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HomeMy WebLinkAbout2019.09.16 Council Meeting PacketRegular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. September 16, 2019 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 9 (a) Approval of Minutes To approve the minutes of the Pasco City Council Meeting dated September 3, 2019. 10 - 12 (b) Bills and Communications To approve claims in the total amount of $2,606,342.84 ($911,618.27 in Check Nos. 231170-231386; $826,207.84 in Electronic Transfer Nos.825915-825920, 825931-825936; $33,990.26 in Check Nos. 52902- 52948; $828,692.95 in Electronic Transfer Nos. 30138230-30138798; $5,833.52 in Electronic Transfer Nos. 620-624). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $301,686.64 and, of that amount, authorize $135,629.51 to be turned over for collection. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 13 (a) CPR Save with Auto Aid Presentation 14 - 15 (b) Attendance Awareness Month Proclamation Page 1 of 119 Regular Meeting September 16, 2019 Council to present Attendance Awareness Proclamation to Paul Klein, Community Impact Manager of United Way Benton & Franklin Counties and Brian Leavitt, Executive Director of Learning Support of Pasco School District. 16 - 17 (c) Law Enforcement Appreciation Day Proclamation Council to present Proclamation to Nick Jacobsen of Garden Tri-Cities 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 18 - 96 (a) 2020-2025 Capital Improvement Plan MOTION: I move to approve Resolution No. 3914, approving the Capital Improvement Plan for calendar years 2020-2025. 97 - 105 (b) Code Amendment: Maximum Dwelling Height in R-3 & R-4 Zones MOTION: I move to adopt Ordinance No. 4456, increasing the maximum dwelling height permitted in R-3 and R-4 zoning districts and further, authorize publication by summary only. 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 106 - 119 (a) Interlocal Agreements - Columbia Basin College & Port of Pasco for Argent Road Project Page 2 of 119 Regular Meeting September 16, 2019 MOTION: I move to approve the Interlocal Agreement with Columbia Basin College & Port of Pasco for the Argent Road Project, and further, authorize the City Manager to execute the agreement. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” REMINDERS: • Tuesday, September 17, 4:00 - 5:00 PM: Pasco Public District Board Meeting - Council Chambers (Mayor Pro Tem Maloney, Rep.; Councilmember Milne, Alt) • Thursday, September 19, 10:45 - 11:45 AM: All Senior and CommUNITY Picnic - HAPO Center - 6600 Burden Boulevard (Mayor Watkins) • Thursday, September 19, 4:00 - 5:00 PM: Tri-Cities National Park Committee Meeting - Bechtel Board Room, Tri-Cities Regional Business & Visitor Center - 7130 West Grandridge Boulevard, Kennewick, WA (Mayor Watkins) • Thursday, September 19, 6:00 - 7:00 PM: Joint Parks & Recreation Commission Meeting - GESA Carousel of Dreams - 2901 Southridge Boulevard, Kennewick, WA (Councilmember Milne) • Friday, September 20, 10:00 - 11:00 AM: Benton-Franklin Council of Governments at Ben Franklin Transit, 1000 Columbia Park Trail, Richland, WA (Councilmember Alvarado, Rep.; Councilmember Barajas Alt.) • Saturday, September 21, 6:00 - 6:30: PM Law Enforcement Appreciation Day - The Garden - 6811 W. Okanogan Place, Kennewick, WA (Councilmember Barajas) This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability. (Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad.) Page 3 of 119 Regular Meeting September 16, 2019 Page 4 of 119 AGENDA REPORT FOR: City Council September 10, 2019 TO: Dave Zabell, City Manager Regular Meeting: 9/16/19 FROM: Debby Barham, City Clerk Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes 09.03.19 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Meeting dated September 3, 2019. III. FISCAL IMPACT: None. IV. HISTORY AND FACTS BRIEF: None. V. DISCUSSION: Page 5 of 119 REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 3, 2019 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado, Craig Maloney, Saul Martinez, David Milne, Pete Serrano and Matt Watkins. Staff present: Dave Zabell, City Manager; Eric Ferguson, City Attorney; Rick White, Community & Economic Development Director; Steve Worley, Public Works Director; Larry Dickerson, Interim Police Chief; Zach Ratkai, Administrative and Community Services Director; Richa Sigdel, Finance Dir ector; and Bob Gear, Fire Chief. The meeting was opened with the Pledge of Allegiance CONSENT AGENDA: Approval of Minutes To approve the minutes of the Pasco City Council Meeting dated August 19, 2019. Bills and Communications To approve claims in the total amount of $2,930,187.43 ($1,118,609.24 in Check Nos. 230939-231169; $987,243.79 in Electronic Transfer Nos. 825516-825525, 825538-825639, 825646-825652, 825657-825716, 825724-825783, 825785- 825824, 825844-825862; $40,981.67 in Check Nos. 52850-52901; $783,337.73 in Electronic Transfer Nos. 30137667-30138229; $15.00 in Electronic Transfer Nos.619). (RC) MOTION: Mr. Maloney moved to approve the Consent Agenda as read. Mr. Serrano seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGEMENTS: Yard and Business of the Month Awards Mayor Watkins presented Certificates of Appreciation for August 2019 "Yard of the Month" and "Business Appearance of the Month" to: • Yolanda Vazquez, 1902 N.7th Avenue • Robyn Tidrick, 1603 W. Marie Street • Mary & Jaime Cardona, 3708 Desert Plateau Drive • Sue Salazar, 8708 Nash Drive • Northwest Motorsport, 816 N. 28th Avenue REPORTS FROM COMMITTEES AND/OR OFFICERS: Verbal Reports from Councilmembers • Mr. Martinez encouraged Pasco residents to attend a meeting to discuss a plan to clean up the old Pasco landfill hosted by Department of Ecology scheduled on September 17 at Roberts Elementary School. Page 1 of 4 Page 6 of 119 REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 3, 2019 • Mr. Maloney recently visited the the Surf 'n Slide Water Park located in Moses Lake, WA and noted how popular the venue is and how it supports tourism. • Mr. Serrano stated that he recently had the privilege of throwing the first pitch at the Tri-City Dust Devils baseball game. • Mr. Alvarado attended a ribbon-cutting event with Tidewater Transportation & Terminals' new Snake River Terminal Ethanol facility. • Mr. Watkins and Mr. Milne also commented on the Tidewater's new ethanol facility. General Fund Monthly Report - July 2019 2019-2020 Financial Update VISITORS - OTHER THAN AGENDA ITEMS: Russel Glatt expressed concern about a parking issue in the downtown area with abandoned vehicles including a problem of abandoned grocery carts within the same vicinity. Council and Mr. Zabell briefly discussed the abandoned vehicles and grocery carts issues. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Street Vacation: A Portion of West Nixon Street (MF# VAC 2018-003) Mr. White provided a brief overview of the proposed vacation of a portion of West Nixon Street and distributed copies of an email and letter from property owners connected to the parcel of land expressing opposition to the vacation. Mr. Watkins opened the continuation of the public hearing. Mr. Steven Hovde expressed opposition to the vacation. Mr. Steven Imhoft also expressed opposition to the vacation and submitted a series of photos of the property that was being considered for vacation. Following three calls for comments, Mayor Watkins declared the Public Hearing closed. (RC) MOTION: Mr. Maloney moved, based on circulation concerns and future platting challenges, that the proposed vacation for a portion of West Nixon Street under Master File VAC 2018-003 be denied. Mr. Milne seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Chapel Hill Local Improvement District (LID) Financing Ms. Sigdel stated the only change to the financing amount for the Chapel Hill LID was due to payoffs within the past week. MOTION: Mr. Maloney moved to adopt Ordinance No. 4452, relating to Local Improvement District No. 150; fixing the terms of the Local Improvement District No. 150 Bond; providing for the purchase of such Bond by the City from funds on deposit in the City’s General Fund; and fixing the term of and interest Page 2 of 4 Page 7 of 119 REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 3, 2019 rate on Local Improvement District No. 150 assessment installments. Mr. Alvarado seconded. Motion carried unanimously. Parks and Recreation Advisory Board - Amendment to Membership Numbers MOTION: Mr. Maloney moved to adopt Ordinance No.4453, amending PMC 2.90.020 regarding membership of the Park and Recreation Advisory Board, and further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. Code Amendment: Street Improvements in RS-12 and RS-20 Zoning Districts (MF# CA 2019-011) MOTION: Mr. Maloney moved to adopt Ordinance No. 4454, relating to Street Improvement Requirements for RS-12 and RS-20 Residential Zoning Districts and further, to authorize publication by summary only. Mr. Martinez seconded. Motion carried unanimously. Street Name Revision: Madison Park Phase 5 Mr. White explained the need for the street name revision for a portion of Tyre Drive was due to the change in direction the street runs and to comply with emergency services procedures. MOTION: Mr. Maloney moved to approve Ordinance No. 4455 renaming the east to west extent of Tyre Drive to Corinth Drive, and further, authorize publication by summary only. Mr. Serrano seconded. Motion carried unanimously. NEW BUSINESS: Consideration of Collective Bargaining Agreement with Pasco Police Officers Association (PPOA) - Uniform Employees Mr. Zabell provided a brief review of the negotiations involved the collective bargaining agreement for 2019-2021 and then Mr. Zabell summarized the main points of the agreement. Council and staff further discussed various aspects of the proposed agreement. MOTION: Mr. Maloney moved to approve the 2019-2021 Collective Bargaining Agreement with the PPOA – Uniform Employees, and further, authorize the City Manager to execute the agreement. Mr. Martinez seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: • Mr. Zabell announced the 2019 Fiery Food Festival scheduled for Saturday, September 14 in downtown Pasco; current recruitment for the City's Boards, Commissions and Committees; a re-branding event of HAPO Center, formally called the TRAC, scheduled for Wednesday, September 4; and the All Seniors and CommUNITY Picnic scheduled for Thursday, September 19 at the HAPO Center. Page 3 of 4 Page 8 of 119 REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 3, 2019 • Mr. Serrano commented about a recent Visit Tri-Cities meeting and stated that Visit Tri-Cities will present their annual TPA report at an upcoming Council meeting. • Mr. Watkins congratulated Mr. Alvarado for completing a leadership program through the Association of Washington Cities (AWC) and presented Mr. Alvarado with the certificate of Municipal Leadership from AWC. ADJOURNMENT. There being no further business, the meeting was adjourned at 7:48 p.m. PASSED AND APPROVED this 16th day of September 2019. APPROVED: ATTEST: Matt Watkins, Mayor Debra Barham, City Clerk Page 4 of 4 Page 9 of 119 AGENDA REPORT FOR: City Council September 12, 2019 TO: Dave Zabell, City Manager Regular Meeting: 9/16/19 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 09.16.19 Bad Debt Write-off/Collection II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $2,606,342.84 ($911,618.27 in Check Nos. 231170-231386; $826,207.84 in Electronic Transfer Nos.825915-825920, 825931- 825936; $33,990.26 in Check Nos. 52902-52948; $828,692.95 in Electronic Transfer Nos. 30138230-30138798; $5,833.52 in Electronic Transfer Nos. 620-624). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $301,686.64 and, of that amount, authorize $135,629.51 to be turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 10 of 119 REPORTING PERIOD: September 16, 2019 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 231170-231386 52902-52948 Total Check Amount $911,618.27 $33,990.26 Total Checks 945,608.53$ Electronic Transfer Numbers 825915-825920 30138230-30138798 620-624 825931-825936 Total EFT Amount $826,207.84 $828,692.95 $5,833.52 $0.00 Total EFTs 1,660,734.31$ Grand Total 2,606,342.84$ Councilmember 100 205,323.23 110 25,110.77 120 0.00 130 0.00 140 9.65 142 0.00 144 0.00 145 1,404.00 150 4,737.12 160 40.80 165 945.00 166 18,233.07 170 1,684.43 180 38.64 185 0.00 188 0.00 189 0.00 190 162.00 191 0.00 192 0.00 194 82,912.87 195 0.00 196 HOTEL/MOTEL EXCISE TAX 0.00 245 0.00 367 76,087.86 410 415,134.78 510 68,753.79 511 8,520.49 515 0.00 516 0.00 520 294,943.10 619 0.00 630 1,677.71 690 1,400,623.53 GRAND TOTAL ALL FUNDS:2,606,342.84$ EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE OLD FIRE OPEB FLEX PAYROLL CLEARING EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY STREET OVERLAY City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 16th day of September, 2019 that the merchandise or services hereinafter specified have been received and are approved for payment: Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET The City Council August 29 - September 11, 2019 C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved Page 11 of 119 BAD DEBT WRITE-OFF/COLLECTION August 1, - August 31, 2019 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $20 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $20.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are return ed with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Write-off Referred to Collection Total Write-off Utility Billing $ 0.00 55.38 55.38 Ambulance $ 166,057.13 13,968.63 180,025.76 Court A/R $ .00 118,749.50 118,749.50 Code Enforcement $ .00 2,856.00 2,856.00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 166,057.13 135,629.51 301,686.64 Page 12 of 119 City of Pasco Fire Department  (509) 545-3426 ext 1  Fax (509) 543-5717 P.O. Box 293  1011 East Ainsworth St  Pasco, WA 99301 “Honorably Protect and Serve Our Community” CPR save on 7-26-2019 at 05:58 at “A-Team” Cross Fit gym. On the morning of July 26th, an individual at A-Team cross fit gym experienced a medical emergency resulting in cardiac arrest. Pasco and Richland fire units as well as Pasco PD were dispatched to a CPR in progress at A-Team. The closest medic units from Pasco were involved with other calls at the time of the incident at A-Team, so medics units were dispatched from our Pasco Oregon Street station and the Richland station on George Washington Way through our automatic aid agreement. Although the medics from the closest station on Road 68 were transporting another patient, because of our deployment model the engine company from the Rd 68 station was available and arrived at the scene at 06:03, as did a Pasco PD unit who assisted with CPR. All Pasco fire engines and ladders are equipped with medical equipment, including Automatic External Defibrillators (AED’s), and many times are staffed with an advanced medical care level individual, which was the case on this call. The engine crew deployed their AED and a shock was recommended. The AED then recommended a second shock, which was implemented. The engine Captain who has advanced medical training started an IV on the patient. The first medic unit to arrive was from the Richland station and they blended in seamlessly with the Pasco engine crew and continued resuscitation efforts. The medic unit from the Oregon Street station arrived and the Richland medic transferred patient care to the Pasco medic while continuing to work together effortlessly. Additional shocks were administered along with advanced life support medications and established the insertion of the airway. After all this effort, including 6 shocks, the patient had a return of spontaneous circulation and was transported by Pasco medics to Kadlec Hospital. In recognition and in Cooperation with the City of Richland fire department we are proud to present these certificates and challenge coins to the members of the Pasco Fire Department involved in this difficult resuscitation. Page 13 of 119 AGENDA REPORT FOR: City Council September 9, 2019 TO: Dave Zabell, City Manager Regular Meeting: 9/16/19 FROM: April Culwell, Executive Administrative Assistant Executive SUBJECT: Attendance Awareness Month Proclamation I. REFERENCE(S): Proclamation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Council to present Attendance Awareness Proclamation to Paul Klein, Community Impact Manager of United Way Benton & Franklin Counties and Brian Leavitt, Executive Director of Learning Support of Pasco School District. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 14 of 119 Proclamation “Attendance Awareness Month” September 2019 WHEREAS, good attendance in school is essential to student achievement, learning and progress toward graduation; and WHEREAS, chronic absence – missing 10 percent, two or three days a month, or more – is a proven predictor of academic trouble and dropout rates, and weakens our communities and our local economy; and WHEREAS, the impact of chronic absence hits low-income students and children of color particularly hard and exacerbates the achievement gap that separates these students from their peers if they lack the resources to make up lost time, or face systemic barriers to getting to school; such as unreliable transportation, lack of access to health care, unstable or unaffordable housing; and WHEREAS, absenteeism also undermines efforts to improve struggling schools, since it is hard to measure improvements in classroom instruction if students are not in class to benefit from them; and WHEREAS, schools and community partners can reach out more frequently to absent students to determine why they are missing school and what would help them attend more regularly; and WHEREAS, all students, even those who show up regularly, are affected by chronic absence because teachers must spend time reviewing for students who missed lessons; and WHEREAS, chronic absence can be significantly reduced when schools, parents and communities work together to monitor and promote good attendance and address hurdles that keep children from getting to school; NOW, THEREFORE, I, Matt Watkins, Mayor of the City of Pasco, Washington, do hereby proclaim our city will stand with the nation in recognizing September as “Attendance Awareness Month.” We hereby commit to focusing on reducing absenteeism to give all children an equal opportunity to learn, grow and thrive academically, emotional and socially. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Pasco, State of Washington, to be affixed this 16th day of September 2019. Matt Watkins, Mayor City of Pasco Page 15 of 119 AGENDA REPORT FOR: City Council September 9, 2019 TO: Dave Zabell, City Manager Regular Meeting: 9/16/19 FROM: April Culwell, Executive Administrative Assistant Executive SUBJECT: Law Enforcement Appreciation Day Proclamation I. REFERENCE(S): "Back the Blue" - Law Enforcement Appreciation Proclamation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Council to present Proclamation to Nick Jacobsen of Garden Tri-Cities III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 16 of 119 Proclamation “Back the Blue Day” September 21, 2019 WHEREAS, the officers of the Police Department of the City of Pasco along with law enforcement officers of the region proudly partner with area residents to ensure safety in our community; and WHEREAS, these officers act in a selfless manner to protect and serve the residents of our region on a daily basis; and WHEREAS, the Garden Tri-Cities of Kennewick is hosting a Law Enforcement Appreciation Day called Back the Blue as a show of support for law enforcement officers, active and retired, and their families; and NOW, THEREFORE, I, Matt Watkins, Mayor of the City of Pasco, Washington, on behalf of the entire City Council, do hereby proclaim September 15 as “Back the Blue Day” and urge all citizens to celebrate Back the Blue Day, to support local and regional law enforcement and The Garden’s sentiment that, “Together, we’re better!” IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Pasco, State of Washington, to be affixed this 3rd day of September 2019. Matt Watkins, Mayor City of Pasco Page 17 of 119 AGENDA REPORT FOR: City Council September 11, 2019 TO: Dave Zabell, City Manager Regular Meeting: 9/16/19 FROM: Richa Sigdel, Director Finance SUBJECT: 2020-2025 Capital Improvement Plan I. REFERENCE(S): Capital Improvement Plan Presentation Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ________, approving the Capital Improvement Plan for calendar years 2020-2025. III. FISCAL IMPACT: None. Budget appropriations for Capital Projects are made through the biennial Operating and Capital budget process. IV. HISTORY AND FACTS BRIEF: The proposed six-year Capital Improvement Plan (CIP), presents the plan for how major public facility improvements will be accomplished over the next six years. Projects in this document propose to strategically invest in the future of our community in a manner that promotes adopted City Council goals and guides the development and sustainability of the City for not just the six -year timeframe, but also the next 20-year planning horizon. The City, through the CIP, provides for fiscal sustainability and economic vitality of our community through thoughtful, well-prioritized and leveraged investment – using long term planning to shape near-term decisions. This document provides project overviews, priority assessment, principle need, justification, expense summaries, and revenue sources. While the biennial budget and a CIP Plan are intertwined, the six -year CIP is subject to considerable change