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Home My WebLink About2019.10.22 PPFD Spec Mtg Agenda PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships  Documents will be provided with Agenda SPECIAL MEETING AGENDA Tuesday, October 22, 2019 2:30 p.m. – 5:00 p.m. Pasco City Hall – Council Chambers I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes:  September 17, 2019 Minutes IV. Claims Approval:  Third Quarter 2019: $164,962.44 V. Financial Report:  Third Quarter: Statement of Revenues, Expenditures and Changes in Fund Balance and Balance Sheet VI. Reports from Committees: • Kennewick Convention Center Advisory Board VII. Old Business: • Legal Review of the Revised Code of Washington (RCW) 35.57 VIII. New Business: • Presentation - Ballard*King & Associates, LTD IX. Other Business: X. Adjournment: PASCO PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes – September 17, 2019 Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD SEPTEMBER 17, 2019 MEETING MINUTES Call to Order: The meeting was called to order at 4:07 p.m., by PPFD President Morrissette, in City Council Chambers at Pasco City Hall. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member Present LEONARD DIETRICH Board Member Present MARIE GILLESPIE Board Member Present SPENCE JILEK Board Member Present MARK MORRISSETTE Board Member - Chair Present COUNCIL & STAFF ZACH RATKAI Admin. & Com. Services Director Present DAVID MILNE City Council Liaison Present CRAIG MALONEY City Council Liaison Present ERIC FERGUSON City Attorney Present DAVE ZABELL City Manager Present DEBBY BARHAM City Clerk Present GUESTS MICHAEL MORALES City of Pasco RICHARD NELSON Life Quest DARLENE NELSON Life Quest FRED LAMOTHE Life Quest SONNIA KING Life Quest CLAUDE OLIVER Tri-Cities Realty Approval of Minutes: Mr. Jilek provided City Clerk Barham with some name corrections within the minutes for the August 20 Pasco Public Facilities District Board meeting. Mr. Jilek moved and Mr. Dietrich seconded a motion to approve the minutes of the August 20, 2019, meeting. The motion carried unanimously. DRAFT PASCO PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes – September 17, 2019 Page - 2 Claims Approval: N/A Financial Report: N/A Reports: Mr. Maloney provided a brief overview of the Tri Cities Regional Public Facilities District Board meeting held in August 2019. New Business: • Site Assessment Scope Change Mr. Ratkai stated that scope of work had changed as the original site is no longer viable and staff’s recommendation is to work with the consultants, Ballard*King & Associates, to identify four (4) possible sites for a regional aquatic facility. Mr. Ratkai distributed a copy of the “Pasco Aquatic/Recreation Center Feasibility Study Update,” from Ballard*King and the “Option D Pasco 2016 Aquatic & Recreation Center Study,” documents to the PPFD Board. Discussion about the process of reviewing and ranking the proposed regional aquatic facilities ensued. Mr. Ratkai stated the importance of determining a site before this issue is placed on a ballot. • October 2019 Workshop Dates with Ballard*King The PPFD Board agreed to move the regularly scheduled October 15, 2019, meeting to October 22, 2019, to ensure that the full Board is present to hear the presentation from Ballard*King & Associates regarding the proposed sites. Mr. Morrissette commented that the PPFD Board is interested in reviewing Option A of the Pasco 2016 Aquatic & Recreation Center Study as it is specifically for aquatic facilities and does not include a Community Center. The Board and staff had a general discussion of the aquatic facilities options, the funding sources for the aquatic facilities, and final approval the facilities. Mr. Zabell provided clarification of the roles and responsibilities of the PPFD Board and the Pasco City Council related to the aquatic facilities. PASCO PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes – September 17, 2019 Page - 3 Other Business: Mr. Morrissette recognized Claude Oliver and invited him to speak. Mr. Oliver distributed copies of an email related