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2018.12.03 Council Meeting Packet
Regular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. December 3, 2018 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 6 - 9 (a) Approval of Minutes To approve the minutes of the Pasco City Council Regular Meeting dated November 19, 2018. 10 - 11 (b) Bills and Communications To approve claims in the total amount of $3,371,785.41 ($2,497,727.92 in Check Nos. 225805-226125; $130,518.43 in Electronic Transfer Nos. 822521-822546, 822549-822601, 822604-822622, 822636-822714, 822719- 822806, 822808-822827, 822831-822837, 822898; $17,891.35 in Check Nos. 52330-52345; $725,647.71 in Electronic Transfer Nos. 30127766- 30128269). 12 - 16 (c) Downtown Pasco Development Authority Funding Agreement To approve an extension of the 2017/2018 DPDA Funding Agreement through June 30, 2019. 17 - 20 (d) Final Project Acceptance - Road 84 Safe Walking Route Connection To approve Resolution No. 3877 accepting the work performed by Moreno and Nelson Construction, Corp. for the Road 84 Safe Walking Route Connection project. 21 - 24 (e) Final Project Acceptance - Rowena Chess School Crossing To approve Resolution No. 3878 accepting the work performed by Allstar Page 1 of 112 Regular Meeting December 3, 2018 Construction Group for the Rowena Chess School Crossing project. 25 - 32 (f) Visit Tri Cities Regional Sports Facility Feasibility Study To approve Resolution No. 3879, authorizing the City Manager to execute a Cost Sharing Agreement with Visit Tri-Cities and the Cities of Kennewick and Richland for the development of a regional sports facility feasibility study. 33 - 38 (g) Purchase of Lighting and Seating Replacements/upgrades for GESA Stadium To authorize the purchase and installation of new fixed seating for GESA Stadium, per quotation of 11/21/18 from Nor-Pac Seating (under KCDA (King County Directors Assoc.) contract 17-373) in the amount of $345,714, plus applicable sales tax. To authorize the purchase and installation of new LED lighting for GESA Stadium, per quotation of 11/30/18 from Musco Sports Lighting, LLC (under Sourcewell contract) in the amount of $422,000, plus applicable sales tax. (h) *December Council Meeting Cancellations To cancel the following Council Meetings: December 10 and December 24 Workshop Meetings, and December 17 Regular Meeting. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate o r for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 39 - 40 (b) General Fund Operating Statement Page 2 of 112 Regular Meeting December 3, 2018 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 41 - 46 (a) 2018 Supplemental Operating and Capital Budget CONDUCT PUBLIC HEARING MOTION: I move to adopt Ordinance No. 4404 amending the 2018 Annual Operating Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority and, further, authorize publication by summary only. MOTION: I move to adopt Ordinance No. 4405 amending the 2018 Annual Capital Budget of the City of Pasco by providing supplement thereto; and, further, authorize publication by summary only. 47 - 54 (b) 2019 Operating & Capital Projects Budget Ordinances - Second Reading CONDUCT PUBLIC HEARING MOTION: I move for the second reading and adoption of Ordinance No. 4401 for consideration of the City of Pasco Biennial Operating Budget for 2019-2020 and, further, authorize publication by summary only. MOTION: I move for the second reading and adoption of Ordinance No. 4402 for consideration of the City of Pasco Biennial Capital Projects Budget for the Year 2019-2020 and, further, authorize publication by summary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 55 - 76 (a) Q Special Permit: Location of a Community Service Facility, Level Two in a CR Zoning District (MF# SP 2018-010) MOTION: I move to approve Resolution No. 3881, granting a special permit for the location of a Community Service Facility, Level Two at 3221 W. Court Street. 77 - 87 (b) Proposed/Budgeted Utility Rate Adjustments (Ambulance, Sewer, and Water) MOTION: I move to adopt Ordinance No. 4406 amending Pasco Municipal Code Sections 3.07.010 (Ambulance Utility), 3.07.160 (Water Utility), and 3.07.170 (Sewer Utility) and, further, authorize publication by summary only. Page 3 of 112 Regular Meeting December 3, 2018 88 - 91 (c) Basin Disposal Inc. - Proposed 2019 Rate Increase; Review by Council Committee MOTION: I move to approve the report of the Committee on Solid Waste Rates and the 2019 Basin Disposal Service rates as proposed. 