and should not be considered as an allocation or appropriation of funding. Page 18 of 119 V. DISCUSSION: The staff presentation highlighted projects which are critical to the Council goals and objectives. As previously discussed, the CIP is a plan and, as such, requires annual updating to reflect changing conditions and priorities. The CIP identifies the funding status of each project. The proposed 2020-2025 CIP was presented to Council for discussion at the September 9th Council Workshop meeting. Following Council consideration and discussion of the Plan, Argent Road improvement projects were further clarified by retitling all with phase numbers. Furthermore, Phase 2 (Rd. 36 Intersection) was moved forward with design starting in 2020 and construction in 2021. New project sheets are attached to this staff report. Pedestrian/Bicycle Access Sylvester Street Overpass was proposed as a "study only" project due to significant unknown factors to determine a future scope. Staff is requesting the study to better understand if the existing structure can be modified to accommodate bicycle/pedestrian facilities or if a new structure will be required. These two options will yield significantly different requests in terms of scope and funding requests. Staff is recommending that City work with WSDOT to make a preliminary assessment and bring the finding and new scope to the Council for consideration. Below is a summary of CIP Projects proposed for 2020-2025 An updated Plan document will be distributed within the next several weeks reflecting the change discussed. Page 19 of 119 2020‐2025 Capital Improvement Plan Status Department Group Assessment Principal Need Funding Status Quality of Life Total Project to Scheduled Plan Plan Plan Plan Plan Plan Total Expenditures Project Date Year Year Year Year Year Year Year Request Expenses 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 Design 415                  200                  215             ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Land & Right‐of‐Way ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Construction 1,600               ‐                       1,600          ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Other ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Total Expenditures 2,015              200                  1,815          ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Total Project to Plan Plan Plan Plan Plan Plan Plan Total Funding Sources Project Date Year Year Year Year Year Year Year Request Revenue 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 CBC Grant 800                   ‐                       800             ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Port of Pasco 800                   ‐                       800             ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Arterial Street Fund 415                  200                  215             ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Total Funding 2,015              200                  1,815          ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Total Plan Plan Plan Plan Plan Plan Plan Plan Total Operating Impact Operating Year Year Year Year Year Year Year Year Request Impact 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 Revenue ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Expenses ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Net Impact ‐                       ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        *amounts shown in thousands Summary Project Description This project was originally considered in its entirety from Road 36 to 20th Avenue. It also includes two important stakeholders in Columbia Basin Community  College (CBC) and the Port of Pasco (Port). Due to the immediate improvements necessary as part of the development of the Port’s property, namely the  new Marriot hotel, it became necessary to break the project into phases. Phase 1 includes improvements from Varney Lane/Saraceno Way to 20th Avenue,  Phase 2 makes improvements to the intersection of Road 36 and Argent, while Phase 3 connects the previous two projects. Improvements include street widening with a new roadway surface along with curb/gutter and sidewalk. Utilities, including stormwater, will also be built as  part of the improvements. PROJECT SCOPE ANNUAL ALLOCATION OPERATING IMPACT ANNUAL OPERATING IMPACT Public Safety Fully Funded Justification This meets the Council Goal of: Promote a highly‐functional multi‐modal  transportation network       This is an actual area photo of the proposed project Argent Road ‐ Phase 1 (Saraceno/Varney to 20th  Ave.) Argent Road Improvements ‐ 20th Avenue to Saraceno  Way PICTURE Desirable Project Number ‐ 12001 Ongoing Public Works Transportation Page 20 of 119 2020‐2025 Capital Improvement Plan Status Department Group Assessment Principal Need Funding Status Quality of Life Total Project to Scheduled Plan Plan Plan Plan Plan Plan Total Expenditures Project Date Year Year Year Year Year Year Year Request Expenses 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 Design 128                   ‐                        ‐                  128             ‐                   ‐                   ‐                   ‐                  128                   Land & Right‐of‐Way ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Construction 722                   ‐                        ‐                   ‐                  722             ‐                   ‐                   ‐                  722                   Other ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Total Expenditures 850                   ‐                        ‐                  128            722             ‐                   ‐                   ‐                   ‐                  850                   Total Project to Plan Plan Plan Plan Plan Plan Plan Total Funding Sources Project Date Year Year Year Year Year Year Year Request Revenue 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 CBC Grant 425                   ‐                        ‐                  128            722             ‐                   ‐                  850                   Port of Pasco 425                   ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Total Funding 850                   ‐                        ‐                  128            722             ‐                   ‐                   ‐                   ‐                  850                   Total Plan Plan Plan Plan Plan Plan Plan Plan Total Operating Impact Operating Year Year Year Year Year Year Year Year Request Impact 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 Revenue ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Expenses ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Net Impact ‐                       ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        *amounts shown in thousands Summary Project Description This project will construct intersection improvements to improve the current level of service.  The intersection improvements will be either a signalized  intersection or a roundabout. PROJECT SCOPE ANNUAL ALLOCATION OPERATING IMPACT ANNUAL OPERATING IMPACT Growth Fully Funded Justification This meets the Council Goal of: Promote a highly‐functional multi‐modal  transportation network       This is an actual area photo of the proposed project Argent Road ‐ Phase 2 (Rd 36 Intersection  Improvements) Argent Road and Road 36 Intersection Improvements PICTURE Desirable Project Number ‐ 20011 New Public Works Transportation Page 21 of 119 2020‐2025 Capital Improvement Plan Status Department Group Assessment Principal Need Funding Status Quality of Life Total Project to Scheduled Plan Plan Plan Plan Plan Plan Total Expenditures Project Date Year Year Year Year Year Year Year Request Expenses 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 Design 300                   ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                  300            300                   Land & Right‐of‐Way ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Construction ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Other ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Total Expenditures 300                   ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                  300            300                   Total Project to Plan Plan Plan Plan Plan Plan Plan Total Funding Sources Project Date Year Year Year Year Year Year Year Request Revenue 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 Arterial Street Fund 300                   ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                  300            300                   ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Total Funding 300                   ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                  300            300                   Total Plan Plan Plan Plan Plan Plan Plan Plan Total Operating Impact Operating Year Year Year Year Year Year Year Year Request Impact 12/31/2018 2019 2020 2021 2022 2023 2024 2025 2020 ‐ 2025 Revenue ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Expenses ‐                        ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        Net Impact ‐                       ‐                        ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                        *amounts shown in thousands Summary Project Description This project will construct widening, access, and frontage improvements to that portion of Argent Road. This project connects the previous two  improvement projects. These improvements focus on the needs of the adjacent stakeholders, which include the Port of Pasco (Port), and Columbia Basin  Community College (CBC). PROJECT SCOPE ANNUAL ALLOCATION OPERATING IMPACT ANNUAL OPERATING IMPACT Growth Fully Funded Justification This meets the Council Goal of: Promote a highly‐functional multi‐modal  transportation network       This is an actual area photo of the proposed project Argent Road ‐ Phase 3 (Rd. 36 to Saraceno/Varney) Argent Road Improvements ‐ Saraceno Way to Road  36 PICTURE Desirable Project Number ‐ 20010 New Public Works Transportation Page 22 of 119 2020-2025 ProposedCapital Improvement PlanPage 23 of 119 Capital Improvement Program TrendPage 24 of 119 2020-2025 CIP by Project GroupPage 25 of 119 Design for Lewis Street - Shovel ReadyDesign for Station 83 and 84Design for Irrigation Pump StationCompleted DesignsPage 26 of 119 20th Ave Overlay – Court St. to I-182Chapel Hill Blvd ExtensionChapel Hill Blvd Water Main Upsize – Road 84 to Road 68Butterfield WTP PLC and Controls UpdateChapel Hill Blvd Irrigation Main – Road 84 to Road 68Columbia Raw Water Intake – APWA-WA Project of the Year AwardFoster Wells Force MainCompleted ProjectsPage 27 of 119 Harris