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HomeMy WebLinkAboutGray & Osborne, Inc - 17004 Butterfield WTP Chlorine Safety System Project (Agreement # 19036)PROFESSIONAL SERVICES AGREEMENT 17004 -Butterfield WTP Chlorine Safety System Project Agreement No. 19036 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and Gray & Osborne, Inc. hereinafter referred to as "Consultant," on the l >/ day of Sqd-e~b e /\-, 2019. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A , attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by December 31, 2020 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is Professional Services Agreement -Gray & Osborne, Inc. 17004 -Butterfield WTP Chlorine Safety system Project Agreement No. 19036 Page I of9 3oo<A issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of$ 70,650.00 without the prior written authorization by the City; or 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. Professional Services Agreement -Gray & Osborne, Inc. 17004 -Butterfield WTP Chlorine Safety system Project Agreement No. 19036 Page 2 of9 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. Notwithstanding the requirements of Chapter 42 .56 RCW, the City shall not reuse consultant's work product for anything other than its intended use under this contract without the written consent of the consultant. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6 .1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. The City and Consultant shall negotiate the cost of consultant providing public records at the time request is made. Professional Services Agreement -Gray & Osborne, Inc. 17004 -Butterfield WTP Chlorine Safety system Project Agreement No. 19036 Page 3 of9 7. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten ( 10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. Independent Contractor Relationship. 7 .1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7 .2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7 .3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or Professional Services Agreement -Gray & Osborne, Inc. 17004 -Butterfield WTP Chlorine Safety system Project Agreement No. 19036 Page 4 of9 occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City , its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and reasonable attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8 .6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insu rance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents , representatives, employees, or subcontractors. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below : 9 .1.1 Automobile Liability insurance covering all owned , non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 9 .1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and adverti sing injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. Professional Services Agreement -Gray & O sborne, Inc. 17004 -Butterfield WTP Chlorine Safety system Project Agreement No. 19036 Pag e 5 of 9 9.2 9.3 9.1 .3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession . Minimum Amounts of Insurance . Consultant shall maintain the following insurance limits: 9 .2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1 ,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than : $1 ,000,000 each occurrence; $2,000,000 general aggregate; or $ ____ each occurrence; and $ ____ general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: IZI $1 ,000,000 per claim; IZI $1 ,000,000 policy aggregate limit; or D $ ____ per claim; and $ ____ per policy aggregate limit Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance : 9.3 .1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers . Insurance is to be placed with insurers with a current AM. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to , the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. Professional Services Agreement -Gray & O sborne, Inc. 17004 -Butterfield WTP Chlorine Safety sys te m Project Agreement No. 19036 Page 6 o f9 10. 11. 12. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race , creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin , sex , marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. Covenant Against Contingent Fees. The Cons ultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee , commission, percentage, brokerage fee , gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign ( or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of thi s Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12 .2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records ; Section l 0, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten ( I 0) business days written notice in advance of the effective date of such termination. Professional Services Agreement -Gray & Osborne, Inc. 17004 -Butterfield WTP Chlorine Safety system Project Agreement No. 19036 Page 7 of9 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 15. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Steve Worley, P.E, or his/her designee Public Works Director 525 North 3rd PO Box 293 Pasco WA 99301 WorleyS@pasco -wa.gov (e -mail address) 14.3.2 For the Consultant: Michael Johnson , P .E., President or his/her designee 1130 Rainier A venue South, Suite 300 Seattle, WA 98144 MJohnson@g-o.com (e-mail address) Dispute Resolution. 15 .1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right Professional Services Agreement -Gray & Osborne, Inc. 17004 -Butterfield WTP Chlorine Safety system Project Agreement No. 19036 Page 8 of9 16. 17. 18. of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON Dav~ ATTEST: ~la Pashon,---lnterim City Clerk Lbb .. C Bw.~"""' APPROVED AS TO FORM: Professional Services Agreement -Gray & Osborne, Inc. 17004 -Butterfield WTP Chlorine Safety system Project CONSULTANT Michael B~E., President Gray & Osborne, Inc. Agreement No. 19036 Page 9 of9 EXHIBIT "A" SCOPE OF WORK CITY OF PASCO BUTTERFIELD WTP CHLORINE GAS SCRUBBER PROJECT PROJECT OVERVIEW The City of Pasco is seeking professional engineering services to assist them with the planning and design of a chlorine gas scrnbber system and associated safety upgrades for the Butterfield Water Treatment Plant. The treatment plant was originally constrncted in the 1940s and received a major upgrade in the mid-l 980s. The chlorine gas feed system that is present is largely from the upgrade project; however, the City has recently replaced all of the vacuum feed equipment and controls. The chlorine gas system includes the storage of up to 10, I-ton gas containers with two pairs of gas containers each connected to the feed system allowing for automatic switch over of either pair. The chlorine feed equipment is housed in a room adjacent to the chlorine gas storage room. Both rooms are equipped with chlo1ine gas detectors and room ventilation system(s) are automatically called to rnn upon detection of chlorine gas. The City would now like to proceed with providing a scrnbber system and updating safety systems in accordance with cuJTent building and fire codes to help minimize impacts due to any potential leak events. We understand that work for the City of Pasco Butterfield WTP Chlorine Gas Scrubber Project under this scope will be performed in two phases: Phase I will be a predesign study phase that will dete1mine preliminary equipment selections and develop anticipated constrnction costs; Phase II will be a final design and public bid services phase to complete the construction documents for the project and assist the City with awarding a construction contract. Phase I will begin immediately upon authori zation to proceed. Phase II will begin after Phase I has been completed and the City has directed G&O to proceed. These phases are further outlined in the Scope of Work below. Assumptions: The following assumptions have been made in developing this scope of work. Preliminary engineering and alternatives analyses will be completed during preliminary design that will further define the improvements to be constructed. I . This scope of work does not include a kick-off meeting; it is a ssumed the detailed scoping meeting was sufficient for this purpose. 