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HomeMy WebLinkAbout2019.05.06 Council Meeting PacketRegular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. May 6, 2019 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 8 (a) Approval of Minutes To approve the minutes of the Pasco City Council Meeting dated April 15, 2019. 9 - 10 (b) Bills and Communications 05.06.19 To approve claims in the total amount of $3,748,745.37 ($1,872,035.65 in Check Nos. 228521-228895; $170,316.09 in Electronic Transfer Nos. 824042-824116, 824127-824146, 824156-824228, 824230-824284, 824287- 824296, 824298-824380, 824383, 824388-824397, 824416-824432, 824507; $36,419.83 in Check Nos. 52508-52544; $1,669,973.80 in Electronic Transfer Nos. 30132796-30133840). 11 (c) Parks & Recreation Advisory Board Appointments To reappoint Edgar Delgado to Position No. 4, Jason Ruud to Position No. 6, and Kate Bonderman to Position No. 7, all on the Parks & Recreation Advisory Board. 12 (d) Planning Commission Appointment To reappoint Isaac Myhrum to Position No. 6 (term expiration date 2/2/25) on the Planning Commission. 13 (e) Pasco Public Facilities District Board Appointment To reappoint Caroline Bowdish to Position No. 1 (term expiration date Page 1 of 140 Regular Meeting May 6, 2019 7/14/23) on the Pasco Public Facilities District Board. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 14 - 17 (b) General Fund Monthly Report - March 2019 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 18 - 54 (a) Homeless Temporary Shelters MOTION: I move to adopt Ordinance No. 4434, creating Chapter 25.205 "Homeless Temporary Shelters." 55 - 72 (b) Rezone from RS-20 to RS-12 (Black Belle Estates) (MF# Z2019-003) MOTION: I move to adopt Ordinance No. 4435, rezoning three parcels between Road 52 and Road 54 south of West Court Street from RS -20 to RS-12 and further, authorize publication by summary only. 73 - 92 (c) Rezone from RT to R-1 (Salas) (MF# Z2019-001) MOTION: I move to adopt Ordinance No. 4436, rezoning five parcels east of Heritage Boulevard from RT to R-1 and further, authorize publication by summary only. 93 - 112 (d) Rezone from RT to C-1 (AHLB, Inc) (MF #Z2019-002) Page 2 of 140 Regular Meeting May 6, 2019 MOTION: I move to adopt Ordinance 4437, rezoning the Northeast 6.1 acres at the intersection of Sandifur Parkway and Road 68, from RT (Residential Transition) to C-1 (Retail Business), and further, authorize publication by summary only. 113 - 132 (e) Chapel Hill Blvd DNR Inter Local Agreement & Road Easement MOTION: I move to approve Resolution No. 3904, authorizing the City Manager to negotiate, make minor changes to, and sign the Interlocal Cooperative Agreement and City Road Easement with Washington State Department of Natural Resources for Chapel Hill Boulevard. 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 133 - 137 (a) Interlocal Agreement Addendum for School Resource Officer Services MOTION: I move to approve the Interlocal Agreement Addendum for School Resource Officer Services with the Pasco School district for the 2018-2019 and 2019-2020 school year and, further, authorize the City Manager to sign the addendum. 138 - 140 (b) Addendum to Collective Bargaining Agreement (CBA) with International Union of Operating Engineers (IUOE), Local 280 MOTION: I move to approve the Addendum to the CBA with the IUOE, Local #280, for years 2020 - 2021 and, further, authorize the City Manager to execute the agreement. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” REMINDERS: Page 3 of 140 Regular Meeting May 6, 2019 1. Thursday, May 9, 7:00 a.m.; BFCG Tri-Mats Policy Advisory Committee - Cousin's Restaurant, Pasco (Councilmember Alvarado, Rep; Councilmember Serrano, Alt.) 2. Thursday, May 9, 7:00 p.m.; Ben-Franklin Transit Board - Transit Facility (Mayor Watkins, Rep.; Councilmember Alvarado, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability. (Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad.) Page 4 of 140 AGENDA REPORT FOR: City Council April 29, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Angela Pashon, City Clerk Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes 4.15.19 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Meeting dated April 15, 2019. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 140 REGULAR MEETING MINUTES PASCO CITY COUNCIL APRIL 15, 2019 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, Pete Serrano, and Matt Watkins. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Eric Ferguson, City Attorney; Steve Worley, Public Works Director; Rick White, Community & Economic Development Director; Richa Sigdel, Finance Director; Zach Ratkai, Administrative & Community Services Director; Larry Dickerson, Interim Police Chief and Ed Dunbar, Deputy Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes To approve the minutes of the Pasco City Council Meeting dated April 1, 2019. Bills and Communications To approve claims in the total amount of $2,841,746.57 ($1,943,743.96 in Check Nos. 228269-228520; $71,180.97 in Electronic Transfer Nos. 824147, 824229; $29,377.21 in Check Nos. 52486-52507; $797,444.43 in Electronic Transfer Nos. 30132292-30132795. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $237,711.35 and, of that amount, authorize $100,110.21 to be turned over for collection. MOTION: Mr. Maloney moved to approve the Consent Agenda as read. Mr. Martinez seconded. Motion carried unanimously by Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Verbal reports from Councilmembers Ms. Barajas attended the Hispanic Chamber of Commerce's Night of Achievement. She congratulated Mayor Watkins for being named Public Servant of the Year. Mr. Maloney attended the Pasco Volunteer Appreciation Awards Banquet. Mayor Watkins requested an overview of the Arbor Day celebration and com plimented staff for putting on the event. City Manager Zabell stated Councilmember Alvarado was in attendance and commended the partnership with the Department of Natural Resources and Franklin County PUD. Mr. Martinez thanked Facilities Manager Dan Dotta for his commitment to Arbor Day. Page 1 of 3 Page 6 of 140 REGULAR MEETING MINUTES PASCO CITY COUNCIL APRIL 15, 2019 HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Pacific Power Franchise Renewal MOTION: Mr. Maloney moved to adopt Ordinance No. 4430, granting a Franchise to PacifiCorp and further, to authorize publication by summary only. Mr. Serrano seconded. Motion carried unanimously. A Resolution Naming the Finance Director as the Position to Authorize the Investment of Monies in the Local Government Investment Pool. MOTION: Mr. Maloney moved to adopt Resolution No. 3903, naming Finance Director as the "authorized individual" to authorize all amendments, changes or alterations to the Local Government Investment Pool Transaction Authorization Form and to acknowledge the terms and conditions of participation as outlined in the prospectus. Ms. Barajas seconded. Motion carried unanimously. Hearing Examiner System for Land Use Permits (MF# CA2018-007) Council and staff discussed the Hearing Examiner process is implemented in other jurisdictions, reduced liability, and processing time for conditional/special use permits and preliminary plats. MOTION 1: Mr. Maloney moved to adopt Ordinance No. 4431, relating to the use of a hearing examiner and Amending PMC 2.50.080 “Powers” Relating to the Hearing Examiner, and further, authorize publication by summary only. Mr. Martinez seconded. Motion carried unanimously. MOTION 2: Mr. Maloney moved to adopt Ordinance No. 4432, relating to the use of a hearing examiner and amending PMC 21.25.050 “Public Hearing Required”; Repealing PMC 21.25.060 “Planning Commission Recommendation”; Amending PMC 21.25.070 “Findings of Fact”: Repealing PMC 24.25.080 “City Council Consideration”; Amending PMC 21.25.090 “Notice of Decision”; Amending PMC 21.25.100 “Adjustments of an Approved Preliminary Plat”; Amending PMC 21.25.110 “Large Developments” Relating to Use of a Hearing Examiner; and Amending PMC 21.30.010 “Application” and further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. MOTION 3: Mr. Maloney moved to adopt Ordinance No. 4433, relating to the use of a hearing examiner and amending PMC Title 25 "Zoning," and further, authorize publication by summary only. Ms. Barajas seconded. Motion carried unanimously. NEW BUSINESS: Franklin Conservation District Interlocal Agreement Amendment No. 2 Council and staff discussed the proposed amendment which provides for renewal of interlocal agreement, in addition to water rights, and the benefit of having the Conservation District's expertise and historical context on matters. MOTION: Mr. Maloney moved to approve Amendment No. 2 to the Interlocal Page 2 of 3 Page 7 of 140 REGULAR MEETING MINUTES PASCO CITY COUNCIL APRIL 15, 2019 Cooperative Agreement with the Franklin Conservation District and, further, authorize the City Manager to execute the agreement. Mr. Martinez seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Zabell announced the Pasco Softball Complex received the "Outstanding Park Award" from the National Softball Association. Mr. Zabell also stated Jon Funfar received a "Best in the Northwest Democracy Action Award" from the Alliance of Community Media Northwest Region for production of Council Workshop May 29, 2018. Mr. Maloney inquired about an update on Comprehensive Plan. Ms. Barajas invited Council and staff to the First Responders Charity Football Game on April 20th from 7:00-9:00 p.m. at Lampson Stadium. Mr. Martinez announced there would be a Safety Expo happening at the HAPO Center April 16-17. ADJOURNMENT. There being no further business, the meeting was adjourned at 7:31 p.m. PASSED AND APPROVED this 6th day of May, 2019. APPROVED: ATTEST: Matt Watkins, Mayor Angela Pashon, Interim City Clerk Page 3 of 3 Page 8 of 140 AGENDA REPORT FOR: City Council May 2, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications 05.06.19 I. REFERENCE(S): Accounts Payable 05.06.19 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $3,748,745.37 ($1,872,035.65 in Check Nos. 228521-228895; $170,316.09 in Electronic Transfer Nos. 824042-824116, 824127- 824146, 824156-824228, 824230-824284, 824287-824296, 824298-824380, 824383, 824388-824397, 824416-824432, 824507; $36,419.83 in Check Nos. 52508-52544; $1,669,973.80 in Electronic Transfer Nos. 30132796-30133840). III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 9 of 140 REPORTING PERIOD: May 6, 2019 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 228521-228895 52508-52544 Total Check Amount $1,872,035.65 $36,419.83 Total Checks 1,908,455.48$ Electronic Transfer Numbers 824042-824116 30132796-30133840 824127-824146 824156-824228 824230-824284 824287-824296 824298-824380 824383 824388-824397 824416-824432 824507 Total EFT Amount $170,316.09 $1,669,973.80 $0.00 Total EFTs 1,840,289.89$ Grand Total 3,748,745.37$ Councilmember 827,000.68 41,382.68 0.00 0.00 818.36 0.00 0.00 3,091.47 39,196.49 12,653.19 1,791.22 75,923.38 2,867.72 2,695.13 10,003.19 17,190.97 0.00 177.60 17,427.75 0.00 49,565.89 208.07 12,086.70 0.00 401,658.35 423,675.39 18,669.78 2,570.32 21.21 0.00 0.00 0.00 0.00 1,788,069.83 GRAND TOTAL ALL FUNDS:3,748,745.37$ The City Council April 11 - May 1, 2019 C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved STREET OVERLAY City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 6th day of May, 2019 that the merchandise or services hereinafter specified have been received and are approved for payment: Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT HOTEL/MOTEL EXCISE TAX LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL STADIUM/CONVENTION CENTER EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE OLD FIRE OPEB FLEX PAYROLL CLEARING Page 10 of 140 AGENDA REPORT FOR: City Council April 24, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Parks & Recreation Advisory Board Appointments I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to reappoint Edgar Delgado to Position No. 4 (term expiration date 2/2/22), Jason Ruud to Position No. 6 (term expiration date 2/2/22), and Kate Bonderman to Position No. 7 (term expiration date 2/2/22), all on the Parks & Recreation Advisory Board. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The Parks and Recreation Advisory Board is composed of nine members; terms are three years. The Board meets on the 1st Thursday of every month at 5:30pm. The Parks and Recreation Advisory Board advises the City Council on recreation activities and facilities needed in the community. V. DISCUSSION: Mayor Watkins requests Council's concurrence in his reappointment of Edgar Delgado, Jason Ruud, and Kate Bonderman to the Parks & Recreation Advisory Board. Page 11 of 140 AGENDA REPORT FOR: City Council April 24, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Planning Commission Appointment I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to reappoint Isaac Myhrum to Position No. 6 (term expiration date 2/2/25) on the Planning Commission. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The Planning Commission is composed of nine members; terms are for six years. The Commission meets on the third Thursday of each month at 7:00 pm. The Planning Commission conducts workshop meetings and public hearings on land- use policy and development proposals and issues recommendations for the City Council. V. DISCUSSION: Mayor Watkins requests Council's concurrence in his reappointment of Isaac Myhrum to the Planning Commission. Page 12 of 140 AGENDA REPORT FOR: City Council May 1, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Pasco Public Facilities District Board Appointment I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to reappoint Caroline Bowdish to Position No. 1 (term expiration date 7/14/23) on the Pasco Public Facilities District Board. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The Pasco Public Facilities District Board is composed of five members; terms are for four years. The Board meets on the third Tuesday, of the first month of the quarter, at 4:00 pm. V. DISCUSSION: Mayor Watkins requests Council's concurrence in his reappointment of Caroline Bowdish to the Pasco Public Facilities District Board. Page 13 of 140 AGENDA REPORT FOR: City Council May 1, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Richa Sigdel, Finance Director Finance SUBJECT: General Fund Monthly Report - March 2019 I. REFERENCE(S): General Fund Report Contracts/Purchases over $100K and less than $300K II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: N/A III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The Finance Department provides a monthly financial update to the City Council on the General Fund, the City's major fund. The Department provides quarterly reports to Council for other non-major funds. Council increased the purchasing authority for the City Manager and requested a report of all contracts over $100,000 and less than $300,000. All contracts over $300,000 require Council authorization. V. DISCUSSION: The General Fund is on track for both revenue and expenses as of March 2019 month - end. While some revenues and expenses might not track with the elapsed time, these variations can be explained and will not impact the City's budget. Page 14 of 140 Fund NameFund DescriptionReport MonthMarch, 2019Elapsed Time12%2017 Actual 2018 Actual2019-2020 Budget2019-2020 Actual2019-2020 ProjectedVariance% of Biennial BudgetCommentsRevenuesTaxesProperty 7,963,302 8,352,750 21,548,971 352,674 21,548,971 0 2% Timing of payment from State.Sales 13,180,233 14,154,008 27,519,809 3,316,951 27,519,809 0 12%Public Safety 1,523,723 1,661,707 3,373,400 386,432 3,373,400 0 11%Utility 9,409,979 9,585,916 19,538,919 2,493,179 19,538,919 0 13%Other 1,252,023 1,299,862 2,437,750 328,515 2,437,750 0 13%Licenses & Permits 2,177,235 2,640,720 4,459,000 825,542 4,459,000 0 19%License expiration cycle impacts this area. Will even out in future with new license model.Intergovernmental 2,130,300 2,294,273 4,737,868 350,739 4,737,868 0 7% Timing of payment from State.Charges Goods & Services 6,932,637 7,385,382 15,417,018 1,920,006 15,417,018 0 12%Fines & Forfeits 788,474 943,321 1,811,200 176,911 1,811,200 0 10%Miscellaneous 657,342 1,731,200 1,195,800 841,103 1,195,800 0 70% Property sale revenue not budgeted.Debt & Transfer In 638,000 232,298 17,705,200 34,401 17,705,200 0 0% Timing of debt proceeds and grant transfers.Total Revenues 46,653,248 50,281,437 119,744,935 11,026,452 119,744,935 0 9%ExpendituresCity Council 111,918 124,533 260,540 26,424 260,540 0 10%Municipal Court 1,458,682 1,504,212 3,228,697 310,369 3,228,697 0 10%City Manager 1,709,640 1,635,045 4,261,136 413,005 4,261,136 0 10%Police 16,497,955 16,565,400 35,524,184 3,516,368 35,524,184 0 10%Fire 7,660,554 7,874,894 15,266,340 1,793,299 15,266,340 0 12%Administrative & Community Services 7,370,500 7,502,803 16,217,814 1,537,871 16,217,814 0 9%Community & Economic Development 1,748,053 1916402 3,878,345 418,202 3,878,345 0 11%Finance 2,196,310 2,270,459 5,105,873 527,272 5,105,873 0 10%Engineering 1,726,983 1,555,552 3,791,421 346,712 3,791,421 0 9%Library 1,445,550 1,375,894 2,905,818 354,680 2,905,818 0 12%Non-Departmental 2,025,292 2,795,354 4,367,755 1,182,528 4,367,755 0 27% Insurance premium payment.Debt & Transfer Out 3,592,619 1,914,455 24,224,750 171,252 24,224,750 0 1% Timing of debt payments.Total Expenditures 47,544,056 47,035,003 119,032,673 10,597,982 119,032,673 0 9%Status - LaborStatus - Non LaborAnticipated Future IssueGeneral FundLargest fund within the City portfolio. Taxes are major revenue sources and Public Safety salaries and benefits are major expenses within this fund.Regular and over-time labor is on track, however, overtime patterns are varies with each department. For e.g., Fire Department expends most of its overtime during fire season. Staff will continue to track overtime patterns, and notify Council if/when any action is needed.City is expected to be on track for non labor expenses. Non-Departmental expenditure, that mainly consist of non labor cost is higher than elapsed time. This is to be expected due to large payment of insurance premium made in the begining of the year. General fund could be expected to subsidize Street fund for large portion of snow removal cost. Street fund receives revenue from General fund, as well as Motor Vehicle Fuel Tax from State to operate. By design, the fund maintains low level of fund balance and will need support to absorb impact of this year's snow event. Staff will notify Council when action is needed. Page 15 of 140 $0$5,000$10,000$15,000$20,000$25,000$30,000$35,000$40,000$45,000$50,000JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECThousands2019 Cumulative General Fund Revenue & Expenditures2019 Cumulative Revenue2019 Cumulative Expenditures5-Yr Average Rev5-Yr Average ExpPage 16 of 140 Recipient Contract Type DescriptionContract AmountAmendment Contract Total Materials Testing & Inspection, LLC. PSA On-Call On-Call Municipal Testing Services Contract No. 19018 $100,000.00 $0.00 $100,000.00Contracts/Purchases Over $100,000 and less than $300,000Page 17 of 140 AGENDA REPORT FOR: City Council May 1, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Rick White, Associate Planner Community & Economic Development SUBJECT: Homeless Temporary Shelters I. REFERENCE(S): Proposed Ordinance Planning Commission Packet Dated: 2/21/2019 Planning Commission Minutes Dated: 1/17/2019 and 2/21/2019 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: 25.205 creating ______, No. Chapter adopt to move Ordinance I "Homeless Temporary Shelters." III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: On January 22, 2018 the City Council held a workshop to discuss homeless shelter provisions for religious organizations. City Council subsequently sent the item to the Planning Commission for review. Staff subsequently worked with the City Attorney's office over the space of several months to address concerns and to craft a useable and defensible ordinance. In November and December of 2018 the Planning Commission held Workshops to discuss the code amendments for temporary homeless shelters for religious organizations. Staff explained to the Planning Commission that court cases have clearly trended towards religious organizations being able to use their property for that purpose. In January of 2019 the Planning Commission held a public hearing to consider amending PMC Title 25 by creating a new Chapter 25.99 "Homeless Temporary Shelters." Following the conduct of a public hearing, the Planning Commission has Page 18 of 140 recommended approval of the attached ordinance. City Council reviewed the proposed ordinance most recently at the March 11, 2019 Council Workshop. Between the March 11th Workshop and now, staff has revised the proposed ordinance for consistency with the renumbered Pasco Municipal Code and continued to consult with legal resources regarding current court system decisions. V. DISCUSSION: Both state and federal law allow discretion to religious organizations that provide services for the homeless (including homeless shelters) and the needy as part of their core mission on property that is owned or controlled by them. In effect, this establishes a limited "preemption" of full local control of land use issues involving establishing and conducting homeless facilities or services. The proposed ordinance: • requires a Special Permit application; • focuses specific requirements of the shelter on health, safety, and general welfare of both site occupants and surrounding neighbors; • establishes a maximum timeframe for the duration of the temporary shelter; • addresses site security through photo ID requirements, simple background checks, alcohol, of prohibition conduct and codes plans, security of nonprescription drugs, weapons, violence and open fires. Both legal and municipal authorities recommend that communities prepare ordinances that detail the requirements for religious organizations that wish to sponsor homeless shelters before the community is faced with an immediate application for a shelter. Municipalities cannot necessarily deny religious organizations from establishing shelters, but they can be reasonably regulated. The larger issues of use of public rights of way or public property for homeless camping/accommodations are not intended to be addressed by this proposed ordinance which is narrowly written to focus on a religious organization's use of their own property. The issues for accommodating homeless on both private and public property are proceeding through various court systems in multiple cases and jurisdictions and case law continues to evolve. Staff requests Council's favorable consideration of the proposed ordinance establishing criteria for temporary homeless shelters for religious organizations on property under their ownership or control. Page 19 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 1 ORDINANCE NO. ________ AN ORDINANCE of the City of Pasco, Washington Creating Chapter 25.205 “Homeless Temporary Shelters”. WHEREAS, RCW 35A.21.360 allows for religious organizations to host temporary shelters for the homeless on property owned or controlled by the religious organization whether within buildings located on the property or elsewhere on the property outside of buildings; and WHEREAS, the City wishes to establish a system that protects public health and safety and does not substantially burden the decisions or actions of a religious organization regarding the location of housing or shelter for homeless persons on property owned by the religious organization; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Chapter 25.205 of the Pasco Municipal Code entitled “Homeless Temporary Shelters” shall be and hereby is created and shall read as follows: Chapter 25.205 HOMELESS TEMPORARY SHELTERS Sections: 25.205.010 Purpose and Duty. 25.205.020 Definitions. 25.205.030 Special Permit Required – Who May Apply. 25.205.040 Application Procedures. 25.205.050 Requirements for Approval. 25.205.060 Process for Final Approval. 25.205.070 Requirements Upon Approval. 25.205.080 Fire, Safety, and Health. 25.205.090 Limitations. 25.205.100 Revocation. 25.205.110 Proof of Insurance. 25.205.120 Emergency Shelters. 25.205.130 Penalty for Violations. 25.205.140 Severability. 25.205.010 PURPOSE AND DUTY. The City recognizes the rights of religious organizations to exercise their religious liberties and understands that this religious exercise may include hosting those who are homeless or transient. It is the purpose of this Chapter to provide a standardized application process for a special permit for those religious organizations wishing to Page 20 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 2 host homeless persons. It is also the purpose of this Chapter to provide for standards that will protect the health, safety, and welfare of both the hosted residents and the public. Nothing in this Chapter is intended nor shall be construed to create or form the basis of liability on the part of the City or its officers, employees or agents, for any injury or damage resulting from any action or inaction on the part of the City related in any manner to the interpretation or enforcement of this Chapter by its officers, employees, or agents. 