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HomeMy WebLinkAboutLayne of Washington - VLST Pump Work - Small Works Roster ContractCITY OF PASCO INFORMA TIONAl COVER SHEET FOR DOCUMENTS REQUIRING CITY MANAGER SIGNATURE Proj e ct Name: V LST Pump Work Vendor Name: Layne of Washington (Print on Blue Paper when completed.) Date: 11/8/2019 Contract Number: __ _ Amount seeking approval for: $77,357.95 G/L Account #: 460.46.530-54.4582 & 420.42.530-54.4582 CONTRACT OVER 100,000 0 DIVISION: 0 Admini stration O Engineering ~ Operations O Sewer D Water D Irrigation D Treatment Plants O Reuse D Other AGREEMENT TOPIC & BACKGROUND: Small Works Roster Contract This contract will be for work at Foster Wells Pump #2, Farm Well #3 & 5, Rd. 52 Irrigation Well and Siracco Well. CONTRACT SELECTION PROCESS: 0 Consultant Roster O RFQ O Formal Bid £8:J Small Wortcs Roster O Negotiated O NIA or Other ____ _ BUDGET/FINANCIAL IMPACTS:TH·t$. LA:JPiLtl... IS /IJ C U • .J !>€'0 l,-j ~ 2.0tCf-2020 &v~ Revenues: City 460 -PWRF City 420 -IRRIGATION Tax Total Funds Available $49,570.00 $21,662.00 $6,125.95 $77,357.95 CONTRACT EXPIRATION DATE: 60 days 0 Council achoo needed for future renewal 0 Contract language O Insurance coverage reviewed 0 Perfonnance & payment bond approval ATTACHMENTS : 1 Contract, 1 quote (attachment A). Expenditures: Well/Pump Work Total Est. Expenditures $77,357.95 $ $ $77,357.95 INSURANCE EXPIRATION DATE: ____ _ /I t?..h 'i Date 11.14.2019 Finance Director Date D Fundfng source approval DOCUMENT DISTRIBUTION AFTER SIGNED: • Ongi nal to City Clerk with copy of blue sheet • Original or Copy to vendor (lhefr eooice) • Copy to Public Works Department • Copy to Finance Department 3o~o CONTRACT SMALL WORKS ROSTER VLST Pump Work Project No. PWO VLST 2019 THIS CONTRACT is made and entered into this 7" day of Nlrb'r6£&, 2019, by and between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as "City", and Layne of Washington., hereinafter referred to as "Contractor." WHEREAS, the Project qualifies under RCW 39.04.155 as a small works roster contract, or a limited public works contract; and WHEREAS, the City having sought and secured quotations from its small works roster, and the Contractor being duly qualified as a Contractor on the small works roster having submitted a quotation acceptable to the City. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Description of Work. The Contractor shall furnish all equipment, labor, tools, materials and appurtenances and perform all services in a workmanlike manner and in accordance with the plans and specifications as provided in the Project Description and Specifications, attached hereto as Section 11.1. 2. Compensation. Compensation for the performance of the service and materials as described in Section 11.1 shall be: ~ That amount set in the quotation attached hereto as Section 11.2 subject to any retainage or withholdings as provided below, and any additional cost caused by the increase in material prices due to market fluctuation. 3. Time of Completion. The work covered by this Contract shall be completed with all respects within 60 calendar days from the date of the Notice to Proceed. Once the work is commenced, the Contractor shall diligently pursue the work to completion within the time specified in this Contract. 4. Warranty of Contractor. Contractor warrants that it is qualified to be awarded a public works contract in compliance with RCW 39.04.350; and further agrees to comply with all State and Federal laws relating to the employment and wage rates to be paid. 5. Indemnification. 5.1 The Contractor shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings VLST Pump Work -PWO VLST 2019 Page 1 Small Works Roster Contract-Layne of Washington for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 5 .2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Contractor, and the City, its officers, employees, agents and volunteers, the Contractor's liability and obligation to defend hereunder shall only be the proportionate extent of the Contractor's negligence. 