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Home My WebLink About001 Administrative Orders Index 2019.0324 City of Pasco ADMINISTRATIVE ORDER INDEX AO# TITLE EFFECTIVE DATE 10 Cash Deposits 03/14/79 35 Business License Review Procedure 03/22/82 35-A Amendment to AO #35 memo from City Manager 07/26/83 40 Equipment Rental Fund: Delineation of Responsibilities and Promulgation of Rules and Regulations (Replaces AO #23 dated 3/17/81. See memo from City Manager, dated 10/9/85 re: Purchases Associated with Equipment Rental Vehicles.) 05/11/83 48 Timesheets 03/21/86 54 Equipment Rental Replacement Procedure 03/02/87 63 Employee Awards Program 07/11/89 64 Quarterly and Annual Activity Reports 12/27/89 66 Policy for Compliance with Chapter 43.43.834 RCW Re: Prospective Employees and Volunteers Working with Children under 16 Years of Age, Developmentally Disabled Persons, and Vulnerable Adults 12/01/91 81 HIPAA Privacy Policy and Security Plan 02/01/04 NEW ADMINISTRATIVE ORDER NUMBERING ISSUING DEPARTMENT AO # TITLE EFFECTIVE DATE City Council 002 Public Notice of Council Meeting Agendas 07/10/06 004 Council Agenda Reports (replaces AO #1 dated 6/27/78) 07/30/07 005 Professional Services Agreements 05/01/13 010 Councilmember Social Media 02/20/18 Executive 110 Conference/Classroom Use 05/07/07 140 Ordinance Summary 05/07/07 262 Inclement Weather 11/13/18 350 Legal Services 11/01/18 Personnel 200 Americans with Disabilities Act 01/27/14 201 Equal Employment Opportunity 01/27/14 205 Employee Performance and Development Review (replaces AO #205 dated 8/12/13 and AO #61 dated 12/17/87, 8/18/93, 11/1/03, 1/10/06 and 03/01/08) 03/30/15 206 Professional Behavior/Discipline 07/14/14 Administrative Order Index - Page 2 March 24, 2019 ISSUING DEPARTMENT AO # TITLE EFFECTIVE DATE 207 FLSA Rules: Exempt and Non-Exempt Positions (replaces AO #207 dated 3/16/10, 9/23/08, 1/17/07 and 5/1/06, and AO #47 dated 1/1/05, 7/23/02 and 7/30/96) 04/21/14 208 Membership in Professional and Civic Organizations 10/17/16 209 Personal Social Media Use 03/10/17 213 Personnel Files (replaces AO #213 dated 04/16/06 and AO #9 dated 03/05/79) 03/17/10 215 Recruitment and Hiring Process (replaces AO #2A dated 4/2/79, AO #7 dated 10/23/78 and memo dated 02/21/01 regarding Personnel Hiring Process) 02/12/13 216 Reporting Improper Governmental Action and Protecting Employees from Retaliation (replaces AO #68 dated 01/01/93) 01/27/14 223 Volunteers 04/12/12 224 Wage Plan, Non-Management (replaces AO #71 dated 05/29/01) 01/27/14 226 Bereavement (replaces AO #226 dated 05/07/07 and replaces Section V. of AO # 72, dated 11/22/93) 09/07/12 227 Civil Leave (replaces AO #72 Section VII, dated 11/22/93) 02/10/11 228 Education Assistance (replaces AO #228 dated 04/21/14 and AO #74 dated 07/10/02 and 11/24/97) 04/11/16 230 Part Time Employees (replaces AO #230 dated 10/05/09 and 05/06/10; and AO #36 dated 05/27/82 and 07/16/86) 10/14/18 231 Family and Medical Leave Act (FMLA) (replaces AO #231 dated 03/25/09 and, replaces FMLA section of AO #72 dated 11/22/98 and 05/01/06) 03/17/10 231.2 