25.205.020 DEFINITIONS. For the purposes of this Chapter, the following words and terms shall have the meaning ascribed to them by this section: A) “Approved shelter” means a car, tent, trailer, camper, or a structure approved by the Director or his/her appointee that is less than 100 square feet in total floor area and has no kitchen or plumbing facilities but may have electricity so long as the wiring has been inspected and approved by the appropriate governmental agency. B) “City” means the City of Pasco, Washington. C) “Department” means the City’s Community & Economic Development Department. D) “Director” means the Director of the City’s Community & Economic Development Department. E) “Entrance attendee” means an individual appointed by the managing agency that is at least eighteen years of age and at least one of the following: 1) A volunteer, agent, member, or employee of the managing agency; or 2) A permitted temporary shelter resident authorized by the managing agency to serve as the entrance attendee. (F) “Managing agency” means a religious organization applying for, hosting, and operating a permitted temporary shelter that owns or controls the site where the permitted temporary shelter is or will be situated. G) “Managing agency contact” means an individual appointed by the managing agency that is at least eighteen years of age and a volunteer, agent, member, or employee of the managing agency that serves as the contact person for the managing agency available twenty- four hours a day, seven days a week. The managing agency contact need not be a singular individual. H) “Occupancy registration” means a City-issued permit for the operation of a noncommercial use not otherwise regulated by Chapter 5.05 PMC. Page 21 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 3 I) “Permitted temporary shelter” means a temporary shelter operated by a managing agency that provides housing or shelter to homeless persons in compliance with the provisions of this Chapter. J) “PMC” means the Pasco Municipal Code; K) “Religious organization” means the federally-protected practice of a recognized religious assembly, school or institution that owns or controls the property upon which a permitted temporary shelter is located or proposed. L) “Site” means the property or part of the property where the permitted temporary shelter is or will be situated. M) “Special permit” means a special permit granted to a religious organization by the City’s Community & Economic Development Department to host and serve as the managing agency of a permitted temporary shelter. 25.205.030 SPECIAL PERMIT REQUIRED – WHO MAY APPLY. A) For-profit businesses otherwise regulated by Title 5 PMC are excluded from the provisions of this Chapter. B) It is unlawful for any person to erect, maintain, place, permit to be or remain in or upon any private lot, building, structure or premises in the City any temporary camp, encampment, shelter, or collection of shelters that allows for homeless or transient individuals to stay overnight without a valid special permit for a permitted temporary shelter granted by the City. This Subsection shall not apply to residents or visitors of any temporary camp, encampment, shelter, or collection of shelters unless they own or control the private lot, building, structure or premises where the temporary camp, encampment, shelter, or collection of shelters is situated or are a volunteer, agent, member, or employee of the person that owns or controls the private lot, building, structure, or premises. C) Special permits for a permitted temporary shelter shall be granted only to bona fide, tax-exempt religious organizations. 25.205.040 APPLICATION PROCEDURES. Each managing agency shall apply for a special permit under this section and shall certify compliance with all applicable requirements for approval and conditions of this Chapter and the application. A) As part of the special permit review process the managing agency shall submit an application to the Department containing the following information: 1) The name, street address, and telephone number of the managing agency; Page 22 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 4 2) The name, street address, and telephone number of the managing agency contact; 3) A site plan showing the proposed location, street address, dimensions, and layout of the proposed permitted temporary shelter; 4) The length of time the managing agency expects to operate the proposed permitted temporary shelter; 5) A signed and notarized statement from the owner of the Site stating that the managing agency lawfully owns or controls the site in a way that will endure for at least the expected operational time of the proposed permitted temporary shelter specified in the application; 6) The maximum number of residents proposed at the proposed permitted temporary shelter; 7) The dates the managing agency intends to begin and end operation of the proposed permitted temporary shelter; 8) A copy of the managing agency’s plan for reporting the period of time residents resided at the proposed permitted temporary shelter and when residents left the proposed permitted temporary shelter to live in permanent housing or other temporary housing; 9) A copy of the managing agency’s operations and security plan and a code of conduct that satisfies the requirements of PMC § 25.205.050(B); and (10) Proof of insurance that satisfies the requirements of PMC § 25.205.110. B) Other special conditions not present in Subsection (A) of this Section may be required of the managing agency as part of the special permit review process at the discretion of the Department. C) There shall be no fee required of an applicant qualified to apply for and receive a special permit for a permitted temporary shelter under this Chapter. D) In addition to the requirements for special permit review, the following additional procedures apply: 1) Occupancy Registration Required. Upon receipt of a special permit the managing agency shall obtain an occupancy registration pursuant to Chapter 5.10 PMC through the Department a minimum of fourteen days before the proposed date of establishment for the permitted temporary shelter. The Occupancy Registration shall be valid for a maximum of one hundred eighty (180) days. Page 23 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 5 2) Pasco School District #1 Notified. In addition to the notice requirements of Title 4 PMC, upon receipt of an application for a special permit for a permitted temporary shelter the Director shall send a copy of the application to the administrative offices of the Pasco School District #1 for its review and consideration. 3) Continuum of Care/Mental Health Providers Notified. In addition to the notice requirements of Title 4 PMC, upon receipt of an application for a special permit for a permitted temporary shelter the Director shall send a copy of the application to the administrative offices of the Pasco Continuum of Care and/or to mental health providers within the city of Pasco for review and consideration. 25.205.050 REQUIREMENTS FOR APPROVAL. The City may issue a temporary and revocable special permit for a permitted temporary shelter subject to the following criteria and requirements: A) Site Criteria. 1) Size. The property must be sufficient in size to accommodate the maximum number of residents and, for permitted temporary shelters not situated within a permanent structure, must have necessary on-site facilities, including but not limited to the following: (a) A food tent or building and host tent or building; (b) Sanitary toilets in the number required to meet capacity guidelines; (c) Hand washing facilities near the toilets and by any food areas; and (d) Refuse receptacles. (e) Verified service contracts for all temporary facilities for the duration of the temporary shelter 2) Water Source. The managing agency shall provide an adequate source of potable water to the permitted temporary shelter as approved by the City. 3) Sensitive Areas. No permitted temporary shelter shall be located within a sensitive or critical area or its buffer as defined in Title 28 PMC. 4) Limitation on Residents. For each permitted temporary shelter, the Department shall determine if the proposed maximum number of residents at the permitted temporary shelter is so great as to endanger public health and safety. In making this determination, the Department may consider the site’s size, location, structures, and any other relevant factors. 5) Parking. The site shall provide an adequate number of parking spaces for the number of vehicles used by permitted temporary shelter residents and staff. If the site has other uses besides the permitted temporary shelter, it shall be shown that the Page 24 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 6 permitted temporary shelter will not create an undue shortage of required on-site parking for the other use or uses on the property. 6) Public Transportation. Whenever possible, the permitted temporary shelter should be located within one quarter mile of a bus stop with service seven days per week. If the permitted temporary shelter is not located within one quarter mile of a bus stop with service seven days per week, the managing agency shall demonstrate the ability for residents to obtain access to the nearest public transportation stop, such as carpools or shuttle buses. 7) Screening. The permitted temporary shelter shall be adequately buffered and screened to be sight-obscuring from adjacent rights-of-way and residential properties. Screening shall be a minimum height of six feet and may include, but is not limited to, a combination of fencing, landscaping, or the placement of the permitted temporary shelter behind buildings. The type of screening shall be approved by the City. 8) Privacy for Sanitary Facilities. All sanitary portable toilets shall be screened to be sight-obscuring from adjacent properties and rights-of-way. The type of screening shall be approved by the City and may include, but is not limited to, a combination of fencing and/or landscaping. 9) Distance Requirements to Sensitive Land Uses. No permitted temporary shelter shall be permitted within three hundred feet of a licensed child daycare facility or any public or private pre-school or elementary, middle, or high school. However, this prohibition may be waived by provisions contained in the special permit if the owner of such daycare or school states in a signed and notarized statement that he or she agrees to the placement of the permitted temporary shelter on that site. Any such statement must be submitted to the Department either with the application for a special permit or within seven calendar days of the application’s submission. 10) Approved Shelters. Except as provided in Subsection C of this Section, no permitted temporary shelter shall be permitted unless the managing agency plans to shelter residents in approved shelters provided by the managing agency, provided by the residents themselves, or otherwise provided for the residents. B) Security. 1) Operations and Security Plan. The managing agency shall demonstrate the capacity to implement the operations and security plan required by PMC § 25.205.040(A)(9). 2) Code of Conduct. The managing agency shall ensure that the permitted temporary shelter has a written, enforceable code of conduct which at a minimum prohibits alcohol, nonprescribed drugs, weapons, violence, and open fires. The code of Page 25 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 7 conduct should also address other issues related to camp and neighborhood safety. The managing agency shall demonstrate the capacity to enforce the code of conduct. 3) In addition to the standards in this subsection, the managing agency may adopt and enforce additional code of conduct conditions not otherwise inconsistent with this section. C) Indoor Permitted Temporary Shelters. The special permit may allow for an indoors permitted temporary shelter inside a permanent building or structure subject to the following criteria and requirements: 1) Compliance with Building Codes. An indoor permitted temporary shelter shall comply with the requirements of the City’s building codes. However, pursuant to RCW § 19.27.042, the City’s Inspection Services Division shall have the authority to exempt code deficiencies, but in no event will it exempt code deficiencies constituting a clear and present, grave and immediate danger to public health or safety. 2) Building Criteria. The buildings proposed for use shall be of sufficient size to accommodate the residents and must have necessary on-site facilities, including but not limited to the following: (a) An adequate supply of potable water; (b) Sanitary toilets in the number required to meet capacity guidelines; (c) Hand washing facilities by the toilets and food areas; (d) Refuse receptacles; and (e) Kitchen facilities for food preparation. (3) All applicable health standards for providing and using facilities required under Subsection (C)(2) of this Section shall be satisfied as required by the City’s Inspection Services Division. 25.205.060 PROCESS FOR FINAL APPROVAL. Applications for a special permit for a homeless temporary shelter shall be processed pursuant to Title 4 PMC. 25.205.070 REQUIREMENTS UPON APPROVAL. A) Signed Agreement. All permitted temporary shelter residents must sign an agreement to abide by the code of conduct required by PMC § 25.205.050(B)(2). Failure to do so shall result in the noncompliant resident’s immediate and permanent expulsion from the permitted temporary shelter. The managing agency shall be responsible to enforce each agreement. Page 26 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 8 (B) Log of Overnight Guests. The managing agency shall keep a digital log of all individuals who stay overnight in the permitted temporary shelter. The log shall include the name and date of birth of each individual, and the dates that the individual spent at the permitted temporary shelter. The log must be kept reasonably up-to-date. The log shall be maintained by the managing agency for a minimum of six months after it was last revised and shall be made available to the City’s Police Chief and the Director upon request. C) Identification. The managing agency shall require verifiable photo identification documents of each and every individual who stays overnight in the permitted temporary shelter. Acceptable forms of photo identification documents for purposes of this section include a driver’s license, government-issued identification card, military identification document, or passport. If a verifiable photo identification document cannot be obtained, the individual must agree to be fingerprinted or the individual shall not otherwise be admitted to the camp. If the managing agency cannot obtain fingerprints from individuals, the City must either offer the services of the City’s Police Department to provide fingerprinting services at the site at no cost to the managing agency or issue the managing agency a waiver of the fingerprinting requirements of this subsection for each permitted temporary shelter. D) Simple Background Checks. The managing agency shall engage the City’s Police Department to use the verifiable photo identification document to check each individual who stays overnight in the permitted temporary shelter for outstanding in-state and out-of-state warrants and the individual’s potential registered sex offender status. The City must either offer the services of the City’s Police Department to provide these background check services at no cost to the managing agency or issue the managing agency a waiver of the background check requirements of this subsection for each permitted temporary shelter. 1) Outstanding Warrants. If any warrant check reveals an existing or outstanding warrant from any jurisdiction in the United States, the managing agency shall immediately report the finding to the City’s Police Department for the apprehension of the individual. 2) Sex Offender Status. If the sex offender status check reveals that the individual is a registered sex offender, the individual shall not be admitted to the permitted temporary shelter. E) Security. The managing agency shall ensure the permitted temporary shelter is secure and managed to strictly prohibit alcohol, prohibited drugs, weapons, fighting, abuse of any kind, littering, or other nuisances while located on the property. As necessary, the City’s Police Department shall be available to enforce state and local laws and ordinances. The managing agency may be billed for excessive use of City Police Department resources. F) Entrance/Host Tent or Building; Entrance Attendee. The managing agency shall ensure there is an entrance/host tent or building at the permitted temporary shelter that is staffed twenty-four hours a day and seven days a week by at least one entrance attendee. Page 27 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 9 G) Managing Agency Contact. The managing agency contact shall serve on-call and be available for the entrance attendee twenty-four hours a day and seven days a week. The managing agency contact shall be available to provide help and assistance to the entrance attendee as may be necessary to ensure the permitted temporary shelter functions properly. H) Enforcement. The entrance attendee staffing the entrance shall notify the managing agency contact as necessary in the enforcement of permitted temporary shelter rules and expectations, and/or the City’s Police Department as necessary to enforce local and state laws. The entrance attendee shall also serve as a point-of-contact for the City’s Police Department and will orient the department on how the managing agency accepts and processes potential residents. The names of the entrance attendee will be posted daily at the entrance/host tent or building. The City shall provide contact telephone numbers of nonemergency personnel which shall be posted at the entrance/host tent or building. I) Visitors. Visitors to the permitted temporary shelter must meet the following procedures and requirements: 1) The requirements that apply to individuals staying overnight in the permitted temporary shelter pursuant to Subsection (C) of this Section shall also apply to all visitors to the permitted temporary shelter. 2) Visitors shall be accompanied by the resident that invited the visitor while at the permitted temporary shelter. 3) Visitors shall be allowed to visit the permitted temporary shelter only between the hours of 9:00 a.m. and 10:00 p.m. After 10:00 p.m., all visitors must be evicted from the permitted temporary shelter. 4) Visitors may not stay overnight unless they receive permission from the managing agency and complete all requirements necessary to become a resident, including the requirements of Subsections (C) and (D) of this Section. 5) For purposes of this Section, the following shall not be considered visitors to the permitted temporary shelter: (a) Volunteers, agents, members, or employees of the managing agency rendering aid, care, assistance, security, or comfort to residents of the permitted temporary shelter; (b) Law enforcement personnel, including members of the City’s Police Department; (c) Emergency fire/medical personnel; Page 28 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 10 (d) Entrance attendees; and (e) The managing agency contact. J) Age Restrictions. Residents of the permitted temporary shelter must be at least eighteen years of age. No minors shall be permitted entrance to the permitted temporary shelter unless they are a relative of a resident of the permitted temporary shelter. Minors related to a resident may be admitted to the permitted temporary shelter as visitors pursuant to Subsection (I) of this Section. 25.205.080 FIRE, SAFETY, AND HEALTH. Permitted temporary shelters shall meet the following fire, safety, and health requirements: A) Fire Safety. The permitted temporary shelter shall conform to the following requirements: 1) Open Fires. No open fires shall be permitted within approved shelters or outside an approved fire pit or appliance. 2) Heating Appliances. No heating appliances shall be permitted within approved shelters. 3) Cooking. (a) The managing agency may allow for a common tent to provide community cooking facilities and services for the permitted temporary shelter. Common tents shall be approved by the managing agency and the Department. (b) No cooking appliances shall be permitted within approved shelters. 4) Fire Extinguishers. The managing agency shall provide an adequate number and appropriate rating of fire extinguishers at the permitted temporary shelter as approved by the Department or the City’s Fire Department. 5) Emergency Access. The managing agency shall ensure that adequate access for fire and emergency medical personnel and apparatuses is provided for at the permitted temporary shelter, as determined by the City’s Fire Marshal. 6) Shelter Separation. The managing agency shall ensure that there is an adequate distance between approved shelters and other structures, as determined by the City’s Fire Marshal. 7) Electrical Service. Any electrical service provided to the permitted temporary shelter shall be in accordance with City code. Any electrical cords used outdoors shall be approved for outdoor use. Page 29 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 11 B) Health. The managing agency shall provide all necessary sanitary facilities, including temporary outhouses or portable toilets and facilities for hand-washing. All applicable health standards for providing and using such facilities shall be satisfied as required by the Department. Facilities and staff shall be available to provide minor medical treatment to temporary shelter residents; excessive use of the city emergency medical services for non- emergent care will result in billing to the temporary shelter sponsor. Non-emergent care is defined as care that does not require transportation to the emergency room. C) Access for Inspections. The managing agency shall permit inspections by City staff to ensure compliance with the conditions of this permit. Inspections shall occur at reasonable times and may occur without prior notice. D) Approved Shelters. Residents of the permitted temporary shelter may reside only in approved shelters at the permitted temporary shelter. 25.205.090 LIMITATIONS. A) Duration. Permitted temporary shelters may be approved for a time period not to exceed one hundred eighty (180) days. B) Limitation. No other permitted temporary shelter, regardless of the managing agency, may occupy the same site as a previous homeless temporary shelter, whether it was permitted or unpermitted, until City staff has ensured that all residents of the previous temporary shelter and any temporary structures, tents, trailers, etc. have been completely vacated from the site. 25.205.100 REVOCATION. Upon determination that there has been a violation of any approval criteria or a condition of the special permit application or that the managing agency has failed to take action against a resident who violates the terms and conditions of the special permit, code of conduct, or has committed violence, the Director may give written notice to the managing agency describing the alleged violation. Within fourteen days of the mailing of the notice of violation, the managing agency shall show cause why the permit shall not be revoked. At the end of the fourteen-day period, the Director shall sustain or revoke the permit. When a special permit for a permitted temporary shelter is revoked, the Director shall notify the managing agency holding the permit by certified mail of the revocation and the findings upon which the revocation is based. Appeals of decisions to revoke a temporary permitted temporary shelter permit shall be to Franklin County Superior Court. 25.205.110 PROOF OF INSURANCE. A religious organization or managing agency shall show the City proof of general liability insurance with respect to a permitted temporary shelter with minimum limits of one million dollars per occurrence. The City shall not require a religious organization or managing agency to obtain insurance pertaining to the City’s liability with respect to permitted temporary shelters or otherwise require the religious organization or managing agency to indemnify the City against such liability. Page 30 of 140 Ordinance Creating PMC Chapter 25.205 Homeless Encampments - 12 25.205.120 EMERGENCY SHELTERS. The provisions of this Chapter shall not apply to emergency or cold weather shelters as defined in PMC 25.15.050 and permitted under the provisions of PMC 25.200 where the screening of individuals to be temporarily housed in such shelters is conducted by a non-profit organization or a religious organization providing the emergency shelter. 