5.3 It is further agreed that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 5.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 5.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Contractor's delayed or failed performance of Section 6 above. 5.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 6. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, or subcontractors. 6.1 Minimum Sco pe of Insurance. Contractor shall obtain insurance of the types described below: 6.1.1 Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 6.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Contractor's VLST Pump Work -PWO VLST 2019 Page2 Small Works Roster Contract -Layne of Washington 6.2 Commercial General Liability insurance policy with respect to the work performed for the City. 6.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 6.1.4 Professional Liability insurance appropriate to the Contractor's profession. Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits: 6.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 6.2.2 Commercial General Liability insurance shall be written with limits no less than: D 181 D $1,000,000 each occurrence; $2,000,000 general aggregate; or $ ____ each occurrence; and $ ____ general aggregate 6.2.3 Professional Liability insurance shall be written with limits no less than: D $1,000,000 per claim; 181 $1,000,000 policy aggregate limit; or • $ ____ per claim; and $ ____ per policy aggregate limit 6.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 6.4 6.5 6.3 .1 The Contractor's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 6.3.2 The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Acc eptability of Insurers. Insurance is to placed with insurers with a current AM. Best rating of not less than A: VII. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not VLST Pump Work -PWO VLST 2019 Page3 Small Works Roster Contract -Layne of Washington necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. 7. Retaina ge and Performance Bond. 7.1 Unless it is waived as provided below, the Contractor shall provide and post for the benefit of the City a Performance and Payment Bond issued by a qualified surety insuring the Contractor's performance of all the provisions of the Contract and payment of all labors, mechanics, and subcontractors and materialmen as required by RCW 39.08.010. 7.2 The City shall withhold five percent (5%) of the money due to the Contractor for the work performed under this Contact until completion and/or acceptance of the Contract as provided by RCW 60.28.011. Contractor may elect an option for management of the statutory retainage by notice to the City of the elected option under RCW 60.28.011. 7.3. Limited Public Works Project. If the Project's estimated cost is less than $35,000, the City may elect to waive the retainage and payment and performance bonds as required above as evidenced by the initials below. • Waiver --initials ------ 8. Work Site Conditions. The work performed under this Contract is done at the Contractor's risk and that Contractor is familiar with the conditions present and other contingencies likely to affect the work, and has submitted their quote accordingly. The Contractor will assume the responsibility and risk of all loss or damage to materials or work which may arise prior to completion. The Contractor shall keep the work site in a neat, orderly condition and after completion of the work, the Contractor shall, at its expense, clean up and remove all refuse and unused materials of any kind resulting from the work. 9. General Provisions. 9 .1 For the purpose of this Contract, time is of the essence. 9.2 Notice. Notice provided for in this Contract shall be sent by: 9.2.1 Personal service upon the Project Administrators. 9.