HomeMy WebLinkAboutCommunity ReCode LLC - Development Review Process Code, Standards and Procedure Cleanup Project (Agmt No. 19027)PROFESSIONAL SERVICES AGREEMENT
Agreement No. 19027
Development Review Process
Code, S1andarda and Procedure Cleanup Project
TIDS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation. hereinafter refmed to as "City', and Community Reeode LLC, a
Colorado limited liability corporation, hereinafter rcfened to as "Consultant."
RECU4 1!i
WHEREAS, the City desires to have certain sa-vices and/or tasks perfonned as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and profes$ional expertiae.
when required, to perform the services and/or tasks as set forth in this ~ upon which the
City is relying. (
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
l. Sgpe o(Scn1m-The Consultant shall perform such services and accomplish such tasks,
includins the iurnisbing of all labor, materials, facilities and equipment llecess&l)' for full
performance thereof. as identified and designated as Consultant's Responsibilities
tbmughout this Agreement, and as more particularly described in Scope of Work detailed
in Exlu."bit A. attached hereto and incorporated herein (the "Project").
2. Ima· This Project shall begin on December 16, 2019, and promptly be completed before
Dectmber 16, 2Q20.
3. CoJD""'!jop IN Pmpmt.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Suc;h payment shall ~ full compensation for work ped'onned or
services rendered, and for all labor, materials, supplies, equipment, and in<:idemals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agieeinent upon
timely submitted invoices detailing work perfonned and expenses for which
reimbursement is soughL The City shall approve all invoices before payment is
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issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work pcrfonned and expenses incurred
under this Agreement, as follows.
D Hourly (Single Rate): $ ___ per hour plus actual expenses incurred
as provided under this Agreement, but not to exceed a total of
$ ____ without prior written authori7.ation by the City; or
X Hourly (Multiple Rate): Such rates as idemificd on Exhibit _"A"__, plus .
actual expenses incum=d as provided under this Agreement, but not to
exceed a total of S 42,000 without the prior written authorization by the
City; or
Fixed Sum: A total or, or
D Other: __________________ _
4. ,Reporg yd .lmpeedons.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during nonnal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessmy, make
available for examination all of i1s records and data with respect to all matters
covcml, directly or indirectly, by this Agreement and shall permit the City, or its
designated authoriu.d representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its di&crction, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly, to this Agreement
Consultant shall be provided a copy of IUCb reports.
4.3 The Consultant. during the term of this Agreement, shall obtain all permits and
rcgistmtion documents necessary for 1he performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to 1he City copies of these licenses, registration
documents. and permits or proof of their issuance or nmcwal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
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necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books. records. documents or other material relevant
to this Agreemmt for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
~a a1 all reasonable times during this period.
s. Joint Owpeqlaip and Upe of Docllllleng.
6.
5.1 All research, tests, surveys, preliminmy data, infonnation, drawings and documents
made, collected. or prepared by the Consultant for perfonning the acrvices subject
to this Agreement, as well as any final product, collectively referred to as "work
product/' shall be deemed as the joint property of the City and the Consultant,
including copyright as secured thereon. Consultant makes no warranties in regards
to the suitability of its work product for any other application and use by the City,
and no subsequent user may rely upon the work product for their intended pmpose.
Any prior copyrighted materials owned by the Consultant and utili"Zed in the
perfonnance of the services under this Aarccmcut, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "'propriewy," or a "trade secret" shall be conspicuously designated
as such. In the event the work product is requested by third parties, or by a Public
Records Act request for copying or inspection, notice shall be provided to the other
party as provided in Section 6.3 below.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion. the work product of the Consultant, along with
a summary of the services perfonned to date of default or tennination, sba1I become
the property of the City, and tender of the work product and swornmy shall be a
prerequisite to final payment under this Agreement The summary of services
provided shall be prepared at no additional ~ if the Agreement is terminated
through default by the Consultant. If the Agreement is term~ through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
Pgg,lic Record&
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.S6 RCW
"Public Records Act."' All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant arc exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
Professional Servioes Agreement -Community RcCodc
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6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
1he City for such records within five (S) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession_ tho City sbal~ prior to the release of any
protected work product or as a result of a public recoids request or subpoena,
provide Consultant at least ten (I 0) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contraetor Relatiombip.