92 - 96 (d) Amendments to Municipal Code - Title 3, Entitled "Revenue and Finance" MOTION: I move to adopt Ordinance No. 4407 amending sections 3.93 and 3.127 and creating chapter 3.128 of the Pasco Municipal Code and, further, authorize publication by summary only. 97 - 106 (e) Inter-fund loan to the Ambulance Fund MOTION: I move to approve Resolution No. 3880 authorizing an inter- fund loan to the Ambulance Fund. 107 - 112 (f) *Non-Represented Wage and Salary Plans MOTION: I move to adopt Ordinance No. 4408, providing for certain adjustments in the non-represented, non-management wage plan beginning January 1, 2019 and, further, authorize publication by summary only. MOTION: I move to adopt Ordinance No. 4409, providing for certain adjustments in the management salary plan beginning January 1, 2019 and, further, authorize publication by summary only. 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” Page 4 of 112 Regular Meeting December 3, 2018 REMINDERS: 1. Monday, December 3, 1:30 p.m., Emergency Medical Services Board Meeting – Fire Training Center, 1811 S. Ely, Kennewick (COUNCILMEMBER BLANCHE BARAJAS, Rep.; COUNCILMEMBER DAVID MILNE, Alt.) 2. Thursday, December 6, 5:30 p.m., Parks & Recreation Advisory Board – P&R Classroom, Pasco City Hall (COUNCILMEMBER DAVID MILNE, Rep.; COUNCILMEMBER SAUL MARTINEZ, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability. (Servicio de intérprete puede estar disponible con aviso. Por favor avisa la S ecretaria Municipal dos días antes para garantizar la disponibilidad.) Page 5 of 112 AGENDA REPORT FOR: City Council November 28, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Daniela Erickson, City Clerk Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes 11.19.18 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: To approve the minutes of the Pasco City Council Regular Meeting dated November 19, 2018. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 6 of 112 REGULAR MEETING MINUTES PASCO CITY COUNCIL NOVEMBER 19, 2018 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, Pete Serrano, and Matt Watkins. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Steve Worley, Public Works Director; Rick White, Community & Economic Development Director; Richa Sigdel, Finance Director; Zach Ratkai, Administrative & Community Services Director; Bob Metzger, Police Chief and Bob Gear, Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. Approval of Minutes To approve the minutes of the Pasco City Council Regular Meeting dated November 5, 2018. Bills and Communications To approve claims in the total amount of $2,336,759.73 ($1,013,202.03 in Check Nos. 225672-225904; $396,429.60 in Electronic Transfer Nos. 822634-822635, 822715-822717; $23,960.74 in Check Nos. 52307-52329; $767,739.43 in Electronic Transfer Nos. 30127240-30127765; $135,427.93 in Electronic Transfer Nos. 530-536. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $145,275.46 and, of that amount, authorize $24,972.50 to be turned over for collection. Professional Services Agreement Design/Construction Services for Fire Stations 83 & 84 To approve the Professional Services Agreement with TCA Architecture - Planning, for design and construction services for Fire Stations 83 and 84, and to authorize the City Manager to execute the agreement. Final Project Acceptance - 20th Ave Safety Improvements To approve Resolution No. 3873 accepting the work performed by Moreno and Nelson Construction, Corp. for the 20th Ave Safety Improvements project. Page 7 of 112 REGULAR MEETING MINUTES PASCO CITY COUNCIL NOVEMBER 19, 2018 Final Project Acceptance - Regional Fire Training Facility To approve Resolution No. 3874 accepting the work done by 3S Fire LLC for the Regional Fire Training Facility. MOTION: Mr. Maloney moved to approve the Consent Agenda as read. Mr. Alvarado seconded. Approved by unanimous Roll Call Vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Verbal Reports from Councilmembers • Mr. Alvarado attended last Thursday's Greater Columbia Community Health meeting. • Mayor Watkins attended the Union Gospel Mission (UGM) ribbon cutting. It is a beautiful building and the volunteer effort has been incredible. Also, met with Mr. Strebel, Mr. Alvarado and Basin Disposal staff to discuss rate adjustments. • Mr. Maloney also commented on the Union Gospel Mission facility and the additional services available. Last Friday he and Mr. Serrano met with Rep. Joe Schmick, who also sees Mental Health issues as a big concern. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 2019-2020 Operating & Capital Projects Budget Ordinances - First Reading Mayor Watkins declared the Public Hearing open to consider the budgets. Mr. Steve Baumann asked how newly built homes were factored in, in 2018. Following three calls for comments, and there being none, Mayor Watkins declared the Public Hearing closed. MOTION: Mr. Maloney moved for the first reading of Ordinance No. 4401, for consideration of the City of Pasco Biennial Operating Budget for 2019-2020. Mr. Martinez seconded. Motion carried unanimously. MOTION: Mr. Maloney moved for the first reading of Ordinance No. 4402, for consideration of the City of Pasco Biennial Capital Projects Budget for 2019- 2020. Mr. Serrano seconded. Motion carried unanimously. Special Permit Appeal: Mor-Stor Mini Storage Expansion in a C-1 Zone (MF# APPL 2018-002) Council and Staff discussed. MOTION: Mr. Maloney moved to close the hearing and adopt Resolution No. 3875, granting a special permit for the expansion of a mini storage facility in a C-1 Zoning District at 1420 Road 68. Mr. Alvarado seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Preliminary Plat: Serrano Heights (MF# PP 2018-007) Page 8 of 112 REGULAR MEETING MINUTES PASCO CITY COUNCIL NOVEMBER 19, 2018 MOTION: Mr. Maloney moved to approve Resolution No. 3865, approving the Preliminary Plat for Serrano Heights. Mr. Martinez seconded. Motion carried unanimously. Community Identity – Logo Development Selection MOTION: Mr. Maloney moved to approve Resolution No. 3876 adopting Option "2" from the staff report as Exhibit "A" to the resolution for the new City logo. Mr. Milne seconded. Motion carried unanimously. Ordinance Amending PMC Regarding "Purchasing" MOTION: Mr. Maloney moved to adopt Ordinance No. 4403 repealing Chapters 2.56 "Selection of Architectural and Engineering Consultants" and 14.11 "Small Works Roster" and Amending Chapter 3.85 "Purchasing" of the Pasco Municipal Code and, further, authorize publication by summary only. Mr. Serrano seconded. Motion carried unanimously. UNFINISHED BUSINESS: Electronic Traffic Control MOTION: Mr. Maloney moved to approve the contract with Redflex for the placement of traffic control cameras at the authorized intersections and authorize the City Manager to sign the agreement. Ms. Barajas seconded. Motion carried by the following Roll Call vote: Yes - Alvarado, Barajas, Maloney, Milne, Serrano. No - Watkins, Martinez. MISCELLANEOUS DISCUSSION: • Mr. Maloney reminded everyone the voting for the $25,000 grant ends tomorrow and if we win that would go toward the summer concerts at the park. • Mr. Martinez wished everyone a blessed and safe Thanksgiving. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:28 p.m. PASSED AND APPROVED this 3rd day of December, 2018. APPROVED: ATTEST: Matt Watkins, Mayor Daniela Erickson, City Clerk Page 9 of 112 AGENDA REPORT FOR: City Council November 28, 2020 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 12.03.18 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $3,371,785.41 ($2,497,727.92 in Check Nos. 225805-226125; $130,518.43 in Electronic Transfer Nos. 822521-822546, 822549- 822601, 822604-822622, 822636-822714, 822719-822806, 822808-822827, 822831- 822837, 822898; $17,891.35 in Check Nos. 52330-52345; $725,647.71 in Electronic Transfer Nos. 30127766-30128269). III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 10 of 112 REPORTING PERIOD: December 3, 2018 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 225805-226125 52330-52345 Total Check Amount $2,497,727.92 $17,891.35 Total Checks 2,515,619.27$ Electronic Transfer Numbers 822521-822546 30127766-30128269 822549-822601 822604-822622 822636-822714 822719-822806 822808-822827 822831-822837 822898 Total EFT Amount $130,518.43 $725,647.71 $0.00 Total EFTs 856,166.14$ Grand Total 3,371,785.41$ Councilmember 616,320.26 26,893.32 0.00 0.00 12.54 3,837.77 25,489.76 5,227.17 1,840.94 69,104.30 2,756.77 3,364.68 231,557.43 28,893.16 0.00 37.00 17,843.00 0.00 14,811.13 11,516.47 0.00 1,157,197.07 306,604.23 5,960.12 302.88 60,681.79 0.00 0.00 781,533.62 GRAND TOTAL ALL FUNDS:3,371,785.41$ EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE PAYROLL CLEARING STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET STREET OVERLAY City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 3rd day of December, 2018 that the merchandise or services hereinafter specified have been received and are approved for payment: November 15 - 28, 2018 C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved The City Council Page 11 of 112 AGENDA REPORT FOR: City Council November 27, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Rick White, Director Community & Economic Development SUBJECT: Downtown Pasco Development Authority Funding Agreement I. REFERENCE(S): DPDA Funding Agreement for 2017/2018 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve an extension of the 2017/2018 DPDA Funding Agreement through June 30, 2019. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: City Council formed a Public Development Authority in December of 2010 to undertake revitalization of the Downtown area, provide management of the Pasco Specialty Kitchen and Farmer’s Market and promote utilization of the façade improvement program that is funded through the Community Development Block Grant allocation. The DPDA was licensed in Washington State as a non-profit corporation in May of 2011 and a full Board was appointed in July of 2011. The DPDA also received its 501(c)(3) tax status in 2012. In January of 2015, the DPDA was officially recognized as a Washington State Main Street community. As a Main Street community, the DPDA is eligible to receive donations with the donor receiving a 75% credit against applicable B&O taxes and a varying amount for the City depending on the yearly requests statewide for State Utility Tax reimbursements through this Program. For example, in 2019 the City will receive a credit of $70,500 for the 2018 contribution to the DPDA. When the DPDA was first formed, Council recognized that the DPDA would have operational expenses exceeding revenues and most recently approved the latest funding agreement with the DPDA, allocating an annual amount of $100,000 for 2017 and 2018 to supplement their revitalization efforts. This agreement expires at the end of Page 12 of 112 this year. The City has recently been advised that the current Executive Director of the DPDA will resign his position in December to accept a position with the Boys and Girls Club. V. DISCUSSION: As noted at the Council Workshop of November 26, 2018, the departure of the Executive Director complicates the typical process of Council consideration of a replacement Funding Agreement for the DPDA. After discussions with the DPDA Board Executive Committee, staff would request Council's approval of an extension of the current funding Agreement for up to the first 6 months of 2019. This will allow a transition period for the DPDA Board and the opportunity for the Board to thoroughly review the approach to staffing this position and its relationship to the DPDA organizational structure. During this transitional period, City staff will take an increased role in organizational support which will provide stability and certainty for existing DPDA staff and the conduct of special events in the Downtown - particularly the 2019 Cinco de Mayo celebration. City staff will continue to pursue State Utility Tax credits associated with the Main Street Program for the City's contribution to DPDA operating expenses. Page 13 of 112 DOWNTOWN PASCO DEVELOPMENT AUTHORITY FUNDING AGREEMENT T H IS AGREEMENT is m ade and e nt er ed into this .;?I day of f\.lov.embe C 20 16, b y and between the C it y of Pasco, Washington, a Muni c ipal Co rporation , herein after referre d to as "City," and the Downtown Pasco Develo pment Authority, a no n-profi t Was hin gto n Corporatio n , h erein a fter refe rred t o as "DPDA ." WH EREAS , the City Council desires to foster re v italiz ation of the downtown bus iness area and created the Downtown P asco Developme nt Authority (DPDA) in December 2 010 under Ordinance No. 3985, with th e ex pectation of prov iding a three-yea r funding commitment to permit the n ew agency to establi s h operations and demonstrate it s ability to fulfill the r evitali zati o n goals enunciated in Ordinance No. 3985 a nd the DPDA C h a rter; and WH EREAS , DPDA h as received a certificate of incorporation from the State of Was hington as a non-profit corporation; and WHEREAS, DPDA h as organi z ed and developed operating procedures, hired an initi a l and a replacement executive directo r, reinitiated public events in D owntown Pasco (Cinco d e Mayo and th e Fiery Foods Festival), undertake n m a n age m ent of th e Pasco