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HomeMy WebLinkAbout2019.02.11 Council Workshop - CANCELLED Workshop Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. February 11, 2019 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: 2 - 28 (a) Administrative Review of Right-of-Way Dedications and Short Plat Right-of-Way Improvements (MF# CA 2018-005) 29 - 39 (b) Single Room Occupancy Housing (MF# CA 2018-004) 40 - 44 (c) Ordinance Amending PMC Regarding "Purchasing" 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: 7. ADJOURNMENT. REMINDERS: This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability. (Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad.) Page 1 of 44 AGENDA REPORT FOR: City Council February 6, 2019 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Workshop Meeting: 2/11/19 FROM: Jeff Adams, Associate Planner Community & Economic Development SUBJECT: Administrative Review of Right-of-Way Dedications and Short Plat Right-of- Way Improvements (MF# CA 2018-005) I. REFERENCE(S): Proposed Ordinance Planning Commission Packet Dated: 01/17/19 Planning Commission Minutes Dated: 12/20/18 and 01/17/19 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The City's short plat process is unclear dealing with dedication of rights-of-way and guidance for improving those rights-of-way. As a matter of housekeeping, staff proposes to clarify code language as it relates to three specific items, as follows: 1. Administrative Dedication of Rights-of-Way; 2. Application requirements; and 3. Right-of-Way Improvements. The Planning Commission has considered the proposal at a workshop meeting of 11/15/18 and after a public hearing on 12/20/18, has forwarded a recommendation that City Council approve the proposed code revisions. V. DISCUSSION: Page 2 of 44 PMC 26.04.110 requires that dedication of right-of-way must pass through the City Council for confirmation, even though in some cases roadways have been in use for decades. It is not uncommon for properties developed in the County to have property lines extending to the center of an established (but not yet public) road. The most common situation where this would apply is when the owner of recently annexed property requests a building permit for a structure requiring a 20' or 25' setback from the front property line and their property line extends 30' into a commonly recognized roadway. The proposed ordinance allows the City to accept dedication of rights of way without the need for formal Council action in certain circumstances. The proposed ordinance also eliminates the requirement of listing the names of adjoining landowners on short plat applications for the following reasons: 1. It is irrelevant to a short plat; and 2. It is subject to frequent change and therefore not appropriate for a survey that becomes part of the permanent county record. be requirement particular this requested that surveyors local of group A have eliminated and staff agrees. There is no State requirement for this listing of names on plat applications and the proposed ordinance eliminates this requirement from the application process. The also clarifies and establishes the following regarding proposed ordinance improvements of rights of ways: 1. Right-of-way development shall meet City code; 2. The City Engineer shall determine what utility, infrastructure, and right-of-way improvements are required for short plats within the City; and 3. The City Engineer may allow bonding or other applicable guarantees for rights of way improvements in lieu of actual construction. Staff requests Council discussion and direction on these proposed revisions. Page 3 of 44 ORDINANCE NO._____  AN ORDINANCE AMENDING PMC TITLE 26 REGARDING THE DEDICATION OF PUBLIC  RIGHTS‐OF‐WAY  WHEREAS, cities have the responsibility to regulate and control physical development  within their borders and to ensure public health, safety and welfare are maintained; and,   WHEREAS, the purpose of Title 26.04 includes regulating the division of land within the  Pasco Urban Area, promoting the health, safety, convenience, comfort, prosperity and general  welfare of the present and future inhabitants of the Pasco Urban Area; reducing congestion and  promoting safe and convenient travel by the public on streets and highways; promoting the  effective use of land; providing for proper ingress and egress; and implementing the goals,  objectives and policies of the Pasco Comprehensive Plan; and   WHEREAS, RCW 35.21.100 grants cities the right to accept “property donated, devised,  or bequeathed to it . . . [and to] expend or use it for any municipal purpose;” and  WHEREAS, RCW 35.21.880 allows, but does not require cities to “credit donations of  right‐of‐way in excess of that required for traffic improvement against . . . landscaping, parking,  or other requirements;” and  WHEREAS, City resolution 1372 Section 2(1) dated September 15, 1980 states in part “City  approval of . . .  building permit applications, will not be given until sufficient and appropriate  rights‐of‐way consistent with current City standards, are dedicated for the required . . . streets  which are deemed necessary by the City for the proper circulation of traffic;” and,  WHEREAS, the City of Pasco contains numerous private parcels which do not contain  sufficient and appropriate dedicated rights‐of‐way; and  WHEREAS, some City of Pasco Municipal Code provisions, such as the placement of fences  and other structures, are based on the assumption of existing sufficient and appropriate rights‐ of‐way; and   WHEREAS, the City of Pasco is required to follow rule of law when issuing construction  permits; and   WHEREAS, the regulations must be driven by conformance with state and local law  that protect public interest, health and safety; and,  WHEREAS, in order to provide for the health, safety, and welfare of the community by  regulating  the  dedication  of  public  rights‐of‐way  the  City  Council  hereby  approves  the  recommendation of the Planning Commission to amend the City of Pasco Municipal Code; NOW  THEREFORE,  THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS:  Section 1. That Pasco Municipal code 26.04.110 shall be amended as follows:  26.04.040 EXCEPTIONS. The provisions of this Title shall not apply to:  1) Cemeteries and other burial plots while used for that purpose;  Page 4 of 44 2) Division of land not containing a dedication, in which the smallest lot created by the  division exceeds five acres in area;  3) Divisions made by testamentary provisions of the laws of descent;  4) Any division of land for the purpose of adjusting the boundary lines between platted  or unplatted lots or both, which does not create any new or additional lot, tract, site or division,  which contains insufficient area and dimension to meet minimum requirements for a building  site.  5) The dedication of sufficient and appropriate public street right‐of‐way where the  property line is located within 30 feet of the centerline of a clearly recognized and existing local  access or collector public street; or within 40 feet of the centerline of a clearly recognized and  existing primary or secondary arterial street; or within 50 feet of the centerline of a clearly  recognized and existing primary arterial street containing a landscape median.  26.04.110 DEDICATION PROCESS. The dedication of easements, rights‐ of‐way, parks and  open space shall be accomplished by either submitting an individual document or by submitting  a  binding  site  plan,  short  plat  or  final  plat  for  approval  showing  the  dedication  thereon.  Acceptance by the City shall be identified by approval signatures on the documents listed above.  Dedication  of  land  may  also  be  made  to  the  City  by  the  submitter  of  a  signed  dedication  document containing a complete and accurate legal description of the property to be dedicated.  Following acceptance of the dedication of rights‐of‐way via individual document, binding site  plan, short plat, final plat or other administrative process document by the City Manager or  her/his  appointee,  or  in  the  case  of  preliminary  plats  or  other  quasi‐judicial  processes,  acceptance  of  dedication  by  a  majority  affirmative  vote  of  the City  Council  the  dedication  document shall be recorded in the office of the Franklin County Auditor.     Section 2. That Pasco Municipal code 26.36.070 shall be amended as follows:  26.36.070  APPLICATION ‐ CONTENT.  Applications for approval of short plats shall contain:    (1)  Six copies of a sketch (at a scale of one (1) inch to one hundred (100) feet) of the  entire contiguous tract owned by the applicant subdivider, in a paper format of eighteen (18)  inches x twenty‐four (24) inches with two inch margins which shall show:  (a)  The owners of adjacent land and names of any adjacent subdivision;  (b)  A vicinity map;  (c)  Lines marking the boundaries of proposed lots, square footages of the  proposed lots and number of each lot;  Page 5 of 44 (d)  Approximate locations of existing roads, cul‐de‐sacs, alleys and ways or  easements for such roads, and rights‐of‐way within and adjacent to the tract;  (e)  Location, dimensions and usage designations for all proposed and existing  easements of record;  (f)  Proposed source of water supply and method of sewage disposal for each  lot;  (g)  The  legal  description  and  parcel  number  of  the  said  tract  and  legal  descriptions of all proposed lots;  (h)  The name and address of the owner or owners of the said tract;  (i)  A completed Environmental Checklist form;  (j)  Land Surveyor Certificate;  (k)  Signatures of all recorded property owners agreeing to the division of  property;  (l)  A utility easement and improvement statement shall be shown on the face  of the short plat in a manner prescribed by the appropriate utility provider;  (m)  The signature block shall include the following:  (i)  City Engineer.  (ii)  City Planner Community and Economic Development Director.  (iii)  County Auditor.  (iv)  Franklin County Public Utility District or other utility district.   (v)  Irrigation District (when applicable).   