7 .1 The parties intend that an independent contractor ndalionship is created by this
Agreement The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee. officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or reprcscntativc of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontnctom or representatives during the performance of this Agreancnt.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the worlc. however. the results of the work contemplated helein must
meet the approval of the City and shall be subject to the Cf1¥'s general rishts of
inspection and review to secure the satisfactoty completion thereo£
7.3 The Consultant shall comply with all State and Federal laws to the extent that they
apply to the Consukant, includmg, but not limited to:
7.3.1 The definition requirements ofRCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business lice.nae.
7 .4 The City mayt at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's intaest.
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8. lpdempjfieation.
8.l The Consultant shall defend, indemnify, and bold hannJess the City, its officers,
officials, agents, employees, and volunteers &om any and all claims and causes of
action, including, but not limited to, actions of law or administrative pmcee,Jmgs
for all ilguries to persons or damages to property, and all losses, damages, demands,
suits, judgments, including attorney f~ arising out of, or as a result of, or in
connection with the work performed under this Agreement, and caused or
oe<:asioncd in whole or in part by ieuon of errors, negligent acts or omissions of
the Consultant or its subcommctors in the performance of this Agreement, except
for iltjuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 The City shall defend, indemnify. and hold harmless the Consultant. its officers,
officials, aaents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or aclroioistrative proceedings
for all iltjuries to persons or damages to property, and all losses, damages, demands,
suits, judgments, including attorney fees, arising out of; or as a result of, or in
connection with the work perfonned under this Agreement, and caused or
occasioned in whole or in part by reason of errors. nealigent acts or omissions of
the City or its subcontractors in the paformance of this Agreement, except for
il\iuries and damages caused by the sole negligence of the Consultant, its officers,
employees, agents and volunteers.
8.3 It is further aareed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, if
applicable, solely for the purposes of this indemmfication.
8.4 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a rault of Consoltant's delayed or failed performance of Section 6 above.
8.6 This waiver bas been mutuaUy negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. lgsunmce. The Consultant sbaJJ ~ and maintain for the duration of the Agreemen~
insurance against claims for injuries to person., or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents. representatives, employees, or subcontractors.
9.1 Minimt.m Scgpe of Insurance. Consultant shall obtain insurance of the types
described below:
Professional 8et'viccs Agreement-Community bCode
Developmeat Rmew Assellmeat Pap5ofl7
9.1.1 Automobile Liability insurance covering all owned, non-o~ hired and
leased vehicles. Coverage shall be written on Insurance Services Office
{ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
9.1.2 Commercial General Liability insurance shall be written on ISO occurrence
fonn CG 00 01 and shall cover liability arising from premises, operations.
independent contractors and personal iJ\iury and advertising iltjmy. The
City shall be mmed as an insured under the Consultant's Commercial
Gcnenl Liability insurance policy with respect to the work perfmmcd for
the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington, if RqUin:d by law.
9.1.4 Professional Liability insW'ance appropriate to the Consultant's profession.
9.2 Mjnimym Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2. t Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage ofSl,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
181 $1,000,000 each occurrence;
D $2,000,000 general aggregate; or
D $ ___ each occurrence; and$ ___ general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
181 $1,000,000 per claim;
D -$1,000,000 policy aggregate limit; or
0 $ ___ per claim; and $ ___ per policy aggtegate limit
9.3 Other Insurance Provisions. The insurance policies are to comain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability. and Commercial Oeneral Liability insurance:
9.3.1 The Consultant's insmance coverage shall be primary insurmM:e as respects
the City. Any insurance, self-insmance, or insurance pool coverage
maintained by the City shall be excess of the Consultant's insurance and
shall not contribute with it.
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Development Review Aaeumenl Page6of17
9 .3.2 The Consultant's insurance shall be endorsed to state that covcraee shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, bas been given to the City.
9.4 Acco,ptabiliJy oflnsurers. Insurance is io placed with insmers with a cwn,nt
A.M. Best rating of not less than A:VD.
9.S Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements. including but not
necessarily limited to the additional insured endorsement, evidencing the insuraDce
.requirements of the Consul~t before commencement of the work.
10. Nondhpjmip1tjop. In the perfonnancc of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origi~ sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition aaainst discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant sbaU ensure that applicants
are employed, and that employees ~ treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Fedaal laws prohibiting discrimination in
employment.
