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HomeMy WebLinkAboutHDR Engineering, Inc - Lift Station Improvements Project Amendement No. 3 - Agreement No. 18203-3AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT LIFT STATION IMPROVEMENTS PROJECT AGREEMENT NO. 18203-3 WHEREAS, the City and HDR Engineering, Inc. entered into a Professional Services Agreement on 9/21/2017 to provide engineering services with respect to the Lift Station Improvements project. NOW, THEREFORE, this agreement is amended to allow HDR Engineering, Inc. to provide additional engineering services as described below. 1. Sco pe of Work: HDR Engineering will be continuing to provide project management support for the Lift Station Improvements as well adding construction support services duties to the project scope. See Exhibit A for a detailed Scope of Work 2. Fee: The basis of compensation for ( 1) the additional design scope performed is Fixed Sum, and (2) construction support services performed is Hourly (multiple rate), but not to exceed a total amount of $530 ,681.00 for a total authorization amount of $923,681.00. 3. Time of performance: The services shall be complete for the project on or before 12/31/2020. DATED THIS ~DAY OF fi./4ve .,,.J)(:.f' , 2019. CITY OF PASCO: Ci,e.,~~ Dave Zabell, City Manager ATTEST: Debra t'.Barham, City Clerk Amendment No. 3 to Professional Services Agreement HDR Engineering, Inc Lift Station Improvements Project CONSULT ANT NAME: ~ HDR Engineering, Inc. Page 1 " "' .. \ , \<,' .. ·. EXHIBIT A City of Pasco, W ashington Lift Station Improvements Amendment #3 to Scope of Services October 2019 1-)~ 2805 Saint Andrews Loop Suite A Pasco, WA 99301 (509) 546-2040 1-)~ Table of Contents Background ................................................................................................................... 1 9th and Washington Lift Station ........................................................................... 1 Pearl Street Lift Station ....................................................................................... 1 Road 36 Lift Station ............................................................................................ 1 Maitland Lift Station ............................................................................................ 2 General Scope ............................................................................................................... 2 General Assumptions ................................................................................................... 2 Scope of Services ......................................................................................................... 2 Task 100 Project Management-REVISED ................................................................. 2 Objective ............................................................................................................. 2 HOR Services ..................................................................................................... 2 Client Responsibilities ......................................................................................... 2 Assumptions ....................................................................................................... 2 Deliverables ........................................................................................................ 3 Task 200 Non-Design Work (9th/Washington, Maitland and Road 36 Lift Stations) - NOT REVISED ............................................................................................................... 3 Task 300 Preliminary Design Work (Pearl Street and Road 36 Lift Stations) -NOT REVISED ....................................................................................................................... 3 Task 400 Detailed Design of the Pearl Street Lift Station -REVISED ....................... 3 Objective ............................................................................................................. 3 HOR Services ..................................................................................................... 3 Sub-Consultant Services ..................................................................................... 3 City Responsibilities ............................................................................................ 3 Assumptions ....................................................................................................... 4 Deliverables ........................................................................................................ 4 Task 500 Detailed Design of Road 36 Lift Station Improvements -REVISED .......... 4 Objective ............................................................................................................. 4 HOR Services ..................................................................................................... 4 Sub-Consultant Services ..................................................................................... 4 City Responsibilities ............................................................................................ 4 Assumptions ....................................................................................................... 5 Deliverables ........................................................................................................ 5 Task 600 Detailed Design of 9th & Washington Improvements ................................. 5 Objective ............................................................................................................. 5 HOR Services ..................................................................................................... 5 Sub-Consultant Services ..................................................................................... 6 City Responsibilities ............................................................................................ 6 Assumptions .............. -......................................................................................... 7 Deliverables ........................................................................................................ 7 Sanitary Lift Station Services Scope of Services (Amendment 3) Task 700 Detailed Design of South Maitland Improvements ..................................... 7 Objective ............................................................................................................. 7 HOR Services ..................................................................................................... 7 Sub-Consultant Services ..................................................................................... 8 City Responsibilities ............................................................................................ 8 Assumptions ....................................................................................................... 9 Deliverables ........................................................................................................ 9 Task 800 Construction Phase Support Services ........................................................ 9 Objective ............................................................................................................. 9 HOR Services ................................................................. , ................................... 9 Sub-Consultant Services .................................................................................... 10 City Responsibilities ........................................................................................... 11 Assumptions ...................................................................................................... 11 Deliverables ....................................................................................................... 13 Task 900 Construction Phase Field Services ............................................................ 13 Objective: ........................................................................................................... 13 HOR Services .................................................................................................... 13 Sub-Consultant Services .................................................................................... 14 · City Responsibilities ........................................................................................... 14 Assumptions ...................................................................................................... 15 Deliverables ....................................................................................................... 