perform cultural survey of the proposed project alignment to the extent required by the City and regulatory agencies with jurisdiction. Approach: 3.1 Coordinate with CRC to complete cultural survey work. CRC will contact the State Historic Preservation Officer (SHPO) and applicable tribes, perform background research and site investigation, and prepare a Cultural Resources Assessment report to identify archaeological and historical resources in accordance with Washington State Department of Archaeology and Historic Preservation (DAHP) guidelines. 3.2 Collect and review readily available background information related to the project, including published relevant environmental reports, sensitive areas mapping and data, aerial photography, and topographic maps . Data collected will be used to inform field 4 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contra ct\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work investigations, included in permit applications/reports, and used during discussions with regulatory agency staff. 3.3 Conduct an environmental site investigation to identify, characterize, and delineate environmental resources at and within 150 feet of the selected sewer alignment. It is assumed that wetland habitat is associated with the South Columbia Basin Irrigation District (SCBID} irrigation drainage in the vicinity of the project, and consequently, the proposed sewer alignment will cross and/or be constructed in proximity to this drainage feature. Field-flag delineated wetland boundaries for subsequent survey. Complete wetland ratings for identified wetlands. Compile field data and maps for topographic survey and critical areas reporting. Coordinate with Rogers to obtain survey of environmental boundaries and data points. It is assumed that the City will coordinate and obtain ROE access to adjacent parcels for RH2's site investigations. 3.4 Prepare a Wetland Detailed Study (WDS) in accordance with Pasco Municipal Code (PMC) 28.16.050 utilizing background information and site-specific data collected during the site investigation. The WDS will be submitted to the City for permit review purposes. It is assumed through alternatives analysis and design that impacts to the wetland drainage can be avoided and minimized, such that no compensatory mitigation will be needed for permanent wetland fill or excavation. This subtask estimates six (6) hours of RH2 effort to coordinate with the City regarding avoidance and minimization measures and prepare corresponding language for inclusion in the WDS. 3.5 Prepare a utility crossing permit application from the SCBID for the USBR crossings, together with required plan and profile details of pipeline, casing, bore pits, traffic control, and all other requirements for the crossings. The effort involved in this subtask is not well-defined; therefore, RH2 has conservatively estimated sixteen (16) hours to coordinate with SCBID. If additional effort is determined necessary, an amendment to this Scope of Work may be needed. 3.6 Prepare a draft SEPA Checklist for City staff review in electronic PDF. Based on City staff comments, finalize the SEPA Checklist and provide to City Planning staff for completion of a SEPA Determination and subsequent publication. 3.7 Compile and submit construction drawings and specifications for Ecology review and project approval. 3.8 Attend up to three (3) meetings with the City, Ecology, SCBID and/or USBR to discuss permitting tasks and progress. Prepare meeting agenda and minutes for each meeting. 3.9 Prepare and submit a Franklin County ROW Permit application to the City for review and final submittal. 3.10 Prepare and submit a City ROW Permit application to the City for review and final submittal. 5 12/27/19 3:04 PM Z:\NewBuslness\Proposal\PSC\20191101_PSC _ M 190158 _ NW Sewer Area \Contract\PSA_SOW _PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Assumptions: Exhibit A Scope of Work • Cultural survey and wetland delineation costs are based on a preliminary alignment and may change if the alignment is lengthened or significantly altered. • Cultural survey and wetland delineation costs assume the project area is clear of dense vegetation such that archaeologists and biologists will be able to complete investigations with minimal path clearing. • Cultural costs assume that no more than one (1) unrecorded archaeological site or one (1) unrecorded historic site will be identified within the project area. If additional sites are found, it may be necessary to increase the cost of this task. This budget was prepared with the assumption