HomeMy WebLinkAbout013119 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO AND FRANKLIN COUNTY (HACPFC)
January 31, 2019
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco and Franklin County's (HACFPC) administration office, 2505 W. Lewis Street,
Pasco, Washington on Thursday, January 31, 2019, at 4:00 p.m.
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Domingos, Dukelow, Garcia
Absent: Griffith
STAFF AND EX OFFICIO MEMBERS
Present: Kathy Jones, Executive Director
Matt Truman, Chief Financial Officer
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Executive Assistant/Recording Secretary
VISITORS Michele Sharrer, HACPFC Tenant Council President
3. APPROVAL OF AGENDA:
Mr. Garcia made a motion to approve the agenda as presented. Mr. Domingos seconded the
motion and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the regular minutes of the
meeting of November 29, 2018, and the checks listings for November 2018 — Bank of the
West General Operating Account checks numbered 63704-63945 totaling $320,983, and
Bank of the West Petty Cash check numbered 1781 totaling $13. And the checks listings
for December 2018, Bank of the West General Operating Account checks numbered
63946-64155 totaling $330,505, Bank of the West Petty Cash checks numbered 1782-1783
totaling $72, and Bank of the West Security Deposit Fund check numbered 1289, totaling
$160. Also, approval of bad debt write offs for rent, utility billing, and miscellaneous in
the amount of $6,389, and, of that amount, $6,389, will be turned over for collection plus
the collection processing fees.
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Board of Commissioners Meeting Minutes
January 31, 2019
Page 2 of 3
5. STAFF REPORTS
(a) Executive (Ms. Jones)
• Government shut down — HUD funded us for January and February and it is
expected the funds for March and April will also be provided. We may use
reserves, as well.
• VA meeting — Ms. Salinas and Ms. Jones met with Veteran's Administration
staffers to discuss VASH (Veteran's Affairs Supportive Housing) voucher port -
ins from Walla Walla Housing Authority.
• Mainstream Voucher Program — HACPFC has entered into an agreement with
Spokane Housing Authority to facilitate a Mainstream Voucher in this
jurisdiction.
• Met with Connell officials to dialogue about the City's housing needs.
• Attended Continuum of Care meeting.
• Accepting applications for placement on the Housing Choice Voucher/Section 8
waitlist this week.
• Staff will present the PHA Plan to the Board for adoption at the March 2019
meeting.
(b) Finance (Mr. Truman)
• The government shutdown did not go into effect but a freeze was put on the
purchase of supplies, just in case.
■ An internal review was conducted for Cullum House. Everything was in order.
• The Entrance Conference for the Washington State Auditor's Office Financial
and Accountability Audits will be held on Monday, February 4, 2019, 3:30 p.m.
• Audit is underway for Fourth and Pearl (Varney Court)
• Accounting Assistant, Yadira Rivera Gonzalez resigned in December. Betsy
Magana has stepped into the position.
• VMS (Voucher Management System) Audit is taking place off-site with our data
being provided electronically.
(c) Maintenance and Capital Fund (Mr. Sanders is absent this month.)
(d) Housing Programs (Ms. Salinas is absent this month.)
(e) Security (Mr. Moore)
• Gang graffiti was discovered at Sprucewood Square and reported to the police.
• Received information that marijuana is being sold out of a car near the Boys and
Girls Club. Pasco Police Department was notified. We hope to locate security
camera footage to get a detailed vehicle description and license number.
• Three-day Termination issued to a tenant because of a Pasco Police report
regarding a shooting in the area of one of our developments. The tenant was
arrested for possession of stolen property and illegal possession of a firearm.
(f) Administration (Ms. Richwine)
• Assisted management and staff with various tasks, including but not limited to,
preparation of Housing Choice Voucher/Section 8 applications for distribution.
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Board of Commissioners Meeting Minutes
January 31, 2019
Page 3 of 3
NEW BUSINESS
(a) Recognition of Family Self- Sufficiency (FSS) Graduate
Executive staff issued a congratulatory letter to the graduate along with an
invitation to attend this meeting. The FSS graduate told their Program
Administrator that they would attend but, in the end, did not.
(b) Motions arising from board discussion of previous motions or discussion - none
(c) Urgent matters not included in the agenda due to lack of time - none
OTHER BUSINESS
(a) Tenant Council President's Report — Michele Sharrer
• The Council met on January 17, 2019, and discussed classes they would like to
have available for tenants. Suggested classes include First Aid/CPR and fire
extinguisher use training. The Council would like the classes to be taught in
English and Spanish.
• Executive Council members would like to meet with Kennewick Housing
Authority Executive Tenant Council members to get ideas on how to create more
interest and participation among HACPFC's tenants.
(b) Visitor Agenda - none
EXECUTIVE SESSION — no Executive Session was held
ADJOURNMENT
Ms. Dukelow moved to adjourn the meeting at 4:26 p.m. Mr. Domingos and Mr. Garcia seconded
the motion and it passed unanimously, 4 aye, 0 nays.
The February 2019, Board of Commissioners meeting has been cancelled. The Board will next
meet in regular sessw a iyTarch 28, 2019, 4:00 p.m.
Jeremy Bis --�,
Chair, Vard of Commissioners
Minutes Prepared by:
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Recording Secretary
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Katy Jones,
Secretary, Board of Commissioners
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