Section 3. That Pasco Municipal code 26.36.080 shall be amended as follows:    26.36.080    ADMINISTRATIVE  DUTIES.    The  City  Planner  Community  and  Economic  Development Director or designee, is vested with the duty of administrating the provisions of  this chapter.  (1)  An  application  for  short  plat  approval  shall  be  approved,  approved  with  conditions, returned to the applicant for modifications or denied within thirty (30) days of its  receipt by the City Planner Community and Economic Development Director or designee unless  the applicant agrees, in writing, to an extension of this period. The City Planner Community and  Economic Development Director or designee shall not be considered to be in receipt of an  application for short plat approval unless and until such time as the application meets the  Page 6 of 44 requirements of Section 26.36.040, 26.36.050, 26.36.060 and 26.36.070, as determined by the  City Planner Community and Economic Development Director or designee. (Ord. 3758 Sec. 1,  2006).  (2)  Upon receiving a complete application for short plat approval, the City Planner  Community and Economic Development Director or designee shall transmit a copy of the short  plat, together with copies of any accompanying documents as the City Planner Community and  Economic Development Director or designee deems appropriate, to the following:  (a)  City Engineer, who shall review the proposed short plat with regard to its  conformance  to  the  general  purposes  of  adopted  traffic  and  utility  plans,  adequate  provisions for storm drainage, streets, alleys, other public ways, parks and playgrounds,  schools  and  school  grounds,  sidewalks  and  other  planning  features  that  assure safe  walking conditions for students, water and sanitary sewer, and conformance to any  applicable improvement standards and specifications;  (b)  Fire  Chief,  who  shall  review  the  proposed  short  plat  with  regard  to  adequate provisions for emergency access;  (c)  All property owners within 300 feet of the proposed short plat;  (d)  Any other City department, utility provider, school district or other public  or private entity as the City Planner Community and Economic Development Director or  designee deems appropriate. (Ord. 3758 Sec. 1, 2006).  (3)  In transmitting the proposed short plat to the parties referenced above, the City  Planner Community and Economic Development Director or designee shall solicit their comments  and recommendations, and note the date by which comments and recommendations must be  received by the Community and Economic Development Director or designee in order to be  considered.  Comments from property owners must be received by the City Planner Community  and Economic Development Director or designee in writing within 10 days of the date of the  notice in order to be considered. City Planner The Community and Economic Development  Director or designee shall respond in writing to any property owner comments received within 5  working days of receipt of the comments. The respondent shall then have 7 days to file an appeal  with the Community and Economic Development Director. Any comments received within the 10  day notice period shall be incorporated into the formal findings which will form the basis of the  City Planner Community and Economic Development Director or designee’s decision on the short  plat.  If no comments are received from any of the parties referenced above, the City Planner  Community and Economic Development Director or designee shall make such findings as he/she  reasonably deems appropriate.  However, in every case a proposed short plat shall contain a  statement of approval from the City Engineer, as to the survey data, the layout of streets, alleys  and other rights‐of‐way, design of sewer and water systems and other infrastructure.  The City  Page 7 of 44 Planner shall not approve a short plat, The short plat shall not be approved, which does not  contain a statement signed by the City Engineer.  (Ord. 3758 Sec 1, 2006; Ord. 3398 Sec. 2, 1999.)  Section 4. That Pasco Municipal code 26.36.090 shall be amended as follows:  26.36.090    ADMINISTRATIVE  DETERMINATIONS.  The City Planner Community  and  Economic Development Director or designee shall, after conferring with appropriate officials,  determine whether:  (1)       Adequate provisions are made for the public health, safety and general welfare  and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary  wastes, parks, playgrounds, transit stops, schools and schools grounds, sidewalks and other  planning features that assure safe walking conditions for students;  (2)  The proposed short plat contributes to the orderly development and land use  patterns in the area;  (3)  The proposed short plat conforms to the policies, maps and narrative text of the  comprehensive plan;   (4)  The proposed short plat conforms to the general purposes of applicable policies  or regulations adopted by the City Council;  (5)  The proposed short plat conforms to the general purposes of this title;  (6)  The public use and interest will be served by permitting the proposed division of  the land.  (Ord. 3398 Sec. 2, 1999.)  Section 5. That a new section of Pasco Municipal code titled 26.36.095 shall be added as  follows:   26.36.095  CONSTRUCTION  OF  IMPROVEMENTS REQUIRED. The City Engineer  shall  determine whether:  (1)     Public rights‐of‐way must be improved and utilities installed to the minimum  requirements of this code and City Standards.   (2)    Required infrastructure improvements must be substantial ly completed as approved  by the City Engineer. Minor improvements consisting only of sidewalks and landscaping where  applicable, or similar improvements, may be secured by a plat bond.           (3)    In lieu of completion of these minor improvements, prior to recording of the  short plat, a plat bond issued by a licensed corporate surety or two individual sureties or other  approved surety must be provided, to the full amount of the cost of such work, as estimated by  the City Engineer, including construction inspection costs, but in no case less than $2,000.00           (4)        All  or  a  portion  of  security  will  be  released  upon  acceptance  of  the  improvements by the City Engineer, or upon substitution of another guarantee or approved bond  or security.  Page 8 of 44          (5)    If, after two years, all improvements are not so improved, the City will cause  the improvements to be provided in accord with the approved plans, and the costs thereof must  be paid by the bonding company, or out of the savings account assignment or other security.   (6)    In lieu of the plat bond, a cash bond, a certified check, an irrevocable letter of credit,  or other surety approved by the City Attorney, equal to the cost of improvement multiplied by  125 percent may be posted. In addition, the City may require se curity up to two years against any  defect in workmanship or materials in the installation of the improvements    Section 6. That Pasco Municipal code 26.36.100 shall be amended as follows:  26.36.100  APPROVAL AND FILING.    (1)  If the City Planner determines that the foregoing requirements are met, he/she shall  approve the short plat will be approved and transmitted and shall transmit the approved mylar  drawing to the applicant.  Once approved the short plat will be returned to the applicant for  recording with the County Auditor.   (2)  The  applicant  must  provide  the  City  Planner  Community  and  Economic  Development Director or designee one (1) paper copy of the recorded document and the County  Assessor one (1) paper copy of the recorded document before the short subdivision becomes  valid;  (3)  When a short plat is created in a digital format the applicant shall also provide the  City Planner with one copy of the short plat in a digital format as specified by the City Engineer  and shall provide the County Assessor one copy of the short plat in a digital format as specified  by the County Assessor.  (Ord. 3398 Sec. 2, 1999.)  Section 7. This ordinance shall be in full force and effect five days after passage and  publication as required by law.  PASSED by the City Council of the City of Pasco, Washington, and approved as provided  by law this ____ day of _________________, 2019.     ______________________________  Matt Watkins  Mayor    ATTEST:       APPROVED AS TO FORM:    _____________________________      ____________________________  Daniela Erickson            Leland B. Kerr  City Clerk               City Attorney   Page 9 of 44                                               MEMORANDUM TO PLANNING COMMISSION                                                PLANNING COMMISSION MEETING                                                City Hall – 525 North Third Avenue – Council Chambers                                                DATE: THURSDAY, JANUARY 17, 2019                                                7:00 PM          1 TO:   Planning Commission  FROM:   Jeffrey B. Adams, Associate Planner  SUBJECT: Administrative Review of Right‐of‐Way Dedications and Short Plat Right‐of‐Way  Improvements (MF# CA 2018‐005)       The purpose of a short plat is to provide an administrative method of land subdivision allowing  the creation of nine or fewer lots meeting the zoning and subdivision requirements established  in Titles 25 and 26, with the intent of promoting orderly and efficient community growth within  the requirements of Revised Code of Washington (RCW) 58.17.035.  Two issues which contribute  to uncertainty in the short plat process include dedication of rights‐of‐way and lack of clear  guidance for improving those rights‐of‐way.   Administrative Dedication of Rights‐of‐Way  First, the Pasco Municipal Code (PMC) specifies the location of structures, such as fences, homes,  and  outbuildings  with  reference  to  property  lines.  However  oftentimes,  due  to  lack  of  standardized subdivision regulations in times past, the property lines enter into areas recognized  and used as road travel lanes. As such, if following the letter  of the Pasco Municipal Code, a fence  could have legally been placed in the center of a road; a house could have been located against  the road asphalt.  