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HomeMy WebLinkAboutMichael Morales dba Tonalli Development Strategies, LLC - Letter of Agreement for Consulting ServicesNovember 12, 2019 Michael A. Morales dba/ Tona Iii Development Strategies, LLC 31104 5th Way South Federal Way, WA 98003 Phone: 509-426-9070 Email: Michael.morales.uw @g mail.com LETTER OF AGREEMENT This document is intended to serve as a Letter of Agreement for contract consulting services between Michael A. Morales dba Tonalli Development Strategies, LLC; and the the City of Pasco (City). The City desires to work with Michael A. Morales on an hourly contract basis to complete a variety of tasks, including, but not limited to: 1. Facilitate closing and funding process for HUD Section 108 loan for Pasco Market Plaza. 2. Plan and coordinate November and December 2019 meetings of Inclusion, Diversity and Equity Commission. 3. Assist with implementation of IDE Commission Work Plan for 2020. 4. City Council presentations for projects included in this agreement, by request and mutual agreement. 5. Organize and facilitate meetings of the Colima Steering Committee that lead to establishment of formal committee structure acceptable to city participation, and eligible for incorporation. 6. Serve as City of Pasco representative in dealings with the Government of the State of Coli ma, and ancillary communications with Colima City and organizations related to the implementation of the Pasco-Coli ma Cooperation and Friendship Agreement. 7. Provide Spanish language assistance, community engagement and organization for community information meetings for Lewis Street Overpass Project. 8. Project management assistance with Pasco Market Plaza construction, including, but not limited to: organize and facilitate community relations activities; HUD/Davis-Bacon prevailing wage compliance monitoring and negotiations; ombudsman/dispute resolution services. 9. Assist with organizational transition of Executive Director and new board member recruitment and development for the Downtown Pasco Development Authority. 10. Project development assistance, including real estate site selection, lease or purchase negotiation, public process. 11. On request, English/Spanish community outreach and engagement assistance for city meetings. 12. On request, provide education and advocacy assistance for city priorities with local, state or federal agencies/officials. 13. On request, grant proposal writing. Grant applications may be negotiated separately as a flat fee by mutual agreement. 14. On request, technical assistance with development, review and/or amendment to city codes, policies and procedures, or other organizational needs. 15. Economic Development technical assistance. 16. On request, interim management or staffing services. (Rate negotiable to remain in reasonable compliance with city pay ordinance.). 17. On request, recruitment of vacant management positions. 18. On request, staff development training in community engagement, cultural competencies, and strategy development. 19. On request, organizational analysis for restructuring or in response to change in city policy or resource allocation. 20. On request, assist with review and policy/regulation recommendations related to compliance with the Americans with Disabilities Act, Equal Employment Opportunity Act, Fair Housing Act. 21. Other tasks as mutually agreed. The tasks described above will be initiated by request and direction of the City. Unless otherwise agreed, time spent to complete any tasks will be billed and paid according to the following schedule: • $110.00 per hour, billable in½ hour increments by project. • Official public agency meetings (city council, city commissions): $110 per hour, 2-hour minimum. • Full day rate (over 6 hours): $750.00. Full day rate is all inclusive of public agency meetings and travel time. • Pre-approved out of area travel time: $55 per hour. • Mileage reimbursement: Published IRS rate, subject to request and pre-approval. • Local travel by Uber, Lyft, taxi: reimbursed at actual cost with valid documentation. • Travel (airfare) and related expenses: By request and pre-approval of the city. Actual cost reimbursement with valid documentation. • Meal reimbursements or per diem to be reimbursed by city at published IRS rates, and only if initiated by request of the city and pre-approved. • Pre-approved purchase of supplies, equipment rental, and other expenses related to completion of projects shall be reimbursed with supporting documentation. The total value of the agreement shall not exceed $25,000. The term of this agreement is November 4, 2019 through February 29, 2020. Tona Iii Development Strategies, LLC will provide the City with monthly invoices and the invoices will be processed through the City's regular procurement program. The work product(s) will be the property of the City of Pasco, and Tona Iii Development, LLC, without restriction of future use. It is understood that documents related to the projects may be subject to state public records laws. Tona Iii Development Strategies, LLC is responsible for the payment of any and all local, state or federal taxes related to their performance of this agreement. City will allow the use of city owned computer and telephone equipment, and limited office space for transition purposes through December 31, 2019. Use of equipment or office space after December 31, 2019 will be by mutual agreement. This agreement is legal and binding and is effective November 4, 2019. ~n cc:ment be; 1 it 7~ ;7 ,m~ be effected with 30 days written notice. Rick White, Community and Economic Development Director City of Pasco Michael A. Morales Tonalli Development Strategies, LLC UBI: 604 527 193 EIN: 84-3620940 Date