Road Sewer Trunk linePurchase of Land for Station 85Sycamore, Hugo & Waldemar Grind & OverlayOregon Avenue Phase I ImprovementsWWTP PLC and Controls UpdateSchuman Lane WaterlineCompleted ProjectsPage 28 of 119 FundingCurrent and Future Debt – Funding that can be derived from issuance of debt. General government revenue or utility rates would support debt service for future yearsGrants – Grants from Federal, State, and Local agencies. Grants can be fully secured or identified as a source of fundingInternal Fund Reserve – Current and future fund balance reserve from City’s fundsLocal Partnership – Partnership with other local agencies, developers, or property ownersUnsecured Funding – Funding sources are not identified and secured. Staff will be working to identify and secure funding in futurePage 29 of 119 Revenue SourcesPage 30 of 119 All internal funds are fully secured as of this CIP preparationFunding status is indicated with each project. Construction is not started until budget is authorized by Council and is fully funded.RevenuePage 31 of 119 1.Council Goals2.Master Plans3.Facility Plans4.Assessment of System5.Principal NeedProject Selection CriteriaPage 32 of 119 PROJECT HIGHLIGHTSFIREPage 33 of 119 SummaryPg# Project Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025Fire 28,149 97 2,105 16,745 8,014 128 530 507 23 25,947 2 Fire Station 83 Replacement 5,969 49 1,480 4,440 - - - - - 4,440 3 Fire Station 84 Replacement 12,676 46 325 12,305 - - - - - 12,305 6 Fire Station 85 Addition 8,302 2 300 - 8,000 - - - - 8,000 4 Fire Station 86 Property Purchase 500 - - - - - 500 - - 500 5 Fire Station 87 Property Purchase 500 - - - - - - 500 - 500 7Training Center Car Prop 23 - - - - - - - 23 23 8 Training Center Improvements 179 - - - 14 128 30 7 - 179 Page 34 of 119 Continuing ProjectsRelocation of Station 83 and 84 (Pg. 2 &3)◦Funding secured◦Design Completed◦Project expected to total $18.6 millionPage 35 of 119 New ProjectsoStation 86 and 87 Property Purchase (Pg. 4 & 5)oTraining Center Prop (Pg. 8)Page 36 of 119 •Design Completed•Fully Funded – LTGO Bond•Estimated Cost•Station 83 - $6.0 million•Station 84 - $12.7 millionReplacement of Station 83 and 84 (Pg. 2 & 3)Page 37 of 119 •Unsecured Funding•Estimated Cost -$179 thousandTraining Center Improvements (Pg. 8)Page 38 of 119 PROJECT HIGHLIGHTSGeneralPage 39 of 119 SummaryPg# Project Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025General 13,173 187 1,291 7,715 3,865 115 - - - 11,695 10 Animal Shelter 5,017 187 30 4,800 - - - - - 4,800 11 Animal Shelter - Little League Parking Lot 615 - 15 600 - - - - - 600 13 Community Center 4,900 - 150 1,000 3,750 - - - - 4,750 12 Gesa Stadium 2,000 - 1,000 1,000 - - - - - 1,000 14 Wayfinding and Signage 641 - 96 315 115 115 - - - 545 Page 40 of 119 Continuing ProjectsAnimal Shelter (Pg. 10)◦Updated costsGESA Stadium (Pg. 12)◦No changeCommunity Center (Pg. 13)◦Updated costs, feasibility studyWayfinding and Signage (Pg. 14)◦Schedule changePage 41 of 119 New ProjectsoAnimal Shelter – Little League Parking Lot (Pg. 11) Page 42 of 119 Animal Shelter•Design - Complete•Funding – Secured - Partnership with City of Kennewick and City of Richland•Estimated cost $5.0 millionAnimal Shelter – Little League Parking Lot•Design – Expected to be complete by end of 2019•Funding – Secured – Park Development Fund•Estimated cost $615 thousandAnimal Shelter & Little League Parking Lot (Pg. 10 & 11)Page 43 of 119 Community Center (Pg. 13)•Cost escalated for construction from prior years estimate •Feasibility study -ongoingPage 44 of 119 GESA Stadium (Pg. 12)•Seats and lights replaced in 2019•Funding -Secured - LTGO bond•Estimated cost -$2.0 millionPage 45 of 119 PROJECT HIGHLIGHTSParks and RecreationPage 46 of 119 SummaryProject Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025Parks and Recreation 30,482 1,372 1,162 9,983 5,150 6,410 1,285 620 4,500 27,948 A Street Sporting Complex - Phase 1 606 35 132 439 - - - - - 439 Chapel Hill Park 713 13 - 700 - - - - - 700 Community Park Northwest 6,100 - - 1,400 - - - 200 4,500 6,100 Dog Park 450 - - - 450 - - - - 450 Franklin County Irrigation District (FCID) Trail 870 - - - 55 360 35 420 - 870 Highland Park Parking and Field Expansion 825 - - - 75 750 - - - 825 Kurtzman Shelter 60 - - 60 - - - - - 60 Marina Dock Replacement - Dock B 1,650 - - - - 1,650 - - - 1,650 Pasco Sporting Complex 251 11 140 100 - - - - - 100 Peanuts Park Restoration 7,178 361 542 6,275 - - - - - 6,275 Road 48 Park 3,476 926 - - 50 1,250 1,250 - - 2,550 Road 54 Erwen Property 420 - - - 20 400 - - - 420 Road 84 Park 750 - - 350 400 - - - - 750 Sacajawea Levee Lowering 4,757 26 35 196 2,500 2,000 - - - 4,696 Sacajawea Trail Burlington Northern Santa Fe 1,650 - - 50 1,600 - - - - 1,650 Schlagel Park/Boat Basin Improvements 626 - 313 313 - - - - - 313 Sylvester Park Sporting Courts 100 - - 100 - - - - - 100 Page 47 of 119 Continuing Projects“A” Street Sporting Complex (Pg. 16)◦Change to scope, cost and funding planPeanuts Park (Pg. 20)◦Design ongoing, updated costsCommunity Park Northwest(Pg. 24)◦Change to scope and scheduleSacajawea Heritage Trail – Levee Lowering(Pg. 29)◦Updated cost, feasibility studyRoad 48 Park(Pg. 26)◦Change to scope and schedulePage 48 of 119 New ProjectsMarina Dock Replacement – Dock B (Pg. 32)◦Newly damaged ◦Estimates based on recent experience with Dock APage 49 of 119 “A” Street Sporting Complex (Pg. 16)•Phase I cost included in proposed CIP•Includes 3 fields and a parking lot•Fully funded by RCO grant and Park Development fundPage 50 of 119 Community Park Northwest (Pg. 24)•Scope, schedule and cost changed•Purchase of land moved up in schedule•Funding – Secured for land purchase, unsecured for design and construction•Estimated cost - $6.1 million Page 51 of 119 Peanuts Park Restoration (Pg. 20)•Design - Ongoing•Funding – Secured -Various sources•Estimated cost - $7.2 millionPage 52 of 119 Road 48 Park (Pg. 26)•Design – Not started•Funding – Unsecured for future phases•Estimated cost - $3.5 million, $2.55 million needed for design and constructionPage 53 of 119 Sacajawea Levee Lowering (Pg. 29)•Design - Ongoing•Funding –Partially secured •Estimated cost -$4.8 millionPage 54 of 119 PROJECT HIGHLIGHTSTransportationPage 55 of 119 Project Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025Transportation 59,326 6,789 4,254 16,037 11,697 3,620 5,287 5,952 5,690 48,283 Annual Pavement Preservation Program 5,499 - - 850 876 902 929 957 985 5,499 Argent Road and Road 36 Intersection Improvements 850 - - - - 128 722 - - 850 Argent Road Improvements - 20th Ave to Saraceno 2,015 200 1,815 - - - - - - - Argent Road Improvements - Saraceno Way to Road 36 300 - - - - - - - 300 300 Burns Road Pedestrian/Bicycle Pathway - Road 100 to Road 90 119 - - 11 108 - - - - 119 Burns Road Pedestrian/Bicycle Pathway - Road 84 to Road 68 102 - - 11 - - 91 - - 102 Burns Road Pedestrian/Bicycle Pathway - Road 90 to Road 84 71 - - 8 - 63 - - - 71 Citywide Traffic Controller Upgrades - Phase 2 3,556 - 300 3,256 - - - - - 3,256 Court Street and Road 68 Intersection Improvements 860 - - - - 75 50 735 - 860 Crescent Road Surface Improvement 400 - - - - - - 45 355 400 Franklin County Irrigation District (FCID) Canal Bicycle/Pedestrian Pathway Study 870 - - - 90 360 420 - - 870 Industrial Way - Foster Wells to Kartchner Preservation 532 - - - 60 472 - - - 532 James Street Improvements - Oregon Avenue to East End 483 - - - 48 435 - - - 483 Lewis Street Corridor Improvements - 2nd Avenue to 5th Avenue 1,625 - 25 550 550 500 - - - 1,600 Lewis Street Overpass 28,639 6,589 2,023 10,540 9,487 - - - - 20,027 Pedestrian/Bicycle Access Road 100 Interchange 2,320 - - - - 120 2,200 - - 2,320 Pedestrian/Bicycle Access Road 68 Interchange 1,100 - - - - - 100 1,000 - 1,100 Pedestrian/Bicycle Access Sylvester Street Overpass 78 - - - 78 - - - - 78 Road 100 Widening - Court Street to Chapel Hill Boulevard 4,125 - - - - - 375 1,500 2,250 4,125 Road 44 and Argent Road Intersection Analysis 65 - - - - - - 65 - 65 Road 68 Widening - Interstate 182 to Chapel Hill Boulevard 308 - 58 250 - - - - - 250 Road 76 Overpass 300 - - - - - - - 300 300 Sandifur Parkway Extension - Phase 1 (West of Road 100) 1,650 - - - - - 150 1,500 - 1,650 Sandifur Parkway Extension - Phase 2 (West of Road 100) 1,650 - - - - - - 150 1,500 1,650 Sandifur Parkway Widening - Road 52 to Road 60 425 - - 25 400 - - - - 425 Signage and Striping Improvements at Road 68 and Burden Boulevard 260 - - 260 - - - - - 260 Traffic Analysis for Interstate Interstate 182 at Road 68 Interchange 300 - - - - 300 - - - 300 Traffic Analysis for Interstate Interstate 182 at State Route 395 Interchange 265 - - - - 265 - - - 265 Traffic Analysis for State Route 12 Interchange 250 - - - - - 250 - - 250 Wrigley Drive Extension 309 - 33 276 - - - - - 276 Page 56 of 119 Continuing ProjectsLewis Street Overpass (Pg. 41)◦Updated cost based on final designPedestrian/Bicycle Access through Interchanges (Pg. 53 & 54)◦Updated costCitywide Traffic Controller Upgrades – Phase 2 (Pg. 38)◦Updated costArgent Road Improvements (Pg. 35-37)◦Updated costs and phasing of projectPage 57 of 119 New ProjectsSandifur Extension (Pg. 58 & 59)◦East and West of Road 100Burns Road Pedestrian/Bicycle Pathway◦Road 100 to 90 (Pg. 49), Road 84 to 68 (Pg. 47), Road 90 to 84 (Pg. 48), Page 58 of 119 Annual Pavement Preservation Program (Pg.34)•Maintain quality streets•Annual allocation of Street Overlay revenue (utility taxes)•Projects are identified for near term planning years or during Biennial Budget process Page 59 of 119 Bike/Pedestrian Access•Burns Road:•Road 84 to Road 68 – Pg. 47 - $102 thousand •Road 90 to Road 84 – Pg. 48 - $71 thousand•Road 100 to Road 90 – Pg. 49 - $300 thousand•Road 68 Interchange – Pg. 53 - $1,100 thousand•Road 100 Interchange – Pg. 54 - $2,320 thousand•Sylvester Street Overpass – Pg. 55 - $78 thousand•FCID Canal Bicycle/Pedestrian Pathway Study –Pg. 52 - $870 thousand Page 60 of 119 Citywide Traffic Controller Upgrades –Phase 2 (Pg. 38)•Funding – Secured -Various sources•Estimated cost - $3.6 millionPage 61 of 119 Lewis Street Corridor Improvements ‐2nd Avenue to 5thAvenue (Pg. 40)•Design –Consultant selection underway•Funding –Secured •Estimated cost -$1.6 millionPage 62 of 119 Lewis Street Overpass (Pg. 41)•Final Design -Complete•Funding – Secured –Ongoing communication with granting agencies for additional funding•Estimated cost - $28.6 millionPage 63 of 119 Road 100 Widening - Court Street to Chapel Hill (Pg. 57)•Design – Not started•Funding –Partially secured •Estimated cost - $4.1 million Page 64 of 119 Sandifur Parkway Extension - Phase 1 (West of Rd 100) (Pg. 58)•Design - Not started•Funding - Partially funded –Partnership with Developers •Estimated cost -$1.65 millionPage 65 of 119 PROJECT HIGHLIGHTSUtilities – Process Water Reuse FacilityPage 