16 Task 1000 Construction Close-Out ............................................................................ 16 Objective ............................................................................................................ 16 HOR Services .................................................................................................... 16 Sub-Consultant Services .................................................................................... 17 Assumptions ...................................................................................................... 17 Deliverables ....................................................................................................... 17 Task 1100 Undistributed Budget ................................................................................ 18 Objective ............................................................................................................ 18 HOR Services .................................................................................................... 18 Subconsultant Services ...................................................................................... 18 City Responsibilities ........................................................................................... 18 Assumptions ...................................................................................................... 18 Deliverables ....................................................................................................... 18 Schedule ...................................................................................................................... 18 Fee ................................................................................................................................. 19 Effect of This Amendment.. ................................................................................ 20 Breakdown by Lift Station .................................................................................. 21 Attachment 4: Task 600 Drawing List ....................................................................... 22 Attachment 5: Task 600 Specification List ............................................................... 24 Attachment 6: Task 700 Drawing List ....................................................................... 27 Sanitary Lift Station Services ii Scope of Services (Amendment 3) 1-)~ Attachment 7: Task 700 Specification List ............................................................... 29 Attachment 8: Estimated Labor Hours ....................................................................... 32 Attachment 9: Schedule ............................................................................................. 34 Sanitary Lift Station Services iii Scope of Services (Amendment 3) 1-)~ THIS PAGE INTENTIONALLY LEFT BLANK Sanitary Lift Station Services iv Scope of Services (Amendment 3) EXHIBIT A SCOPE OF SERVICES Background The City of Pasco (City) owns and operates several sanitary lift stations as part of its collection, conveyance and treatment of domestic sanitary sewage for its residents. The City desires to consider various improvements to four of these stations: • 9th and Washington Lift Station • Pearl Street Lift Station • Road 36 Lift Station • Maitland Lift Station 9th and Washington Lift Station This station is a critical collection system asset and requires several mechanical maintenance upgrades. These upgrades are divided into two phases, with the first phase including equipment replacements not requiring detailed engineering plans and intended for execution by City forces under normal maintenance procedures or under City's Small Works process in the case of fencing or similar work. Replacement of these items is contingent on their condition; limited evaluation of the existing items is to be part of the phase 1 work. Amendment #3 implements Phase 2 of the work and includes the preparation of construction documents to facilitate the work recommended in the Technical Memorandum. Amendment #3 also includes construction phase services for this lift station. Pearl Street Lift Station This is a legacy station located on Pearl Street near the intersection of 14th Avenue. Operational issues (access, obsolescence, etc.) require that this station be replaced with a new submersible station located in the alley to the immediate south of the station. Amendment #3 includes bid support and construction phase services for this lift station. Road 36 Lift Station The Road 36 lift station is a critical facility responsible for conveying flows from the northern development area of Pasco. This area has seen significant growth and the station is operating near the limits of its hydraulic capacity. The City desires to ultimately increase throughput capacity for this station to accommodate existing and future growth. In addition, certain lift station equipment has begun to experience increased maintenance as they reach the limits of mechanical life and capacity. Improvements to the Road 36 lift station shall occur in two phases, with the first phase (which was included in the original scope of services) addressing definition of design flows, identification of a replacement or interim pump, and partial development of engineering plans. Amendment #2 added phase 2 of the Road 36 Lift Station project, which includes development of construction documents. Amendment #3 includes bid support and construction phase services for this lift station. Sanitary Lift Station Services Scope of Services (Amendment 3) Maitland Lift Station The Maitland lift station is a mature asset that experiences a wide range of flow conditions. In order to accommodate this flow range, City desires to add small capacity pumping capability. Amendment #3 includes the preparation of construction documents to facilitate the addition of a small capacity pump. Amendment #3 also includes bid support and construction phase services for this lift station. General Scope Amendment #3 is for HDR to prepare additional construction documents for the improvements at the 9th & Washington and South Maitland Lift Stations and provide construction support services for the Pearl Street, Road 36, 9th & Washington, and South Maitland Lift Stations. General Assumptions The following general assumptions are common to all tasks under this scope of work unless stated otherwise: • City staff will review and submit one set of consolidated and reconciled comments on all submittals transmitted by HDR within two weeks of the date of transmittal. • Unless noted otherwise, all submittals identified in the following task descriptions will be electronic submittals in PDF format transmitted via email, with larger documents requiring downloading using HDR's OneDrive file transfer system. • City will be the lead and administer the construction phase services and perform construction inspections. • City will be the main point of contact for the Contractor, during construction phases. • HDR will assist the City during the construction phase as the design representative. Scope of Services Task 100 Project Management -REVISED Objective The purpose of this task is to monitor, control and adjust scope, schedule, budget, and provide monthly status reporting, accounting, and invoicing. HOR Services Under Amendment #3, HDR shall continue to provide project management services as described in the original Scope of Work for the revised term of this agreement. City Responsibilities 1. No changes to Client Responsibilities Assumptions 1. The project duration will be extended to December 31, 2020. 2. Monthly progress reports will be submitted no later than the 25th of each month. Sanitary Lift Station Services 2 Scope of Services (Amendment 3) Deliverables 1. Monthly progress reporting will continue through revised end of project. Task 200 Non-Design Work {9 th /Washington, Maitland and Road 36 Lift Stations) -NOT REVISED Task 300 Preliminary Design Work {Pearl Street and Road 36 Lift Stations) -NOT REVISED Task 400 Detailed Design of the Pearl Street Lift Station - REVISED Objective Under Amendment #3, HOR will answer questions during bidding, publish addenda, and attend a pre-bid meeting. The duration of this task is from initial advertising and publication of contract documents through opening and evaluation of the bids. HDR Services 1. Respond to questions. Provide up to 16 hours of consulting time to answer questions from prospective construction bidders. Questions and answers will be addressed in writing only. 2. Prepare bid document addenda. Based on comments and questions received, prepare up to two addenda to clarify the documents and/or address comments made during the bid period. HOR has allocated up to 16 hours to prepare addenda. 