that no more than twenty (20) shovel test probes would be excavated. If extensive archaeological deposits are encountered or if additional shovel test probes are warranted within the project area, it may be necessary to modify this Scope of Work to accommodate additional investigations for purposes of site identification. • This Scope of Work does not include effort for mitigation to impacts associated with archaeological or historic sites. • If human remains are found within the project area, all cultural field investigations will cease immediately, proper authorities will be notified, and field investigations will not resume until applicable state laws are addressed. • CRC assumes that the City will submit the Cultural Resources Assessment report to DAHP within fifteen (15) days of receipt of said report for review. CRC cannot be held liable for reports prepared but not submitted to .DAHP in a timely manner. Additional fees may apply for additional services required as part of DAHP's review process for reports submitted more than fifteen (15) days after receipt. • No cultural resources study can wholly eliminate uncertainty regarding the potential for prehistoric sites, historic properties, or traditional cultural properties to be associated with a project. The information presented in reports is based on experience and professional opinions derived from the analysis and interpretation of the documents, records, literature, and information identified and used within the report, and during field investigations. The conclusions and recommendations presented will apply to the project conditions existing at the time of the study and those reasonably foreseeable. • The City will assist RH2 with supplying information required for the SEPA Checklist to the extent that information is accessible to the City. • No engineering report will be required for Ecology review and approval. • The City will submit all final permit applications directly. • The City will pay all permit and review fees directly. • It is assumed that impacts to the wetland drainage and/or other critical areas will be avoided and minimized. As such, this Scope of Work does not include development of compensatory 6 12/27/19 3:04 PM Z:\N e wBusiness\Proposal\PSC\20191101_pSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Projectdocx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work mitigation plans. Should it be necessary, mitigation design services will be addressed in an amendment to this Scope of Work. • No federal funds are involved in the project. No federal permitting, federal biological assessments or evaluations, or U.S. Army Corps of Engineers permitting, or coordination will be involved. This Scope of Work assumes that the USBR crossing will not trigger requirements of the National Environmental Policy Act (NEPA}. If that is not the case, additional permitting may be required, which would be addressed through an amendment to this Scope of Work. • Archaeological monitoring, more detailed scientific assessment, or other requirements imposed as part of the permit approval process will require an additional authorization and a modification to this Scope of Work. • Permitting-related work will be conducted on a time and expense basis with the goal that the required permitting can be accomplished within the proposed permitting budget on the attached Fee Estimate. • RH2 is not responsible for site safety, nor for directing Rogers in collection of survey data. • RH2 cannot warrant or guarantee any agency's approval or response time. • RH2 will rely on the accuracy and completeness of data, materials, and information provided or generated by the City or others in relation to this Scope of Work. Provided by City: • Payment of all permit application fees. • Assistance with completion of permit applications and coordination with agency staff, as needed. • Review and comment on draft permit applications prior to submittal. • Determination and publication elements of permit applications. RH2 Deliverables: • One (1) Cultural Resources Assessment report in electronic PDF. • One (1) Wetland Detailed Study in electronic PDF. • One (1) completed SCBID/USBR utility crossing application in electronic PDF . • One (1) completed draft and final SEPA checklist in electronic PDF. • One (1) completed County ROW permit in electronic PDF format. • One {1) completed City ROW Permit in electronic PDF format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. 