66 of 119 SummaryProject Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025Process Water Reuse Facility 46,836 1,411 9,372 16,912 19,141 - - - - 36,053 Columbia East Lift Station and Force Main 15,129 1,199 5,621 8,309 - - - - - 8,309 Process Water Reuse Facility (PWRF) Irrigation Pump Station (IPS) Improvements 8,751 212 3,439 5,100 - - - - - 5,100 Process Water Reuse Facility (PWRF) Primary Treatment Improvement 22,956 - 312 3,503 19,141 - - - - 22,644 Page 67 of 119 Continuing Projects◦Columbia East Lift Station & Force Main (Pg. 72)◦Updated cost and schedule◦PWRF Irrigation Pump Station (IPS) Improvements (Pg. 73)◦Updated cost and schedule◦PWRF Primary Treatment Improvement (Pg. 74)◦Updated cost and schedulePage 68 of 119 New ProjectsNo new projectsPage 69 of 119 Irrigation Pump Station (IPS) Improvements (Pg. 73)•Design - Complete•Funding - Partially funded –Unsecured Revenue Bond•Estimated cost -$8.8 millionPage 70 of 119 Primary Treatment Plant Improvement (Pg. 74)•Design –Not started•Funding - Partially funded•Estimated cost -$23 millionPage 71 of 119 PROJECT HIGHLIGHTSUtilities – Sewer Page 72 of 119 SummaryProject Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025Sewer 58,518 469 1,283 20,734 10,142 7,923 4,770 6,473 6,724 56,766 9th and Washington Lift Station 680 53 131 496 - - - - - 496 Annual Sewer System Improvements - Development 1,600 200 200 200 200 200 200 200 200 1,200 Maitland Lift Station - Purchase and Install 4th Pump 106 18 46 42 - - - - - 42 Northwest Area Lift Station 3,500 - - 3,500 - - - - - 3,500 Northwest Area Trunkline - Sandifur Parkway Extension to Desiree Street 4,598 - - 4,598 - - - - - 4,598 Pearl Street Lift Station 1,149 141 335 673 - - - - - 673 Public Works Operation Center - - - - - - - - - - Road 36 Lift Station Upgrades 693 57 135 501 - - - - - 501 Road 52 and Pearl Street Lift Station - Riverview 2,420 - 336 684 1,400 - - - - 2,084 Road 84 and Roberts Drive Lift Station - Riverview 2,500 - - - - 500 2,000 - - 2,500 Southeast Industrial Trunkline - - - - - - - - - - Trunkline Deficiency - Court Street - - - - - - - - - - Waste Water Treatment Plant (WWTP) Improvements - Phase 1 25,905 - 100 10,040 8,542 7,223 - - - 25,805 Waste Water Treatment Plant (WWTP) Improvements - Phase 2 15,367 - - - - - 2,570 6,273 6,524 15,367 Page 73 of 119 Continuing Projects◦WWTP Improvements - Phase 1 and Phase 2 (Pg. 83 & 90)◦Facility Plan complete◦Updated cost and schedule◦Northwest Area Lift Station (Pg. 82)◦Updated cost and schedule◦Presented in prior year as “Broadmoor Area Lift Station”◦Road 52 & Pearl Street Lift Station – Riverview (Pg. 86)◦Updated cost and schedule◦Road 84 & Roberts Drive Lift Station – Riverview (Pg. 87)◦Updated cost and schedulePage 74 of 119 New ProjectsoNW Area Trunkline - Sandifur (ext) to Desiree (Pg. 84)Page 75 of 119 Northwest Area Lift Station (Pg. 82) •Partnership•Funding - Partially funded –Unsecured Revenue Bond•City Share: Estimated cost -$3.5 millionPage 76 of 119 NW Area Trunkline –Sandifur (ext) to Desiree (Pg. 84)•Investigating possible LID•Estimated cost -$4.6 millionPage 77 of 119 WWTP Improvements - Phase 1 (Pg. 83)•Consultant Selection Underway•Anticipated Grant/Loan from Department of Ecology •Estimated cost - $25.9 million•Includes Projects:•Outfall Study•Secondary Treatment Project 1•Outfall Project 1•Mechanical Dewatering•Mechanical ThickeningPage 78 of 119 PROJECT HIGHLIGHTSUtilities – Stormwater Page 79 of 119 SummaryProject Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025Stormwater 1,079 - 50 200 50 629 50 50 50 1,029 1st Avenue Pipe Rehab 249 - - - - 249 - - - 249 Annual Stormwater Improvements - Development 350 - 50 50 50 50 50 50 50 300 North Industrial Way Infiltration Retrofit Project 150 - - 150 - - - - - 150 Sylvester Pipe Relining 330 - - - - 330 - - - 330 Page 80 of 119 PROJECT HIGHLIGHTSUtilities - Irrigation Page 81 of 119 Project Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025Irrigation 2,089 - 109 320 520 520 520 50 50 1,980 Annual Irrigation System Improvements - Development 350 - 50 50 50 50 50 50 50 300 Chapel Hill Boulevard to Interstate 182 - Irrigation Main 100 - - 100 - - - - - 100 Columbia River Intake Capacity Upgrades 229 - 59 170 - - - - - 170 Well Capacity Upgrades 1,410 - - - 470 470 470 - - 1,410 SummaryPage 82 of 119 New ProjectsoColumbia River Intake Capacity Upgrades (Pg.68)oWell Capacity Upgrades (Pg.70)Page 83 of 119 Columbia River Intake Capacity Upgrades (Pg. 68)•Design – Not Started•Funding –Utility Rate•Estimated cost -$229 thousandPage 84 of 119 Well Capacity Upgrades (Pg. 70)•Design - Not started•Funding - Secured -Utility Rate•Estimated cost - $1.4 millionPage 85 of 119 PROJECT HIGHLIGHTSUtilities - Water Page 86 of 119 SummaryProject Group/Project NameTotal Project ExpensesProject to Date 12/31/2018Scheduled Year 2019 2020 2021 2022 2023 2024 2025Total Request 2020-2025Water 40,186 - 275 4,960 8,890 7,850 8,006 3,505 6,700 39,911 Annual Water System Improvements - Development 1,400 - 200 200 200 200 200 200 200 1,200 Automated Meter Reading 5,750 - - 750 1,000 1,000 1,000 1,000 1,000 5,750 Butterfield Water Treatment Plant (WTP) - Chlorine Safety 350 - 75 275 - - - - - 275 Emergency Power Improvements 2,200 - - 550 550 550 550 - - 2,200 Reservoir Storage Tank - Zone 2 7,500 - - - - - - 2,000 5,500 7,500 Reservoir Storage Tank - Zone 3 11,700 - - 150 2,850 4,200 4,500 - - 11,700 Transmission Main - West Pasco Water Treatment Plant (WPWTP) to Zone 3 3,000 - - 500 2,500 - - - - 3,000 Water Main Extension - Alton Street (Wehe Avenue to the alley west of Owen Street) 327 - - - - 327 - - - 327 Water Main Extension - Riverhaven Street (Road 36 to Road 40) 305 - - - - - - 305 - 305 Water Main Extension - Road 103 (Maple Drive to Willow Way) 113 - - - - 113 - - - 113 Water Main Replacement - Alley East of Wehe Avenue 140 - - 140 - - - - - 140 Water Main Replacement - Maple Drive, AC Main (Road 100 to Road 103) 250 - - 250 - - - - - 250 Water Main Replacement - Richardson Road (Road 92 to Road 96) 460 - - - - 460 - - - 460 Water Main Replacement - Road 60 (Court Street to West Pearl) 930 - - - - - 930 - - 930 Water Main Replacement - Road 76 (Wernett Road to Court Street) 826 - - - - - 826 - - 826 Water Main Replacement - South 18th Avenue (Court Street to WA Street 79 - - - 79 - - - - 79 Water Main Replacement - Star Lane (Road 100 to Road 97) 236 - - - 236 - - - - 236 West Pasco Water Treatment Plant (WPWTP) Improvements 4,620 - - 2,145 1,475 1,000 - - - 4,620 Page 87 of 119 Continuing Projects◦Reservoir Storage Tank Zone 2 and 3 (Pg. 111 & 109) ◦Previously presented together◦Updated cost and schedule◦West Pasco Water Treatment Plant (WPWTP) Improvements (Pg. 103)◦Updated cost and schedule◦Automated Meter Reading (Pg. 110)◦Updated cost and schedulePage 88 of 119 New ProjectsoEmergency Power Improvements (Pg. 100)oTransmission Main West Pasco Water Treatment Plant (WPWTP) to Zone 3 (Pg. 101)Page 89 of 119 Emergency Power Improvements (Pg. 100)•Design – Not started•Funding –Secured - Utility Rate•Estimated cost -$2.2 millionPage 90 of 119 Reservoir Storage Tank ‐Zone 3 (Pg. 109)•Design – Not started•Funding – Partially secured - Utility Rate, Expansion Fees, Unsecured Revenue Bond•Estimated cost -$11.7 millionPage 91 of 119 Transmission Main ‐West Pasco Water Treatment Plant (WPWTP) to Zone 3 (Pg. 101)•Design – Not started•Funding –Secured - Utility Rate•Estimated cost -$3.0 millionPage 92 of 119 West Pasco Water Treatment Plant (WPWTP) Improvements (Pg. 103)•Design – Not started•Funding –Secured - Utility Rate•Estimated cost -$4.6 millionPage 93 of 119 Upcoming PlansoWater Treatment Facility Plan –ButterfieldoSewer Comp Plan AmendmentoComprehensive Transportation System PlanoInformation Services Organizational AssessmentPage 94 of 119 Questions?Page 95 of 119 RESOLUTION NO. ________ A RESOLUTION approving the Capital Improvement Plan for Calendar Years 2020-2025. WHEREAS, staff has prepared the Capital Improvement Plan which defines the capital projects proposed to be undertaken by the City over the ensuing six years; and WHEREAS, on September 9, 2019, the Capital Improvement Plan was presented to the City Council for review and prioritization; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the Pasco City Council hereby approves the Capital Improvement Plan for calendar years 2020-2025 as the City’s list of capital projects proposed to be undertaken by the City over the coming six years, with the understanding that implementation of any project listed in the Capital Improvement Plan is subject to budget appropriation. PASSED by the City Council of the City of Pasco this 16th day of September, 2019. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Burham Eric Ferguson City Clerk City Attorney Page 96 of 119 AGENDA REPORT FOR: City Council September 11, 2019 TO: Dave Zabell, City Manager Regular Meeting: 9/16/19 FROM: Darcy Bourcier, Planner I Community & Economic Development SUBJECT: Code Amendment: Maximum Dwelling Height in R-3 & R-4 Zones I. REFERENCE(S): Proposed Ordinance Memo to Planning Commission Dated: 7/18/2019 Planning Commission Minutes Dated: 6/20/2019 and 7/18/2019 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. 