3. Attend pre-bid meeting. Project Manager will attend pre-bid meeting to answer questions regarding the plans and specifications. HDR has allocated 2 hours for this task. 4. Bid review. Assist the City in the evaluation of bids and provide recommendation for award. HDR has allocated up to 2 hours for this task. Sub-Consultant Services Trindera En g ineerin g HDR will subcontract Trindera Engineering to provide the following series for Pearl Street: 1. Provide a maximum of 16 hours to review and respond to requests for approval and clarifications during the bid period. City Responsibilities 1. Advertisement of construction bid package. 2. Distribution of bid documents and addenda. 3. Maintenance of plan holders list. 4. Provide facilities for holding pre-bid meeting. Sanitary Lift Station Services 3 Scope of Services (Amendment 3) 1-)~ Assumptions 1. Pre-bid meeting will be non-mandatory and may include site visit. 2. Written responses to bid questions from potential general contractors will be in electronic format to the City. Deliverables 1. Electronic copies of addenda to be provided to the City for distribution to bidders. 2. Bid tabulation and recommendation for award. Task 500 Detailed Design of Road 36 Lift Station Improvements -REVISED Objective Under Amendment #3, HOR will answer questions during bidding, publish addenda, and attend a pre-bid meeting. The duration of this task is from initial advertising and publication of contract documents through opening and evaluation of the bids. HDR Services 1. Respond to questions. Provide up to 8 hours of consulting time to answer questions from prospective construction bidders. Questions and answers will be addressed in writing only. 2. Prepare bid document addenda. Based on comments and questions received, prepare up to two addenda to clarify the documents and/or address comments made during the bid period. HOR has allocated up to 8 hours to prepare addenda. 3. Attend pre-bid meeting. Project Manager will attend pre-bid meeting to answer questions regarding the plans and specifications. HOR has allocated 2 hours for this task. 4. Bid review. Assist the City in the evaluation of bids and provide recommendation for award. HOR has allocated up to 2 hours for this task. Sub-Consultant Services Trindera En g ineerin g HOR will subcontract Trindera Engineering to provide the following services for Road 36: 1. Provide a maximum of 16 hours to review and respond to requests for approval and clarifications during the bid period. City Responsibilities 1. Advertisement of construction bid package. 2. Distribution of bid documents and addenda . 3. Maintenance of plan holders list. 4. Provide facilities for holding pre-bid meeting . Sanitary Lift Station Services 4 Scope of Services (Amendment 3) Assumptions 1. Pre-bid meeting will be non-mandatory and may include site visit. 2. Written responses to bid questions from potential general contractors will be in electronic format to the City. Deliverables 1. Electronic copies of addenda to be provided to the City for distribution to bidders. 2. Bid tabulation and recommendation for award. Task 600 Detailed Design of 9th & Washington Improvements Objective Under this task, HDR will prepare detailed construction documents for the following improvements recommended in the Operational and Safety improvements Technical Memorandum (TM) prepared for the Lift Station Improvements project and submitted to the City on January 21, 2019; which include: • Replacement and relocation of pump isolation and check valves in the pump station's drywell and in the pump station's valve vault • Replacement of three wetwell access hatches • Improving the drywell access • Installation of a perimeter fence • Replacement of the flow meter • Replacement of the transfer switch • Replacement of the active harmonic filter • Relocation of the wetwell electrical connections • Relocation of the pump termination boxes to the drywell support channels HDR Services 1. Structural Analysis A. Perform a structural analysis of the drywell support channels to verify that the added weight of the termination boxes and associated hardware will not overload the existing support channels. 2. Prepare Construction Documents A. Prepare drawings in AutoCAD Civil 3D for the improvements listed above based on the design concepts and criteria developed in Task 200. A preliminary list of drawings can be found in Attachment 4. B. Specifications that were developed in Task 200 for the 9th & Washington improvements will be incorporated into a bid set. A preliminary list of specifications that will be included with this bid set can be found in Attachment 5. C. HDR will develop a Class 2 OPCC for the draft and final design documents. D. HDR will submit draft and final design documents to the City. E. Design documents will be provided in PDF format. Sanitary Lift Station Services 5 Scope of Services (Amendment 3) 3. Submittals and Document Finalization HDR will submit the draft design documents to the City for review. HDR will review and provide responses for all City comments. The final submittal is for the City to verify that their comments have been incorporated, it is anticipated that there will be no changes to the final design documents. 4. Comment Review Meeting HDR will hold a comment review meeting with the City after their review of the draft design documents. 5. Bid Support A. Respond to questions. Provide up to 8 hours of consulting time to answer questions from prospective construction bidders. Questions and answers will be addressed in writing only. B. Prepare bid document addenda. Based on comments and questions received, prepare up to two addenda to clarify the documents and/or address comments made during the bid period. HDR has allocated up to 8 hours to prepare addenda. C. Attend pre-bid meeting. Project Manager will attend pre-bid meeting to answer questions regarding the plans and specifications. HDR has allocated 2 hours for this task. D. Bid review. Assist the City in the evaluation of bids and provide recommendation for award. HDR has allocated up to 2 hours for this task. Sub-Consultant Services Ro gers Survey HDR will subcontract Rogers Survey to provide the following services for 9th & WA: 1. Perform a boundary survey at the 9th & Washington Lift Station in order to determine property lines and define true property corners of the City's parcel. 2. Provide a legal description. Trindera En g ineerin g HDR will subcontract Trindera Engineering to provide the following series for 9th & WA: 1. Prepare electrical drawings for the replacement of the transfer switch, active harmonic filter, and relocation of the pump termination boxes . A preliminary list of drawings can be found in Attachment 4. 2. Electrical specifications that were developed during Task 200 for the 9th & WA lift station improvements listed above will be incorporated into a bid set. A preliminary list of specifications that will be included with this bid set can be found in Attachment 5. 3. Provide a maximum of 4 hours to review questions and provide responses during the construction bid period. City Responsibilities During design and the preparation of construction documents, the City's responsibilities are: 1. Provide HDR and subconsultants access to the lift station site. Sanitary Lift Station Services 6 Scope of Services (Amendment 3) 2. Provide consolidated review comments for the draft design documents within two weeks of design document transmittal. 3. Prepare for and participate in meetings. 4. Advertisement of construction bid packages. 5. Distribution of bid documents and addenda. 6. Maintenance of plan holders list. 7. Provide facilities for holding pre-bid meeting. Assumptions 1. If necessary, additional structural design required by the structural analysis of the support channels will be covered under Task 1100. 2. HOR will use the City of Pasco's standard front end specifications. 3. One site visit of the 9th & Washington Lift Station will be performed. Participants shall be HDR's Technical Lead and the Electrical Engineer. 4. Permitting services are not included in this scope of work. 5. An electronic PDF of the draft design documents will be submitted to the City. 6. Pre-bid meeting will be non-mandatory and may include site visit. 7. Written responses to bid questions from potential general contractors will be in electronic format to the City. Deliverables 1. Draft design documents. 