25.205.130 PENALTY FOR VIOLATIONS. A) Every person who violates PMC 25.205.030(B) has committed a code infraction and shall pay a penalty not to exceed five hundred dollars per incident. B) Nothing in this Chapter shall be interpreted to prevent the applicability of Chapter 9.90 PMC (Public Nuisances) or Chapter 16.70 PMC (Unsafe and Unfit Buildings, Structures, and Premises) to homeless temporary shelters, either permitted or unpermitted. 25.205.140 SEVERABILITY. If any section, subsection, sentence, clause, phrase, or other portion of this chapter, or its application to any person, is for any reason declared invalid in whole or in part by any court or agency of competent jurisdiction, said decision shall not affect the validity of the remaining portions hereof. Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage, and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this ____ day of __________________, 2019. _____________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ___________________________________ City Clerk Kerr Ferguson Law Group, City Attorney Page 31 of 140                                               MEMORANDUM TO PLANNING COMMISSION                                                PLANNING COMMISSION MEETING                                                City Hall – 525 North Third Avenue – Council Chambers                                                DATE: THURSDAY, FEBRUARY 21, 2019                                                7:00 PM          1 TO:   Planning Commission  FROM:   Jeffrey B. Adams, Associate Planner  SUBJECT: Temporary Shelter (MF# CA 2019‐001)    After many years of decline, homelessness in Washington is growing  despite  significant  investment and efforts to reduce it over the last decade. Factors contributing to this rise include  escalating  housing  costs,  inadequate  mental  health  and  chemical  dependency  treatment  systems, the opioid crisis, inadequate coordination of prevention efforts and levels of funding on  the local, state and federal government levels.   Contributing Factors  Around 15% of all homeless adults were identified as survivors of domestic violence in a 2014  survey of 25 US cities. Abuse often leads the victim to seek shelter away from the abuser. Victims  of abuse frequently lack resources to support themselves and sometimes end up homeless.  Between 20% and 25% of the homeless population in the United States suffers from some form  of  severe  mental  illness  according  to  the  Substance  Abuse  and  Mental  Health  Services  Administration. Serious mental illnesses disrupt people’s ability to carry out essential aspects of  daily life, such as self‐care and household management. Mental illnesses may also prevent people  from  forming  and  maintaining  stable  relationships  or  cause  people  to  misinterpret  others’  guidance and react irrationally. This often results in pushing away caregivers, family, and friends  who may be the force keeping that person from becoming homeless.  Roughly  32%  of  individuals  experiencing  homelessness  suffer  from  addiction  to  drugs  and  alcohol—a figure approximately 20% higher than reported abuse of alcohol and illicit drugs by  the general population.  Communities and Homelessness  Homelessness is a regional issue that is not confined to any particular city or county and is an  issue that presents complex difficulties. Solving this issue is next to impossible by any single  provider of government services.  The cost of homelessness to taxpayers is significant in terms of increased police calls, emergency  room visits and locally‐funded homeless services. There are also indirect costs resulting from  homeless services on public perception when those services are provided in business districts.   Legal Issues  Here in Washington State ‐ many communities have experienced la nd use conflicts with homeless  services and revitalization efforts ‐ including neighboring communities here in our area. In March  of 2017, City Council adopted an ordinance prohibiting unauthorized camping subject to the  Page 32 of 140  2  availability of alternative accommodations ‐however this prohibition applies only to parks and  other public locations.  Both state and federal law allow discretion to religious organizations that provide services for the  homeless (including homeless shelters) and the needy as part of their core mission on property  that is owned or controlled by them. In effect ‐ this establishes a limited "pre‐emption" of full  local  control  of  land  use  issues  involving  establishing  and conducting homeless  facilities  or  services.  Both legal and municipal authorities recommend that communities prepare ordinances that  detail the requirements for religious organizations that wish to sponsor homeless shelters or  encampments ‐ before the community is faced with an immediate application for a shelter.  Municipalities  cannot  necessarily  deny  religious  organizations from  establishing  shelters  or  encampments,  but  they  can  be  reasonably  regulated.   The  regulations  would  be  driven  by  conformance with state and local law that protect public interest, health and safety.  Possible Solutions  In researching municipalities that have established standards for regulating such facilities a  potential land use ordinance could include at least the following provisions relating to such  shelters or encampments:   limiting the siting of such facilities on property owned or controlled by the religious  organization;   requirement to meet appropriate setbacks, buffering and other standards;   limiting such facilities to specific zoning districts;   limiting the maximum number of residents;   requiring a minimum age for residents, e.g. eighteen;   establishing a code of conduct to include prohibitions on illegal drugs, alcohol, weapons,  loitering and other behaviors;   conformance with state and local standards relating to drinking water, human and solid  waste disposal, electric systems and fire systems;   the conduct of appropriate background and identification checks (ie; sex offenders and  outstanding warrants) by the religious organization;    conformance to a minimum distance between other shelters or encampments;   conformance with a maximum time period for the duration of a shelter or encampment‐  including a separation period between such time periods; and   irrevocable permission for the City to abate the use and reimbursement for those costs if  the shelter or encampment is noncompliant with conditions of the ordinance or permit.  Page 33 of 140  3  Preliminary Findings  1. Homelessness in Washington is growing.  2. Factors  contributing  to  the  rise  in  homelessness  include  but  are  not  limited  to  the  following:  a. Escalating housing costs  b. Inadequate mental health treatment systems  c. Inadequate chemical dependency treatment systems  d. The opioid crisis  e. Inadequate coordination of prevention efforts, and   f. Inadequate levels of funding on the local, state and federal government levels.   3. Around 15% of all homeless adults were identified as survivors of domestic violence.   4. Abuse often leads the victim to seek shelter away from the abuser.   5. Victims of abuse frequently lack resources to support themselves and sometimes end up  homeless.  6. Between 20% and 25% of the homeless population in the United States suffers from some  form of severe mental illness.   7. Serious mental illnesses disrupt people’s ability to carry out essential aspects of daily life,  such as self‐care and household management.   8. Mental  illnesses  may  also  prevent  people  from  forming  and  maintaining  stable  relationships or cause people to misinterpret others’ guidance and react irrationally. This  often results in pushing away caregivers, family, and friends who  may be the force  keeping that person from becoming homeless.  9. Roughly 32% of individuals experiencing homelessness suffer from addiction to drugs and  alcohol.  10. The cost of homelessness to taxpayers is significant in terms of   a. increased police calls,   b. emergency room visits and   c. locally‐funded homeless services.   11. Homeless services provided in business districts affect public perception.   12. Many  neighboring  communities  have  experienced  land  use  conflicts  with  homeless  services and revitalization efforts   13. In  March  of  2017  City  Council  adopted  an  ordinance  prohibiting unauthorized  camping subject to the availability of alternative accommodations   14. The City of Pasco ordinance prohibiting unauthorized camping applies only to parks and  other public locations.  15. Both state and federal law allow discretion to religious organizations that provide services  for the homeless (including homeless shelters) and the needy as part of their core mission  on property that is owned or controlled by them.   16. These state and federal laws establish a limited de facto "pre‐emption" of full local control  of land use issues involving establishing and conducting homeless facilities or services.  Page 34 of 140  4  17. Legal and municipal authorities recommend that communities prepare ordinances that  detail the requirements for religious organizations that wish to sponsor homeless shelters  or encampments before the community is faced with an immediate application for a  shelter.   18. Municipalities cannot necessarily deny religious organizations from establishing shelters  or encampments, but they can be reasonably regulated.    19. The regulations must be driven by conformance with state and local law that protect  public interest, health and safety.  Staff  recommends  an  ordinance  (as  per  attached),  permitting  homeless  uses  via  Hearing  Examiner Special Permit review process.    RECOMMENDATION  MOTION:    I move the Planning Commission adopt the findings of fact as contained in the  February 21, 2019 staff memo regarding Temporary Shelters.   MOTION:  I move the Planning Commission recommend the City Council adopt the proposed  code amendments regarding Temporary Shelters as attached to the February 21,  2019 staff memo to the Planning Commission.      Page 35 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 1   ORDINANCE NO. ________    AN ORDINANCE of the City of Pasco, Washington Creating  Chapter 25.99 “Homeless Temporary Shelters”     WHEREAS, RCW 35A.21.360 allows for religious organizations to host temporary shelters  for the homeless on property owned or controlled by the religious organization whether within  buildings located on the property or elsewhere on the property outside of buildings; and     WHEREAS, the City wishes to establish a system that protects public health and safety  and does not substantially burden the decisions or actions of a religious organization regarding  the location of housing or shelter for homeless persons on property owned by the religious  organization; NOW, THEREFORE,     THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS:     Section 1.   That  Chapter  25.99  of  the  Pasco  Municipal  Code  entitled  “Homeless  Temporary Shelters” shall be and hereby is created and shall read as follows:    Chapter 25.99    HOMELESS TEMPORARY SHELTERS    Sections:    25.99.010  Purpose and Duty.    25.99.020  Definitions.    25.99.030  Special Permit Required – Who May Apply.  25.99.040  Application Procedures.  25.99.050  Requirements for Approval.  25.99.060  Process for Final Approval.  25.99.070  Requirements Upon Approval.  25.99.080  Fire, Safety, and Health.  25.99.090  Limitations.  25.99.100  Revocation.  25.99.110  Proof of Insurance.  25.99.120  Emergency Shelters.  25.99.130  Penalty for Violations.  25.99.140  Severability.     25.99.010   PURPOSE  AND  DUTY.    The City  recognizes  the  rights  of  religious  organizations to exercise their religious liberties and understands that this religious exercise may  include hosting those who are homeless or transient. It is the purpose of this Chapter to provide  Page 36 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 2   a standardized application process for a special permit for those religious organizations wishing  to host homeless persons. It is also the purpose of this Chapter to provide for standards that will  protect the health, safety, and welfare of both the hosted residents and the public.    Nothing in this Chapter is intended nor shall be construed to create or form the basis of  liability on the part of the City or its officers, employees or agents, for any injury or damage  resulting from any action or inaction on the part of the City related in any manner to the  interpretation or enforcement of this Chapter by its officers, employees, or agents.    25.99.020   DEFINITIONS.  For the purposes of this Chapter, the following words and  terms shall have the meaning ascribed to them by this section:    A)   “Approved shelter” means a car, tent, trailer, camper, or a structure approved by  the Director or his/her appointee that is less than 100 square feet in total floor area and has no  kitchen or plumbing facilities but may have electricity so long as the wiring has been inspected  and approved by the appropriate governmental agency.    B)   “City” means the City of Pasco, Washington.    C)   “Department”  means  the  City’s  Community  &  Economic  Development  Department.    D)  “Director” means the Director of the City’s Community & Economic Development  Department.    E)   “Entrance attendee” means an individual appointed by the managing agency that  is at least eighteen years of age and at least one of the following:    1)   A volunteer, agent, member, or employee of the managing agency; or    2)   A  permitted  temporary  shelter  resident  authorized  by  the  managing  agency to serve as the entrance attendee.    (F)  “Managing  agency”  means  a  religious  organization  applying  for,  hosting,  and  operating a permitted temporary shelter that owns or controls the site where the permitted  temporary shelter is or will be situated.    G)  “Managing  agency  contact”  means  an  individual  appointed  by  the  managing  agency that is at least eighteen years of age and a volunteer, agent, member, or employee of the  managing agency that serves as the contact person for the managing agency available twenty‐ four hours a day, seven days a week. The managing agency contact need not be a singular  individual.    Page 37 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 3   H)  “Occupancy  registration”  means  a  City‐issued  permit  for  the operation  of  a  noncommercial use not otherwise regulated by Chapter 5.04 PMC.    I)   “Permitted  temporary  shelter”  means  a  temporary  shelter  operated  by  a  managing agency that provides housing or shelter to homeless persons in compliance with the  provisions of this Chapter.    J)  “PMC” means the Pasco Municipal Code;    K)  “Religious organization” means the federally‐protected practice of a recognized  religious  assembly,  school  or  institution  that  owns  or  controls  the  property  upon  which  a  permitted temporary shelter is located or proposed.    L)  “Site” means the property or part of the property where the permitted temporary  shelter is or will be situated.    M)  “Special permit” means a special permit granted to a religious organization by the  City’s Community & Economic Development Department to host and serve as the managing  agency of a permitted temporary shelter.     25.99.030   SPECIAL PERMIT REQUIRED – WHO MAY APPLY.     A)  For‐profit businesses otherwise regulated by Title 5 PMC are excluded from the  provisions of this Chapter.    B)  It is unlawful for any person to erect, maintain, place, permit to be or remain in or  upon  any  private  lot,  building,  structure  or  premises  in  the  City any temporary camp,  encampment, shelter, or collection of shelters that allows for homeless or transient individuals  to stay overnight without a valid special permit for a permitted temporary shelter granted by the  City. This Subsection shall not apply to residents or visitors of any temporary camp, encampment,  shelter, or collection of shelters unless they own or control the private lot, building, structure or  premises where the temporary camp, encampment, shelter, or collection of shelters is situated  or are a volunteer, agent, member, or employee of the person that owns or controls the private  lot, building, structure, or premises.    C)  Special permits for a permitted temporary shelter shall be granted only to bona  fide, tax‐exempt religious organizations.    25.99.040   APPLICATION  PROCEDURES.    Each  managing  agency  shall apply  for  a  special permit under this section and shall certify compliance with all applicable requirements  for approval and conditions of this Chapter and the application.     Page 38 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 4   A)  As part of the special permit review process the managing agency shall submit an  application to the Department containing the following information:    1)  The name, street address, and telephone number of the managing agency;    2)  The name, street address, and telephone number of the managing agency  contact;    3)  A site plan showing the proposed location, street address, dimensions, and  layout of the proposed permitted temporary shelter;    4)  The length of time the managing agency expects to operate the proposed  permitted temporary shelter;    5)  A signed and notarized statement from the owner of the Site stating that  the managing agency lawfully owns or controls the site in a way that will endure for at  least  the  expected  operational  time  of  the  proposed  permitted  temporary  shelter  specified in the application;    6)  The maximum number of residents proposed at the proposed permitted  temporary shelter;     7)  The dates the managing agency intends to begin and end operation of the  proposed permitted temporary shelter;    8)  A copy of the managing agency’s plan for reporting the period of time  residents resided at the proposed permitted temporary shelter and when residents left  the  proposed  permitted  temporary  shelter  to  live  in  permanent  housing  or  other  temporary housing;     9)  A copy of the managing agency’s operations and security plan and a code  of conduct that satisfies the requirements of PMC § 25.99.050(B); and    (10)  Proof of insurance that satisfies the requirements of PMC § 25.99.110.    B)  Other special conditions not present in Subsection (A) of this Section may be  required of the managing agency as part of the special permit review process at the discretion of  the Department.    C)  There shall be no fee required of an applicant qualified to apply for and receive a  special permit for a permitted temporary shelter under this Chapter.    Page 39 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 5   D)  In addition to the requirements for special permit review, the following additional  procedures apply:    1)  Occupancy Registration Required. Upon receipt of a special permit the  managing agency shall obtain an occupancy registration pursuant to Chapter 5.07 PMC  through  the  Department  a  minimum  of  fourteen  days  before  the  proposed  date  of  establishment for the permitted temporary shelter. The Occupancy Registration shall be  valid for a maximum of one hundred eighty (180) days.    2)  Pasco School District #1 Notified.  In addition to the notice requirements  of  Title  4  PMC,  upon  receipt  of  an  application  for  a  special  permit for a permitted  temporary shelter the Director shall send a copy of the application to the administrative  offices of the Pasco School District #1 for its review and consideration.  3)   Continuum of Care/Mental Health Providers Notified. In addition to the  notice requirements of Title 4 PMC, upon receipt of an application for a special permit for  a permitted temporary shelter the Director shall send a copy of the application to the  administrative offices of the Pasco Continuum of Care and/or to mental health providers  within the city of Pasco for review and consideration.    25.99.050   REQUIREMENTS FOR APPROVAL.  The City may issue a temporary and  revocable special permit for a permitted temporary shelter subject to the following criteria and  requirements:     A)  Site Criteria.    1)  Size.    The  property  must  be  sufficient  in  size  to  accommodate  the  maximum number of residents and, for permitted temporary shelters not situated within  a permanent structure, must have necessary on‐site facilities, including but not limited to  the following:    (a)   A food tent or building and host tent or building;  (b)   Sanitary toilets in the number required to meet capacity guidelines;  (c)  Hand washing facilities near the toilets and by any food areas; and  (d)  Refuse receptacles.  (e)  Verified service contracts for all temporary facilities for the duration of the  temporary shelter    2)  Water Source. The managing agency shall provide an adequate source of  potable water to the permitted temporary shelter as approved by the City.    3)  Sensitive Areas. No permitted temporary shelter shall be located within a  sensitive or critical area or its buffer as defined in Title 28 PMC.    Page 40 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 6   4)  Limitation  on  Residents.  For  each  permitted  temporary  shelter,  the  Department  shall  determine  if  the  proposed  maximum  number  of  residents  at  the  permitted temporary shelter is so great as to endanger public health and safety. In making  this determination, the Department may consider the site’s size, location, structures, and  any other relevant factors.     5)  Parking. The site shall provide an adequate number of parking spaces for  the number of vehicles used by permitted temporary shelter residents and staff. If the  site has other uses besides the permitted temporary shelter, it shall be shown that the  permitted temporary shelter will not create an undue shortage of required on‐site parking  for the other use or uses on the property.    6)  Public  Transportation.  Whenever  possible,  the  permitted  temporary  shelter should be located within one quarter mile of a bus stop with service seven days  per week. If the permitted temporary shelter is not located within one quarter mile of a  bus stop with service seven days per week, the managing agency shall demonstrate the  ability for residents to obtain access to the nearest public transportation stop, such as  carpools or shuttle buses.    7)   Screening. The permitted temporary shelter shall be adequately buffered  and  screened  to  be  sight‐obscuring  from  adjacent  rights‐of‐way and  residential  properties. Screening shall be a minimum height of six feet and may include, but is not  limited to, a combination of fencing, landscaping, or the placement of the permitted  temporary shelter behind buildings. The type of screening shall be approved by the City.    8)  Privacy for Sanitary Facilities.  All sanitary portable toilets shall be screened  to be sight‐obscuring from adjacent properties and rights‐of‐way. The type of screening  shall be approved by the City and may include, but is not limited to, a combination of  fencing and/or landscaping.    9)  Distance Requirements to Sensitive Land Uses.  No permitted temporary  shelter shall be permitted within three hundred feet of a licensed child daycare facility or  any public or private pre‐school or elementary, middle, or high school. However, this  prohibition may be waived by provisions contained in the special permit if the owner of  such daycare or school states in a signed and notarized statement that he or she agrees  to the placement of the permitted temporary shelter on that site. Any such statement  must be submitted to the Department either with the application for a special permit or  within seven calendar days of the application’s submission.    10)  Approved Shelters. Except as provided in Subsection C of this Section, no  permitted temporary shelter shall be permitted unless the managing agency plans to  shelter residents in approved shelters provided by the managing agency, provided by the  residents themselves, or otherwise provided for the residents.  Page 41 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 7     B)  Security.    1)  Operations and Security Plan. The managing agency shall demonstrate the  capacity  to  implement  the  operations  and  security  plan  required by PMC §  25.99.040(A)(9).    2)  Code of Conduct. The managing agency shall ensure that the permitted  temporary shelter  has  a  written,  enforceable code  of  conduct  which at a minimum  prohibits alcohol, nonprescribed drugs, weapons, violence, and open fires. The code of  conduct should also address other issues related to camp and neighborhood safety. The  managing agency shall demonstrate the capacity to enforce the code of conduct.    