City resolution 1372 Section 2(1 ) dated September 15, 1980 allowed the City to withhold building  permits until sufficient and appropriate rights‐of‐way consistent with current City standards, are  dedicated for the required . . . streets which are deemed necessary by the City for the proper  circulation of traffic;”   However the code is vague in that it could be interpreted to mean that each and every dedication  of right‐of‐way must pass through the city Council for confirmation.  As a matter of housekeeping, staff proposes to simplify the right‐of‐way dedication process and  to outline the type and timing of improvements required in the rights‐of‐way, as follows:  26.04.040 EXCEPTIONS. The provisions of this Title shall not apply to:   (5) The dedication of sufficient and appropriate public street right‐of‐way where the property  line is located within 30 feet of the centerline of a clearly recognized and existing local access or  collector public street; or within 40 feet of the centerline of a clearly recognized and existing  primary or secondary arterial street; or within 50 feet of the centerline of a clearly recognized  and existing primary arterial street containing a landscape median.  26.04.110 DEDICATION PROCESS. The dedication of easements, rights‐ of‐way, parks and open  space shall be accomplished by either submitting an individual document or by submitting a  binding site plan, short plat or final plat for approval showing the dedication thereon. Acceptance  Page 10 of 44  2  by the City shall be identified by approval signatures on the documents listed above. Dedication  of land may also be made to the City by the submitter of a signed dedication document containing  a complete and accurate legal description of the property to be dedicated. Following acceptance  of the dedication of rights‐of‐way via individual document, binding site plan, short plat, final plat  or other administrative process document by the City Manager or her/his appointee, or in the  case of preliminary plats or other quasi‐judicial processes, acceptance of dedication by a majority  affirmative vote of the City Council the dedication document shall be recorded in the office of  the Franklin County Auditor.   Legal Descriptions on Plats  Second, a group of local surveyors have requested changes in legal descriptions required on short  plats (see attached letter), noting that “The names of adjoining landowners is (1) irrelevant to a  short plat, [and] (2) subject to frequent change and therefore not appropriate for a survey that  becomes part of the permeant county record. . ..”   Staff proposes to eliminate verbiage in the Code which conflicts with these concerns, as follows:  26.36.070  APPLICATION ‐ CONTENT.  Applications for approval of short plats shall contain:    1. Six copies of a sketch (at a scale of one (1) inch to one hundred (100) feet) of the entire  contiguous tract owned by the applicant subdivider, in a paper format of eighteen (18)  inches x twenty‐four (24) inches with two inch margins which shall show:  (a)  The owners of adjacent land and names of any adjacent subdivision;  (b)  A vicinity map;  (c)  Lines marking the boundaries of proposed lots, square footages of the proposed  lots and number of each lot;  (d)  Approximate locations of existing roads, cul‐de‐sacs, alleys and ways or easements  for such roads, and rights‐of‐way within and adjacent to the tract;  (e)  Location,  dimensions  and  usage  designations  for  all  proposed  and  existing  easements of record;  (f)  Proposed source of water supply and method of sewage disposal for each lot;  (g)  The legal description and parcel number of the said tract and legal descriptions of  all proposed lots;  (h)  The name and address of the owner or owners of the said tract;  (i)  A completed Environmental Checklist form;  (j)  Land Surveyor Certificate;  (k)  Signatures of all recorded property owners agreeing to the division of property;  (l)  A utility easement and improvement statement shall be shown on the face of the  short plat in a manner prescribed by the appropriate utility provider;  (m)  The signature block shall include the following:  Page 11 of 44  3  (i)  City Engineer.  (ii)  City Planner Community and Economic Development Director.  (iii)  County Auditor.  (iv)  Franklin County Public Utility District or other utility district.   (v)  Irrigation District (when applicable).   And;  26.36.080  ADMINISTRATIVE DUTIES.  The City Planner Community and Economic Development  Director or designee, is vested with the duty of administrating the provisions of this chapter.  1. An  application  for  short  plat  approval  shall  be  approved,  approved  with  conditions,  returned to the applicant for modifications or denied within thirty (30) days of its receipt  by the City Planner Community and Economic Development Director or designee unless  the  applicant  agrees,  in  writing,  to  an  extension  of  this  period.  The  City  Planner  Community and Economic Development Director or designee shall not be considered to  be in receipt of an application for short plat approval unless and until such time as the  application  meets  the  requirements  of  Section  26.36.040,  26.36.050,  26.36.060  and  26.36.070, as determined by the City Planner Community and Economic Development  Director or designee. (Ord. 3758 Sec. 1, 2006).    2. Upon  receiving  a  complete  application  for  short  plat  approval, the  City  Planner  Community and Economic Development Director or designee shall transmit a copy of the  short plat, together with copies of any accompanying documents as the City Planner  Community and Economic Development Director or designee deems appropriate, to the  following:  (a)  City  Engineer,  who  shall  review  the  proposed  short  plat  with  regard  to  its  conformance  to  the  general  purposes  of  adopted  traffic  and  utility  plans,  adequate provisions for storm drainage, streets, alleys, other public ways, parks  and  playgrounds,  schools  and  school  grounds,  sidewalks  and  other  planning  features that assure safe walking conditions for students, water and sanitary  sewer, and conformance to any applicable improvement standards and  specifications;  (b)  Fire Chief, who shall review the proposed short plat with regard to adequate  provisions for emergency access;  (c)  All property owners within 300 feet of the proposed short plat;  (d)  Any other City department, utility provider, school district or other public or  private entity as the City Planner Community and Economic Development Director  or designee deems appropriate. (Ord. 3758 Sec. 1, 2006).  (3)  In transmitting the proposed short plat to the parties referenced above, the City  Planner Community and Economic Development Director or designee shall solicit  their comments and recommendations, and note the date by which comments  and recommendations must be received by the City Planner Community and  Page 12 of 44  4  Economic Development Director or designee in order to be considered.   Comments  from  property  owners  must  be  received  by  the  City  Planner  Community and Economic Development Director or designee in writing within 10  days  of  the  date  of  the  notice  in  order  to  be  considered.  The  City  Planner  Community and Economic Development Director or designee shall respond in  writing  to  any  property  owner  comments  received  within  5  working  days  of  receipt of the comments. The respondent shall then have 7 days to file an appeal  with the Community and Economic Development Director. Any comments  received within the 10 day notice period shall be incorporated into the formal  findings which will form the basis of the City Planner Community and Economic  Development Director or designee’s decision on the short plat.  If no comments  are  received  from  any  of  the  parties  referenced  above,  the  City  Planner  Community and Economic Development Director or designee shall make such  findings as  he/she reasonably deems appropriate.  However, in every case a  proposed short plat shall contain a statement of approval from the City Engineer,  as to the survey data, the layout of streets, alleys and other rights‐of‐way, design  of sewer and water systems and other infrastructure. The City Planner shall not  approve a short plat, The short plat shall not be approved, which does not contain  a statement signed by the City Engineer.  (Ord. 3758 Sec 1, 2006; Ord. 3398 Sec.  2, 1999.)  Right‐of‐Way Improvements  Finally,  as  development  of  subdivisions  is  often  drawn  out  and sometimes  complicated  by  changes of ownership or other difficulties, confusion often arises over who determines ROW  improvements, what improvements are required, and when those improvements need to occur.  This Code Amendment proposes the following:   26.36.095 CONSTRUCTION OF IMPROVEMENTS REQUIRED. The City Engineer shall determine  whether:  1. Public  rights‐of‐way  must  be  improved  and  utilities  installed  to  the  minimum  requirements of this code and City Standards.   2. Required infrastructure improvements must be substantially completed as approved by  the City Engineer. Minor improvements consisting only of sidewalks and landscaping  where applicable, or similar improvements, may be secured by a plat bond.  3. In lieu of completion of these minor improvements, prior to recording of the short plat, a  plat  bond  issued  by  a  licensed  corporate  surety  or  two  individual sureties or other  approved surety must be provided, to the full amount of the cost of such work, as  estimated by the City Engineer, including construction inspection costs, but in no case less  than $2,000.00  4. All or a portion of security will be released upon acceptance of the improvements by the  City Engineer, or upon substitution of another guarantee or approved bond or security.  5. If,  after  two  years,  all  improvements  are  not  so  improved,  the City  will  cause  the  improvements to be provided in accord with the approved plans, and the costs thereof  Page 13 of 44  5  must be paid by the bonding company, or out of the savings account assignment or other  security.   