Farmers Market a nd Pasco Commercial Kitchen, b eca m e a 50l(c) (3) o rgani zation, became a certified Was hingto n State Main Street organization, conducted se veral business educatio n classes and D ownto w n c lean-up events, o rgani z ed and implemented a Peanuts Park r efurbi shme nt and (with C it y financial ass is ta nce) completed a 5 year Strategic Work Pl a n in c ludin g web s ite revisio ns and "branding;" and WHERE AS, DPDA ta sks for 2 01 7 and 20 18 includ e impl e m entatio n of the "Passport to Pasco Reward s Program," esta bli shm ent of a scholarship grant progra m consistent w ith th e DPDA 's 50l(c)(3) status , initiating and completing a Downtown C u stomer Survey and Downtown Pasco calendar; comple ting re staurant recruitment for vacant D owntown busi ness sp ace; creating a nd maintaining a Do w ntown Property In vent o r y ; bus iness outreach effo rts including a m ark eting/fundrai s ing pro gram and an a l ys is of th e fea s ibility of a "year round" Farmers Market ; initiating a nd fillin g a p os iti o n for su st a inable fundrai s ing and other tasks id e ntifi ed in the 5 Year Strategic W ork Plan; and WHE REAS , DPDA lias r eques ted th at additi o n a l C ity funding b e made ava il able to develop reso urces to eventually reduce th e amount of th e C it y subs id y ; NOW THEREFORE, IN CON SID ERA TION of th e mutua l covenants conta ined h erein a nd other va luable co nsi d eration, it i s agreed as fo ll ows: Section 1: DPDA Responsibi,ities The DPDA sh a ll conduct its act ivi ti es and efforts that further th e purpo se of the DPDA as identified in Pasco Ordinance 3985 and Article IV of it s Ch arter to in cl ud e but not be limited to: • Rev iew of C it y pl ans an d policies. T h e DPDA sh a ll r eview exis ting and evolvin g C it y land use and capital improvement plans a nd policies affecting th e Dow ntow n Area a nd a dv ise the c it y of appropriate co n siderations. D PDA Funding Agreement -1 Page 14 of 112 • Facade Impro vement Program. The DPDA s hall pro vide information, appli ca ti ons a nd profession a l assistance t o D owntown Area prope rty owners wishing to participa te in an approved and funde d Communit y Development Block Grant fa9a de program . • Promotio n a l Events. The DPDA s hould conduc t o r implement an additional promo ti o n a l or s p ecial e vent in a dd it ion to C inco de Mayo and th e Fiery Foods Fes tival th at con trib ute to the s uccess of the D ow nt own Area or oth e r wise ad van ce th e goal s of t he DPDA . • Financing Strategy. In co ll aboration w ith C ity staff and/or other professionals, the DPDA will d evelo p a comprehens ive in vento r y of public and pri vate capital and developme nt financin g tool s and in centi ves that may be avail abl e to foster and s upport its re vita li z ation effo rt s. T h ese should includ e tax credits or other incenti ves and identifi cati o n of infras tructure and o th e r pub li c capital investme nts that may be necessary to suppo rt pri va t e redevelopment projects. • Marketing. The DPDA s h a ll dev elop a s trategy to identify a nd promote econo mi c v it a lity of th e Downtown Area including the opportunities associated w ith the Farmer's Market and Sp ecialty Kitchen . These strategies m ay include: creation of a Downtown Cale ndar, quarterly business meetings for Downtown bus inesses , res ta urant recruitment for vacant or available properties a nd completion of th e D owntown Survey. • Farmer's Market and P asco Specialty Kitche n. The DPDA sh a ll optimi ze the opportunities associated wi th th e Farmer's Market and Specialty Kitchen to increase economic acti v ity a nd promote recogniti o n of the Dow ntown . Operation of th ese fac ilities mus t be in accordance with the associated lease agreem e nt. Repo rt s: A fo rmal prese ntatio n t o the C ity Coun c il b y the DPDA board sh a ll b e gi ven on o r b efore March I each year. T h e DPDA s h a ll deli ver quarterly written status reports to t he Pa sco City Manager detailing th e activ ities , accompli shments and fin an c ia l s ta tu s of th e DPDA. Section 2: City Responsibilities T h e C it y of Pasco w ill remit to DPDA o r it s des i g n ated bank up t o $25,000 per qu arter b y th e I O'h day of the firs t month of said quarter. Section 3: Term This agreem e nt sh a ll be effective January I , 20 17 and sh a ll ex pire on Decemb er 3 1, 20 18; prov ided , however, either pa11y m ay termina