3)  In addition to the standards in this subsection, the managing agency may  adopt and enforce additional code of conduct conditions not otherwise inconsistent with  this section.    C)  Indoor Permitted Temporary Shelters. The special permit may allow for an indoors  permitted temporary shelter inside a permanent building or structure subject to the following  criteria and requirements:    1)  Compliance with Building Codes. An indoor permitted temporary shelter  shall comply with the requirements of the City’s building codes. However, pursuant to  RCW  §  19.27.042,  the  City’s  Inspection  Services  Division  shall have  the  authority  to  exempt code deficiencies, but in no event will it exempt code deficiencies constituting a  clear and present, grave and immediate danger to public health or safety.    2)  Building Criteria. The buildings proposed for use shall be of sufficient size  to accommodate the residents and must have necessary on‐site facilities, including but  not limited to the following:    (a)  An adequate supply of potable water;    (b)  Sanitary toilets in the number required to meet capacity guidelines;    (c)  Hand washing facilities by the toilets and food areas;    (d)  Refuse receptacles; and    (e)  Kitchen facilities for food preparation.    Page 42 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 8   (3)  All applicable health standards for providing and using facilities required  under  Subsection  (C)(2)  of  this  Section  shall  be  satisfied  as  required  by  the  City’s  Inspection Services Division.    25.99.060   PROCESS FOR FINAL APPROVAL. Applications for a special permit for a  homeless temporary shelter shall be processed pursuant to Title 4 PMC.    25.99.070   REQUIREMENTS UPON APPROVAL.    A)  Signed  Agreement.    All  permitted  temporary  shelter  residents must sign an  agreement to abide by the code of conduct required by PMC § 25.99.050(B)(2). Failure to do so  shall  result  in  the  noncompliant  resident’s  immediate  and  permanent  expulsion  from  the  permitted  temporary  shelter.  The  managing  agency  shall  be  responsible  to  enforce  each  agreement.    (B)  Log of Overnight Guests. The managing agency shall keep a digital log of all  individuals who stay overnight in the permitted temporary shelter. The log shall include the name  and date of birth of each individual, and the dates that the individual spent at the permitted  temporary shelter. The log must be kept reasonably up‐to‐date. The log shall be maintained by  the managing agency for a minimum of six months after it was last revised and shall be made  available to the City’s Police Chief and the Director upon request.    C)  Identification.  The managing agency shall require verifiable photo identification  documents of each and every individual who stays overnight in the permitted temporary shelter.  Acceptable forms of photo identification documents for purposes of this section include a driver’s  license, government‐issued identification card, military identification document, or passport. If a  verifiable photo identification document cannot be obtained, the individual must agree to be  fingerprinted or the individual shall not otherwise be admitted to the camp. If the managing  agency cannot obtain fingerprints from individuals, the City must either offer the services of the  City’s Police Department to provide fingerprinting services at the site at no cost to the managing  agency  or  issue  the  managing  agency  a  waiver  of  the  fingerprinting  requirements  of  this  subsection for each permitted temporary shelter.    D)  Simple Background Checks. The managing agency shall engage the City’s Police  Department to use the verifiable photo identification document to check each individual who  stays overnight in the permitted temporary shelter for outstanding in‐state and out‐of‐state  warrants and the individual’s potential registered sex offender status. The City must either offer  the services of the City’s Police Department to provide these background check services at no  cost to the managing agency or issue the managing agency a waiver of the background check  requirements of this subsection for each permitted temporary shelter.    1)  Outstanding  Warrants.  If  any  warrant  check  reveals  an  existing  or  outstanding warrant from any jurisdiction in the United States, the managing agency shall  Page 43 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 9   immediately report the finding to the City’s Police Department for the apprehension of  the individual.    2)  Sex Offender Status. If the sex offender status check reveals that the  individual  is  a  registered  sex  offender,  the  individual  shall  not  be  admitted  to  the  permitted temporary shelter.    E)  Security. The managing agency shall ensure the permitted temporary shelter is  secure and managed to strictly prohibit alcohol, prohibited drugs, weapons, fighting, abuse of  any kind, littering, or other nuisances while located on the property. As necessary, the City’s  Police Department shall be available to enforce state and local  laws  and  ordinances.  The  managing agency may be billed for excessive use of City Police Department resources.    F)  Entrance/Host Tent or Building; Entrance Attendee. The managing agency shall  ensure there is an entrance/host tent or building at the permitted temporary shelter that is  staffed twenty‐four hours a day and seven days a week by at least one entrance attendee.     G)  Managing Agency Contact.  The managing agency contact shall serve on‐call and  be available for the entrance attendee twenty‐four hours a day and seven days a week. The  managing agency contact shall be available to provide help and assistance to the entrance  attendee as may be necessary to ensure the permitted temporary shelter functions properly.    H)  Enforcement.  The  entrance  attendee  staffing  the  entrance  shall  notify  the  managing agency contact as necessary in the enforcement of permitted temporary shelter rules  and expectations, and/or the City’s Police Department as necessary to enforce local and state  laws.  The  entrance  attendee  shall  also  serve  as  a  point‐of‐contact  for  the  City’s  Police  Department and will orient the department on how the managing agency accepts and processes  potential residents. The names of the entrance attendee will be posted daily at the entrance/host  tent or building. The City shall provide contact telephone numbers of nonemergency personnel  which shall be posted at the entrance/host tent or building.    I)  Visitors. Visitors to the permitted temporary shelter must meet the following  procedures and requirements:    1)  The  requirements  that  apply  to  individuals  staying  overnight in the  permitted temporary shelter pursuant to Subsection (C) of this Section shall also apply to  all visitors to the permitted temporary shelter.    2)  Visitors shall be accompanied by the resident that invited the visitor while  at the permitted temporary shelter.    Page 44 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 10   3)  Visitors shall be allowed to visit the permitted temporary shelter only  between the hours of 9:00 a.m. and 10:00 p.m. After 10:00 p.m., all visitors must be  evicted from the permitted temporary shelter.    4)  Visitors may not stay overnight unless they receive permission from the  managing  agency  and  complete  all  requirements  necessary  to  become a resident,  including the requirements of Subsections (C) and (D) of this Section.    5)  For purposes of this Section, the following shall not be considered visitors  to the permitted temporary shelter:    (a)  Volunteers,  agents,  members,  or  employees  of  the  managing  agency rendering aid, care, assistance, security, or comfort to residents of the  permitted temporary shelter;    (b)  Law enforcement personnel, including members of the City’s Police  Department;    (c)  Emergency fire/medical personnel;    (d)  Entrance attendees; and    (e)  The managing agency contact.    J)  Age Restrictions. Residents of the permitted temporary shelter must be at least  eighteen years of age. No minors shall be permitted entrance to the permitted temporary shelter  unless they are a relative of a resident of the permitted temporary shelter. Minors related to a  resident may be admitted to the permitted temporary shelter as visitors pursuant to Subsection  (I) of this Section.    25.99.080   FIRE, SAFETY, AND HEALTH. Permitted temporary shelters shall meet the  following fire, safety, and health requirements:    A)  Fire  Safety.  The  permitted  temporary  shelter  shall  conform  to  the  following  requirements:    1)  Open Fires. No open fires shall be permitted within approved shelters or  outside an approved fire pit or appliance.    2)  Heating  Appliances.  No  heating  appliances  shall  be  permitted within  approved shelters.    3)  Cooking.   Page 45 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 11     (a)  The managing agency may allow for a common tent to provide  community cooking facilities and services for the permitted temporary shelter.  Common tents shall be approved by the managing agency and the Department.     (b)  No cooking appliances shall be permitted within approved shelters.    4)  Fire  Extinguishers.  The  managing  agency  shall  provide  an  adequate  number and appropriate rating of fire extinguishers at the permitted temporary shelter  as approved by the Department or the City’s Fire Department.    5)  Emergency Access. The managing agency shall ensure that adequate  access for fire and emergency medical personnel and apparatuses is provided for at the  permitted temporary shelter, as determined by the City’s Fire Marshal.    6)  Shelter Separation. The managing agency shall ensure that there is an  adequate distance between approved shelters and other structures, as determined by  the City’s Fire Marshal.    7)  Electrical  Service.  Any  electrical  service  provided  to  the  permitted  temporary shelter shall be in accordance with City code. Any electrical cords used  outdoors shall be approved for outdoor use.    B)  Health. The managing agency shall provide all necessary sanitary  facilities,  including temporary outhouses or portable toilets and facilities for hand‐washing. All applicable  health standards for providing and using such facilities shall be satisfied as required by the  Department. Facilities  and  staff  shall  be  available  to  provide  minor  medical  treatment  to  temporary shelter residents; excessive use of the city emergency medical services for non‐ emergent care will result in billing to the temporary shelter sponsor. Non‐emergent care is  defined as care that does not require transportation to the emergency room.    C)  Access for Inspections. The managing agency shall permit inspections by City staff  to ensure compliance with the conditions of this permit. Inspections shall occur at reasonable  times and may occur without prior notice.     D)  Approved Shelters. Residents of the permitted temporary shelter may reside only  in approved shelters at the permitted temporary shelter.    25.99.090   LIMITATIONS.    A)  Duration.  Permitted temporary shelters may be approved for a time period not  to exceed one hundred eighty (180) days.    Page 46 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 12   B)  Limitation.  No other permitted temporary shelter, regardless of the managing  agency, may occupy the same site as a previous homeless temporary shelter, whether it was  permitted  or  unpermitted,  until City  staff  has  ensured  that  all  residents  of  the  previous  temporary shelter  and  any  temporary  structures,  tents,  trailers, etc.  have  been  completely  vacated from the site.    25.99.100   REVOCATION.  Upon determination that there has been a violation of any  approval criteria or a condition of the special permit applicat ion or that the managing agency has  failed to take action against a resident who violates the terms and conditions of the special  permit, code of conduct, or has committed violence, the Director may give written notice to the  managing agency describing the alleged violation. Within fourteen days of the mailing of the  notice of violation, the managing agency shall show cause why the permit shall not be revoked.  At the end of the fourteen‐day period, the Director shall sustain or revoke the permit. When a  special permit for a permitted temporary shelter is revoked, the  Director  shall  notify  the  managing agency holding the permit by certified mail of the revocation and the findings upon  which the revocation is based. Appeals of decisions to revoke a temporary permitted temporary  shelter permit shall be to Franklin County Superior Court.     25.99.110   PROOF OF INSURANCE.  A religious organization or managing agency shall  show the City proof of general liability insurance with respect to a permitted temporary shelter  with minimum limits of one million dollars per occurrence. The City shall not require a religious  organization or managing agency to obtain insurance pertaining to the City’s liability with respect  to permitted temporary shelters or otherwise require the religious organization or managing  agency to indemnify the City against such liability.    25.99.120   EMERGENCY SHELTERS.  The provisions of this Chapter shall not apply to  emergency or cold weather shelters as defined in PMC 25.12.156 and permitted under the  provisions of PMC 25.86 where the screening of individuals to be temporarily housed in such  shelters is conducted by a non‐profit organization or a religious organization providing the  emergency shelter.     25.99.130   PENALTY FOR VIOLATIONS.     A)  Every person who violates PMC 25.99.030(B) has committed a code infraction and  shall pay a penalty not to exceed five hundred dollars per incident.    B)  Nothing in this Chapter shall be interpreted to prevent the applicability of Chapter  9.60 PMC (Public Nuisances) or Chapter 16.50 PMC (Unsafe and Unfit Buildings, Structures, and  Premises) to homeless temporary shelters, either permitted or unpermitted.    25.99.140   SEVERABILITY.  If any section, subsection, sentence, clause, phrase, or  other portion of this chapter, or its application to any person, is for any reason declared invalid  Page 47 of 140 Ordinance Creating Chapter 25.99 Homeless Encampments - 13 in whole or in part by any court or agency of competent jurisdiction, said decision shall not affect  the validity of the remaining portions hereof.   Section 2. This  Ordinance  shall  take  full  force  and  effect  five  (5)  days after  its  approval, passage, and publication as required by law.  PASSED by the City Council of the City of Pasco, Washington, and approved as provided  by law this ____ day of __________________, 2019.  _____________________________  Matt Watkins, Mayor  APPROVED AS TO FORM:  ___________________________________  ATTEST:  _____________________________ City Clerk Leland B. Kerr, City Attorney  Page 48 of 140 Codes of Conduct for Homeless Encampments  If your agency has made the decision to allow a homeless encampment to remain on public land, even  temporarily, but you are not entering into a formal lease agreement with a third party (e.g., a nonprofit  agency) to manage the camp, consider working with the camp residents early on to establish camp  codes of conduct. This allows your agency to exert some control over who is in the encampment, what  activities take place, and how the site will be maintained. Setting these rules also helps establish clear  expectations, both of your agency and of the camp residents, and clear consequences and enforcement  procedures if those expectations are not met. Finally, developing codes of conduct with camp residents  can also help to build trust and respect between parties, which is very important to ensuring smooth  and productive future interactions.  Potential Elements to Consider in Developing a Homeless Encampment Code of Conduct  • Presence of drugs or alcohol  • Presence of weapons  • Presence of residents with criminal history (what kind of background is okay, what is not)  • Presence of children (particularly if sex offenders are allowed to live in the camp)  • Presence of pets (Remember to allow assistance animals)  • Loitering in surrounding areas  • Open flames  • Quiet hours  • Participation in site maintenance  »» Security shifts  »» Number of volunteer hours required per month  • Participation in camp governance  »» Attendance at weekly meetings  • Check‐ins: Periodic meetings with social service providers or other city or agency  representatives to demonstrate that they are searching for work or permanent shelter  • How new residents are admitted  »» Vote by existing camp residents       Page 49 of 140 Homeless Shelter Code of Conduct Examples  TC3 – Code of Conduct—All Tent City 3 residents must adhere to the camp’s Code of Conduct:  1) No alcohol or drugs are permitted; sobriety is a must  2) No weapons are allowed  3) No men in women’s tents/no women in men’s tents  4) No loitering in the surrounding neighborhood  5) Quiet time imposed from 9 pm to 8 am  6) No open flames are permitted  7) No violence or crime is tolerated  8) Cooperation and participation in camp maintenance is expected  Dignity Village‐‐ 5 Basic Rules:  1) No violence to yourself or others.  2) No theft  3) No alcohol, illegal drugs, or drug paraphernalia on‐site or within a 1‐block radius  4) No constant disruptive behavior  5) Everyone must contribute to the operation and maintenance of the Village. Everyone must do a  minimum of 10 hours “sweat” equity a week.  6) Everyone must pay the required insurance fee of $35.00 by the 5th day of every month.  SHARE/WHEEL Tent City—Code of conduct  We, the people of share/wheel, in order to keep a more harmonious community, ask that you observe  the following code of conduct:  1) Share/wheel’s tent city is a drug and alcohol free Zone.  Those caught drinking or using drugs  will be Asked to leave.  Sobriety is required.  2) No weapons are allowed. Knives over 3‐1/2 inches must be checked in.  3) Any violence will not be tolerated. Please attempt to resolve any conflict in a creative and  peaceful manner.  4) Degrading ethnic, racist, sexist or homophobic Remarks are not acceptable. No physical  punishment, verbal abuse or intimidation Will be tolerated.   5) We are a community. Please respect the rights and privacy of your fellow citizens.  6) No men in the women’s tents. No women in the men’s tents. No open flames. No loitering or  disturbing neighbors. No trespassing.  7) Attendance of at least one of the several community Meetings held through the week is  required. Days and times will be posted so that you may work it into your schedule.  8) If these rules are not respected and enforced Tent City may be permanently closed.  Page 50 of 140 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, JANUARY 17, 2019 7:00 PM Planning Commission Meeting Page 1 January 17, 2019 PUBLIC HEARINGS: C. Code Amendment Temporary Shelters (MF# CA 2018-001) Chairperson Roach read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the proposed code amendment for temporary shelters. This code amendment is the result of the State who recognizes religious organizations, if part of their core religious mission, have the ability to provide temporary homeless shelters on property they own or control. Currently in Pasco there isn’t a way for that to happen – there is no code in place that lays out a method or conditions to have a shelter. This should be in place before a religious organization applies for a temporary homeless shelter. With the help of the City Attorney’s Office, staff has been working on code to address temporary homeless shelters. Mr. White briefly explained what the ordinance would do and include. Chairperson Roach asked how the ordinance would be implemented in regards to comprehensive background checks and the use of the City of Pasco Police Department for that service. Mr. White said it’s already an established protocol. He added that the permits would be approved via conditional use permit process to work out any such problems that may arise. Chairperson Roach asked how background checks could be done on someone who may not have an ID card, such as many homeless might not have. Mr. White replied that the majority have some type of ID, but that would be addressed by the Police Department. Commissioner Bowers said she noticed a minimum age requirement of 18 years old how that effects families. Mr. White answered that has been an issue state-wide. The thinking is, when minors are allowed in temporary shelters, it brings rise to an entirely new level of scrutiny. Commissioner Bowers addressed rules regarding drugs and alcohol but not cigarette smoking and asked if that would be handled or addressed. Mr. White stated that staff didn’t think that was necessary. Commissioner Myhrum thanked staff and stated that many of his previous concerns have been put aside. Commissioner Bowers asked if there would be measures to address any problems or if the code would be revisited. Page 51 of 140 Planning Commission Meeting Page 2 January 17, 2019 Mr. White replied that code amendments can always be made if issues arise, however, there is case law that in a way pre-empts the City in many ways. Commission J. Campos reminded the Commission that these would be addressed individually by special use permits and conditions could be in place. Chairperson Roach asked why a permit fee would not be required for the temporary shelter special use permit. Mr. White said due to case law so that fees do not discourage applications. There was a brief discussion on the length of the permit and continuum of care. Commissioner Myhrum moved, seconded by Commissioner A. Campos, to close the hearing on the proposed code amendment and set February 21, 2019 as the date for deliberations and the development of a recommendation for the City Council. The motion passed unanimously. Page 52 of 140 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, FEBRUARY 21, 2019 7:00 PM Planning Commission Meeting Page 1 February 21, 2019 OLD BUSINESS: A. Code Amendment Temporary Shelters (MF# CA 2018-001) Chairperson Myhrum read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the proposed code amendment regarding temporary shelters. Staff had no further comments to add since the previous meeting. Commissioner Bowers asked about homeless populations that were victims of domestic violence and if there was anything included in the proposed code that addressed the domestic violence population. Mr. White replied that there was not. Commissioner Roach stated that she appreciated the work done by staff who had addressed any concerns and comments discussed previously by the Commission. She asked for clarification regarding site criteria and the adequate number of parking spaces. She wanted to know how that number would be calculated. Mr. White answered that most of the proposed ordinance is strategically vague because many matters, such as parking, would need to be done by a case by case determination. Many conditions would be based on the number of people as well as clarification from the managing entity. Commissioner Roach added that there are many churches that operate preschools so those would likely need to be looked at on individually. Commissioner Mendez noted that the proposed ordinance appears to be driven by the state RCW, but in that it specifically mentions religious organizations. He asked if it would apply to all non-profits or just religious organizations. Mr. White said it would apply to all non-profits and would be able to apply for a special permit. Commissioner Greenaway asked about adding in wording for non-profits to the ordinance. Mr. White said it wasn’t necessary. Chairperson Myhrum stated that he appreciated the thorough process and the language is very thorough. Commissioner Roach appreciated the code of conduct and the examples provided. She asked what the process would be for the City if the organization breaks their code of conduct and if it would be penalized. Mr. White said the managing entity will have to manage their code of conduct and they will be the responsible Page 53 of 140 Planning Commission Meeting Page 2 February 21, 2019 party. If there is a problem it will likely be handled much like Code Enforcement handles chronic nuisance properties. Commissioner Roach moved, seconded by Commissioner Greenaway, the Planning Commission adopt the findings of fact as contained in the February 21, 2019 staff memo regarding temporary shelters. The motion passed unanimously. Commissioner Roach moved, seconded by Commissioner Greenaway, the Planning Commission recommend the City Council adopt the proposed code amendments regarding temporary shelters as attached to the February 21, 2019 staff memo to the Planning Commission. The motion passed unanimously. Page 54 of 