7 12/27/19 3:04 PM Z:\N e wBu s iness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Task 4 -Geotechnical Assessment Exhibit A Scope of Work Objective: Subcontract and coordinate with Shannon & Wilson, Inc., (S&W) to perform geotechnical engineering services to provide design and construction recommendations for the project segments through the sand drifts, irrigation ponds, and black sand areas. Approach: 4.1 Perform geotechnical assessment (S&W): perform utility locates; obtain landowner approval for drilling access (as required); complete drilling fieldwork and observation; obtain laboratory analysis of soil samples for moisture content, particle size distribution, and corrosion potential; perform engineering analyses; and prepare geotechnical engineering report that summarizes observations, explorations, analyses, and design and construction recommendations. 4.2 Support S&W field work, review draft geotechnical report, support field activities and communication with the City. Assumptions: • The geotechnical engineering report will include exploration logs and a site exploration plan, interpreted soil classifications, groundwater depth, if encountered, utility trenching recommendations, trench less alternatives and recommendations, including relative feasibility and risks of different alternative methods, and County or SCB/D specific requirements for the selected alternative, excavation and shoring recommendations for launching and receiving pits, geotechnical instrumentation recommendations for monitoring the performance and potential settlement and heave above the trenchless installation, general grading recommendations, and wet weather construction considerations. • Boring site accessibility at time of investigation will affect selection of tracked-rig or truck- mounted drill rig. • Most drilling will be completed on private property, and a private utility locator will be subcontracted by S& W to locate underground utilities. • No soil contamination will be encountered at the site. • The soil cuttings (spoils) will spread around on drilling sites. RH2 Deliverables: • One (1) draft and one (1) final geotechnical report in electronic PDF. Task 5 -Plans, Specifications, and Estimates Objective: Prepare 30-percent, 60-percent, agency review, and bid-ready submittal packages with construction drawings, specifications (post 60-percent only), and cost estimates for the proposed improvements . Subcontract and coordinate with Rogers to obtain a topographic survey of the preferred alignment and adjacent property boundaries. 8 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\2019110l_PSC_Ml90158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Pr oject.docx City of Pasco Northwest Area Sewer Alignment Project Approach: Exhibit A Scope of Work 5.1 Subcontract with Rogers to perform topographic survey of the selected sewer main alignment. 5.2 Assist the City with potholing of existing utility crossings by identifying required locations and supplying coordinates/exhibits. 5.3 Incorporate topographic survey, along with City utility locates, City input, pothole data, and available record data, to prepare base drawing. 5.4 Prepare cover sheet, general notes, and legends; three (3) sheets total. 5.5 Prepare 30-percent sewer plan and profile sheets and details; twenty-five (25) sheets total. 5.6 Prepare 30-percent cost estimate. 5.7 Perform hydraulic calculations and prepare technical memorandum to document design assumptions, basis, and methodology. 5.8 Prepare GO-percent technical specifications based on RH2's modified WSDOT format. 5.9 Incorporate review comments and prepare 60-percent civil sheets and details, including sewer plans and profiles, and horizontal control, demolition, restoration, and traffic control plans and details; fifty (50) sheets total. 5.10 Prepare 60-percent cost estimate. 5.11 Provide in-house quality assurance/quality control (QA/QC) review of 60-percent plans, specifications, and estimate. 5.12 Incorporate review comments and prepare agency review technical specifications based on RH2's modified WSDOT format. 5.13 Incorporate review comments and prepare agency review plans. 5.14 Prepare final cost estimate. 5.15 Incorporate agency review comments and prepare bid-ready plans and specifications for bidding. 5.16 Attend up to three (3) meetings with the City to discuss the plans, specifications, and estimate at milestone submittals (30-percent, GO-percent, and agency review). Prepare meeting agenda and minutes for each meeting. Assumptions: • The design will utilize City standard details and City general contractual conditions and forms to the extent applicable. • The design does not include additional provisions for other utilities. If additional utilities are added to this Scope of Work, an amendment will need to be mutually determined between the City and RH2. 