6. In lieu of the plat bond, a cash bond, a certified check, an irrevocable letter of credit, or  other surety approved by the City Attorney, equal to the cost of improvement multiplied  by 125 percent may be posted. In addition, the City may require security up to two years  against any defect in workmanship or materials in the installation of the improvements.  The City of Kennewick specifies required subdivision improvements in section 17.13.095 of the  Kennewick  Municipal  Code  (KMC)  and  designates  the  Public  Works Director  to  administer  improvement  requirements;  The  City  of  Richland  lists  improvement  standards  in  Richland  Municipal  Code  (RMC)  24.20  and  designates  the  city  engineer  as the  improvements  code  administrator/enforcer.  Staff recommends the changes be made as per the attached proposed ordinance.    Preliminary Findings  1. The purpose of a short plat is to provide an administrative method of land subdivision  allowing the creation of nine or fewer lots.  2. The intent of Titles 25 and 26 is to promote orderly and efficient community growth  within the requirements of Revised Code of Washington (RCW) 58.17.035.    3. Vague wording in the City Code concerning the dedication of and required improvements  in rights‐of‐way provides uncertainty in the short‐platting process.   4. The PMC specifies the location of structures, such as fences, homes, and outbuildings with  reference to property lines.   5. Property lines often enter into existing road travel lanes, due to lack of standardized  subdivision regulations in annexed areas.   6. A structure such as a fence could be approved for placement in the center of a road if  following the letter of the Pasco Municipal Code.  7. City Resolution 1372 Section 2(1) dated September 15, 1980 allows the City to withhold  building permits until sufficient and appropriate rights‐of‐way consistent with current City  standards, are dedicated for the required . . . streets which are deemed necessary by the  City for the proper circulation of traffic;”   8. PMC 26.04.110 could be interpreted to mean that each and every dedication of right‐of‐ way must pass through the city Council for confirmation, even though in some cases  roadways have been in use for decades.   9. Local surveyors have requested the City eliminate the requirement of listing the names  of adjoining landowners for the following reasons:  i. It is irrelevant to a short plat;  Page 14 of 44  6  ii. It is subject to frequent change and therefore not appropriate for a survey that  becomes part of the permeant county record  10. PMC 26.36 is vague about the following:  i. who determines ROW improvements,   ii. what improvements are required, and   iii. when those improvements need to occur.    Staff recommends the changes to the Pasco Municipal Code be made to address each of the  above concerns as per the attached proposed ordinance.    RECOMMENDATION  MOTION:    I move the Planning Commission adopt the findings of fact as contained in the  January 17, 2019 staff memo regarding Administrative Review of Right‐of‐Way  Dedications and Short Plat Right‐of‐Way Improvements.   MOTION:  I move the Planning Commission recommend the City Council adopt the proposed  code amendments regarding Administrative Review of Right‐of‐Way Dedications  and Short Plat Right‐of‐Way Improvements as attached to the January 17, 2019  staff memo to the Planning Commission.      Page 15 of 44 ORDINANCE NO._____  AN ORDINANCE AMENDING PMC TITLE 26 REGARDING THE DEDICATION OF PUBLIC  RIGHTS‐OF‐WAY  WHEREAS, cities have the responsibility to regulate and control physical development  within their borders and to ensure public health, safety and welfare are maintained; and,   WHEREAS, the purpose of Title 26.04 includes regulating the division of land within the  Pasco Urban Area, promoting the health, safety, convenience, comfort, prosperity and general  welfare of the present and future inhabitants of the Pasco Urban Area; reducing congestion and  promoting safe and convenient travel by the public on streets and highways; promoting the  effective use of land; providing for proper ingress and egress; and implementing the goals,  objectives and policies of the Pasco Comprehensive Plan; and   WHEREAS, RCW 35.21.100 grants cities the right to accept “property donated, devised,  or bequeathed to it . . . [and to] expend or use it for any municipal purpose;” and  WHEREAS, RCW 35.21.880 allows, but does not require cities to “credit donations of  right‐of‐way in excess of that required for traffic improvement against . . . landscaping, parking,  or other requirements;” and  WHEREAS, City resolution 1372 Section 2(1) dated September 15, 1980 states in part “City  approval of . . .  building permit applications, will not be given until sufficient and appropriate  rights‐of‐way consistent with current City standards, are dedicated for the required . . . streets  which are deemed necessary by the City for the proper circulation of traffic;” and,  WHEREAS, the City of Pasco contains numerous private parcels which do not contain  sufficient and appropriate dedicated rights‐of‐way; and  WHEREAS, some City of Pasco Municipal Code provisions, such as the placement of fences  and other structures, are based on the assumption of existing sufficient and appropriate rights‐ of‐way; and   WHEREAS, the City of Pasco is required to follow rule of law when issuing construction  permits; and   WHEREAS, the regulations must be driven by conformance with state and local law  that protect public interest, health and safety; and,  WHEREAS, in order to provide for the health, safety, and welfare of the community by  regulating  the  dedication  of  public  rights‐of‐way  the  City  Council  hereby  approves  the  recommendation of the Planning Commission to amend the City of Pasco Municipal Code; NOW  THEREFORE,  THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS:  Section 1. That Pasco Municipal code 26.04.110 shall be amended as follows:  26.04.040 EXCEPTIONS. The provisions of this Title shall not apply to:  1) Cemeteries and other burial plots while used for that purpose;  Page 16 of 44 2) Division of land not containing a dedication, in which the smallest lot created by the  division exceeds five acres in area;  3) Divisions made by testamentary provisions of the laws of descent;  4) Any division of land for the purpose of adjusting the boundary lines between platted  or unplatted lots or both, which does not create any new or additional lot, tract, site or division,  which contains insufficient area and dimension to meet minimum requirements for a building  site.  5) The dedication of sufficient and appropriate public street right‐of‐way where the  property line is located within 30 feet of the centerline of a clearly recognized and existing local  access or collector public street; or within 40 feet of the centerline of a clearly recognized and  existing primary or secondary arterial street; or within 50 feet of the centerline of a clearly  recognized and existing primary arterial street containing a landscape median.  26.04.110 DEDICATION PROCESS. The dedication of easements, rights‐ of‐way, parks and  open space shall be accomplished by either submitting an individual document or by submitting  a  binding  site  plan,  short  plat  or  final  plat  for  approval  showing  the  dedication  thereon.  Acceptance by the City shall be identified by approval signatures on the documents listed above.  Dedication  of  land  may  also  be  made  to  the  City  by  the  submitter  of  a  signed  dedication  document containing a complete and accurate legal description of the property to be dedicated.  Following acceptance of the dedication of rights‐of‐way via individual document, binding site  plan, short plat, final plat or other administrative process document by the City Manager or  her/his  appointee,  or  in  the  case  of  preliminary  plats  or  other  quasi‐judicial  processes,  acceptance  of  dedication  by  a  majority  affirmative  vote  of  the City  Council  the  dedication  document shall be recorded in the office of the Franklin County Auditor.     Section 2. That Pasco Municipal code 26.36.070 shall be amended as follows:  26.36.070  APPLICATION ‐ CONTENT.  Applications for approval of short plats shall contain:    (1)  Six copies of a sketch (at a scale of one (1) inch to one hundred (100) feet) of the  entire contiguous tract owned by the applicant subdivider, in a paper format of eighteen (18)  inches x twenty‐four (24) inches with two inch margins which shall show:  (a)  The owners of adjacent land and names of any adjacent subdivision;  (b)  A vicinity map;  (c)  Lines marking the boundaries of proposed lots, square footages of the  proposed lots and number of each lot;  Page 17 of 44 (d)  Approximate locations of existing roads, cul‐de‐sacs, alleys and ways or  easements for such roads, and rights‐of‐way within and adjacent to the tract;  (e)  Location, dimensions and usage designations for all proposed and existing  easements of record;  (f)  Proposed source of water supply and method of sewage disposal for each  lot;  (g)  The  legal  description  and  parcel  number  of  the  said  tract  and  legal  descriptions of all proposed lots;  (h)  The name and address of the owner or owners of the said tract;  (i)  A completed Environmental Checklist form;  (j)  Land Surveyor Certificate;  (k)  Signatures of all recorded property owners agreeing to the division of  property;  (l)  A utility easement and improvement statement shall be shown on the face  of the short plat in a manner prescribed by the appropriate utility provider;  (m)  The signature block shall include the following:  (i)  City Engineer.  (ii)  City Planner Community and Economic Development Director.  (iii)  County Auditor.  (iv)  Franklin County Public Utility District or other utility district.   (v)  Irrigation District (when applicable).   Section 3. That Pasco Municipal code 26.36.080 shall be amended as follows:    26.36.080    ADMINISTRATIVE  DUTIES.    