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HomeMy WebLinkAbout2020.01.06 Council Meeting PacketRegular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. January 6, 2020 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. COUNCIL BUSINESS: (a) Election of Mayor (b) Election of Mayor Pro Tem 4. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 15 (a) Approval of Meeting Minutes To approve the minutes of the Pasco City Council Meeting held on December 2, 2019 and Special Meetings held on December 9 and 11, 2019. 16 - 18 (b) Bills and Communications To approve claims in the total amount of $11,048,397.38 ($4,767,175.64 in Check Nos. 232774-233391; $1,178,258.31 in Electronic Transfer Nos. 826721, 826730-826796, 826800-826991, 827091; $50,738.98 in Check Nos. 53107-53148; $2,063,353.99 in Electronic Transfer Nos. 30141994- 30143015; $2,988,870.46 in Electronic Transfer Nos. 642-648). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $252,847.66 and, of that amount, authorize $144,512.62 to be turned over for collection. 19 - 23 (c) Downtown Pasco Development Authority 2020 Funding Agreement Page 1 of 111 Regular Meeting January 6, 2020 To approve the 2020 Funding Agreement with the Downtown Pasco Development Authority, and further, authorize the City Manager to execute the Agreement. (RC) MOTION: I move to approve the Consent Agenda as read. 5. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 6. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 7. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 24 - 27 (b) General Fund Monthly Report - November 2019 28 (c) 2019 Hanford Communities Annual Report 8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 29 - 38 (a) *Segregation of Local Improvement District (LID) Assessment MOTION: I move to approve Resolution No. 3932, relating to Local Improvement District No. 150; providing for the segregation of assessments for certain parcels consistent with RCW 35.44.410; and, ratifying and confirming prior acts. 39 - 44 (b) NW Area Sanitary Trunk Sewer Local Improvement District Formation MOTION: I move to approve Resolution No.3933, relating to public improvements; declaring its intention to order the improvements of the Northwest Area Sewer Trunk Main (from Harris Road north to one-quarter mile past Burns Road and from Burns Road northeast to Broadmoor Blvd) and to create a local improvement district to assess the cost and expense of Page 2 of 111 Regular Meeting January 6, 2020 carrying out those improvements against the properties specially benefited thereby; notifying all persons who desire to object to the improvements to appear and present their objections at a hearing before the City Council to be held on February 3, 2020; and providing for other properly related matters. 10. UNFINISHED BUSINESS: 11. NEW BUSINESS: 45 - 72 (a) *Northwest Area Trunk Sewer Design – Approval of Professional Services Agreement with RH2 Engineering MOTION: I move to approve the Professional Services Agreement with RH2 Engineering, in the amount of $556,668 for the NW Area Sewer Project and further, authorize the City Manager to execute the Agreement. 73 - 111 (b) *Professional Services Agreement with Murraysmith for the Wastewater Treatment Plant (WWTP) Improvements - Phase 1 MOTION: I move to approve the Professional Services Agreement for Wastewater Treatment Plant (WWTP) Improvements - Phase 1 with Murraysmith and further, authorize the City Manager to execute the agreement. 12. MISCELLANEOUS DISCUSSION: 13. EXECUTIVE SESSION: 14. ADJOURNMENT: (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” (b) REMINDERS: • Thursday, January 9, 7:00 PM: Ben Franklin Transit Board Meeting – Transit Facility (COUNCILMEMBER RUBEN ALVARADO, Alt.) • Monday, January 13, 11:45 AM: Pasco Chamber of Commerce Membership Luncheon – Pasco Red Lion Hotel Page 3 of 111 Regular Meeting January 6, 2020 This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 4 of 111 AGENDA REPORT FOR: City Council December 23, 2019 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Debby Barham, City Clerk Administrative & Community Services SUBJECT: Approval of Meeting Minutes I. REFERENCE(S): 12.02.19, 12.09.19 & 12.11.19 Draft Council Minutes II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Meeting held on December 2, 2019 and Special Meetings held on December 9 and 11, 2019. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 111 REGULAR MEETING MINUTES PASCO CITY COUNCIL DECEMBER 2, 2019 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, Pete Serrano, and Matt Watkins. Staff present: Dave Zabell, City Manager; Eric Ferguson, City Attorney; Steve Worley, Public Works Director; Rick White, Community & Economic Development Director; Richa Sigdel, Finance Director; Zach Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief; Bob Gear, Fire Chief; and Debby Barham, City Clerk. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Meeting Minutes To approve the minutes of the Pasco City Council Meeting held on November 18, 2019. Bills and Communications To approve claims in the total amount of $4,116,063.52 ($2,877,555.66 in Check Nos. 232540-232773; $481,695.90 in Electronic Transfer Nos. 826403- 826447, 826468-826525, 826531-826621, 826624-826720; $ 20,345.88 in Check Nos. 53084-53106; $733,329.18 in Electronic Transfer Nos. 30141473- 30141993; $3,136.90 in Electronic Transfer No. 641) December 2019 Council Meeting Cancellations & January 2020 Council Workshop Change To cancel the December 16th Regular Council Meeting and December 23rd Council Workshop; and further more, to change the Council Workshop Meeting scheduled for January 13, 2020 to 7 PM, January 14, 2020. 2020 Legislative Priorities To approve Resolution No. 3921, declaring the City's legislative priorities for the 2020 session of the Washington State Legislature. Downtown Pasco Development Authority Appointments To confirm the Mayor's appointment of Miguel Angulo to Position No. 5 and Jose Iniquez to Position No. 7 on the Downtown Pasco Development Authority Board, effective 1/01/2020, and to confirm the Mayor's reappointment of Sean Gehlen to Position No. 1 on the Downtown Pasco Development Authority Board, effective 1/01/2020. RC MOTION: Mayor Pro Tem Maloney moved to approve the Consent Agenda as read. Mr. Martinez seconded. Motion carried unanimously by Roll Call vote. Page 1 of 6 Page 6 of 111 REGULAR MEETING MINUTES PASCO CITY COUNCIL DECEMBER 2, 2019 VISITORS - OTHER THAN AGENDA ITEMS: Jeff Robinson, Pasco resident, congratulated Council for creating an Arts and Culture Commission. Cindi Anderson, Pet Overpopulation Prevention (POPP) Tri-Cities Vice President, expressed urgency for building the new Tri Cities Animal Shelter and Control Services facility. POPP Tri-Cities received a $300,000 grant for low-cost spay and neuter clinic, which would ideally be housed within the new animal shelter or nearby the new shelter; however, POPP will need a firm commitment from the three Cities by February 2020. Julie Webb, Tri Cities Animal Shelter volunteer, also expressed urgency for building the new animal shelter facility. Drew Proctor, Kennewick resident, also expressed urgency for building the new animal shelter facility. Dawn Hanson, asked Council to consider what their constituents want and make it a priority relating to a new animal shelter facility. REPORTS FROM COMMITTEES AND/OR OFFICERS: General Fund Monthly Report - October 2019 The October 2019 General Fund Report was provided within the agenda packet with no Council discussion. Body Worn Camera Program Update "Records Impact" Police Captain Harpster provided a brief report regarding the impact the Body Worn Camera (BWC) Program, instituted within the Pasco Police Department near the beginning of 2019, has had within the Police Department and also provided statistics on the public records requests generated for BWC records. Council and staff had a brief discussion regarding the benefits of BWC program, as well as the costs for fulfilling public records requests associated with BWC records. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 2019-2020 Proposed Mid-Biennium Budget Adjustment Mr. Zabell reminded Council and the audience that this was the City of Pasco's first biennial budget from 2019-2020 as well as the first mid-biennium budget adjustment. Mr. Zabell commented on the most notable changes within the budget. Mayor Watkins declared the Public Hearing open to consider the proposed 2019-2020 Mid-Biennial Budget Adjustment at 7:36 PM. Following three calls for comments, Mayor Watkins declared the Public Hearing closed at 7:37 PM. MOTION: Mayor Pro Tem Maloney moved to adopt Ordinance No. 4473, adjusting the 2019-2020 Biennial Operating Budget of the City of Pasco by Page 2 of 6 Page 7 of 111 REGULAR MEETING MINUTES PASCO CITY COUNCIL DECEMBER 2, 2019 providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority and, further, authorize publication by summary only. Mr Alvarado seconded. Motion carried unanimously. MOTION: Mayor Pro Tem Maloney moved to adopt Ordinance No. 4474, amending the 2019-2020 Biennial Capital Budget of the City of Pasco by providing supplement thereto; and, further, authorize publication by summary only. Ms. Barajas seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Amendments to PMC Title 6: Animal Control - Behavioral Testing Standards per Amended RCW Mr. Ratkai provided an overview of the required amendments to the Pasco Municipal Code (PMC) Title 6: Animal Control imposed by Washington State law. Mayor Watkins opened a public comment period to the members of the audience allowing them an opportunity to express their thoughts on the PMC Title 6: Animal Control. Deb Sporcich, Animal Control Director, expressed support of removing the breed specific language within the PMC by telling her story of a dog that she cared for in the shelter when she was a volunteer. Melissa Madison, Benton City resident, distributed copies of her dog rescue business to Council, which included stories of her rescue dogs; she also expressed support of removing the breed specific language within the PMC. Tom A., Pasco resident, is a pit bull dog owner and he expressed support of removing the breed specific language within the PMC. Elizabeth Leck, Pasco resident, expressed support of removing the breed specific language within the PMC and stated that the language is discriminatory. Sherri Jorgen, Pasco resident, expressed support of removing the breed specific language within the PMC and stated that this language is preventing many good dogs good homes. Rob Wesfall, Yakima Humane Society, stated that the City of Yakima removed their breed specific language about a year and a half ago and the with the removal of the breed specific language, Yakima is able to deal with the bad (dog) owner problem. He expressed support of removing the breed specific language within the PMC. Christina Amos, Richland resident and certified dog trainer, expressed support of removing the breed specific language within the PMC and allow the animal control officers to address irresponsible pet owners. Jeff Robinson, Pasco resident, reminded everyone of why the breed specific language was enacted ten years ago. He stated that while he is opposed to breed specific language and perhaps it is time for the City to reassess the need for breed specific language now, he supports the City's prior actions and trusts that the City will review the issue as it stands today. Ashley Schoenwald, Richland resident, distributed copies of email and other pit Page 3 of 6 Page 8 of 111 REGULAR MEETING MINUTES PASCO CITY COUNCIL DECEMBER 2, 2019 bull documents to Council and she expressed support of removing the breed specific language from the PMC. Mr. Serrano asked of the dogs at the Tri Cities Animal Shelter, how many are pit bull mixture and of those dogs, how many were not adopted out. Julie Webb, Tri Cities Animal Shelter volunteer, displayed a collage of pit bull mix photos and pointed out that three of the 12 dogs were not adopted out as of December 2. Shannon Jolson, dog groomer, expressed concern about cost of the Canine- Good Citizen (CGC) and the availability non-English language CGC testers and she also expressed support of removing the breed specific language from the PMC. Kristen, Pasco resident, expressed support of removing the breed specific language from the PMC. Dawn Hanson, Kennewick resident and Tri Cities Animal Shelter volunteer, expressed support of removing the breed specific language from the PMC. Mayor Watkins and several Councilmembers thanked everyone that spoke, appreciated the comments from those individuals confirming that Council wants to do right thing and wished all dog owners were as caring and supportive as the individuals speaking about the animals they care for. Mayor Watkins summarized the comments, provided a brief history of the PMC Title 6: Animal Control and encouraged Council to review the PMC related to animal control in 2020 during their annual retreat. Amanda Cameron, Pasco resident, commented on the cost of CGC requirement for her two dogs. Mary Mahoney, Pasco resident, commented about an old agreement between the Animal Control Authority and Washington State University and believed the ordinances related to potentially dangerous or dangerous dogs within Pasco, Kennewick or Richland did not abide by the constitution of due process and need to be rewritten. MOTION: Mayor Pro Tem Maloney moved to adopt Ordinance No. 4475, amending PMC Sections 6.05.010 'Definition of terms'; 6.05.080 'Disposition of unclaimed animals'; 6.05.110 'Refusal to redeem'; 6.05.320 'Notice of quarantine'; and 6.05.330 'Potentially dangerous and dangerous animals', and further, authorize publication by summary only. Mr. Serrano seconded. Motion carried unanimously. Q* Iniguez Rezone (Z 2019-011) MOTION: Mayor Pro Tem Maloney moved to adopt Ordinance No. 4476, rezoning two parcels located at the northeast corner of East Alvina Street and North Franklin Avenue from R-1 to R-3, and further, authorize publication by summary only. Mr. Martinez seconded. Motion carried unanimously. Q* Mendoza Rezone (Z 2019-012) Mr. Alvarado and Mr. White briefly discussed the City's criteria used to weigh- in-on when considering a rezone of a property. MOTION: Mayor Pro Tem Maloney moved to adopt Ordinance No. 4477, rezoning a parcel located at 2216 W Henry Place from R -2 to R-3, and further, authorize publication by summary only. Mr. Alvarado seconded. Motion Page 4 of 6 Page 9 of 111 REGULAR MEETING MINUTES PASCO CITY COUNCIL DECEMBER 2, 2019 carried unanimously. Interfund and Intrafund Loans MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3922, authorizing the interfund loans from the General Fund to the City's Marina Fund and Stadium Fund. Mr. Milne seconded. Motion carried unanimously. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3923, authorizing the intrafund loans from the Water Utility to the Irrigation Utility and Process Water Reuse Facility Utility. Mr. Serrano seconded. Motion carried unanimously. NEW BUSINESS: *Personal Services Agreement Extension - Animal Control Services Council expressed concern about the maintenance of the current animal shelter facilities. Council and staff discussed the maintenance issues with the current facilities and the 2020 budget, as well as the status of the new animal shelter facilities. MOTION: Mayor Pro Tem Maloney moved to approve the extension of the Personal Services Agreement with Chicle Animal Foundation for Animal Control Services and, further authorize the City Manager to execute the agreement. Ms. Barajas seconded. Motion carried unanimously. *Performance of a City Official MOTION: Mayor Pro Tem Maloney moved to accept the final report by Kenbrio Inc. reflecting the City Council's corporate view of the City Manager's performance for the period June 2018 - June 2019. Mr. Alvarado seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Zabell announced Winter Fest is scheduled for Saturday, December 7, 2019 from 2 PM to 4 PM at Volunteer Park; also, the Lampson Cable Bridge Run is scheduled for Saturday, December 21, 2019 starting at 9:00 AM and so far 1,300 runners have registered. Mr. Zabell commented on an upcoming amendment for the 2020 BDI solid waste rates with an approximate reduction of 0.7 percent. Lastly, he reminded Council that the Chapel Hill Roundabout ribbon cutting ceremony was scheduled for Friday, December 6, 2019 at 1:00 PM. Mr. Martinez commented about the new businesses along north side of Road 68 and that the Luminary was scheduled on Saturday, December 14, 2019. Ms. Barajas announced the Pasco Employee Appreciation Recognition (PEAR) Party was scheduled for Friday, December 6, 2019 at 6:30 PM in the Pasco Police Training Center and will be hosted by the Pasco Safe Area Community organization. Mayor Watkins noted that the last Council meeting for 2019 will be a Special Meeting and Workshop combination scheduled for Monday, December 9, 2019 and it will be his last meeting. Page 5 of 6 Page 10 of 111 REGULAR MEETING MINUTES PASCO CITY COUNCIL DECEMBER 2, 2019 ADJOURNMENT. There being no further business, the meeting was adjourned at 9:06 PM. PASSED AND APPROVED this 6th day of January, 2020. APPROVED: ATTEST: Matt Watkins, Mayor Debra Barham, City Clerk Page 6 of 6 Page 11 of 111 SPECIAL MEETING MINUTES PASCO CITY COUNCIL DECEMBER 9, 2019 CALL TO ORDER: The meeting was called to order at 6:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, Pete Serrano, and Matt Watkins. Staff present: Dave Zabell, City Manager; Eric Ferguson, City Attorney; Rick White, Community & Economic Development Director; Zach Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief, Bob Gear, Fire Chief and City Clerk Barham. Mayor Watkins introduced Boy Scout Troop No. 159 and invited the Troop to lead the audience in the Pledge of Allegiance. OATH OF OFFICE: Judge Stilwill administered the Oath of Office to the newly re-elected Councilmembers: Ruben Alvarado, District No. 2, Position 2 and David Milne, District No. 5, Position 5 effective January 1, 2020. Judge Roach administered the Oath of Office to newly elected Councilmember Zahra Roach, At Large, Position No. 7, effective January 1, 2020. RECOGNITION OF MAYOR WATKINS Mayor Pro Tem Maloney lead the Council in recognizing Mayor Watkins for 16 years of service to the City of Pasco. Council read and presented a proclamation of appreciation to Mayor Watkins. The audience filled with community members, as well as family and friends of Mayor Watkins also commended him for his many accomplishments associated with the City and the Tri-Cities region as a whole. Council also gave Mayor Watkins a ceremonial "Key" to the City and a remembrance photo book of his years on Council. MEETING RECESS: Mayor Watkins called a brief recess from 7:05 PM to 7:20 PM. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Non-Represented and Management Wage and Salary Plans Mr. Zabell briefly explained the rationale used in determining the proposed 2020 wage and salary plans for non-represented and management positions. MOTION: Mayor Pro Tem Maloney moved to adopt Ordinance No. 4478, providing for certain adjustments in the non-represented, non-management wage plan beginning January 1, 2020 and, further, authorize publication by summary only. Mr. Alvarado seconded. Motion carried unanimously. MOTION: Mayor Pro Tem Maloney moved to adopt Ordinance No. 4479, providing for certain adjustments in the management salary plan beginning Page 1 of 3 Page 12 of 111 SPECIAL MEETING MINUTES PASCO CITY COUNCIL DECEMBER 9, 2019 January 1, 2020 and, further, authorize publication by summary only. Ms. Barajas seconded. Motion carried unanimously. Resolution Related to Refugee Resettlement (EO 13888) Mr. Zabell noted that one additional sentence within the resolution to include a statement that the City Council encourages the Franklin County Board of Commissioners to also provide its consent for refugee resettlement within the corporate boundaries of Franklin County. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3924, declaring an intent to grant consent for the relocation of refugees within municipal boundaries per United States Executive Order 13888. Mr. Serrano seconded. Motion carried unanimously. *Amendment to Purchase and Sale Agreement - Columbia Basin College Student Housing Mr. Ratkai explained the purpose of the requested amendment extending the deadline for the option to purchase and develop Sub-Parcel B, as well as a change with the reversionary period within the purchase and sale agreement for the property located in the SE quadrants of 20th Avenue and Argent Road. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3925, authorizing Amendment No. 1 to the Purchase and Sale Agreement between the City of Pasco and CBC Student Housing, LLC, and further, to authorize the City Manager to execute said amendment. Mr. Martinez seconded. Motion carried unanimously. Project Acceptance - Multiple Public Works Projects Mr. McCue provided an overview of the six public works projects that were ready to be accepted formally as required by Washington State law. Council and staff briefly discussed the projects. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3926, accepting work performed by Apollo, Inc. under contract for the Columbia Water Supply Project. Mr. Martinez seconded. Motion carried unanimously. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3927, accepting work performed by Culbert Construction, Inc. under contract for the Oregon Avenue (SR395) Phase 1 Project. Ms. Barajas seconded. Motion carried unanimously. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3928, accepting work performed by Culbert Construction, Inc. under contract for the Harris Road Sewer Transmission Main Project. Mr. Alvarado. Motion carried unanimously. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3929, accepting work performed by Townsend Controls & Electric LLC, under contract for the Butterfield WTP PLC & Controls Upgrades Project. Mr. Milne seconded. Motion carried unanimously. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3930, accepting work performed by Goodman & Mehlenbacher Ent., Inc. under contract for the Waterline Extension – Schuman Lane Project. Mr. Serrano seconded. Motion carried unanimously. MOTION: Mayor Pro Tem Maloney moved to approve Resolution No. 3931, Page 2 of 3 Page 13 of 111 SPECIAL MEETING MINUTES PASCO CITY COUNCIL DECEMBER 9, 2019 accepting work performed by Central Washington Asphalt under contract for the 20th Avenue Overlay Project. Mr. Martinez seconded. Motion carried unanimously. NEW BUSINESS: Request to Invite Governor of Colima to Participate in 2020 Cinco de Mayo Festival MOTION: Mayor Pro Tem Maloney moved to authorize the Mayor to execute the 2020 Pasco Cinco de Mayo Festival invitation letter to the Governor of Colima. Mr. Serrano seconded. Motion carried unanimously. Basin Disposal Inc. - Amendment to 2020 Rates Mr. Zabell stated that the Basin Disposal Inc. senior staff reassessed their proposed 2020 fees and decided to reduce the 2020 fees increase by about 0.7 percent, which will result in a 3.4 percent increase instead of the original 4.08 percent increase previously approved at the November 12 Council meeting. MOTION: Mayor Pro Tem Maloney moved to confirm the solid waste disposal rates for 2020 as presented by BDI. Mr. Alvarado seconded. Motion carried unanimously. ADJOURNMENT. There being no further business, the meeting adjourned at 8:00 PM. PASSED and APPROVED the 6th day of January, 2020. APPROVED: ATTEST: Matt Watkins, Mayor Debra Barham, City Clerk Page 3 of 3 Page 14 of 111 SPECIAL MEETING MINUTES PASCO CITY COUNCIL DECEMBER 11, 2019 ATTENDANCE: Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, Pete Serrano, and Matt Watkins. Staff present: Dave Zabell, City Manager; Steve Worley, Public Works Director, Zach Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief, Bob Gear, Fire Chief and City Clerk Barham. PROCLAMATIONS AND ACKNOWLEDGEMENTS: The City of Pasco's Council and Staff along with many community members, family and friends gathered together at the Pasco Red Lion Hotel from 5:30 PM to 8:00 PM to express their appreciation to Mayor Watkins for his 16 years serving Pasco, Washington and to wish him well during his travels over the next two years. ADJOURNMENT. The special meeting adjourned at 8:15 PM. PASSED AND APPROVED this 6th day of January, 2020. APPROVED: ATTEST: Matt Watkins, Mayor Debra Barham, City Clerk Page 1 of 1 Page 15 of 111 AGENDA REPORT FOR: City Council January 3, 2020 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 01.06.20 Bad Debt Write-off/Collection II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $11,048,397.38 ($4,767,175.64 in Check Nos. 232774-233391; $1,178,258.31 in Electronic Transfer Nos. 826721, 826730-826796, 826800-826991, 827091; $50,738.98 in Check Nos. 53107-53148; $2,063,353.99 in Electronic Transfer Nos. 30141994-30143015; $2,988,870.46 in Electronic Transfer Nos. 642-648). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $252,847.66 and, of that amount, authorize $144,512.62 to be turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 16 of 111 REPORTING PERIOD: January 6, 2020 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 232774-233391 53107-53148 Total Check Amount $4,767,175.64 $50,738.98 Total Checks 4,817,914.62$ Electronic Transfer Numbers 826721 30141994-30143015 642-648 826730-826796 826800-826991 827091 Total EFT Amount $1,178,258.31 $2,063,353.99 $2,988,870.46 $0.00 Total EFTs 6,230,482.76$ Grand Total 11,048,397.38$ Councilmember 2,316,480.03 31,815.86 0.00 0.00 35,295.40 43.85 7,654.76 56,621.26 3,234.38 29,025.31 119,101.49 1,596.11 7,544.27 194.94 58,270.85 1,073.56 1,924.47 8,178.63 0.00 17,031.34 3,077.44 HOTEL/MOTEL EXCISE TAX 17,086.70 0.00 1,396,266.71 3,662,721.32 95,497.06 10,820.60 149,221.75 4,393.32 3,014,225.97 GRAND TOTAL ALL FUNDS:11,048,397.38$ MEDICAL/DENTAL INSURANCE FLEX PAYROLL CLEARING EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT HOME CONSORTIUM GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY STREET OVERLAY City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 6th day of January, 2020 that the merchandise or services hereinafter specified have been received and are approved for payment: Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET The City Council November 27, 2019 - January 2, 2020 C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved Page 17 of 111 BAD DEBT WRITE-OFF/COLLECTION November 1, – November 30, 2019 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $20 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $20.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are return ed with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Write-off Referred to Collection Total Write-off Utility Billing $ 11.77 150.70 162.47 Ambulance $ 108,323.27 31,965.40 140,288.67 Court A/R $ .00 100,675.00 100,675.00 Code Enforcement $ .00 10,570.00 10,570.00 Cemetery $ .00 1,151.52 1,151.52 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 108,335.04 144,512.62 252,847.66 Page 18 of 111 AGENDA REPORT FOR: City Council December 20, 2019 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Rick White, Director Community & Economic Development SUBJECT: Downtown Pasco Development Authority 2020 Funding Agreement I. REFERENCE(S): Proposed 2020 Funding Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the 2020 Funding Agreement with the Downtown Pasco Development Authority, and further, authorize the City Manager to execute the Agreement. III. FISCAL IMPACT: $100,000, with up to $75,000 returned to City via Main Street Utility Tax Credit Program. IV. HISTORY AND FACTS BRIEF: The City has typically funded the Downtown Pasco Development Authority (DPDA) in two-year increments; however, because of the organizational transition in 2019, the prior agreement was extended by two (2) six -month extensions, the second of which expired at the end of 2019. The DPDA hired a new Executive Director in 2019 who will be working with the DPDA Board this year to develop a new five-year strategic plan. V. DISCUSSION: Following the completion of a strategic plan, the DPDA will be in a better position to define its activities and goals for a two-year funding agreement, in sync with the 2021- 2022 biennial budget. In order to maintain concurrency with the City's biennial budget cycle, staff is recommending this one-year agreement for 2020. Page 19 of 111 The proposal will establish a one-year agreement for funding and it contains a clause allowing reconsideration by Council should the DPDA become ineligible for the Main Street Utility Tax Credit Program. Council generally concurred with this direction when this item was considered at the December 9, 2019, Workshop Meeting. Page 20 of 111 DPDA Funding Agreement - 1 DOWNTOWN PASCO DEVELOPMENT AUTHORITY FUNDING AGREEMENT THIS AGREEMENT is made and entered into this ______ day of ______________ 2020, by and between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as “City,” and the Downtown Pasco Development Authority, a non-profit Washington Corporation, hereinafter referred to as “DPDA.” WHEREAS, the City Council desires to foster revitalization of the downtown business area and created the Downtown Pasco Development Authority (DPDA) in December 2010 under Ordinance No. 3985, with the expectation of providing a three-year funding commitment to permit the new agency to establish operations and demonstrate its ability to fulfill the revitalization goals enunciated in Ordinance No. 3985 and the DPDA Charter; and WHEREAS, DPDA has received a certificate of incorporation from the State of Washington as a non-profit corporation; and WHEREAS, DPDA has organized and developed operating procedures, hired an executive director, reinitiated public events in Downtown Pasco (Cinco de Mayo and the Fiery Foods Festival), undertaken management of the Pasco Farmers Market and Pasco Commercial Kitchen, became a 501(c) (3) organization, became a certified Washington State Main Street organization, conducted several business education classes and Downtown clean-up events, and participated in the development of a Peanuts Park and Pasco Farmers Market refurbishment, and (with City financial assistance) completed a 5 year Strategic Work Plan including website revisions and “branding;” and WHEREAS, DPDA tasks for 2020 include: 1. Develop and adopt a new 5-year Strategic Plan; 2. Organize quarterly downtown business and property owner meetings: 3. Organize, finance and manage Cinco De Mayo Festival; 4. Organize, finance and manage Fiery Foods Festival; 5. Organize and manage the Pasco Farmers Market each Saturday from May through October; 6. Manage the operations of the Pasco Specialty Kitchen; 7. Provide a scholarship grant program consistent with the DPDA’s 501(c)(3) status, 8. Continue recruitment for vacant downtown business space; 9. Create and maintain a Downtown Property Inventory; 10. Business recruitment, development and engagement activities. WHEREAS, DPDA has requested that additional City funding be made available to develop resources to eventually reduce the amount of the City subsidy; NOW THEREFORE, IN CONSIDERATION of the mutual covenants contained herein and other valuable consideration, it is agreed as follows: Section 1: DPDA Responsibilities The DPDA shall conduct its activities and efforts that further the purpose of the DPDA as identified in Pasco Ordinance 3985 and Article IV of its Charter to include but not be limited to: Page 21 of 111 DPDA Funding Agreement - 2  Review of City plans and policies. The DPDA shall review existing and evolving City land use and capital improvement plans and policies affecting the Downtown Area and advise the city of appropriate considerations.  Façade Improvement Program. The DPDA shall provide information, applications and professional assistance to Downtown Area property owners wishing to participate in an approved and funded Community Development Block Grant façade program.  Promotional Events. The DPDA should conduct or implement an additional promotional or special event in addition to Cinco de Mayo and the Fiery Foods Festival that contribute to the success of the Downtown Area or otherwise advance the goals of the DPDA.  Financing Strategy. In collaboration with City staff and/or other professionals, the DPDA will develop a comprehensive inventory of public and private capital and development financing tools and incentives that may be available to foster and support its revitalization efforts. These should include tax credits or other incentives and identification of infrastructure and other public capital investments that may be necessary to support private redevelopment projects.  Marketing. The DPDA shall develop a strategy to identify and promote economic vitality of the Downtown Area including the opportunities associated with the Farmer’s Market and Specialty Kitchen. These strategies may include: creation of a Downtown Calendar, quarterly business meetings for Downtown businesses, restaurant recruitment for vacant or available properties and completion of the Downtown Survey.  Farmer’s Market and Pasco Specialty Kitchen. The DPDA shall optimize the opportunities associated with the Farmer’s Market and Specialty Kitchen to increase economic activity and promote recognition of the Downtown. Operation of these facilities must be in accordance with the associated lease agreement. Reports: A formal presentation to the City Council by the DPDA board shall be given on or before December 1 each year. The DPDA shall deliver quarterly written status reports to the Pasco City Manager detailing the activities, accomplishments and financial status of the DPDA. Section 2: City Responsibilities The City of Pasco will remit to DPDA or its designated bank up to $25,000 per quarter by the 10th day of the first month of said quarter. Section 3: Term This agreement shall be effective January 1, 2020 and shall expire on December 31, 2020; provided, however, either party may terminate the agreement with at least 180 days written notice delivered to the President of the DPDA or the Pasco City Manager. It is further provided that this agreement is predicated on the DPDA maintaining its Main Street status for calendar year 2020, and the City’s contribution, as described in Section 2, is deemed eligible for Main Street tax credits by the State Department of Revenue. Should the DPDA become ineligible for Main Street tax credits, this Agreement may be returned to the Pasco City Council for determining its continuation. The agreement may be extended up to 24 additional months, by mutual agreement of the parties, subject to budget authority of the city manager. Page 22 of 111 DPDA Funding Agreement - 3 Section 4: General Provisions For the purpose of this Agreement, time is of the essence. Failure of the DPDA to either provide the accounting or remit disallowed funds as required herein shall constitute a breach of this agreement. The remedies available to the City shall include but not be limited to, return of all funds delivered to the DPDA and denial of the right of the DPDA to apply for any future funding. In the event of a dispute regarding the enforcement, breach, default or interpretation of this Agreement, the parties shall first meet in a good faith effort to resolve suc h dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, and the Mandatory Arbitration Rules (MAR); venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply; and the prevailing party shall be entitled to its reasonable attorney fees and costs. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed this ______, day of ______________, 2020. CITY OF PASCO DOWNTOWN PASCO DEVELOPMENT AUTHORITY _______________________________ _______________________________ Dave Zabell, City Manager Gabriel Portugal, President Page 23 of 111 AGENDA REPORT FOR: City Council January 2, 2020 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Richa Sigdel, Finance Director Finance SUBJECT: General Fund Monthly Report - November 2019 I. REFERENCE(S): General Fund Report II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: N/A III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: Attached is a monthly financial update to Council on the General Fund, the City's major fund. The administration provides quarterly reports to Council for other non- major funds. V. DISCUSSION: 2, December the approved adjustment budget a Council during Council 2019, Workshop meeting. Budget adjustment approved during the meeting is included in the attached executed report. Any contracts over $100,000 and under $300,000 administratively in the month of November are also included in the report. Page 24 of 111 $0$10,000$20,000$30,000$40,000$50,000$60,000JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECThousands2019-2020 Cumulative General Fund Revenue & Expenditures2019 Cumulative Revenue2019 Cumulative Expenditures5-Yr Average Rev5-Yr Average ExpPage 25 of 111 Fund NameFund DescriptionReport MonthNovember, 2019Elapsed Time45%2017 Actual 2018 Actual2019-2020 Adjusted Budget*2019-2020 Actual2019-2020 ProjectedVariance% of Biennial BudgetCommentsRevenuesTaxesProperty 7,963,302 8,352,750 21,648,971 10,363,623 21,648,971 0 48%Sales 13,180,233 14,154,008 28,570,809 13,452,960 28,570,809 0 47%Public Safety 1,523,723 1,661,707 3,389,400 1,533,320 3,389,400 0 45%Utility 9,409,979 9,585,916 19,123,919 9,361,252 19,123,919 0 49%Other 1,252,023 1,299,862 2,397,750 1,191,325 2,397,750 0 50%Licenses & Permits 2,177,235 2,640,720 4,988,400 2,527,699 4,988,400 0 51% Higher than expected building permits, and increase in number of business licenses.Intergovernmental 2,130,300 2,294,273 4,841,868 2,266,544 4,841,868 0 47%Charges Goods & Services 6,932,637 7,385,382 15,327,718 7,023,271 15,327,718 0 46%Fines & Forfeits 788,474 943,321 1,714,200 821,927 1,714,200 0 48%Miscellaneous 657,342 1,731,200 2,198,950 1,787,900 2,198,950 0 81% Revenue mostly includes property sales revenue that cannot be predicted for 2020.Debt & Transfer In 638,000 232,298 22,455,200 219,157 22,455,200 0 1% Timing of debt proceeds and grant transfers. Long Term investment on Chapel Hill LID, GESA Stadium and Animal Shelter transfer.Total Revenues 46,653,248 50,281,437 126,657,185 50,548,977 126,657,185 0 40%ExpendituresCity Council 111,918 124,533 260,540 106,293 260,540 0 41%Municipal Court 1,458,682 1,504,212 3,252,697 1,371,774 3,252,697 0 42%City Manager 1,709,640 1,635,045 3,806,136 1,254,353 3,806,136 0 33% Labor and non-labor items expected to be expended during 2020.Police 16,497,955 16,565,400 36,324,184 14,852,689 36,324,184 0 41%Fire 7,660,554 7,874,894 16,062,340 6,929,913 16,062,340 0 43%Administrative & Community Services 7,370,500 7,502,803 16,497,814 6,935,817 16,497,814 0 42%Community & Economic Development 1,748,053 1916402 3,878,345 1,778,777 3,878,345 0 46%Finance 2,196,310 2,270,459 5,231,873 2,293,824 5,231,873 0 44%Engineering 1,726,983 1,555,552 3,531,421 1,407,429 3,531,421 0 40%Library 1,445,550 1,375,894 2,905,818 1,297,470 2,905,818 0 45%Non-Departmental 2,025,292 2,795,354 4,371,905 1,709,413 4,371,905 0 39% Timing of receipt and payment of bills.Debt & Transfer Out 3,592,619 1,914,455 29,341,750 3,154,181 29,341,750 0 11% Timing of debt payments. Long Term investment on Chapel Hill LID, GESA Stadium and Animal Shelter transfer, as well as changes to schedules in capital budget. Total Expenditures 47,544,056 47,035,003 125,464,823 43,091,934 125,464,823 0 34%Status - LaborStatus - Non Labor*Budget includes Biennial budget adjustment approved by Council on December 2nd, 2019.General FundLargest fund within the City portfolio. Taxes are major revenue sources and Public Safety salaries and benefits are major expenses within this fund.City is expected to be on track for labor expenses.City is expected to be on track for non labor expenses.Page 26 of 111 Recipient Contract Type DescriptionContract AmountAmendment Contract Total PACE Engineering Amendment No. 2 Foster Wells Forcemain Improvements PSA 212,162$ 5,000$ 217,162$ Contracts/Purchases Over $100,000 and less than $300,000Page 27 of 111 AGENDA REPORT FOR: City Council December 18, 2019 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Dave Zabell, City Manager Executive SUBJECT: 2019 Hanford Communities Annual Report I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: None III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: Hanford Communities was formed and exists to facilitate a coordinated local government involvement in decision making regarding Hanford environmental contamination; remediation, waste management, emergency response, and work force and site transition issues.on issues affecting our jurisdictions. The organization works to increase public awareness and involvement in Hanford cleanup issues. Board members interact with DOE, the Washington State Department of Ecology, the EPA and others. Hanford Community members consist of the cities of Kennewick, Pasco, Richland and West Richland, Benton and Franklin counties and the Port of Benton. V. DISCUSSION: Hanford Communities Executive Director Brown-Larsen, will provide the annual Hanford Communities report to Council. Page 28 of 111 AGENDA REPORT FOR: City Council January 2, 2020 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Segregation of Local Improvement District (LID) Assessment I. REFERENCE(S): Resolution Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: Local to relating _________, No. approve to move I Resolution Improvement District No. 150; providing for the segregation of assessments for certain parcels consistent with RCW 35.44.410; and, ratifying and confirming prior acts. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On August 20, 2018, the Council created Local Improvement District No. 150 (“LID No. 150”) to finance the cost of constructing Chapel Hill Boulevard improvements. The final assessment roll for LID No. 150 was confirmed and approved on April 1, 2019. Subsequent to the final assessment roll confirmation, a number of properties within the LID have been subdivided through final plat approval. V. DISCUSSION: State law requires that Council approve the segregation of LID assessments in the event of a subdivision of property within the LID. Council determines that assessments Page 29 of 111 against the subdivided parcels may be assessed as nearly as possible on the same basis as the original assessments were levied, and the total of the segregated parts of the assessment equals the assessment amounts before segregation. Based on the recommendations of bond counsel, staff is recommending approval the of the segregation of four parcels associated with LID 150 as of December 31, 2019. Page 30 of 111 Resolution - 1 RESOLUTION NO. ____________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, RELATING TO LOCAL IMPROVEMENT DISTRICT NO. 150; PROVIDING FOR THE SEGREGATION OF ASSESSMENTS FOR CERTAIN PARCELS CONSISTENT WITH RCW 35.44.410; AND, RATIFYING AND CONFIRMING PRIOR ACTS. WHEREAS, Pursuant to Ordinance No. 4393 passed on August 20, 2018, the City Council of the City of Pasco, Washington (the “City”), created Local Improvement District No. 150 (“LID No. 150”) to finance the cost of constructing Chapel Hill Boulevard improvements; and WHEREAS, the final assessment roll for LID No. 150 was confirmed by Ordinance 4429 (April 1, 2019); and WHEREAS, subsequent to the final assessment roll confirmation, a number of properties within the LID have been subdivided through final plat approval; and WHEREAS, RCW 35.44.410 provides that whenever land against which there has been levied a special assessment has been sold in part or subdivided, the legislative authority of that City has the power to order a segregation of the assessment; and WHEREAS, the City Council determines that assessments against the subdivided parcels may be assessed as nearly as possible on the same basis as the original assessments were levied, and the total of the segregated parts of the assessment equals the assessment amounts before segregation, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, as follows: Section 1. Assessment Segregations Approved. The following parcels in LID No. 150 are segregated for assessment as follows: 1.1 Tax Parcel 117-510-078 (LID Parcel No. 3.0): The assessment against this parcel is segregated into 28 assessments against the 28 parcels as shown on attached Exhibit A (Chiawana Heights Phase 3). 1.2 Tax Parcels 117-510-190 and 117-511-045 (LID Parcel No. 2.86): The assessments against these parcels are segregated into assessments against the parcels as shown on attached Exhibits B (45 parcels - Riverhawk Estates Phase 3) and C (42 parcels - Riverhawk Estates Phase 4). 1.3 Tax Parcel 117-510-167 (LID Parcel No. 2.87): The assessment against this parcel is segregated into 64 assessments against the 64 parcels as shown on attached Exhibit D (Riverhawk Pointe II Phase 1). Page 31 of 111 Resolution - 2 1.4 117-510-036 (LID Parcel No. 4.0): The assessments against this parcel is segregated into 29 assessments against the 29 parcels as shown on attached Exhibit E Sorano Heights, Phase 1). Section 2. Administration. City staff is directed to implement this Resolution and take all actions necessary and appropriate to segregate the assessments, including recording of this Resolution, as detailed in Exhibits A, B, C, D and E. Section 3. Ratification. All acts prior to and consistent with this Resolution are hereby ratified and confirmed PASSED by the City Council of the City of Pasco this 6th day of January, 2020. Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 32 of 111 Exhibit A - Chiawana Heights Phase 3 LID Parcel No. 3.0 117510078 LOT 3 OF RECORD SURVEY 1847849 EXCEPT CHIAWANA HEIGHTS PHASE 1 39,873.44$ 6.78 acres 117510301 CHIAWANA HEIGHTS PHASE 3 LOT 1 1,334.35$ 117510302 CHIAWANA HEIGHTS PHASE 3 LOT 2 1,412.84$ 117510303 CHIAWANA HEIGHTS PHASE 3 LOT 3 1,334.35$ 117510304 CHIAWANA HEIGHTS PHASE 3 LOT 4 1,962.28$ 117510305 CHIAWANA HEIGHTS PHASE 3 LOT 5 1,334.35$ 117510306 CHIAWANA HEIGHTS PHASE 3 LOT 6 1,334.35$ 117510307 CHIAWANA HEIGHTS PHASE 3 LOT 7 1,334.35$ 117510308 CHIAWANA HEIGHTS PHASE 3 LOT 8 1,334.35$ 117510309 CHIAWANA HEIGHTS PHASE 3 LOT 9 1,412.84$ 117510310 CHIAWANA HEIGHTS PHASE 3 LOT 10 1,334.35$ 117510311 CHIAWANA HEIGHTS PHASE 3 LOT 11 1,334.35$ 117510312 CHIAWANA HEIGHTS PHASE 3 LOT 12 1,334.35$ 117510313 CHIAWANA HEIGHTS PHASE 3 LOT 13 1,334.35$ 117510314 CHIAWANA HEIGHTS PHASE 3 LOT 14 1,334.35$ 117510315 CHIAWANA HEIGHTS PHASE 3 LOT 15 1,334.35$ 117510316 CHIAWANA HEIGHTS PHASE 3 LOT 16 1,334.35$ 117510317 CHIAWANA HEIGHTS PHASE 3 LOT 17 1,412.84$ 117510318 CHIAWANA HEIGHTS PHASE 3 LOT 18 1,412.84$ 117510319 CHIAWANA HEIGHTS PHASE 3 LOT 19 1,412.84$ 117510320 CHIAWANA HEIGHTS PHASE 3 LOT 20 1,412.84$ 117510321 CHIAWANA HEIGHTS PHASE 3 LOT 21 1,569.82$ 117510322 CHIAWANA HEIGHTS PHASE 3 LOT 22 1,334.35$ 117510323 CHIAWANA HEIGHTS PHASE 3 LOT 23 1,412.84$ 117510324 CHIAWANA HEIGHTS PHASE 3 LOT 24 1,491.33$ 117510325 CHIAWANA HEIGHTS PHASE 3 LOT 25 1,569.82$ 117510326 CHIAWANA HEIGHTS PHASE 3 LOT 26 1,569.82$ 117510327 CHIAWANA HEIGHTS PHASE 3 LOT 27 1,569.82$ 117510328 CHIAWANA HEIGHTS PHASE 3 LOT 28 1,569.82$ Total lots Total allocated to lots 39,873.44$ Subdivided into 28 lots Page 33 of 111 Exhibit B - Riverhawk Estates Phase 3 LID Parcel No. 2.86 117510190 241,236.94$ 23.51 acres Subdivided into 45 lots 117511001 RIVERHAWK ESTATES PHASE 3 LOT 1 2,095.57$ 117511002 RIVERHAWK ESTATES PHASE 3 LOT 2 2,095.57$ 117511003 RIVERHAWK ESTATES PHASE 3 LOT 3 2,095.57$ 117511004 RIVERHAWK ESTATES PHASE 3 LOT 4 2,095.57$ 117511005 RIVERHAWK ESTATES PHASE 3 LOT 5 2,095.57$ 117511006 RIVERHAWK ESTATES PHASE 3 LOT 6 2,218.84$ 117511007 RIVERHAWK ESTATES PHASE 3 LOT 7 2,218.84$ 117511008 RIVERHAWK ESTATES PHASE 3 LOT 8 2,095.57$ 117511009 RIVERHAWK ESTATES PHASE 3 LOT 9 2,218.84$ 117511010 RIVERHAWK ESTATES PHASE 3 LOT 10 2,218.84$ 117511011 RIVERHAWK ESTATES PHASE 3 LOT 11 2,218.84$ 117511012 RIVERHAWK ESTATES PHASE 3 LOT 12 2,218.84$ 117511013 RIVERHAWK ESTATES PHASE 3 LOT 13 2,218.84$ 117511014 RIVERHAWK ESTATES PHASE 3 LOT 14 2,218.84$ 117511015 RIVERHAWK ESTATES PHASE 3 LOT 15 2,095.57$ 117511016 RIVERHAWK ESTATES PHASE 3 LOT 16 2,095.57$ 117511017 RIVERHAWK ESTATES PHASE 3 LOT 17 2,095.57$ 117511018 RIVERHAWK ESTATES PHASE 3 LOT 18 2,095.57$ 117511019 RIVERHAWK ESTATES PHASE 3 LOT 19 2,095.57$ 117511020 RIVERHAWK ESTATES PHASE 3 LOT 20 1,972.30$ 117511021 RIVERHAWK ESTATES PHASE 3 LOT 21 1,972.30$ 117511022 RIVERHAWK ESTATES PHASE 3 LOT 22 2,095.57$ 117511023 RIVERHAWK ESTATES PHASE 3 LOT 23 2,095.57$ 117511024 RIVERHAWK ESTATES PHASE 3 LOT 24 2,465.37$ 117511025 RIVERHAWK ESTATES PHASE 3 LOT 25 2,095.57$ 117511026 RIVERHAWK ESTATES PHASE 3 LOT 26 2,958.45$ 117511027 RIVERHAWK ESTATES PHASE 3 LOT 27 1,972.30$ 117511028 RIVERHAWK ESTATES PHASE 3 LOT 28 2,095.57$ 117511029 RIVERHAWK ESTATES PHASE 3 LOT 29 2,711.91$ 117511030 RIVERHAWK ESTATES PHASE 3 LOT 30 2,342.11$ 117511031 RIVERHAWK ESTATES PHASE 3 LOT 31 2,342.11$ 117511032 RIVERHAWK ESTATES PHASE 3 LOT 32 2,342.11$ 117511033 RIVERHAWK ESTATES PHASE 3 LOT 33 2,342.11$ 117511034 RIVERHAWK ESTATES PHASE 3 LOT 34 2,342.11$ 117511035 RIVERHAWK ESTATES PHASE 3 LOT 35 2,465.37$ 117511036 RIVERHAWK ESTATES PHASE 3 LOT 36 2,095.57$ 117511037 RIVERHAWK ESTATES PHASE 3 LOT 37 2,095.57$ 117511038 RIVERHAWK ESTATES PHASE 3 LOT 38 2,095.57$ 117511039 RIVERHAWK ESTATES PHASE 3 LOT 39 2,095.57$ 117511040 RIVERHAWK ESTATES PHASE 3 LOT 40 2,095.57$ 117511041 RIVERHAWK ESTATES PHASE 3 LOT 41 2,095.57$ 117511042 RIVERHAWK ESTATES PHASE 3 LOT 42 2,095.57$ 117511043 RIVERHAWK ESTATES PHASE 3 LOT 43 2,218.84$ 117511044 RIVERHAWK ESTATES PHASE 3 LOT 44 2,465.37$ 117511045 RIVERHAWK ESTATES PHASE 2 TRACT A 144,470.97$ Total 241,236.94$ Total allocated to subdivided lots Riverhawk Estates Ph1 , Tract A Page 34 of 111 Exhibit C - Riverhawk Estates Phase 4 LID Parcel No. 2.86 117511045 RIVERHAWK ESTATES PHASE 2 TRACT A 144,470.97$ 11.72 Acres subdivided into 42 lots 117511051 RIVERHAWK ESTATES PHASE 4 LOT 1 3,899.35$ 117511052 RIVERHAWK ESTATES PHASE 4 LOT 2 3,314.45$ 117511053 RIVERHAWK ESTATES PHASE 4 LOT 3 3,314.45$ 117511054 RIVERHAWK ESTATES PHASE 4 LOT 4 3,314.45$ 117511055 RIVERHAWK ESTATES PHASE 4 LOT 5 3,314.45$ 117511056 RIVERHAWK ESTATES PHASE 4 LOT 6 3,899.35$ 117511057 RIVERHAWK ESTATES PHASE 4 LOT 7 3,119.48$ 117511058 RIVERHAWK ESTATES PHASE 4 LOT 8 3,314.45$ 117511059 RIVERHAWK ESTATES PHASE 4 LOT 9 3,314.45$ 117511060 RIVERHAWK ESTATES PHASE 4 LOT 10 3,314.45$ 117511061 RIVERHAWK ESTATES PHASE 4 LOT 11 3,509.42$ 117511062 RIVERHAWK ESTATES PHASE 4 LOT 12 3,314.45$ 117511063 RIVERHAWK ESTATES PHASE 4 LOT 13 3,314.45$ 117511064 RIVERHAWK ESTATES PHASE 4 LOT 14 3,314.45$ 117511065 RIVERHAWK ESTATES PHASE 4 LOT 15 3,314.45$ 117511066 RIVERHAWK ESTATES PHASE 4 LOT 16 3,314.45$ 117511067 RIVERHAWK ESTATES PHASE 4 LOT 17 3,314.45$ 117511068 RIVERHAWK ESTATES PHASE 4 LOT 18 3,314.45$ 117511069 RIVERHAWK ESTATES PHASE 4 LOT 19 3,314.45$ 117511070 RIVERHAWK ESTATES PHASE 4 LOT 20 3,314.45$ 117511071 RIVERHAWK ESTATES PHASE 4 LOT 21 4,094.32$ 117511072 RIVERHAWK ESTATES PHASE 4 LOT 22 4,289.29$ 117511073 RIVERHAWK ESTATES PHASE 4 LOT 23 3,704.38$ 117511074 RIVERHAWK ESTATES PHASE 4 LOT 24 3,704.38$ 117511075 RIVERHAWK ESTATES PHASE 4 LOT 25 3,314.45$ 117511076 RIVERHAWK ESTATES PHASE 4 LOT 26 3,314.45$ 117511077 RIVERHAWK ESTATES PHASE 4 LOT 27 3,314.45$ 117511078 RIVERHAWK ESTATES PHASE 4 LOT 28 3,314.45$ 117511079 RIVERHAWK ESTATES PHASE 4 LOT 29 3,314.45$ 117511080 RIVERHAWK ESTATES PHASE 4 LOT 30 3,314.45$ 117511081 RIVERHAWK ESTATES PHASE 4 LOT 31 3,704.38$ 117511082 RIVERHAWK ESTATES PHASE 4 LOT 32 3,314.45$ 117511083 RIVERHAWK ESTATES PHASE 4 LOT 33 3,314.45$ 117511084 RIVERHAWK ESTATES PHASE 4 LOT 34 3,314.45$ 117511085 RIVERHAWK ESTATES PHASE 4 LOT 35 3,314.45$ 117511086 RIVERHAWK ESTATES PHASE 4 LOT 36 3,704.38$ 117511087 RIVERHAWK ESTATES PHASE 4 LOT 37 3,704.38$ 117511088 RIVERHAWK ESTATES PHASE 4 LOT 38 3,314.45$ 117511089 RIVERHAWK ESTATES PHASE 4 LOT 39 3,314.45$ 117511090 RIVERHAWK ESTATES PHASE 4 LOT 40 3,314.45$ 117511091 RIVERHAWK ESTATES PHASE 4 LOT 41 3,314.45$ 117511092 RIVERHAWK ESTATES PHASE 4 LOT 42 3,704.38$ 144,470.97$ Total Allocated to Lots Page 35 of 111 Exhibit D - Riverhawk Pointe II Phase 1 LID Parcel No. 2.87 117510167 Riverhawk Estates Phase 1, Tract B 494,350.58$ 48.18 Acres Subdivided into 64 lots 117-510-450 Riverhawk Pointe II Phase 1, Tract A 307,523.23$ 117-510-451 Riverhawk Pointe II Phase 1, Lot 1 2,646.92$ 117-510-452 Riverhawk Pointe II Phase 1, Lot 2 3,092.88$ 117-510-453 Riverhawk Pointe II Phase 1, Lot 3 4,152.72$ 117-510-454 Riverhawk Pointe II Phase 1, Lot 4 3,358.11$ 117-510-455 Riverhawk Pointe II Phase 1, Lot 5 2,971.68$ 117-510-456 Riverhawk Pointe II Phase 1, Lot 6 3,259.36$ 117-510-457 Riverhawk Pointe II Phase 1, Lot 7 2,998.06$ 117-510-458 Riverhawk Pointe II Phase 1, Lot 8 2,998.06$ 117-510-459 Riverhawk Pointe II Phase 1, Lot 9 2,997.70$ 117-510-460 Riverhawk Pointe II Phase 1, Lot 10 2,997.70$ 117-510-461 Riverhawk Pointe II Phase 1, Lot 11 2,997.70$ 117-510-462 Riverhawk Pointe II Phase 1, Lot 12 2,997.34$ 117-510-463 Riverhawk Pointe II Phase 1, Lot 13 2,997.34$ 117-510-464 Riverhawk Pointe II Phase 1, Lot 14 2,996.99$ 117-510-465 Riverhawk Pointe II Phase 1, Lot 15 2,996.99$ 117-510-466 Riverhawk Pointe II Phase 1, Lot 16 2,996.99$ 117-510-467 Riverhawk Pointe II Phase 1, Lot 17 3,425.84$ 117-510-468 Riverhawk Pointe II Phase 1, Lot 18 3,307.49$ 117-510-469 Riverhawk Pointe II Phase 1, Lot 19 2,658.68$ 117-510-470 Riverhawk Pointe II Phase 1, Lot 20 2,639.07$ 117-510-471 Riverhawk Pointe II Phase 1, Lot 21 2,638.00$ 117-510-472 Riverhawk Pointe II Phase 1, Lot 22 2,636.93$ 117-510-473 Riverhawk Pointe II Phase 1, Lot 23 2,635.86$ 117-510-474 Riverhawk Pointe II Phase 1, Lot 24 2,634.80$ 117-510-475 Riverhawk Pointe II Phase 1, Lot 25 2,992.35$ 117-510-476 Riverhawk Pointe II Phase 1, Lot 26 2,568.85$ 117-510-477 Riverhawk Pointe II Phase 1, Lot 27 2,568.85$ 117-510-478 Riverhawk Pointe II Phase 1, Lot 28 2,568.85$ 117-510-479 Riverhawk Pointe II Phase 1, Lot 29 2,568.85$ 117-510-480 Riverhawk Pointe II Phase 1, Lot 30 2,568.85$ 117-510-481 Riverhawk Pointe II Phase 1, Lot 31 2,568.85$ 117-510-482 Riverhawk Pointe II Phase 1, Lot 32 2,568.85$ 117-510-483 Riverhawk Pointe II Phase 1, Lot 33 2,657.61$ 117-510-484 Riverhawk Pointe II Phase 1, Lot 34 3,348.84$ 117-510-485 Riverhawk Pointe II Phase 1, Lot 35 4,800.81$ 117-510-486 Riverhawk Pointe II Phase 1, Lot 36 4,072.86$ 117-510-487 Riverhawk Pointe II Phase 1, Lot 37 3,261.50$ 117-510-488 Riverhawk Pointe II Phase 1, Lot 38 2,895.39$ 117-510-489 Riverhawk Pointe II Phase 1, Lot 39 2,921.05$ 117-510-490 Riverhawk Pointe II Phase 1, Lot 40 2,639.07$ 117-510-491 Riverhawk Pointe II Phase 1, Lot 41 3,116.05$ 117-510-492 Riverhawk Pointe II Phase 1, Lot 42 4,027.59$ 117-510-493 Riverhawk Pointe II Phase 1, Lot 43 3,000.91$ 117-510-494 Riverhawk Pointe II Phase 1, Lot 44 2,826.23$ 117-510-495 Riverhawk Pointe II Phase 1, Lot 45 2,828.37$ 117-510-496 Riverhawk Pointe II Phase 1, Lot 46 3,006.61$ 117-510-497 Riverhawk Pointe II Phase 1, Lot 47 2,866.51$ Page 36 of 111 Exhibit D - Riverhawk Pointe II Phase 1 117-510-498 Riverhawk Pointe II Phase 1, Lot 48 2,822.66$ 117-510-499 Riverhawk Pointe II Phase 1, Lot 49 3,158.12$ 117-510-500 Riverhawk Pointe II Phase 1, Lot 50 3,304.63$ 117-510-501 Riverhawk Pointe II Phase 1, Lot 51 2,824.09$ 117-510-502 Riverhawk Pointe II Phase 1, Lot 52 3,090.03$ 117-510-503 Riverhawk Pointe II Phase 1, Lot 53 2,779.89$ 117-510-504 Riverhawk Pointe II Phase 1, Lot 54 2,994.49$ 117-510-505 Riverhawk Pointe II Phase 1, Lot 55 2,623.03$ 117-510-506 Riverhawk Pointe II Phase 1, Lot 56 2,666.88$ 117-510-507 Riverhawk Pointe II Phase 1, Lot 57 2,666.88$ 117-510-508 Riverhawk Pointe II Phase 1, Lot 58 2,666.88$ 117-510-509 Riverhawk Pointe II Phase 1, Lot 59 2,666.88$ 117-510-510 Riverhawk Pointe II Phase 1, Lot 60 2,666.88$ 117-510-511 Riverhawk Pointe II Phase 1, Lot 61 2,666.88$ 117-510-512 Riverhawk Pointe II Phase 1, Lot 62 2,666.88$ 117-510-513 Riverhawk Pointe II Phase 1, Lot 63 3,285.38$ 494,350.58$ Total Allocated to Lots Page 37 of 111 Exhibit E - Sorano Heights Phase 1 LID Parcel No. 4 117510036 LOT 4 OF RECORD SURVEY 1847849 341,576.00$ 34.84 Acres Subdivided into 29 lots 117510600 Sorano Heights, Tract B 248,076.75$ 117510601 Sorano Heights, Phase 1 - Lot 1 2,601.14$ 117510602 Sorano Heights, Phase 1 - Lot 2 2,546.07$ 117510603 Sorano Heights, Phase 1 - Lot 3 2,546.07$ 117510604 Sorano Heights, Phase 1 - Lot 4 2,546.07$ 117510605 Sorano Heights, Phase 1 - Lot 5 2,546.07$ 117510606 Sorano Heights, Phase 1 - Lot 6 2,546.07$ 117510607 Sorano Heights, Phase 1 - Lot 7 2,546.07$ 117510608 Sorano Heights, Phase 1 - Lot 8 2,546.07$ 117510609 Sorano Heights, Phase 1 - Lot 9 2,883.41$ 117510610 Sorano Heights, Phase 1 - Lot 10 2,638.56$ 117510611 Sorano Heights, Phase 1 - Lot 11 4,081.31$ 117510612 Sorano Heights, Phase 1 - Lot 12 16,925.98$ 117510613 Sorano Heights, Phase 1 - Lot 13 5,100.81$ 117510614 Sorano Heights, Phase 1 - Lot 14 3,475.17$ 117510615 Sorano Heights, Phase 1 - Lot 15 2,616.71$ 117510616 Sorano Heights, Phase 1 - Lot 16 2,787.02$ 117510617 Sorano Heights, Phase 1 - Lot 17 2,399.40$ 117510618 Sorano Heights, Phase 1 - Lot 18 2,474.23$ 117510619 Sorano Heights, Phase 1 - Lot 19 3,126.76$ 117510620 Sorano Heights, Phase 1 - Lot 20 2,464.05$ 117510621 Sorano Heights, Phase 1 - Lot 21 2,920.22$ 117510622 Sorano Heights, Phase 1 - Lot 22 2,975.60$ 117510623 Sorano Heights, Phase 1 - Lot 23 2,580.79$ 117510624 Sorano Heights, Phase 1 - Lot 24 3,200.69$ 117510625 Sorano Heights, Phase 1 - Lot 25 2,187.17$ 117510626 Sorano Heights, Phase 1 - Lot 26 2,811.87$ 117510627 Sorano Heights, Phase 1 - Lot 27 2,557.74$ 117510628 Sorano Heights, Phase 1 - Lot 28 2,868.14$ 341,576.00$ Total Allocated to Lots Page 38 of 111 AGENDA REPORT FOR: City Council December 30, 2019 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Steve Worley, Director Public Works SUBJECT: NW Area Sanitary Trunk Sewer Local Improvement District Formation I. REFERENCE(S): Resolution with Exhibits II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: public to relating ______, No. to approve move I Resolution improvements; declaring its intention to order the improvements of the Northwest Area Sewer Trunk Main (from Harris Road north to one-quarter mile past Burns Road and from Burns Road northeast to Broadmoor Blvd) and to create a local improvement district to assess the cost and expense of carrying out those improvements against the properties specially benefited thereby; notifying all persons who desire to object to the improvements to appear and present their objections at a hearing before the City Council to be held on February 3, 2020; and providing for other properly related matters. III. FISCAL IMPACT: Estimated Project Cost: $6,879,989; Estimated City Contribution: $969,989; Estimated LID Contribution: $5,910,000 IV. HISTORY AND FACTS BRIEF: The Project The Northwest Area of Pasco has unprecedented potential for development with as much as 4,600 acres available. The City is working with property owners and developers in the area to create preliminary plans for providing infrastructure to this area. The proposed Urban Growth Area (UGA) expansion contemplates significant growth to occur to the North and West areas of Pasco. Providing sanitary sewer in this area will help lessen urban sprawl by allowing for more efficient use of land, which in turn will better support commercial development within the Broadmoor area. This is Page 39 of 111 also consistent with the Growth Management Act, adopted Council goals and the Comprehensive Land Use Plan. Proposed Process Local Improvement Districts (LIDs) are a means of assisting benefiting properties in financing needed capital improvements through the formation of special assessment districts. Special assessment districts provide the opportunity for improvements to be financed and paid for over a period of time through assessments on the benefiting properties. V. DISCUSSION: This item was discussed at the February 25, 2019, October 14 2019, and December 9, 2019, Council workshop meetings. The design and construction of this project is currently estimated to be $5.52 million, with $1.36 million for financial elements like escrow, guaranty fund, and financing costs. Staff has consulted with experts in the LID process and found that an LID is appropriate for use in this situation. A special benefit analysis will be conducted to demonstrate that the benefits of the project accrued to the parcels within the proposed LID boundary exceed the cost of the project and the projected assessments. Therefore, it is beneficial to move forward with the LID. The major property owners associated with the proposed LID are supportive of the project. Staff recommends approval of the resolution setting a public hearing date of February 3, 2020, for Council consideration on the formation of an LID for the completion of the Northwest Area Sewer Trunk Main project. Page 40 of 111 Resolution - 1 CITY OF PASCO, WASHINGTON RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, RELATING TO PUBLIC IMPROVEMENTS; DECLARING ITS INTENTION TO ORDER THE IMPROVEMENTS OF THE NORTHWEST AREA SANITARY TRUNK SEWER (FROM HARRIS ROAD TO ONE- QUARTER MILE NORTH OF BURNS ROAD) AND TO CREATE A LOCAL IMPROVEMENT DISTRICT TO ASSESS THE COST AND EXP ENSE OF CARRYING OUT THOSE IMPROVEMENTS AGAINST THE PROPERTY SPECIALLY BENEFITTED THEREBY; NOTIFYING ALL PERSONS WHO DESIRE TO OBJECT TO THE IMPROVEMENTS TO APPEAR AND PRESENT THEIR OBJECTIONS AT A HEARING BEFORE THE CITY COUNCIL TO BE HELD ON FEBRUARY 3, 2020; AND PROVIDING FOR OTHER PROPERLY RELATED MATTERS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, as follows: Section 1. It is the intention of the City Council of the City of Pasco, Washington, to order the improvement of the property within the area described in Exhibit A, by the construction of the Northwest Area Trunk Sewer (from Harris Road to one-quarter mile north of Burns Road). The improvements consist of full sanitary sewer construction, including site grading, manholes, and sewer pipe, (collectively, the “Improvements”). The referenced Exhibit A is attached hereto and by this reference made a part hereof. All of the foregoing Improvements shall be in accordance with the plans and specifications prepared by the Public Works Director of the City and may be modified by the City as long as that modification does not affect the purpose of the improvements. Section 2. The total estimated cost and expense of the Improvements is declared to be $6,879,989, of which an estimated $5,910,000 shall be borne by and assessed against the property specially benefited by the Improvements to be included in a local improvement district to be established and embracing as nearly as practicable all the property specially benefited by the Improvements. Actual assessments may vary from estimated assessments as long as they do not exceed a figure equal to the increased true and fair value the Improvements add to the property. Section 3. The City Clerk is authorized and directed to give notice of the adoption of this resolution and of the date, time and place fixed herein for the public hearing to each owner or reputed owner of any lot, tract, parcel of land or other property within the proposed local improvement district by mailing such notice at least fifteen days before the date fixed for public hearing to the owner or reputed owner of the property as shown on the rolls of the Franklin County Assessor at the address shown thereon, as required by law. Page 41 of 111 Resolution - 2 This resolution also shall be published in its entirety in at least two consecutive issues of the official newspaper of the City, the date of the first publication to be at least 15 days prior to the date fixed herein for the public hearing. Section 4. All persons who may desire to object to the Improvements are notified to appear and present those objections at a hearing before the City Council to be held in the Council Chambers in the City Hall, 525 N. 3rd Avenue, Pasco, Washington, at 7:00 p.m. on February 3, 2020, which time and place are fixed for hearing all matters relating to the Improvements and all objections thereto and for determining the method of payment for the Improvements. All persons who object thereto should appear and present their objections at that hearing. Any person who may desire to file a written protest with the City Council may do so within 30 days after the date of passage of the ordinance ordering the Improvements in the event the local improvement district is formed. The written protest should be signed by the property owner and should include the legal description of the property for which the protest is filed and that protest should be delivered to the City Clerk. The Public Works Director is directed to submit to the City Council on or prior to February 3, 2020, all data and information required by law to be submitted. The foregoing resolution was ADOPTED by the City Council of the City of Pasco, Washington, at a regular open public meeting thereof this 6th day of January, 2020. Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 42 of 111 Resolution - 3 CERTIFICATION I, the undersigned, City Clerk of the City of Pasco, Washington (the “City”), hereby certify as follows: 1. The attached copy of Resolution No. __________ (the “Resolution”) is a full, true and correct copy of a resolution duly adopted at a regular meeting of the City Council of the City held at the regular meeting place thereof on January 6, 2020, as that resolution appears on the minute book of the City; and the Resolution will be in full force and effect immediately following its adoption; and 2. A quorum of the members of the City Council was present throughout the meeting and a majority of the members voted in the proper manner for the adoption of the Resolution. IN WITNESS WHEREOF, I have hereunto set my hand this 6th day of January, 2020. CITY OF PASCO, WASHINGTON _____________________________________ Debra Barham, City Clerk Page 43 of 111 CITY OF PASCO BROADMOOR AREA SEWER LID EW S N 1 1 HLA 2803 River Road Yakima, WA 98902 509.966.7000 Fax 509.965.3800 www.hlacivil.comEngineering and Land Surveying, Inc. 1 2 3 4 5 6 1 2 6 5 4 3 SEGMENT 1SEGMENT 3SEGM E N T 2 BURNS ROAD I-182 BROADMOOR BLVDDRAFTPage 44 of 111 AGENDA REPORT FOR: City Council December 30, 2019 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Steve Worley, Director Public Works SUBJECT: Northwest Area Trunk Sewer Design – Approval of Professional Services Agreement with RH2 Engineering I. REFERENCE(S): Professional Services Agreement Preliminary LID Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: RH2 with Agreement Services Professional to approve move I the Engineering, in the amount of $556,668 for the NW Area Sewer Project and further, authorize the City Manager to execute the Agreement. III. FISCAL IMPACT: Professional Services Agreement = $556,668 (This Agenda Item) Funding for the Professional Services Agreement will be paid for through the NW Area Sewer Trunk LID and proportionately the City share for the project. IV. HISTORY AND FACTS BRIEF: As previously discussed in the 2020-2025 CIP, this project will extend sanitary sewer, by means of a sewer trunk line into the Northwest (Broadmoor) Area. This vital connection to the sanitary sewer system will allow the development in this area to occur at a density consistent with the City's overall planning and land use objectives for the area. The proposed Urban Growth Area (UGA) expansion contemplates significant growth to occur to the North and West areas of Pasco. Provision of sanitary sewer in this area lessens urban sprawl by allowing for more efficient use of land, which in turn will better support commercial development within the Broadmoor and Rd. 68 commercial corridors. The proposed sanitary sewer trunk has the potential to serve approximately Page 45 of 111 990 acres of land currently within the city limits, with the abilit y for future extension into the future urban growth area. This effort will design the proposed sewer trunk from the recently completed Harris Road trunk sewer line, northly to a point approximately one-quarter-mile north of Burns Road (Deseret Road extended). Also contemplated is a secondary sanitary sewer trunk, which extends from the north-south trunk at Burns Road easterly to Road 100, the extent and final alignment of this segment will be determined as part of the final design process. V. DISCUSSION: As proposed, the Professional Services Agreement, herein, would provide for RH2 Engineering to complete the sanitary sewer trunk alignment by preparing plans, specifications, and construction cost estimates. Further, the Professional Services agreement would task RH2 with Right-of-Way (ROW) acquisitions and easements, permitting assistance, geotechnical assessments, LID administration, and services during both bidding and construction. The proposed Professional Services Agreement is attached. Staff views the Agreement to be sufficient in scope to complete the work outlined above and finds the costs to be reasonable. Accordingly, staff recommends approval of the proposed Professional Services Agreement with RH2 Engineering. Page 46 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 1 of 9 PROFESSIONAL SERVICES AGREEMENT 1800076 – Northwest Area Sewer ULID Agreement No. 19049 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as “City”, and RH2 Engineering, Inc., hereinafter referred to as “Consultant,” on the _______ day of _________________, 2020. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant’s Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the “Project”). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2020. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is Page 47 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 2 of 9 issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ☐ Hourly (Single Rate): $__________ per hour plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $____________ without prior written authorization by the City; or ☒ Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $556,668 without the prior written authorization by the City; or ☐ Fixed Sum: A total of $__________________; or ☐ Other: ______________________________________________________ 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant’s activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant’s activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. Page 48 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 3 of 9 These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as “work product,” shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as “confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated as such. 5.2 In the event of Consultant’s default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW “Public Records Act.” All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the Page 49 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 4 of 9 records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City’s general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City’s sole discretion, may be detrimental to the City’s interest. Page 50 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 5 of 9 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant’s liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant’s negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant’s delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Page 51 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 6 of 9 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City. 9.1.3 Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant’s profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ☒ $1,000,000 each occurrence; ☒ $2,000,000 general aggregate; or ☐ $________ each occurrence; and $________ general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ☒ $1,000,000 per claim; ☒ $1,000,000 policy aggregate limit; or ☐ $________ per claim; and $________ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant’s insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 9.3.2 The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Page 52 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 7 of 9 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. Page 53 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 8 of 9 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Steve M. Worley, P.E, or his/her designee Public Works Director 525 North 3rd PO Box 293 Pasco WA 99301 WorleyS@pasco-wa.gov (e-mail address) 14.3.2 For the Consultant: Paul Cross, PE, or his/her designee RH2 Engineering, Inc. 114 Columbia Point Dr, Suite C Richland, WA 99352 pcross@rh2.com (e-mail address) 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party Page 54 of 111   Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 19049 1800076 – Northwest Area Sewer LID Page 9 of 9 hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON CONSULTANT Dave Zabell, City Manager Paul Cross – Project Manager ATTEST: Debra C. Barham, City Clerk APPROVED AS TO FORM: Kerr Ferguson Law, PLLC, City Attorney Page 55 of 111 1 12/27/2019 3:04:16 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx EXHIBIT A Scope of Work City of Pasco Northwest Sewer Area Alignment Project December 2019 Background The City of Pasco (City) has retained RH2 Engineering, Inc., (RH2) to design a gravity sewer transmission main to connect the growing Broadmoor area of West Pasco to the existing sewer system. The City’s preliminary design concepts call for a 30-inch-diameter gravity sewer main with up to three (3) road crossing through the Franklin County (County) and United States Bureau of Reclamation (USBR) right-of-way (ROW). Task 1 – Preliminary Alignment Assessment Objective: Perform preliminary alignment assessment based upon City contact with willing landowners, existing utility congestion, regulatory requirements, and City objectives and preferences. Approach: 1.1 Confirm the Northwest (NW) sewer basin service area, projected sewer basin flows, and proposed gravity main alignments, depth, and diameters. Include consideration for future development plans and loadings as identified in the City’s Broadmoor Master Planning efforts to the north and west of the NW sewer basin area boundary. 1.2 Prepare figures and comparison matrices for the preferred gravity main alignments (as identified by the City) and one (1) alternative alignment based on City input, utility congestion, property owner preferences, rough order of magnitude construction cost estimates, accessibility, anticipated ROW acquisition and costs, and general feasibility. 1.3 Conduct one (1) site visit to identify and photograph visible existing conditions within and around the preferred pipe alignment and alternative alignment. 1.4 Attend up to five (5) meetings with the City and property owners to review alternatives and discuss alignment selection. Prepare meeting agenda and minutes. Assumptions: • RH2 will rely upon the accuracy and completeness of data, materials, and information provided by the City or others in relation to this Scope of Work. • The project schedule assumes that the City will select an alignment for design based upon recommendations within five (5) working days of receipt of Task deliverables. Provided by City: • Attendance at up to five (5) meetings with RH2 and property owners at City Hall. Page 56 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 2 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx • Selection of gravity main alignment to be used as the basis for design. • LiDAR data of the NW Sewer Area performed in 2018. RH2 Deliverables: • Up to two (2) figures identifying alignment alternatives with accompanying comparison matrices in electronic PDF. • Attendance at up to five (5) meetings with City staff and property owners at City Hall. Provide meeting agenda and minutes in electronic PDF. Task 2 – Right-of-Way Acquisition and Easements Objective: Subcontract and coordinate with Tierra Right-of-Way Services, Ltd., (Tierra) to appraise and prepare documentation for negotiations and acquisition of easements for lands from up to ten (10) properties. Subcontract with Rogers Surveying, Inc., P.S. (Rogers) to provide legal descriptions for up to ten (10) properties. Approach: 2.1 Subcontract with Rogers to prepare legal descriptions and exhibit maps for up to ten (10) properties. 2.2 Provide one (1) real estate appraisal for each property from which an interest is to be acquired, for up to ten (10) properties. 2.3 Subcontract with Tierra to provide acquisition advisory services for up to ten (10) ROW files, including obtaining preliminary title reports, working with the title company to clear title encumbrances or making the offer subject to clearing title encumbrances, preparing Offer Packets and Final Report Packets for each property, obtaining escrow services, and coordinating closing transactions. 2.4 Prepare legal descriptions and maps for up to ten (10) permanent sewer utility easements. This subtask will be completed by Rogers. 2.5 Attend up to twenty (20) meetings with up to ten (10) property owners and the City to discuss acquisitions and projected project impacts. 2.6 Coordinate with up to ten (10) property owners to obtain rights-of-entry (ROEs) for topographic survey, cultural survey, and geotechnical investigation access. Any effort for these services in excess of sixty (60) hours is outside of this Scope of Work and will be negotiated as part of an amended scope of work. Assumptions: • ROW acquisition is on the critical path for this project. The project schedule assumes that the City will review and approve Tierra’s deliverables within five (5) business days of receipt, and that negotiations will proceed without significant delay such that closing is achieved by June 2020. Page 57 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 3 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx • The term “properties” shall be understood to mean property that constitutes the “larger parcel” as described in the Washington State Department of Transportation (WSDOT) Right- of-Way Manual. • All appraisal reports shall be abbreviated or short form (AOS) valuations for simple takings and detailed (before/after or taking/damages) appraisals for complex takings. • Tierra will provide written notice to owners of the planned appraisal inspections. The property owners will be invited to accompany the appraiser on any inspection of their property for appraisal purposes. • Special benefits, if any, must be quantified by the appraiser whether or not there are any compensable damages to the property. • All ROWs shall be acquired in the name of the City. • Offers will be made on City letterhead and will include City contact information, acquisition and relocation brochures, offer-benefit letter, acquisition and relocation summary statements, conveyance documents, exhibits, a copy of the appraisal, map of acquisition, instruments of conveyance, and W-9 form (if money is exchanged). o If the offer is accepted, Tierra will obtain escrow services from a local title company for permanent acquisitions and coordinate closing transactions between the title company and the City. All signed Temporary Construction Easements will be forwarded to the City for processing. o If a counteroffer is received and accepted, Tierra shall prepare a justification letter supporting Administrative Settlement for the City’s acquisition file. o If an acceptable agreement is not reached, Tierra shall prepare a Recommendation for Condemnation. • Tierra shall review the Report of Personal Interview for each file. The Report of Personal Interview must include contact with property owners, owners’ attorneys, and occupants; efforts to achieve amicable settlements; owners' suggestions for changes in plans; responses to owners' counterproposals, etc. • There are no residential or non-residential relocations, or personal property relocations. • Negotiation services are not included in this Scope of Work. • The City will perform first contact with property owners and provide contact information to RH2 to coordinate ROEs. • Escrow services and title insurance are necessary for permanent acquisitions only. This budget assumes that there will be five (5) files with permanent easements. • Temporary Construction Easements will not be recorded. Page 58 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 4 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx Provided by City: • The City will provide final review and acceptance of the appraisals. • The City will perform first contact with affected property owners. • The City will negotiate with, and establish just compensation for, each property owner and will provide notification to RH2 and Tierra. • The City will be responsible for reviewing and signing the offer packets provided by Tierra. • Attendance at up to twenty (20) meetings with property owners, Tierra, and RH2 staff at City Hall. RH2 Deliverables: • One (1) exhibit map and legal description in electronic format per property for up to ten (10) properties. • Up to ten (10) appraisals in electronic format. • Up to ten (10) Offer Packets for review and signature by the City in electronic PDF. • Up to ten (10) Final Report Packets for each file for payment and conveyance of title and recording to the City in electronic PDF. • Up to ten (10) Recommendations for Condemnation, if applicable, in electronic PDF. • Attendance at up to twenty (20) meetings with property owners, Tierra, and City staff at City hall. Task 3 – Permitting Assistance Objective: Assist the City with the preparation of necessary documents and permit submittals to meet local and state requirements with regard to the State Environmental Policy Act (SEPA), Washington State Department of Ecology’s (Ecology) jurisdiction over public wastewater improvements, the County’s ROW permit and encroachment process, and required City permit processes. Subcontract and coordinate with Cultural Resource Consultants, LLC (CRC) to perform cultural survey of the proposed project alignment to the extent required by the City and regulatory agencies with jurisdiction. Approach: 3.1 Coordinate with CRC to complete cultural survey work. CRC will contact the State Historic Preservation Officer (SHPO) and applicable tribes, perform background research and site investigation, and prepare a Cultural Resources Assessment report to identify archaeological and historical resources in accordance with Washington State Department of Archaeology and Historic Preservation (DAHP) guidelines. 3.2 Collect and review readily available background information related to the project, including published relevant environmental reports, sensitive areas mapping and data, aerial photography, and topographic maps. Data collected will be used to inform field Page 59 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 5 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx investigations, included in permit applications/reports, and used during discussions with regulatory agency staff. 3.3 Conduct an environmental site investigation to identify, characterize, and delineate environmental resources at and within 150 feet of the selected sewer alignment. It is assumed that wetland habitat is associated with the South Columbia Basin Irrigation District (SCBID) irrigation drainage in the vicinity of the project, and consequently, the proposed sewer alignment will cross and/or be constructed in proximity to this drainage feature. Field-flag delineated wetland boundaries for subsequent survey. Complete wetland ratings for identified wetlands. Compile field data and maps for topographic survey and critical areas reporting. Coordinate with Rogers to obtain survey of environmental boundaries and data points. It is assumed that the City will coordinate and obtain ROE access to adjacent parcels for RH2’s site investigations. 3.4 Prepare a Wetland Detailed Study (WDS) in accordance with Pasco Municipal Code (PMC) 28.16.050 utilizing background information and site-specific data collected during the site investigation. The WDS will be submitted to the City for permit review purposes. It is assumed through alternatives analysis and design that impacts to the wetland drainage can be avoided and minimized, such that no compensatory mitigation will be needed for permanent wetland fill or excavation. This subtask estimates six (6) hours of RH2 effort to coordinate with the City regarding avoidance and minimization measures and prepare corresponding language for inclusion in the WDS. 3.5 Prepare a utility crossing permit application from the SCBID for the USBR crossings, together with required plan and profile details of pipeline, casing, bore pits, traffic control, and all other requirements for the crossings. The effort involved in this subtask is not well-defined; therefore, RH2 has conservatively estimated sixteen (16) hours to coordinate with SCBID. If additional effort is determined necessary, an amendment to this Scope of Work may be needed. 3.6 Prepare a draft SEPA Checklist for City staff review in electronic PDF. Based on City staff comments, finalize the SEPA Checklist and provide to City Planning staff for completion of a SEPA Determination and subsequent publication. 3.7 Compile and submit construction drawings and specifications for Ecology review and project approval. 3.8 Attend up to three (3) meetings with the City, Ecology, SCBID and/or USBR to discuss permitting tasks and progress. Prepare meeting agenda and minutes for each meeting. 3.9 Prepare and submit a Franklin County ROW Permit application to the City for review and final submittal. 3.10 Prepare and submit a City ROW Permit application to the City for review and final submittal. Page 60 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 6 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx Assumptions: • Cultural survey and wetland delineation costs are based on a preliminary alignment and may change if the alignment is lengthened or significantly altered. • Cultural survey and wetland delineation costs assume the project area is clear of dense vegetation such that archaeologists and biologists will be able to complete investigations with minimal path clearing. • Cultural costs assume that no more than one (1) unrecorded archaeological site or one (1) unrecorded historic site will be identified within the project area. If additional sites are found, it may be necessary to increase the cost of this task. This budget was prepared with the assumption that no more than twenty (20) shovel test probes would be excavated. If extensive archaeological deposits are encountered or if additional shovel test probes are warranted within the project area, it may be necessary to modify this Scope of Work to accommodate additional investigations for purposes of site identification. • This Scope of Work does not include effort for mitigation to impacts associated with archaeological or historic sites. • If human remains are found within the project area, all cultural field investigations will cease immediately, proper authorities will be notified, and field investigations will not resume until applicable state laws are addressed. • CRC assumes that the City will submit the Cultural Resources Assessment report to DAHP within fifteen (15) days of receipt of said report for review. CRC cannot be held liable for reports prepared but not submitted to DAHP in a timely manner. Additional fees may apply for additional services required as part of DAHP’s review process for reports submitted more than fifteen (15) days after receipt. • No cultural resources study can wholly eliminate uncertainty regarding the potential for prehistoric sites, historic properties, or traditional cultural properties to be associated with a project. The information presented in reports is based on experience and professional opinions derived from the analysis and interpretation of the documents, records, literature, and information identified and used within the report, and during field investigations. The conclusions and recommendations presented will apply to the project conditions existing at the time of the study and those reasonably foreseeable. • The City will assist RH2 with supplying information required for the SEPA Checklist to the extent that information is accessible to the City. • No engineering report will be required for Ecology review and approval. • The City will submit all final permit applications directly. • The City will pay all permit and review fees directly. • It is assumed that impacts to the wetland drainage and/or other critical areas will be avoided and minimized. As such, this Scope of Work does not include development of compensatory Page 61 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 7 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx mitigation plans. Should it be necessary, mitigation design services will be addressed in an amendment to this Scope of Work. • No federal funds are involved in the project. No federal permitting, federal biological assessments or evaluations, or U.S. Army Corps of Engineers permitting, or coordination will be involved. This Scope of Work assumes that the USBR crossing will not trigger requirements of the National Environmental Policy Act (NEPA). If that is not the case, additional permitting may be required, which would be addressed through an amendment to this Scope of Work. • Archaeological monitoring, more detailed scientific assessment, or other requirements imposed as part of the permit approval process will require an additional authorization and a modification to this Scope of Work. • Permitting-related work will be conducted on a time and expense basis with the goal that the required permitting can be accomplished within the proposed permitting budget on the attached Fee Estimate. • RH2 is not responsible for site safety, nor for directing Rogers in collection of survey data. • RH2 cannot warrant or guarantee any agency’s approval or response time. • RH2 will rely on the accuracy and completeness of data, materials, and information provided or generated by the City or others in relation to this Scope of Work. Provided by City: • Payment of all permit application fees. • Assistance with completion of permit applications and coordination with agency staff, as needed. • Review and comment on draft permit applications prior to submittal. • Determination and publication elements of permit applications. RH2 Deliverables: • One (1) Cultural Resources Assessment report in electronic PDF. • One (1) Wetland Detailed Study in electronic PDF. • One (1) completed SCBID/USBR utility crossing application in electronic PDF. • One (1) completed draft and final SEPA checklist in electronic PDF. • One (1) completed County ROW permit in electronic PDF format. • One (1) completed City ROW Permit in electronic PDF format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. Page 62 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 8 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx Task 4 – Geotechnical Assessment Objective: Subcontract and coordinate with Shannon & Wilson, Inc., (S&W) to perform geotechnical engineering services to provide design and construction recommendations for the project segments through the sand drifts, irrigation ponds, and black sand areas. Approach: 4.1 Perform geotechnical assessment (S&W): perform utility locates; obtain landowner approval for drilling access (as required); complete drilling fieldwork and observation; obtain laboratory analysis of soil samples for moisture content, particle size distribution, and corrosion potential; perform engineering analyses; and prepare geotechnical engineering report that summarizes observations, explorations, analyses, and design and construction recommendations. 