2. Final design documents. 3. Electronic copies of addenda to be provided to the City of distribution to bidders. 4. Bid tabulation and recommendation for award. Task 700 Detailed Design of South Maitland Improvements Objective Under this task, HOR will prepare detailed construction documents for the installation of a small capacity pump in the drywell of the South Maitland Lift Station. HDR Services 1. Prepare Construction Documents A. Prepare drawings in AutoCAD Civil 3D for the installation of the small capacity pump based on the design concepts and criteria developed in Task 200. A preliminary list of drawings can be found in Attachment 6. B. Specifications will be prepared using a combination of the City's Standard Specifications and HDR's Construction Specification Institute (CSI) based master specifications. A preliminary list of specifications can be found in Attachment 7. Sanitary Lift Station Services 7 Scope of Services (Amendment 3) C. HOR will develop a Class 2 OPCC for the draft and final design documents. D. HOR will submit draft and final design documents to the City. E. Design documents will be provided in PDF format. 2. Submittals and Document Finalization HOR will submit the draft design documents to the City for review. HOR will review and provide responses for all City comments. The final submittal is for the City to verify that their comments have been incorporated , it is anticipated that there will be no changes to the final design documents . 3. Comment Review Meeting HOR will hold a comment review meeting with the City after their review of the draft design documents. 4. Bid Support A. Respond to questions. Provide up to 2 hours of consulting time to answer questions from prospective construction bidders. Questions and answers will be addressed in writing only. B. Prepare bid document addenda. Based on comments and questions received, prep_are up to one addenda to clarify the documents and/or address comments made during the bid period. HOR has allocated up to 2 hours to prepare addenda. C. Attend pre-bid meeting. Project Manager will attend pre-bid meeting to answer questions regarding the plans and specifications. HOR has allocated 2 hours for this task. D. Bid review. Assist the City in the evaluation of bids and provide recommendation for award . HOR has allocated up to 2 hours for this task. Sub-Consultant Services Trindera En g ineering HOR will subcontract Trindera Engineering to providethe following services for South Maitland: 1. Prepare electrical and instrumentation drawings associated with the new small capacity pump. A preliminary list of drawings can be found in Attachment 6. 2. Prepare electrical and instrumentation specifications associated with the new small capacity pump. A preliminary list of specifications that will be included with this bid set can be found in Attachment 7. 3. Provide a maximum of 2 hours to review and respond to requests for approval and clarifications during the bid period. City Responsibilities 1. Provide HOR and subconsultants access to the lift station site. 2. Provide consolidated review comments for the draft design documents within two weeks of design document transmittal. 3. Prepare for and participate in meetings. 4. Advertisement for bids. Sanitary Lift Station Services 8 Scope of Services (Amendment 3) 5. Distribution of bid documents and addenda. 6. Maintenance of plan holders list. 7. Provide facilities for holding pre-bid meeting. Assumptions 1. HDR will use the City of Pasco's standard front end specifications. 2. Permitting services are not included in this scope of work. 3. An electronic PDF of the draft design documents will be submitted to the City. 4. Pre-bid meeting will be non-mandatory and may include site visit. 5. Written responses to bid questions from potential general contractors will be in electronic format to the City. Deliverables 1. Draft design documents. 2. Final design documents. 3. Electronic copies of addenda to be provided to the City of distribution to bidders. 4. Bid tabulation and recommendation for award. Task 800 Construction Phase Support Services Objective Under this task, HDR will provide support services as the design representative during the construction phase of the improvements from Tasks 400, 500, 600, and 700. HDR shall furnish staff familiar with the project, on an as needed basis, to assist the City with the administration of the construction contract in accordance with the terms and conditions of the construction contract. HDR Services 1. Support Services during Construction A. Submittal Review: Upon specific request from the City, HDR shall review shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, operation and maintenance manuals, and other data which the Contractor is required to submit. These shall be reviewed for conformance to the design intent of the Project and for compliance with the information given in the Contract Documents. B. Requests for Information (RFI): Upon specific request from the City, HDR shall assist with responses to questions by the Contractor on the drawings, specifications, or other Contract documents. C. Field Orders: Upon specific request from the City, HDR shall assist with the coordination and review to identify the need for minor changes in the Work consistent with the design intent which do not require a change in Contract Time or Contract Price. Sanitary Lift Station Services 9 Scope of Services (Amendment 3) 1-)~ D. Change Proposal Requests: Upon specific request from the City, HDR shall assist with the coordination and review to identify the need for changes to Work consistent with the design intent which require changes in Contract Price and/or Contract Time. E. Work Change Directives: Upon specific request from the City, HDR shall assist with providing a directive to Contractor when fair and reasonable pricing for a change item cannot be negotiated or when a change item is critical to the project schedule. F. Change Orders: Upon specific request from the City, HDR shall assist with coordinating the combining of change documentation into Change Orders for execution by Contractor and City. G. Construction Meetings: HDR will attend weekly construction meeting with the Contractor and City on an as needed basis in order to assist in implementing the construction process. H. Record Drawings: If requested by the City then HDR will review record drawing information provided by the Contractor and request additional information as considered necessary. HDR will integrate record drawing information provided by the Contractor and HDR's observations into a Record Drawing Set. Sub-Consultant Services Trindera Engineering Services HDR will subcontract Trindera to provide the following services: 1. Submittal Review: Upon specific request from HDR, Trindera shall review electrical shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data which the Contractor is required to submit. These shall be reviewed for conformance to the design intent of the Project and for compliance with the information given in the Contract Documents. 2. Requests for Information (RFI): Upon specific request from HDR, Trindera shall assist with responses to questions by the Contractor on the electrical drawings, specifications, or other Contract documents. 3. Change Orders: Upon specific request from HDR, Trindera shall assist with coordinating the combining of change documentation into Change Orders for execution by Contractor and City. Shannon & Wilson Services HDR will subcontract Shannon & Wilson to provide the following services: 1. Submittal Review: Upon specific request from HDR, Shannon & Wilson shall review shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data which the Contractor is required to submit. These shall be reviewed for conformance to the design intent of the Project and for compliance with the information given in the Contract Documents. 2. Requests for Information (RFI): Upon specific request from HDR, Shannon & Wilson shall assist with responses to questions by the Contractor on the drawings, specifications, or other Contract documents. 3. Change Orders: Upon specific request from HDR, Shannon & Wilson shall assist with coordinating the combining of change documentation into Change Orders for execution by Contractor and City. Sanitary Lift Station Services 10 Scope of Services (Amendment 3) City Responsibilities 1. Perform all construction administration services. 2. Perform construction inspection services. 3. Participate in substantial completion and final completion inspections. Assumptions 1. HOR will maintain a tracking log for submittals, RFls, field orders, change proposal requests, work change directives, and change orders. 