0 &0#20190.12 Page I of7 estimates for each alternative. Review preliminary alternatives evaluation with City staff. D. Prepare preliminary sit e and building design figures. E. Attend and conduct a meeting with the City to re v iew the preliminary des ign figures and to disc uss potential impacts on future plant expansion or remodeling. F. Prepare a Pre-Design Report for the project. The Pre-Desi g n report will meet the requirements of WAC 246-290-110 for a proj ect report. Id e ntify goals and facility n eed s for the project. Incorporate the alternatives evaluation and their results. Develop preliminary des ign criteria for the project. Incorporate preliminary s ite and facility layouts. Prepare a draft of the report for City review. G. Meet with City and staff to review the report. Address any review comments and prepare a final Predesi gn Report. H . Submit Predes ign Report to DOH for approval. Task 3 -Quality Assurance/Quality Control A. Oversee in-house quality assurance/quality control (QA/QC) m eetings during thi s phase of the project. The m eetings will inc lude senior staff not necessarily associated with the project, select des ign team members, and City staff ( as required and/or desired). Meetings will take place prior to the following design completion level s: • Draft Predesign Repo11 • Final Predesign Repo11 B . Ensure inc orpo ration of rele vant recommendations and suggestions into the predesign repo11 resulting from QA/QC reviews. PHASE II -CHLORINE GAS SCRUBBER SYSTEM DESIGN Task 1 -Project Management and Oversight A. Provide overall project management and oversight of th e project work by a Principle-In-Charge as follows : G&O #20 I 90. 72 • • • Develop project schedule . Ensure suffi cient staff resources to dedicate to the project. Prepare and execute Subconsultant contracts as required . Page 3 o f 7 foundation design, backfill requirements, dewatering, and subgrade preparation requirements. D. The geotechnical subconsultant will prepare a draft report to summarize the results of the geotechnical study. G&O will submit one copy of the draft repo1t to the City for its review. The s ubconsultant will rev ise the draft report to address review comments prov ided by the City and/or G&O. G&O wi ll submit three copies of the s igned and stamped final repo11 to the City. NOTE: The geotechnical work is for geotechnical evalu a tion of phys ical soil properties only. Evaluation of contaminate d so il s, fill, and groundwater are s pecificall y excluded from this tas k . Task 5 -Plans and Specifications A. Prepare a nd submit 60-percent pla ns including civil , m echanica l, H VAC, and structural drawings, along w ith draft spec ifications in a 16 divi s ion CSI format. Front end docwnents will either be City-prov ided standard or G&O standard, as reviewed and a pproved b y the City. Prov ide upd ated constructio n cost estimate. B. Review C ity comme nts and incorporate rel evant items into projec t work . C. Prepare a nd s ubmit 90 percent plans in c luding upd ated c iv il , mechanical , HV AC, structural , and electrica l drawings, along w ith updated draft specificati o ns and construction cost estimate. D . Review C ity comments and incorporate relevant ite m s into project work . E. Prepare fina l cons tru ction doc uments suitable for public bidding Task 6 -Permitting Assistance A. B. C. D. E. G&O #20190.72 Prov id e p ermitting assistance for o bta ining the City building pe1mit. Submit 90 percent plans, specifications, and structural calcul ations for securing the necessary City p ermits. Coordinate w ith City s taff and building depa1tment as required. D evelopment a SEPA C heckli st fo r the City's use and publishing. Submi t 90 percent plans a nd specifications to DOH for approval. Fees assoc iated with permits are not included in this scope. P age 5 of7 2. 3. 4 . 5. 6. 7. G&O #20 190.72 PDF electronic copy and three hardcopies of half-size drawings at 60 percent and 90 percent design effo11 levels. Single full-size copies will be available upon request. PDF electronic copy and three hardcopies of project specifications and cost estimate at 60 percent and 90 percent design effo11 levels. One electronic set of final construction drawings (PDF). One electronic set of final project specifications (PDF). Three half-size and 3 full-si ze paper copy sets of final construction drawings. Three paper copies of final project spec ifications. Pa ge7of7 EXIIIBIT "B" E!'iG I NEERI 'G SERVICES SCOPE A. 