4.2 Support S&W field work, review draft geotechnical report, support field activities and communication with the City. Assumptions: • The geotechnical engineering report will include exploration logs and a site exploration plan, interpreted soil classifications, groundwater depth, if encountered, utility trenching recommendations, trenchless alternatives and recommendations, including relative feasibility and risks of different alternative methods, and County or SCBID specific requirements for the selected alternative, excavation and shoring recommendations for launching and receiving pits, geotechnical instrumentation recommendations for monitoring the performance and potential settlement and heave above the trenchless installation, general grading recommendations, and wet weather construction considerations. • Boring site accessibility at time of investigation will affect selection of tracked-rig or truck- mounted drill rig. • Most drilling will be completed on private property, and a private utility locator will be subcontracted by S&W to locate underground utilities. • No soil contamination will be encountered at the site. • The soil cuttings (spoils) will spread around on drilling sites. RH2 Deliverables: • One (1) draft and one (1) final geotechnical report in electronic PDF. Task 5 – Plans, Specifications, and Estimates Objective: Prepare 30-percent, 60-percent, agency review, and bid-ready submittal packages with construction drawings, specifications (post 60-percent only), and cost estimates for the proposed improvements. Subcontract and coordinate with Rogers to obtain a topographic survey of the preferred alignment and adjacent property boundaries. Page 63 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 9 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx Approach: 5.1 Subcontract with Rogers to perform topographic survey of the selected sewer main alignment. 5.2 Assist the City with potholing of existing utility crossings by identifying required locations and supplying coordinates/exhibits. 5.3 Incorporate topographic survey, along with City utility locates, City input, pothole data, and available record data, to prepare base drawing. 5.4 Prepare cover sheet, general notes, and legends; three (3) sheets total. 5.5 Prepare 30-percent sewer plan and profile sheets and details; twenty-five (25) sheets total. 5.6 Prepare 30-percent cost estimate. 5.7 Perform hydraulic calculations and prepare technical memorandum to document design assumptions, basis, and methodology. 5.8 Prepare 60-percent technical specifications based on RH2’s modified WSDOT format. 5.9 Incorporate review comments and prepare 60-percent civil sheets and details, including sewer plans and profiles, and horizontal control, demolition, restoration, and traffic control plans and details; fifty (50) sheets total. 5.10 Prepare 60-percent cost estimate. 5.11 Provide in-house quality assurance/quality control (QA/QC) review of 60-percent plans, specifications, and estimate. 5.12 Incorporate review comments and prepare agency review technical specifications based on RH2’s modified WSDOT format. 5.13 Incorporate review comments and prepare agency review plans. 5.14 Prepare final cost estimate. 5.15 Incorporate agency review comments and prepare bid-ready plans and specifications for bidding. 5.16 Attend up to three (3) meetings with the City to discuss the plans, specifications, and estimate at milestone submittals (30-percent, 60-percent, and agency review). Prepare meeting agenda and minutes for each meeting. Assumptions: • The design will utilize City standard details and City general contractual conditions and forms to the extent applicable. • The design does not include additional provisions for other utilities. If additional utilities are added to this Scope of Work, an amendment will need to be mutually determined between the City and RH2. Page 64 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 10 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx • No flagging or traffic control will be required to obtain the required survey data. • Upon reviewing information, materials, or data provided by others in relation to this project, RH2 will coordinate with the City to identify missing or incomplete information deemed necessary to complete the work. Any work outside of this Scope of Work will be negotiated as part of an amended scope of work. Provided by City: • Reviews and comments on the 30-percent, 60-percent, and agency review plans, specifications, and estimates. The project schedule assumes that City will complete reviews within five (5) business days of receipt. RH2 Deliverables: • One (1) topographic survey in electronic (PDF and AutoCAD) formats. • One (1) technical memorandum in electronic PDF documenting design decisions. • One (1) full-size set each of 30-percent, 60-percent, agency review, and bid-ready design drawings in electronic format. • One (1) set each of 60-percent, agency review, and bid-ready technical specifications in electronic format. • One (1) engineer’s estimate each of construction costs at 30-percent, 60-percent, and bid- ready design in electronic format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. Task 6 – LID Process and Appraisals Objective: Prepare a preliminary assessment map and assessment roll and hold an informal survey to gauge property owner support of the LID (Local Improvement District). Assist the City with development of draft resolutions, public hearings, and City Council presentations. Approach: 6.1 Prepare a preliminary assessment map and assessment roll based upon a combination of front footage, parcel area, and per property within the LID for initial discussion. 6.2 Meet with the City staff to discuss and compare methodology and decide on preliminary LID assessment approach. 6.3 Adjust the preliminary assessment map and assessment roll based upon appraisals and feedback from LID participants. 6.4 Assist the City with development of draft resolutions and attend public hearings and City Council presentations. Page 65 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 11 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx 6.5 Upon completion of construction, assist with the preparation of the final assessment roll and prepare the roll for City Council action and filing. Assumptions: • The City will contract and coordinate directly with an appraisal firm to obtain pre- and post- process, market-based property values of adjacent property boundaries benefiting from the improvements. • RH2 will attend up to three (3) public hearings and three (3) City Council presentations related to subtask 6.4. Provided by City: • Pre- and post-process, market-based property values of adjacent properties benefiting from the improvements. • Attendance at one (1) meeting to discuss LID methodology and approach. • Attendance at up to three (3) public hearings and three (3) City Council presentations. RH2 Deliverables: • Attendance at one (1) meeting to discuss LID methodology and approach. • Attendance at up to three (3) public hearings and three (3) City Council presentations. • Preliminary and final assessment rolls and maps in electronic format (Excel and PDF). Task 7 – Services During Bidding Objective: Provide engineering assistance throughout the bidding phase to prepare required documentation and respond to contractor questions. Approach: 7.1 Prepare bid documents in electronic PDF. Provide PDF to the City and submit bid package to online plan center (i.e., QuestCDN). 7.2 Prepare advertisement for bids, contact potential bidders, and coordinate the timing and placement of the bid advertisement with the City. The City will submit the advertisement to the appropriate publications, and directly pay for the advertisements. 7.3 Respond to contractor and supplier questions during bidding, review product prequalification requirements, and document responses to the file. 7.4 Prepare up to three (3) addenda when determined necessary to clarify, revise, or change construction plans, technical specifications, or project conditions during the bidding process. 7.5 Attend one (1) site visit with prospective bidders and the City. 7.6 Review bids and assist the City with the evaluation of the qualifications and references for the apparent low bidder. The City will administer the bid opening and prepare the bid Page 66 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 12 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx tabulation to verify total bid prices. The City will prepare and issue the project award recommendation letter. Assumptions: Because services during bidding can vary in nature, RH2 will perform Task 7 services as requested up to the amount included in the attached Fee Estimate. If needed, additional work will be mutually determined by the City and RH2. Provided by City: • City to submit and pay for the advertisement to the appropriate publications. RH2 Deliverables: • One (1) advertisement for bid in electronic PDF. • Written responses to vendor and bidder questions during the advertisement phase, submitted to the City in electronic PDF or electronic mail. • Up to three (3) addenda in electronic PDF. • Reference check of lowest bidder. Task 8 – Project Management Services Objective: Prepare and update project schedule. Review and update project files and budget progress. Approach: 8.1 Prepare a project schedule and update monthly for up to nine (9) months (does not include construction). 8.2 Review and update project files and budget progress monthly for up to nine (9) months. Assumptions: It is assumed that the City, agencies, property owners, subconsultants, and other stakeholders outside of RH2’s control or influence will approach the project with good faith and fair dealings, and that coordination and communications above and beyond those reasonably expected of a similarly sized project will not be required. RH2 Deliverables: • Monthly project schedule in electronic PDF. • Electronic budget invoices or updates monthly for up to nine (9) months. Task 9 – Services During Construction (Limited) Objective: Provide services during project construction to support the City. As the engineer of record, RH2 will perform at least one (1) site visit for observation of construction progress. While not on- site, RH2 will work with the City and its designated utility and special inspector to respond to Page 67 of 111 City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 13 12/27/19 3:04 PM Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx technical questions and issues. It is anticipated the City will take the lead in inspection and construction contract administration and will handle day-to-day responsibilities. Approach: 9.1 Assist the City for a maximum of one hundred twenty (120) hours to perform on-site observation and respond to contractor’s requests for information (RFIs) or change orders. Assumptions: It is assumed that the City will provide most services during construction. If the City determines it needs technical support from RH2, a maximum of one hundred twenty (120) hours to respond to contractor questions, observe construction activities, observe special inspections, or assist with change orders will be provided in this Scope of Work and Fee Estimate. Effort for these services in excess of one hundred twenty (120) hours are outside of this Scope of Work and will be negotiated as part of an amended scope of work. RH2 is not responsible for site safety or for directing the contractor in their work. RH2 Deliverables: • Applicable field observation reports and documentation in electronic PDF. Additional Services A more detailed cultural evaluation of specific properties within the NW Sewer Area basin may be provided by a subconsultant if requested by the City. A topographic survey resulting in 1-foot contour data of specific properties within the NW Sewer Area basin may be provided by a subconsultant if requested by the City. Effort for these services are outside of this Scope of Work and will be negotiated as part of an amended scope of work. Project Schedule RH2 will commence with design and permitting work upon notice to proceed from the City. It is anticipated that LID process and preliminary assessment roll will be approved by late August 2020, that bidding will occur in September 2020, and that construction will commence before the end of October 2020. The schedule is contingent on finalizing the preferred alignment within three (3) months of notice to proceed. Page 68 of 111 EXHIBIT BFee EstimateCity of PascoNorthwest Sewer Area Alignment ProjectDec-19DescriptionTotal HoursTotal Labor Total Subconsultant Total Expense Total CostClassificationTask 1Preliminary Alignment Assessment25842,914$ -$ 4,729$ 47,643$ 1.1Confirm basin properties12420,118$ -$ 2,428$ 22,546$ 1.2Prepare alignment alternative matrices, figures, and costs7011,240$ -$ 1,271$ 12,511$ 1.3Conduct 1 site vist to view alignments142,406$ -$ 276$ 2,682$ 1.4Attend up to 5 meetings to discuss alignments and alternatives509,150$ -$ 753$ 9,903$ Task 2Right-of-way Acquisition and Easements22643,388$ 53,258$ 1,766$ 98,412$ 2.1Prepare legal descriptions and exhibit maps for 10 properties204,204$ 4,025$ 133$ 8,362$ 2.2Provide appraisal for 10 properties245,144$ 46,358$ 156$ 51,658$ 2.3Provide acquisition services for 10 right-of-way files102,120$ -$ 53$ 2,173$ 2.4Attend up to 20 meetings with property owners and City7815,094$ -$ 638$ 15,732$ 2.5Subcontract with Rogers for easement documentation264,402$ 2,875$ 385$ 7,662$ 2.6Coordinate with property owners to obtain ROEs6812,424$ -$ 401$ 12,825$ Task 3Permitting Assistance17528,291$ 11,011$ 1,755$ 41,057$ 3.1Prepare Cultural Resources Assessment4823$ 9,286$ 21$ 10,131$ 3.2Collect and review background information81,282$ -$ 128$ 1,410$ 3.3Conduct environmental site investigation253,886$ 1,725$ 204$ 5,815$ 3.4Prepare Wetland Detailed Study385,852$ -$ 295$ 6,147$ 3.5Prepare SCBID utility crossing permit application162,494$ -$ 276$ 2,770$ 3.6Prepare draft SEPA checklist for City review243,594$ -$ 146$ 3,740$ 3.7Finalize SEPA checklist and provide to City for completion101,674$ -$ 70$ 1,744$ 3.8Prepare and submit materials for Ecology review142,254$ -$ 270$ 2,524$ 3.9Attend meetings with City, Ecology, SCBID, USBR203,920$ -$ 185$ 4,105$ 3.10Prepare Franklin County ROW Permit application81,256$ -$ 80$ 1,336$ 3.11Prepare City ROW Permit application81,256$ -$ 80$ 1,336$ Task 4Geotechnical Assessment254,983$ 60,456$ 220$ 65,659$ 4.1Perform geotechnical assessment in field and report findings61,300$ 60,456$ 78$ 61,833$ 4.2Support geotechnical assessment field work193,683$ -$ 143$ 3,826$ Task 5Plans, Specifications, and Estimates1237192,832$ 11,500$ 26,507$ 230,839$ 5.1Subcontract with Rogers for topographic survey5802$ 11,500$ 75$ 12,377$ 5.2Assist with potholing and incorporate into base drawings4742$ -$ 74$ 816$ Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_FEE_PSC_NW Sewer Area Alignment Project.xlsx12/27/2019 4:31 PMPage 69 of 111 DescriptionTotal HoursTotal Labor Total Subconsultant Total Expense Total CostClassification5.3Incorporate format of City-provided survey into base drawings6968$ -$ 107$ 1,075$ 5.4Prepare cover, general notes, and legends284,240$ -$ 629$ 4,869$ 5.5Prepare 30-percent plan and profile sheets28843,968$ -$ 6,434$ 50,402$ 5.6Prepare 30-percent cost estimate325,440$ -$ 521$ 5,961$ 5.7Calculate design loadings and memorialize design decisions366,076$ -$ 627$ 6,703$ 5.8Prepare 60-percent specifications6410,880$ -$ 1,070$ 11,950$ 5.9Prepare 60-percent plan and profile sheets27240,832$ -$ 6,356$ 47,188$ 5.10Prepare 60-percent cost estimate325,440$ -$ 521$ 5,961$ 5.11Provide in-house review of plans, specifications, and estimate244,782$ -$ 285$ 5,067$ 5.12Incorporate in-house review comments426,360$ -$ 957$ 7,317$ 5.13Prepare agency review plans and specifications28842,160$ -$ 7,189$ 49,349$ 5.14Prepare bid-ready cost estimate121,936$ -$ 241$ 2,177$ 5.15Incorporate agency review comments and prepare documents for bidding7211,310$ -$ 1,108$ 12,418$ 5.16Attend up to 3 meetings with City staff326,896$ -$ 316$ 7,212$ Task 6LID Process and Appraisals17029,590$ -$ 2,999$ 32,589$ 6.1Prepare preliminary assessment roll488,472$ -$ 789$ 9,261$ 6.2Meet with City to discuss LID methodology and approach81,724$ -$ 43$ 1,767$ 6.3Adjust assessment roll and maps345,910$ -$ 533$ 6,443$ 6.4Draft resolutions, attend public hearings, attend City Council meetings366,440$ -$ 1,073$ 7,513$ 6.5Prepare final assessment roll447,044$ -$ 561$ 7,605$ Task 7Services During Bidding7511,940$ -$ 1,080$ 13,020$ 7.1Prepare bid documents and submit to online plan center4680$ -$ 72$ 752$ 7.2Prepare bid advertisement and coordinate ad timing with City2392$ -$ 10$ 402$ 7.3Respond to contractor and supplier questions183,190$ -$ 272$ 3,462$ 7.4Prepare up to 3 addenda334,849$ -$ 479$ 5,328$ 7.5Attend 1 site visit during bidding91,725$ -$ 137$ 1,862$ 7.6Review bids and evaluate low bidder references91,104$ -$ 110$ 1,214$ Task 8Project Management Services275,643$ -$ 196$ 5,839$ 8.1Maintain schedule for 9 months91,764$ -$ 72$ 1,836$ 8.2Update project files and budget for 9 months183,879$ -$ 124$ 4,003$ Task 9Services During Construction (Limited)12019,360$ -$ 2,250$ 21,610$ 9.1Perform on-site observation and respond to contractor’s requests12019,360$ -$ 2,250$ 21,610$ Subtotal Northwest Sewer Area Alignment Project Tasks2313378,941$ 136,225$ 41,502$ 556,668$ PROJECT TOTAL2313378,941$ 136,225$ 41,502$ 556,668$ Z:\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_FEE_PSC_NW Sewer Area Alignment Project.xlsx12/27/2019 4:31 PMPage 70 of 111 RATE LIST RATE UNIT Professional I $144 $/hr Professional II $157 $/hr Professional III $171 $/hr Professional IV $184 $/hr Professional V $196 $/hr Professional VI $212 $/hr Professional VII $227 $/hr Professional VIII $235 $/hr Professional IX $235 $/hr Control Specialist I $130 $/hr Control Specialist II $141 $/hr Control Specialist III $155 $/hr Control Specialist IV $168 $/hr Control Specialist V $178 $/hr Control Specialist VI $191 $/hr Control Specialist VII $206 $/hr Control Specialist VIII $214 $/hr Technician I $106 $/hr Technician II $118 $/hr Technician III $135 $/hr Technician IV $145 $/hr Technician V $157 $/hr Technician VI $172 $/hr Technician VII $187 $/hr Technician VIII $196 $/hr Administrative I $72 $/hr Administrative II $83 $/hr Administrative III $98 $/hr Administrative IV $118 $/hr Administrative V $138 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Mileage $0.58 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost EXHIBIT C RH2 ENGINEERING, INC. 2020 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually. Page 71 of 111 CITY OF PASCO BROADMOOR AREA SEWER LID EW S N 1 1 HLA 2803 River Road Yakima, WA 98902 509.966.7000 Fax 509.965.3800 www.hlacivil.comEngineering and Land Surveying, Inc. 1 2 3 4 5 6 1 2 6 5 4 3 SEGMENT 1SEGMENT 3SEGM E N T 2 BURNS ROAD I-182 BROADMOOR BLVDDRAFTPage 72 of 111 AGENDA REPORT FOR: City Council December 30, 2019 TO: Dave Zabell, City Manager Regular Meeting: 1/6/20 FROM: Steve Worley, Director Public Works SUBJECT: Professional Services Agreement with Murraysmith for the Wastewater Treatment Plant (WWTP) Improvements - Phase 1 I. REFERENCE(S): Professional Services Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Professional Services Agreement for Wastewater Treatment Plant (WWTP) Improvements - Phase 1 with Murraysmith and further, authorize the City Manager to execute the agreement. III. FISCAL IMPACT: Agreement total: Not to exceed $2,321,567.00 Funding: Revenue Bond and/or WA Department of Ecology Water Quality Loan (application submitted): $2,321,567.00 2019-2020 Biennial Budget Authorized: $2,500,000. IV. HISTORY AND FACTS BRIEF: The Wastewater Treatment Plan (WWTP) Facility Plan was prepared by Murraysmith and approved by the Washington State Department of Ecology (Ecology) in August o f 2019. This plan identified existing and future WWTP deficiencies through the year 2040 and developed a plan to address them, ensuring the facility has adequate treatment capacity for the foreseeable future. The currently adopted Capital Improvement Plan and 2019-2020 budget were in part developed from the aforementioned Facility Plan. Contemplated WWTP upgrades include the replacement of components that have surpassed their useful life and the addition of capacity improvements to accommodate Page 73 of 111 current loading and anticipated growth. The initial improvements proposed to the WWTP involve addressing short -term capacity and operational needs and improving the efficiency of design execution. Qualifications for Request a frCity the 2019, August In issued consulting om engineering firms for the design of the first two phases of work as identified in the approved Facility Plan. In September 2019, Statements of Qualifications were received from five firms, four of which were subsequently interviewed. The selection committee found Murraysmith to be the most qualified consultant and negotiated the scope and fee for the design of Phase I of the improvements. Phase I of the proposed WWTP improvements focuses on secondary treatment upgrades/expansion and outfall replacement, along with plant electrical upgrades. Subconsultants characterization, geotechnical investigation: will in assist site topographic survey, archaeological investigation, among others. Hydraulic modeling for liquid and solids streams and right-of-way acquisition are included in the scope of work, as well. Phase I improvements have an estimated project cost of $21M. V. DISCUSSION: Through this agreement, Murraysmith will provide design services and bid assistance for Phase I improvements to the WWTP. The scope of work includes sub-consultant work for topographical survey, geotechnical exploration, and hydraulic modeling, amongst others. The current schedule provides for approval of final design by Ecology in December of 2020; however, that could lessen or extend depending on several variables. Staff recommends approval of the Professional Services Agreement with Murraysmith, for phase 1 of the project only, in an amount not to exceed $2,321,567.00. Page 74 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 1 of 9 PROFESSIONAL SERVICES AGREEMENT 19072 – WWTP Improvements – Phase 1 Agreement No. 19048 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as “City”, and Murraysmith, hereinafter referred to as “Consultant,” on the _______ day of _________________, 2020. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Washington State Department of Ecology – Water Pollution Control Revolving Fund Engineering Services Insert. The Consultant shall comply with all clauses incorporated within the attached insert detailed in Exhibit A. For clarification the Department of Ecology refers to the “Consultant” as “Contractor.” In the event of conflict within the contract these clauses shall take precedence. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant’s Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit B, attached hereto and incorporated herein (the “Project”). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2021. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. Page 75 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 2 of 9 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ☒ Hourly (Multiple Rate): Such rates as identified on Exhibit C, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $2,321,567.00 without the prior written authorization by the City. Consultant’s 2020 Schedule of Charges is also attached within the rates identified. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant’s activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant’s activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be Page 76 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 3 of 9 necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as “work product,” shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as “confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated as such. Any reuse of such work product outside the scope of work for which it was developed, or any substantive alteration, without Consultant’s review and approval, shall be at the City’s sole risk. 5.2 In the event of Consultant’s default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW “Public Records Act.” All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. Page 77 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 4 of 9 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City’s general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City’s sole discretion, may be detrimental to the City’s interest. Page 78 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 5 of 9 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant’s liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant’s negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant’s delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Page 79 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 6 of 9 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City. 9.1.3 Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant’s profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ☒ $1,000,000 each occurrence; ☒ $2,000,000 general aggregate; or ☐ $________ each occurrence; and $________ general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ☒ $1,000,000 per claim; ☒ $1,000,000 policy aggregate limit; or ☐ $________ per claim; and $________ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant’s insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 9.3.2 The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Page 80 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 7 of 9 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performan ce of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. Page 81 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 8 of 9 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Steve Worley, P.E, or his/her designee Public Works Designee 525 North 3rd PO Box 293 Pasco WA 99301 WorleyS@pasco-wa.gov (e-mail address) 14.3.2 For the Consultant: Craig Anderson, P.E., or his/her designee Project Manager 345 Bobwhite Ct., Suite 230 Boise, ID 83706 Craig.Anderson@murraysmith.us (e-mail address) Page 82 of 111 Professional Services Agreement – Murraysmith Agreement No. 19048 19072 – WWTP Improvements – Phase 1 Page 9 of 9 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON CONSULTANT Dave Zabell, City Manager Craig Anderson, P.E. – Project Manager ATTEST: Debra C. Barham, City Clerk APPROVED AS TO FORM: Kerr Ferguson Law, PLLC, City Attorney Page 83 of 111 SRF Specification Insert 1 Revised 10/24/2014 WASHINGTON STATE DEPARTMENT OF ECOLOGY WATER POLLUTION CONTROL REVOLVING FUND ENGINEERING SERVICES INSERT Revised 10/24/14 The following clauses will be incorporated into contracts for engineering services receiving financial assistance from the Washington State Department of Ecology Water Pollution Control Revolving Fund. In the event of conflict within the contract these clauses shall take precedence Compliance with State and Local Laws The engineering services provider (CONTRACTOR) shall assure compliance with all applicable federal, state, and local laws, requirements, and ordinances as they pertain to the design, implementation, and administration of the approved project. State Interest Exclusion Partial funding of this project is being provided through the Washington State Department of Ecology Water Pollution Control Revolving Fund. Neither the State of Washington nor any of its departments or employees are, or shall be, a party to this contract or any subcontract. Third Party Beneficiary Partial funding of this project is being provided through the Washington State Department of Ecology Water Pollution Control Revolving Fund. All parties agree that the State of Washington shall be, and is hereby, named as an express third-party beneficiary of this contract, with full rights as such. Cost Basis of Contract No contract may be written for "cost-plus-a-percentage-of-cost" or "percentage of construction cost." The cost basis for this contract must be cost-reimbursement, unit price, fixed-price, time and materials, or any combination of these four methods. Funding Recognition Documents produced under this agreement shall inform the public that the project received financial assistance from the Washington State Water Pollution Control Revolving Fund. Washington State Department of Ecology’s and the EPA’s logomust be on all signs and documents. Logos will be provided as needed. Access to the work site and to records The CONTRACTOR shall provide for access to their records by Washington State Department of Ecology and Environmental Protection Agency (EPA) personnel. EXHIBIT A Page 84 of 111 SRF Specification Insert 2 Revised 10/24/2014 The CONTRACTOR shall maintain accurate records and accounts to facilitate the Owner’s audit requirements and shall ensure that all subcontractors maintain auditable records. These records shall be separate and distinct from the CONTRACTOR’s other records and accounts. All such records shall be available to the Owner and to Washington State Department of Ecology and EPA personnel for examination. All records pertinent to this project shall be retained by the CONTRACTOR for a period of three (3) years after the final audit. Certification Regarding Suspension, Debarment, Ineligibility Or Voluntary Exclusion 1. The CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The CONTRACTOR shall provide immediate written notice to the Washington State Department of Ecology if at any time the CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the Washington State Department of Ecology for assistance in obtaining a copy of the regulations. 4. The CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The CONTRACTOR further agrees by signing this agreement, that it will include this clause titled “Certification Regarding Suspension, Debarment, Ineligibility Or Voluntary Exclusion” without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. The CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. The CONTRACTOR agrees to keep proof in its agreement file that it and all lower tier Page 85 of 111 SRF Specification Insert 3 Revised 10/24/2014 recipients or contractors are not suspended or debarred and will make this proof available to the Washington State Department of Ecology upon request. The RECIPIENT/CONTRACTOR must run a search in http://www.sam.gov/ and print a copy of completed searches to document proof of compliance. This term and condition supersedes EPA Form 5700-49, “Certification Regarding Debarment, Suspension, and Other Responsibility Matters.” Disadvantaged Business Enterprises General Compliance (40 CFR Part 33). The CONTRACTOR shall comply with the requirements of the Environmental Protection Agency’s Program for Participation By Disadvantaged Business Enterprises (DBE) 40 CFR Part 33. Non-discrimination Provision (40CFR Appendix A to Part 33). The CONTRACTOR shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The CONTRACTOR shall carry out applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the CONTRACTOR to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. Six Good Faith Efforts (40 CFR Part 33 Subpart C). The CONTRACTOR agrees to make the following good faith efforts whenever procuring subcontracts, equipment, services and supplies. The CONTRACTOR shall retain records documenting compliance with the following six good faith efforts.  Ensuring Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government recipients, this will include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources. Qualified Women and Minority business enterprises may be found on the Internet at www.omwbe.wa.gov or by contacting the Washington State Office of Minority and Women’s Enterprises at (866) 208-1064.  Making information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date.  Considering in the contracting process whether firms competing for large contracts could subcontract with Disadvantaged Business Enterprises. For Indian Tribal, State and local Government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged Business Enterprises in the competitive process.  Encourage contracting with a consortium of Disadvantaged Business Enterprises when a Page 86 of 111 SRF Specification Insert 4 Revised 10/24/2014 contract is too large for one of these firms to handle individually.  Using services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.  If the prime contractor awards subcontracts, requiring the subcontractors to take the six good faith efforts in paragraphs 1 through 5 above. Page 87 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 1 SCOPE OF WORK WWTP Improvements, Phase 1 CITY OF PASCO, WA Background The City of Pasco, Washington (City) has been one of the fastest growing cities in the State of Washington and the nation over the last several years. To plan for the impacts of this growth on the City’s municipal wastewater treatment plant (WWTP) and ensure it has adequate treatment capacity for the foreseeable future, a Facility Plan was recently completed. This report identified existing and projected future WWTP deficiencies through the year 2040 and developed a plan to address them. The Facility Plan was approved by the Washington State Department of Ecology (Ecology) in August of 2019. In late August of 2019, the City solicited Statements of Qualifications from consulting engineering firms for the design of the first two phases of work identified in the Facility Plan listed below. •Facility Plan Project 1B - Secondary Treatment •Facility Plan Project 1C - Outfall (Project No. 1) •Facility Plan Project 1D - Mechanical Dewatering •Facility Plan Project 1E - Mechanical Waste Activated Sludge (WAS) Thickening •Facility Plan Project 2A - Secondary Treatment (Project No. 2) •Facility Plan Project 2B - Outfall (Project No. 2) •Facility Plan Project 2C - UV Expansion Project In early September 2019, the City received responses from five firms, four of which were subsequently interviewed on October 17th. Murraysmith (Consultant) was notified they were selected to perform this work on October 25th. During the process of developing this scope of work, these projects were reorganized into the following two phases to better address the short-term capacity needs of the WWTP, improve the efficiency of design execution, and better accommodate the loan funding application schedule associated with the first phase of work. PHASE 1 •Facility Plan Project 1B - Secondary Treatment (Project No. 1) •Facility Plan Project 2A - Secondary Treatment (Project No. 2) •Facility Plan Project 1C - Outfall (Project No. 1) EXHIBIT B Page 88 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 2 Pasco WWTP SOW_Phase 1 (31DEC2019).docx PHASE 2 • Facility Plan Project 1D - Mechanical Dewatering • Facility Plan Project 1E - Mechanical Waste Activated Sludge (WAS) Thickening • Facility Plan Project 2B - Outfall (Project No. 2) • Facility Plan Project 2C - UV Expansion Project The following Scope of Services has nine different tasks and is for the design of the Phase 1 improvements only. Scope of Services Task 1 - Project Management The objective of the Project Management task is to assure the design team stays on track to deliver the project on time and budget and that City goals and objectives are met. This task includes project invoicing and status tracking, the development of and updates to the Project Management Plan, a kick-off meeting, City and internal design team communications and coordination, and other general administrative and project management activities to keep the project on track. Activities: 1.1 Invoices/Progress Reports The project will be managed to maintain the scope, schedule, and budget. At a minimum, updates on project schedule and budget will be provided as part of the monthly invoicing process. Monthly invoices will include expenditures by task, hours worked by project personnel, and other direct expenses with the associated backup documentation. Monthly progress reports will accompany each invoice and include budget status (percent spent and budget remaining), progress (in terms of percent complete), summary of work accomplished, estimated work to be completed in the next invoice, issues encountered and actions taken for their resolution or that still require project team action, and discussion of identified potential impacts to scope, budget, or schedule. 1.2 Project Management Plan A Project Management Plan (PMP) will be developed to guide the overall execution of the project and will include: a project overview and key understandings; organizational chart summarizing roles/responsibilities and contact information for all team members; project scope of work and schedule with a summary of key deliverables and milestone dates; Project Budget summary broken down by subtask and discipline; a project customized 4-step design process checklist; and a Quality Management Plan summarizing QA/QC procedures for all deliverables. Page 89 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 3 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 1.3 Kick-Off Meeting A kick-off meeting will be held at the WWTP to review the project, introduce new team members to the facility and the City, establish project goals and objectives, review communication protocols, and discuss the project scope and schedule. A tour of the WWTP site will be conducted following the kickoff meeting to show the new team members the facility and start specific discussions on critical elements that need to be resolved before the development of the contract documents begin in Task 5. 1.4 City and Design Team Coordination As project manager, Craig Anderson will lead and oversee project communications with the City and design team throughout the duration of the project, lead meeting and workshop discussions, keep the City up-to-date on project issues and details and make sure the City’s input is incorporated into the work product. Mark Cummings and Miaomiao Zhang will assist Craig with project management efforts to ensure secondary points of contact and res ponsibility due to the scale of the project. 1.5 City Council Presentation Support Updates to the City Council are anticipated throughout the design and at the time of bid award. Consultant’s project manager will assist with up to three presentations to Council by being in attendance and preparing presentation support material. Deliverables 1. Monthly invoice and progress report (PDF electronic format) 2. Project Management Plan (PDF electronic format) 3. Kick-Off Meeting Notes/Action Item Summary (PDF electronic format) 4. City Council Presentation Materials (electronic format) Assumptions 1. Consultant assumes a Notice to Proceed date by the second week of January 2020. 2. Project duration is anticipated to be no more than 15 months; therefore, it is assumed that there will be up to 15 progress payments/status reports. 3. Meeting and workshop facilitation will be limited to those specifically identified in this scope of work. 4. The City will provide clear, consolidated and timely input and review of the work products produced by the consultant 5. The development of a detailed alternative decision process (e.g. – pairwise comparison, business case evaluation, etc.) will not be required to aid the City in making final design decisions. Page 90 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 4 Pasco WWTP SOW_Phase 1 (31DEC2019).docx Task 2 – Project Definition The WWTP improvements that will be designed under this scope of work are based on the Facility Plan recommendations but require further refinement, analysis, and information to support the design process. The intent of this task is to further refine the proposed improvements by gathering and reviewing additional facility information and big picture treatment process options and preferences. The work in this design step focuses on ensuring the facility and process details have been refined, discussed, and agreed to before more detailed design proceeds. Activities: 2.1 Facility Data Collection & Analysis Detailed existing facility information will be gathered and processed for future use in the development of the detailed facility design. This information will be reviewed for potential impacts to the Facility Plan improvement concepts. Work will include: • Site survey – field topographic and boundary survey of the WWTP site used to develop AutoCAD base map for use in the design. Survey will capture open space topography, above ground evidence of all existing underground utilities/pipe/conduit, power poles, light poles, fences, walls, noteworthy site features, significant vegetation, hardscape features (curb, pavement, sidewalk, etc.), buildings, key hydraulic features on various unit processes, and location and approximate depth of utilities/pipe/conduit using ground penetrating radar and electromagnetic line locating devices. • Geotechnical investigations – geotechnical field investigations and testing will be performed to support the preparation of a Geotechnical Report that will be produced under Task 3. Geotechnical field investigations are assumed to include up to eleven (11) soil borings to a depth of up to 40 feet and associated testing to provide data and design recommendations for the design of the proposed facilities. • Existing E & IC system review and analysis – an on-site review of the existing WWTP’s electrical and instrumentation systems, including an arc-flash hazard analysis and modeling, will be performed for the purposes of verifying the accuracy of existing system relative to record drawings and quantifying system operational improvement needs associated with the proposed work. • Existing Facility Structural and Architectural review – desktop and field review and evaluations of existing structural and architectural facilities that will be modified as part of the project. • WWTP Operation and Automation preferences – City WWTP staff will be interviewed to understand and document general facility operation and automation preferences that will be used to guide the design on the proposed improvements. • Preliminary Building Official Coordination and Code Review – Consultant will initiate discussions with the local Building Official and their representatives to discuss and document the codes, design criteria, and process required for the design and construction of the proposed facilities. Topics will include items such as applicable codes Page 91 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 5 Pasco WWTP SOW_Phase 1 (31DEC2019).docx (building/plumbing/electrical/fire) and requirements, special inspection requirements for non-facility improvements, NFPA 820 considerations, and design and construction review and approval process. 2.2 Process Data Collection & Analysis The Facility Plan relied on general system information and historical treatment process data routinely collected by the City for the evaluation and selection of improvement alternatives. More detailed unit process system performance analysis and wastewater characterization is needed to properly size and configure the WWTP improvements. This work includes: • Supplemental Wastewater Characterization – existing wastewater and WWTP process data will be reviewed and a plan developed for the collection and testing of additional data that is needed to for biological and general process modelling and design of the proposed upgrades. Collected information will be analyzed and used for the development of the necessary model inputs or design criteria. • WWTP Process Model Refinement – The process modelling performed as part of the Facility Plan will be updated and calibrated further using the supplemental wastewater characterization data that was collected. • WWTP Hydraulic Models Refinement – The hydraulic model performed as part of the Facility Plan will be updated using critical hydraulic control element measurements gathered as part of the site survey. Additionally, a model of the City’s existing aeration basin low pressure air system will be developed and calibrated. 2.3 Major Equipment/Product Refinement There are numerous equipment options available for performing key treatment functions, several with unique characteristics (e.g. – purchase cost, energy efficiency, operational ease, mechanical configuration, noise levels, space requirements, etc.). The design team will use their collective past project experience as well as solicited input from various equipment suppliers to generate a list of the major equipment and product options and their relative differences for review with City staff. It is anticipated that selection of the preferred equipment/product options can be addressed during the normal course of the Task 2 and Task 3 work items. However, it is anticipated that some items will require a more thorough review as provided in Task 8. 2.4 Unit Process Configuration Refinement Similar to equipment and product options, there are multiple unit process sizing and configuration options available that impact the design of the proposed improvements. The design team will use their collective past project experience, the results of the subtask 2.1 and 2.2 work, additional unit process concept development efforts, and discussions with City staff to identify the most feasible process configuration options available for the WWTP. Consultant will identify and quantify the relative differences between these options for City review, input, and selection. Page 92 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 6 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 2.5 Progress/Findings Workshop & Project Definition Report The deliverables and findings from this task will be presented to the City in an interactive half day workshop to gather City input and direction. A summary of the Workshop Presentation discussions, decisions, and action items along with all other task deliverables will be compiled into a Project Definition Report. Deliverables 1. Draft technical memoranda (PDF electronic format) that summarize the work efforts of subtasks 2.1 through 2.4 2. Workshop Presentation (PowerPoint electronic format) 3. Project Definition Report (PDF electronic format) Assumptions 1. City will provide open access to the WWTP facilities for Consultant investigations and evaluations. 2. City staff to provide as much of the requested background information as possible and coordinate with previous consultants, if necessary, to gather missing information. 