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Home My WebLink AboutFP Mailing Solutions - Rental Customer Agreement - Mail EquipmentCustomer Agreement FP Mailing Solutions 140 N. Mitchell Ct, Ste 200 Addison, IL 60101-5629 Tel: (800) 341-6052 www.fp-usa.com fp-usa.com CUSTOMER INFORMATION Billing Address Customer: City of Pasco Department: Street: 525 N. Third Ave City: Pasco State:WA Tel: (509)544-3080 ext. 61070 County: Zip:99301 Fax: E-mail: mccanses@pasco-wa.gov Contact Name: Samantha Mccanse Deliver To: D Dealer D Customer D Fulfilled from Dealer Inventory • Existing Customers Only: check box if Billing Address has changed. RENTAL INFORMATION Quantity Item# Item Description 1 P200C PostBase Pro Meter 1 UNL Unlimited Resets 1 RGPOST PostBase RateGuard First (12) months free Shipping & Installation Address (if different than Billing) Customer: Department: Street: City: County: State: Zip: Tel: Fax: E-mail: Contact Name: Mailing Address: 0 Same as Billing • Existing Customers Only: check box if Shipping & Install Address has changed. Monthly Rate Rental Billing Delivery (select one) included D Electronic Billing included 0 Paper Billing included Rental Billing Frequency (select one) D Annual Billing D Semi-Annual 0 Quarterly Billing Note: If a payment option is not selected, FP Tenn of Contract: 63 months Total Monthly Payment $75.00 will default to Quarterly Paper Billing. Terms and Conditions: By signing below, I hereby acknowledge and agree that FP's standard shipping rates and the additional terms and conditions available on the FP website at www.fp-usa.com/terms-condttions are applicable to, and incorporated by reference into, this agreement. (If you do not have access to the internet, please contact FP directly at 800.341.6052 and we will provide you with a copy for your records.) Customer Acceptance of Terms Dealer Information Print Name of Authorized Re resentative: Dave Zabell Dealer Name: APS, Inc. Dealer#: 225-0 Tel: (509)545-34040 Address: 933 W. 3rd, Suite 208, Spokane, WA 99201 TaxlD:916001264 Tel: 509.299.6144 Fax: Sales Rep resentative Name: Ron Cook Date: f;2 l Sales Representative: X Date: DEALER & INTERNAL USE ONLY 0 New Customer D Lease Company: Promo Code: D Existing Customer Name Change D Major Account Package Code: PPRODS D Upgrade From: • GSA Contract No.: D Price or Tenns Exception Approval (attach copy) D Renewal (no change of equipment) D State Contract No.: Navision No.: D Change of o.vnership Master Billing Acct. No.: D USPS® Location: (letter must be attached) Existing Account No.: Master Postage Acct. No.: D Tax-Exempt Certificate Attached FM_MG_RENTAGR_ 11 Page 1 revised 04/03/2014 APS, Inc. Lease Agreement PO Box 3915 Spokane, WA 99220 Ph# 206.428.6180 or 509.299.6144 Ci ty Of Pasco Address City State County 525 N. Third Ave Pasco WA E uipment location Address : Same TERMS AND CONDITIONS • PLEASE READ CAREFULLY BEFORE SIGNING DESCRIPTION OF EQUIPMENT LEASED -See attached schedule for additional e ui ment Quantity Type, Make, Model Number and induded accessories Serial # 1 FP Postbase Pro mail machine w/d namic wei h 15# inte rated scale , auto feeder 1 FP 5730 folder inserter w/3 flex trays & vertical stacker. Maint. incl. from installation to end of lease. Commencement of billin to start 2/18/20 ~ Monthly Rental Payment Of: $ 64 0,00 plus tax • • r71 Billin O lion: Check One annual, semi annual i..i.J uarterl . AGREEMENT . For the equipment referenced herein For your convenience, payments under this Agreement may are not responsible for, and you will indemnify us against any ("Equipment") and you agree to pay us the amounts indude the rental amounts you owe FP under the rental claims, losses or damages, induding attorney fees, in any way payable under the terms of this agreement ("Agreement') agreement. relating to the Equipment. In no event will we be liable for any each period by the due date. This Agreement will begin on SOFTWARE/DAT A. Except as provided in this paragraph, consequential or indirect damages. the date the Equipment is delivered to you or any later references lo "Equipment" include any software referenced TAXES. We own the Equipment. You will pay when due, eithe date we designate._ If any amount payable to us is not paid above or installed on the Equipment. We do not own the dire~y or by rei~bursing us, all taxes and fees relating to th_ when due, you will pay a late charge equal lo: 1) the software and cannot transfer any interest in ii 10 you. We are Equipment and this Agree~ent. Sales or use tax due upfront w1I greater of ten (10) cents