11. C,,,,,,gt AuJPll Contippt Fee,. The Consultant warrants that it bas not employed
nor retained any company. fmn. or person. other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it bas not paid
or agreed to pay any company. person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commiasion. percentage, brokcnge fee, gift, or
other CODSideration contingent upon or resulting from the award or making of dus
Agreement. For breach or violation of this warranty, the City shalt have the right to
terminate this Agreement
12. Aplggmept pd Subeontncting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perfonn these services. The Consultant aball not assign (~
subcontract other than as specifically identified in Exluoit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to lbe date
of any proposed assignmenL
12.2 Any worlc or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
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Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, oniiuancu ~ guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Te,mlpaCion.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Te,mination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement. or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (S) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement.
incurred prior to termination.
14. General Pmifiou.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 ~-Notice provided for in this Agreement shall be sent by one of the foJJowing
methods:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by elecll'Onic
transmissfon to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Rick. White, or his designec
Director, Community and Economic Development,
City of Pasco
525 North 3rd Avenue
Pasco, WA 99301
:whiter@pasco-wa.gov
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Development Review Assessment Pap8ofl7
14.3.2 For the Consultant: Elizabeth Garvin
ts. Qisp•te Resolution.
Founding Principal
Community ReCode LLC
387 Corona St.. Suite 714
Denver, CO 80218
egarvin@communitylfflKle.com
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washinaton,
15.2 In the event of a dispute resarcling the enforcement. breach. default, or
interpretation of this Agreement, the Project Administrators, or their designees.
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, wi1h both parties waiving the right
of a jwy trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party sbaJl be entitled to its reasonable
attomey fees and costs as additional award and judgment against the other.
16. Nopwaiyer. Waiver by the City of any provision of this Ap'eanent or any time Jimjtation
provided for in this Agtt.ement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. lntgratiog. This Agreement between the parties consists in its entirety of this dooument
and 8Jl)' exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modific:ation of this Agreement or change order affecting this Agreement shall be in writing
and signed by both parties.
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18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
day and year first written above.
CITY OF PASCO, WASHINGTON
t2e.Jbe~i7¥
ATTEST: ----Debra Barhlm, City Clerk
APPROVED AS TO FORM:
Professional Services Agreement -Community ReCodc
Development Review Assessment
CONSULTANT
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DEVELOPMENT REVIEW ASSESSMENT SCOPE OF SERVICES
The purpose of preparing a development review assessment for Pasco is to review and analyze the
range of planning, poRcy, and regulatory documents; private development choices; and administrative
reviews that play a role of the City's decJslOnamaklng process. The goal Is to detennine If the current
resulatlOns and application reviews are providing the range of outcomes that the zonln& subdlvfsion,
and Infrastructure ordinances should provide. Where the current regulations aren't working as they
should, or where they are working with the help of a lot of creative Interpretation on the part of Pasco's
staff, the development revfew assessment will fndude recommendations f'or Improvements to the
regulations or processes.
PHASE 1: PROJECT KICK-OFF
The project ldck-off phase is designed to allow relevant City staff and the Community ReCode team
identify the framework of the current regulatory process.
Task 1.1 Project Management
As we start the project, we wm put a project management plan in place with our Pasco project team.
The goal of the management plan ls to ensure effective communication between the Community
ReCode team and City staff. The project management plan will: (1) identify a schedule for regular calls
and meetlnss, (2) create procedures for Information sharing, and (3) confirm project schedules,
mRestones, and tasks.
Task 1.2 Document Review
In preparation for the project kick-off meetings, the Community ReCode team wlfl work with the City to
identify, obtain, and review copies of all project relevant documents. The project team will develop a
document detalUn& the key themes of these documents and potential bsues and barriers to long-term
plan implementation and eftectlVe development review that miaht arise from the current regulations.
The documents to be reviewed Include:
• Title 25 Zoni111
• Titl~ 26 Pasco Urban Area Subdivision Regulations
o Tdle 12 Streets and Sldewalks
o Title 14 Public Works
o TltJe 16 Buildings and Construction
o Concurrency polides
o Relevant Public Works plans, policies, manuals, and spedftcatlons
o Floodplain, critical areas, and shoreffne regulations/management program
• Comprehensive plan and plan update documents, maps, and statistics
o Corridor and Gateways Plan
o Relevant State of Washington statutory requirements
• Sample project submissions, staff raports, review meetlna notes, and -final determinations
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Task 1.3: Meet with Staff and Stakeholders
Meetlnis with City stakeholders should Include staff from the Planning, Building Permits & Inspection
Services. Community & Economk Development, Parks & RecreatlOn. Code Enforcement, and
El"lllneerlna departments, as well as elected and appointed officials. Also, we would •e to meet with
local developers, desian professionals, business owners and/or Chamber representatives, newtmorhood
orpnfzatlons, local Institutions (hospitals, colleaes and unlversftiesJ, HBA R!presentltives,
envf ronmentaVoutdoor groups, City advisory boards, and any other relevant groups or tndMduals that
would be Involved In approvl111 or lnteractinB with changes to development regulations or processes.