2. Submittal Review A. The City will receive and process all submittals from the Contractor and involve HOR at their discretion. B. Reviews of requests for substitution are not included in this scope. If requested by the City then HDR's time to process, review, and respond to request will be billed to the City as a separate, out-of-scope activity from which the City can deduct the amount from the Contractor's payment application(s}. C. Actual review time may vary depending upon the complexity of the shop drawing. It is estimated that, on average, each submittal item will take four (4) hours for HOR to review and process and each re-submittal item will take two (2) hours for HOR to review and process. Budget is based on HOR reviewing thirty two (32} shop drawings for the project with sixteen (16} requiring re-submittal, Trindera reviewing twenty six (26} shop drawings for the project with thirteen (13) requiring re-submittal, and Shannon & Wilson reviewing three (3) shop drawings for the project with two (2) requiring re-submittal. D. If a submittal is determined to be incomplete when compared against the requirements of the Contract Documents, it will be rejected. E. Submittal reviews following three (3) re-submittals will be billed to the City as a separate, out-of-scope activity from which the City can deduct the amount from the Contractor's payment application(s). 3. Request for Information (RFI} A. This is a formal process by which the Contractor requests clarifications and interpretations of the Contract Documents. B. The City will receive and process all RFls from the Contractor and involve HOR at their discretion. C. HDR's review of RFls regarding the design will be advisory and complementary to the design intent. D. The fee for this sub-task is based upon HOR receiving and responding to no more than twenty five (25) RFls, Trindera responding to no more than thirteen (13) RFls for the project, and Shannon & Wilson responding to no more than four (4) RFls for the project. E. Actual review and response time may vary depending upon clarity and complexity of the RFI. It is estimated that, on average, it will take two (2) hours for HOR to review and respond to each RFI. F. RFls are not to be used for providing direction to the Contractor. Sanitary Lift Station Services 11 Scope of Services (Amendment 3) 4. Field Orders A. This is a written order issued by the City which requires minor changes in the Work but does not change the Contract Price or the Contract Times. B. HOR will provide assistance with Field Orders when specifically requested by the City. C. Field Orders may be generated from responses to RFls, design changes, Contractor initiated changes, City initiated changes, or unanticipated conditions . D. The fee for this task is based upon preparing and processing six (6) Field Orders for the project. E. Actual preparation and processing time may vary depending upon the complexity of the Field Order. It is estimated that, on average, it will take two (2) hours for HDR to prepare and process each Field Order. 5. Change Order Process A. Change Proposal Request i. This is a written request by the Contractor seeking an adjustment in Contract Price or Contract Times, or both; contesting an initial decision by HOR concerning the requirements of the Contract Documents or the acceptability of Work under the Contract Documents; challenging a set-off against payments due; or seeking other relief with respect to the terms of the Contract. ii. HDR will provide assistance with Change Proposal Requests when specifically requested by the City. iii. Negotiations between HOR and City are not binding until accepted by the City. iv. The fee for this sub-task is based upon preparing, processing, and negotiating pricing of six (6) Change Proposal Requests for the project. v. Actual preparation, processing, and negotiating time may vary depending upon the complexity of the Change Proposal Request. It is estimated that, on average, it will take six (6) hours for HOR to prepare, process, and negotiate pricing for each Change. B. Work Change Directives i. This is a written directive to the Contractor issued on or after the Effective Date of the Contract, signed by the City and recommended by HOR, ordering an addition, deletion, or revision in the Work. ii. HDR will provide assistance with Work Change Directives when specifically requested by the City. iii. The fee for this sub-task is based upon preparing and processing of six (6) Work Change Directives for the project. iv. Actual preparation, processing, and negotiating time may vary depending upon the complexity of the Work Change Directives. It is estimated that, on average, it will take six (6) hours for HOR to prepare, process, and negotiate pricing for each Change. C. Change Orders i. A document which is signed by the Contractor and Owner and authorizes an addition, deletion, or revision in the Work or an adjustment in the Contract price or the Contract Times, or other revision to the Contract, issued on or after the Effective Date of the Contract. Sanitary Lift Station Services 12 Scope of Services (Amendment 3) ii. The City has the sole responsibility to authorize any changes to the Construction Contract. iii. HOR will provide assistance with Change Orders when specifically requested by the City. iv. The fee for this sub-task is based upon HOR preparing and processing a total of eight (8) Change Orders for the project and Trindera assisting HOR with three (3) of those Change Orders. It is estimated that, on average, it will take six (6) hours for HOR to prepare and process each Change Order. v. The City will provide HOR with copies of the fully executed Change Order after it has been signed by the City and Contractor. 6. Construction Meetings A. The City will prepare, conduct, and administer the construction meetings. B. The construction meetings will be held at a location to be determined by the City and each meeting will last up to one and a half (1.5) hour each. C. Up to sixteen ( 16) construction meetings for the project are included for this task. Deliverables 1. Submittal Review A. Comments and shop drawing responses transmitted to the City via e-mail. 2. Request for Information A. RFI responses transmitted to the City via e-mail. 3. Field Orders A. Field Orders transmitted to the City via e-mail. 4. Change Proposal Requests A. Change Proposal Requests and Engineer's Decision transmitted to the City via e-mail. 5. Work Change Directives A. Work Change Directives transmitted to the City via e-mail. 6. Change Orders A. Change Order, including supporting information for each Change Order, transmitted to the City via e-mail. Task 900 Construction Phase Field Services Objective: Perform construction observation services to determine conformance of construction work with the requirements of the Contract Documents. HDR Services This task includes services related to providing observation of field activities during the construction phase. Specific activities conducted by HOR will be done on an as needed bases as requested by the City and will include the following: Sanitary Lift Station Services 13 Scope of Services (Amendment 3) Periodic Site Visits 1. Perform periodic site visits including: A. Observe construction activities at the Pearl Street, Road 36, 9th & WA, and South Maitland Lift Stations to determine conformance with the requirements of the Contract Documents and/or approved shop drawings. B. Document/photograph activities observed making note of deficiencies, issues requiring resolution, and progress. Sub-Consultant Services Shannon & Wilson Services HOR will subcontract Shannon & Wilson to perform the following services: 1. Document observed shoring installation. The field representative will prepare a log of each shoring wall installation observed showing the sequence and relative timing of construction events; the consistency and behavior of encountered subsurface materials; and subsurface material depths as observed from the cuttings and spoils, presence and amount of groundwater, a·nd other geotechnical information. 2. Document observed excavation means, methods, equipment, progress, and geotechnical- related issues, problems, or difficulties encountered by the Contractor. Shannon & Wilson will also review and comment on the settlement monitoring data provided by the Contractor. 3. Document observed earthwork and foundation subgrade preparation, including compaction efforts and results (as tested by others). 