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HomeMy WebLinkAboutProthman - Agreement for Interim Services - Interim Finance Director! ROTHMAN November 12 , 2014 Mr. Dave Zabell City Manager City of Pasco 525 N Third Ave Pasco, WA 99301 Dear Mr . Zabell: Thank you for your confidence in the Prothman Company.: Below is our standard agreement for providing interim services . Would you please sign and return a copy to our offices. Please call me if you have any questions. Term. The term of this Agreement is ongoing, provided the City may terminate this agreement at any time. Prothman Interim Finance Director. The Prothman Interim Finance Director serves as a Prothman Company employee assigned to the City of Pasco and shall perform such duties as assigned by the City. The City shall have the right to direct the Prothman Company to replace the Interim Finance Director at any time. Employer Duties of the Prothman Company. The Prothman Company shall provide a Prothman Company employee qualified to act as the City/s Interim Finance Director during the term of the contract. The Prothman Company shall (1) pay all wages and other remuneration to its employee who is provided under this Agreement, (2) prepare and file all payroll tax returns and reports , (3) pay all amounts due and owing pursuant :to the payroll tax returns and reports, (4) prepare, file, and furnish to the employee applicable employee tax forms, and (5) prepare and file , with a copy to the City, applicable employer tax forms. Duties of the City. When applicable, the City shall provide a work place for the Interim Finance Director and maintain the work place in accordance with applicable health and working standards, notify the Prothman Company immediately of all employee injuries and provide reimbursement to the Interim Finance Director for costs incurred as a result of performing City business such as mileage, travel expenses and other similar costs at the normal City rates and in accordance with the City's cost reimbursement policies applicable to City employees. Fees & Expenses. The Interim Finance Director's hourly rate is $84 for each hour worked by the Interim Finance Director. Invoices will be submitted to the City every two weeks and are due within twenty (20) days of receipt. A 3% charge will be added reflecting Prothman's City of Issaquah and Washington State B&O tax obligations . The ;City is also responsible for any client- required licenses , fees or taxes. Delinquent payments wiil be subject to a late payment charge of 12% (annual) and which will be applied to any unpaid balance owed commencing seven (7) days after the payment due date. The City is responsible for reimbursing the Interim Finance Director for expenses incurred for temporary housing, the terms of which are to be negotiated between the City and the selected Interim Finance Director. Finder's Fee. If the City chooses to hire the Interim Finance Director as a regular City employee, the City agrees to pay the Prothman Company; the percentage of the starting annual salary based upon the length of the assignment with the C:ity as represented below: 0 to 12 months -15% After 13 months -10% 206.368.0050 • 371 NE Gilman Blvd., Suite 350 Issaquah, WA 98027 • www.prothman .com Indemnification. The Prothman Company shall indemnify, defend, and hold harmless the City for the purposes of all required payroll deductions and withholdings, legally required workers' compensation insurance and other employee benefits. The City releases and agrees to indemnify, defend, and hold harmless the Prothman Company, the employees of the Prothman Company, and personnel, directors, and officers of the Prothman Company from any and all actions, claims, damages, or injuries to persons or property, penalties, obligations or liabilities arising out of or related to the services performed by the interim employee that are under the control of the City and are within the course and scope of City employment. The Prothman Company releases and agrees to indemnify, defend, and hold harmless the City , its officers, employees and consultants, from any and all actions, claims, damages, or injuries to persons or property, penalties, obligations or liabilities arising out of or related to the acts or omissions of the interim employee that are not under the control of the City or are not within the course and scope of City employment. If the City is notified or becomes aware of any alleged improper or illegal activities by the interim employee the City shall notify the Prothman Company immediately. Accepted by: CITY OF PASCO ✓--~~­ Dave Zabell City Manager I ROTHMAN /"Y ..-,,,._.... 1/: / I IL// Z.c;f Date ' PROTHMAN 11/12/2014 Gregj'rothman ' "' Pres1aent Date 2