3. City staff will help locate existing buried pipelines, utilities and conduits as part of the site survey and geotechnical investigation activities. 4. Spoils from geotechnical field investigations can be disposed of at the WWTP site. 5. Electrical, I&C, Structural, and Architectural site reviews will be limited to what can be visually observed and easily accessed. The need for more extensive activities (e.g. – excavations and destructive or non-destructive testing) is not anticipated. 6. Electrical and I&C work will be coordinated with MCC 140 breaker coordination work the City is presently executing under a separate contract. 7. City staff will collect the supplemental wastewater sampling that is identified and deliver them to the designated testing location. 8. Consultant is responsible for developing a sampling plan for execution by City staff. City staff will collect the samples, complete testing that they can handle in their lab, and take samples to a private lab (Energy Northwest) for any remaining testing that is required. Consultant will pay for the testing by the private lab and a $3,500 allowance is provided in the budget for these costs. 9. Consultant will coordinate site visit needs with City staff at least 48 hours in advance. 10. City will both collect data requested by Consultant and provide feedback to Consultant in a timely manner so as to not negatively impact the project schedule. 11. Ecology’s regional representative will be invited to the Workshop and be provided the deliverables for review and comment. 12. City and Ecology review will occur after the workshop. Consultant and City project managers will meet to discuss review comments and resolve conflicting comments no later than two weeks after the workshop. Page 93 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 7 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 13. The City will provide clear, consolidated and timely input and review of the work products produced by the consultant. 14. Consultant will continue to proceed with design efforts, as needed, while City and Ecology perform their reviews. 15. At the conclusion of this task, the design is considered 5 to 10% complete. Task 3 – Schematic Design The purpose of this task is to develop a schematic design that incorporates the preferences, requirements and constraints previously identified to solicit City input and refinement. This task is considered the start of the project’s detailed design process. In this task, all key design discipline leads begin their development of the design concept. The schematic design that is developed establishes the general scope, conceptual design, scale and relationships among the components of the project. It will include discipline specific design ideas so that major process decisions such as equipment spacing, process type/configuration, redundancy, and O&M preferences can be made by the City. Activities: 3.1 Technical Memoranda Several technical memoranda will be generated to document and define the schematic design associated with each unit process improvement area and will use the following general format, as appropriate: • Introduction and Background • Design Criteria • Option Development and Discussion, including: ‐ Process Schematic Diagram & Flow Diagram ‐ Building Floor Plan or Unit Process Plan View sketches ‐ Equipment and Material Cut Sheets ‐ Process and Hydraulic Evaluations ‐ Potential Impact on other WWTP Unit Processes • Option Evaluation, including: ‐ Non-economic factors and considerations ‐ Capital and lifecycle costs ‐ Energy efficiency funding opportunities • Recommendations The following unit process technical memoranda are anticipated: • Headworks concrete repair • Selector Options Page 94 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 8 Pasco WWTP SOW_Phase 1 (31DEC2019).docx • Aeration Basin Evaluation and Options • RAS/WAS System Evaluation • Outfall Concept • Effluent Flowmeter Options 3.2 Schematic Design Report An executive summary and supplemental materials (as listed below) will be prepared to add to the technical memoranda prepared in subtask 3.1to create a Draft Schematic Design Report for City and Ecology Review. • Preliminary WWTP Site Plan (Civil) • Overall WWTP Process Flow Diagram • Flow Stream Identification Methodology Proposal • WWTP Hydraulic Profile • WWTP Mass Balance • Draft Geotechnical Report • Preliminary Electrical Design Concepts • Preliminary Structural and Architectural Design Concepts • Preliminary Control System Block Diagram and Control Philosophy • Ecology SRF Loan Requirement Summary • Construction Cost Estimate (per Task 6) 3.3 Progress/Findings Workshop The deliverables and findings from this task will be presented to the City in up to a full day interactive workshop to solicit City input and direction. At the completion of subtask 3.3, a summary of the Workshop Presentation discussions, decisions, and action items will be documented and added to the Draft Schematic Design Report to create the final report. Deliverables 1. Workshop Presentation (PowerPoint electronic format) 2. Draft and Final Schematic Design Reports (PDF electronic format) Assumptions 1. The Facility Plan meets the requirements of an Engineering Report per Washington Administrative Code (WAC) 173-240-060 and a separate Engineering Report for the work proposed and subsequent Ecology review will not be required. 2. Ecology’s regional representative will be invited to the Workshop and be provided the deliverables for review and comment. Page 95 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 9 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 3. City and Ecology review will occur after the workshop. Consultant and City project managers will meet to discuss review comments and resolve conflicting comments no later than two weeks after the workshop. 4. The City will provide clear, consolidated and timely input and review of the work products produced by the consultant. 5. Consultant will continue to proceed with design efforts, as needed, while City and Ecology perform their reviews. 6. At the conclusion of this task, the design is considered 20 to 30% complete. Task 4 – Design Development The objective of this task is to finalize the design concept and describe it in terms of structural, architectural, electrical, mechanical and treatment systems. At the completion of this phase of the design process, it is intended that all major decisions have been made and the design elements are essentially “frozen” so that the larger design team can efficiently use the deliverables to guide the detailed development of the construction contract documents. Activities: 4.1 Design Concept Refinement With the basic process, site, major equipment, O&M and overall concept identified at the end of Task 3, additional analysis will be performed as required to adequately define and communicate the design for City and Ecology review, input and endorsement. The design of supporting systems and utilities will be detailed by discipline in both technical memoranda and preliminary drawing format. Work products from this design step will include the update or preparation of at least the following items. • Final flow stream IDs, legends, and abbreviations • Final Process Flow Diagrams • 90% Process & Instrumentation and Control Diagrams (P&IDs) • WWTP Hydraulic Profile • Equipment Database Spreadsheet with support requirements • Final WWTP Mass Balance • Site Plans for Civil, Mechanical, and Electrical Utilities • Preliminary Construction Duration and Sequencing Plans • General Contractor Supplemental Bidder Responsibilities (per 4.2) • Preliminary Electrical One-Line diagrams • Building Floor Plans and Sections • Unit Process Renderings, Plan Views and Sections • 90% Control System Block Diagram Page 96 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 10 Pasco WWTP SOW_Phase 1 (31DEC2019).docx • Process Control Narrative Descriptions • Construction Cost Estimate (per Task 6) 4.2 General Contractor Supplemental Bidder Responsibilities Due to the specialized nature of the construction work, Consultant will work with City to develop supplemental bidder responsibility criteria to include in the bidding documents. The criteria used will be based on similar material used by the Consultant on past projects with modifications as necessary to meet specific state, Ecology, or City needs. Criteria will be crafted with the intent of not unduly restricting competition, but to establish a baseline threshold of the ability of the bidder to successfully perform the work. 4.3 Preliminary Contract Document Configuration Consultant will prepare the following items to facilitate, City, Ecology, and design team review and comment. Input received on all three will be incorporated and the modified documents used to start the formal assembly of the contract documents in Task 5. • City Construction Contract Legal/Insurance Questionnaire • Draft Specification list (including Ecology SRF inserts, as appropriate) and draft major equipment specifications • Draft Design Drawing Index 4.4 Design Development Package and Review Workshop The work products produced in this task will be assembled into a Draft Design Development Package for City and Ecology Review. A workshop presentation that summarizes the work products, findings and conclusions from this task will be prepared and presented to the City in up to a full day interactive workshop. At the completion of the workshop, a summary of the Workshop Presentation discussions, decisions, and action items will be documented and created and added to finalize the Design Development Package. Deliverables 1. Workshop Presentation (PowerPoint electronic format) 2. Draft and Final Design Development Package (PDF electronic format) Assumptions 1. At the completion of this task, all major design decisions are considered complete and ready for final contract document development by the expanded design team. Significant design changes initiated by the City after this point will likely require a design budget adjustment. 2. Ecology’s regional representative will be invited to the Workshop and be provided the deliverables for review and comment. Page 97 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 11 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 3. City and Ecology review will occur after the workshop. Consultant and City project managers will meet to discuss review comments and resolve conflicting comments no later than two weeks after the workshop. 4. The City will provide clear, consolidated and timely input and review of the work products produced by the consultant. 5. Consultant will continue to proceed with design efforts, as needed, while City and Ecology perform their reviews. 6. At the conclusion of this task, the design is considered 50 to 60% complete. Task 5 – Contract Document Development The purpose of this task is to transform the developed design concept into the detailed Contract Documents necessary for the bidding, award, and construction of the work. This task has been divided into two steps to facilitate review and finalization of the documents. Activities: 5.1 90% Contract Document Development Consultant will prepare a 90% complete set of Contract Documents, which will be the basis for the final Contract Document review submittal. These documents will include the Bidding Requirements, Contract Form, Conditions of the Contract, Specifications, and Drawings. Drawings and specifications will include the required civil site work, landscaping, architectural, structural, process mechanical, HVAC, plumbing, electrical, and instrumentation and control design necessary for both the bidding and construction of the proposed improvements. 5.2 90% Contract Document Overview Workshop A workshop presentation that summarizes the work products from this task will be prepared and presented to the City in up to a full day interactive workshop. Workshop Presentation discussions, decisions, and action items along with City and Ecology review comments will be documented and consolidated for use in finalizing the Contract Documents. 5.3 Constructability Review A constructability and general review of the prepared design documents (starting with the schematic design report and ending with the 90% Contract Documents) will be completed by consultant’s in-house construction management staff, third party construction management staff, or other entity as agreeable to the City. The review documents will be provided a week in advance of review meetings. Budget includes up to two review meetings of four hour duration with the design team leads to discuss project constructability and recommended alternative approaches. Consultant will prepare and distribute a summary of the review comments received for discussion and potential inclusion in the next design deliverable. Page 98 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 12 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 5.4 Finalization of Contract Documents Following receipt of the review comments, consultant will incorporate them, as appropriate, and prepare a final stamped set of Contract Documents ready for formal Ecology review and approval. 5.5 Final Contract Document Overview Workshop Modifications to the 90% documents and how the various review comments were addressed, will be documented and presented to the City and Ecology in up to a half day workshop. Deliverables 1. 90% and Final Contract Document Workshop Presentations (PowerPoint electronic format) 2. 90% and Final Contract Document Packages (PDF electronic format, up to four hard copies with half size drawings, and up to one full size drawing set of Final drawings) Assumptions 1. Ecology’s regional representative will be invited to the Workshops and be provided the deliverables for review and comment. 2. City and Ecology review will occur after the workshop. Consultant and City project managers will meet to discuss review comments and resolve conflicting comments no later than two weeks after the workshop. 3. The City will provide clear, consolidated and timely input and review of the work products produced by the consultant. 4. Consultant will continue to proceed with design efforts, as needed, while City and Ecology perform their reviews. 5. The Contract Documents shall consist of the following elements or sections – Bidding Requirements, Contract Forms, Conditions of the Contract, Technical Specifications, and Drawings. 6. Consultant’s standard documents (which are based on the Engineering Joint Contract Documents) will be used for the basis of the Bidding Requirements, Contract Forms, and Conditions of the Contract sections of the Contract Documents. These base documents will be augmented with amendments or revisions as necessary to address both Pasco and Ecology SRF specific standards and requirements, as applicable. 7. The specifications will be based on consultant’s standard documents and follow the 50 division Construction Specification Institute (CSI) format. 8. Only one set of Contract Documents is assumed. 9. It is assumed the construction will be performed by a single general contractor who will furnish all equipment, materials, and labor necessary to construct the project. 10. The Contract Documents will assume a lump sum bid with award to the lowest responsive, responsible bidder. Page 99 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 13 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 11. The drawings will be developed using consultant’s standard AutoCAD software. At consultant’s discretion, some drawings may be produced in three-dimensional format to assist the design, review, and construction process. 12. The drawings will be produced on 22” by 34” full-size format, but with text and layout that will allow the use of half-size sheets. Task 6 – Cost Opinions The intent of this task is to prepare construction cost opinions throughout the design process to be used as a tool to help the City and design team evaluate the relative impact of design changes and manage the project from a budgetary perspective. The relative accuracy of this work will increase as the design progresses. Consultant will endeavor to produce these opinions within the accuracy ranges identified in AACE International’s Recommended Practice Document No. 18-R-97. These cost opinions should be expected to vary from the actual construction bids received due to a number of factors outside the control of the City or Consultant. These factors include, but are not limited to, volatility and unknowns regarding commodity pricing, the labor market, inflationary escalation, etc. Consultant will employ an outside construction cost estimating firm for this task. Activities: An estimate of construction costs will be developed based on the deliverables prepared for each of the project tasks as listed below: 6.1 Project Definition Construction Cost Opinion 6.2 Schematic Design Construction Cost Opinion 6.3 Design Development Construction Cost Opinion 6.4 90% Contract Document Construction Cost Opinion 6.5 100% Contract Document Construction Cost Opinion Deliverables: 1. Construction cost opinion report based on the design information available in each step as described in Task 2 through 5. Task 7 – Design Reviews The purpose of this task is to monitor the quality of the project using design lead independent quality assurance/quality control (QA/QC) reviews. Multidiscipline internal QA/QC design reviews will be performed informally during the progress of the design. Formal QA/QC reviews will be performed in parallel with the City and Ecology reviews at the following stages/subtasks. Page 100 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 14 Pasco WWTP SOW_Phase 1 (31DEC2019).docx Activities: 7.1 Project Definition QA/QC 7.2 Schematic Design QA/QC 7.3 Design Development QA/QC 7.4 90% Contract Document QA/QC 7.5 Final Contract Document QA/QC Task 8 – Special Activities & Investigations The objective of this task is to provide for the execution of a number of special activities or investigations that are either not included in the previous tasks and/or whose timing or need has yet to be determined. For each item, either a technical memorandum or activity specific document will be prepared to facilitate City review and comment. Activities: 8.1 Interim WAS Thickening Plan The existing waste activated sludge (WAS) thickening equipment (DAFT) is old and is at or near capacity. The City also has a rotary drum thickener (RDT) that is used for digested sludge thickening that may be used to either fully or partially as a substitute for the DAFT, if it fails. This plan will be developed to help ensure that this critical WWTP function is maintained while design and construction of the proposed WAS thickening improvements are being completed. The plan will explore and quantify the costs and operational impacts of various options to provide interim WAS thickening ranging from using the RDT with the existing or a new polymer to the rental or lease of new equipment that could be housed in a temporary enclosure until the new facilities are completed. City staff will support this plan by doing operational tests of the RDT in early 2020. 8.2 Interim Blower Redundancy Plan Air supply to the City’s two existing aeration basins is provided by two magnetic bearing turbo blowers that were installed in 2012. While this equipment is relatively new and has performed well, the operation of both blowers is regularly needed. If one of these blowers were to fail, the City would not be able to treat their wastewater adequately. This plan will be developed to help ensure that this critical WWTP function is maintained while design and construction of the proposed Secondary Treatment improvements are being completed. The plan will explore and quantify the costs and impacts of various options to provide supplemental interim blower capacity ranging from refurbishing and making an old blower from the 1990s operational to expediting the purchase and installation of a new magnetic bearing turbo blower similar to those presently being used. Page 101 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 15 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 8.3 Detailed Equipment Selection Reviews The proposed improvements can employ numerous different types and configurations of traditional and emerging treatment equipment with varying levels of treatment performance, up- front equipment costs, operational costs, and maintenance needs. While the selection of most of the equipment needed is anticipated not to require more than a desktop analysis by the consultant, this subtask provides an allowance for the City and Consultant to perform specialized investigations into some of these technologies to help determine the equipment that is best suited to meet there needs. Equipment that may warrant a higher level of investigation include aeration diffusers, aeration blowers, open channel flowmeters, and flow splitting devices. No work on this subtask will be performed without the advance approval of the City 8.4 WWTP Site Visits Like subtask 8.3 this subtask is an allowance for visiting active WWTPs to aid equipment selection. These visits will involve seeing the equipment options in operation and talking to the operators that use them on a daily basis to solicit their input on performance and ease of use versus that claimed by the various equipment manufacturers. No work on this subtask will be performed without the advance approval of the City. 8.5 Energy Efficiency Incentive Coordination & Application Energy efficiency incentive payments are available from the Bonneville Power Administration which are applied for and coordinated with the local power authority. Depending on the equipment and processes selected by the City as part of the proposed improvements, there is a strong likelihood that energy efficiency incentive payments can be received. This subtask is an allowance for the Consultant to work with both the City and local power company to apply and receive energy efficiency incentive approval prior to the bidding and construction of the work (a requirement of the incentive program). No work on this subtask will be performed without the advance approval of the City. 8.6 Permitting and Public Outreach The proposed improvements will require multiple permitting elements, some of which may or may not be required. This work includes SERP/SEPA checklists and reports, Cultural and Historical Resources review and concurrence, the development of Inadvertent Discovery Plans, and Federal Crosscutter coordination and review as a potential condition of receiving a state SRF Loan. Associated public outreach may also be necessary depending on cultural and historical resource sensitivities and federal cross-cutter review comments. This subtask is an allowance, based on similar past efforts by both Consultant and City, for the Consultant to assist City staff in public outreach to stakeholders as well as the joint preparation of the reports, checklists, and applications needed for the execution of the proposed design. No work on this subtask will be performed without the advance approval of the City. Page 102 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 16 Pasco WWTP SOW_Phase 1 (31DEC2019).docx 8.7 Right-of-Way and Easement Acquisition The vast majority of the proposed improvements are planned to take place in City owned land at the WWTP site. Work on the outfall pipeline is anticipated to require some level of additional right-of-way. This subtask is an allowance, based on similar past efforts by both Consultant and City, for the Consultant to assist City staff in the acquisition of all rights needed to execute the proposed work, including permanent and temporary easements and right of entries. Work anticipated includes the generation of legal descriptions, exhibits, title reports, appraisals, offer letters and Administrative Offer Settlement. Work is assumed to be limited to negotiations with the Port of Pasco only. Fees or payment for the purchase of land or easements are assumed to be payed by the City and are not included in the budget for this work. Task 9 – Bid-Phase Assistance The aim of this task is to provide support to City staff during bidding and finalizing contracts with the lowest responsive and responsible bidder with the Consultant providing the following services: Activities: 9.1 Pre-Bid Meeting Prepare a meeting agenda and attend the Pre-Bid Meeting with City staff, Contractors and other parties interested in the project. Provide sign-in sheets and document questions and informal responses made during the meeting. 