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HomeMy WebLinkAbout02.07.19 MinutesPark & Recreation Advisory Board - Meeting Minutes Date: 2/7/2019 ATTENDANCE: X Zach Ratkai X Dan Dotta X Brent Kubalek X Edgar Delgado X Arthur Job X Jason Ruud X Thomas Davenport Kate Bonderman X Nolvia Salinas X CC: David Milne I. Call to order Time: 5:35 pm II. Approval of Previous Meeting Minutes: Minutes Approving: Aug 2 & Sept 13 & Nov 1 Motion: Thomas Davenport Second: Edgar Delgado Approval Vote: Unanimous III. Staff Reports a. Recreation Past Months Highlights  Winterfest – Went well with attendance about double that of 2017 at approximately 2000. Kids crafts used up. Little hiccup with the tree lighting  Lampson Cable Bridge Run – Went well, beautiful weather, 2099 registered with about 1950 actually participating day of.  Youth Basketball – Almost half way through the season. We have about 480 kids participating, which is right in line with past 2 years.  Adult Basketball – full with 32 teams. Had 8 teams on wait list. Offered Sunday league to try to accommodate wait list teams but did not get enough of the teams to sign up to run the league. Upcoming Highlights  Movies in the Park – Looking at holding up to 3 Movies in the Park this summer. (Asked board their opinion on where we should host the movies) o Edgar said that he thought we should try different locations this year to see how the attendance is to then help determine where the movies should be held in future years.  Moms & Son’s Night Out – will be held on February 15. Have about 50 registered for the event, up from 47 last year. Hope to have about 70 register to be back in line with 2016 & 2017 attendance numbers. b. Senior Services Highlights  Some Updates to the 1st Avenue Center have taken place. Dan to report more on this.  Woodcarving numbers are up.  Footcare Appointments were strong for the month of January with 104 appointments completed. a. Park Maintenance Highlights  Rebuilt/Planted landscaping behind and around memory garden at cemetery  Put new siding, roofing, awnings on at 1st Avenue Center  The restroom building at the West end of Chiawana Park was damaged by a hit and run. A white ranger pickup was doing donuts in the parking lot, lost control and then hit the building. The entrance wall to the men’s restroom was knocked down and a large hole was punched through the restroom wall itself. The person has not been caught, if you hear anything let police know. IV. Other a. 2019 Board Strategy – Zach Ratkai asked board members what motivated them to become involved with the Park & Rec Board and how they felt they as a board could be best utilized to contribute to the community.  Arthur – Said he wanted to make changes, share his knowledge and help improve operations if possible. Said that he found things take a lot longer than he had anticipated as there is not always the money to do everything that one would like and that the governmental process is just a little slower. He said that true expectations of time to completion of projects should be communicated to new board members. Said he has been able to meet with the city arborist and has share his knowledge to improve procedures in the past.  Nolvia – Said that she wanted to help get the park built in her neighborhood. She found that there is obstacles and red tape that slow the process, but she would like to do more as a board to engage the community and get them involved in the planning process.  Thomas – Would like to be more involved or be able to give more input when it comes to the budget. He feels that there needs to be more communication to the board about upcoming projects. He also thinks the board should be given a greater chance to look at new trends in Parks & Recreation and share opinions on what trends the city should look to follow and provide programming for.  Jason – Would like to give input to make sure that we are serving all of the community and not just one specific area or demographic.  Edgar – Said he joined the board so that he could be more involved in trying to improve existing parks to better meet the needs of the community. Gave the example of adding shelters or BBQ pits at parks. b. CIP Review – Zach Ratkai and staff reviewed the list of Capital Projects slated for 2019. Zach shared that it was an ambitious list that we are trying to prioritize. He and staff shared that some of the projects are contingent upon other things, such as whether or not we are successful in obtaining grants or project estimates coming in above budget and the need to scale back projects to meet budget. Zach said that he thought the board could take on the challenge of directing and prioritizing aspects of the Chapel Hill Park design so as to start construction of the park this year and give the neighborhood something they like. V. City Council Representative Suggestions & Reports a. David Milne suggested that we look at doing some community outreach at a couple of events during the year to Communicate to citizens the work that is being done, especially capital project planning and construction. VI. Park Board Member Round Table a. Vote for 2019 board chairmen:  Thomas moved that a vice-chair, who would take the lead at the meetings in the absence of the chair, also be elected. The motion was seconded by Nolvia and passed with unanimous agreement  Nolvia nominated Arthur for Chair and Jason for Vice-Chair.  Arthur recused himself from the nomination due to uncertainty of regular attendance. Nominated Jason for Chair and Edgar for Vice-Chair.  Jason & Edgar accepted the nomination. Approval vote was unanimous in the affirmative by the board. b. Nolvia  Shared that she thought more advertising is needed to let people know about Food Drive at Winter Fest.  Said that she likes receiving earl y notification about volunteer opportunities and that we need to continue and improve on giving that early notification.  As she is sometimes out of town, she asked there was the option of attending the meetings remotely. VII. Items for March Park Board Agenda Resulting from this meeting: a. Review and report on board size, city ordinance mandate, and the possibility of dropping the board to 7 members. b. Report on the ability to have remote attendance and whether remote attendees would count toward the quorum attendance requirements. c. Peanuts Park Design Presentation to Board d. Chapel Hill Park – Design Review e. BFP Grant – Report on Presentation and how it went VIII. Meeting Adjourned Time: 7:12pm IX. Next Meeting: Thursday, March 7, 2019, 5:30pm