140 AGENDA REPORT FOR: City Council April 30, 2019 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 5/6/19 FROM: Darcy Bourcier, Planner I Community & Economic Development SUBJECT: Rezone from RS-20 to RS-12 (Black Belle Estates) (MF# Z2019-003) I. REFERENCE(S): Vicinity Map Proposed Ordinance Report to Planning Commission Dated: 4/18/2019 Planning Commission Minutes Dated: 3/21/2019 and 4/18/2019 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. ______, rezoning three parcels between Road 52 and Road 54 south of West Court Street from RS -20 to RS-12 and further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On March 21, 2019 the Planning Commission conducted a public hearing to consider a request to rezone three parcels located between Roads 52 and 54 south of West Court Street from RS-20 (Suburban) to RS-12 (Suburban). Following the conduct of a public hearing, the Planning Commission reasoned it would be appropriate to rezone the subject parcels to RS-12 and is recommending Council approval of the requested rezone as contained in the Staff Report. V. DISCUSSION: Page 55 of 140 The applicant is seeking to rezone the subject site from RS-20 to RS-12 in order to subsequently subdivide the three parcels into 33 single -family lots (Black Belle Estates). RS-20 zoning permits one single-family dwelling unit per 20,000 square feet of lot area, while RS-12 zoning requires only 12,000 square feet of lot area per dwelling. Further, the City has partnered with the applicant to extend municipal sewer facilities northward from West Sylvester Street in order to serve the development. The availability of sewer as well as a density increase resulting from a rezone will enable more effective use of the acreage available for development. The preliminary plat associated with the rezone site (Black Belle Estates) was submitted shortly after the rezone request and its approval will be contingent upon the approval of this rezone. It has been designed in accordance with the density standards of the RS-12 zoning district and sewer availability. Page 56 of 140 City of Pasco, IS Division /Vicinity Map 0 360 720180Feet W Henry St Road 52Road 54W Margaret StRoad 56Road 50Item: Rezone - RS-20 to RS-12 Black Belle Estates Applicant: J&J Kelly Construction, Inc. File #: Z2019-003 Page 57 of 140 ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON REZONING THREE PARCELS BETWEEN ROAD 52 AND ROAD 54 SOUTH OF WEST COURT STREET FROM RS-20 (SUBURBAN) TO RS-12 (SUBURBAN). WHEREAS, a complete and adequate petition for change of zoning classification has been received and an open record hearing having been conducted by the Pasco Planning Commission upon such petition; and, WHEREAS, that the effect of the requested change in zoning classification shall not be materially detrimental to the immediate vicinity; and, WHEREAS, based upon substantial evidence and demonstration of the Petitioner, that: (A) the requested change for the zoning classification is consistent with the adopted Comprehensive Plan; (B) the requested change in zoning classification is consistent with or promotes the goals and objectives of the Comprehensive Plan serving the general public interest in the community; and (C) there has been a change in the neighborhood or community needs or circumstances warranting the requested change of the zoning classification; and (D) the Planning Commission developed findings which are hereby adopted by the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the Zoning Ordinance for the City of Pasco, Washington, and the Zoning Map, accompanying and being part of said Ordinance shall be and hereby is changed from RS-20 (Suburban) to RS-12 (Suburban) for the real property as shown in the Exhibit “1” attached hereto and described as follows: Short Plat 79-28 Lot 4 Except for future road R/W (APN # 119611082) Short Plat 79-28 Lot 3 (APN # 119611094) Portion of the NE Quarter of the SE Quarter of the NE Quarter of Section 27, Township 9 North, Range 29 East, W.M (APN # 119641013) Section 2. This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. Passed by the City Council of the City of Pasco this _____ day of ________________, 2019. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: City Clerk Kerr Ferguson Law Group Page 58 of 140 REPORT TO PLANNING COMMISSION PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, APRIL 18, 2019 7:00 PM 1 MASTER FILE #: Z 2019-003 APPLICANT: J&J Kelly Construction, Inc. 1006 Christopher Ln Pasco WA 99301 REQUEST: REZONE: Rezone 3 parcels from RS-20 (Suburban) to RS-12 (Suburban) BACKGROUND 1. PROPERTY DESCRIPTION: Legals: Lot 1: Short Plat 79-28 Lot 4 Except for future road R/W (APN # 119611082) Lot 2: Short Plat 79-28 Lot 3 (APN # 119611094) Lot 3: Portion of the NE Quarter of the SE Quarter of the NE Quarter of Section 27, Township 9 North, Range 29 East, W.M General Location: Between Roads 52 and 54 south of W Court Street Property Size: The site consists of three parcels comprising approximately 15.3 acres 2. ACCESS: The property has access from Road 52 and Road 54 3. UTILITIES: Municipal water is available in both Road 52 and Road 54. Municipal sewer is not available but is planned for the near future 4. LAND USE AND ZONING: The lots are currently vacant and are zoned RS-20 (Suburban). Surrounding properties are zoned and developed as follows: NORTH: RS-20 New single-family development EAST: RS-12 SFDUs SOUTH: RS-20 SFDUs WEST: RS-20 SFDUs 5. Comprehensive Plan: The Comprehensive Plan indicates the site is intended for low-density residential development. According to the Comprehensive Plan, low-density residential development means 2 to 5 dwelling units per acre. The criteria for allocation under the future land use section of Volume II of the Comprehensive Plan (Vol. II, page 17) encourages development of lands designated for low-density residential uses when or where sewer is available; the location is suitable for home sites; and there is a market demand for new home sites. Policy H-1-E encourages the advancement of home ownership, and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. Goal LU-2 Page 59 of 140 2 encourages the maintenance of established neighborhoods and the creation of new neighborhoods that are safe and enjoyable places to live. 6. ENVIRONMENTAL DETERMINATION: Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, testimony at the public hearing and other information, a Mitigated Determination of Non-Significance (MDNS) has been issued for this project (WAC 197-11-355). ANALYSIS In July of 2018 the Planning Commission discussed a proposed 22-lot preliminary plat by the name of Black Belle Estates in this location. However, the City suggested that—to avoid the use of septic systems within the incorporated areas—the City should assist the developer in extending municipal sewer facilities up from W Sylvester Street. Lots connected to City sewer are permitted at much smaller sizes because they do not support septic systems. The hearing for the plat was continued numerous times while negotiations occurred until finally the item was tabled until an agreement could be made. At this time, the developer seeks to rezone the site from RS-20 to RS-12 to prepare for his eventual submittal of the revised preliminary plat, which will accommodate the density standards of the RS-12 zoning district. Under these standards, one single-family house is permitted for each 12,000 square feet at the minimum; in contrast, RS-20 density standards permit only one single-family house every 20,000 square feet. Further, the previous version of the Black Belle Estates plat proposed a density of approximately 1.4 dwelling units per acre—well below the Comprehensive Plan’s suggestion of 2 to 5 units per acre for areas designated Low Density. Considering this, staff believes the land would be most effectively utilized with a more dense development to better serve Pasco’s growing community. An agreement has since been entered into between the City and the developer to extend the necessary sewer facilities to the rezone/future plat area. Thus, the developer intends to submit a new 34-lot preliminary plat within the next month or two. The rezone site was annexed into the City in 2013 and was zoned RS-20. At the time of annexation, the Planning Commission considered the character of the neighborhood and the lack of sanitary sewer service prior to recommending RS-20 zoning. Now, the City must take into account the rate at which Pasco is growing in population and how Pasco will accommodate such rapid growth. Rezone Criteria The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: 1. The date the existing zone became effective: The current zoning classification of RS-20 (Suburban) became effective on January 1, 2013 (Ordinance 4077), upon annexation into the City. 2. The changed conditions, which are alleged to warrant other or additional zoning: The City of Pasco is growing at a rate in which a population of 121,828 is expected by the year 2038. Over 15,000 new residential dwelling units will need to be constructed in Pasco over the next 20 years. Infill developments are crucial to mitigating the effects of such a rapid population increase, and a rezone of the property to a denser zoning district will facilitate its development. 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: Page 60 of 140 3 The proposed zoning request is consistent with the Comprehensive Plan which has been determined to be in the best interest of advancing public health, safety and general welfare of the community. The rezone will allow for development of more single-family homes for Pasco residents. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: A change in zoning classification may ultimately result in the establishment of single-family residential development consistent with the Comprehensive Plan. Any development will require developers to install/upgrade street, utilities and landscaping in the area, thus improving the value of surrounding properties. 5. The effect on the property owner or owners if the request is not granted: The property owner may develop the site at the allowed RS-20 density requirements. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The applicant has applied to rezone three tax parcels from RS-20 (Suburban) to RS-12 (Suburban). 2. The applicant is seeking to rezone in order to plat the site with a more dense development. 3. The site is within the Pasco Urban Growth Boundary. 4. The State Growth Management Act requires urban growth and urban densities to occur within the Urban Growth Boundaries. 5. The site is relatively flat. 6. The site currently contains two houses. 7. The site is not considered a critical area, a mineral resource area, or a wetland. 8. The Comprehensive Plan identifies the site for low-density residential development, which permits the following zones: RS-20, RS-12, RS-1, and R-1. 9. Low-density residential development is described in the Comprehensive Plan as two to five dwelling units per acre. 10. The minimum lot area in the RS-20 zone is 20,000 square feet. 11. The minimum lot area in the RS-12 zone is 12,000 square feet. 12. The site currently does not have access to sewer; however, the City and developer have entered into an agreement to extend a sewer line northward from W Sylvester Street to the site. Page 61 of 140 4 CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of a rezone the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Plan Land Use Map and Comprehensive Plan Policy Land Use Goals. Low-Density Residential development suggests 2 to 5 dwelling units per acre. The criteria for allocation under the future land use section of Volume II of the Comprehensive Plan (Vol. II, page 17) encourages development of lands designated for low-density residential uses when or where sewer is available; the location is suitable for home sites; and there is a market demand for new home sites. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. The immediate area is shown in the Comprehensive Plan for Low-Density Residential zoning, which permits zones RS-20, RS-12, RS-1, and R-1. The proposed rezone is consistent with the referenced Plan; as such, this proposal will not be materially detrimental to future nearby developments that will need to conform to the provision of the Plan. 3. There is merit and value in the proposal for the community as a whole. The proposed zoning is consistent with the Comprehensive Plan Land Use Map. Further, Pasco’s rapidly growing population will be better served with denser residential developments. Creating housing to accommodate the City’s growth is crucial and valuable for the community as a whole. The proposal is supported by land use goals and policies contained in the Comprehensive Plan. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. The Pasco Municipal Code includes design standards for residential development. The Preliminary Platting process requires review through the Planning Commission and City Council. If or when applicant pursues the development of this property, he will be required to conform to subdivision and design standards established by the PMC. No special conditions are proposed. 5. A Concomitant Agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. If or when applicant pursues the development of this property, he will be required to conform to subdivision and design standards established by the PMC. No Concomitant Agreement is considered necessary for this application. RECOMMENDATION MOTION: I move to adopt Findings of Fact and Conclusions therefrom as contained in the April 18, 2019 staff report. MOTION: I move based on the Findings of Fact and Conclusions as adopted the Planning Commission recommend the City Council rezone three parcels located between Roads 52 and 54 south of West Court Street from RS-20 to RS-12. Page 62 of 140 City of Pasco, IS Division /Overview Map 0 850 1,700425Feet W Court St Road 52Road 54W Sylvester StRoad 60Road 48Item: Rezone - RS-20 to RS-12 Black Belle Estates Applicant: J&J Kelly Construction, Inc. File #: Z2019-003 Page 63 of 140 City of Pasco, IS Division /Vicinity Map 0 360 720180Feet W Henry St Road 52Road 54W Margaret StRoad 56Road 50Item: Rezone - RS-20 to RS-12 Black Belle Estates Applicant: J&J Kelly Construction, Inc. File #: Z2019-003 Page 64 of 140 /Land Use Map 0 360 720180Feet W Henry St Road 52Road 54W Margaret StRoad 56Road 50Item: Rezone - RS-20 to RS-12 Black Belle Estates Applicant: J&J Kelly Construction, Inc. File #: Z2019-003 SFDUs SFDUs Agriculture SFDUs Page 65 of 140 /Zoning Map 0 360 720180Feet W Henry St Road 52Road 54W Margaret StRoad 56Road 50Item: Rezone - RS-20 to RS-12 Black Belle Estates Applicant: J&J Kelly Construction, Inc. File #: Z2019-003 RS-12 RS-20 County Page 66 of 140 Looking North Page 67 of 140 Looking East Page 68 of 140 Looking South Page 69 of 140 Looking West Page 70 of 140 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, MARCH 21, 2019 7:00 PM Planning Commission Meeting Page 1 March 21, 2019 PUBLIC HEARINGS: C. Rezone Rezone from RS-20 to RS-12 (J&J Kelly Construction) (MF# Z 2019-003) Chairperson Roach read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the rezone application from RS-20 to RS-12. In July 2018, the Planning Commission reviewed a preliminary plat application, Black Belle estates, and originally 22 lots and zoned for RS-20. To avoid septic systems in the city limits, the city proposed an agreement with the developer to extend the sewer to this site but due to lengthy negotiations the project was tabled. An agreement has been made and the developer wishes to rezone the property from RS-20 to RS-12 to allow for sewer hookup to the site and to accommodate more lots. RS-12 zoning conforms to the Comprehensive Plan, as the RS-20 zoning district was well below the allowable density. The revised preliminary plat will be brought to the Planning Commission shortly but the rezone must be approved first. Commissioner Greenaway asked if sewer connection was already in the area. Ms. Bourcier said not at the moment, however, it would be in the time the homes are built. Jeff Kelly, 1006 Christopher Lane, spoke in support of his rezone application. He stated that it wouldn’t make sense to bring sewer connection without increasing the density. He felt the he and the city were of the same understanding. Jeanne Colvin, 920 Road 54, spoke in opposition of the proposed rezone. Her main concern was the increased density and traffic. She asked what the layout of the proposed development would look like and if they could hook into the sewer that would be brought to this site. Chairperson Roach replied that the plat is unknown at this time but will be reviewed during a public hearing during the preliminary plat phase. She asked staff if sewer were to be brought to the area if citizens nearby could form an LID to hook into the sewer. Rick White, Community & Economic Development Director, stated that the city does not know at this time. Commissioner Myhrum, moved, seconded by Commissioner Greenaway, to close the hearing on the proposed rezone and set April 18, 2019 as the date for deliberations and the development of a recommendation for City Council. The motion passed unanimously. Page 71 of 140 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, APRIL 18, 2019 7:00 PM Planning Commission Meeting Page 1 April 18, 2019 OLD BUSINESS: B. Rezone Rezone from RS-20 to RS-12 (J&J Kelly Construction) (MF# Z 2019-003) Chairperson Myhrum read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the rezone application from RS-20 (Residential Suburban) to RS-12 (Residential Suburban). There were no additional comments from staff. Chairperson Myhrum addressed the traffic concerns though given the traffic estimate, he felt that the infrastructure in the area could support the increased traffic. Ms. Bourcier responded that both Road 54 and Road 52 will be evaluated on current standards for streets and improvements will be required and if determined necessary. Commissioner Mendez discussed a letter submitted to the Planning Commission with concerns and objecting RS-12 zoning. Ms. Bourcier stated that the letter was received on April 18, 2019. The hearing for this item closed at the previous month so staff believes this letter was received for the plat that is on the agenda for a public hearing which goes along with the rezone. Commissioner A. Campos moved, seconded by Commissioner Bowers to adopt findings of fact and conclusions therefrom as contained in the April 18, 2019 staff report. The motion passed unanimously. Commissioner A. Campos moved, seconded by Commissioner Bowers, based on the findings of fact and conclusions, as adopted, the Planning Commission recommend the City Council rezone three parcels located between Roads 52 and 54 south of West Court Street from RS-20 to RS-12. The motion passed unanimously. Page 72 of 140 AGENDA REPORT FOR: City Council April 30, 2019 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 5/6/19 FROM: Darcy Bourcier, Planner I Community & Economic Development SUBJECT: Rezone from RT to R-1 (Salas) (MF# Z2019-001) I. REFERENCE(S): Vicinity Map Proposed Ordinance Report to Planning Commission Dated: 4/18/2019 Planning Commission Minutes Dated: 3/21/2019 and 4/18/2019 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. ______, rezoning five parcels east of Heritage Boulevard from RT to R-1 and further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On March 21 and April 18, 2019 the Planning Commission conducted public hearings to consider a request to rezone five parcels located east of Heritage Boulevard roughly aligned with East Helena Street from RT (Residential Transition) to R-1 (Low Density Residential). Following the conduct of a public hearing, the Planning Commission reasoned it would be appropriate to rezone the subject parcels to R-1 and is recommending Council approval of the requested rezone as contained in the Staff Report. Page 73 of 140 V. DISCUSSION: The applicant is seeking to rezone the subject site from RT to R -1 in order to create a residential subdivision of single-family homes. RT zoning can be considered a "placeholder" zone and permits only one single-family dwelling per five acres. R-1 zoning, however, allows one dwelling per 7,200 square feet of land area. The applicant has not yet submitted a subdivision application for the rezone site. Page 74 of 140 Item:SalApplicantVicinitysRezone-RTtoR-1EnriqueSalas019-001Page 75 of 140 ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON REZONING FIVE PARCELS EAST OF HERITAGE BOULEVARD FROM RT (RESIDENTIAL TRANSITION) TO R-1 (LOW DENSITY RESIDENTIAL). WHEREAS, a complete and adequate petition for change of zoning classification has been received and an open record hearing having been conducted by the Pasco Planning Commission upon such petition; and, WHEREAS, that the effect of the requested change in zoning classification shall not be materially detrimental to the immediate vicinity; and, WHEREAS, based upon substantial evidence and demonstration of the Petitioner, that: (A) the requested change for the zoning classification is consistent with the adopted Comprehensive Plan; (B) the requested change in zoning classification is consistent with or promotes the goals and objectives of the Comprehensive Plan serving the general public interest in the community; and (C) there has been a change in the neighborhood or community needs or circumstances warranting the requested change of the zoning classification; and (D) the Planning Commission developed findings which are hereby adopted by the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the Zoning Ordinance for the City of Pasco, Washington, and the Zoning Map, accompanying and being part of said Ordinance shall be and hereby is changed from RT (Residential Transition) to R-1 (Low Density Residential) for the real property as shown in the Exhibit “1” attached hereto and described as follows: Washington Addition Block 4 (APN 113881015) Washington Addition Block 3 Lots 1 & 2 (APN 113882014) Washington Addition Block 3; Lots 3 to 22 (APN 113882023) Washington Addition Block 2 (APN 113883013) Washington Addition Block 6 Lots 1 THRU 8 (APN 113882103) Section 2. This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. Passed by the City Council of the City of Pasco this _____ day of ________________, 2019. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: City Clerk Kerr Ferguson Law Group Page 76 of 140 PLANNING COMMISSION MEETING  City Hall – 525 North Third Avenue – Council Chambers  THURSDAY, April 18, 2019  7:00 PM      1 MASTER FILE #:  Z 2019‐001    APPLICANT:  Enrique Salas    4616 Ivy Rd      Pasco WA 99301              REQUEST:      REZONE: Rezone 3 parcels from RT (Residential Transition) to  R‐1 (Low‐Density Residential)    BACKGROUND  1. PROPERTY DESCRIPTION:     Legals:    Lot 1: Washington Addition Block 4 (APN #113881015)  Lot 2: Washington Addition Block 3 Lots 1 & 2 (APN # 113882014)  Lot 3: Washington Addition Block 3; Lots 3 to 22 (APN #113882023)  Lot 4: Washington Addition Block 2 (APN #113883013) Lot 5: Washington Addition Block 6 Lots 1 THRU 8 (APN #113882103)  General Location: East of Heritage Boulevard, roughly aligned with East Helena Street  Property Size:  The site consists of three parcels comprising approximately 4.77 Acres, as follows:  Lot # Sq. Ft. Acres  Lot 1  61,342  1.41  Lot 2  4,228  0.10  Lot 3  57,119  1.31  Lot 4  61,389  1.41  Lot 5  23,533  0.54  Total  207,611  4.77    2. ACCESS:  The parcels are currently landlocked; East Helena Drive would need to extend east from  Heritage Boulevard, along the south of the lots and through to what is now called Primavera Drive  in the Tierra Vida subdivision to the east. A road extending from between lots 2 and 3 may be  required to extend south to East “A” Street.  3. UTILITIES: Both water and sewer would need to be extended from either Primavera Drive to the  east and/or at the intersection of Heritage Boulevard and East Helena Drive to the west.   Page 77 of 140 2 4. LAND USE AND ZONING:  The lots are currently vacant and are zoned RT (Residential Transition).  Surrounding properties are zoned and developed as follows:  NORTH:   C‐3    Salvaged Auto Storage   EAST:    R‐1    Vacant   SOUTH:   RT; C‐3   Vacant  WEST:     RT    Vacant  5. Comprehensive Plan: Under the current Comprehensive Plan land use designation of Low‐Density  Residential, the land could be zoned R‐S‐20, R‐S‐12, R‐S‐1, R‐1, and/or R‐1‐A.   Land Use Goal H‐1 Encourages housing for all economic segments of the city’s population. Housing  in east Pasco is typically more affordable than the rest of the Tri‐cities area. Land Use Policy H‐1‐ D Policy further encourages avoiding large concentrations of high‐density housing. The land is  close to two Tierra Vida apartment developments. Goal H‐2 encourages the City to “strive to  maintain  a  variety  of  housing  consistent  with  the  local  and  regional  market.”  Policy  H‐2‐A  Advocates for a full range of residential environments including single family homes.  