HomeMy WebLinkAboutGray & Osborne, Inc - 17004 Butterfield WTP Chlorine Safety System Project (Agreement # 19036)PROFESSIONAL SERVICES AGREEMENT
17004 -Butterfield WTP Chlorine Safety System Project
Agreement No. 19036
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and Gray & Osborne, Inc. hereinafter
referred to as "Consultant," on the l >/ day of Sqd-e~b e /\-, 2019.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A , attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by December 31, 2020
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
Professional Services Agreement -Gray & Osborne, Inc.
17004 -Butterfield WTP Chlorine Safety system Project
Agreement No. 19036
Page I of9
3oo<A
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of$ 70,650.00 without the prior written authorization by the City; or
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
Professional Services Agreement -Gray & Osborne, Inc.
17004 -Butterfield WTP Chlorine Safety system Project
Agreement No. 19036
Page 2 of9
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product," shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary," or a "trade secret" shall be conspicuously designated
as such. Notwithstanding the requirements of Chapter 42 .56 RCW, the City shall
not reuse consultant's work product for anything other than its intended use under
this contract without the written consent of the consultant.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6 .1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown. The City and Consultant shall negotiate the cost of consultant
providing public records at the time request is made.
Professional Services Agreement -Gray & Osborne, Inc.
17004 -Butterfield WTP Chlorine Safety system Project
Agreement No. 19036
Page 3 of9
7.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten ( 10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
Independent Contractor Relationship.
7 .1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7 .2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7 .3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages, demands,
suits, judgments, including attorney fees, arising out of, or as a result of, or in
connection with the work performed under this Agreement, and caused or
Professional Services Agreement -Gray & Osborne, Inc.
17004 -Butterfield WTP Chlorine Safety system Project
Agreement No. 19036
Page 4 of9
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City , its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.5 This indemnification shall include damages, penalties and reasonable attorney fees
sustained as a result of Consultant's delayed or failed performance of Section 6
above.
8 .6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insu rance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents , representatives, employees, or subcontractors.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below :
9 .1.1 Automobile Liability insurance covering all owned , non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
9 .1.2 Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and adverti sing injury. The
City shall be named as an insured under the Consultant's Commercial
General Liability insurance policy with respect to the work performed for
the City.
Professional Services Agreement -Gray & O sborne, Inc.
17004 -Butterfield WTP Chlorine Safety system Project
Agreement No. 19036
Pag e 5 of 9
9.2
9.3
9.1 .3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession .
Minimum Amounts of Insurance . Consultant shall maintain the following
insurance limits:
9 .2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1 ,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than :
$1 ,000,000 each occurrence;
$2,000,000 general aggregate; or
$ ____ each occurrence; and $ ____ general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
IZI $1 ,000,000 per claim;
IZI $1 ,000,000 policy aggregate limit; or
D $ ____ per claim; and $ ____ per policy aggregate limit
Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance :
9.3 .1 The Consultant's insurance coverage shall be primary insurance as respects
the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Consultant's insurance and
shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers . Insurance is to be placed with insurers with a current
AM. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to , the additional insured endorsement evidencing the insurance
requirements of the Consultant before commencement of the work.
Professional Services Agreement -Gray & O sborne, Inc.
17004 -Butterfield WTP Chlorine Safety sys te m Project
Agreement No. 19036
Page 6 o f9
10.
11.
12.
Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race ,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin ,
sex , marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
Covenant Against Contingent Fees. The Cons ultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee , commission, percentage, brokerage fee , gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign ( or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of thi s Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12 .2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records ; Section l 0,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten ( I 0) business days written notice
in advance of the effective date of such termination.
Professional Services Agreement -Gray & Osborne, Inc.
17004 -Butterfield WTP Chlorine Safety system Project
Agreement No. 19036
Page 7 of9
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
15.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Steve Worley, P.E, or his/her designee
Public Works Director
525 North 3rd
PO Box 293
Pasco WA 99301
WorleyS@pasco -wa.gov (e -mail address)
14.3.2 For the Consultant: Michael Johnson , P .E., President or his/her designee
1130 Rainier A venue South, Suite 300
Seattle, WA 98144
MJohnson@g-o.com (e-mail address)
Dispute Resolution.