The  City  Planner  Community  and  Economic  Development Director or designee, is vested with the duty of administrating the provisions of  this chapter.  (1)  An  application  for  short  plat  approval  shall  be  approved,  approved  with  conditions, returned to the applicant for modifications or denied within thirty (30) days of its  receipt by the City Planner Community and Economic Development Director or designee unless  the applicant agrees, in writing, to an extension of this period. The City Planner Community and  Economic Development Director or designee shall not be considered to be in receipt of an  application for short plat approval unless and until such time as the application meets the  Page 18 of 44 requirements of Section 26.36.040, 26.36.050, 26.36.060 and 26.36.070, as determined by the  City Planner Community and Economic Development Director or designee. (Ord. 3758 Sec. 1,  2006).  (2)  Upon receiving a complete application for short plat approval, the City Planner  Community and Economic Development Director or designee shall transmit a copy of the short  plat, together with copies of any accompanying documents as the City Planner Community and  Economic Development Director or designee deems appropriate, to the following:  (a)  City Engineer, who shall review the proposed short plat with regard to its  conformance  to  the  general  purposes  of  adopted  traffic  and  utility  plans,  adequate  provisions for storm drainage, streets, alleys, other public ways, parks and playgrounds,  schools  and  school  grounds,  sidewalks  and  other  planning  features  that  assure safe  walking conditions for students, water and sanitary sewer, and conformance to any  applicable improvement standards and specifications;  (b)  Fire  Chief,  who  shall  review  the  proposed  short  plat  with  regard  to  adequate provisions for emergency access;  (c)  All property owners within 300 feet of the proposed short plat;  (d)  Any other City department, utility provider, school district or other public  or private entity as the City Planner Community and Economic Development Director or  designee deems appropriate. (Ord. 3758 Sec. 1, 2006).  (3)  In transmitting the proposed short plat to the parties referenced above, the City  Planner Community and Economic Development Director or designee shall solicit their comments  and recommendations, and note the date by which comments and recommendations must be  received by the Community and Economic Development Director or designee in order to be  considered.  Comments from property owners must be received by the City Planner Community  and Economic Development Director or designee in writing within 10 days of the date of the  notice in order to be considered. City Planner The Community and Economic Development  Director or designee shall respond in writing to any property owner comments received within 5  working days of receipt of the comments. The respondent shall then have 7 days to file an appeal  with the Community and Economic Development Director. Any comments received within the 10  day notice period shall be incorporated into the formal findings which will form the basis of the  City Planner Community and Economic Development Director or designee’s decision on the short  plat.  If no comments are received from any of the parties referenced above, the City Planner  Community and Economic Development Director or designee shall make such findings as he/she  reasonably deems appropriate.  However, in every case a proposed short plat shall contain a  statement of approval from the City Engineer, as to the survey data, the layout of streets, alleys  and other rights‐of‐way, design of sewer and water systems and other infrastructure.  The City  Page 19 of 44 Planner shall not approve a short plat, The short plat shall not be approved, which does not  contain a statement signed by the City Engineer.  (Ord. 3758 Sec 1, 2006; Ord. 3398 Sec. 2, 1999.)  Section 4. That Pasco Municipal code 26.36.090 shall be amended as follows:  26.36.090    ADMINISTRATIVE  DETERMINATIONS.  The City Planner Community  and  Economic Development Director or designee shall, after conferring with appropriate officials,  determine whether:  (1)       Adequate provisions are made for the public health, safety and general welfare  and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary  wastes, parks, playgrounds, transit stops, schools and schools grounds, sidewalks and other  planning features that assure safe walking conditions for students;  (2)  The proposed short plat contributes to the orderly development and land use  patterns in the area;  (3)  The proposed short plat conforms to the policies, maps and narrative text of the  comprehensive plan;   (4)  The proposed short plat conforms to the general purposes of applicable policies  or regulations adopted by the City Council;  (5)  The proposed short plat conforms to the general purposes of this title;  (6)  The public use and interest will be served by permitting the proposed division of  the land.  (Ord. 3398 Sec. 2, 1999.)  Section 5. That a new section of Pasco Municipal code titled 26.36.095 shall be added as  follows:   26.36.095  CONSTRUCTION  OF  IMPROVEMENTS REQUIRED. The City Engineer  shall  determine whether:  (1)     Public rights‐of‐way must be improved and utilities installed to the minimum  requirements of this code and City Standards.   (2)    Required infrastructure improvements must be substantial ly completed as approved  by the City Engineer. Minor improvements consisting only of sidewalks and landscaping where  applicable, or similar improvements, may be secured by a plat bond.           (3)    In lieu of completion of these minor improvements, prior to recording of the  short plat, a plat bond issued by a licensed corporate surety or two individual sureties or other  approved surety must be provided, to the full amount of the cost of such work, as estimated by  the City Engineer, including construction inspection costs, but in no case less than $2,000.00           (4)        All  or  a  portion  of  security  will  be  released  upon  acceptance  of  the  improvements by the City Engineer, or upon substitution of another guarantee or approved bond  or security.  Page 20 of 44          (5)    If, after two years, all improvements are not so improved, the City will cause  the improvements to be provided in accord with the approved plans, and the costs thereof must  be paid by the bonding company, or out of the savings account assignment or other security.   (6)    In lieu of the plat bond, a cash bond, a certified check, an irrevocable letter of credit,  or other surety approved by the City Attorney, equal to the cost of improvement multiplied by  125 percent may be posted. In addition, the City may require se curity up to two years against any  defect in workmanship or materials in the installation of the improvements    Section 6. That Pasco Municipal code 26.36.100 shall be amended as follows:  26.36.100  APPROVAL AND FILING.    (1)  If the City Planner determines that the foregoing requirements are met, he/she shall  approve the short plat will be approved and transmitted and shall transmit the approved mylar  drawing to the applicant.  Once approved the short plat will be returned to the applicant for  recording with the County Auditor.   (2)  The  applicant  must  provide  the  City  Planner  Community  and  Economic  Development Director or designee one (1) paper copy of the recorded document and the County  Assessor one (1) paper copy of the recorded document before the short subdivision becomes  valid;  (3)  When a short plat is created in a digital format the applicant shall also provide the  City Planner with one copy of the short plat in a digital format as specified by the City Engineer  and shall provide the County Assessor one copy of the short plat in a digital format as specified  by the County Assessor.  (Ord. 3398 Sec. 2, 1999.)  Section 7. This ordinance shall be in full force and effect five days after passage and  publication as required by law.  PASSED by the City Council of the City of Pasco, Washington, and approved as provided  by law this ____ day of _________________, 2019.     ______________________________  Matt Watkins  Mayor    ATTEST:       APPROVED AS TO FORM:    _____________________________      ____________________________  Daniela Erickson            Leland B. Kerr  City Clerk               City Attorney   Page 21 of 44 ROW Dedication Page 22 of 44 ROW Dedication Page 23 of 44 ROW Dedication Page 24 of 44 ROW DedicationROW Dedication Page 25 of 44 ROW DedicationROW Dedication Page 26 of 44                                                      MINUTES                                                   PLANNING COMMISSION MEETING                                                   City Hall – 525 North Third Avenue – Council Chambers                                                   THURSDAY, DECEMBER 20, 2018                                                    7:00 PM      Planning Commission Meeting  Page 1  December 20, 2018    PUBLIC HEARINGS:    E.  Code Amendment    Right of Way Dedications and Improvements (MF# CA 2018‐005)    Chairperson Myhrum read the master file number and asked for comments from staff.    Rick White, Community & Economic Development Director, discussed the proposed code amendment for  right of way dedications and improvements in regards to platting regulations.  The first item addressed how  to dedicate property without having to go through City Council – it would instead be done administratively.   In the majority of the now incorporated Riverview Area, there aren’t designated rights of way.  As the area  annexes and when residents apply for building permits, often times for sheds or garages, the City requires a  dedication deed prior to issuance of the building permit to ensure the City obtains right of way in case of the  need to expand the streets.  This process currently requires these items to go to Council for a hearing, slowing  down the timeliness to issue a building permit.  The proposed amendment would allow for it to be down  administratively, streamlining the process.  