'D ESTIMATED COST CltJ· of Pm,co • Burterfie/d WTP ChltJrine Gu!! S crubber Project rrincipal Tasks I l ours Pha5r I -P r edesle:n I Proiect Manai::ernent and Overs1cht 2 Predesi•n Reoon 4 Site Meetinc. 4 3 QA/QC 4 Phase 11 -Dt s i2n I Proiec1 Manai!cment and Overs ieht 2 Desii:m Mcetin.L?. 4 3 Survev 4 Geotec hnical lnvcstil!:ati on and Reoort S Plan s and Soccafications 60 Percent Submiual 2 90 Percent Submittal 2 Fuial Submittal 2 6 Pennittini Ass1S1ance 7 Q NQC 4 8 Bid a nd Award Assistance Hour Estimate; 26 Fully Burdened Billing Rate Ranee:' Sl29 to Sl90 Estunated Fully Burdened 81lling Rate:• S165 Full y Burdened Labor Cost: $4,290 Total Fu lly Burdened Labor Cost: Direct Non-Salary Cost: Mileage & Ex penses (Mileage 'a currenl IRS rate) Printing S ubcons ullant: Gcotechnical Subcousuhan1 Ch·crhead ( 10"/•) TOTAL ESTIMATED COST: Proj ect Manager Hou rs 4 4 8 4 8 8 2 4 4 4 4 2 56 S1 19 toS l90 Sl60 SS,%0 63,070 310 120 6.500 650 70,650 P r ojrc1 Structural Ell'(lrical Engin eer Engineer Engi neer Hours Hours Jlours 40 12 8 8 8 4 24 10 12 32 12 16 16 8 12 8 4 8 4 4 4 148 54 52 SI 13 toSl50 SI06105167 S113toSl90 S1 50 SIS0 Sl60 S22,200 S8,100 S8,320 Au 10CAD Professional Field S u nt~ Technician La nd Surw:~or (2 person) JI ours Hou rs I lou rs 16 8 8 24 32 24 96 8 8 S48 to Sl26 SI 1310S 145 Sl66 10 S213 S90 Sl40 S180 SS,640 Sl,120 Sl.440 • Actual labor cost will be based on each employee's ac1ual rate. Estima1cd rates arc fo r dctennining total estimated cost only. Fully burdened billing rates mclude direct salary cost, overhead, and profi t (i&0•20l90 12 Pa ge I of I ~,k,v}:1//t-:Nc/ /1~ Jo /1/ ~~s~ CITY OF PASCO / ,,/ .L INFORMATIONAL COVER SHEET FOR G,0/l~ a/~ .. DOCUMENTS REQUIRING CITY MANAGER SIGNATURE ~~{t.,,<&,--t~ (Print on Blue Paper when completed.) crJ-alk /'lU--fJl/',e.<5 )c.,,.d...,.,, Project Name: 17004 -Butterfield WTP Chlorine Safety System Project Date: 8/30/201 9 Vendor Name: Gray & Osborne, Inc. Contract Number: 1903 6 (Project#: CP7.WT.2R.17.00) d.,~-~ ~ h Cl2. G/L Account#: 441 .90 .661-56 .651 O Amount seek ing approv al for: $70,650 CONTRACT OVER 100,000 • ~ DIVISION: D A dministratio n [81 Engineering D O perations D Sewer D Water D Irri gatio n D Treat ment Plants O Re use D Oth er AGREEMENT TOPIC & BACKGROUND: PSA for Engineering Servic es for Chlo rine Safety Improvements at Butterfield WTP. Gray & Osborne 's contract provide~ for the planning and design of a chlorine gas scrubber system and associated safety upgrades at Butterfield WTP. The scope of work includes predesign (phase 1) for $17,56 0 and design (phase 2 ) for $53 ,090 for a total contract amount of $70,650. The approved 2019 budget for this project is $75 ,000. In the event internal engineering (staff time) e xceeds the remainder of the budgeted amount, a budget amendment will be needed. Available funds have been identified in unspent funds allocated to other water projects, su c h as the Chapel Hill waterl ine project. ~ l,,..j t 1,...L-e, g-M'4-f? e ,-o ~, A.) 1 ~ 1 ct3"' ~~ TI\M'if" oµ 'T"tt1~ t'!Z-C>.:IGl:-T". CONTRACT SELECTION PROCESS: i:gJ Con sultant Rost er D RFQ D Form al B id D Sma ll Works Roster D Negoti at ed D N/A or Other ____ _ BUDGET/FINANCIAL IMPACTS: ---- Revenues: Utility 2015 Revenue Bond $75 ,000 Total Funds Available $75 ,000 CONTRACT EXPIRATION DATE: 12/31 /2020 D Counci l action needed fo r future re newal Pri~ B~!I~ D Federa ~----..... et D NIA D Contract language D Insura nce coverag e reviewed D Performance & payment bond approval ATTACHMENTS : -Two (2) Original Partially Executed PSA's Budget s heet Expenditures: Preliminary Engineering (PE ) Right-of-Way (RW) Construction (CN ) Total Est. Expend itures $75,000 $ $ $75,000 INSURANCE EXPIRATION DATE: ------ City Engineer Date Ffdd Date D Funding source approval DOCUMENT DISTRIBUTION AFTER SIGNED : • Origi nal to C ity Clerk w ith copy of blue she et • Original or Copy to vendor (their choice) -<