15 .1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
Professional Services Agreement -Gray & Osborne, Inc.
17004 -Butterfield WTP Chlorine Safety system Project
Agreement No. 19036
Page 8 of9
16.
17.
18.
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON
Dav~
ATTEST:
~la Pashon,---lnterim City Clerk
Lbb .. C Bw.~"""'
APPROVED AS TO FORM:
Professional Services Agreement -Gray & Osborne, Inc.
17004 -Butterfield WTP Chlorine Safety system Project
CONSULTANT
Michael B~E., President
Gray & Osborne, Inc.
Agreement No. 19036
Page 9 of9
EXHIBIT "A"
SCOPE OF WORK
CITY OF PASCO
BUTTERFIELD WTP CHLORINE GAS SCRUBBER PROJECT
PROJECT OVERVIEW
The City of Pasco is seeking professional engineering services to assist them with the
planning and design of a chlorine gas scrnbber system and associated safety upgrades for
the Butterfield Water Treatment Plant. The treatment plant was originally constrncted in
the 1940s and received a major upgrade in the mid-l 980s. The chlorine gas feed system
that is present is largely from the upgrade project; however, the City has recently
replaced all of the vacuum feed equipment and controls. The chlorine gas system
includes the storage of up to 10, I-ton gas containers with two pairs of gas containers
each connected to the feed system allowing for automatic switch over of either pair. The
chlorine feed equipment is housed in a room adjacent to the chlorine gas storage room.
Both rooms are equipped with chlo1ine gas detectors and room ventilation system(s) are
automatically called to rnn upon detection of chlorine gas.
The City would now like to proceed with providing a scrnbber system and updating
safety systems in accordance with cuJTent building and fire codes to help minimize
impacts due to any potential leak events.
We understand that work for the City of Pasco Butterfield WTP Chlorine Gas Scrubber
Project under this scope will be performed in two phases: Phase I will be a predesign
study phase that will dete1mine preliminary equipment selections and develop anticipated
constrnction costs; Phase II will be a final design and public bid services phase to
complete the construction documents for the project and assist the City with awarding a
construction contract. Phase I will begin immediately upon authori zation to proceed.
Phase II will begin after Phase I has been completed and the City has directed G&O to
proceed.
These phases are further outlined in the Scope of Work below.
Assumptions:
The following assumptions have been made in developing this scope of work.
Preliminary engineering and alternatives analyses will be completed during preliminary
design that will further define the improvements to be constructed.
I . This scope of work does not include a kick-off meeting; it is a ssumed the
detailed scoping meeting was sufficient for this purpose.
0 &0#20190.12 Page I of7
estimates for each alternative. Review preliminary alternatives evaluation
with City staff.
D. Prepare preliminary sit e and building design figures.
E. Attend and conduct a meeting with the City to re v iew the preliminary
des ign figures and to disc uss potential impacts on future plant expansion
or remodeling.
F. Prepare a Pre-Design Report for the project. The Pre-Desi g n report will
meet the requirements of WAC 246-290-110 for a proj ect report. Id e ntify
goals and facility n eed s for the project. Incorporate the alternatives
evaluation and their results. Develop preliminary des ign criteria for the
project. Incorporate preliminary s ite and facility layouts. Prepare a draft
of the report for City review.
G. Meet with City and staff to review the report. Address any review
comments and prepare a final Predesi gn Report.
H . Submit Predes ign Report to DOH for approval.
Task 3 -Quality Assurance/Quality Control
A. Oversee in-house quality assurance/quality control (QA/QC) m eetings
during thi s phase of the project. The m eetings will inc lude senior staff not
necessarily associated with the project, select des ign team members, and
City staff ( as required and/or desired). Meetings will take place prior to
the following design completion level s:
• Draft Predesign Repo11
• Final Predesign Repo11
B . Ensure inc orpo ration of rele vant recommendations and suggestions into
the predesign repo11 resulting from QA/QC reviews.
