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HomeMy WebLinkAbout082919 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY (HACPFC) August 29,2019 The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco and Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington on Thursday, August29,2019, at 4:00 p.m. 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Bishop, Domingos (anived at 4:05), Dukelow, Garcia Absent: Griffith STAFF'AND EX OFFICIO MEMBERS Present: Kathy Jones, Executive Director Matt Truman, Chief Financial Officer Brett Sanders, Director of Maintenance/Capital Fund Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector VISITORS Michele Sharrer, HACPFC Tenant Council President 3. APPROVAL OF AGENDA: Mr. Garcia made a motion to approve the agenda as presented. Ms. Dukelow seconded the motion and it passed unanimously,4 ayes,0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. trncluded were the minutes of the regular meeting of May 30,2019, and the checks listings for May 2019 - Bank of the West General Operating Account checks numbered 64928-65139 totaling 5364,120; Bank of the West General Operating Account checks for the month of June 2019 numbered 65140-65344 totaling $339,107; and Bank of the West General Operating Account checks for the month of July 2019 numbered 65345-65555 totaling $327,932. Also, approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $4,821.50 and, of that amount, $4,82i.50 will be turned over for collection plus the collection processing fees. F:\Executive\WPDATA\COMMISSIONER MEETINGS\MINUTES\2011-2020 Minutes\2019\0829l9.docx Board of Commissioners Meeting Minutes August 29,2019 Page 2 of3 5. STAFF REPORTS(a) u"":*tJ:JXilJ;:TJ,", orinterest to apply for vASH vouchers. we have obtained a letter of support from the Walla Walla Veteran's Administration. Attended a Community Hall meeting with Charter to discuss providing internet access to the low-income population. The Franklin county 2060 contract was signed - the monies will provide new water heaters for the Affordable Apartments. :fl ::#:i3fl"Ji*:ilf#;l'J#;,T"H"lf J'iff :1..areareaders o A new Intake & Eligibility Specialist was hired for the front desk. o Held in-house training for the new landlord tenant eviction laws. Prepared the survey given by HUD's OIG (Office of the Inspector General) office and will participate in the upcoming conference call. (b) Finance (Mr. Truman) . Completed the FDS report and submission. (c) Maintenance and Capital Fund (Mr. Sanders) o ZBA Architects has completed materials testing on the administrative building roof and the High Rise canopy. The specifications have been completed and contracts are being prepared. o The High Rise switch gear electrical project has completed and the surrounding area is being finished with new landscaping and inigation. o New sand has been placed in 5 playground areas throughout our developments and at the on-site Boys & Girls Club. An unsafe piece of play equipment has been removed from one of the areas. o The swamp cooler on top of the High Rise has been replaced. This unit cools the hallways and common areas of the building. o New air conditioners have been installed in 180 apartments. o REAC Inspections were conducted in AMPS 1 (score of 82) and 2 (score of e0). (d) Housing Programs (Ms. Salinas) o Working on SEMAP submittal. o There is only one vacancy in the Affordable Apartments. o Our Section 8 count is 250. (e) Security (Mr. Moore) o Mr. Moore participated in new U.S. Department of Housing and Urban Development (HUD) inspections training. F:\Executive\WPDATA\COMMISSIONER MEETINCS\MINUTESU0I l-2020 Minutes\2019\0829l9.docx 6. 7. Board of Commissioners Meeting Minutes August 29,2019 Page 3 of3 (0 Administration (lr{o report due to Ms. Richwine's absence.) NEW BUSINESS - None OTHER BUSINESS (a) Tenant Council President's Report Ms. Sharrer informed the Board that the Pflueger Rec Center is now open Monday and Wednesday afternoons for tenants to utilize the pool table, assorted games and puzzles. The council is also seeking first aid and fire extinguisher use training. EXECUTIVE SESSION At 4:30 p.m. the commissioners went into Executive Session per RCW 42.30.110 (g) for 5 minutes. 9, RECONVENE OPEN SESSION The open session was reconvened at 4:35 p.m. 10. ADJOURNMENT The meeting was adjourned at 4:36 p.m. The Board of Commissioners will next meet in regular session on September 26,2019,4:00 p.m. Jeremy Bishop Chair, Board of Commissioners 8. Kathy Jones, P Secretary, Boardof Commissioners Recording Secretary F:\Executive\WPDATA\COMMISSIONER MEETINGS\MINUTES\201I -2020 Minutes\2019\082919.docx