4. Prepare a Field Activity Report (FAR) to summarize Shannon & Wilson's observations during their time on site. The FAR will document their construction observations via notes and/or photographs and recommend additional actions to the owner. 5. Prepare a draft and final construction observation report that summarizes Shannon & Wilson's observations and references to the FARs. Trindera Engineering Services HOR will subcontract Trindera to perform the following services: 1. Eleven (11) total site visits at the Pearl Street, Road 36, 9th & Washington, and South Maitland Lift Stations for observations of electrical construction and electrical startup activities. City Responsibilities 1. Perform construction inspection services during the construction phase and oversight 2. Coordinate with contractor to arrange safe access to and make all provisions for HOR and its subconsultants to enter upon public and private property as required to perform services under the Agreement. 3. Provide HOR with the findings and reports generated by the entities providing laboratory, inspection, or monitoring services other than those being provided by HOR. 4. If necessary, additional or extended services will be negotiated under a separate contract amendment during construction due to circumstances beyond the control of HDR. Sanitary Lift Station Services 14 Scope of Services (Amendment 3) Assumptions 1. One Shannon & Wilson field representative will be present at the Pearl Street site on a full time basis for construction observation services of the shoring installation and excavation. The fee for this service is based on an assumed construction duration of four (4) weeks to complete the shoring installation. 2. One Shannon & Wilson field representative will be present at the Pearl Street site on a full- time or part-time on call basis, depending on the activities underway and the Contractor's schedule for construction observation services of the settlement monitoring, earthwork, and foundation subgrade preparation. The fee for this service is based on an assumed construction duration of six (6) weeks to complete the settlement monitoring, earthwork, and foundation subgrade preparation activities and that these other activities will require three (3) site visits per week with 6 hours budgeted for each visit and associated work. 3. Reviewed and finalized FARs will be provided by Shannon & Wilson's project manager to HOR, typically within two working days following the observations. 4. Trindera will prepare up to six (8) punchlists, four (4) initial and four (4) follow-up for electrical activities. 5. HOR will provide construction observation services only when specifically requested by the City. 6. HOR's observation of the work performed under the construction phase shall not relieve Contractor from responsibility for performing work in accordance with applicable contract documents. 7. HOR or its Subconsultants shall not control or have charge of, and shall not be responsible for construction means, methods, techniques, sequences, procedures of construction, health or safety programs or precautions connected with the work and shall not manage, supervise, control or have charge of construction. 8. HOR shall not be responsible for the acts or omissions of construction Contractor(s) or other parties on the project. 9. City agrees to include a provision in the construction contract that requires Contractor to list Consultant as an additional insured on Contractor's commercial general liability insurance. 10. Contractor is responsible for compliance with permit conditions; therefore HOR cannot ensure Contractor's compliance with permit conditions. HOR will only notify City of observed conditions and violations. 11. Monitoring removal and/or disposal of contaminated materials is not included. 12. One HOR field representative will be available on a part time basis during the construction phase to perform periodic site visits, as defined for Task 800. The budget for this service is based on the following anticipated construction durations: A. Pearl Street -thirty two (32) weeks and an average of three (3) site visits a week of up to two (2) hours each. B. Road 36-sixteen (16) weeks and an average of three (3) site visits a week of up to two (2) hours each. C. 9th & WA -eight (8) weeks and an average of three (3) site visits a week of up to two (2) hours each. 0. South Maitland -one (1) day for up to four (4) hours. Sanitary Lift Station Services 15 Scope of Services (Amendment 3) 13. Normal working hours for HDR, Sub consultants, and the Contractor will coincide with normal construction working hours: Monday through Friday, 7:00 am to 4:00 pm. 14. Should Contractor elect to perform work outside of normal working hours, on Saturday, Sunday, or legal holiday, Consultant will require the City to authorize overtime for field services prior to Consultant starting work. 15. Contractor shall be responsible for the cost of overtime (premium) pay and other expenses incurred by the Owner for Consultant's services occasioned by the performance of Work on Saturday, Sunday, any legal holiday, or as overtime on any regular work day. 16. If additional labor and expenses to perform construction field services, outside normal working hours or beyond the estimate included in this task, are required due to increased construction duration, a separate amendment or change notice will be executed to increase the scope and fee of this Contract. Deliverables 1. FARs transmitted to City via e-mail in .pdf format. 2. Construction observation report that summarizes Shannon & Wilson's observations and references to the FARs. 3. Documented punchlists prepared by Trindera. 4. Photographs of observed field work submitted to the City via e-mail. Task 1000 Construction Close-Out Objective Achieve an orderly, well-documented, and complete close-out of the construction contract. HDR Services This task includes services related to closing out the construction contract. Specific activities conducted by Consultant will done on an as needed basis as requested by the City and will include the following: Substantial Completion 1. Document substantial completion by performing the following tasks. a. Confirm the contract requirements have been implemented for substantial completion . b. Participate in substantial completion inspections. Identify work remaining to be completed and document this in a punchlist. c. In collaboration with the City, confirm the work is substantially complete. d. After HDR and the City agree the work is substantially complete, coordinate with the City the issuance of the substantial complete letter to the Contractor. e. Take pictures and videos during the project review and walk-though inspection. f. Track and review the punch list and the Contractor's schedule for completing work with City. Sanitary Lift Station Services 16 Scope of Services (Amendment 3) g. Identify restraints for completing punchlist items; review restraints with the City and Contractor. h. Document the punchlist is completed and provide recommendation to the City for a final completion inspection. Final Completion Inspection 1. Receive and review Contractor's required final completion submittal. 2. Participate in the Final Completion Inspection with the City and Contractor. Record Drawings 1. HOR will review record drawing information provided by the Contractor and request additional information as considered necessary. 2. HOR will integrate record drawing information provided by the Contractor and HDR's observations while on-site into a Record Drawing Set. Sub-Consultant Services Trindera Engineering Services Record Drawings 1. Prepare up to eight (8) punch lists 2. Prepare record drawings based on Contractor as-built redlines. Assumptions 1. HOR will assist with construction close out activities upon specific request by the City. 2. Substantial Completion Inspections and Final Completion Inspection will occur at the project sites, will involve up to one (1) HOR team member, and will last up to four (4) hours for the inspection. An additional four (4) hours is provided for inspection preparation and punchlist creation. This will be conducted at the Pearl Street, Road 36, 9th & WA and South Maitland Sites. 3. Contractor will red-line a full size (24 IN x 36 IN) hard copy of the construction contract documents on a monthly basis to incorporate RFls, Field Orders, Change Proposal Requests, submittal data, and changes based on records received from both Consultant and County. Deliverables 1. Punchlists from substantial completion inspections transmitted to City via e-mail in .pdf format. 