There were also some housekeeping items discussed.    Commissioner Bowers asked if it would be consistent with Kennewick or Richland.    Mr. White said yes.    With no further questions or comments the public hearing closed.    Commissioner J. Campos moved, seconded by Commissioner Bowers, to close the hearing on the proposed  code  amendment  and  set  January  17,  2019  as  the  date  for  deliberations  and  the  development  of  a  recommendation to the City Council.  The motion passed unanimously.    Respectfully submitted,      Krystle Shanks, Administrative Assistant II  Community & Economic Development Department  Page 27 of 44                                                      MINUTES                                                   PLANNING COMMISSION MEETING                                                   City Hall – 525 North Third Avenue – Council Chambers                                                   THURSDAY, JANUARY 17, 2019                                                    7:00 PM      Planning Commission Meeting  Page 1  January 17, 2019    OLD BUSINESS:    D.  Code Amendment    Right of Way Dedications and Improvements (MF# CA 2018‐005)    Chairperson Roach read the master file number and asked for comments from staff.    Jacob Gonzalez, Senior Planner, discussed the proposed code amendment for Right of Way Dedications and  Improvements.  There were no additional comments to add since the previous meeting.    Commissioner Bowers moved, seconded by Commissioner Mendez, the Planning Commission adopt the  findings of fact as contained in the January 17, 2019 staff memo regarding Administrative Review of Right‐ of‐Way Dedications and Short Plat Right‐of‐Way Improvements.  The motion passed unanimously.    Commissioner Bowers moved, seconded by Commissioner Mendez, the City Council adopt the proposed code  amendments regarding Administrative Review of Right‐of‐Way Dedications and Short Plat Right‐of‐Way  Improvements as attached to the January 17, 2019 staff memo.  The motion passed unanimously.      Respectfully submitted,      Krystle Shanks, Administrative Assistant II                  Community & Economic Development Department      Page 28 of 44 AGENDA REPORT FOR: City Council February 8, 2019 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Workshop Meeting: 2/11/19 FROM: Darcy Bourcier, Planner I Community & Economic Development SUBJECT: Single Room Occupancy Housing (MF# CA 2018-004) I. REFERENCE(S): Proposed Ordinance Planning Commission Packet Dated: 1/17/2019 Planning Commission Minutes Dated: 12/20/2018 and 1/17/2019 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: Single Room Occupancy (SRO) housing consists of multiple single room dwelling units with kitchens, bathrooms, and laundry facilities provided either within each unit or in a common area. SROs are more common in larger cities near central business districts and are often converted from hotels/motels. This code amendment went to the June 21, 2018 Planning Commission meeting as a workshop item to gauge the Commission's interest in introducing this type of high - density housing. Then, several months later, the item was brought back to the September 20 and the October 18, 2018 meetings for more workshop discussion. A hearing was held on December 20, 2018 and on January 17, 2019, the Planning Commission recommended approval of the proposed amendment. V. DISCUSSION: The City of Pasco Zoning Code does not currently permit dwelling units in non- Page 29 of 44 residential zoning districts unless said dwelling units are located on the second floor of an operating business. Furthermore, each residential zoning district specifies housing density requirements that dictate the number of dwelling units permitted per square foot of property. The attached Ordinance, if approved, will allow the construction or conversion of SRO housing facilities through the Special Permit process in commercially-zoned properties in City limits. Unlike residential zoning districts, SRO facilities will not be dictated by dwelling density standards. In other cities, SRO housing is often more dense than what is typically permitted in even high-density residential districts. SRO housing provides smaller, affordable dwelling units and can be a helpful tool towards lessening homelessness and providing affordable housing units. Staff requests Council discussion and direction on this issue. Page 30 of 44 Ordinance – Amending PMC Title 25 ORDINANCE NO._____ AN ORDINANCE of the City of Pasco, Washington, Amending PMC Title 25 Allowing for Single Room Occupancy (SRO) Housing Developments WHEREAS, cities have the responsibility to regulate and control physical development within their borders and to ensure public health, safety, and welfare are maintained; and, WHEREAS, the City of Pasco has zoning regulations that encourage orderly growth and development of the City; and, WHEREAS, SROs are common in larger cities near central business districts and are often converted from hotels and motels; and, WHEREAS, the City of Pasco is home to numerous hotels and motels that are considered public nuisance properties; and, WHEREAS, these public nuisance hotels and motels are often used as transient lodging where residents live on the premises for thirty consecutive days or more; and, WHEREAS, it is against PMC Title 25 for hotels and motels to offer transient lodging; and, WHEREAS, the City Council has determined that permitting SRO housing in non- residential districts will help to bring nuisance motels and hotels into compliance with the PMC; and, WHEREAS, on December 20, 2018 the Planning Commission held a public hearing to consider amending PMC Title 25 to allow for Single Room Occupancy housing in the City of Pasco; and, WHEREAS, the City Council has determined that in order to better accommodate Pasco’s low-income residents, it is necessary to amend PMC Title 25; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. That a new chapter shall be added to Title 25 of the Pasco Municipal Code as follows: Page 31 of 44 Ordinance – Amending PMC Title 25 CHAPTER 25.162 SINGLE ROOM OCCUPANCY HOUSING Sections: 25.162.010 PURPOSE 25.162.020 DEFINITION 25.162.030 PERMITTED ZONES 25.162.040 DEVELOPMENT STANDARDS 25.162.010 PURPOSE. The purpose of these regulations is to allow single room occupancy (SRO) dwelling units within the City limits which provide high-density housing typically consisting of no more than two rooms per dwelling unit. 25.162.020 DEFINITION. “Single room occupancy” (SRO) shall be defined as a facility providing downsized dwelling units consisting of one to two rooms with occupancy per dwelling unit dictated by HUD guidelines. SRO facilities provide individuals with housing for a duration of thirty (30) days or more. Kitchens/kitchenettes and/or bathrooms may be located in the units or be located centrally for communal use. In zoning districts which allow SRO housing via Conditional Use Permit, the regulations contained herein shall be considered additional to those of the underlying zoning district. The provisions of this Chapter shall prevail in the event of conflicting standards presented in the underlying zoning district regulations. SRO housing must meet all building and zoning standards as dictated by the PMC. 25.162.030 PERMITTED ZONES. An SRO housing facility may be approved via Conditional Use Permit in the following zoning districts: C-1 (Retail Business) C-2 (Central Business District) C-3 (General Business District) 25.162.040 DEVELOPMENT STANDARDS. Each SRO facility shall comply with all development standards for the applicable zoning district and the standards contained below. (1) SRO facilities shall not be subject to density standards. (2) SRO facilities shall follow the Department of Housing and Urban Development’s (HUD) occupancy guidelines for single and double-occupancy units; (3) Single and double-occupancy units shall house no more than two (2) adults over the age of 18; (4) At least one (1) off-street parking space per two (2) units is required; (5) SRO facilities shall include 24-hour on-site management. A dwelling unit shall be designated for the manager; (6) Bathroom and kitchen/kitchenette facilities must be provided either within each dwelling unit or in a central location for common use with one full bathroom per every three units on a floor and one full kitchen per floor; (7) At least one handicapped accessible unit shall be required for every twenty (20) units; Page 32 of 44 Ordinance – Amending PMC Title 25 (8) One washer and dryer must be provided for every 20 units; (9) Mailboxes shall be provided for each unit; (10) Each SRO facility with 100 units or more shall have a minimum of 400 square feet of common indoor and/or outdoor recreational space; a. For SRO facilities exceeding 150 units, an additional 10 square feet of recreational space per unit is required; b. Landscaped areas less than eight (8) feet in width shall not be considered recreational space; (11) All common areas shall comply with all applicable ADA accessibility and adaptability requirements. Section 2. This Ordinance shall be in full force and effect five days after passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this ____ day of _________________, 2019. ______________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ____________________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 33 of 44 MEMORANDUM TO PLANNING COMMISSION PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers DATE: THURSDAY, JANUARY 17, 2019 7:00 PM 1 TO: Planning Commission FROM: Darcy Bourcier, Planner I SUBJECT: Single Room Occupancy in Commercial Zoning Districts (MF# CA 2018-004) Interest has been expressed to introduce single room occupancy (SRO) housing to Pasco—a form of affordable housing that the City does not currently practice or permit. SROs consist of multiple single room dwelling units with kitchens, bathrooms, and laundry facilities provided either within each unit or in a common area. Typically, this form of housing is rent only and directed at low-income residents, students, single tenants, or seasonal/traveling