Reply to steve Wodey mnwment about size of this effort: we typically schedule a series of 2-
hour meetings across a 2-3-day time period and Invite the various graups/lndlvidulls to Join us
and others in the same topic area during their topic time. So, far example, we would haw 11
developers' meeting on Monday from 3-5 and we'd Invite I wide range of members of the local
development community to join us as a group at that time. The consultant team would facllltate
a round table mnversatfon about topics relevant to the developen group, take notes, and
report out key themes. Dependlns on who staff wants to Invite, this would probably be a total
of 8-12 meetings.
Task 1.4: Site Exploration
With City staff as ow guide, the Community ReCode team wiH tour Pasco and Franklin County to explore
and better understand the community. This tour should provide opponunities to discuss and review
location speclflc Issues, cone.ems, and opportunities with City staff.
Tuk 1.5 Identification of Key Themes and Issues
At the completion of the kick-off meetlnas and document review, Community ReCode team wUI prepare
an overview report of the key themes and Issues that emersed during this process. The key themes and
Issues will serve as the orpnizln8 structure for the development review assessment as we identify
which regulatory chan,es and updates wlll help Improve the current zoning, subdivision, and
Infrastructure ordinances in a manner that will be helpful to the Pasco community.
Phase 1 Deliverables
• Project Management Plan
o Key Themes and Issues Memo
PHASE 2: CODE ASSESSMENT
The code assessment phase Is where we analyze the current re1ulatory environment and make
sugestktns for bnprovements.
Task 2.1: Current Code Analysis
Based on infonnation coNected in Phase 1, the Community ReCode team will undertake a technlcal
review and assessment of Pasco's current development {zoning, subdivision, and Infrastructure)
regulations as identified In Phase 1. The code analysis wftl Include • review of all major sections In the
aarrent regulations, the extent to which the section carries out adopted and proposed plannfn& polfdes,
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and relevant state law requirements. The code analysis wlU also Include an exploration of •bil picture•
Issues, such as:
" The most critical needs for revision;
• Current regulatory and non-regulatory tools that work well and require little or no revision;
e Ways In whkh the current tools are Ineffective or frumating to use;
• Mismatches between the regulations and evolving land development models and building
constnrctlon techniques, and
0 The extent to which the tools in place will be effective In Implementing the comprehensive plan
and land development policies.
o Key substantive issues raised during the lnltlal project outreach will also be discussed In the
report.
Task 2.2: Targeted Best Practices Study
Historically, communities have developed unique solutions to Issues -such as accessory dwelling units or
solar access -that are closely tailored to local real estate and pontkal needs. With electronic access to a
library of municipal regulations and an Increased emphasis on efficient, evidence-based rqulatlons,
communities now also draw upon each other's 1ood Ideas -Ideas, taking a tailored solution and
reworttl,w It for their own needs. We will wortc with the City to Identify key issues that will benefit from
a best practices review along with peer communities from which to explore best practices both at an
overall level and also for specific topics.
Task 2.3: Complete Code Assessment
Incorporating the current code analysis and best practices study, the Community ReCode team will draft
a development review assessment that identifies: (1) areas of proposed revisions, (2) best practices
approaches to tarseted topics, and (3) an annotated outline of the recommended revised zonlna,
subdivision, and Infrastructure ordinance framework. The purpose of the final code assessment will be
to aHow the staff, elected and appointed offidals, and the public an opportunity to review and discuss
the recommended code chanps at an •overview" le\191 before the City makes any determinations about
updates to current code language.
Task 2.4 Present Code Assessment
We typically make a summary presentat~n of the final code assessment for staff, elected and appointed
offidals, and the community. We can discuss with Pasco staff what role they would Ike for the code
assessment to plav and whether presentation meetl,-s should be scheduled as part of this project.
Phase 2 Deliverables
• Draft Code Audit
e Draft Best Practices Analysis
o Draft and Flnal Coda Assessment
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DeveJopneot Review Auemnellt Page 13ofl7
PHASE3:PROCESSIMPROVEMENTS
City staff involved In revlewlns and processing plans and permits experience Pasco's robust and constant
growth dally while workins to keep up with the pace of development. While some of the workload Is a
result of the pace of growth In the community, there may be unnecessary processes or complexities that
can be reconsidered or reconflgured to reduce staff workload.
