HomeMy WebLinkAbout2018.12.21 Council Special MeetingSpecial Meeting
AGENDA
PASCO CITY COUNCIL
2:00 p.m.
December 21, 2018
Page
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
2 - 5 (a) 2018 Budget Supplement
MOTION: I move to adopt Ordinance Nos. 4410 and 4411 amending the
2018 Annual Operating Budget and the 2018 Capital Projects Budget of the
City of Pasco by providing supplement thereto; by appropriating revenue
received in excess of estimated revenues for the current year and by
providing transfers and adjustment authority and, further, authorize
publication by summary only.
4. ADJOURNMENT.
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AGENDA REPORT
FOR: City Council December 18, 2018
TO: Dave Zabell, City Manager Special Meeting: 12/21/18
FROM: Zach Ratkai, Director
Administrative & Community Services
SUBJECT: 2018 Budget Supplement
I. REFERENCE(S):
Proposed Ordinances Nos. 4410 - 4411
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. 4410 and 4411 amending the 2018 Annual
Operating Budget and the 2018 Capital Projects Budget of the City of Pasco by
providing supplement thereto; by appropriating revenue received in excess of estimated
revenues for the current year and by providing transfers and adjustment authority and,
further, authorize publication by summary only.
III. FISCAL IMPACT:
$200,000 - Marina Fund
IV. HISTORY AND FACTS BRIEF:
Pasco experienced a significant and abnormal snow accumulation during the 2016
winter months causing Dock A at the Pasco Boat Basin to collapse. Since that time,
staff has been working with our insurance carrier, Columbia Marine Center (leasehold
operator on site), Columbia Marine’s insurance carrier and the United States Army
Corps of Engineers (USACE) on the process of replacing the dock. This has been a
complex process and work has occurred on and off-site in phases throughout the year.
V. DISCUSSION:
Most recently, due to the mild weather and favorable construction schedule, work on
the dock was able to progress much quicker than was estimated at the time the
supplemental budget was developed. As a result expenses associated with the dock
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replacement exceed what was included in the supplemental budget. The additional
project expenditure of approximately $200,000 in 2018 will lessen needed expenditures
for the project in 2019 by a like amount. From a project cost standpoint the
acceleration of some of the work will not increase the overall cost of the project. In
addition to the favorable weather, at the time of the supplemental budget preparation
staff had not received the Army Corps permit for the work and was not aware of the
short window that would be allowed to complete work within the water. In taking
these factors into consideration, staff felt that to suspend work until 2019 in order to
access 2019 funds and to attempt to make the case to the Corps to amend the permit
window so work could restart in early 2019, would put completion of the project in
early 2019 at risk and potentially result in higher overall project costs, hence the
decision to proceed with the work requiring the Corps permit.
While a sound decision financially and strategically, the costs associated with
the advanced work on the project necessitate that a $200,000 supplement to
the 2018 Marina budget be approved to properly account for construction
spending through the end of the current budget year.
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ORDINANCE NO.__4410__ _________
AN ORDINANCE AMENDING THE 2018 ANNUAL OPERATING BUDGET OF
THE CITY OF PASCO BY PROVIDING SUPPLEMENT THERETO; BY
APPROPRIATING REVENUE PRECEIVED IN EXCESS OF ESTIMATED REVENUES
FOR THE CURRENT YEAR AND BY PROVIDING TRANSFERS AND ADJUSTMENT
AUTHORITY.
WHEREAS, staff has identified the need to make certain revisions to the 2018 Annual
Operating Budget originally adopted through Ordinance No. 4362 on November 20, 2017; and
WHEREAS, a Public Hearing has been held subsequent to due notice, and the
Cit y Council has after consideration, deemed the proposed Supplement to the Annual Operating
Budget necessar y and appropriate; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO
ORDAIN AS FOLLOWS:
§1. Pursuant to RCW 35A.33.120, the 2018 Operating Budget be and the same is hereby
amended to provide for the following adjustments to beginning fund balances, revenues,
transfers in, expenditures, transfers out and ending fund balances b y providing authority for
any necessar y transfer of money within or between funds indicated.
Fund Fund Revenue Expense Net Change
185 Marina
200,000
(200,000)
-
Total
4,495,090
(3,709,340)
785,750
§2. That the additions in appropriations and expenditures are hereb y declared to exist
in the above funds for the said uses and purposes as shown above and the proper City officials
are hereby authorized and directed to issue warrants and transfer funds in accordance with the
provision of the Ordinance.
§3. This Ordinance shall take effect five (5) days after passage and publication.
Adopted by the City Council of the City of Pasco, this ___ day of __________, 2018.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Daniela Erickson, Cit y Clerk Leland B. Kerr, City Attorney
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WHEREAS, staff has identified the need to make certain revisions to the 2018 Capital Improvement budget originally
adopted through Ordinance 4363 on November 20, 2017; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN AS FOLLOWS:
Section 1:
That the capital projects are hereby authorized as detailed. The following schedule summarizes newly
authorized projects as well as continuing projects and constitutes the Capital Projects Budget.
SUPPLEMENTAL CAPITAL PROJECTS BUDGET FOR THE YEAR 2018
2018 Budget Ammendment
Proposed
2018
Ammended
Budget
PWRF
Marina Dock Replacement 500,000 200,000 700,000
Total PWRF 500,000 200,000 700,000
TOTAL CIP BUDGET 500,000 200,000 700,000
Section 2:
Program 2018 Budget Ammendment
Proposed
2018
Ammended
Budget
Park 500,000 200,000 700,000
TOTAL CIP BUDGET 500,000 200,000 700,000
PASSED by the City Council of the City of Pasco this 3rd day of December, 2018.
ATTEST:
Daniel Erickson, City Clerk Matt Watkins, Mayor
Approved as to Form:Leland B. Kerr, City Attorney
ORDINANCE NO _________
AN ORDINANCE ADOPTING THE CITY OF PASCO SUPPLEMENTAL CAPITAL PROJECTS BUDGET FOR
THE YEAR 2018.
This Ordinance is approved at the program level as shown below and shall take effect five (5) days after passage and
publication.
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