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below . 9.3 The Project Administrator for the purpose of this Contract shall be: VLST Pump Work -PWO VLST 2019 Page4 Small Works Roster Contract-Layne of Washington 9.3.1 FortheCity: Derek Wiitala, or his designee Public Works Division Manager 525 North 3rd Pasco WA 99301 wiitalad@pasco-wa.gov 9.3.2 For the Contractor: James Brock, or his/her designee President PObox610 Pasco, WA 99301 laynepump@aol.com 10. Dispute Resolution. This Contract has been and shall be construed as having been made and entered into and delivered within the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. In the event of a dispute regarding the enforcement, breach, default or, interpretation of this Contract, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 11. Additional Documents. The following additional documents are, and included and incorporated as a part of this Contract: 11.1 Scope of Work, Project Specifications or Plans 1. Removal: The vendor will remove the pumps and transport them back to their place of business for inspection and repair. The pumps may have ancillary lines for pressure, oil, and drainage, which must be removed prior to pump removal. 2. Inspection: The vendor will perform a complete inspection of the pumps. Prior to commencing repairs, the vendor will contact the City and notify them of all repairs required. The vendor cannot start repairs until the Division Manager or a delegated representative has given authorization. 3. Repair: The vendor will complete all repairs authorized by the Division Manager or a delegated representative in the timeframe indicated in below. 4. Table of Pumps: VLST Pump Work -PWO VLST 2019 Page 5 Small Works Roster Contract -Layne of Washington Location Pump no. Make Stages Bowl Flow TDH Pump Tvoe Ratioe. Ratioe Leneth Foster Wells Lift Station Pump2 Vertiline 2 14RM 1800 195 35 Fann Well W-5 Farm Well W-3 Road 52 185 Sirroco 700 320 222 5. Information on pumps: a. All pumps have-been modified from the original over the years; there are no exact cut sheets. b. The pumps operate in a corrosive and erosive environment and are a vital component in the system: a quick tum-around is essential. c. Foster Wells Pump 2: Stainless steel bowls are required in the pump end. d. Foster Wells Pump 2: Stainless construction shall be used. • Replacement of bowls, impe11ers, and can, with 316 stainless steel • Recondition of impellers • Replacement of bearings e. Farm we11 and Irrigation pumps do not require stainless steel parts. 6. Time of Completion: Foster Wells Lift Station pump 2 must be completed as soon as possible. All other pumps shall be completed by December 31st, 2019. , 11.2 Quotation. See Attachment A IN WITNESS WHEREOF, the parties have executed by their duly authorized official this Contract in triplicate, each of which being deemed an original on the date first written above. CITY OF PASCO, WASHINGTON By:~ ~~ager City of Pasco 525 North 3rd Pasco WA 9930 I (509) 545-3444 VLST Pump Work -PWO VLST 2019 Small Works Roster Contract -Layne of Washington CONTRACTOR James Brock P.O. Box 610 Pasco, WA 9930 l (509)545-9546 Page 6 HP 100 150 75 Attachment A: Quote Public Works -Operations• (509) 545-3463 • Fax (509) 544-3466 P.O. Box 293 • 525 N. Third Ave . • Pasco, WA 99301 Request for Quote This is not an order. Quote Description: The City of Pasco, Washington (City) Department of Public Works -Operations is requesting Quotes from qualified Vendors to provide repair and maintenance on five (5) of the City's Vertical line Shaft Turbine (VLST) Well Pumps. Please see the Scope of Work for more information. Release Date: Due Date: 16 October 2019 23 October 2019 Contact Name: Albert Obermiller -Maintenance obermillera@pasc9:wa.gov Samantha Mccanse -Procurement Specialist mccansesaoasco-wa.