Pregnancy Leave (replaces AO #231.2 dated 03/25/09 and AO #58 dated 06/25/87) 05/06/10 231.5 Washington Family Care Act 05/08/06 232 Work Schedule & Flex Time (Flexing Work Hours) (replaces AO #232 DATED 03/25/09) 10/1/18 236 Health Reimbursement Arrangement, Voluntary Employees’ Beneficiary Association 01/27/14 238 Leave Donation by City Employees (replaces AO #238 dated 04/21/14) 10/17/16 239 Leaves of Absence, Unpaid (replaces AO #72 Section III, dated 11/22/93) 02/10/11 246 Sick Leave (replaces AO #246 dated 02/17/16 10/1/18 248 Unemployment Compensation (replaces AO #44 dated 03/21/84) 01/27/14 Administrative Order Index - Page 3 March 24, 2019 ISSUING DEPARTMENT AO # TITLE EFFECTIVE DATE 249 Vacation Leave (replaces AO #249 dated 10/26/14, 01/06/10 and 12/28/09; AO #27 dated 7/1/81 and AO #72 Section VI) 4/11/16 250 Workers Compensation (Industrial Insurance) (replaces AO #14 dated 03/18/99, and AO #37 dated 06/01/82) 02/10/11 252 Cell Phone Use (replaces AO #82 dated 10/01/04) 4/27/15 255 Exit Interviews (replaces AO #51 dated 04/02/86) 03/30/15 256 Retirement/Resignation Recognition 12/01/10 259 Gifts/Use of City Accounts/Name (replaces AO #259 dated 03/25/09, and incorporates AO #275 dated 12/19/08, which is repealed) 09/07/12 260 Prevention of Harassment & Discriminatory Behavior (replaces AO #26 dated 05/13/81, AO #39 dated 05/04/83 and 04/01/05, AO #57 dated 05/26/87) 12/10/07 261 Evacuation Plan (replaces AO #77 dated 08/26/99 and 03/22/99) 05/01/13 262 Inclement Weather 11/13/18 268 Identification Cards 09/23/08 269 Nepotism (replaces AO #269 dated 05/01/06) 09/07/12 270 Outside Employment (replaces HR memo dated 07/26/02) 01/27/14 271 Parking 05/08/06 272 Professional Appearance (replaces AO #272 dated 12/02/08 and 08/21/06; AO #75 dated 05/04/01, 01/11/99, 09/28/98, and AO #75 memo dated 11/07/05) 09/14/10 273 Smoking Prohibited (replaces AO# 45 dated 07/26/85 and AO #45A dated 01/18/95) 01/27/14 274 Termination (replaces AO #2 dated 06/27/78) 01/27/14 275 Motor Vehicle Operators License (replaces AO #80 dated 05/29/01) 04/21/14 276 Use of City Vehicles (replaces AO #24 dated 03/31/81; and memorandum dated 03/31/81, re: Take Home List for Use of City Vehicles) 03/01/08 277 12-15 Passenger Vans 06/11/08 279 Work Periods, Overtime, and Compensatory Time (replaces AO #43 dated 04/17/06 11/10/05, 10/12/05, 09/29/86 and 08/07/86; and AO #279 dated 01/17/07) 10/14/18 280 Substance-Free Workplace (replaces AO #65A dated 08/28/92) 10/13/18 286 Hazardous Chemical Communication Program (replaces AO #286 dated 07/31/12 and AO #56 dated 04/27/87) 01/27/14 Administrative Order Index - Page 4 March 24, 2019 ISSUING DEPARTMENT AO # TITLE EFFECTIVE DATE 296 Safety Committee (replaces AO #18 dated 02/01/89 and 02/01/93) 04/12/12 A&CS 304 Receiving and Responding to Citizen Complaints 12/19/08 320 Interlocal Agreements – Method of Filing 02/12/08 340 Request for Public Records (replaces AO #17 dated 08/20/80; AO #17-A dated 12/18/84; and AO #42 dated 06/29/83, 03/28/97 and 09/11/02) 03/25/09 Executive 350 Legal Services 11/1/18 Risk Management 