PHASE II -CHLORINE GAS SCRUBBER SYSTEM DESIGN
Task 1 -Project Management and Oversight
A. Provide overall project management and oversight of th e project work by
a Principle-In-Charge as follows :
G&O #20 I 90. 72
•
•
•
Develop project schedule .
Ensure suffi cient staff resources to dedicate to the project.
Prepare and execute Subconsultant contracts as required .
Page 3 o f 7
foundation design, backfill requirements, dewatering, and subgrade
preparation requirements.
D. The geotechnical subconsultant will prepare a draft report to summarize
the results of the geotechnical study. G&O will submit one copy of the
draft repo1t to the City for its review. The s ubconsultant will rev ise the
draft report to address review comments prov ided by the City and/or
G&O. G&O wi ll submit three copies of the s igned and stamped final
repo11 to the City.
NOTE: The geotechnical work is for geotechnical evalu a tion of phys ical soil
properties only. Evaluation of contaminate d so il s, fill, and groundwater
are s pecificall y excluded from this tas k .
Task 5 -Plans and Specifications
A. Prepare a nd submit 60-percent pla ns including civil , m echanica l, H VAC,
and structural drawings, along w ith draft spec ifications in a 16 divi s ion
CSI format. Front end docwnents will either be City-prov ided standard or
G&O standard, as reviewed and a pproved b y the City. Prov ide upd ated
constructio n cost estimate.
B. Review C ity comme nts and incorporate rel evant items into projec t work .
C. Prepare a nd s ubmit 90 percent plans in c luding upd ated c iv il , mechanical ,
HV AC, structural , and electrica l drawings, along w ith updated draft
specificati o ns and construction cost estimate.
D . Review C ity comments and incorporate relevant ite m s into project work .
E. Prepare fina l cons tru ction doc uments suitable for public bidding
Task 6 -Permitting Assistance
A.
B.
C.
D.
E.
G&O #20190.72
Prov id e p ermitting assistance for o bta ining the City building pe1mit.
Submit 90 percent plans, specifications, and structural calcul ations for
securing the necessary City p ermits.
Coordinate w ith City s taff and building depa1tment as required.
D evelopment a SEPA C heckli st fo r the City's use and publishing.
Submi t 90 percent plans a nd specifications to DOH for approval.
Fees assoc iated with permits are not included in this scope.
P age 5 of7
2.
3.
4 .
5.
6.
7.
G&O #20 190.72
PDF electronic copy and three hardcopies of half-size drawings at
60 percent and 90 percent design effo11 levels. Single full-size copies will
be available upon request.
PDF electronic copy and three hardcopies of project specifications and
cost estimate at 60 percent and 90 percent design effo11 levels.
One electronic set of final construction drawings (PDF).
One electronic set of final project specifications (PDF).
Three half-size and 3 full-si ze paper copy sets of final construction
drawings.
Three paper copies of final project spec ifications.
Pa ge7of7
EXIIIBIT "B"
E!'iG I NEERI 'G SERVICES
SCOPE A. 'D ESTIMATED COST
CltJ· of Pm,co • Burterfie/d WTP ChltJrine Gu!! S crubber Project
rrincipal
Tasks I l ours
Pha5r I -P r edesle:n
I Proiect Manai::ernent and Overs1cht
2 Predesi•n Reoon 4
Site Meetinc. 4
3 QA/QC 4
Phase 11 -Dt s i2n
I Proiec1 Manai!cment and Overs ieht
2 Desii:m Mcetin.L?. 4
3 Survev
4 Geotec hnical lnvcstil!:ati on and Reoort
S Plan s and Soccafications
60 Percent Submiual 2
90 Percent Submittal 2
Fuial Submittal 2
6 Pennittini Ass1S1ance
7 Q NQC 4
8 Bid a nd Award Assistance
Hour Estimate; 26