te th e agreement w ith at least 180 d ays w ritte n noti ce deli vered to the President of the DPDA or th e Pasco C ity Manager. It i s furth e r provided t ha t thi s agreement i s predicated o n the DPDA maintaining its Main S t reet st a tu s fo r calendar year s 20 17 and 20 18 a nd th e C ity's contri bution, as d escribed in Section 2, is d eem ed e li gi bl e for Main Street tax c r edits by the State D epartment of R evenue. Should the DPD A become in e li gibl e for Main Street tax c redi ts, thi s Agreement may be r eturned to the Pasco C it y Counci l for determining its co ntinuati on. Section 4: General Provisions For th e purpose of thi s Agreem ent, tim e is of th e essence. Failure of the DPD A to either provide th e accountin g or rem it disallowed fund s a s requ ired h e rei n s ha ll con stitu te a breach of this agreement. T h e r e medi es avail able to th e Ci ty s h a ll include but n ot b e limited to , return of DPDA Fu nding A g re e m en t -2 Page 15 of 112 all fund s delivered to the DPDA an d d e nial of the right of the DPDA to apply for any future funding. In the event of a di sp ut e regarding the enforcement, breach, default or interpre ta ti on of this Agreement, the parties sh a ll first meet in a good faith effort to reso lve such di spute. In the eve nt th e di sp ute cannot be resol ved b y agree m ent of the parti es, said di spute s hall be res o lved by arb itration purs uant to R CW 7.04A, as a m ended, and the Mandatory Arbitration Rul es (MAR); ven ue sh a ll b e placed in Franklin County, Washington , the laws of the State of Washington sh a ll appl y; and the prevailing p arty s h all be entitled to its reasonable a ttorn ey fees and costs. IN WITNESS WHEREOF, the parties hereto ha ve caused this agreement to be executed this a I 'day of Nch/-<Jm {oe v '2016. C ITY OF PASCO DPDA Fund ing A greement -3 DOWNTOWN PASCO D EVELOPMENT AUTHORITY 1 cob Gonzalez , (;lsid e nt Page 16 of 112 AGENDA REPORT FOR: City Council November 27, 2018 TO: Dave Zabell, City Manager Steve Worley, Public Works Director Regular Meeting: 12/3/18 FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Project Acceptance - Road 84 Safe Walking Route Connection I. REFERENCE(S): Vicinity Map Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No._______ accepting the work performed by Moreno and Nelson Construction, Corp. for the Road 84 Safe Walking Route Connection project. III. FISCAL IMPACT: 2017 Safe Routes to School (SRTS) State Funds: $165,500 City Fund 125 Traffic Impact: $15,500 Estimated Total Project Cost: $181,000 IV. HISTORY AND FACTS BRIEF: This project constructed the missing link of sidewalk along the east side of Road 84, between Argent Road and Massey Drive. Recent development has resulted in the complete construction of sidewalk from Massey Dr. north to Chapel Hill Dr. To enhance pedestrian safety and accessibility, the project includes Rectangular Rapid Flashing Beacons, and a marked school crossing with Americans with Disabilities Act (ADA) compliant curb ramps. The project bid was awarded to Moreno & Nelson Construction Corp. out of Walla Walla, WA on July 16, 2018 in the amount of $141,910.00 by Council action. The project is complete and constructed per specifications. Final construction costs were $147,900.00, which includes a change order for final site restoration (shoulder gravel, Page 17 of 112 HMA apron on a driveway, etc.) items, in the amount of $5,870.00. Completion of this project was consistent with the Council goal of an improved pedestrian, multi-modal transportation network. Formal acceptance of the project by the City is required by State law and starts a 45 day waiting period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). After 45 days the retainage being held by the City can be released once the City has received the following documents: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff recommends City Council's acceptance of the project as constructed by Moreno and Nelson Construction, Corp. This item was discussed at the November 26, 2018 Council Workshop meeting. Page 18 of 112 RESOLUTION NO. _______ A RESOLUTION ACCEPTING WORK PERFORMED BY MORENO & NELSON CONSTRUCTION CORP., UNDER CONTRACT FOR THE ROAD 84 SAFE WALKING ROUTE CONNECTION PROJECT. WHEREAS, the work performed by Moreno & Nelson Construction Corp., under contract for the Road 84 Safe Walking Route Connection project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering’s recommendation that the City of Pasco formally accept the contractor’s work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering’s recommendation and thereby accepts the work performed by Moreno & Nelson Construction Corp., under contract for Road 84 Safe Walking Route Connection project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco this 3rd day of December, 2018. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ __________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 19 of 112 Page 20 of 112 AGENDA REPORT FOR: City Council November 27, 2018 TO: Dave Zabell, City Manager Steve Worley, Public Works Director Regular Meeting: 12/3/18 FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Project Acceptance - Rowena Chess School Crossing I. REFERENCE(S): Vicinity Map Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No._______ accepting the work performed by Allstar Construction Group for the Rowena Chess School Crossing project. III. FISCAL IMPACT: 2017 Safe Routes to School (SRTS) State Funds $65,000 City Fund 125 Traffic Impact: $6,000 Estimated Total Project Cost: $71,000 IV. HISTORY AND FACTS BRIEF: This project provides a designated marked crossing with Rectangular Rapid Flashing Beacons for the students of Rowena Chess Elementary School to safely cross 22nd Avenue. Addition of this crossing allows students the ability to enter the school grounds directly via the gate opening, currently used near the proposed crossing location. The project bid was awarded to Allstar Construction Group, out of Richland, WA on July 16, 2018 in the amount of $61,019.85 by Council action. The project is complete and constructed per specifications. Final construction costs were $62,697.85, which includes a change order to relocate a fence and mow strip, in the amount of $1,678.00. Completion of this project was consistent with the Council goal of an improved Page 21 of 112 pedestrian, multi-modal transportation network. Formal acceptance of the project by the City is required by State law and starts a 45 day waiting period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). After 45 days the retainage being held by the City can be released once the City has received the following documents: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff recommends City Council's acceptance of the project as constructed by Allstar Construction Group. This item was discussed at the November 26, 2018 Council Workshop meeting. Page 22 of 112 Page 23 of 112 RESOLUTION NO. _______ A RESOLUTION ACCEPTING WORK PERFORMED BY ALLSTAR CONSTRUCTION GROUP, UNDER CONTRACT FOR THE ROWENA CHESS SCHOOL CROSSING PROJECT. WHEREAS, the work performed by Allstar Construction Group., under contract for the Rowena Chess School Crossing project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering’s recommendation that the City of Pasco formally accept the contractor’s work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering’s recommendation and thereby accepts the work performed by Allstar Construction Group, under contract for Rowena Chess School Crossing project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco this 3rd day of December, 2018. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ __________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 24 of 112 AGENDA REPORT FOR: City Council November 28, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Zach Ratkai, Director Administrative & Community Services SUBJECT: Visit Tri Cities Regional Sports Facility Feasibility Study I. REFERENCE(S): Proposed Resolution Proposed Cost Sharing Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ___________, authorizing the City Manager to execute a Cost Sharing Agreement with Visit Tri-Cities and the Cities of Kennewick and Richland for the development of a regional sports facility feasibility study. III. FISCAL IMPACT: $10,000 IV. HISTORY AND FACTS BRIEF: The Tri-Cities Visitor and Convention Bureau (TCVCB) is the area's regional tourism and visitor association. The cities of Richland, Kennewick and Pasco are members in good standing with TCVCB, with each city collectively engaging in economic development activities, including the promotion and attraction of sports tourism events. TCVCB has proposed to the member communities to begin a study to evaluate sports tourism opportunities in the region, including a market needs assessment and financial analysis. Last year, the Tri-City