351 Incidents Having Potential for Liability/Reporting Procedures (replaces AO #351 dated 04/12/12, AO #53 dated 10/29/86, AO #69 dated 04/26/93, and AO #318 dated 12/02/08) 02/15/13 352 Claims for Damages Against City (replaces AO #12 dated 04/02/79 and 02/10/89, and AO #22 dated 03/17/81) 07/14/14 353 Lawsuit Service Policy (replaces AO #78 dated 3/1/00) 04/21/14 355 Bloodborne Pathogen Policy (replaces AO #70 dated 4/26/93) 09/07/12 356 First-Aid Training (replaces AO #55 dated 03/27/87) 09/15/14 357 Use of Vehicle Seat Belts (replaces AO #50 dated 03/28/86) 09/15/14 360 Workplace Violence, Prohibited 07/14/14 361 Carrying Weapons at Work, Prohibited 07/14/14 Finance 402 Accounts Receivable/Requests for Billing 05/15/07 403 Accounts Receivable/City Claims for Damages (replaces AO #403 dated 09/07/12) 03/06/17 420 Long Distance Calls (replaces AO #16 dated 02/04/80 and AO #20 dated 03/16/81) 04/21/14 430 Fixed Asset Policy and Procedures 02/17/16 460 Travel Authorization; Travel Expense Claims; and Travel Expense Allowances (replaces AO #4 dated 08/09/78 and AO #38 dated 04/18/83 and 01/14/97 and Amendment No. 1 dated 04/15/03) 07/18/18 470 Purchasing Policy and Procedures (replaces AO #31 dated 01/26/82; and AO #31-A dated 03/31/82) 10/01/18 480 Use of Procurement Card or P-Card (replaces AO #79 dated 06/16/04 & 04/07/00) 02/12/08 481 Corporate Credit/Account Cards (replaces AO #79 dated 06/16/04 & 04/07/00) 02/12/08 Community Development 501 Building Permit/Development Review Process (replaces AO #76 dated 05/09/03 and 02/18/99) 04/21/14 Administrative Order Index - Page 5 March 24, 2019 ISSUING DEPARTMENT AO # TITLE EFFECTIVE DATE 520 Power of Attorney for Covenant on Utility Services (replaces AO #15 dated 08/20/79) 05/01/13 562 Procurement Policy for Block Grant Funds (replaces AO #562 dated 10/12/10) 02/17/16 567 Bidding & Contracting for Public Work Contracts Funded with Block Grant Funds (Section 7) 02/17/16 568 Construction Contract Management for Federally Funded Block Grant Projects (Section 8) 02/17/16 569 Labor Compliance (Section 9) 02/17/16 Maintenance 601 Arterial Maintenance Policy 10/18/06 640 Non-City Owned Electric Equipment in City Facilities 05/07/07 Information Services 800 Microcomputer & Software Policies (replaces AO #67 dated 03/01/00) 04/21/14 801 Computer and Network Passwords 12/01/10 802 User Account Creation and Removal 12/01/10 803 Reporting Misuse of City Computer Systems or Electronic Data 12/01/10 804 Computer Media Disposal 12/01/10 805 Malware Scanning of Removable Computer Media 01/27/14 806 System Administrator Accounts, Usage and Passwords 01/27/14 807 Confidential Information on Mobile Devices 01/27/14 808 IT Vendor Acceptable Use and Security of Confidential City Information 01/27/14 809 Electronic Communications, Internet and E-mail Use (replaces AO #67 dated 03/01/00) 04/21/14 810 Procurement of Information Technology Resources 07/20/17 Communications 905 City Websites and Social Media (replaces AO #83 dated 02/18/05) 02/17/16 910 Pasco City Television (PSC-TV) 02/17/16 915 Media Relations 02/17/16