Task 3.1: Meet with Staff and Create Development Process Map
The Community ReCode team would like to meet with and observe the plan review and permtttlna staff
to hear their experiences and ideas for Improvement and streamllnlng. we will then map the current
proce" by which development determlnattons take place, Including:
fn,y,'$Nw comment: staff may be able to provide this. Please let us know.
o All required steps in the review process
o Staffs role
• Applicant's role
o External department or aaency review requirements (e.g., public works, arborist)
• Required submissions and paperwork
o Review tracking program(s) information requirements
o Follow-up review/resubmission requirements
o Deadlines
Task 3.2: Process Assessment
Fotlowlng discussions with City staff and our time worltif18 with and observing the plan and permit
review process, we will Identify potential Issues with processes, tlmelines, and outcomes. The
Community ReCode team wlH use 5taff discussions, our previous exper1ences, and best pl'ilctlces from
peer communities to develop an assessment report with Implementable recommendations end
outcomes.
Task 3.3: Identify Procedural Changes to Code and Review Process
Should the code assessment and process discussions with City staff lead to en understanding that the
existing development procedures are hindering dear and efficient appffcatfon review, we wtU Identify
recommended chanps to the current procedures that can Improve efficiency and ease of user
understanding, as well as any relevant process streamflnlng that might be applicable.
Task 3.4: Implement Recommendations
For a ~ that Is constantly Inundated with permit applications, coordinating with each other to discuss
opportunities for Improvement is difficult. lmplementJna these ideas can be ewn harder. Building upon
the process assessment and recommended chanaes along with feedback from staff on what to
prioritize, the Community ReCode team wiU work with City staff to Implement recommended
Improvements. Addltfonally, our team will identify opportunities to improve communication with the
development community, other City departments, and elected officials and decision makers.
Profasioaal Services Agreement -CommtlJlity ReCode
Developnent Review Assmment Page J•of17
Phase 3 Deliverables
• Meeting summaries and process map
• Process assessment
• Implementation recommendations
• Updated process diagrams and Instructions, training materials. and applications {if necessary).
Professional Services Agreement-Communfly ReCode
.Development Review Asscnment Page IS of 17
Project Schedule
The project schedule shall generally be as follows and may be modified by the City's project manager:
Pasco Cud_e~senment ~Mdu_le • • J (!~ember L Jan_ua!Y I F~r':!!_I'( I _ March . .J
b!.::.rti-!~!r:i~~,~,-~ ...... --··· ___ .. _ ... q • .... • •• •• _ ..... .
1.1 ProJecl Managemera ............................................. J· "· ., .....
1
........ . -::: ~:~:;:~::e-·, ..................................................... :::11:: --··---·
....................................................................................... P .......... -.. .
1.4 s~e Exploration c:om;,lete
_1.5 ldentrfyKeyThemes .................................................. v. ,M ••• +····•·"
Iii• -'-~-·~rs ' •~~-;,--------. ---· /'.•"•,=.,'J ·"'•··. '..'J-.• :-'."l~t,':,.UI
2.1 Current Code Analy!is
A. Prelmrnarv lnfr.iS1ruct.,re Draft
B. Prekmrna rv 20nm ; and Subdivision Orah
2.2 Tarueted Best Practces s1udv
A. Prelmrnarv lnfrastrue1ure Draft
B. Prehmrnary ZoninE and Subdlvi:;ron Dr a It
2.3 Com oleteCodeAssessm~nt
A. Prel•mn.ir ~ Ora It
B. Staff Review and Comment
C. Final Drift
2.4 Present Code Assessment
,, -•• . . · . . . . l ~ .. : .. :-....J.1~ .. :..l:t:!!.\\...'/~.2!.::..
3.1 Process Review Ma
3.2 Prnc~s AsH:Ssment
3 .3 Procedural Chat1 es 10 code
3 .4 1mplemet1talion
..
--·
Professio11.1I Services Agrccmc:m -Communiiy ReCode
Development Review Assessment
-J -S!aff
st.ff
--l --...?~~tt ..
t
~ ,_., .....
staff r
st~ff
Page 16 of 11
I _May_j June .. ,
staff
I
I
S"..etf -
' ' ' ,,r .....
Project Budget
The project budget shall be generally allocated as follows. Changes may be made by the consultant
across tasks and phases to reflect actual work time, provided the final fee remains the same.