for each dollar overdue or twenty-not responsible for the software or the obligations of you or be payable over the term with a finance charge. . six dollars ($26 .00); or 2) the highest lawful charge, if less . the licensor under any license agreement. You are solely RENEWAL: This agreement and the terms & conditions attached Any security deposit will be commingled with our assets ibl i tecti d . fidenti I d la/ hereto shall automatically and without any further action by e1the will not earn interest, and will be returned at the end of th~ '.esponsi e or pro ng a~ removi~ any_ con a a party hereto renew for automatic one year period following th • • 1 images stored on the Equipment pnor to ,ts return for any expiration of the initial term unless and until either party heret term, proVJded you are not m defau I. NET AGREEMENT. THIS AGREEMENT IS NON-reason. NO WARRANTY. WE MAKE NO WARRANTIES, provides written notice to the other party of its intent to cancel. Sue CANCELABLE FOR THE ENTIRE AGREEMENT TERM. EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF written notice must be delivered no later than (90) days prior to th YOU UNDERSTAND WE ARE PAYING FOR THE MERCHANTABILITY OR FITNESS FOR A PARTICULAR endofthecurrentterm . . . . ... EQUIPMENT BASED ON YOUR UNCONDITIONAL PURPOSE. YOU HAVE ACCEPTED THE EQUIPMENT 'AS-INSURANCE. You agree to mamtam comprehensive llab11ity ACCEPTANCE OF IT AND YOUR PROMISE TO PAY US IS". YOU CHOSE THE EQUIPMENT, THE VENDOR AND msu~ance acce~tableto us. _Yoo also a~reeto: 1) keep the . UNDER THE TERMS OF THIS AGREEMENT, WITHOUT ANY/ALL SERVICE PROVIDER(S) BASED ON YOUR Equipment fully insured against loss at ,ts replacement cost with SET-OFFS FOR ANY REASON, EVEN IF THE JUDGMENT. YOU MAY CONTACT YOUR VENDOR FOR A us named as loss payee. . . EQUIPMENT DOES NOT WORK OR IS DAMAGED, STATEMENT OF THE WARRANTIES, IF ANY, THAT THE DEFAULT_AND REMEDIES. If you do not pay any sum w,~m 1 EVEN IF IT IS NOT YOUR FAULT. MANUFACTURER OR VENDOR IS PROVIDING. WE days after1ts due date, or 1fyou brea~ anyother!erm ~fth1s . . . ASSIGN TO YOU ANY WARRANTIES GIVEN TO US . Agreement or any other agreement wtth us, yoo will be m default, EQUIPMENT USE. You will keep the Equipment m good . and we may require that you return the Equipment to us at your working order, use it ror business purposes only, and not AS~IGNMENT .. You may not _sell, assign . or sublease !he expense and pay us : 1) all past due amounts and 2) all modify or move it from its initial location without our Equipment or lh,s _Agr~ent with out our wntten _conse~t. We remaining payments for the unexpired term, plus our booked consent. You must resolve any dispute you may have may_ sell 0 '. assign th is Agreement_ or our n~hls m th e residual, bothdiscountedat4%perannum. Wemayalsouseall concerning the Equipment with the manufacturer or Equipment, in whole or_ '" part to a th1rd ~arty wi~out notice other legal remedies available to us, including disabling or Vendor. Payments under this Agreement may include t? you. You _agree th at ,f ~e do so, th e ~ssignee will have our repossessing the Equipment. You agree to pay all our costs and amounts you owe your Vendor under a separate nghts but will ~ot be subject to any claim, defense, or set-off expenses, including reasonable attorney fees , incurred in arrangement (for maintenance, service, supplies, etc.), assertable agam st us or anyone else . enforcing this Agreement. You also agree to pay interest on all which amounts may be invoiced by us on your Vendor's LAW/FORUM. This Agreement and any daim related lo this past due amoonts, from the due date, at 1.5% per month. behalf for your convenience. Agreement will be governed by Iowa law. Any dispute will be RENTAL. You agree that this Agreement is (and/or shall be POSTAGE DEVICES: Postage measurement devices adjudicated in a state or federal court located in Spokane treated as) a rental of equipment owned by APS, Inc .. referenced herein which are subject to a rental agreement County, WA. You consent to personal jurisdiction and venue MISCELLANEOUS . This Agreement is the entire agreemen between you and FP Mailing Solutions, Inc. ('FP') are not in such courts and waive transfer of venue . Each party waives between you and us and supersedes any prior representations part of the Equipment and yoor use and the ownership of any right to a jury trial . agreements, induding any purchase orders . Amounts payabl such devices will be governed exclusively by your rental LOSS OR DAMAGE . Yoo are responsible for any damage to under