2. Recommendation of Substantial Completion when, based on HDR's opinion, the project is ready for its intended use. 3. Recommendation of Final Completion upon completion of all punchlist items transmitted to the City via e-mail in .pdf format. 4. One hard copy set of Record Drawings (24 IN x 36 IN) on mylar sheets and one electronic copy in PDF format. Sanitary Lift Station Services 17 Scope of Services (Amendment 3) Task 1100 Undistributed Budget Objective Cover additional design and construction phase services that are not currently included in the previous tasks and that could arise during design, construction and/or startup. HOR Services 1. Provide additional design and construction phase services as requested by the City. Inasmuch as the nature and effort of such requests cannot be accurately predicted, there are several possible tasks that could arise. These could include, but not be limited to: A. Structural evaluation of mounting racks at the 9th & WA Lift Station B. Re-assessment of flow assumptions as a result of new development not anticipated during conceptual design C. Responses to bidder inquiries related to structural modifications at the 9th & WA Lift Station D. Additional field services due to structural modifications at the 9th & WA Lift Station. Subconsultant Services No additional subconsultant services are provided under this task. City Responsibilities 1. Provide timely written authorization for additional work. Assumptions 1. The budget for this task is based on 10% of the labor costs for the tasks added under Amendment 3 and provides for nominal possible expenses. 2. No work may be performed or invoiced by HOR without explicit written direction by City. HOR will provide an estimate of labor and expenses for each such request. Deliverables 1. Documentation of the scope, schedule, and fee associated with the additional work. 2. Outputs as defined in the specific task authorizations. Schedule The estimated project schedule is provided in Attachment 6 and will be revised based upon receipt of Notice to Proceed (NTP). Please note the schedule includes time for Quality Control (QC) reviews. HOR is allowing itself two weeks for QC reviews/comment integration on each deliverable and two weeks have been scheduled for each City review. A detailed schedule will be maintained as part of the project. Sanitary Lift Station Services 18 Scope of Services (Amendment 3) Fee The REVISED fee for this scope of work is detailed below. The fees shall be earned on a mix of Lump Sum (Tasks 100,400, 500, 600, and 700) and Time & Materials (Tasks 800, 900, 1000, and 1100). Lump Sum tasks shall be invoiced on a % complete basis while Time & Materials tasks shall be invoiced based on actual hours and expenses. Task Fee Type Labor Expense Sub-Total consultants 100 -Project Lump Sum $23,325 $180 N/A $23,505 Management 400 -Detailed Lump Sum $6,781 $56 $1,844 $8,681 Design of Pearl Street Lift Station (Bid Support) 500 -Detailed Lump Sum $3,724 $56 $1,844 $5,624 Design of Road 36 Lift Station (Bid Support) 600 -Detailed Lump Sum $59,226 $215 $14,537 $73,978 Design of 9th & WA Improvements 700 -Detailed Lump Sum $20,352 $215 $ 16,141 $36,708 Design of South Maitland Improvements 800 -Construction Time & Materials $ 64,405 $ 328 $ 45,512 $110,245 Phase Support Services 900 -Construction Time & Materials $ 81,622 $ 328 $113,506 $195,456 Phase Field Services 1000 -Construction Time & Materials $ 43,589 $ 160 $ 5,778 $49,527 Close-Out 1100-Time & Materials $ 26,909 $ 48 N/A $26,957 Undistributed Budget TOTAL $329,933 $1,586 $199,162 $530,681 Sanitary Lift Station Services 19 Scope of Services (Amendment 3) Effect of This Amendment The table below shows the changes to this project through amendments, including this one. Task 100 -Project Management Task 200 -Non- Design Work Task 300 - Preliminary Design Work Task 400 -Detailed Design, Pearl Street Task 500 -Detailed Design , Road 36 Task 600 -Detailed Design, 9th/Washington Task 700 -Detailed Design, South Maitland Task 800- Construction Phase Support Services Task 900- Construction Phase Field Services Task 1000- Construction Close- Out Task 1100- U ndistributed Budget Sanitary Lift Station Services Initial Amendment Amendment Amendment Total Contract 1 2 3 Contract (time only) Value $39,500 $6,900 $23,505 $69,905 $48,100 $48,100 $101,900 $101,900 $123,400 $132,081 $73 ,200 $5,624 $78,824 $73 ,978 $73,978 $36,708 $36,708 $110,245 $110,245 $195,456 $195,456 $ 49,527 $ 49,527 $ 26 ,957 $ 26,957 $31 2,900 $80,100 $530,681 $923,681 20 Scope of Services (Amendment 3) Breakdown by Lift Station The table below provides the breakdown of the contract fee by Lift Station TOTAL South 9th and Road 36 Pearl Maitland Washington Street Task 100 -Project $69,905 $ 2,340 $ 13,602 $ 17,636 $ 36,327 Management Task 200 -Non-Design $48,100 $ 9,600 $ 28,900 $ 9,600 $ - Work Task 300 -Preliminary $101,900 $ -$ -$ 30,600 $ 71,300 Design Work Task 400 -Detailed $132,081 $ -$ -$ -$132,081 Design, Pearl Street Task 500 -Detailed $78,824 $ -$ -$ 78,824 $ - Design, Road 36 Task 600 -Detailed $73,978 $ -$ 73,978 $ -$ - Design, 9th/Washington Task 700 -Detailed $36,708 $36,708 $ -$ -$ - Design, South Maitland Task 800 -$110,245 $ 3,307 $ 29,766 $ 28,664 $ 48,508 Construction Phase Support Services Task 900 -$195,456 $ 5,865 $ 52,772 $ 50,818 $ 86,001 Construction Phase Field Services Task 1000 -$49,527 $ 1,486 $ 13,372 $ 12,877 $ 21,792 Construction Close-Out Task 1100-$26,957 $ 809 $ 7,278 $ 7,009 $ 11,861 Undistributed Budget $923,681 $60,115 $219,668 $236,028 $407,870 Sanitary Lift Station Services 21 Scope of Services (Amendment 3) 1-)~ Attachment 4: Task 600 Drawing List Sanitary Lift Station Services 22 Scope of Services (Amendment 3) 1-)~ P r . re 1mma ry D rawmg 1s or e as mg on L" t f th 9th & W h. t m p rovemen ts SHEET SHEET TITLE NUMBER G01 COVER SHEET, DRAWING INDEX, AND LOCATION MAPS G02 GENERAL NOTES, ABBREVIATIONS , AND LEGEND G03 ELECTRICAL SYMBOLS AND LEGEND C01 SITE PLAN CO2 DRYWELL PIPING PLAN AND SECTIONS C03 CIVIL DETAILS E01 ELECTRICAL PLAN E02 CONTROL WIRING DIAGRAMS E03 ONE-LINE DIAGRAM AND SCHEDULES E04 DRYWELL TERMINATION BOX PLANS AND DETAILS E05 WETWELL ELECTICAL CONNECTION PLANS AND DETAILS Sanitary Lift Station Services 23 Scope of Services (Amendment 3) Attachment 5: Task 600 Specification List Sanitary Lift Station Services 24 Scope of Services (Amendment 3) P r . re 1mmary s "f f L" t f th 9th & WA I ,pec1 1ca 10n IS or e mprovemen ts Spec# CSI# Name City of Pasco Front Ends 1 NA Invitation to Bid 2 NA Information for Bidders 3 NA Proposal 4 NA Contract 5 NA City of Pasco Special Provisions Division 1 -General Requirements 6 01 11 00 Summary of Work 7 01 11 20 Job Conditions 8 01 22 00 Measurement and Payment 9 012513 Product Substitutions 10 01 26 13 Requests for Information (RFI) 11 013000 Special Conditions 12 01 31 19 Project Meetings 13 01 32 17 Construction Progress Schedule 14 013300 Submittals 15 013304 Operation and Maintenance Manuals 16 013505 Environmental and Special Conditions 17 014533 Special Inspections and Testing Program 18 01 61 03 Equipment -Basic Requirements 19 016550 Product Delivery, Storage, and Handling 20 017329 Cutting and Patching 21 017500 Facility Start-up Division 2 -Existing Conditions 22 02 41 00 Demolition Division 5 -Metals 23 05 50 00 Metal Fabrications Division 8 -Openings 24 08 31 00 Access Doors Division 26 -Electrical 25 26 32 13 Power Generation 26 26 35 26 Active Harmonic Filters (Low Voltage) Sanitary Lift Station Services 25 Scope of Services (Amendment 3) Division 32 -Exterior Improvements 27 32 31 13 Chain Link Fence and Gates Division 40 -Process Interconnections 28 40 05 00 Pipe and Pipe Fittings -Basic Requirements 29 40 05 19 Pipe -Ductile 30 40 05 51 Valves-Basic Requirements 31 40 05 61 Gate Valves 32 40 05 62 Plug Valves 33 40 05 66 Check Valves 34 40 71 00 Flow Instrumentation Sanitary Lift Station Services 26 Scope of Services (Amendment 3) Attachment 6: Task 700 Drawing List Sanitary Lift Station Services 27 Scope of Services (Amendment 3) P r . re 1mma ry D rawm g 1s or e a1 an L" t f th M "ti d I m p rovemen ts SHEET SHEET TITLE NUMBER G01 COVER SHEET, DRAWING INDEX, AND LOCATION MAPS G02 GENERAL NOTES, ABBREVIATIONS , AND LEGEND G03 ELECTRICAL SYMBOLS AND LEGEND D01 DRYWELL PIPING PLAN AND SECTIONS E01 CONTROL WIRING DIAGRAMS E02 ONE-LINE DIAGRAM AND SCHEDULES 101 P&ID Sanitary Lift Station Services 28 Scope of Services (Amendment 3) Attachment 7: Task 700 Specification List Sanitary Lift Station Services 29 Scope of Services (Amendment 3) P r . re 1minary s pec1 1ca 10n IS or e a1 an "f' f L' t f th M "ti d I mprovemen ts Spec# CSI# Name City of Pasco Front Ends 1 NA Invitation to Bid 2 NA Information for Bidders 3 NA Proposal 4 NA Contract 5 NA City of Pasco Special Provisions Division 1 -General Requirements 6 01 11 00 Summary of Work 7 01 11 20 Job Conditions 8 012200 Measurement and Payment 9 01 25 13 Product Substitutions 10 01 26 13 Requests for Information (RFI) 11 01 30 00 Special Conditions 12 01 31 19 Project Meetings 13 01 32 17 Construction Progress Schedule 14 01 33 00 Submittals 15 01 33 04 Operation and Maintenance Manuals 16 01 35 05 Environmental and Special Conditions 17 014533 Special Inspections and Testing Program 18 01 61 03 Equipment -Basic Requirements 19 016550 Product Delivery, Storage, and Handling 20 017500 Facility Start-up Division 26 -Electrical 21 26 05 00 Electrical -Basic Requirements 22 26 32 13 Power Generation 23 26 05 13 Medium Voltage Cable 24 26 05 19 Wire and Cable -600 Volt and Below 25 26 05 33 Raceways and Boxes 26 26 05 36 Cable Tray 27 26 06 00 Electrical Schedules 28 26 08 13 Acceptance Testing 29 26 23 00 Switchgear Sanitary Lift Station Services 30 Scope of Services (Amendment 3) 30 26 27 26 Wiring Devices Division 40 -Process Interconnections 31 40 05 00 Pipe and Pipe Fittings -Basic Requirements 32 40 05 19 Pipe -Ductile 33 40 90 05 Control Loop Descriptions Division 43 -Process Gas and Liquid Handling, Purification, and Storage Equipment. 34 43 21 00 Pumping Equipment -Basic Requirements 35 43 25 13 Pumping Equipment -Submersible End Suction Sewage Pumps Sanitary Lift Station Services 31 Scope of Services (Amendment 3) Attachment 8: Estimated Labor Hours Sanitary Lift Station Services 32 Scope of Services (Amendment 3) LA BOR ESTIMATE. HOR ENGINEER ING STAFF P,oj~Floi. 100 T-"100Ptaiaoe"'-----..i 400 Del.iled 0..., al the "9ad Sir-Ut --AHIHd 500 Del.iled 0..., of the Aoacl 361.111 s.-. -.__ 800 T-" 800 Del.iled lledgn 9'h & \IA......,_ 700 T-lOODel.iledDHlgnSoud,..__....,_• BOO T..tlllO~-Support-• 900 T..t$DO~-FWd- 1000 Taat 1000 C--Clo..-0... 1100 Taat t1DO Optional Addi-.! Work 2 0 D 0 D D D D D -----· -· ------. ·-------------.. Ta T-llaun _ -=2.1111=-- Sanitary Lift Station Services ., '£' l .. C ,-. . -"' II., c· ! I ! % ! :,:; QMIC lt(flfMflf ii ·10 D 8 0 • 18 28 • 12 II 411 18 18 0 8 • 17 a.001 207.00 i 0: ... ... 1! j:z: i!!. oi i . ~ j 1 ::. ., tr&b-,clinl !av'""' s.t.....,. 'if'lttt,..,,.,.,,tff' 11 i 0 0 0 0 0 0 0 M 0 78 0 0 Z4 • 0 10S 0 0 Z38 0 0 80 z 0 53 -l.OCI sn.oo 33 1-)~ " "' "' ., I C ~ I w r i C •· i • C it . Q ; JI ., .. 't e. t ~ ,. 3 1 .. .l ... -~ ; .. s ., "' "' " ., .3 c,.o """"'°""" ....... Pro,Kt ! t1g1Mtr Ptoj«tM1_,..-.......... CMtdltrlfK., 0 o 44 60 Z4 r 'Mz T 0 D Z8 0 0 I 38 0 0 111 0 0 I zo 110 10 88 0 38 l 371 38 0 50 0 0 I 128 0 4 ZOT 0 zo I 398 0 0 1Bll 0 8 I 522 180 0 58 0 0 I 306 31 1 53 0 8 I 173 337.0D ts..00 ""'6.00 i0,00 ,..00 2°",00 ··--.. ---"7 Scope of Services (Amendment 3) Attachment 9: Schedule Sanitary Lift Station Services 34 Scope of Services (Amendment 3) O ~ !THk jT•<k Nam• Dlmi~ac, Start '1il,is.h lo N<1tu<S11r> lg !5, ,11 -·· _1'-lo_~t---------------L-' I 1 ,.. AmendmtntNolNotlttto 0dt,vs Mon Monll/4/19 ~; -S 9thliWAUftStatlon l&Sdrfs ~I -s -~-.. s'I "I .. I-, .. -e-"' ----,-I -ii 10 I -. 11 1 ~ T•sk500-DmlltdDeslln 105~ DraftCOn1tr11ctlon Ootum,nts Internal QC CityRtlllew FlnalConstruetion 15dayi; 10dl','S 10dayi; 10days Internal QC 10days BldSupportStrvlces 2S days CityltlUHNTPID 25da,s Corrtractor Tnk800-Constructoin -40days PhaseS!Jppol'tSCrvlces .. Tuk900-Constructlon 40days ?hue Field Servi~ 11/<l/19 Monll/4/l!FrtS/1'/20 Mon11/4/1!Fr13/17/20 MCll1 FrlU/22/19 1 11/•/19 MCll111/25/1Frl12/6/19 MCll1l2/9/19Frl1Z/20/19 S MCll1 Frll/3120 12/23/19 Mo'1l/6/20Frl1/17/20 MCll1l/20/2CFrl2/21/20 -Fr13/27/20 212•120 -Fri5/22/20 3/?,0/20 """ Frl5/22/20 3/?.0/20 10 1! f .. TuklOOO-ConstMJctlon lOdays Mon Frl&/19/20 U,11 Close-Out S/2S/20 "' PHrtStrHtUftStltlon uoda-,1 Mon6/22/'l1.Frtsn121 151 111111 Ta,k400-DNIIRDtslp 50days Mon6(22/Z<Prtl/HfZ0 '16'1 -. JldSupportStrvlces 25days Mon6/2:2/2CFr17/24/20 " .. CitylnuuNTPlo 25d;iys ""'" FriB/28/20 1/21/20 ""'" J-17,'19 )F.1>,.·20 .YL.1i/4'_J___l__.J,_,_. __ l L L I IMayl,'Za t s_____j______~~''"":1C.'Z1.I. L-L t-, -, ~ -1 :~~,'Zl 1--------1...__w..____.______1. IJ1Jn21,'l1 I "-~• isj~ fDK12.'Z1 IMor5.'U _w _ ___l___.5 __ , _,r__ -iB I -a 191 ~ T1sk!OO-Conm11ctlon 160da)'5 ?haseS.UpportSl!rvlCH Task900-Ccnstn1ctlon 150d•ys Fri•/9/21 1/31/20 -Fri•/9/21 -----1 PhneFleldServlo:m B/31{1.0 -20· .. T11k1000-Construalon 20days -Fri5/?/21 15,19 Oose-Out •/11./21 "I Jto.dJ6LlftStatlon UOdays Mon5/10/2JFr111/5!21 .. T11kSOO•DmlllMIDuilfl SOdays Mon5/10/2JFr17/15/21 23 I 111 llld$upj1ort~rvlces 2Sdayi; Mor15/10/21Frl6/11/21 ·2-o1 1 .. dtyl,su,e,1,NTP1a 25da'I'§ -Fr17/16/21 Cant11C1or 6/t•n.1 25 I -; Tuk800-Co11stl\lclkm GOd~yi; ""'" Frlt0/8/21 Ph11eSupportServkn 7/19/21 ·u ·1 ~ Task900-Co.,'ltrucllon GOdayi; ""'" Frll0/8/21 Ph11eFl1ldServlt<H 7/19/}.1 .. Tn klOOO-Constructlon l0dayi; ""'" Frl11/S/21 25,26 Close-Out 10/11/21 .. ~.I -:; SauthMaltlandUftftatlan 125days Mon11/l/2JFr14/29f2l --~ l -a THk700-DatalledDulp ISdlows Mon11/l/2JFrl3/./22 '30"1 -. DniftConstruetlon 10days ""'" Frlll/19/21 27 Documena 11/8/21 .. lntern•IOC Sd1v, Mon11/22/2Frlll/26/21 30 'ii-I -s c1t,11;,v1•w 1odayi; Monll/29/2Frl12/10/2l " ;;;· t .. Fln•ICon:itrudlon Sd•V'l ""'" Frl12/17/21 " Dorum1nts 12/ll/21 ~·1 .. lntem•IQC Sd1v, Monl.2/20/2Fri12/2•/21 " .. llldSupportServlces 25day, Monl2/27/2Frl1/28{1.2 3-4 -36 I -. C1t1tnunNTl'to 25day, Mon Frl3/•/22 Corrtractor 1/31{1.2 ·-3r·1 "' Tnk800-Const111ctlon 30days Monl/7/22 Fri./15/22 36 PhaseSupportServk:u -·31·1 -s Tuk900-C0l1lltnJellon 30dl','S Mon3/7/22 Fri./15/22 36 Phasefll!ldSe,.,,;tfl ,,-l .. Tnk1000•Construetlon 10days Mor, Frl•/29/22 37,38 Cltise-Out 4/IA{l.'2 Pro_ltct:Amllfldmtnt3Schedu1 1 M Dlt~: Tue 10/22(19 5p11t --· .............. s.,,,,,..,,. • l'roj,K15ulmllff i-----..., r------1 1Mc1P11l•k ln/lCUW S""""""l/ M-1m.-.: l o~~ -Mlr,uolsu,11tntl)'~<l&p ___ S!lftoijfi/ -_. M#1UIIIS(l1')ml,I)' r----1 flnlt~-only P1ge1 L~ L -1 • 1-, -tJ1nu.1P""Jrtt• I 1,1 .L I q ,. !M.o,-, "-- CITY OF PASCO INFORMATIONAL COVER SHEET FOR DOCUMENTS REQUIRING CITY MANAGER SIGNATURE (Pri n t on Blue Paper when completed.) Project Name: Lift Station Im provements Vendor Name: HOR En g ineerin g Contract Number: 18203-3 Amount seek ing approval for: $530 ,681.00 DIVISION: Date: 11/20/2019 G/L Account#: 450.90.665 56.6510 (PE) 450.90.665 56.6552 (CN ) CONTRACT OVER 100,000 [Si D Administration ~ Engineering D Operations D Sewe r D Water D Irrigation D Treatment Plants D Reuse D Other AGREEMENT TOPIC & BACKGROUND: HDR PSA Amendment No. 3 Lift Station Improvement Projects As per the November 18, 2019 Regular Council Meeting, the Consent Agenda provided authorization for City Manager approval of Amendment No. 3 to the original Professional Services Agreement (PSA) with HOR, Inc., in the amount of $530,681.00. Amendment No. 3 tasks HOR with additional services not included in the original PSA or contract amendments. These additional services include HDR's effort to prepare 100% detailed design and bid documents for two major sanitary sewer lift stations: 9th & Washington and South Maitland. This amendment also includes HDR's services during the bidding and construction phases for all four sanitary sewer lift station improvement projects : 9th & Washington, South Maitland, Road 36, and Pearl Street. Legal has reviewed and approved per Eric Ferguson . Staff recommends City Manager approval to the attached Amendment No. 3. CONTRACT SELECTION PROCESS: D Consultant Roster ~ RFQ D Formal Bi d D Small Works Roster D Negotiated D N/A or Other ____ _ BUDGET/FINANCIAL IMPACTS: Funding for Amendment No. 3 will be from the 2017 Sewer Bond Allocations. There are sufficient funds planned to cover this additional project cost. $312,900 (Original PSA) + $0.00 (Amendment No. 1, Time Extension Only)+ $80,100 (Amendment No. 2) + $530,681 (Amendment No. 3) = $923 .681.00 (New Total Agreement) Revenues: 2017 Sewer Bond $ 2015 Sewer Bond $ City Match $ Othe r $ Total Funds Available $ 910,623.00 13,418.00 923,681.00 Ex enditures: Preliminary Engineering (PE) Right-of-Way (RW) Construction (CN) Total Est. Expenditures $ 541,496.00 $ $ 382,185.00 $ 923,681.00 CONTRACT EXPIRATION DATE: 12/31/2020 INSURANCE EXPIRATION DATE: ____ _ D Council action needed for future renewal APPROVED BY COUNCIL ON 11.18.2019 DOCUMENT DISTRIBUTION AFTER SIGNED: ATTACHMENTS: -Two (2) Partially Executed Amendments • Original to City Clerk with copy of blue sheet • Original to Vendor