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HomeMy WebLinkAboutPACE Engineers, Inc - Columbia East Lift Station & Forcemain - PSA Amendment No. 3 CP9-SR-2A-17-01AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT 17003 -COLUMBIA EAST LIFT STATION AND FORCEMAIN PROJECT CONTRACT# CP9-SR-2A-17-01 WHEREAS, the City and PACE Engineers, Inc. entered into a Professional Services Agreement on 5/31/2018 to provide engineering services with respect to the Columbia East Lift Station and Force Main Project. NOW, THEREFORE, this agreement is amended to allow PACE Engineers, Inc .to provide additional engineering services as described on Exhibit A & B. 1. Sco pe of Work: See Exhibit A -Revising of Columbia East Pump Station & Forcemain Alignment 2. Fee: The compensation for the work is based on a Tim e and Materials Basis not to exceed the amount of$39,136.13 for a total authorization amount of$667,088.13. Refer to Exhibit B for the breakdown of hours. 3 . Time of performance: The services shall be complete for the project on or before 12/31/2020. DATED THIS \ ~+-i;;AY OF Avg V $-ho19. CITY OF PASCO: obin D. Nelson. P .E ., Senior Principal Engineer City of Pasco Columbia East Regional Pump Station and Forcemain PS&E Amendment #3 Scope of Work. EXHIBIT A The City has requested PACE revise the forcemain alignment and remove from encroaching onto the Simplot property. The City reviewed three possible alignments and selected a preferred route shown below. The preferred alignment is shown in black and follows the easterly fence line for Simplot. This alignment parallels the original alignment but approximately 40 feet to the east. This alignment is within the Area of Potential Effect established for environmental evaluation therefore not requiring amendment to the completed environmental documentation. · This revised alignment will cross the following three parcels; 1. 113510088, 1336 Dietrich RD, Pasco WA, Cittagazze LLC (Cyle Boeck), 2. 113510093, Dietrich RD, Pasco WA, Craft Enterprises LLC (Ron Craft) 3. 113510092, 1530 Dietrich RD, Pasco WA, Oxarc INC (C. Kelly Bladow, Regional Operations Manager) This amendment includes obtaining rights of entry to access each parcel to conduct additional topographic survey, revising right of way plans and civil plan and profile sheets of the 60% check set for this project, obtaining title reports, preparing legal description and exhibits for three temporary and permanent utility easements, right of way support to Tierra, preparing offer letters and negotiating with property owners for utility easements, and assisting the City with recording easement documents. Right of way sub-consultant, Tierra & Associates, Inc. will use the appraisal data and costs prepared for Simplot to establish compensation for the utility easements along the preferred alignment above. Tierra agents will prepare and obtain rights of entry for survey purposes from 3 parcels. Tierra will mail all ROE's initially to property owners for signing. For those that we receive no response, Tierra will contact the property owner via email or telephone and attempt to get a signed document. If this doesn't work, Tierra will attempt to meet the owner in person by either scheduling an appointment or knocking on doors. One mailing and two follow up attempts via email, telephone or in person to obtain signed ROE's. Tierra agents will perform and oversee property negotiations for the 3 parce'is. Tierra will: o Evaluate the AOS(s) and prepare each file Electronically and physically. o Prepare three (3) offer package and promptly present offers to purchase the required real property interests. Budget: • Offer packages to include: offer letter, copy of the AOS, easement documents, exhibits and other related acquisition documents using WSDOT approved forms. o Offer Presentation: Tierra will contact the property owner and meet the owner in person to present to discuss the project. After the offer is presented to each property owner, Tierra will attempt to make two "in-person" meetings with a property owner and three (3) follow up conversations, which will be via email or phone conversation, to complete negotiations o Administrative Settlement: If necessary and properly supported and when negotiation amounts exceed the just compensation amount, Tierra will make recommendations for administrative settlements. Subject to Client approval, Tierra will attempt to secure administrative settlements with property owners to avoid the condemnation process. o Provide executed conveyance documents and ROE's to the City. o Prepare and maintain diaries. o Prepare and provide status updates bi-weekly or per the request of the Client. o Agent quality assurance (QA) offiles for submittal to Project Manager. The estimated budget to complete this scope of work revising the forcemain alignment and assisting the City with utility easement acquisition Is $39,136.13. This budget amends the original budget along with any previous amendments. Original Budget = $559,393.20 Amendment #1 = $ 26,709.80 Amendment #2 = $ 41,849.00 Amendment #3 = $ 39.136.13 Revised Total Budget: $667,088.13 End of Scope of Work PACE Engineers Project Name Columbia East Forcema in Supplement #3 Project#: 18424 I Billing Group#: Labor ~ Staff Type# (See Labor Rates Table) Code 1 16 75 Staff Type Hourly Rate $230 $125 $115 Job Senior Principal Drawing/Task Title Title Engineer Engineer II CAD Tech II Task 1 -Topographic Survey Mapping Utility Easement Legals & Exh ibi ts Task 2 -Revise Plan and Profile Sheets (4shts) 4 16 4 I ask;; -Revise Kuvv f'lans (4 snts) 8 4 ' ~ I ' ' i I ! I ! i i Hours Total 4.0 ! 24.0 8.0 l $920 Labor Total $920 i $3,000 Expenses Reimbursable .................. rate/unit Quantity l Cost Postage/Courier I I i ! Plotter ! I Photo/Video I ! Mileage/Travel/Per Diem $0.55 520 ! $283.40 Miscellaneous (Title Reports) $395,00 31 $1,185 .00 Technology Fee (2% of labor) I Total I $1,468.40 File: Supplement No. 3 fee, Fee Worksheet Project Budget Worksheet -2019 Municipal Rates Location:! Pasco WA I Prepared By: R. Nelson Task#:I I Labor Hours by Classification 43 52 57 $172 $115 $150 Survey Project Robotic & Manager Survey Tech IV Operator 2 12 20 24 I I ! I 26,0 i 12.0 20.0 $4,472 i $1,380 $3,000 Subconsullants I Tierra I $20,407 Utility Locates I $1,000 Electrical Engineer I I Geotechnical Engineer I I & C Engineer ! Subconsultant Subtotal I 21,406.90 Markup I 12% Totall $23,975 .73 Page 1 of 1 ==-, ,.....,....._----------, #N/A #N/A . I . Date: 8/5/2019 11.-- ' ~ I #N/A #N/A ! ! I PACE Billed Labor Tota Reimbursable Expenses Subconsultants Total Project Budget Hour Total 34 .0 24.0 24.0 12.0 94.0 $13,692 .00 $13,692.00 $1,468.40 $23,975.73 1 $39,136.131 Printed: 8/7/2019, 1:21 PM