,.,P..,,as,;...co;.;;....C;.::.o_d.:..e.,..As..:..;s...c.e.c.ss:..:.m;_,;._e,;...n.:.:;t.c.8...:.u...:dg"-'e:..;,t _______ .......,..___:_:Hou!~--Fee _. E11pens~s ___ ~otal _
~llifuii~-=··..,..£!.,=-_m=•~•-t-:l=·~='---·flli! ___ ·~ ... 1
.. __ -9--'{._; --· --·---_ _ ----.-· _.:.l:t.a.1 _ ----_l _.l_P_r_.ol._ect_M_a_n_a~gem_ent _____________ 4 __ 1-$"---_60D.00
1.2 Document Review 8 $ 1,200.00
1.3 Meet With Staff 12 S 1,800.00 S 2,000.00 ..;:;.;.;;c....:..:..;-=-=c...:..:...;_:.c.:..::c=:.:.._ ___________ -l----==-----i----:----====--i-~....=.!.==~------
1.4 Site Exploration $ ----'--'-........ ---------------1------1----'---------·
_l _.S_l_de_n_t_ify~K_e~y_Th_em_e_s ______________ .,__ 4 $ 600.00_t--------i _____ _
-----1!_ __ j_ -~200,(?0_ ~ 2,000}?0 , _$ _ 6,200.00
,,e. ------· ---·--2.1 Current Code Anal vs is
A. Prelimina ry Infrastructure Draft __ 30 -------·
B. Prelimina rv Zonin R and Subdivision Draft 30
2.2 Targeted Best Practices Study ·---A. Prelimina ~ Infrastructure Draft 32
8. Prelimina ry Zoning and Subdivision Draft 32
2.3 Complete Code Assessment --------·-------·-
A. Preliminary Draft --·-•·-
B. Staff Review and Comment --
C. Final Draft
2.4 Present Code Assessment
-·---·-
-·--------·
3.1 Process Review Map
3.2 Process Assessment
3.3 Procedural Changes to Code ----·· --·
3.4 Im plementation
Project Total
Profes.~ional Services Agreement -Community Recode
Development Review Assessment
i
I
22
4
10
16
176 ------,
4
18
22
8
S2
------------. --·----..
··--------
$ 4,500.00 ·---•~
$ 4,500.00 ------
--· ...
$ 4,800.00
$ 4,800.00 _____ ., _____
------
$ 3,300.00 -.. s 600.00 . ·-s 1,500.00
$ 2,400.00 _$ ___ !,600.00
J. _ 26,400.00 $ 1,600.00 _,L28,000.00 -
-•---· ----~ ---
$ 600.00 ----"••-· s 2,700.00 ·--·------
$ 3,300.00 -·--
$ 1,200.00
$ 7,800.00 $ 7,800.00
$ 42,000.00
Page 17 of 17
This Schedule l is entered into pursuant to and subject to the tem1s of the Services Agreement entered
into by and between Gunnerson Consulting and Communication Site Services, LLC ("GCCSS") and
Customer as identified below, effective as of February 19, 2016 (the "Agreement"). This Schedule I is
effective as of the date it is fully executed by the parties. In the event of any conflict or inconsistency
between the terms of this Schedule 1 and the Agreement , the tenns of this Schedule l shall govern and
prevail.
Site(s): Pasco Water Towc1 ·, 5427 Road 76, Pasco, WA
Coordinates: -119:11:18:639, 46:16:35:843
Lease: T-Mobile
Lease: USCOC of Richland
Lease: Sprint (Cleatwire Wireless)
Services:
CEI Review any leases/agreements, letters or offers.
00 Recommend, initiate discussions, prepare and/or send correspondence for any negotiations.
00 Prepare any notices, agreement revisions or other documents.
00 Pther: Assist in negotiations with wireless carriers, inform Customer of progress and status.
coordinate approval of documents with Customer legal counsel, present negotiated options & documents
to Customer for approval.
Term:
From the effective date of this Schedule 1, until either completion of the Services provided for in this
Schedule 1, or tennination of this Schedule 1 in accordance with the tcnns of Section 3.1 or 3.2 of the
Agreement.
Compensation:
00 Pursuant to the terms on the face of the A!:,.>Teement.
C&I Other: CURRENT GCCSS RA TES: $200/HR. Consulting Fees; $50/HR. Administrative
Fees
Special Terms:
GUNNERSON CONSULTING AND
COMMUNICATION
SITE SERVICES, LLC
City of Pasco/LOA 2/18/2016
CUSTOMER: CITY OF PASCO
Date: Februarv 19 . 2016
Page I