Fully Burdened Billing Rate Ranee:' Sl29 to Sl90
Estunated Fully Burdened 81lling Rate:• S165
Full y Burdened Labor Cost: $4,290
Total Fu lly Burdened Labor Cost:
Direct Non-Salary Cost:
Mileage & Ex penses (Mileage 'a currenl IRS rate)
Printing
S ubcons ullant:
Gcotechnical
Subcousuhan1 Ch·crhead ( 10"/•)
TOTAL ESTIMATED COST:
Proj ect
Manager
Hou rs
4
4
8
4
8
8
2
4
4
4
4
2
56
S1 19 toS l90
Sl60
SS,%0
63,070
310
120
6.500
650
70,650
P r ojrc1 Structural Ell'(lrical
Engin eer Engineer Engi neer
Hours Hours Jlours
40 12 8
8
8
4
24 10 12
32 12 16
16 8 12
8 4
8 4 4
4
148 54 52
SI 13 toSl50 SI06105167 S113toSl90
S1 50 SIS0 Sl60
S22,200 S8,100 S8,320
Au 10CAD Professional Field S u nt~
Technician La nd Surw:~or (2 person)
JI ours Hou rs I lou rs
16
8 8
24
32
24
96 8 8
S48 to Sl26 SI 1310S 145 Sl66 10 S213
S90 Sl40 S180
SS,640 Sl,120 Sl.440
• Actual labor cost will be based on each employee's ac1ual rate. Estima1cd rates arc fo r dctennining total estimated cost only. Fully burdened billing rates mclude direct salary
cost, overhead, and profi t
(i&0•20l90 12 Pa ge I of I
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CITY OF PASCO / ,,/ .L
INFORMATIONAL COVER SHEET FOR G,0/l~ a/~ ..
DOCUMENTS REQUIRING CITY MANAGER SIGNATURE ~~{t.,,<&,--t~
(Print on Blue Paper when completed.) crJ-alk /'lU--fJl/',e.<5 )c.,,.d...,.,,
Project Name: 17004 -Butterfield WTP Chlorine Safety System Project Date: 8/30/201 9
Vendor Name: Gray & Osborne, Inc.
Contract Number: 1903 6 (Project#: CP7.WT.2R.17.00)
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G/L Account#: 441 .90 .661-56 .651 O
Amount seek ing approv al for: $70,650 CONTRACT OVER 100,000 • ~
DIVISION:
D A dministratio n [81 Engineering D O perations D Sewer D Water D Irri gatio n D Treat ment Plants O Re use D Oth er
AGREEMENT TOPIC & BACKGROUND: PSA for Engineering Servic es for Chlo rine Safety Improvements at
Butterfield WTP.
Gray & Osborne 's contract provide~ for the planning and design of a chlorine gas scrubber system and
associated safety upgrades at Butterfield WTP. The scope of work includes predesign (phase 1) for $17,56 0
and design (phase 2 ) for $53 ,090 for a total contract amount of $70,650. The approved 2019 budget for this
project is $75 ,000.
In the event internal engineering (staff time) e xceeds the remainder of the budgeted amount, a budget
amendment will be needed. Available funds have been identified in unspent funds allocated to other water
projects, su c h as the Chapel Hill waterl ine project. ~ l,,..j t 1,...L-e, g-M'4-f? e ,-o ~, A.) 1 ~ 1 ct3"'
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CONTRACT SELECTION PROCESS:
i:gJ Con sultant Rost er D RFQ D Form al B id D Sma ll Works Roster D Negoti at ed D N/A or Other ____ _
BUDGET/FINANCIAL IMPACTS:
----
Revenues:
Utility 2015 Revenue Bond $75 ,000
Total Funds Available $75 ,000
CONTRACT EXPIRATION DATE: 12/31 /2020
D Counci l action needed fo r future re newal
Pri~ B~!I~
D Federa ~----..... et D NIA
D Contract language D Insura nce coverag e reviewed
D Performance & payment bond approval
ATTACHMENTS :
-Two (2) Original Partially Executed PSA's
Budget s heet
Expenditures:
Preliminary Engineering (PE )
Right-of-Way (RW)
Construction (CN )
Total Est. Expend itures
$75,000
$
$
$75,000
INSURANCE EXPIRATION DATE: ------
City Engineer Date
Ffdd Date
D Funding source approval
DOCUMENT DISTRIBUTION AFTER SIGNED :
• Origi nal to C ity Clerk w ith copy of blue she et
• Original or Copy to vendor (their choice)
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