~ Address: 525 North 3rd Avenue, Pasco, WA, 99301 Vendor shall complete the area below: The undersigned Bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date for this Project, the bidder is not a Nwillful" violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. In the event of a contract award pursuant to this request, performance by the vendor of any or all of the services, or delivery of any or all of the products defined herein, shall constitute acceptance of all terms, conditions, and requirements of the resulting agreement. I certify (or declare) under penalty of perjury under the laws of the State of Wash i ngton that the foregoin g is true and correct. Company Name LA'f,J6 o-f t,,/ AS If I /ff '17».cJ, ..:;i:pe,, Address /Jo Box. 610 City/Stat~p ~Sit(;, lAf,4. Cjt::/$01 Email /..,A y~e...,,~,.._,,, c...-ADI-e,,,,,""-I Ph~ O't-~'!r-1S'I'-Fax ~-a'f::l ... 4~30 Print Name and Title ~.SIik~ ._)t\M~..S -::g P<>CK. No Bid O Reason: Request for Quotes: Vertical Line Shaft and Submersible Well Pumps Repair and Maintenance Page 1 of 5 10/11/2019 Quote Price -· -Item Desaiption Unit Unit Price Qty Extended Price Measure Jen S-2 J,,,1_1'J£) ~~/4 / 2,..;;-j. 1"\ ., r:::,. ~ J J l-A-IIOA -#. uJ ~ I A/."'>+,,,,.-tJ t/i'OO, oi) ~~ ( •A.t)JI,' J:) :,S0.6.SC __j, k , ,-_J,},..., . ,_1 , I ,,.J ...._.4,, J , /2« ,,,.s.s ..___.4 Li . / c./Sl). cJO ~-,.,..,,.-; .J.a,.,, bo ....,J/~~ b ...._< "--.--,.,,.. ~ ~f ,, 21'7~,rnJ I S7) H-1" ~ /wt_ ><.-.._J .... I.L -~ ,_Jj ;v,/lt ~ , '>,t''J,I., /.2 _ /e:. -~ I:,~-~Zco~ ., c::::;.,c ... :-,r~ -I J.~I') , ~<-'-/ 7 .J. ~~ q IC: ll-(,i I A --,I - . '-I 4"/n,14'U ,i,,_J/ < / ~f,"' -C.,l., • . 0 ~ ~ • j}_~!Ca.5SC.--./,~.;I' l-,. I. 1• -J J.~ ·~~t... J'(~.Jt) 12, ,,__,_-/ dl,) #o~ ho ....J I A-cs '4 b uu h l'AA .s ,s;.O,,_-?:/. 7/_ 2o,m ?s;-l:/-jl A-"'~~ ~Ol&,J~, ~~ .,._J J'J , ½'. U, ~4/C,.,.A ),._ -. ' I 3 vJ,O'i) fAJ. u ~ 3 , .l,l S"" -/Di> I JJ~ ,,, ., /); I LA..k C,6 .,. ) 6-hut cJ ... --J-.,J t,.) f c..o '-'""" ~,,,v., ,µ.$. 2v ' • IJ;J di S z. c; 5,r 6.,ou'o , /?.<; z z ~'A i,, ~ ........ L. /.,. lA , __ , t!.. , (' _J)/J 7>~.J/~;:, w l ' I J /7_ ~ru..,.-J ,'1~LJ ,./J .-. .... n, _,_ ~ /i_, ,t. ~· _J ~"t • - o,J ~k,,..,~s .c• Reason Order was placed with the successful vendor: D Lowest Price D Quality •Best Delivery D Service Request for Quotes: Vertical Line Shaft and Submersible Well Pumps Repair and Maintenance Page 5 of 5 l~J .. +lt, . - ~s~-.: ,.. ~ 'l!J,'; v, - SubTatat $ 7/, z.,z DU Tax Rate( "I $ ,, /2..'-.r;r TOTAL $77, 3S1.~ •only Source •Best Design 10/11/2019 Quote Price Item Description ~ Unit Unit Price Qty Extended Price ., Measure .Co s '_L. LJ,,t,1IA IJ 2. Sowl ,,~_., _ ::ls~ l'IM'-Rw,.Pte.A, l'-4 -:s-s e. :,.,J ~-1-..... . ,,t ~ io.J w~..tl...sl.. Sl.ts.Je~ -.h p,e... A _ 1A -.i{,',.. n.e. c:Jct 7 57), Ob , V:::: .<J e.J l-114 6 L .-~ I.A., ti. .,J .:,:: .,,.,, :. ~.,.,.// /2-00, O"t) .5--f-u~ lo-,soA.-., ¥) /.s It s...s •---6 j t c;· /Z.., ... :..s-.-.J, "--I 300. (J'O I="~ ,I • l,J,t.h -#-S ~s4 /Z~ KHM-a_, 11 ;,1s. ~~ -.,, :,c:;. ~1 cl (,,A,,S,t£ -F7wtl <-.. ~ /; v~~,.,,_./J 3000. 00 ~h.~ U>~o8---J::)i-s 4 ~",,_bk. c. le..,J;J. I w. 'Ii. LLill_, -1, ~ ,+<C._J,jt, l'l~,tf"/J ~ ,.,,.J bot-JI.~.., -Al~-1J~la _s; •~/.s . -'"IS. J' , .. -fl.. ( <;+.4., ~1'-~ Z/:,~().dl), I O'l> ~ M-at.L £, -;,, .,.. /l.e._.,._., ,J ' ~"' ~&,_ .... b~QLJ. lf._c • IS-.cc>.GTU . . c-~ ~ l J~ t"1 11 3 .s: s 4 / i.,, ~/1..IIM - C,• ~ l,.J !~~11/f.,, ~. II ". /;J_,-'-;,,,_// 3000.<li) ~ L,4,6l) ... , IJ,'.s wJ a.,.,./J I. r ,_ ..... ,. 7 /\. ~M&.d. ~----L' /'/9J .tf0 ~ l'.A,J bo..J /4-s-.,v • ;./.,_.-J h&AJ.~i N t 5 <"_/,,. .LJ ,,<f:;_ V r-?b 'c). c:J'l) ·~ / CJ'7> .ff7'7 .;2A..C 1-o~ k,....,~ ,'~ , ~u.,fj /. ~..4 /r;..r_. 6.a c ,,c,f,.we.,c I g-z,,d'b Sub Tota.I $ Tax Rate( ") $ TOTAL $ . Reason Order was placed with the successful vendor: D Lowest Price D Quality •Best Delivery D Service •only Source •Best Design 10/11/2019 Request for Quotes: Vertical Line Shaft and Submersible Well Pumps Repair and Maintenance Page 5 of 5