this Agreement may indude a profit to us. The original o agreement with FP. You will need to reference your rental or loss of the Equipment. No such loss or damage will relieve this Agreement shall be that copy which bears your facsimile agreement with FP for the term of, and your rights and you from your payment obligations hereunder. We are not original signature, and which bears our original signature. An obligations under, the rental agreement. responsible for, and vou change must be in writing signed by each party. To: Frum: Dave Zabell, City Manager Richa Sigdel, Finance Director November 28, 2018 Memo Finance Department Dais RE: City of Pasco Lease for Mail Equipment The City entered into a lease for mail equipment and a folder/inserter with 1st Class Office Solutions in November 2014. The duration of the lease is 63 months (ending February 2020). In examining efficiencies within our department, we realized that the equipment we currently lease is not at the level we need. We discussed upgrading our equipment with our current Vendor, 1st Class Office Solutions. The estimate we received from 1st Class Office solutions is $250 a month more than our current agreement. While investigating updated equipment with our current vendor, we were contacted by APS Inc., who has a State contract to provide mail equipment services. We asked APS for a quote on the same upgraded equipment that we were discussing with our current vendor. APS has offered us a lower price than our current vendor (which is even lower than their State contract price) to lease the upgraded equipment. APS has offered us two options: O ption 1: APS will give us a lump sum payment for the amount of our current lease payout. We could then enter into a lease with APS for 63 months at the cost of $925 a month. O ption 2: APS will allow us to start using the upgraded equipment now while we pay off our current contract. Once our current contract is completed, we will enter into a 63-month lease with them at the cost of $715 a month. Option 2 will bring about the lowest cost per month over the course of the lease period, so we include that information in the table below. Once our current vendor found we were getting quotes from APS Inc., they offered $925 for 63 months, starting immediately. Although this would initially match APS, over time this solution would still cost more than switching companies. \\nu\Financel-New Sh aredrive\Procurernenl\Mail Equipment\Memo -Mail Equipmentdoc Memo to Dave Zabel/, City Manager November 28, 2018 Page2of2 Current Contract ( 16 more remainin o) New Equi pment Lease term Contract Total With new Equi pment Pa yin g off old contract TOTAL Month Average 1st Class Office Solutions $925mo $925 mo 63mos (with new e q ui pment) $58,275, plus tax $0.00 $58,275, plus tax 60 months of use $925 APS $925 mo (we would continue to pay our lease to 1st Class while paying APS nothing, but using the updated eq ui pment) $715 mo (after February 2020 ) 79mos (16 mos free of charge) (with new e qui pment) $45,045.00, plus tax $14,800.00, plus tax $59,845.00, plus tax 79 months of use $757 According to Administrative Order No. 470, Purchasing Policy and Procedures, General Services over $50,000 require City Manager approval and, based on the price of the full lease, an RFP process will be required. However, if the City Manager approves in writing an exception based on the best interest of the City, we can skip the RFP process. Based on the information provided it is believed that proceeding with a Service Agreement with APS Inc. will be in the best interest of the City. With your written consent, we would like to go forward in creating a Service Agreement with APS Inc. Per Administrative Order No. 470, I, The City Manager, give written consent to sign an agreement with APS as it is believed to be in the best interest of the City. Dave Zabel! City Manager Order No. FP Mailing Solutions 140 N . Mitchell Ct. Addison, IL 60101 United States 800-341-6052 www.fp-usa .com Shipment Packing List January 3, 2019 Page 1 rmartinez Customer No. 2250 Pllrchase Order No. ROW77789E 01/02/2019F/ICI Total Packages 1 Package No. Shipping Agent PK000978076 TRUCK Type No. Item FPl5700BASE Item FPl5700HCVS Item FPl5767TWR3EBA Ship-to CITY OF PASCO SAMANTHA MCCANSE 525 N. THIRD AVE PASCO , WA 99301 United States Phone: 509-325-1150 Shipping Agent Service External Tracking No. STANDARD 481796501 Description Serial No. FPI 5700 INSERTER BASE 18GX1106 FPI 5700 HC VERTICAL STACKER 18FA1866 57/67 TOWER 3 STATION EXP BA 18GZ1170 Weight Quantity 1 1 1