9.2 Reponses to Bidder Inquiries and Addenda Assist City with responses to Bidder inquiries and questions. Questions and inquiries that require clarification to all Bidders will be issued via Addenda prepared by Consultant for City review and use. This work may also include the development of addenda to cover minor comments received by the City, Ecology, or other permitting agency that are received after the development of the Contract Documents are complete. 9.3 Bid Evaluation Support Conduct an evaluation of all bids received and prepare a Bid Tabulation spreadsheet that includes a summary of the engineer’s estimate, the monetary bid from each bidder, a review of the selected major equipment manufacturers, a review of required bid materials (e.g. – bid bond, listed subcontractors, acknowledgement of addenda, etc.), and a review of the supplemental responsibility criteria provided by the lowest responsive bidder. Discuss findings with the City and then prepare a draft Recommendation of Award for City use. Assumptions 1. All deliverables described in the subtasks will be provided in either PDF or Microsoft Word format as needed. Page 103 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 17 Pasco WWTP SOW_Phase 1 (31DEC2019).docx Budget The work covered under this scope of work will be billed on a time and materials basis at the billing rates for personnel working directly on the project, which will be made at the Consultant’s Hourly Rates, plus Direct Expenses incurred. The overall budget estimate breakdown for this work is outlined in the table below. Consultant will manage the work identified to the aggregate authorized budget amount which shall not be exceeded without prior written authorization from the City. Task Amount Task 1 - Project Management $230,475 Task 2 – Project Definition $171,445 Task 3 – Schematic Design $248,233 Task 4 – Design Development $314,948 Task 5 – Contract Document Development (90%) $669,558 Task 5 – Contract Document Development (Final) $156,351 Task 6 – Cost Opinions $125,124 Task 7 – Design Reviews $138,749 Task 8 – Special Activities & Investigations* $225,105 Task 9 – Bid-Phase Assistance $41,579 TOTAL $2,321,567* * $144,950 of this budget on an as-needed basis and used only if approved by the City Project Schedule Assuming a Notice to Proceed by the second week of January 2020, the work provided under this scope of work is anticipated to be completed per the milestone dates provided in the table below to meet the City’s desire to apply for Ecology Funding for construction. Consultant will make every effort to complete the work in a timely manner; however, it is agreed that consultant can not be responsible for delays occasioned by factors beyond its control, nor by factors that could not reasonably have been foreseen at the time this scope was executed. Page 104 of 111 City of Pasco MURRAYSMITH WWTP Improvements, Phase 1 December 2019 18 Pasco WWTP SOW_Phase 1 (31DEC2019).docx Task Completion Date Task 2 – Project Definition 2/21/2020 Task 3 – Schematic Design 4/10/2020 Task 4 – Design Development 5/29/2020 Task 5 – Contract Document Development (90%) 9/22/2020 Task 5 – Contract Document Development (Final) 11/16/2020 Page 105 of 111 Subconsultant Project Role Summary Dr. David Stensel Treatment Process Technical Advisor - similar role in Facility Plan Dale Richwine General Technical Advisor and Independent QA/QC - similar role in Facility Plan Tracy Cork General Technical Advisor and Independent QA/QC - similar role in Facility Plan Dr. Diego Rosso Energy Efficiency and Diffuser Option Specialist Industrial Systems Supplemental Electrical and Instrumentation Design Support (Murraysmith and IS have established work/expertise share working agreement) Townsend Controls Supplemental Electrical and Instrumentation Support - local firm with extensive knowledge of City systems and programming Architects West Architectural/Building Facility Design Shannon & Wilson Geotechnical Exploration and Engineering Support Permit Survey Topographic and plant feature surveying Geophysical Survey Utility locate support to Permit Survey USF Right of Way Negotiations - outfall alignment focus ESA/CRC Permitting and Cultural Resources Support, if required Ott Sakai Independent Construction Cost Estimating Professionals Page 106 of 111 WWTP IMPROVEMENTS, PHASE 1 City of Pasco, WA PROPOSED FEE ESTIMATE LABOR CLASSIFICATION (HOURS) Principal Engineer III Principal Engineer III Professional Engineer V Professional Engineer VII Professional Engineer VIII Professional Engineer IV Professional Engineer IX Professional Engineer IX Engineering Designer II Professional Engineer VI Professional Engineer IX Professional Engineer VIII Engineering Designer VII Principal Engineer VI Professional Engineer III Structural Engineer Engineering Designer VI $228 $228 $163 $182 $192 $153 $202 $202 $137 $173 $202 $192 $175 $257 $149 $250 $167 $239 $239 $171 $191 $202 $161 $212 $212 $144 $182 $212 $202 $184 $270 $156 $263 $175 Anderson, C.Zhang Cummings Flowers Brown Ellestad Foote II Szatkowski Pina Snider Jordan Real Bourque Kotey, T.Kotey, R.Friederichs Polglase Task 1 - PROJECT MANAGEMENT 1.1 - Invoices/Progress Reports 15 8 40 1.2 - PMP 16 40 16 2 2 2 2 2 2 1.3 - Kick-Off Meeting 24 16 24 12 12 8 12 12 12 12 1.4 - City and Design Team Coordination 360 120 120 1.5 - City Council Presentation Support 48 24 Task 1 Subtotal 463 184 224 0 14 12 10 0 0 0 14 14 0 0 0 14 14 Task 2 - PROJECT DEFINITION 2.1 - Site survey 2 4 4 2.1 - Geotechnical investigations 2 4 2 4 2.1 - Existing E&IC investigations 2 24 24 2.1 - Existing Facility Structural and Architectural review 2 12 12 2.1 - WWTP Operation and Automation preferences 2 4 4 4 2.1 - Preliminary Building Official Coordination and Code Review 1 2 2 2 2.2 - Supplemental WW Characterization 4 8 16 2.2 - WWTP Process Model Refinement 2 24 24 2.2 - Hydraulic Model (liquid)2 4 2 24 2.2 - Hydraulic Model (air)2 4 32 2.3 - Major Equipment/Product Refinement 2 8 8 8 2.4 - Unit Process Configuration Refinement 8 8 8 8 8 2.5 - Progress/Findings Workshop 8 4 24 2 8 2.5 - Project Definition Report 2 2 12 Task 2 Subtotal 41 60 72 48 6 0 4 0 0 0 84 26 24 0 12 18 0 Task 3 - SCHEMATIC DESIGN 3.1 - TM Headworks 2 4 4 3.1 - TM Selector 2 2 4 8 8 3.1 - TM Aeration Basins 2 2 4 8 8 3.1 - TM RAS/WAS 2 2 4 2 24 2 3.1 - TM Outfall 1 1 4 8 3.1 - TM Effluent Flowmeter 2 4 16 24 3.2 - Preliminary WWTP Site Plan (Civil)2 2 4 20 40 8 3.2 - Overall Process Flow Diagram 1 4 4 2 4 3.2 - Flow Stream Identification Methodology 2 4 2 4 3.2 - WWTP Hydraulic Profile 2 8 8 16 8 3.2 - Mass Balance 2 4 8 8 3.2 - Draft Geotechnical Report 1 2 4 3.2 - Preliminary Electrical Design Concepts 1 2 4 24 24 3.2 - Preliminary Structural and Architectural Design Concepts 2 4 4 2 8 8 8 3.2 - Preliminary Control System 1 2 2 2 8 16 3.2 - Ecology SRF Loan Requirement Summary 8 4 4 3.2 - Draft Schematic Design Report 4 4 24 2 2 2 2 2 2 2 2 2 2 3.3 - Progress/Findings Workshop 8 4 24 8 3.3 - Final Schematic Design Report 2 2 4 1 1 1 1 1 1 1 1 1 1 Task 3 Subtotal 47 40 105 29 23 43 23 0 35 32 67 35 43 0 8 15 35 Task 4 - DESIGN DEVELOPMENT 4.1 - Final Flow Stream IDs, legends, and abbreviations 2 4 2 2 2 4.1 - Final Process Flow Diagrams 2 8 8 8 8 4.1 - 90% P&IDS 2 8 8 8 16 16 4.1 - WWTP Hydraulic Profile 2 8 4 8 8 16 4.1 - Equipment Database Spreadsheet 2 8 8 8 8 4.1 - WWTP Mass Balance 2 4 8 4.1 - Civil Site Plan 8 4 4 24 48 4 32 4.1 - Mechanical Site Plan 8 4 4 16 16 40 16 40 16 24 4 32 4.1 - Electrical Site Plan 1 2 2 2 2 4 4 24 24 4.1 - Prelim Construction Duration/Sequencing Plan 8 2 2 8 8 8 8 8 4.1 - Electrical One-Line Diagrams 1 1 1 8 8 4.1 - Building Floor Plans and Sections 1 2 2 1 8 8 8 4 8 8 16 4.1 - Unit Process Renderings, Plan Views, and Sections 8 8 8 4 4 16 16 4 4 4 16 4.1 - 90% Control System Block Diagram 1 1 2 16 4.1 - Process Control Narrative Descriptions 4 4 4 8 16 4 4.2 - General Contractor Supplemental Bidder Responsibilities 16 4 4 4.3 - City Contract Legal/Insurance Questionnaire 8 16 4.3 - Draft Specification list 4 12 4 4 4 4 4 4 2 4.3 - Draft Major equipment specifications 8 24 16 16 16 4.3 - Draft Design Drawing Index 4 12 4 4 4 4 4 4 4 8 4.4 - Draft Design Development Package 4 4 24 2 2 2 2 2 2 2 2 2 2 4.4 - Review Workshop 8 4 24 8 4.4 - Final Design Development Package 2 2 4 1 1 1 1 1 1 1 1 1 1 Task 4 Subtotal 106 130 125 11 65 78 67 16 43 102 139 95 35 0 20 37 163 City of Pasco, WA December 2019 Pasco WWTP Fee Estimate_12.31.2019.xlsx Murraysmith WWTP Improvements, Phase 1 1 of 4Page 107 of 111 WWTP IMPROVEMENTS, PHASE 1 City of Pasco, WA PROPOSED FEE ESTIMATE LABOR CLASSIFICATION (HOURS) Principal Engineer III Principal Engineer III Professional Engineer V Professional Engineer VII Professional Engineer VIII Professional Engineer IV Professional Engineer IX Professional Engineer IX Engineering Designer II Professional Engineer VI Professional Engineer IX Professional Engineer VIII Engineering Designer VII Principal Engineer VI Professional Engineer III Structural Engineer Engineering Designer VI $228 $228 $163 $182 $192 $153 $202 $202 $137 $173 $202 $192 $175 $257 $149 $250 $167 $239 $239 $171 $191 $202 $161 $212 $212 $144 $182 $212 $202 $184 $270 $156 $263 $175 Anderson, C.Zhang Cummings Flowers Brown Ellestad Foote II Szatkowski Pina Snider Jordan Real Bourque Kotey, T.Kotey, R.Friederichs Polglase Task 5 - CONTRACT DOCUMENT DEVELOPMENT (90%) 5.1 - 90% General Sheets & Front-End Legal/Contract Docs 20 20 20 5.1 - 90% Civil/Site Drawings and Specifications 12 12 12 32 60 40 16 80 16 16 8 40 5.1 - 90% Architectural Drawings and Specifications 4 4 4 4 8 4 8 8 24 5.1 - 90% Structural Drawings and Specifications 4 4 4 4 8 2 8 4 8 32 120 60 60 5.1 - 90% Mechanical Drawings and Specifications 60 60 60 20 80 160 160 160 5.1 - 90% Electrical Drawings and Specifications 8 16 8 16 32 32 32 120 120 5.1 - 90% Instrumentation Drawings and Specifications 4 4 4 8 24 32 32 5.2 - 90% Documents Overview Workshop 32 32 32 24 24 24 24 24 5.2 - 90% Comment Consolidation 16 16 16 8 8 8 8 8 5.3 - Constructability Review 16 12 12 4 4 4 4 4 Task 5 Subtotal 176 180 172 0 112 188 78 16 88 224 284 188 152 32 120 112 284 Task 5 - CONTRACT DOCUMENT DEVELOPMENT (FINAL) 5.4 - General Sheets and Front-End Legal/Contract Documents 5 5 5 5.4 - Civil/Site Drawings and Specifications 3 3 3 8 15 10 4 20 4 4 2 10 5.4 - Architectural Drawings and Specifications 1 1 1 1 2 1 2 2 6 5.4 - Structural Drawings and Specifications 1 1 1 1 2 1 2 1 2 8 30 15 15 5.4 - Mechanical Drawings and Specifications 15 15 15 5 20 40 40 40 5.4 - Electrical Drawings and Specifications 2 4 2 4 8 8 8 30 30 5.4 - Instrumentation Drawings and Specifications 1 1 1 2 6 8 8 5.4 - Final Documents Overview Workshop 8 8 8 6 6 6 6 6 Task 5 Subtotal 36 38 36 0 25 47 17 4 22 56 68 44 38 8 30 25 71 Task 6 - COST OPINIONS 6.1 - PD Construction Cost Opinion 4 16 4 4 4 4 6.2 - SD Construction Cost Opinion 2 8 2 2 2 2 6.3 - DD Construction Cost Opinion 2 8 2 2 2 2 6.4 - 90% CD Construction Cost Opinion 8 24 8 8 8 8 6.5 - Final CD Construction Cost Opinion 2 8 2 2 2 2 Task 6 Subtotal 18 0 64 0 18 0 0 0 0 0 18 18 0 0 0 18 0 Task 7 - DESIGN REVIEWS 7.1 - PD QA/QC 1 4 1 2 2 7.2 - SD QA/QC 2 8 2 4 4 7.3 - DD QA/QC 3 12 3 6 6 7.4 - 90% CD QA/QC 8 32 8 16 16 7.5 - Final CD QA/QC 2 8 2 4 4 Task 7 Subtotal 16 64 16 0 0 0 0 0 0 0 0 0 0 32 0 0 32 Task 8 - SPECIAL ACTIVITIES & INVESTIGATIONS 8.1 - Interim WAS Thickening Plan 4 4 8 8 8 8.2 - Interim Blower Redundancy Plan 4 4 8 60 20 8.3 - Detailed Equipment Selection Reviews 16 20 20 40 16 8.4 - WWTP Site Visits 12 12 12 12 8.5 - Energy Incentive Coordination & Application 12 24 16 8.6 - Permitting and Public Outreach 16 16 8 8 8.7 - ROW & Easement Acquisition 4 8 16 16 Task 8 Subtotal 68 40 96 0 0 0 24 0 24 0 120 60 0 0 0 0 0 Task 9 - BID-PHASE ASSISTANCE 9.1 - Pre-Bid Meeting 8 16 9.2 - Responses to Bidder Inquiries and Addenda 8 24 8 8 8 8 8 16 9.3 - Bid Evaluation Support 8 16 Task 9 Subtotal 24 0 56 0 8 0 8 0 0 0 8 8 0 0 0 8 16 TOTAL - ALL TASKS 995 736 966 88 271 368 231 36 212 414 802 488 292 72 190 247 615 City of Pasco, WA December 2019 Pasco WWTP Fee Estimate_12.31.2019.xlsx Murraysmith WWTP Improvements, Phase 1 2 of 4Page 108 of 111 WWTP IMPROVEMENTS, PHASE 1 City of Pasco, WA PROPOSED FEE ESTIMATE LABOR CLASSIFICATION (HOURS) Construction Manager VIII Inspector II Principal Engineer V Principal Engineer VI Admin. II Hours Labor $216 $111 $248 $257 $97 $227 $117 $260 $270 $102 Machan Anderson, S.Van Meter Perry Thurston 18 81 14,186$ -$ -$ -$ 14,186$ 2 1 1 90 19,863$ -$ -$ 36$ 19,899$ 144 29,946$ 2,400$ 2,400$ 1,600$ 2,400$ 9,680$ 4,000$ 216$ 43,842$ 600 135,450$ -$ -$ -$ 135,450$ 72 15,599$ -$ 1,500$ -$ 17,099$ 2 0 1 1 18 987 215,043$ 2,400$ -$ -$ -$ 2,400$ 1,600$ 2,400$ -$ -$ -$ -$ -$ -$ 9,680$ 5,500$ 252$ 230,475$ 10 1,970$ 8,000$ 3,820$ 13,002$ 500$ -$ 15,472$ 12 2,617$ 18,750$ 20,625$ -$ -$ 23,242$ 2 52 9,931$ 14,750$ 2,400$ 18,865$ 1,000$ -$ 29,796$ 2 28 5,710$ 4,800$ 5,280$ 1,500$ -$ 12,490$ 2 16 3,173$ 2,500$ 400$ 3,190$ -$ -$ 6,363$ 2 9 1,850$ 800$ 880$ -$ -$ 2,730$ 1 29 6,032$ -$ 3,500$ -$ 9,532$ 2 52 11,015$ 600$ 3,200$ 4,180$ -$ -$ 15,195$ 2 34 6,882$ -$ -$ -$ 6,882$ 2 40 8,154$ -$ -$ -$ 8,154$ 2 28 5,664$ 5,000$ 5,500$ -$ -$ 11,164$ 2 42 8,629$ 1,600$ 1,600$ 1,600$ 5,280$ -$ -$ 13,909$ 4 50 9,509$ 1,500$ 1,650$ 1,500$ -$ 12,659$ 4 20 3,419$ 200$ 200$ 440$ -$ -$ 3,859$ 0 0 0 0 27 422 84,553$ 3,700$ 7,500$ 1,800$ 5,000$ 15,550$ 2,400$ 5,200$ 18,750$ 8,000$ 3,820$ -$ -$ -$ 78,892$ 8,000$ -$ 171,445$ 2 12 2,417$ -$ -$ -$ 2,417$ 2 26 5,072$ 1,600$ 1,760$ -$ -$ 6,832$ 2 26 5,072$ 1,600$ 1,760$ -$ -$ 6,832$ 2 38 7,012$ -$ -$ -$ 7,012$ 2 16 2,613$ -$ -$ -$ 2,613$ 2 48 8,213$ -$ -$ -$ 8,213$ 2 78 13,707$ 16,000$ 7,640$ 26,004$ -$ 144$ 39,855$ 2 17 3,211$ 400$ 440$ -$ 72$ 3,723$ 2 14 2,831$ 800$ 880$ -$ -$ 3,711$ 2 44 8,301$ -$ -$ 144$ 8,445$ 2 24 4,866$ 800$ 880$ -$ -$ 5,746$ 1 8 1,385$ 56,250$ 61,875$ -$ 72$ 63,332$ 2 57 10,882$ 18,350$ 3,600$ 24,145$ -$ -$ 35,027$ 2 38 7,503$ 3,200$ 3,520$ -$ 144$ 11,167$ 2 33 6,241$ 800$ 3,000$ 4,180$ -$ -$ 10,421$ 2 18 3,761$ -$ -$ -$ 3,761$ 8 60 10,727$ 200$ 400$ 400$ 1,100$ -$ 36$ 11,863$ 4 48 9,085$ 1,500$ 1,650$ 2,500$ -$ 13,235$ 2 20 3,791$ 200$ 220$ -$ 18$ 4,029$ 0 0 0 0 45 625 116,689$ 5,500$ 1,200$ 1,200$ -$ 19,150$ 6,600$ 3,200$ 56,250$ 16,000$ 7,640$ -$ -$ -$ 128,414$ 2,500$ 630$ 248,233$ 2 14 2,770$ 200$ 220$ -$ -$ 2,990$ 4 38 7,270$ 800$ 880$ -$ 144$ 8,294$ 2 60 11,695$ 800$ 800$ 1,600$ 6,400$ 6,400$ 17,600$ -$ 288$ 29,583$ 2 48 8,650$ -$ -$ 288$ 8,938$ 4 38 7,018$ 400$ 400$ 1,600$ 1,600$ 4,400$ -$ -$ 11,418$ 2 16 3,169$ 800$ 800$ 200$ 1,980$ -$ -$ 5,149$ 124 22,768$ -$ -$ 576$ 23,344$ 220 41,643$ -$ -$ 576$ 42,219$ 65 12,608$ 3,600$ 3,600$ 7,920$ -$ -$ 20,528$ 8 2 62 13,314$ 400$ 400$ 1,600$ 2,640$ -$ -$ 15,954$ 2 21 3,936$ 1,600$ 1,600$ 3,520$ -$ -$ 7,456$ 66 13,032$ 4,000$ 4,400$ -$ 288$ 17,720$ 92 18,236$ -$ -$ 288$ 18,524$ 20 3,709$ -$ -$ 288$ 3,997$ 4 44 8,660$ 800$ 800$ 1,760$ -$ -$ 10,420$ 4 28 5,880$ -$ -$ -$ 5,880$ 4 28 6,153$ -$ -$ -$ 6,153$ 4 46 9,261$ 400$ 400$ 800$ 1,760$ -$ -$ 11,021$ 40 120 21,260$ -$ -$ -$ 21,260$ 4 56 11,189$ 400$ 400$ 800$ 1,760$ -$ 144$ 13,093$ 8 60 10,727$ 200$ 800$ 800$ 1,980$ -$ 36$ 12,743$ 4 48 9,085$ 1,500$ 1,650$ 3,500$ -$ 14,235$ 2 20 3,791$ 200$ 220$ -$ 18$ 4,029$ 8 0 0 0 94 1334 255,824$ 4,300$ 3,200$ 3,600$ -$ 14,800$ 14,800$ 5,600$ -$ -$ -$ -$ -$ 1,600$ 52,690$ 3,500$ 2,934$ 314,948$ Total USF (ROW)ESA/CRC Ott SakaiTownsend Controls Architects West Shannon & Wilson Permit Survey Geophys SurveyStenselRichwineVisionRossoIndustrial Systems Subconsultants Subconsultant Total with Markup Expenses CADD Units $18/hr City of Pasco, WA December 2019 Pasco WWTP Fee Estimate_12.31.2019.xlsx Murraysmith WWTP Improvements, Phase 1 3 of 4Page 109 of 111 WWTP IMPROVEMENTS, PHASE 1 City of Pasco, WA PROPOSED FEE ESTIMATE LABOR CLASSIFICATION (HOURS) Construction Manager VIII Inspector II Principal Engineer V Principal Engineer VI Admin. II Hours Labor $216 $111 $248 $257 $97 $227 $117 $260 $270 $102 Machan Anderson, S.Van Meter Perry Thurston Total USF (ROW)ESA/CRC Ott SakaiTownsend Controls Architects West Shannon & Wilson Permit Survey Geophys SurveyStenselRichwineVisionRossoIndustrial Systems Subconsultants Subconsultant Total with Markup Expenses CADD Units $18/hr 24 84 15,443$ -$ -$ -$ 15,443$ 24 368 65,134$ -$ -$ 720$ 65,854$ 24 92 15,868$ 18,000$ 19,800$ -$ 432$ 36,100$ 24 342 64,814$ 2,000$ 2,200$ -$ 1,080$ 68,094$ 24 784 149,381$ 5,000$ 10,000$ 10,000$ 5,000$ 33,000$ -$ 2,880$ 185,261$ 24 408 76,768$ 30,000$ 30,000$ 66,000$ -$ -$ 142,768$ 24 132 23,919$ 6,000$ 6,000$ 13,200$ -$ -$ 37,119$ 26 242 49,604$ 1,600$ 2,100$ 2,100$ 1,600$ 1,600$ 2,400$ 12,540$ 2,500$ -$ 64,644$ 8 96 19,933$ 400$ 400$ 400$ 400$ 400$ 800$ 3,080$ -$ -$ 23,013$ 32 60 8 160 28,182$ 600$ 600$ 400$ 400$ 800$ 3,080$ -$ -$ 31,262$ 32 60 0 0 210 2708 509,046$ 7,000$ 13,100$ 13,100$ 5,000$ 38,400$ 38,400$ 22,000$ 2,000$ -$ -$ -$ -$ -$ 152,900$ 2,500$ 5,112$ 669,558$ 6 21 3,861$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3,861$ 6 92 16,283$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 180$ 16,463$ 6 23 3,967$ -$ -$ -$ -$ -$ -$ 4,500$ -$ -$ -$ -$ -$ -$ 4,950$ -$ 108$ 9,025$ 6 86 16,204$ -$ -$ -$ -$ -$ -$ -$ 2,000$ -$ -$ -$ -$ -$ 2,200$ -$ 270$ 18,674$ 6 196 37,345$ 1,250$ 2,400$ 2,400$ 1,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8,030$ -$ 720$ 46,095$ 6 102 19,192$ -$ -$ -$ -$ 7,500$ 7,500$ -$ -$ -$ -$ -$ -$ -$ 16,500$ -$ -$ 35,692$ 6 33 5,980$ -$ -$ -$ -$ 1,500$ 1,500$ -$ -$ -$ -$ -$ -$ -$ 3,300$ -$ -$ 9,280$ 7 61 12,401$ 400$ 400$ 400$ -$ 400$ 400$ 600$ -$ -$ -$ -$ -$ -$ 2,860$ 2,000$ -$ 17,261$ 0 0 0 0 49 613 115,233$ 1,650$ 2,800$ 2,800$ 1,250$ 9,400$ 9,400$ 5,100$ 2,000$ -$ -$ -$ -$ -$ 37,840$ 2,000$ 1,278$ 156,351$ 4 2 42 8,318$ 400$ 400$ 800$ 400$ 800$ 16,000$ 20,680$ 500$ -$ 29,498$ 2 2 22 4,261$ 400$ 400$ 800$ 200$ 800$ 8,000$ 11,660$ 500$ -$ 16,421$ 2 2 22 4,261$ 400$ 400$ 1,600$ 200$ 1,600$ 8,000$ 13,420$ 500$ -$ 18,181$ 8 2 74 15,063$ 800$ 800$ 3,200$ 400$ 3,200$ 20,000$ 31,240$ 500$ -$ 46,803$ 2 2 22 4,261$ 400$ 400$ 800$ 200$ 800$ 6,000$ 9,460$ 500$ -$ 14,221$ 18 0 0 0 10 182 36,164$ -$ 2,400$ 2,400$ -$ 7,200$ 1,400$ 7,200$ -$ -$ -$ -$ -$ 58,000$ 86,460$ 2,500$ -$ 125,124$ 4 4 18 4,380$ 1,600$ 1,600$ 800$ 4,400$ -$ 36$ 8,816$ 8 8 36 8,759$ 3,200$ 3,200$ 1,600$ 8,800$ 500$ 72$ 18,131$ 12 12 54 13,139$ 4,800$ 1,800$ 2,400$ 9,900$ 500$ 108$ 23,647$ 32 32 144 35,036$ 12,800$ 12,800$ 6,400$ 35,200$ -$ 288$ 70,524$ 8 8 36 8,759$ 3,200$ 3,200$ 1,600$ 8,800$ -$ 72$ 17,631$ 0 0 64 64 0 288 70,073$ -$ 25,600$ 22,600$ -$ -$ 12,800$ -$ -$ -$ -$ -$ -$ -$ 67,100$ 1,000$ 576$ 138,749$ 32 6,594$ 15,000$ 16,500$ 500$ -$ 23,594$ 96 20,042$ 3,200$ 3,520$ 500$ -$ 24,062$ 112 23,751$ 5,000$ 5,000$ 15,000$ 5,000$ 5,000$ 38,500$ 2,500$ -$ 64,751$ 12 60 13,469$ 1,500$ 1,500$ 1,500$ 1,500$ 6,600$ 5,000$ -$ 25,069$ 4 56 10,613$ -$ 500$ -$ 11,113$ 48 9,416$ 31,000$ 34,100$ 500$ -$ 44,016$ 44 8,022$ 21,796$ 23,976$ 500$ -$ 32,498$ 0 0 12 0 4 448 91,909$ 1,500$ 6,500$ 24,700$ 16,500$ 5,000$ 5,000$ -$ -$ -$ -$ 21,796$ 31,000$ -$ 123,196$ 10,000$ -$ 225,105$ 2 26 4,857$ -$ 1,000$ -$ 5,857$ 8 8 104 20,177$ 400$ 400$ 2,200$ 2,200$ 3,000$ 800$ 9,900$ -$ 288$ 30,365$ 2 26 4,857$ -$ 500$ -$ 5,357$ 8 0 0 0 12 156 29,891$ -$ 400$ 400$ -$ 2,200$ 2,200$ 3,000$ 800$ -$ -$ -$ -$ -$ 9,900$ 1,500$ 288$ 41,579$ 68 60 77 65 469 7763 1,524,425$ 26,050$ 62,700$ 72,600$ 27,750$ 114,100$ 94,600$ 53,700$ 79,800$ 24,000$ 11,460$ 21,796$ 31,000$ 59,600$ 747,072$ 39,000$ 11,070$ 2,321,567$ City of Pasco, WA December 2019 Pasco WWTP Fee Estimate_12.31.2019.xlsx Murraysmith WWTP Improvements, Phase 1 4 of 4Page 110 of 111 Personnel: Billing Classifications 2020 Rates Billing Classifications Principal Engineer VI $270 Construction Manager VIII $227 Principal Engineer V $260 Construction Manager VII $219 Principal Engineer IV $250 Construction Manager VI $203 Principal Engineer III $239 Construction Manager V $188 Principal Engineer II $230 Construction Manager IV $178 Principal Engineer I $222 Construction Manager III $162 Professional Engineer IX $212 Construction Manager II $150 Engineering Designer IX $204 Construction Manager I $133 Professional Engineer VIII $202 Inspector VII $188 Engineering Designer VIII $193 Inspector VI $172 Professional Engineer VII $191 Inspector V $156 Engineering Designer VII $184 Inspector IV $145 Professional Engineer VI $182 Inspector III $129 Engineering Designer VI $175 Inspector II $117 Professional Engineer V $171 Inspector I $100 Engineering Designer V $164 Technician IV $155 Professional Engineer IV $161 Technician III $139 Engineering Designer IV $161 Technician II $120 Professional Engineer III $157 Technician I $101 Engineering Designer III $157 Administrative III $110 Engineering Designer II $143 Administrative II $101 Engineering Designer I $132 Administrative I $89 Project Expenses: CADD Hardware/Software $18.00/hour Modeling and GIS Hardware/Software $10.00/hour Mileage Then-current IRS Rate Postage and Delivery Services At Cost Printing and Reproduction At Cost Travel, Lodging, and Subsistence At Cost Outside Services: 2020 SCHEDULE OF CHARGES Labor will be invoiced by staff classification at the following hourly rates, which are valid from January 1, 2020 through December 31, 2020. After this period, the rates are subject to adjustment. Expenses incurred that are directly attributable to the project will be invoiced at actual cost. These expenses include the following: Outside technical, professional, and other services will be invoiced at actual cost-plus 10 percent to cover administration and overhead. 2020OR/SW WA/ID/CO MURRAYSMITH ConfidentialPage 111 of 111