9 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_pSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work • No flagging or traffic control will be required to obtain the required survey data. • Upon reviewing information, materials, or data provided by others in relation to this project, RH2 will coordinate with the City to identify missing or incomplete information deemed necessary to complete the work. Any work outside of this Scope of Work will be negotiated as part of an amended scope of work. Provided by City: • Reviews and comments on the 30-percent, 60-percent, and agency review plans, specifications, and estimates. The project schedule assumes that City will complete reviews within five {5} business days of receipt. RH2 Deliverables: • One (1) topographic survey in electronic (PDF and AutoCAD) formats. • One (1) technical memorandum in electronic PDF documenting design decisions. • One (1) full-size set each of 30-percent, 60-percent, agency review, and bid-ready design drawings in electronic format. • One (1) set each of 60-percent, agency review, and bid-ready technical specifications in electronic format. • One (1) engineer's estimate each of construction costs at 30-percent, 60-percent, and bid- ready design in electronic format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. Task 6-LID Process and Appraisals Objective: Prepare a preliminary assessment map and assessment roll and hold an informal survey to gauge property owner support of the LID {Local Improvement District). Assist the City with development of draft resolutions, public hearings, and City Council presentations. Approach: 6.1 Prepare a preliminary assessment map and assessment roll based upon a combination of front footage, parcel area, and per property within the LID for initial discussion. 6.2 Meet with the City staff to discuss and compare methodology and decide on preliminary LID assessment approach. 6.3 Adjust the preliminary assessment map and assessment roll based upon appraisals and feedback from LID participants . 6.4 Assist the City with development of draft resolutions and attend public hearings and City Council presentations. 10 12/27/19 3:04 PM Z:\New8usiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work 6.5 Upon completion of construction, assist with the preparation of the final assessment roll and prepare the roll for City Council action and filing. Assumptions: • The City will contract and coordinate directly with an appraisal firm to obtain pre-and post- process, market-based property values of adjacent property boundaries benefiting from the improvements. • RH2 will attend up to three (3) public hearings and three (3) City Council presentations related to subtask 6.4. Provided by City: • Pre-and post-process, market-based property values of adjacent properties benefiting from the improvements. • Attendance at one (1} meeting to discuss LID methodology and approach. • Attendance at up to three (3) public hearings and three (3} City Council presentations. RH2 Deliverables: • Attendance at one (1) meeting to discuss LID methodology and approach. • Attendance at up to three (3} public hearings and three (3} City Council presentations. • Preliminary and final assessment rolls and maps in electronic format (Excel and PDF). Task 7 -Services During Bidding Objective: Provide engineering assistance throughout the bidding phase to prepare required documentation and respond to contractor questions. Approach: 7.1 Prepare bid documents in electronic PDF. Provide PDF to the City and submit bid package to online plan center (i.e., QuestCDN}. 7.2 Prepare advertisement for bids, contact potential bidders, and coordinate the timing and placement of the bid advertisement with the City. The City will submit the advertisement to the appropriate publications, and directly pay for the advertisements. 7.3 Respond to contractor and supplier questions during bidding, review product prequalification requirements, and document responses to the file. 7.4 Prepare up to three (3) addenda when determined necessary to clarify, revise, or change construction plans, technical specifications, or project conditions during the bidding process. 