4456, increasing the maximum dwelling height permitted in R-3 and R-4 zoning districts and further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The City of Pasco can anticipate the addition of almost 50,000 new residents within the span of 20 years. Considering this, staff is exploring various avenues in which to facilitate the development of denser housing to accommodate this growth. Increasing dwelling height in the medium and high density zoning districts will ultimately provide an opportunity for the creation of more dwelling units within one building as well as give builders/developers more flexibility with the design and layout of a development. The Planning Commission has considered this proposal in a workshop and in a public hearing and have concluded that the proposal will increase the opportunity to provide additional housing opportunities and has forwarded a recommendation of approval to City Council. Page 97 of 119 City Council reviewed this proposal at the September 9th Workshop meeting. V. DISCUSSION: The proposed Ordinance provides the following revisions to the Zoning Code: R-3 Zone: Increase maximum dwelling height to 40 feet (measured to midpoint of gable), and allow for a greater dwelling height via Special Permit R-4 Zone: Increase maximum dwelling height to 45 feet (measured to midpoint of gable), and allow for a greater dwelling height via Special Permit "Building height" is “… the vertical distance from grade plane to the average height of the highest roof surface …" Thus, the measurement to the peak of a dwelling may be greater than the PMC's definition of "building height." It is important to consider that the adoption of this proposal may result in dwellings/apartment buildings that may measure 50 feet to peak (within the R-4 zone), which is roughly four stories. After consulting with the Pasco Fire Department and the Pasco Fire Marshal/Building Official, it has been determined that the proposal will not compromise the City's ability to provide emergency response and fire safety operations. Staff recommends Council approval of the proposed ordinance. Page 98 of 119 MF# CA 2019-009 Page 1 of 2 ORDINANCE NO._____ AN ORDINANCE AMENDING PMC TITLE 25 TO INCREASE THE MAXIMUM DWELLING HEIGHT IN R-3 AND R-4 ZONING DISTRICTS WHEREAS, cities have the responsibility to regulate and control physical development within their borders and to ensure public health, safety and welfare are maintained; and, WHEREAS, the regulations must be driven by conformance with State and local law that protect public interest, health and safety; and, WHEREAS, to accommodate Pasco’s forecasted population growth in a limited Urban Growth Area, City staff believe increasing the maximum dwelling height in the medium and high density zoning districts will facilitate housing development; and, WHEREAS, no conflicts with the adopted International Building Code or any other adopted local or State law have arisen or are anticipated; and, WHEREAS, in order to provide for the health, safety, and welfare of the community by regulating building height the City Council hereby approves the recommendation of the Planning Commission to amend the City of Pasco Municipal Code; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. That Pasco Municipal code 25.65.050 (R-3 Medium Density Residential District) shall be amended as follows: 25.65.050 Development Standards (6) Maximum Building Height. (a) Principal building: 3540 feet, except a greater height may be approved by special permit; Section 2. That Pasco Municipal code 25.70.050 (R-4 High Density Residential District) shall be amended as follows: 25.70.050 Development Standards (6) Maximum Building Height. (a) Principal building: 3545 feet, except a greater height may be approved by special permit; Section 3. This ordinance shall be in full force and effect five days after passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this ____ day of _________________, 2019. Page 99 of 119 MF# CA 2019-009 Page 2 of 2 ______________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ____________________________ City Clerk Kerr Ferguson Law Group Page 100 of 119 MEMO TO PLANNING COMMISSION PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, JULY 18, 2019 7:00 PM 1 TO: Planning Commission FROM: Darcy Bourcier, Planner I SUBJECT: Increasing Building Height in the R-3 & R-4 Zoning Districts (CA2019-009) To accommodate Pasco’s forecasted population growth in a limited Urban Growth Area (UGA), Planning staff believe it necessary to rework zoning provisions specifically within medium and high density residential zoning districts. Below is a table showing the current building height standard of dwellings in R-3 (Medium Density Residential) and R-4 (High Density Residential) zoning districts: City of Pasco (current standard) R-3 (Medium Density Residential) R-4 (High Density Residential) Max dwelling height 35 feet 35 feet With the UGA under scrutiny for a proposed expansion, the potential for low-density residential sprawl is problematic. To help mitigate this potential and provide more opportunity for housing units, the following revisions have been proposed: R-3 Zone: Increase maximum dwelling height to 40 feet (measured to midpoint of gable), and allow for a greater dwelling height via Special Permit R-4 Zone: Increase maximum dwelling height to 45 feet (measured to midpoint of gable), and allow for a greater dwelling height via Special Permit It should be noted that the definition of “building height” according to the Zoning Code is “[…] the vertical distance from grade plane to the average height of the highest roof surface […]”. Below is a simplified representation of this provision. Midpoint of highest roof surface Page 101 of 119 2 For example, according to current provisions, a building in an R-4 zoning district is permitted at 35 feet to the midpoint of the gable, but the resulting height to the peak of the building is 40 feet (plus or minus). Thus, if the proposed code revisions are adopted, a building in an R-4 zone will be permitted at 45 feet to the midpoint, and around 50 feet to the peak. Both Richland and Kennewick permit dwelling heights in excess of what Pasco currently permits, at least in their versions of the R-4 (High Density Residential) zoning district. City of Richland R-2S (Medium Density Residential) R-3 (Multiple- Family Residential) Max dwelling height 30 feet 40 feet *Dwelling height is measured to midpoint of highest roof surface (same as PMC) City of Kennewick RM (Medium Density Residential) RH (High Density Residential) Max dwelling height 35 feet 45 feet *Dwelling height is measured to highest point on roof Richland and Kennewick measure this distance differently; however, these measurements result in comparable dwelling height due to the height of the average gable. Should the proposed standard be adopted, the City of Pasco will permit the tallest buildings in the Tri-Cities MSA (at least in the R-4 zoning district). Increasing dwelling height in these zoning districts will ultimately provide an opportunity for the creation of more dwelling units within one building. Builders/developers of property zoned R-4 will be permitted to construct four-story buildings, when previously, the 35-foot height limit restricted buildings to three stories. Further, an additional story may give builders/developers more flexibility with the design and layout of a development, as building vertically lends the opportunity to reserve more ground area for parking or open space. Planning staff has discussed this proposed code revision with the Fire Marshal/Building Official regarding any building implications by increasing building height, and no contradictions with the International Building Code or other adopted codes have arisen. It should be noted that because the rear setback of a dwelling in an R-3 or R-4 zoning district must be at least equal to the dwelling height (as shown above), the rear setback in these zones will increase proportionally. Page 102 of 119 3 RECOMMENDATION MOTION: I move the Planning Commission recommend to City Council the adoption of the proposed amendment to increase maximum dwelling height in the R-3 and R-4 zoning districts as contained in the July 18, 2019 memorandum. Page 103 of 119 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, JUNE 20, 2019 7:00 PM Planning Commission Meeting Page 1 June 20, 2019 PUBLIC HEARINGS: E. Code Amendment Code Amendment Regarding Maximum Dwelling Height in R-3 and R-4 Zoning Districts (MF# CA 2019-009) Chairperson Myhrum read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the code amendment regarding maximum dwelling height in R-3 and R- 4 zoning districts. Staff has adjusted the proposed heights since the Planning Commission previously viewed this item. The current standard for maximum dwelling height in R-3 and R-4 is 35 feet. With the Urban Growth Area (UGA) under scrutiny for a proposed expansion, the potential for low-density residential sprawl is problematic. To help mitigate this potential and provide more opportunity for housing units, the following revisions have been proposed; R-3 Zone: Increase maximum dwelling height to 40 feet measured to the midpoint of the gable and allow for a greater dwelling height via special permit; R-4 Zone: Increase maximum dwelling height to 45 feet measured to the midpoint of the gable and allow for a greater dwelling height via special permit. There were questions and discussion between Commissioners and Staff regarding the content in the staff report. The public hearing was opened for public testimony but no public testimony was given. Commissioner Bykonen moved, seconded by Commissioner Bowers, to close the hearing on the proposed code amendment and set July 18, 2019 as the date for deliberations and the development of a recommendation for the City Council. The motion passed unanimously. Page 104 of 119 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, JULY 18, 2019 7:00 PM Planning Commission Meeting Page 1 July 18, 2019 OLD BUSINESS: A. Code Amendment Code Amendment Regarding Maximum Dwelling Height in R-3 and R-4 Zoning Districts (MF# CA 2019-009) Chairperson Roach read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the code amendment regarding maximum dwelling height in R-3 and R-4 zoning districts. Staff did not have further discussion to add since previous meetings. Commissioner Cochran moved, seconded by Commissioner Bowers, the Planning Commission recommend to City Council the adoption of the proposed amendment to increase maximum dwelling height in the R-3 and R-4 zoning districts as contained in the July 18, 2019 memorandum. The motion passed unanimously. Page 105 of 119 AGENDA REPORT FOR: City Council September 10, 2019 TO: Dave Zabell, City Manager Regular Meeting: 9/16/19 FROM: Steve Worley, Director Public Works SUBJECT: Interlocal Agreements - Columbia Basin College & Port of Pasco for Argent Road Project I. REFERENCE(S): Vicinity map Interlocal Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Interlocal Agreement with Columbia Basin College & Port of Pasco for the Argent Road Project, and further, authorize the City Manager to execute the agreement. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The City of Pasco along with partners Columbia Basin Community College (CBC) and The Port of Pasco (Port) worked together to envision necessary improvements to the Argent Road corridor from Road 36 to 20th Avenue. These improvements will add width and frontage enhancements, including curb/gutter and sidewalk as well as intersection improvements to this critical transportation corridor. Together the partners decided to phase the improvements out to first focus on a smaller more critical portion, that portion of Argent Road from Saraceno/Varney to 20th Avenue. The remainder of the corridor, Road 36 to Saraceno/Varney, is in the planning phase and will be completed in the future as funding comes available. These Inter-Local Agreements (ILA) are with CBC and Port detailing their financial Page 106 of 119 involvement in the project(s). V. DISCUSSION: The City along with its partners CBC and the Port, desire to construct improvements to Argent Road, which is a phased project. Phase 1 extends from Saraceno/Varney to 20th Avenue, a subsequent phase(s) will extend the improvements from Road 36 to Saraceno/Varney. These improvements will include, but are not limited to, road widening, curb/gutter, sidewalk, drainage facilities, and street lighting. The responsibilities associated with the anticipated costs of these improvements are identified in the ILA’s with both CBC and the Port. Specific to the Port ILA and consistent with PMC 3.40.050, the agreement provides that the Port’s financial contribution to the project will be credited toward any traffic impact fees associated with the future development of Port-owned property abutting Argent Road within the project limits, excepting the value of right of way dedicated by the Port to complete the project. This item was discussed at the September 9, 2019 Council Workshop. Page 107 of 119 Page 108 of 119 ILA – Port of Pasco Argent Road - Phase 1, No. 12001 Page 1 of 6 INTERLOCAL AGREEMENT WITH THE PORT OF PASCO FOR THE ARGENT ROAD PROJECT, PHASE 1, NO. 12001 THIS INTERLOCAL AGREEMENT is entered _____ day of ______________ 2019, by and between Port of Pasco, Washington, a Washington Municipal Corporation, (hereinafter referred to as "Port"), and the City of Pasco, Washington, a Washington Municipal Corporation (hereinafter referred to as "City"), and are sometimes referred to collectively as the “Parties,” for the purpose of designing and constructing the Argent Road Project, No. 12001. WHEREAS, the City of Pasco (City) together with The Port of Pasco (Port) and Columbia Basin Community College (CBC), also known as stakeholders, have collaborated to undertake improvements to Argent Road, from 20th Avenue up to and including the intersection at Road 36 (“the Project”); and WHEREAS, the Port and CBC have previously committed to help fund the Project in the amounts of $1,500,000 and $1,250,000 respectfully; and WHEREAS, the City and Port recognize that the Port has also donated right-of-way to the Project for the benefit of the Airport with a fair market value of $203,534 (2.67 Acres at $76,230/Acre), which donation is in addition to the committed funds of $1,500,000; and WHEREAS, the City and Port recognize that the money committed of $1,500,000 is directly attributed as a credit to the Traffic Impact Fees (TIF) associated with the Port’s “Tri-Cities Airport Business Center” development shown in Exhibit A and also recognize that in the case that the TIFs for above-mentioned Project do not reach an amount of $1,500,000 that the City shall not be required to make any reimbursement to the Port; and WHEREAS, the City, as part of their agreed financial commitment associated with this Project is responsible for the Design, Construction and Project Management of this Project; and WHEREAS, the stakeholders agreed that to get Phase 1 completed, all or a portion of the committed funds from the Port and CBC would be utilized to fund this portion of the Project, with any remainder of committed funds to be used for subsequent phases of the Project; and WHEREAS, the Interlocal Cooperation Act, Chapter 39.34 RCW, authorizes cooperative efforts between agencies in the providing of such services and financing considerations; and WHEREAS, the Parties, desire by this agreement, to jointly participate in the costs associated with the Project that provides benefits to the stakeholders and the regional transportation system. Page 109 of 119 ILA – Port of Pasco Argent Road - Phase 1, No. 12001 Page 2 of 6 NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1.PORT OBLIGATIONS. The Port shall: A. Reimburse the City by making payments as described below, for a total amount of $1,500,000 plus interest for Project costs including but not limited to the expenses relating to engineering, design, construction, administration, management, legal, labor, permits, reviews, and/or approvals from all applicable jurisdictions, and any other Project related costs. The amount of $1,500,000 paid by Port satisfies all of Port’s financial obligations associated with all phases of the Project, including but not limited to Phases 1 and 2 unless it is mutually agreed by all parties to add additional funding in the future. B. The terms of reimbursement shall be based on annual payments to be made from the Port to the City over a 10-year period and a 4% interest rate. Each annual payment shall be made to the City prior to December 31 of each year, beginning in 2019. C. Transfer ownership by dedication of necessary right-of-way from the Port to the City prior to the award date in a manner that is consistent with the policies of the City. 2.CITY OBLIGATIONS. City shall: A. Be responsible for the design, Project management, administration, and construction management of the Project. B. Provide inspection services during the course of construction consistent with the level of effort utilized on other capital and development projects within the City, or as may be required to ensure the required quality of the completed work. C. Provide Port’s construction representative with a copy of any and all printed and electronic construction documents related to each phase of the Project and invite said representative to all construction and pre-construction meetings. D. Upon satisfactory completion of each phase of the improvements described above, work to provide Port with a breakdown of all costs associated with the Project as well as a complete set of physical and electronic as-built drawings at the conclusion of each phase. E. Pay for and complete all portions of the Project not covered by the committed funds of the Port and CBC, unless it is mutually agreed by all parties to add additional funding in the future. F. Grant the Port credit of up to $1,500,000 in TIFs attributable to the “Tri-Cities Airport Business Center” Project. The City shall not be obligated to refund or pay to the Port any portion of the $1,500,000 credit that is not utilized for the “Tri-Cities Airport Business Center” Project, should the total required TIF’s attributable to that Project not reach $1,500,000. Page 110 of 119 ILA – Port of Pasco Argent Road - Phase 1, No. 12001 Page 3 of 6 3.TERM. This Agreement shall be effective commencing on the day _____ of ______________ 2019, and all improvements, conveyances and obligations of the parties for Phase 1 of the Project shall be complete on or before 18 months immediately following the commencement date of this Agreement. The Agreement shall terminate upon the satisfaction of the Port’s obligations identified in Section 1 of this Agreement, or with the completion of the Project, whichever is later, except that the TIF credit to the Port for improvements related to the “Tri-Cities Airport Business Center” shall not expire until all the credit has been utilized or is no longer needed. 4.AUTHORITY TO APPROVE AGREEMENT. The parties represent and warrant that all steps necessary for the approval of this Agreement have been completed by: A. The Port of Pasco: Resolution approved by the Port of Pasco Commission B. The City of Pasco: Resolution approved by the City of Pasco Council The officers signing below are authorized to do so and that the execution of this Interlocal Agreement with the Port of Pasco to execute payment for the Argent Road Project – Phase 1, No. 12001 is valid and binding for all purposes. 5.DISPUTE RESOLUTION. In the event of a dispute between the parties regarding the interpretation, breach or enforcement of this Agreement, the parties shall first meet in a good faith effort to resolve the dispute by themselves or with the assistance of a mediator. The remaining dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, the Mandatory Rules of Arbitration (MAR), with all parties waiving the right of a jury trial upon de novo review, with the substantially prevailing party being awarded its reasonable attorney fees and costs against the other. 6. INDEMNITY. Each Party hereto shall assume the risk of, be liable for, and pay for damage, loss, cost and expense arising out of the performance of this Agreement, caused by its negligence and/or willful misconduct and the negligence and willful misconduct of its employees acting within the scope of employment. Each Party hereto shall hold harmless from and indemnify the other Party against all claims, losses, suits, action, cost, counsel fees, litigation costs, expenses, damages, judgments, or decrees by reason of damage to any property of business, and/or any death, injury or disability to or of any person or party, including any employee, arising out of or suffered, directly or indirectly, by reason of or in connection with any negligent act, error or omission of said Party, its, employees, agents, contractors or subcontractors. A Party’s obligation shall include but not be limited to investigation, adjusting, and defending all claims alleging loss from negligent action, error or omission or breach of any common law, statutory or other delegated duty. 7. GENERAL PROVISIONS. Page 111 of 119 ILA – Port of Pasco Argent Road - Phase 1, No. 12001 Page 4 of 6 A. This Interlocal Agreement constitutes the entire agreement between the parties, and no prior oral or written agreement shall be valid, and any modifications of this Agreement must be in writing signed by all parties. B. This Interlocal Agreement shall be binding on the parties, and their heirs, successors and assigns. C. For the purpose of this Agreement, time is of the essence. D. All recitals contained within this Agreement shall be binding provisions of this Agreement. 8.MUTUAL COOPERATION AND FURTHER AGREEMENTS. The parties agree to cooperate in good faith, with regard to each and every aspect required for the completion of the construction of this Project which is the object of this Agreement, and the transfer of property, and to further sign all documents, deeds and permits reasonably necessary to accomplish the purposes of this Agreement. 