to “New Water Park in Texas Designed for Kids with Disabilities – Do this at Pasco MKL Jr. Project,” to the PPFD Board and staff. Mr. Oliver promoted the project concept to the PPFD Board. After a discussion between the PPFD Board, Mr. Oliver and Mr. Ferguson about the proposed project, Mr. Morrissette recommended that Mr. Oliver first work with City staff to determine if the project he is proposing falls within the requirements of the Revised Code of Washington (RCW) Chapter 35.57 for Public Facilities Districts. Mr. Ferguson stated that he will provide a detailed briefing of RCW Chapter 35.57 at the next PPFD Board meeting. Mr. Maloney noted that the PPFD project needs to have a regional draw and therefore it should be a facility that supports the region and ended with, “go big or go home,” motto. • Report from Staff Mr. Ferguson reviewed the recently amended PPFD Charter in detail with the PPFD Board members. Adjournment: There being no other business, the meeting was adjourned at 5:03 p.m. ________________________________ ________________________________ Mark Morrissette, President Debra Barham, PPFD Secretary JE / CHECK Date Status Source Payee Name Transaction Amount Revenue 931.13.590.31.1311 PFD Sales 2019-2356 7/31/2019 JE Wa State Treasurer 49,120.81 2019-2794 8/31/2019 JE Wa State Treasurer 55,233.36 2019-3178 9/30/2019 JE Wa State Treasurer 52,186.79 156,540.96 931.13.590.34.4527 2019-00000061 7/1/2019 JE Pasco PFD 1,666.67 2019-00000061 8/1/2019 JE Pasco PFD 1,666.67 2019-00000061 9/1/2019 JE Pasco PFD 1,666.67 5,000.01 931.13.590.36.6110 Investment Interest 2019-00002355 7/31/2019 JE LGIP Interest Distribution 54.78 2019-00002847 8/31/2019 JE LGIP Interest Distribution 49.53 2019-00003176 9/30/2019 JE LGIP Interest Distribution 67.63 171.94$ Total Revenue 161,712.91$ Expense 931.13.590.54.4530 Legal Services 2019-2160 7/10/2019 Accounts Payable Kerr Law Group 67.50 2019-2615 8/6/2019 Accounts Payable Kerr Law Group 2,148.00 2019-3006 9/5/2019 Accounts Payable Kerr Law Group 2,404.50 4,620.00 931.13.590.54.4540 Organization Services 2019-00002560 8/1/2019 Accounts Payable Kennewick Public Facilities District-July 49,120.81 2019-00003001 9/3/2019 Accounts Payable Kennewick Public Facilities District-Aug. 55,233.36 2019-00003285 9/30/2019 Accounts Payable Kennewick Public Facilities District-Sept. 52,186.79 156,540.96 931.13.590.54.4635 Insurance Premiums 2019-00000358 7/1/2019 JE Insurance Premiums 267.16 2019-00000358 8/1/2019 JE Insurance Premiums 267.16 2019-00000358 9/1/2019 JE Insurance Premiums 267.16 801.48 931.13.590.54.4900 I/F Admin Services 2019-00000056 7/31/2019 JE City of Pasco 1,000.00 2019-00000056 8/31/2019 JE City of Pasco 1,000.00 2019-00000056 9/30/2019 JE City of Pasco 1,000.00 3,000.00 Total Expense 164,962.44$ CITY OF PASCO - PRODUCTION Payment Register From Payment Date: 7/01/2019 - To Payment Date: 9/30/2019 PFD Pasco Support ASSETS Cash 74,825$ Sales Tax Receivable 90,996 Prepaid Insurance 801 TOTAL ASSETS 166,622 LIABILITIES Accounts Payable - TOTAL LIABILITIES - TOTAL NET ASSETS 166,622$ PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET As of September 30, 2019 Annual Current YTD Variance % Received/ 2019 Period 2019 Budget / YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax 500,000$ 156,541$ 418,389$ 81,611$ 83.68% City of Pasco Grant 20,000 5,000 15,000 5,000 75.00% Interest Income 200 172 499 (299)249.62% Total Revenues 520,200 161,713 433,889 86,311 83.41% EXPENDITURES Advertising/Publications 500 - - 500 0.00% Legal Services 1,200 4,620 7,456 (6,256) 621.33% Kennewick PFD 500,000 156,541 418,389 81,611 83.68% Professional Services 5,000 - 32 4,968 0.64% Insurance 3,150 801 2,404 746 76.33% Administrative Services 6,094 3,000 9,000 (2,906) 147.69% Total Expenditures 515,944 164,962 437,282 78,662 84.75% Net Change in Fund Balances 4,256 (3,250) (3,393) 7,649 -79.73% Beginning Fund Balance, January 1 27,033 24,165 24,165 24,165 10.61% Ending Fund Balance 31,289$ 20,915$ 20,772$ 31,814$ -1.68% PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE As of September 30, 2019