7.5 Attend one (1) site visit with prospective bidders and the City. 7.6 Review bids and assist the City with the evaluation of the qualifications and references for the apparent low bidder. The City will administer the bid opening and prepare the bid 11 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\2019110l_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work tabulation to verify total bid prices. The City will prepare and issue the project award recommendation letter. Assumptions: Because services during bidding can vary in nature, RH2 will perform Task 7 services as requested up to the amount included in the attached Fee Estimate. If needed, additional work will be mutually determined by the City and RH2. Provided by City: • City to submit and pay for the advertisement to the appropriate publications. RH2 Deliverables: • One (1) advertisement for bid in electronic PDF. • Written responses to vendor and bidder questions during the advertisement phase, submitted to the City in electronic PDF or electronic mail. • Up to three (3) addenda in electronic PDF. • Reference check of lowest bidder. Task 8 -Project Management Services Objective: Prepare and update project schedule. Review and update project files and budget progress. Approach : 8.1 Prepare a project schedule and update monthly for up to nine (9) months (does not include construction). 8.2 Review and update project files and budget progress monthly for up to nine (9) months. Assumptions: It is assumed that the City, agencies, property owners, subconsultants, and other stakeholders outside of RH2's control or influence will approach the project with good faith and fair dealings, and that coordination and communications above and beyond those reasonably expected of a similarly sized project will not be required. RH2 Deliverables: • Monthly project schedule in electronic PDF. • Electronic budget invoices or updates monthly for up to nine (9) months. Task 9 -Services During Construction (Limited) Objective: Provide services during project construction to support the City. As the engineer of record, RH2 will perform at least one (1) site visit for observation of construction progress. While not on- site, RH2 will work with the City and its designated utility and special inspector to respond to 12 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW _PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work technical questions and issues. It is anticipated the City will take the lead in inspection and construction contract administration and will handle day-to-day responsibilities. Approach: 9.1 Assist the City for a maximum of one hundred twenty {120) hours to perform on-site observation and respond to contractor's requests for information (RFls) or change orders. Assumptions: It is assumed that the City will provide most services during construction. If the City determines it needs technical support from RH2, a maximum of one hundred twenty {120) hours to respond to contractor questions, observe construction activities, observe special inspections, or assist with change orders will be provided in this Scope of Work and Fee Estimate. Effort for these services in excess of one hundred twenty {120} hours are outside of this Scope of Work and will be negotiated as part of an amended scope of work. RH2 is not responsible for site safety or for directing the contractor in their work. RH2 Deliverables: • Applicable field observation reports and documentation in electronic PDF. Additional Services A more detailed cultural evaluation of specific properties within the NW Sewer Area basin may be provided by a subconsultant if requested by the City. A topographic survey resulting in 1-foot contour data of specific properties within the NW Sewer Area basin may be provided by a subconsultant if requested by the City. Effort for these services are outside of this Scope of Work and will be negotiated as part of an amended scope of work. Project Schedule RH2 will commence with design and permitting work upon notice to proceed from the City. It is anticipated that LID process and preliminary assessment roll will be approved by late August 2020, that bidding will occur in September 2020, and that construction will commence before the end of October 2020. The schedule is contingent on finalizing the preferred alignment within three (3) months of notice to proceed. 