6. ENVIRONMENTAL DETERMINATION:  The City of Pasco is the lead agency for this project.  An  environmental  determination  will  be  made  after  the  public  hearing  for  this  project.  A  Determination of Non‐Significance or Mitigated Determination of Non‐Significance is likely for this  application (WAC 197‐11‐355).    ANALYSIS  Applicant is seeking to rezone tax parcels located east of Heritage Boulevard, roughly aligned with East  Helena Street from  RT  (Residential Transition)  to  R‐1  (Low‐Density Residential),  consistent with  the  Comprehensive Plan designation for the property.  The site, platted in 1913 as the Washington Addition to Pasco, was originally designed as a residential  neighborhood but was never developed. The site is vacant. The site was annexed into the City in 1994  (Ordinance 3033) and assigned the Residential Transition zoning designation. The RT zone is typically used  as a holding zone for areas that lack utility services. As utilities and infrastructure become available RT  zoned properties are then zoned to match the land use designations of the Comprehensive Plan.  The Comprehensive Plan designates the site for Low‐Density Residential uses. The area identified as low‐ density residential development by the Comprehensive Plan is described as Residential development at a  density of 2 to 5 dwelling units per acre and could be zoned R‐S‐20, R‐S‐12, R‐S‐1, R‐1, and/or R‐1‐A.  This report went to Planning commission in March but there was some confusion on which sites were to  be included in the rezone, specifically parcel # 113882103 (listed as “Lot 5” above), which was purchased  by applicant and business partners but not included on the initial application; and parcel # 113882014  (listed as “Lot 2” above), the owner of which has not responded to our public notice and whom we suspect  is deceased.   The second parcel comprises two lots at the far upper left of parcel #113882023 (“Lot 3” above), and  excluding it from the rezone would result in an illegal “spot zoning” situation. Spot Zoning has been  defined as “arbitrary and unreasonable zoning action by which a smaller area is singled out of a larger  area or district and specially zoned for use classification totally different from and inconsistent with the  classification of the surrounding land, not in accordance with a comprehensive plan” (See: Narrowsview  Preservation Association v. City of Tacoma, 84 Wn.2d 416 (1974)).  Page 78 of 140 3 As a result, staff sent out a new public notice, including the updated parcel list, to all owners listed on the  Franklin County Tax Assessor’s roll for the parcels listed, and within 300 feet of same.   Rezone Criteria  The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria  are listed below as follows:  1. The date the existing zone became effective:  The  current  zoning  classification  of  RT  (Residential  Transition)  became  effective  on  July  23,  1994  (Ordinance 3033), upon annexation into the City.  2. The changed conditions, which are alleged to warrant other or additional zoning:  Heritage Boulevard has been upgraded and realigned to accommodate heavy truck traffic originating from  the industrially zoned properties to the south, and some industrial uses have been developed to the  southeast of the site. High‐density housing has been developed to the east (Tierra Vida Apartments). West  of Heritage Boulevard, low‐density residential has been developed as the Sunrise Estates neighborhood.  3. Facts to justify the change on the basis of advancing the public health, safety and general welfare:  The proposed zoning request is consistent with the Comprehensive Plan which has been determined to be  in the best interest of advancing public health, safety and general welfare of the community. The rezone  will allow for development of single‐family homes for Pasco residents.   4. The effect it will have on the value and character of the adjacent property and the Comprehensive  Plan:  A change in zoning classification may ultimately result in the establishment of single‐family residential  development  consistent  with  the  Comprehensive  Plan.  Any  development  will  require  developers  to  install/upgrade street, utilities and landscaping in the area, thus improving the value of surrounding  properties on Heritage Boulevard, East “A” Street, and in the Tierra Vida subdivision.  5. The effect on the property owner or owners if the request is not granted:  Because the RT zoning permits single family homes on a minimum of 5 acres for development, and the  property zoned RT comprises approximately 4.77 acres, the property owners will be severely limited by the  constraints of the RT zoning designation in their ability to either develop or to sell the property.    STAFF FINDINGS OF FACT  Findings of fact must be entered from the record. The following are initial findings drawn from the  background and analysis section of the staff report. The Planning Commission may add additional findings  to this listing as the result of factual testimony and evidence submitted during the open record hearing.  1. Applicant has applied to rezone three tax parcels from RT (Residential Transition) to R‐1 (Low‐ Density Residential),   2. The proposed rezone is consistent with the Comprehensive Plan designation for the property.   3. The parcels are located east of Heritage Boulevard, roughly aligned with East Helena Street.  4. The site was platted in 1913 as the Washington Addition to Pasco.  5. The site was originally designed as a residential neighborhood.  Page 79 of 140 4 6.  The site is vacant.  7. The site was annexed into the City in 1994 (Ordinance 3033).  8. The site is zoned RT (Residential Transition).  9. The RT zone is typically used as a holding zone for areas that lack utility services.  10. RT zoned properties are rezoned consistent with the land use designations of the Comprehensive  Plan as utilities and infrastructure become available.  11. The current Comprehensive Plan land use designation is Low‐Density Residential.  12. Under the Comprehensive Plan Low‐Density Residential designation, the property could be zoned  R‐S‐20, R‐S‐12, R‐S‐1, R‐1, and/or R‐1‐A.  13. The current zoning classification of RT (Residential Transition) became effective on July 23, 1994  (Ordinance 3033), upon annexation into the City.  14. Heritage  Boulevard  has  been  upgraded  and  realigned  to  accommodate heavy truck traffic  originating from the industrially zoned properties to the south.  15. Some industrial uses have been developed to the southeast of the site.  16. High‐density housing (Tierra Vida Apartments) has been developed to the east.  17. Low‐density housing (Sunrise Estates) has been developed to the west of Heritage Boulevard.  18. The proposed zoning request is consistent with the Comprehensive Plan.  19. The rezone would allow for development of single‐family homes.  20. Any development will require developers to install/upgrade street, utilities and landscaping in the  area, including extending Helena from the site west to connect to Heritage Boulevard and/or east  towards the Tierra Vida neighborhood. A connection southward to East “A” Street may also be  required.  21. The current RT zoning requires a minimum of 5 acres per single family home.  22. The property zoned RT comprises approximately 4.77 acres.  23. The RT zoning designation severely limits the property owner’s ability to either develop or sell the  property.  No concomitant agreement would be required.    TENTATIVE CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT  Before recommending approval or denial of a special permit the Planning Commission must develop  findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060.  The  criteria are as follows:  1.  The proposal is in accordance with the goals and policies of the Comprehensive Plan.   The proposal is consistent with the Comprehensive Plan Land Use Map and Comprehensive Plan Policy  Land Use Goals; H‐1 Encourages housing for all economic segments of the city’s population. Housing in  east Pasco is typically more affordable than the rest of the Tri‐cities area. Land Use Policy H‐1‐D Policy  encourages avoiding large concentrations of high‐density housing (The land is close to two Tierra Vida  Page 80 of 140 5 apartment developments). Goal H‐2 encourages the City to “strive to maintain a variety of housing  consistent with the local and regional market.” Policy H‐2‐A Advocates for a full range of residential  environments, including single‐family homes.  2.  The effect of the proposal on the immediate vicinity will not be materially detrimental.  The immediate area is shown in the Comprehensive Plan for Low‐Density Residential zoning. The Low‐ Density Residential designation allows for R‐S‐20, R‐S‐12, R‐S‐1, R‐1, and/or R‐1‐A zoning district. The  proposed rezone is consistent with the referenced plan; As such, this proposal will not be materially  detrimental to future nearby developments that will need to conform to the provision of the plans  3.  There is merit and value in the proposal for the community as a whole.  The proposed zoning is consistent with the Comprehensive Plan L and Use Map. The site is located between  two residential zoning districts to the east and west, and is proximal to Heritage Boulevard and East “A”  Street; Comprehensive Plan Policy Land Use Goals; H‐1 Encourages housing for all economic segments of  the city’s population. Housing in east Pasco is typically more affordable than the rest of the Tri‐cities area.  Land Use Policy H‐1‐D Policy encourages avoiding large concentrations of high‐density housing (The land  is close to two Tierra Vida apartment developments). Goal H‐2 encourages the City to “strive to maintain  a variety of housing consistent with the local and regional market.” Policy H‐2‐A Advocates for a full range  of residential environments including single family homes. The proposal is supported by land use goals and  policies contained in the Comprehensive Plan.  4.  Conditions should be imposed in order to mitigate any significant adverse impacts from the  proposal.  The Pasco Municipal Code includes design standards for residential development. Furthermore, with a  rezone the area would need to be re‐platted to meet current City subdivision standards. The Preliminary  Platting process requires review through the Planning Commission and City Council. If or when applicants  pursue the development of this property, they will be required to conform to subdivision and design  standards established by the PMC. No special conditions are proposed.  5.  A Concomitant Agreement should be entered into between the City and the petitioner, and if so,  the terms and conditions of such an agreement.  If or when applicants pursue the development of this property, they will be required to conform to  subdivision and design standards established by the PMC. No Concomitant Agreement is considered  necessary for this application.    RECOMMENDATION  MOTION: I move to close the hearing and adopt Findings of Fact and conclusions therefrom as contained  in the April 18, 2019 staff report.    MOTION: I move based on the Findings of Fact and conclusions as adopted the Planning Commission  recommend the City Council rezone the four parcels from RT (Residential Transition) to R‐1  (Low‐Density Residential).          Page 81 of 140 Page 82 of 140 Page 83 of 140 Page 84 of 140 Page 85 of 140 Looking NorthPage 86 of 140 Looking EastPage 87 of 140 Looking SouthPage 88 of 140 Looking WestPage 89 of 140 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, MARCH 21, 2019 7:00 PM Planning Commission Meeting Page 1 February 21, 2019 PUBLIC HEARINGS: A. Rezone Rezone from RT (Residential Transition) to R-1 (Low Density Residential) (Enrique Salas) (MF# Z 2019-001) Chairperson Roach read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the rezone application from RT (Residential Transition) to R-1 (Low Density Residential). The site contains roughly 4 acres and is located east of Heritage Boulevard. The Comprehensive Plan designation is for low density residential. A part of the proposed site is not controlled or owned by the applicant. Staff would like to include the piece of land as a part of the rezone for conformity, however, Staff has not received any response from the property owner. For this reason, Staff requested the Planning Commission to hold the hearing but also continue it to the April meeting. Commissioner Bowers asked Staff to address the concerns contained in a letter submitted by Adán Suarez of Casa LLC. Mr. White replied that he felt the main concern is what would happen to the east/west road running through the site. The right of way is already there, so East Helena Street would likely continue through. However, the application at this time is for a rezone. Staff will not know the location of the road until the site is platted. Chairperson Roach asked if the plat would come after the rezone. Mr. White responded yes. Enrique Salas, 4616 Ivy Road, spoke in support of his rezone application. He clarified the correct parcels that were to be included in the rezone and discussed in further detail the small parcel that was not owned by him. Commissioner Bowers asked if he plans to continue East Helena Street. Mr. Salas said yes that he intends to extend it all the way through the development. There was a brief discussion clarifying the parcels to be included in the rezone. Adán Suarez, 251 Orchard Road, spoke on behalf of Casa LLC. He asked for clarification as to what stage in the process the streets would be planned. Chairmwoman Roach replied that the layout of the plat with streets would occur during the platting process after the rezone. At this time, they cannot say where the street will be located. Mr. Salas asked for information on foreclosure/sale information regarding to the property he wishes to Page 90 of 140 Planning Commission Meeting Page 2 March 21, 2019 include in the rezone that he does not own. Chairperson Roach responded that the foreclosure/sale of properties happen at the County level. There was some discussion between Mr. White and Mr. Salas regarding the foreclosure/sale process. Chairperson Roach stated that the Planning Commission can continue the public hearing to allow for additional time to clear up any unresolved issues. Hilario Zaragoza, 204105 E. Schuster Road, Kennewick, stated that he checked with the Franklin County Treasurer’s Office who stated that if the taxes have not been paid by December 10, 2019 then the property would be auctioned off. Commissioner Bowers asked Mr. Suarez if he had any other reservations regarding this project at this time of if it was just the road which will be discussed during platting. Mr. Suarez said he had no other reservations at this time. Commissioner Greenaway moved, seconded by Commissioner Bowers, to continue the public hearing on the proposed rezone for the April 18, 2019 meeting and as the date to make a recommendation to City Council. The motion passed unanimously. Page 91 of 140 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, APRIL 18, 2019 7:00 PM Planning Commission Meeting Page 1 April 18, 2019 PUBLIC HEARINGS: B. Rezone Rezone from RT (Residential Transition) to R-1 (Low Density Residential) (Enrique Salas) (MF# Z 2019-001) Chairperson Myhrum read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the rezone application from RT (Residential Transition) to R-1 (Low Density Residential). This item went to public hearing in March but was re-advertised and continued due to additional parcels needing to be included in the rezone, including a parcel owned by another property owner, although the applicant wishes to purchase. The proposed zoning conforms to the Comprehensive Plan which designates the site for low density residential. There were no further comments from staff. Enrique Salas, 4616 Ivy Road, spoke on behalf of his application. He accepted the conditions in the staff report. Commissioner J. Campos moved, seconded by Commissioner Bowers, moved to close the hearing and adopt findings of fact and conclusions therefrom as contained in the April 18, 2019 staff report. The motion passed unanimously. Commissioner J. Campos moved, seconded by Commissioner Bowers, based on the findings of fact and conclusions, as adopted, the Planning Commission recommend the City Council rezone the four parcels from RT (Residential Transition) to R-1 (Low Density Residential). The motion passed unanimously. Page 92 of 140 AGENDA REPORT FOR: City Council April 30, 2019 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Department Regular Meeting: 5/6/19 FROM: Jacob Gonzalez, Senior Planner Community & Economic Development SUBJECT: Rezone from RT to C-1 (AHLB, Inc) (MF #Z2019-002) I. REFERENCE(S): Vicinity Map Proposed Ordinance Report to Planning Commission Dated: 4/18/2019 Planning Commission Minutes Dated: 3/21/2019 and 4/18/2019 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance ______, rezoning the Northeast 6.1 acres at the intersection of Sandifur Parkway and Road 68, from RT (Residential Transition) to C -1 (Retail Business), and further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Planning Commission conducted a public hearing on March 21st, 2019 to consider a request to rezone parcel # 116020016 (6.1 acres) from RT (Residential Transition) to C-1 (Retail Business). Following the conduct of a public hearing, the Planning Commission reasoned it would be appropriate to rezone the property to C-1 and is recommending approval of the requested rezone. V. DISCUSSION: Page 93 of 140 The applicant is proposing a rezone of parcel #116020016 from RT (Residential Transition) to C-1 (Retail Business). The rezone meets the policies and goals as identified in the Comprehensive Plan. The C-1 district was established to provide for the location of commercial activities outside the Central Business District. Permitted uses include: banks, hotels and motels, restaurants and general stores and shops for the conduct of retail business or similar services. The applicant has submitted a Binding Site Plan that is currently undergoing administrative review. The parcel will be created once that review is complete. Page 94 of 140 ROAD 68SANDIFUR PKWYROAD 76CONVENTION DRMARYHILL LNLATAH LNRIO GRANDE LNT H R E E RI V E R S DR WALLOWA LNMIDDLE FORK LNB O U L D E R D R P O WDER D R TEKOA DR VENDOVI DR PALOUSE DR YELLOWSTONE DR KOUFAX LNLATAH CT TOUTLE CT THREE RIVERS DR 0 600300Feet VicinityMap /Item: Rezone - Eickmeyer RT - C-1Applicant: AHBL, Inc.File #: Z 2019-002 Page 95 of 140 ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON REZONING THE NORTH EAST 6.1 ACRES AT THE INTERSECTION OF SANDIFUR PARKWAY AND ROAD 68 (PARCEL #116020016), FROM RT (RESIDENTIAL TRANSITION) TO C-1 (RETAIL BUSINESS). WHEREAS, a complete and adequate petition for change of zoning classification has been received and an open record hearing having been conducted by the Pasco Planning Commission upon such petition; and, WHEREAS, that the effect of the requested change in zoning classification shall not be materially detrimental to the immediate vicinity; and, WHEREAS, based upon substantial evidence and demonstration of the Petitioner, that: (A) the requested change for the zoning classification is consistent with the adopted Comprehensive Plan; (B) the requested change in zoning classification is consistent with or promotes the goals and objectives of the Comprehensive Plan serving the general public interest in the community; and (C) there has been a change in the neighborhood or community needs or circumstances warranting the requested change of the zoning classification; and (D) the Planning Commission developed findings which are hereby adopted by the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the Zoning Ordinance for the City of Pasco, Washington, and the Zoning Map, accompanying and being part of said Ordinance shall be and hereby is changed from RT (Residential Transition) to C-1 (Retail Business) for the real property as shown in the Exhibit “1” attached hereto and described as follows: THAT PORTION OF THE NORTHEAST QUARTER OF SECTION 9, TOWNSHIP 9 NORTH RANGE 29 EAST DESCRIBED AS FOLLOWS; BEGINNING AT THE NORTHEAST CORNER OF SECTION 9, TOWNSHIP 9 NORTH, RANGE 29 EAST W.M.; THENCE SOUTH 89°40’37” WEST A DISTANCE OF 844.22 FEET TO THE NORTHEAST CORNER OF THE HEREINBEFORE DESCRIBED ‘TRACT X’; THENCE SOUTH 01°34’24” EAST ALONG THE EAST LINE OF SAID TRACT A DISTANCE OF 2670.16 FEET TO A POINT ON THE NORTHERLY MARGIN OF SANDIFUR PARKWAY, ALSO BEING THE SOUTHEAST CORNER OF SAID TRACT; THENCE SOUTH 89°59’09” WEST ALONG THE SOUTH LINE OF SAID TRACT AND THE NORTHERLY MARGIN OF SANDIFUR PARKWAY A DISTANCE OF 411.28 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID SOUTHERLY BOUNDARY, SOUTH 89°59’09” WEST A DISTANCE OF 546.01 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 70.00 FEET; THENCE NORTHWESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 74°59’20” A DISTANCE OF 91.62 FEET TO A POINT ON THE WESTERLY LINE OF SAID TRACT AND THE EASTERLY MARGIN OF ROAD 68; THENCE NORTH 15°01’31” WEST ALONG SAID WESTERLY BOUNDARY A DISTANCE OF 415.73 FEET TO AN ANGLE POINT IN SAID WESTERLY BOUNDARY; THENCE SOUTH 74°58’29” WEST A DISTANCE OF 10.00 FEET TO AN ANGLE POINT IN SAID WESTERLY BOUNDARY; THENCE NORTH 15°01’31” WEST ALONG SAID WESTERLY BOUNDARY A DISTANCE OF 112.50 FEET; THENCE LEAVING SAID WESTERLY BOUNDARY, NORTH 74°42’15” EAST A DISTANCE OF 360.28 FEET TO THE BEGINNING OF A NON-TANGENT CURVE CONCAVE TO THE WEST HAVING A RADIUS OF 312.50 FEET, AND FROM WHICH POINT THE CHORD BEARS SOUTH 02°08’15” EAST A DISTANCE OF 93.91 FEET; Page 96 of 140 THENCE SOUTHERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 17°17’00” A DISTANCE OF 94.27 FEET; THENCE SOUTH 06°30’15” WEST A DISTANCE OF 136.25 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 167.50 FEET; THENCE SOUTHEASTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 96°31’06” A DISTANCE OF 282.16 FEET; THENCE NORTH 89°59’09” EAST A DISTANCE OF 258.12 FEET; THENCE SOUTH 00°00’51” EAST A DISTANCE OF 238.71 FEET TO THE TRUE POINT OF BEGINNING AND THE END OF THIS DESCRIPTION. Section 2. This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. Passed by the City Council of the City of Pasco this 6th day of May, 2019. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Attorney Page 97 of 140 MEMORANDUM TO PLANNING COMMISSION PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers DATE: THURSDAY, April 18th, 2019 7:00 PM 1 MASTER FILE #:Z2019-002 APPLICANT:AHBL, Inc 5804 Road 90, Suite H Pasco, Washington 99301 REQUEST: REZONE: Rezone of 6.1 acres from RT (Residential Transition) to C-1 (Retail Business) ______________________________________________________________________________ BACKGROUND 1. PROPERTY DESCRIPTION: Legal: Township 09 North, Range 29 East, Section 09 General Location: Northeast corner of Sandifur Parkway and Road 68 Property Size: 6.1 acres 2. ACCESS: The property has access from Road 68 and Sandifur Parkway 3. UTILITIES: Municipal water and sewer service are located at Road 68 and Sandifur Parkway 4. LAND USE AND ZONING: The site is currently zoned RT (Residential Transition). Surrounding properties are zoned as followed: NORTH: RT Agriculture / Vacant EAST: R-2 SFDU’s SOUTH: C-1 Commercial (Gas Station, Auto Service) WEST: C-1 Commercial (Bank, Grocery, Retail) 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates that this site is intended for commercial development. The commercial land use classification is described as providing neighborhood, community and regional shopping which can also include specialty centers, business parks, service and office uses. Criteria for allocation under the commercial classification is included in the Land Use section of the Comprehensive Plan (Volume II, page 18) include sewer availability, market demand and proximity along major circulation routes. Page 98 of 140 2 Policies of the Comprehensive Plan that apply include: LU-3-D, encourages mixed-use development including neighborhood scale shopping areas; LU-4-A, promotes the location of commercial facilities at major street intersection and ED-2-B, development of a wide range of commercial uses strategically located to support local and regional needs. 