9.INTERLOCAL COOPERATION ACT PROVISIONS. All vehicles, equipment, inventory and any improvement thereon or fixtures purchased by the City, shall remain the sole property of the City. All personnel utilized by the City in the fulfillment of this Agreement shall be solely within the supervision, direction and control of the City and shall not be construed as "loan servants" or employees of the Port. The City Manager of the City of Pasco, Washington, shall be designated as the Administrator of this Interlocal Agreement. No independent special budget or funds are anticipated other than those identified in this Agreement, nor shall be created without the prior written agreement of the parties. It is not intended that a separate legal or administrative entity be established to conduct this cooperative undertaking, nor is the acquiring, holding, or disposing of real or personal property other than as specifically provided within the terms of this Agreement. A copy of this Agreement shall be filed with the Franklin County Auditor's office or posted on the City or Port's website as required by RCW 39.34.040. Page 112 of 119 ILA – Port of Pasco Argent Road - Phase 1, No. 12001 Page 5 of 6 CITY OF PASCO, WASHINGTON PORT OF PASCO, WASHINGTON By: __________________________ By: ______________________________ Dave Zabell, City Manager Attest: ________________________________ Debby Barham, City Clerk Approved as to Form: _________________________________ Kerr Ferguson Law, PLLC, City Attorney STATE OF WASHINGTON ) : ss. County of Franklin ) On this day personally appeared before me Dave Zabell, City Manager of the City of Pasco, to be known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this _____ day of _____________, 2019. ____________________________________________ NOTARY PUBLIC in and for the State of Washington Residing at: __________________________________ My Commission Expires: _______________________ STATE OF WASHINGTON ) : ss. County of Franklin ) On this day personally appeared before me ___________________, _________, Port of Pasco, Washington, to be known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this _____ day of _____________, 2019. ____________________________________________ NOTARY PUBLIC in and for the State of Washington Residing at: __________________________________ My Commission Expires: _______________________ Page 113 of 119 ILA – Port of Pasco Argent Road - Phase 1, No. 12001 Page 6 of 6 Exhibit A - Tri-Cities Airport Business Center PHASE 3 Page 114 of 119 ILA – Columbia Basin Community College Argent Road - Phase 1, No. 12001 Page 1 of 5 INTERLOCAL AGREEMENT WITH COLUMBIA BASIN COLLEGE FOR THE ARGENT ROAD PROJECT, PHASE 1, NO. 12001 THIS INTERLOCAL AGREEMENT is entered _____ day of ______________ 2019, by and between Columbia Basin College, a Washington Educational Institution, (hereinafter referred to as "CBC"), and the City of Pasco, Washington, a Washington Municipal Corporation (hereinafter referred to as "City"), and are sometimes referred to collectively as the “Parties,” for the purpose of designing and constructing the Argent Road Project, No. 12001. WHEREAS, the City of Pasco together with The Port of Pasco (Port) and Columbia Basin Community College (CBC), also known as stakeholders, have collaborated to undertake improvements to Argent Road, from 20th Avenue to Road 36; and WHEREAS, the Port and CBC have previously committed to provide funding for the project in the amounts of $1,500,000 and $1,250,000 respectfully; and WHEREAS, the City of Pasco, as part of their agreed financial commitment associated with this project is responsible for the Design, Construction and Project Management of this project; and WHEREAS, the stakeholders agree that to complete Phase 1 the committed funds from the Port and CBC would be utilized to fund this portion of the project; and WHEREAS, the Parties desire to establish a written agreement of the aforementioned financial support prior to the award of the construction bid; and WHEREAS, the Interlocal Cooperation Act, Chapter 39.34 RCW, authorizes cooperative efforts between agencies in the providing of such services and financing considerations; and WHEREAS, the parties, desire by this agreement, to jointly participate in the costs associated with the project that provides benefits to the stakeholders and the regional transportation system. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1.CBC OBLIGATIONS. CBC shall: A. Reimburse the City a total of $1,250,000 for project costs including but not limited to the expenses relating to engineering, design, construction, administration, management, legal, labor, permits, reviews, and/or approvals from all applicable Page 115 of 119 ILA – Columbia Basin Community College Argent Road - Phase 1, No. 12001 Page 2 of 5 jurisdictions, and any other project related costs. The lump sum amount of $1,250,000 shall be paid by CBC prior to the advertised bid date for the Argent Road Project and also satisfies all of CBC’s financial obligations associated with all phases of the project, including but not limited to Phases 1 and 2, unless otherwise mutually agreed upon in writing signed by both parties. B. Make lump sum payment of $1,250,000, listed in subsection A above, prior to the advertised bid date for this project. C. Transfer ownership of all dedicated land from CBC in the form of a Right-of-Way Dedication, Public Utility Easement and Temporary Construction Easement, prior to the advertised bid date of the Argent Road Project in a manner that is consistent with the policies of the City. 2.CITY OBLIGATIONS. City shall: A. Be responsible for the design, project management, administration, and construction management of the project, and for any and all future costs associated with the project, unless otherwise mutually agreed upon in writing signed by both parties. B. Provide inspection services during the course of construction consistent with the level of effort utilized on other capital and development projects within the City, or as may be required to ensure the required quality of the completed work. C. Provide CBC’s construction representative with a copy of any and all printed and electronic construction documents related to each phase of the project and invite said representative to all construction and pre-construction meetings. D. Upon satisfactory completion of each phase of the improvements described above, work to provide CBC with a breakdown of all costs associated with the project as well as a complete set of physical and electronic as-built drawings at the conclusion of each phase. 3.TERM. This Agreement shall be effective commencing on the day _____ of ______________ 2019, and all improvements, conveyances and obligations of the parties shall be complete on or before 18 months immediately following the commencement date of this Agreement. The Agreement shall terminate no later than two years following the commencement date of this Agreement, or with the completion of the project, whichever is sooner. 4.AUTHORITY TO APPROVE AGREEMENT. The parties represent and warrant that all steps necessary for the approval of this Agreement have been completed by: A. CBC: Resolution approved by CBC Board of Trustees accepting this Interlocal Page 116 of 119 ILA – Columbia Basin Community College Argent Road - Phase 1, No. 12001 Page 3 of 5 Cooperative Agreement and all terms herein. B. The City of Pasco: Resolution approved by the City of Pasco Council The officers signing below are authorized to do so and that the execution of this Interlocal agreement with CBC to execute payment for the Argent Road project – Phase 1, No. 12001 is valid and binding for all purposes. 5.DISPUTE RESOLUTION. In the event of a dispute between the parties regarding the interpretation, breach or enforcement of this Agreement, the parties shall first meet in a good faith effort to resolve the dispute by themselves or with the assistance of a mediator. The remaining dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, the Mandatory Rules of Arbitration (MAR), with all parties waiving the right of a jury trial upon de novo review, with the substantially prevailing party being awarded its reasonable attorney fees and costs against the other. 6. INDEPENDENT CAPACITY A. The employees or agents of each party engaged in the performance of this Agreement shall continue to be the employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. Each party to this agreement shall be responsible for its own acts or omissions and those of its officers, employees and agents in the performance of this Agreement. 7. GENERAL PROVISIONS. A. This Interlocal Agreement constitutes the entire agreement between the parties, and no prior oral or written agreement shall be valid, and any modifications of this Agreement must be in writing signed by all parties. B. This Interlocal Agreement shall be binding on the parties, and their heirs, successors and assigns. C. For the purpose of this Agreement, time is of the essence. 8.MUTUAL COOPERATION AND FURTHER AGREEMENTS. The parties agree to cooperate in good faith, with regard to each and every aspect required for the completion of the construction of this project which is the object of this Agreement, and the transfer of property, and to further sign all documents, deeds and permits reasonably necessary to accomplish the purposes of this Agreement. 9.INTERLOCAL COOPERATION ACT PROVISIONS. All vehicles, equipment, inventory and any improvement thereon or fixtures purchased by the City, shall remain the sole property of the City. All personnel utilized by the City in the fulfillment of this Page 117 of 119 ILA – Columbia Basin Community College Argent Road - Phase 1, No. 12001 Page 4 of 5 Agreement shall be solely within the supervision, direction and control of the City and shall not be construed as "loan servants" or employees of CBC. The City Manager of the City of Pasco, Washington, shall be designated as the Administrator of this Interlocal Agreement. No independent special budget or funds are anticipated other than those identified in this Agreement, nor shall be created without the prior written agreement of the parties. It is not intended that a separate legal or administrative entity be established to conduct this cooperative undertaking, nor is the acquiring, holding, or disposing of real or personal property other than as specifically provided within the terms of this Agreement. A copy of this Agreement shall be filed with the Franklin County Auditor's office or posted on the City or Port's website as required by RCW 39.34.040.\ CITY OF PASCO, WASHINGTON COLUMBIA BASIN COMMUNITY COLLEGE, WASHINGTON By: __________________________ By: ______________________________ Dave Zabell, City Manager Attest: ________________________________ Debby Barham, City Clerk Approved as to Form: _________________________________ Kerr Ferguson Law, PLLC, City Attorney Page 118 of 119 ILA – Columbia Basin Community College Argent Road - Phase 1, No. 12001 Page 5 of 5 STATE OF WASHINGTON ) : ss. County of Franklin ) On this day personally appeared before me Dave Zabell, City Manager of the City of Pasco, to be known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this _____ day of _____________, 2019. ____________________________________________ NOTARY PUBLIC in and for the State of Washington Residing at: __________________________________ My Commission Expires: _______________________ STATE OF WASHINGTON ) : ss. County of Franklin ) On this day personally appeared before me ___________________, _________, Columbia Basin Community College, Washington, to be known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this _____ day of _____________, 2019. ____________________________________________ NOTARY PUBLIC in and for the State of Washington Residing at: __________________________________ My Commission Expires: _______________________ Page 119 of 119