13 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_Ml90158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx EXHIBIT B Fee Estimate City of Pasco Northwest Sewer Area Alignment Project Dec-19 Description Classification !Task 1 Preliminary Alignment Assessment ~ Confirm basin properties 2 Prepare alignment alternative matrices, figures, and costs 3 Conduct 1 site vist to view alignments 1.4 Attend up to 5 meetings to discuss alignments and alternatives !Task 2 Right-of-way Acquisition and Easements 2.1 Prepare legal descriptions and exhibit maps for 10 properties 2.2 Provide appraisal for 10 properties 2.3 Provide acquisition services for 10 right-of-way files 2.4 Attend up to 20 meetings with property owners and City -2.5 Subcontract with Rogers for easement documentation 2.6 ~ordinate with property owners to obtain ROEs - ITask 3 Permitting Assistance ' 3.1 Prepare Cultural Resources Assessment 3.2 Collect and review background information 3.3 Conduct environmental site investigation 3.4 Prepare Wetland Detailed Study I 3.5 Prepare SCBID utility crossing permit application 3.6 Prepare draft SEPA checklist for City review ID Finalize SEPA checklist and provide to City for completion I 3 .8 Prepare and submit materials for Ecology review ' 3.9 Attend meetings with City, Ecology, SCBID , USBR 3.10 Prepare Franklin County ROW Permit application 3.11 Prepare City ROW Permit application 1Task4 Geotechnlcal Assessment I 4.1 I Perform geotechnical assessment in field and report findings 4.2 ~p_port geotechnical assessment field work ITask 5 Plans, Specifications, and Estimates I 5.1 I Subcontract with Rogers for topographic survey 5 .2 !Ass ist with potholing and incorporate into base drawings Total Hours 258 124 70 14 so 226 20 24 10 78 26 68 - 175 4 8 25 38 16 24 10 14 20 8 8 25 6 19 1237 5 4 Z:\New8u si ness\Propo sal \PSC\20191 101_PSC_M190158_NW Sewer Area\Contract\PSA_FEE_PSC_NW Sewer Area Alignment Project.xlsx $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ s $ $ $ $ $ $ $ $ Total Labor Total Subconsultant Total Expense Total Cost 42,914 $ -$ 4,729 $ 47,643 I 20,118 $ -$ 2,428 $ 22,546 11 ,240 $ -$ 1,271 $ 12,511 2,406 $ -$ 276 $ 2,682 9,150 $ -$ 753 $ 9,903 43,388 $ 53,258 $ 1,766 $ gs,412 I 4,204 $ 4,025 $ 133 $ 8,362 5,144 $ 46,358 $ 156 $ 51,658 2,120 $ -$ 53 $ 2,173 15,094 $ -$ 638 $ 15,732 4,402 $ 2,875 $ 385 $ 7,662 . 12,424 $ -$ 401 $ 122.~~~- 28,291 $ 11,011 $ 1,755 $ 4t,os1 I 823 $ 9,286 $ 21 $ 10,131 1,282 $ -$ 128 _j_ 1,410 -$--3,886 $ 1,725 204 $ 5,815 _ 5,852 $ -$ 295 $ 6,147 2,494 $ -$ 276 $ 2,770 3,594 $ -$ 146 $ 3,740 1,674 $ -$ 70 $ 1,744 2,254 s -$ 270 $ 2,524 3,920 $ -$ 185 $ 4,105 1,256 $ -$ 80 $ 1,336 . 1,256 $ -$ 80 $ 1,336 . 4,983 $ 60,456 $ 220 $ Gs,6s9 I 1,300 $ 60,456 $ 78 $ 61,833 3,683 $ -$ 14i__ ..1 3,826 --·----- 192,s3z I $ 11,500 $ 26,507 $ z30,s39 I so2 I $ 11,500 $ 75 $ 12,377 742 I $ -$ 74 $ 816 12/27/2019 4:3 1 PM Description Total Hours Total Labor Total Subconsultant Total Expense Total Cost ... . ........ ..,,_, ... ,_, ... ,~,,~,-~~,~ .. ,~, .. Classification 5.3 Incorporate format of City-provided survey into base drawings 6 $ 968 $ . $ 107 $ 1,075 5.4 Prepare cover, general notes, and legends 28 $ 4,240 $ $ $ -----1 . 629 4,869 5.5 Prepare 30-percent plan and profile sheets 288 $ 43,968 $ . $ 6,434-T -50,402 5.6 Prepare 30-percent cost estimate 32 $ 5,440 $ -$ 521 $ 5,961 sT Calculate design loadings and memorialize design decisions 36 $ 6,076 $ . _J 627 $ 6,703 . $ . 5.8 Prepare GO-percent specifications 64 $ 10,880 $ -$ 1,070 11,950 --5.9 Prepare GO-percent plan and profile sheets 272 $ 40,832 $ -$ 6,356 $ 47,188 5.10 Prepare GO-percent cost estimate 32 $ 5,440 $ . $ 521 $ 5,961 5.11 Provide in-house review of plans, specifications, and estimate 24 $ 4,782 $ . $ 285 $ 5,067 . ~2 Incorporate in-house review comments 42 $ 6,360 $ . $ 957 $ 7,317 5.13 Prepare agency review plans and specifications 288 $ 42,160 $ . $ 7,189 $ 49,349 5.14 Prepare bid-ready cost estimate 12 $ 1,936 $ . $ 241 $ 2,177 '. 5.15 Incorporate agency review comments and prepare documents for bidding -72 $ 11,310 $ . $ 1,108 $ 12,418 ........ 5.16 _ Attend up to 3 meetings with City staff 32 $ 6,896 $ . $ 316 $ 7,212 I Task 6 LID Process and Appraisals 170 $ 29,590 $ . $ 2,999 $ 32,589 I 6.1 Prepare preliminary assessment roll 48 $ 8,472 $ . $ 789 $ 9,261 6.2 Meet with City to discuss LID methodology and approach 8 $ 1,724 $ . $ 43 $ 1,767 6 .3 Adjust assessment roll and maps 34 $ 5,910 $ . $ 533 $ 6,443 6.4 Draft resolutions, attend public hearings, attend City Council meetings 36 $ 6,440 $ . $ 1,073 $ 7,513 L 6.5 Prepare final assessment roll 44 $ 7,044 $ -$ 561 $ 7,605 . ITask 7 Services During Bidding 75 $ 11,940 $ . $ 1,080 $ 13,020 I 7.1 Prepare bid documents and submit to online plan center 4 $ 680 $ . $ 72 $ 752 I 1.2 Prepare bid advertisement and coordinate ad timing with City 2 $ 392 $ . $ 10 $ 402 I 7.3 Respond to contractor and supplier questions 18 $ 3,190 $ . $ 272 $ 3,462 I 7.4 Prepare up to 3 addenda 33 $ 4,849 $ . $ 479 $ 5,328 -I 1.5 