workers due to their smaller size and limited amenities. SROs are more common in larger cities near central business districts and are often converted from hotels/motels. Municipalities may determine the allowable minimum and maximum square footage for SRO units, but typically they range in size from 150 to 500 square feet based upon the amenities provided in each unit. Like hotels and apartments, SRO facilities have either an on-site manager or a management office. The City of Pasco has no provision in the Zoning Code to allow for this form of housing. In other cities, SRO housing is often more dense than what is typically permitted in even high-density residential districts and is also often permitted in commercial zones. In comparison, the most dense residential development the PMC permits is in the R-4 (High Density Residential) zoning district, which requires 1,500 square feet per dwelling unit. Furthermore, residential units are not permitted in commercial zones unless the units are above the ground floor of a commercial building and the residential use has been approved through the Special Permit process. SROs can benefit a city in various ways. These smaller, more affordable units can be one solution to a city’s homelessness issues, as they are a suitable option for physically and mentally disabled residents or for those on fixed incomes. Additionally, since SROs commonly originate from existing hotels, developers have the opportunity to purchase and convert these hotels into SROs, therefore helping to bring nuisance properties up to city code. Conversely, SROs can concentrate lower income households in one area or facility, which can cause adverse impacts to overall neighborhood welfare. An example of unit layouts has been attached to illustrate the relative size of the units as well as the placement of amenities, should they be included within each unit. MOTION: I move the Planning Commission recommend to City Council the adoption of the proposed amendment for Single Room Occupancy Housing as contained in the January 17, 2019 Planning Commission staff report. Page 34 of 44 CHAPTER 25.XX SINGLE ROOM OCCUPANCY Sections: 25.XX.XXX PURPOSE 25.XX.XXX DEFINITION 25.XX.XXX PERMITTED ZONES 25.XX.XXX DEVELOPMENT STANDARDS 25.XX.XXX PURPOSE. The purpose of these regulations is to allow single room occupancy (SRO) dwelling units within the City limits which provide high-density housing typically consisting of no more than two rooms per dwelling unit. 25.XX.XXX DEFINITION. “Single room occupancy” (SRO) shall be defined as a facility providing downsized dwelling units consisting of one to two rooms with occupancy per dwelling unit dictated by HUD guidelines. SRO facilities provide individuals with housing for a duration of thirty (30) days or more. Kitchens/kitchenettes and/or bathrooms may be located in the units or be located centrally for communal use. In zoning districts which allow SRO housing via Conditional Use Permit, the regulations contained herein shall be considered additional to those of the underlying zoning district. The provisions of this Chapter shall prevail in the event of conflicting standards presented in the underlying zoning district regulations. SRO housing must meet all building and zoning standards as dictated by the PMC. 25.XX.XXX PERMITTED ZONES. An SRO housing facility may be approved via Conditional Use Permit in the following zoning districts: C-1 (Retail Business) C-2 (Central Business District) C-3 (General Business District) 25.XX.XXX DEVELOPMENT STANDARDS. Each SRO facility shall comply with all development standards for the applicable zoning district and the standards contained below. (1) SRO facilities shall not be subject to density standards. (2) SRO facilities shall follow the Department of Housing and Urban Development’s (HUD) occupancy guidelines for single and double-occupancy units; (3) Single and double-occupancy units shall house no more than two (2) adults over the age of 18; (4) At least one (1) off-street parking space per two (2) units is required; (5) SRO facilities shall include 24-hour on-site management. A dwelling unit shall be designated for the manager; (6) Bathroom and kitchen/kitchenette facilities must be provided either within each dwelling unit or in a central location for common use with one full bathroom per every three units on a floor and one full kitchen per floor; Page 35 of 44 (7) At least one handicapped accessible unit shall be required for every twenty (20) units; (8) One washer and dryer must be provided for every 20 units; (9) Mailboxes shall be provided for each unit; (10) Each SRO facility with 100 units or more shall have a minimum of 400 square feet of common indoor and/or outdoor recreational space; a. For SRO facilities exceeding 150 units, an additional 10 square feet of recreational space per unit is required; b. Landscaped areas less than eight (8) feet in width shall not be considered recreational space; (11) All common areas shall comply with all applicable ADA accessibility and adaptability requirements. Page 36 of 44 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, DECEMBER 20, 2018 7:00 PM Planning Commission Meeting Page 1 December 20, 2018 PUBLIC HEARINGS: D. Code Amendment Single Room Occupancy Housing (MF# CA 2018-004) Chairperson Myhrum read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the proposed code amendment for single room occupancy housing. This item was discussed at a previous workshop and staff has brought it to public hearing taking into consideration the comments given to them by Planning Commissioners. Ms. Bourcier explained that staff is recommending the following: (1) SRO facilities not be subject to density standards as previously discussed. (2) Per the Fire Marshall, occupancy of each SRO unit will need to comply with HUD’s guidelines for SRO occupancies but there will be no more than 2 adults per SRO unit and, (3) SRO facilities will require 24/7 onsite management. Commissioner J. Campos asked for the reasoning behind no capacity standards. Rick White, Community & Economic Development Director, stated that staff tried to create a standard. The problem was based on HUD and a variety of variables depending on various things (i.e. age of children, the bedrooms, provision of bedding type, etc.) It is simpler to simply refer to the HUD standards and adopt theirs. Chairperson Myhrum mentioned that in some cities SRO’s are not allowed on ground floors. He asked if there was any consideration to only allow them on upper level floors. Ms. Bourcier responded that if they made that the code then the properties would eventually function as they already do now. Mr. White added that given the age of the units that staff believes would be appropriate for SRO’s and the limitation on choices, he didn’t know if it could be fashioned to be usable. He referred to a downtown motel who wanted to use SRO’s on upper level floors but it was denied as it didn’t fit the area or the management of the motel itself. Commissioner Bowers clarified the use of the ground floor in hotels/motels and SRO’s. Commissioner Greenaway added that this will likely effect older hotels that don’t have elevators and handicap accessibility so they might need ground floor units. Commissioner A. Campos asked if the units could contain 1-2 rooms as indicated in the staff report. Ms. Bourcier replied that the 2 rooms would mean a living area and a bedroom but only 1 unit. Commissioner J. Campos stated that in Pasco, the ground level likely wouldn’t work for commercial uses in the older hotels/motels that will be converted to SRO’s. Page 37 of 44 Planning Commission Meeting Page 2 December 20, 2018 Commissioner Bykonen asked if there would be a way to ensure that the properties wanting to convert to SRO’s had come into compliance with Code Enforcement or if there will be a license. Ms. Bourcier stated that each SRO project will have to apply for a special permit and will then be reviewed at that time. Travis Vengroff, 4829 SE 62nd Avenue, Portland, OR of One Stop Housing spoke in favor of the proposed code amendment. He originally had interest in purchasing a “chronic nuisance” motel with the intent to convert it into an SRO, however, the owner backed out prior to the code amendment hearing. He was still in favor of the proposed code amendment and discussed how it can benefit the community and provide affordable and diverse housing. He discussed his extensive experience with SRO’s and affordable housing property management. Commissioner Bowers asked Mr. Vengroff if he has had any complaints on any of his projects or properties. Mr. Vengroff replied that the only complaint he has received was from a hotel in Florida because his SRO took away from their business of long term tenants. With no further questions or comments the public hearing closed. Commissioner J. Campos moved, seconded by Commissioner Greenaway, to close the hearing on the proposed code amendment and set January 17, 2019 as the date for deliberations and the development of a recommendation to the City Council. The motion passed unanimously. Page 38 of 44 MINUTES PLANNING COMMISSION MEETING City Hall – 525 North Third Avenue – Council Chambers THURSDAY, JANUARY 17, 2019 7:00 PM Planning Commission Meeting Page 1 January 17, 2019 OLD BUSINESS: C. Code Amendment Single Room Occupancy Housing (MF# CA 2018-004) Chairperson Roach read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the proposed code amendment for Single Room Occupancy (SRO) Housing. Mr. White addressed language that needed to be corrected in the proposed ordinance under “Permitted Zones” for SRO’s. The ordinance stated, “…in the following order of preference…”and then listed the various zones. The words, “in the following order of preference,” need to be stricken from the ordinance as it would be nearly impossible to enforce and meaningless. Commissioner Bowers asked for clarification about closet space in the units. Mr. White replied that closets weren’t specified but would likely be market driven. Michael Morales, Community & Economic Development Deputy Director, added closet space typically isn’t enclosed and they wouldn’t