6. ENVIRONMENTAL DETERMINATION: Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, testimony at the public hearing and other information, a Determination of Non-Significance (DNS) has been issued for this project (WAC 197-11-355). ANALYSIS This site consists of 6.1 acres that had historically been used as working farmland. No structures currently exist on the site. A tax parcel segregation was completed in October 2018 that split the original parcel (#116020011 retired) of 79.3 acres into two parcels of 73.2 acres and 6.1 acres. The site was annexed into the City in August of 1982 via Ordinance 2388. The site is currently zoned as RT (Residential Transition) and the adopted City Comprehensive Plan has designated the site as Commercial. The Commercial classification allows for the following zoning districts: Office, C-1, C-2, C-3, CR and BP (Business Park). The applicant is seeking to rezone the site from RT to C-1 and then subsequently create four lots for commercial and retail uses. Current C-1 development standards state that the minimum lot area is not required and lot coverages are dictated by parking, setback and landscaping requirements. The maximum building height is 35 feet; however, a greater height may be approved by special permit. Frontage improvements along Road 68 and Sandifur Parkway are anticipated. The review criteria for considering a rezone application are identified in 25.210.030 “Requirements for zoning petition” from the Pasco Municipal Code. The petition for a change of classification must show the following: 1. The date the existing zone became effective: The site of the rezone was zoned RT in 1982 when it was annexed into the City. 2. The changed conditions which are alleged to warrant other or additional zoning: The vicinity of the rezone site has rapidly grown and is surrounded by various housing developments, commercial and offices uses and retail services. Rezoning the site will allow for more a more compatible land use to be in place that will address the business services needed by the growing household populations. Page 99 of 140 3 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: The proposed zoning request is consistent with the adopted City Comprehensive Plan which has been determined to be in the best interest of advancing public health, safety and the general welfare of the community. This rezone will allow for the development of additional commercial property addressing the growing needs to serve the population. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: The rezone will complement existing properties adjacent to the site. A change in the rezone classification will allow for the development of commercial uses offering retrial services that is compatible with the character of the surrounding area. 5. The effect on the property owner or owners if the request is not granted: The property owner would be allowed to develop the site for retail and commercial services as allowed through the C-1 zoning classification. ______________________________________________________________________________ STAFF FINDINGS OF FACT Findings of Fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of the factual testimony and evidence submitted during the open record hearing. 1. The site consists of 6.1 acres and is zoned RT (Residential Transition) 2. The site was annexed in 1982. 3. The adopted City Comprehensive Plan land use classification for the site is Commercial and includes zones: Office, C-1, C-2, C-3, CR and BP (Business Park). 4. The applicant is seeking to rezone the site from RT to C-1. 5. The applicant is proposing to develop the site with space for approximately four businesses. 6. The adopted City Comprehensive Plan indicates that properties classified as Commercial should be developed for neighborhood, community and regional shopping including specialty centers, business parks, services and offices uses. Page 100 of 140 4 7. The C-1 zone was established to provide for the location of commercial activities outside the central business district that meet the retail shopping and service needs of the community. 8. Minimum lot area is not required under the Development Standards for the C-1 zone 9. Lot coverages are dictated by the parking, setback and landscaping requirements 10. The height of a building is not to exceed 35 feet, except when approved by a special permit. 11. The proposal is in compliance with the adopted City Comprehensive Plan’s land use and zoning maps. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial, the Planning Commission must develop Findings of Fact from which to draw its conclusions based upon the criteria listed in Pasco Municipal Code 25.210.060. The criteria are as follows: 1. The proposal is in accord with the goals and policies of the Comprehensive Plan; a) The proposal is consistent with the adopted City Comprehensive Land Use Map and several policies and goals. Policy LU-3-D, encourages mixed-use development including neighborhood scale shopping areas; LU-4-A, promotes the location of commercial facilities at major street intersection and ED-2-B, development of a wide range of commercial uses strategically located to support local and regional needs. 2. The effect of the proposal on the immediate vicinity will be materially detrimental; b) The adopted City Comprehensive Plan designates the immediate areas for commercial and high density residential. The commercial classification permits the C-1 (Retail Business District) and is consistent with referenced plans. The proposal will not be detrimental to existing and future developments within the vicinity. 3. There is merit and value in the proposal for the community as a whole; a) There is merit in developing sites within the City in accordance with the goals and policies contained in the City Comprehensive Plan. The proposed zoning is consistent with the Plan’s Land Use Map and will provide additional retail shopping and services for the community. The site is located along a travel corridor that also includes nearby service from the regional public transportation service provider. Page 101 of 140 5 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal; a) The Pasco Municipal Code provides information on design standards for commercial development. If, or when the applicant pursues the development of this property, they will be required to confirm and meet the requirements of the designed standards as established in the PMC. No special conditions are proposed. 5. A concomitant agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. a). A Concomitant Agreement is not considered necessary for this application. RECOMMENDATION MOTION: I move to adopt Findings of Fact and Conclusions therefrom as contained in the April 18, 2019 staff report. MOTION:I move based on the Findings of Fact and Conclusions, as adopted, the Planning Commission recommend the City Council rezone 6.1 acres on the northeast corner of Sandifur Parkway and Road 68 from RT to C-1. Page 102 of 140 Page 103 of 140 Page 104 of 140 Page 105 of 140 Looking North Page 106 of 140 Looking East Page 107 of 140 Looking South Page 108 of 140 Looking West Page 109 of 140 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, MARCH 21, 2019 7:00 PM Planning Commission Meeting Page 1 March 21, 2019 PUBLIC HEARINGS: B. Rezone Rezone from RT (Residential Transition) to C-1 (Retail Business) (ABHL) (MF# Z 2019-002) Chairperson Roach read the master file number and asked for comments from staff. Jacob B. Gonzalez, Senior Planner, discussed the rezone application from RT (Residential Transition) to C-1 (Retail Business). The site is approximately 6.1 acres on the corner of Road 68 and Sandifur Parkway. The Comprehensive Plan has designated the site for commercial. The developer at this time plans to develop four businesses which will provide retail to the surrounding neighborhoods. It is a commercial corridor on both sides of Road 68 and Sandifur Parkway. Chairperson Roach asked what the rezoning was to rezone from an RT to C-1. Mr. Gonzalez responded that RT was merely a holding zone. The Comprehensive plan designates the site commercial so the rezone to commercial would conform to the Comprehensive Plan and it would be compatible with the surrounding properties. Nicole Stickney, 5804 Road 90, Ste. H, spoke on behalf of AHBL Inc. She stated that the site was at a prime, busy corridor and would be appropriate for commercial use adding services, employment opportunities and additional tax base to the community. Chairperson Roach asked if there was an intended development planned. Ms. Stickney replied that she was representing a group of owners who do have plans; however, she was not of liberty to discuss at this time. She did feel that development would occur on the site fairly rapidly. She also pointed out that the staff reported that there was an MDNS decision made and her understanding that was incorrect in the staff report. The SEPA review is underway and will be forthcoming. Mr. Gonzalez stated that would be corrected in the next staff report. Tim Snider, 5918 Rio Grande Lane, spoke in opposition of the proposed rezone. His concerns were traffic, crime and white noise and light. He stated that when he purchased his home the land behind his home would be developed as residential. Chairperson Roach stated that the Commission received Mr. Snider’s emailed comments for the record prior to the meeting. Brian Teachout, 7005 Yellowstone Drive, spoke in opposition of the proposed rezone. His concerns were traffic, safety and noise. Page 110 of 140 DRAFT Planning Commission Meeting Page 2 March 21, 2019 Commissioner A. Campos moved, seconded by Commissioner Mendez, to close the public hearing of the proposed rezone and set April 18, 2019 as the date for deliberation and development of a recommendation for City Council. The motion passed unanimously. Commissioner Mendez thanked Mr. Snider and Mr. Teachout for their comments and concerns. He understands that traffic is a major concern but there will either be more houses or commercial at this site, both of which will create more traffic. He agreed with staff that this is an appropriate use for the site and conforms to the Comprehensive Plan. Chairperson Roach asked if there will be traffic mitigation or construction. Mr. Gonzalez replied that the businesses or property owner will have to make appropriate infrastructure improvements. Page 111 of 140 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, MARCH 21, 2019 7:00 PM Planning Commission Meeting Page 1 April 18, 2019 OLD BUSINESS: A. Rezone Rezone from RT (Residential Transition) to C-1 (Retail Business) (ABHL) (MF# Z 2019-002) Chairperson Myhrum read the master file number and asked for comments from staff. Jacob B. Gonzalez, Senior Planner, discussed the rezone application from RT (Residential Transition) to C-1 (Retail Business). There was a correction regarding the environmental determination, now stating a Determination of Non-Significance has been issued. There were no additional comments from staff. Commissioner Bowers moved, seconded by Commissioner Bykonen, to adopt findings of fact and conclusions therefrom as contained in the April 18, 2019 staff report. The motion passed unanimously. Commissioner Bowers moved, seconded by Commissioner Bykonen, based on the findings of fact and conclusions, as adopted, the Planning Commission recommend the City Council rezone 6.1 acres on the northeast corner of Sandifur Parkway and Road 68 from RT to C-1. The motion passed unanimously. Page 112 of 140 AGENDA REPORT FOR: City Council May 1, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Steve Worley, Public Works Director Public Works SUBJECT: Chapel Hill Blvd DNR Inter Local Agreement & Road Easement I. REFERENCE(S): Resolution Inter Local Agreement Road Easement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. 3904, authorizing the City Manager to negotiate, make minor changes to, and sign the Interlocal Cooperative Agreement and City Road Easement with Washington State Department of Natural Resources for Chapel Hill Boulevard. III. FISCAL IMPACT: LID Assessments $5,254,801 Public Funding $1,593,958 Total Project $6,848,759 IV. HISTORY AND FACTS BRIEF: In 2016, Department of Natural Resources (DNR) parceled and sold 230 acres bounded by Road 84, Road 68, Argent Road and the Franklin County Irrigation District (FCID) canal, and I-182. The City's Comprehensive Plan identifies the Chapel Hill Boulevard corridor through this area as a connection from Road 100 to Road 68. By Ordinance No. 4393, adopted August 20, 2018, the City Council ordered the improvement of Chapel Hill Boulevard from Road 68 to Road 84, including the intersection with Road 76, and created LID 150. On April 1, 2019, City Council adopted the final assessment roll through Ordinance No. 4429. Page 113 of 140 Council awarded the construction contract to Premier Construction, Inc. at their April 1, 2019 regular meeting. V. DISCUSSION: To begin the road construction, the City must obtain permission to enter onto DNR owned lands. The DNR requires two documents for this to happen; 1) an Inter Local Agreement, which outlines the terms upon which the Road Easement is granted, and 2) the Road Easement document itself. Both documents are currently being reviewed and approved by DNR and the City Attorney’s office. Attached are the latest versions for Council review. Staff will provide any revised versions at the Council meeting. The agreements address the proposed 100 foot right of way (fifty feet on both sides of the road centerline) as well as a small portion of additional right of way at the northeast corner of Chapel Hill Blvd and Road 76 to accommodate the designed roundabout. Staff would also like to request, in an effort to get the construction of the Chapel Hill Blvd LID project started as soon as possible, that Council grant the City Manager authority to approve minor changes to these two documents as the final clarifying details are worked out between DNR and the City. Page 114 of 140 Resolution - 1 RESOLUTION NO. ________ A RESOLUTION of the City of Pasco, Washington, authorizing the City Manager to negotiate, make minor changes to, and sign the Interlocal Cooperative Agreement and City Road Easement with Washington State Department of Natural Resources for Chapel Hill Boulevard. WHEREAS, the State of Washington Department of Natural Resources (DNR) owns the Lots 6 and 7 of Segregation Survey, Auditor’s File No. 1847849, Section 16, Township 9 North, Range 29 East, W.M., Franklin County, Washington; and WHEREAS, the City of Pasco has approved and created a Local Improvement District (LID) for the construction of Chapel Hill Boulevard, for which Lots 6 and 7 will be afforded legal access and frontage, once built; and WHEREAS, the City has identified the need for a Right-of-Way Easement and a Temporary Construction Easement across the above described property for the purpose of constructing Chapel Hill Boulevard; and WHEREAS, Chapter 39.34 RCW authorizes two or more public entities to contract with each other to perform functions that each may individually perform; and WHEREAS, the City and DNR have negotiated and agree to enter into an Interlocal Cooperative Agreement for the grant and consideration of said Easements; and WHEREAS, the City of Pasco City Council has the authority to designate a City official who may sign and negotiate agreements on behalf of the City; and WHEREAS, the City Council does authorize and direct the City Manager to sign the above-mentioned Interlocal Cooperative Agreement and Easements, and grants the City Manager authority to negotiate and make any minor changes to said Interlocal Cooperative Agreement and Easements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1. The City Manager of the City of Pasco, Washington, is hereby authorized and directed to negotiate, make minor changes to, and sign the Interlocal Cooperative Agreement between the City of Pasco and the Washington State Department of Natural Resources and the City Road Easement between the City of Pasco and the Washington State Department of Natural Resources, copies of which are attached hereto and incorporated herein by this reference as Exhibit A and Exhibit B; and to take all necessary steps required to complete these transactions.. Page 115 of 140 Resolution - 2 PASSED by the City Council of the City of Pasco, Washington, as its regular meeting dated this _____ day of May, 2019. ___________________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ___________________________________ ___________________________________ Angela Pashon, Interim City Clerk Kerr Ferguson Law, PLLC, City Attorney Page 116 of 140 Page 1 of 5 INTER LOCAL AGREEMENT THIS AGREEMENT, made and entered into this _____ day of ________________ , 2019, by and between the CITY OF PASCO, a political subdivision of the State of Washington, herein called “Pasco”, and STATE OF WASHINGTON, acting by and through the Department of Natural Resources, herein called "State”, WITNESSETH: RECITALS A. Whereas State owns the Lots 6 and 7 of Segregation Survey, Auditor’s File No. 1847849, Section 16, Township 9 North, Range 29 East, W.M., Franklin County, Washington (“Premises”); B. Whereas Pasco has approved and created a Local Improvement District (LID) for the construction of Chapel Hill Boulevard, for which Lots 6 and 7 will be afforded legal access and frontage, once built, as shown on Exhibit A; C. Whereas no grant of road easement for Chapel Hill Boulevard has been granted by State to Pasco; D. Whereas Pasco agrees to compensate State, its assigns, lessees and/or successors, for the required road easement area in an amount recommended by the Special Benefit/Proportionate Assessment Study, as prepared by Valbridge Property Advisors, dated January 15, 2019, at $4.00/square foot for Lot 7 and $5.00/square foot for Lot 6 as the respective valuations. Now, therefore, Pasco and State agree as follows: AGREEMENT 1) Easement Compensation. State and Pasco agree with the findings and recommendations of the Special Benefit/Proportionate Assessment Study, which has determined a value of $4.00/square foot for Lot 7 and $5.00/square foot for Lot 6 along Chapel Hill Boulevard. State and Pasco agree that the total value of the easement area, as encumbered by Chapel Hill Boulevard is as follows: Area Value • Lot 6 (south of Chapel Hill Blvd): 42,821 sf $214,105.00 Page 117 of 140 Page 2 of 5 • Lot 7 (north of Chapel Hill): 129,530 sf $518,120.00 • Lot 7 (roundabout area at Rd 76): 344 sf $1,376.00 Total Value $733,601.00 In lieu of direct payment, Pasco agrees to provide Traffic Impact Fee credits in an amount not to exceed the Total Compensation Value indicated above to the subject properties at the time they are approved for development to compensate State, its assigns, lessees and/or successors for the recommended value of the easement area encumbered by Chapel Hill Boulevard as required under RCW 79.36.440. The Traffic Impact Fee credits shall constitute full compensation for the easement area. 2) Record of Survey. Pasco shall prepare and record with the Auditor, subject to prior approval by State, a Record of Survey showing the location of Chapel Hill Boulevard on the Premises. 3) Authorization of Agreement. In consideration for conveyance of a road easement underlying Chapel Hill Boulevard, as described herein, Pasco’s City Council shall pass a resolution or equivalent document authorizing this Agreement, in its entirety, between Pasco and State, its assigns, lessees and/or successors. 4) Chapel Hill Boulevard Easement. Upon recordation of the Record of Survey and in consideration for Pasco’s authorization of compensation, State shall execute an easement document titled City Road Easement, which grants Pasco an Easement for Chapel Hill Boulevard over the Premises. Said Easement to be substantially in the form of Exhibit B. 5) Notice. Any notices or submittals required or permitted under this Agreement may be delivered personally, sent by email or mailed first class, return receipt requested, to the following addresses or to such other place as the parties hereafter direct. Notice will be deemed given upon delivery, confirmation of email, or three days after being mailed, whichever is applicable. To State: DEPARTMENT OF NATURAL RESOURCES Southeast Region 713 Bowers Rd Ellensburg, WA 98926 Email: To Grantee: City of Pasco 525 North 3rd Avenue PO Box 293 Pasco, WA 99301 Email: Page 118 of 140 Page 3 of 5 6) Construction. The terms of this Agreement shall be given their ordinary meaning unless defined herein and shall not be presumed construed against the drafter. 7) Effective Date. The Effective Date of this Agreement shall be the date on which the last party executes this Agreement. The Effective Date will be inserted on the first page of the Agreement when such date is determined. 8) Exhibits. All exhibits referenced in this Agreement are incorporated as part of the Agreement. [Signature Page Follows] Page 119 of 140 Page 4 of 5 IN WITNESS WHEREOF, the parties hereto have executed this instrument, in duplicate, to become effective as of the day and year first above written. CITY OF PASCO Dated: , 20 . DAVE ZABELL City Manager P.O. Box 293 Pasco, WA 99301 Phone: 509-545-3446 STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES Dated: , 20 . ANGUS W. BRODIE Deputy Supervisor for State Uplands 1111 Washington Street SE P.O. Box 47000 Olympia WA 98504-7000 Phone: 360-902-1355 Page 120 of 140 Page 5 of 5 EXHIBIT A MAP Page 121 of 140 City Road Easement 1 of 11 Easement No. 50-098517 When recorded return to: Department of Natural Resources Southeast Region Attn: Matt Fromherz 713 Bowers Rd Ellensburg WA 98926 CITY ROAD EASEMENT Grantor(s): Washington State, Department of Natural Resources Grantee(s): City of Pasco Legal Description: Lots 6 and 7, Section 16, Township 9 North, Range 29 East, W.M. Assessor’s Property Tax Parcel or Account Number: 117510038, 117510039 Cross Reference: 1847849 DNR Easement No. 50-098517 This Easement is between the CITY OF PASCO, a political subdivision of the State of Washington herein called "Grantee" and the STATE OF WASHINGTON, acting by and through the Department of Natural Resources, herein called "State" dated as of "Effective Date". Conveyance. State for and in consideration of the terms and conditions specified herein, hereby grants and conveys to the Grantee: A non-exclusive easement (Easement) in gross for the sole purpose of construction, operation, use, and maintenance of a public road, public and private utility facilities to benefit the general public and/or adjacent properties, frontage improvements, street lights, and other related improvements over and across portions of Lot 6 and Lot 7 of Section 16, Township 9 North, Range 29 East, W.M., Franklin County, lying fifty (50) feet on either side of that bold centerline for Chapel Hill Boulevard as described on that Record of Survey (hereinafter Easement Area), recorded in Franklin County, Washington on July 13, 2016 under Auditor File Number 1847849 and by this reference made a part hereof along with an additional three- Page 122 of 140 City Road Easement 2 of 11 Easement No. 50-098517 hundred and forty-four (344) square feet of area for the roundabout planned at the intersection of Chapel Hill Blvd and Road 76, affecting Lot 7. An additional fifty (50) feet on either side of the Easement Area, as described above, is also hereby granted temporarily to aid in the construction of Chapel Hill Boulevard. As titled, Temporary Construction Easement, this additional fifty (50) feet is for the sole purpose of providing a staging for the City’s construction contractor during the construction of Chapel Hill Boulevard. This Temporary Construction Easement shall only be used for the storage of materials and equipment and to provide additional access along the project length to aid in construction of the roadway, utilities and other associated amenities such as curb and sidewalks, storm water drainage, walkways, and lighting systems. Consideration. In lieu of direct payment, Pasco shall provide to State Traffic Impact Fee credits towards the future development of Lot 6 and Lot 7. The considerations offered by Grantee to State, per Lot, are as follows: Lot 6: 42,821 square feet x $5.00/square foot = $214,105.00 Lot 7 (inclusive of round-about area: 129,874 square feet x $4.00/square foot = $519,496.00 Total consideration for the Easement Area is $733,601.00 Term. The term of this Easement shall be perpetual unless vacated as provided by law. The Temporary Construction Easement shall terminate upon final completion and acceptance of the Chapel Hill Boulevard road project. Assignment. Neither this Easement, nor any of the rights granted herein, shall be assigned without prior written consent of State. Compliance with Laws. Grantee shall, at its own expense, conform to all applicable laws, regulations, permits, or requirements of any public authority affecting the Easement Area and the use thereof. Upon request, Grantee shall supply State with copies of permits or orders. Indemnity. Grantee shall indemnify, defend with counsel acceptable to State, and hold harmless State, its employees, officers, and agents from any and all liability, damages, expenses, causes of action, suits, claims, costs, fees (including attorney's fees), penalties, or judgments, of any nature whatsoever, arising out of the use, occupation, or control of the Easement Area by Grantee, its contractors, subcontractors, invitees, agents, employees, licensees, or permittees, including but not limited to the use, storage, generation, processing, transportation, handling, disposal, release, or threatened release of