Attend 1 site visit during bidding 9 $ 1,725 $ . $ 137 $ 1,862 I 7 .6 Review bids and evaluate low bidder references 9 $ 1,104 $ . $ 110 $ 1,214 - !Task 8 Project Management Services 27 $ 5,643 $ . $ 196 $ 5,839 I 8.1 I Maintain schedule for 9 months 9 $ 1,764 $ . $ 72 $ 1,836 8.2 I Update project files and budget fo ~ mont~~ 18 $ 3,879 $ . $ 124 $ 4,003 - Task9 Services During Construction (Limited) 120 $ 19,360 $ . $ 2,250 $ 21,610 9.1 Perform on-site observation and respond to contractor's requests 120 $ 19,360 I s . $ 2,250 $ 21,610 Subtotal Northwest Sewer Area Alignment Project Tasks I 2313 I s 378,941 1 s 136,2251 $ 41,5021 $ 556,668 1 PROJECT TOTAL I 2313 1$ 378,941 I $ 136,225 1 $ 41,502 1 $ 556,668 1 Z:\NewBusiness\Proposal \PSC\20191101_PSC_M1901 SB_NW Sewer Area\Contract\PSA_FEE_PSC_NW Sewer Area Alignment Project.xlsx 12/2 7/20194:31 PM EXHIBITC RH2 ENGINEERING, INC. 2020 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional I $144 $/hr Professional II $157 $/hr Professional Ill $171 $/hr Professional IV $184 $/hr Professional V $196 $/hr Professional VI $212 $/hr Professional VII $227 $/hr Professional VIII $235 $/hr Professional IX $235 $/hr Control Specialist I $130 $/hr Control Specialist II $141 $/hr Control Specialist Ill $155 $/hr Control Specialist IV $168 $/hr Control Specialist V $178 $/hr Control Specialist VI $191 $/hr Control Specialist VII $206 $/hr Control Specialist VIII $214 $/hr Technician I $106 $/hr Technician II $118 $/hr Technician Ill $135 $/hr Technician IV $145 $/hr Technician V $157 $/hr Technician VI $172 $/hr Technician VII $187 $/hr Technician VIII $196 $/hr Administrative I $72 $/hr Administrative II $83 $/hr Administrative Ill $98 $/hr Administrative IV $118 $/hr Administrative V $138 $/hr CAD/GIS System $27.50 $/hr CAD Plots -Half Size $2.50 price per plot CAD Plots -Full Size $10.00 price per plot CAD Plots -Large $25.00 price per plot Co pies (bw) 8.5" X 11" $0.09 price oer copy Co pies (bw) 8.5" X 14" $0.14 price per copy Co pies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5'' X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price per copy Technology Charge 2.50% % of Direct Labor price per mile Mileage $0.58 (or Current IRS Rate) Subconsultants 15% Cost+ Outside Services at cost Rates listed are adjusted annually. CITY OF PASCO INFORMATIONAL COVER SHEET FOR DOCUMENTS REQUIRING CITY MANAGER SIGNATURE Project Name: 1800076 -Northwest Area Sewer Vendor Name: RH2 Engineering , Inc. Contract Number: 19049 -~""""'-"----- Amount seeking approval for: $ 556,668 DIVISION: Date: 1-8-2020 G/L Account#: 450.90.665-56.6510 CONTRACT OVER 100,000 [gJ D Administration [8J Engineering O Operations O Sewer D Water O Irrigation O Treatment Plants D Reuse D Other AGREEMENT TOPIC & BACKGROUND: As outlined in the 2020-2025 CIP, this project will extend a sanitary sewer trunk to the Northwest (Broadmoor) Area, which provides for sanitary sewer service to the area as it continues to develop. The proposed sanitary sewer trunk has the potential to serve approximately 990 acres of land currently within the city limits, with the ability for future extension into the future urban growth area. This Local improvement District (LID) project will construct the proposed sewer trunk North from the Harris Road transmission main, to approximately one-quarter mile North of Burns Road (Deseret Road extended). A lso included is a secondary sanitary sewer trunk, which extends from the North-South trunk at Burns Road to Road 100. CONTRACT SELECTION PROCESS: D Consultant Roster O RFQ O Formal Bid [8J Small Works Roster D Negotiated D N/A or Other ____ _ BUDGET/FINANCIAL IMPACTS: Funding for this project includes City contributions from the Fund 450 Revenue Bond; additional funding will be from a Local Improvement District (LID), and Fund 200 LID Guarantee Funds. Revenues: City 450 -Revenue Bond City 450-UD City 200 -LID Guarantee Fund Total Funds Available $970,000 $5,373,000 $537,000 $6,880,000 CONTRACT EXPIRATION DATE: 12/31/2020 D Council action needed for future renewal Expenditures: Preliminary Engineering (PE) $692,000 Right-of-Way (RW) $868,000 Construction (CN) $5,320,000 Total Est. Expenditures $6,880,000 INSURANCE EXPIRATION DATE: 5/29/2020 Approved by Council on January 7th , 2020 ATTACHMENTS : -Two (2) Original PSA's (Partially Executed) DOCUMENT DISTRIBUTION AFTER SIGNED : • Original to City Clerk with copy of blue sheet • Original to vendor (their choice) • Copy to Public Works Department Date last update 12/11/2018 location: Engineering Working Folder>FORMS>Pasco Blue Sheet 12-11-2018