be shown on the floorplan. Commissioner Bowers discussed kitchenette/kitchen facilities as well as bathrooms and was concerned with cleaning, maintenance and safety. Mr. White said there would be a choice for either kitchenettes or full kitchen facilities based on a ratio with onsite management required so staff didn’t feel it would be an issue. Commissioner Mendez asked if it provided a kitchenette in each unit and stay within the unit. Mr. White said yes, it would allow for a kitchenette or full kitchen for every three units on a floor. There were no further questions or comments. Commissioner Myhrum moved, seconded by Commissioner J. Campos, the Planning Commission to City Council the adoption of the proposed amendment, as corrected, for Single Room Occupancy Housing as contained in the January 17, 2019 Planning Commission staff report. The motion passed unanimously. Page 39 of 44 AGENDA REPORT FOR: City Council February 7, 2019 TO: Dave Zabell, City Manager Workshop Meeting: 2/11/19 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Ordinance Amending PMC Regarding "Purchasing" I. REFERENCE(S): Proposed Ordinance RCW 39.04.280 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: DISCUSSION III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: In February the Council made changes to the purchasing authority of the City Manager and directed preparation and implementation of a comprehensive purchasing policy. The new policy became effective on October 1 (Administrative Order No. 470), and most references to policy or procedure on purchasing or procurement in the PMC were repealed in November The attached draft ordinance creates a new PMC section which provides that the City Manager may approve exemptions to competitive bidding requirements pursuant to state law, and commensurate with the purchasing authority granted to the Manager (less than $300,000) in PMC 3.85.010. V. DISCUSSION: This ordinance will provide consistency within the City's purchase authority limits while minimizing the number of administrative matters that require Council action. Page 40 of 44 Council will note that the requirements for approving exemptions to bidding requirements are specified in the statute - RCW 39.04.280 (1) Staff recommends approval of the Ordinance. Page 41 of 44 RCW RCW 39.04.28039.04.280 Competitive bidding requirementsCompetitive bidding requirements——Exemptions.Exemptions. This section provides uniform exemptions to competitive bidding requirements utilized This section provides uniform exemptions to competitive bidding requirements utilized by municipalities when awarding contracts for public works and contracts for purchases. The by municipalities when awarding contracts for public works and contracts for purchases. The statutes governing a specific type of municipality may also include other exemptions from statutes governing a specific type of municipality may also include other exemptions from competitive bidding requirements. The purpose of this section is to supplement and not to limit competitive bidding requirements. The purpose of this section is to supplement and not to limit the current powers of any municipality to provide exemptions from competitive bidding the current powers of any municipality to provide exemptions from competitive bidding requirements.requirements. (1) Competitive bidding requirements may be waived by the governing body of the (1) Competitive bidding requirements may be waived by the governing body of the municipality for:municipality for: (a) Purchases that are clearly and legitimately limited to a single source of supply;(a) Purchases that are clearly and legitimately limited to a single source of supply; (b) Purchases involving special facilities or market conditions;(b) Purchases involving special facilities or market conditions; (c) Purchases in the event of an emergency;(c) Purchases in the event of an emergency; (d) Purchases of insurance or bonds; and(d) Purchases of insurance or bonds; and (e) Public works in the event of an emergency.(e) Public works in the event of an emergency. (2)(a) The waiver of competitive bidding requirements under subsection (1) of this (2)(a) The waiver of competitive bidding requirements under subsection (1) of this section may be by resolution or by the terms of written policies adopted by the municipality, at section may be by resolution or by the terms of written policies adopted by the municipality, at the option of the governing body of the municipality. If the governing body elects to waive the option of the governing body of the municipality. If the governing body elects to waive competitive bidding requirements by the terms of written policies adopted by the municipality, competitive bidding requirements by the terms of written policies adopted by the municipality, immediately after the award of any contract, the contract and the factual basis for the immediately after the award of any contract, the contract and the factual basis for the exception must be recorded and open to public inspection.exception must be recorded and open to public inspection. If a resolution is adopted by a governing body to waive competitive bidding If a resolution is adopted by a governing body to waive competitive bidding requirements under (b) of this subsection, the resolution must recite the factual basis for the requirements under (b) of this subsection, the resolution must recite the factual basis for the exception. This subsection (2)(a) does not apply in the event of an emergency.exception. This subsection (2)(a) does not apply in the event of an emergency. (b) If an emergency exists, the person or persons designated by the governing body of (b) If an emergency exists, the person or persons designated by the governing body of the municipality to act in the event of an emergency may declare an emergency situation the municipality to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts on behalf exists, waive competitive bidding requirements, and award all necessary contracts on behalf of the municipality to address the emergency situation. If a contract is awarded without of the municipality to address the emergency situation. If a contract is awarded without competitive bidding due to an emergency, a written finding of the existence of an emergency competitive bidding due to an emergency, a written finding of the existence of an emergency must be made by the governing body or its designee and duly entered of record no later than must be made by the governing body or its designee and duly entered of record no later than two weeks following the award of the contract.two weeks following the award of the contract. (3) For purposes of this section "emergency" means unforeseen circumstances (3) For purposes of this section "emergency" means unforeseen circumstances beyond the control of the municipality that either: (a) Present a real, immediate threat to the beyond the control of the municipality that either: (a) Present a real, immediate threat to the proper performance of essential functions; or (b) will likely result in material loss or damage to proper performance of essential functions; or (b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.property, bodily injury, or loss of life if immediate action is not taken. [ [ 1998 c 278 § 1.1998 c 278 § 1.]] Page 1 of 1RCW 39.04.280: Competitive bidding requirements—Exemptions. 2/7/2019https://apps.leg.wa.gov/RCW/default.aspx?cite=39.04.280 Page 42 of 44 ORDINANCE NO. _____ AN ORDINANCE of the City of Pasco, Washington, Amending Chapter 3.85 “Purchasing” of the Pasco Municipal Code. WHEREAS, in February 2018 the Pasco City Council approved Ordinance No. 4379 providing for changes to the purchasing authority granted to the City Manager and charging the City Manager with the preparation and implementation of a comprehensive purchasing policy in accordance with the law and policy; and WHEREAS, by approval of the Administrative Order No. 470 on October 1, 2018, the City Manager has provided for a new Purchasing Policy and Procedures directive; and WHEREAS, the City Council desires to provide further clarification on the purchasing authority of the City Manager; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1.That Chapter 3.85 entitled “Purchasing” of the Pasco Municipal Code, shall be and hereby amended to include a new section, Section 3.85.015, Exemptions To Competitive Bidding Requirements, and shall read as follows: 3.85.010 PURCHASE AUTHORITY. The City Manager is authorized to purchase any materials, supplies, equipment or services where such purchase is authorized in the City’s current budget with sufficient funds available, where the total cost (including applicable sales tax, etc.) for such purchase will be less than $300,000. The City Manager shall report all purchases, in excess of $100,000 to the City Council as part of the monthly financial report. (Ord. 4379, 2018; Ord 4191, 2014) 3.85.015 EXEMPTIONS TO COMPETITIVE BIDDING REQUIREMENTS. Pursuant to RCW 39.04.280, the City Council is authorized to approve exemptions from competitive bidding requirements by written policy. It shall be the policy of the City Council that the City Manager is authorized to approve exemptions from competitive bidding requirements for amounts up to the purchase authority granted to the City Manager in this Chapter. The procedures and criteria for exemptions shall be set forth in written direction and shall be in accordance with applicable law. 3.85.020 PURCHASING POLICY AND PROCEDURES. The City Manager shall issue directives for the purchase of any materials, supplies, equipment or services and shall advise the City Council of the adoption of Purchasing Policy and Procedures and charges thereto. All purchases shall be made and completed in accordance with applicable law. (Ord. 4403, 2018; Ord 4191, 2014) Section 2.This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. Page 43 of 44 PASSED by the City Council of the City of Pasco at a regular meeting on the ___ day of _______________ 2019. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM ONLY: Daniela Erickson, City Clerk Leland Kerr, City Attorney Page 44 of 44