any hazardous substance or materials. To the extent that RCW 4.24.115 applies, Grantee shall not be required to Page 123 of 140 City Road Easement 3 of 11 Easement No. 50-098517 indemnify State from State's sole or concurrent negligence. This indemnification shall survive the expiration or termination of the Easement. Grantee waives its immunity under Title 51 RCW to the extent required to indemnify State. Insurance. Before using any of said rights granted herein and at its own expense, the Grantee shall obtain and keep in force during the construction of Chapel Hill Boulevard road project and require its contractors, sub-contractors, or other permittees to obtain while operating on the Easement Area, the following liability insurance policies, insuring Grantee against liability arising out of its operations, including use of vehicles. Failure to buy and maintain the required insurance may result in the termination of the Easement at State’s option. The limits of insurance, which may be increased by State, as deemed necessary, shall not be less than as follows: (a) Commercial General Liability (CGL) insurance with a limit of not less than $1,000,000 per each occurrence. If such CGL insurance contains aggregate limits, the general aggregate limits shall be at least twice the "each occurrence" limit, and the products-completed operations aggregate limit shall be at least twice the "each occurrence" limit. (b) Employer's liability ("Stop Gap") insurance, and if necessary, commercial umbrella liability insurance with limits not less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease. (c) Business Auto Policy (BAP) insurance, and if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 per accident, with such insurance covering liability arising out of "Any Auto". Business auto coverage shall be written on ISO form CA 00 01, or substitute liability form providing equivalent coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage and cover a “covered pollution cost or expense” as provided in the 1990 or later versions of CA 00 01. Grantee waives all rights against State for the recovery of damages to the extent they are covered by business auto liability or commercial umbrella liability insurance. (d) Grantee shall comply with all State of Washington workers' compensation statutes and regulations. Workers' compensation coverage shall be provided for all employees of Grantee and employees of any contractors, sub-contractors or other permittees. Except as prohibited by law, Grantee(s) waives all rights of subrogation against State for recovery of damages to the extent they are covered by worker’s compensation, employer’s liability, commercial general liability or commercial umbrella liability insurance. Page 124 of 140 City Road Easement 4 of 11 Easement No. 50-098517 All insurance must be purchased on an occurrence basis and should be issued by companies admitted to do business within the State of Washington and have a rating of A- or better in the most recently published edition of Best's Reports. Any exception shall be reviewed and approved in advance by the Risk Manager for the Department of Natural Resources. If an insurer is not admitted, all insurance policies and procedures for issuing the insurance policies must comply with Chapter 48.15 RCW and Chapter 284-15 WAC. The State of Washington, Department of Natural Resources, its elected and appointed officials, agents and employees shall be named as an additional insured on all general liability, excess, and umbrella insurance policies. Before using any said rights granted herein, Grantee shall furnish State with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements specified above. Certificate(s) must reference State's easement number. State shall be provided written notice before cancellation or non-renewal of any insurance referred to herein, as prescribed in statute (Chapter 48.18 RCW or Chapter 48.15 RCW). Grantee shall include all contractors, sub-contractors and other permittees as insureds under all required insurance policies, or shall furnish separate certificates of insurance and endorsements for each. Contractors, sub-contractors and other permittees must comply with all insurance requirements stated herein. Failure of contractors, sub-contractors and other permittees to comply with insurance requirements does not limit Grantee’s liability or responsibility. All insurance provided in compliance with this Easement shall be primary as to any other insurance or self-insurance programs afforded to or maintained by State. Grantee waives all rights against State for recovery of damages to the extent these damages are covered by general liability or umbrella insurance maintained pursuant to this Easement. By requiring insurance herein, State does not represent that coverage and limits will be adequate to protect Grantee, and such coverage and limits shall not limit Grantee’s liability under the indemnities and reimbursements granted to State in this Easement. If Grantee is self-insured, evidence of its status as a self-insured entity shall be provided to State. If requested by State, Grantee must describe its financial condition and the self-insured funding mechanism. Waste. Grantee shall not cause or permit any filling activity to occur in or on the Easement Area, except as approved by State, and except to accomplish the activities intended by the grant of this Easement, included but not limited to, constructing a roadway, frontage improvements, and installation of utility improvements. Grantee shall not deposit refuse, Page 125 of 140 City Road Easement 5 of 11 Easement No. 50-098517 garbage, or other waste matter or use, store, generate, process, transport, handle, release, or dispose of any hazardous substance, or other pollutants in or on the Easement Area except in accordance with all applicable laws. The term hazardous substance means any substance or material as those terms are now or are hereafter defined or regulated under any federal, state, or local law including but not limited to the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA 42 USC 9601 et seq.) as administered by the US Environmental Protection Agency, or the Washington Model Toxic Control Act (MTCA RCW 70.105D) as administered by the State Dept. of Ecology. Grantee shall immediately assume responsibility for a hazardous substance release (spill) caused by Grantee or its Permittees on or adjoining the Easement Area. As responsible party, Grantee shall: • Immediately notify all necessary emergency response agencies, as required under federal, state and local laws, regulations, or policies. • Following emergency response agency notifications, notify State (Dept. of Natural Resources) of all spill releases and Grantee actions completed for spill reporting and actions planned or completed toward spill cleanup. State notification requirements are “same business day” notification for normal state work days and “next available business day” notification for weekends and holidays. • At Grantees sole expense, conduct all actions necessary to mitigate the spill release. Mitigation response actions may include, but are not necessarily limited to, initial release containment, follow-up site cleanup and monitoring actions, and continued contact and coordination with regulators and State, as defined under the aforementioned laws, regulations, policies and this agreement. • Other than performing initial emergency response cleanup/containment actions; obtain approvals in advance of all site cleanup actions (e.g. site characterization investigations, feasibility studies, site cleanup and confirmation sampling, and groundwater monitoring) conducted on State lands, in coordination with regulatory agencies and State. • Obtain and understand all necessary hazardous substance spill release notification and response mitigation requirements, in advance of conducting Grantee operations on State land. Survey Markers. Grantee shall not destroy any land survey corner monuments and/or reference points (including but not limited to corner markers, witness objects, or line markers) without prior written approval from State, which shall not be unreasonably withheld. Monuments or reference points that must necessarily be disturbed or destroyed during road Page 126 of 140 City Road Easement 6 of 11 Easement No. 50-098517 construction or maintenance activities must be adequately referenced and replaced, at the Grantee’s cost, under the direction of a State of Washington Professional Land Surveyor, in accordance with all applicable laws of the State of Washington in force at the time of construction, including but not limited to RCW 58.24, and all Department of Natural Resources regulations pertaining to preservation of such monuments and reference points. Construction/Reconstruction. Sixty (60) days prior to any construction or reconstruction by Grantee on the Easement Area, Grantee shall submit a written plan of construction to State outlining the construction or activity for State's approval, which shall not be unreasonably withheld. In the event of an emergency requiring immediate action to protect person or property, Grantee may take reasonable corrective action without prior notice to State. All construction or reconstruction shall comply with applicable state or local laws. Maintenance, Repair, and Improvements. Grantee shall have sole responsibility for the maintenance, repair and improvement of the road to City of Pasco road standards. Weed Control/Pesticides. The Grantee shall control at its own cost, all noxious weeds on any portion of the Easement Area herein granted. Such weed control shall comply with Franklin County noxious weed control Board rules and regulations established under the Uniform Noxious Weed Control Statute (Chapter 17.10 RCW). The Grantee shall be responsible for, or shall immediately reimburse State any weed control cost incurred as a result of the Grantee's failure to control weeds on the Easement Area. All ground methods of chemical weed control shall be reported to State at the region office within thirty (30) days after the weed control activities have been completed. The aerial application of pesticides is not permitted. Notice. Any notices or submittals required or permitted under this Easement may be delivered either personally, sent by facsimile machine or mailed first class, return receipt requested, to the following addresses or to such other place as the parties hereafter direct. Notice will be deemed given upon delivery, confirmation of facsimile, or three days after being mailed, whichever is applicable. To State: DEPARTMENT OF NATURAL RESOURCES Southeast Region 713 Bowers Rd Ellensburg WA 98926 Page 127 of 140 City Road Easement 7 of 11 Easement No. 50-098517 To Grantee: City of Pasco City Clerk 525 N 3rd Avenue Pasco, WA 99301 Recording. Grantee shall record this Easement in the county in which the Easement Property is located, at Grantee's sole expense. Grantee shall provide State with a copy of the recorded Easement. Grantee shall have thirty (30) days from the date of delivery of the final executed agreement to comply with the requirements of this section. If Grantee fails to record this Easement, State may record it and Grantee shall pay the costs of recording, including interest, upon State's demand. Abandonment. In the event any portion of the road is abandoned, the Grantee shall take the necessary legal action to vacate such portions and shall immediately restore the land within all vacated portions to natural conditions as may be directed by State. In restoring the land, all asphalt shall be removed from the vacated portion; the asphalt shall not be deposited on the adjacent State land. In addition, the land surface shall be scarified to blend with the adjoining landscape. Noncompliance. State shall notify the Grantee of any instance of noncompliance by the Grantee, its contractors, subcontractors, invitees, agents, employees, licensees, or permittees with any of the terms and conditions hereof. Such notice will specifically identify the manner of noncompliance herewith. In the event the Grantee does not undertake, or cause to be undertaken, remedial action within fifteen (15) days following receipt of said notice, State, acting by and through its Region Manager at Ellensburg, Washington, may suspend the Grantee's operations until such time as effective remedial action is taken. Construction. The terms of this Easement shall be given their ordinary meaning unless defined herein and shall not be presumed construed against the drafter. Effective Date. The Effective Date of this Easement and all provisions herein, including the Temporary Construction Easement described above, shall be the date on which the last party executes this Easement. The Effective Date will be inserted on the first page of the Easement when such date is determined. Exhibits. All exhibits referenced in this Easement are incorporated as part of the Easement. Page 128 of 140 City Road Easement 8 of 11 Easement No. 50-098517 Headings. The headings in this Easement are for convenience only and are not intended to, and shall not be construed to, limit, enlarge, or affect the scope or intent of this Easement nor the meaning of any of its provisions. Modification. Any modification of the Easement must be in writing and signed by the parties. The parties shall not be bound by any oral representations or statements. Non-waiver. The waiver by State of any breach or the failure of State to require strict compliance with any term herein shall not be deemed a waiver of any subsequent breach. Severability. If any provision of this Easement shall be held invalid, it shall not affect the validity of any other provision herein. Page 129 of 140 City Road Easement 9 of 11 Easement No. 50-098517 IN WITNESS WHEREOF, the parties hereto have executed this instrument, in duplicate, as of the day and year first above written. CITY OF PASCO Dated: , 20 . By: City Manager Address: 525 N 3rd Avenue PO Box 293 Pasco, WA 99301 STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES Dated: , 20 . By: ANGUS W. BRODIE Deputy Supervisor for State Uplands PO Box 47000 1111 Washington Street SE Olympia, WA 98504-7000 Approved as to form October 18, 2002 by Mike Rollinger Assistant Attorney General for the State of Washington Page 130 of 140 City Road Easement 10 of 11 Easement No. 50-098517 REPRESENTATIVE ACKNOWLEDGMENT State of Washington County of I certify that I know or have satisfactory evidence that are the individuals who appeared before me, and said individuals acknowledged that they signed this instrument, on oath stated that they were authorized to execute the instrument and acknowledged it as the (Title) of the City of Pasco to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: (Signature) (Seal or stamp) (Print Name) Notary Public in and for the State of Washington, residing at . My appointment expires . Page 131 of 140 City Road Easement 11 of 11 Easement No. 50-098517 STATE ACKNOWLEDGMENT State of Washington County of Thurston I certify that I know or have satisfactory evidence that Angus Brodie is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it as the Deputy Supervisor for State Uplands of the Department of Natural Resources of the State of Washington to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: (Signature) (Seal or stamp) (Print Name) Notary Public in and for the State of Washington, residing at . My appointment expires . Page 132 of 140 AGENDA REPORT FOR: City Council April 29, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Larry Dickerson, Interim Director Police Department SUBJECT: Interlocal Agreement Addendum for School Resource Officer Services I. REFERENCE(S): Proposed Interlocal Agreement Addendum II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Interlocal Agreement Addendum for School Resource Officer Services with the Pasco School district for the 2018-2019 and 2019- 2020 school year and, further, authorize the City Manager to sign the addendum. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: School Resource Officers (SRO) are full-time uniformed police officers primarily dedicated to providing law enforcement resource services to assigned schools and surrounding neighborhoods. The Police Department has had a long term relationship with the Pasco School District (PSD) to provide these officers. In January 2019 the Police Department issued Body Worn Cameras (BWC) to the uniformed officers in the department, these were not part of the original Interlocal Agreement for School Resource Officer Services approved in July 2018. The Police Department and Pasco School District have worked closely to provide appropriate services to benefit both the students and faculty. The PD felt that implementation of BWC by the SRO would enhance collaborative efforts of public safety while ensuring transparency and evidence collections for criminal cases. The schools shared some concerns and reviewed the Police Department's policy along with how other schools were dealing with this issue. After the PSD reviewed the department's policy on BWC they felt it was necessary to make changes noted in the addendum due to the public school environment having unique legal protections for Page 133 of 140 students. This addendum outlines those protections and memorializes both parties’ requirements when the SRO has a BWC. This addendum has been reviewed by the City Attorney. The Police Department and Pasco School District want to keep a positive atmosphere and relationship with the students at the respective schools where SRO are assigned. The relationship between SRO and students often is confidential as students confide in the SRO. This addendum protects not only students’ rights, but also the sensitive communication between the student and the SRO. It also enhances and works well with the BWC policy and use by the PD. V. DISCUSSION: Staff is requesting council approval of this addendum. Page 134 of 140 ADDENDUM NO. 1 TO INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN PASCO DISTRICT NO. 1 AND CITY OF PASCO, WASHINGTON BY THIS ADDENDUM entered into this ___ day of ____________, 2019, modifying the Interlocal Agreement for School Resource Officer between Pasco School District No. 1 and City of Pasco, Washington, entered into on the 29th day of August 2018, by the Parties hereto. WHEREAS, Pasco School District No. 1 (“District”), and the City of Pasco (“City”), together “the Parties”, are parties to an Interlocal Agreement for School Resource Officer; and WHEREAS, the Parties desire to amend the Interlocal Agreement for purposes of memorializing each party’s respective roles and responsibilities regarding use of Body Worn Cameras (BWC) by School Resource Officer. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, the Parties agree as follows: Section 1. This Addendum to Interlocal Agreement for School Resource Officer Between Pasco School District No. 1 and City of Pasco, Washington adding Section 19, “Body-Worn Cameras” is hereby adopted and shall read as follows: 19. Body-Worn Cameras (BWCs). A. School Resource Officer assigned to schools pursuant to the Interagency Agreement may be equipped with BWCs as determined by the City; B. BWCs used by School Resource Officer will be used in accordance with formally adopted Pasco Police Department policy and procedure; C. BWCs will not be activated surreptitiously by any School Resource Officer while the officer is interacting with any student, parent/guardian, or District staff member; D. BWCs will not be activated while a School Resource Officer is participating in or assisting with the roles or responsibilities traditionally exercised by school personnel; Addendum No. 1 to Interlocal Agreement for School Resource Officer Between Pasco District No. 1 and City of Pasco, Washington - 3 Page 135 of 140 E. Recordings and related records created by activating the BWC shall be the sole property of the City; F. Should a BWC be activated during law enforcement engagement with a student according to City policy, the BWC recording shall be considered a “law enforcement unit record” for purposes of the Family Educational Rights and Privacy Act (FERPA), 20 USC §1232g; 34 CFR Part 99 and such law enforcement unit record shall not be under the control or direction of the District; G. Nothing in this Amendment creates an obligation for the District to create, maintain, or provide public records related to a BWC, and any requests for public records related to BWCs under Ch. 42.56 RCW will be referred to the City. Section 2. All remaining terms and conditions contained in the Interlocal Agreement for School Resource Officer Between Pasco School District No. 1 and City of Pasco, Washington dated August 29, 2018, not specifically amended above nor inconsistent with the terms as amended above, shall remain in full force and effect. IN WITNESS WHEREOF, this Addendum No. 1 is executed as of and effective on the ____ day of _________________, 2019. CITY OF PASCO, WASHINGTON PASCO SCHOOL DISTRICT NO. 1 By: __________________________ By: __________________________ Dave Zabell, City Manager __________________________ ATTEST: ________________________________ Angela Pashon, Interim City Clerk APPROVED AS TO FORM: __________________________________ Kerr Ferguson Law, PLLC, City Attorney Addendum No. 1 to Interlocal Agreement for School Resource Officer Between Pasco District No. 1 and City of Pasco, Washington - 3 Page 136 of 140 STATE OF WASHINGTON ) : ss. County of Franklin ) On this day personally appeared before me DAVE ZABELL, City Manager for the City of Pasco, Washington, to be known to be the individual described in and who executed the within and foregoing instrument and acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this _____ day of _____________, 2019. ____________________________________________ NOTARY PUBLIC in and for the State of Washington Residing at: __________________________________ My Commission Expires: _______________________ STATE OF WASHINGTON ) : ss. County of Frankliin ) On this day personally appeared before me ________________, of Pasco School District No. 1, to be known to be the individual described in and who executed the within and foregoing instrument and acknowledged that he/she signed the same as his/her free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this _____ day of _____________, 2019. ____________________________________________ NOTARY PUBLIC in and for the State of Washington Residing at: __________________________________ My Commission Expires: _______________________ Addendum No. 1 to Interlocal Agreement for School Resource Officer Between Pasco District No. 1 and City of Pasco, Washington - 3 Page 137 of 140 AGENDA REPORT FOR: City Council May 1, 2019 TO: Dave Zabell, City Manager Regular Meeting: 5/6/19 FROM: Colleen Chapin, Human Resources Manager Executive SUBJECT: Addendum to Collective Bargaining Agreement (CBA) with International Union of Operating Engineers (IUOE), Local 280 I. REFERENCE(S): Collective Bargaining Addendum with IUOE, Local 280 – Proposed extension to Collective Bargaining Agreement. II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Addendum to the CBA with the IUOE, Local #280, for years 2020 - 2021 and, further, authorize the City Manager to execute the agreement. III. FISCAL IMPACT: The impact on 2019 expenditures will be a combined $5,600; the impact of a 3% wage increase for the unit will be approximately $140,000 annually: $51,000 from the general fund and $88,000 from the utility fund. IV. HISTORY AND FACTS BRIEF: The current contract terminates December 31, 2019. V. DISCUSSION: This 68-member bargaining unit has a current contract that expires December 31, 2019. As there are minimal language changes to be negotiated, the parties expressed interest in negotiating an Addendum to the 2016-2019 CBA that addresses wages for 2020 and 2021. The parties reached a tentative agreement on the addendum on March 25, 2019. Local 280 notified the City the same day that the members had voted to ratify the addendum that will extend the CBA expiration until December 31, 2021. In addition, the amendment would extinguish an ongoing grievance regarding the interpretation of the 2016-2019 CBA which the parties are currently arbitrating. Page 138 of 140 This two-year addendum offers the City and the union stability with regard to wages for the extended life of the agreement and saves resources that would be expended during the bargaining process. Both of these are beneficial from a budget standpoint. Following are the significant changes reflected in the addendum: Effective May 2019: Covert ICMA 457(b) 3% City match to a 3% City contribution Effective July 2019: 1.0% wage increase Effective January 2020: 90% of CPI U June to June (minimum 1.5% / maximum 3.5%) Effective July 2020: 1.0% wage increase Effective January 2021: 3.0% wage increase Staff recommends Council ratification of the Agreement. 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