Regional Hotel-Motel Commission agreed to partially fund a study using tourism promotion revenue administered by the TCVCB. Pasco is currently planning a number of sports-related projects, including additional soccer fields at the A Street Sports Complex and is considering an update to its Parks Master Plan in two years; therefore, the TCVCB study will be a timely guide for many recreational projects. Page 25 of 112 The total cost of the study will not exceed $60,000. TCVCB will fund up to $30,000, and Richland, Kennewick and Pasco will contribute up to $10,000 each. TCVCB will act as the administrative lead agency for the project. Staff will bring a Resolution forth to the City Council at the December 3, 2018 hearing to ratify Pasco's involvement in the regional study. V. DISCUSSION: Council discussed this item at the November 26, 2018 Workshop meeting. Staff recommends approval of the proposed Resolution. Page 26 of 112 RESOLUTION NO. _________ A RESOLUTION of the City of Pasco, authorizing the execution of a Cost Sharing Agreement with Visit Tri-Cities and the Cities of Kennewick and Richland for the development of a regional sports facility feasibility study. WHEREAS, Visit Tri-Cities is the area’s regional tourism and visitor’s association; and WHEREAS, the City is a member of Visit Tri-Cities in good standing; and WHEREAS, the City is engaged in economic development activities including the promotion and attraction of sports tourism events; and WHEREAS, Visit Tri-Cities proposes to commission and administer a study to evaluate sports tourism opportunities in the region including a market needs assessment and financial analysis; and WHEREAS, in 2017 the Tri-City Regional Hotel-Motel Commissioners agreed to partially fund a study using Tourism Promotion A revenue administered by Visit Tri-Cities; and WHEREAS, the cost of the study is not expected to exceed $60,000 and will be funded $30,000 from Visit Tri-Cities and $10,000 each by the Cities of Richland, Kennewick and Pasco; and WHEREAS, the development of the regional Visit Tri-Cities sports facility feasibility study will coincide with the City’s general goals for economic growth and recreational promotion, and provide useful and timely data. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pasco that the City Manager is authorized to execute a Cost Sharing Agreement with Visit Tri-Cities, and the Cities of Kennewick and Richland for the purpose of developing a regional sports tourism study. BE IT FURTHER RESOLVED that this resolution shall take effect immediately. ADOPTED by the City Council of the City of Pasco, Washington, at a regular meeting on the 3rd day of December, 2018. _____________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: __________________________ _____________________________ Daniel Erickson, City Clerk Leland Kerr, City Attorney Page 27 of 112 CONTRACT NO._______________ Cost Sharing Agreement – TCVCB Sports Tourism (11/2018) Page 1 COST SHARING AGREEMENT Between the Tri-Cities Visitor and Convention Bureau And The Cities of Richland, Kennewick and Pasco This Cost Sharing Agreement (“Agreement”) is made and entered into on this _____ day of November, 2018, by and between the Tri-Cities Visitor and Convention Bureau, a Washington non-profit corporation (“TCVCB”) and the cities of Richland, Kennewick, and Pasco, all of which are Washington municipal corporations. TCVCB, Richland, Kennewick and Pasco are referred to collectively hereinafter as the “Parties.” I. RECITALS WHEREAS, the Tri-Cities Visitor and Convention Bureau is the area’s regional tourism and visitor association; and WHEREAS, Richland, Kennewick and Pasco are members in good standing of the Tri-Cities Visitor and Convention Bureau; and WHEREAS, Richland, Kennewick and Pasco are engaged in economic development activities, including the promotion and attraction of sports tourism events; and WHEREAS, the Tri-Cities Visitor and Convention Bureau proposes to commission and administer a study to evaluate sports tourism opportunities in the region, including a market needs assessment and financial analysis; and WHEREAS, in 2017, the Tri-City Regional Hotel-Motel Commission agreed to partially fund a study using tourism promotion revenue administered by the Tri-Cities Visitor and Convention Bureau; and WHEREAS, the study will provide the Parties with timely and meaningful data to inform efforts related to increased economic development opportunities in the Tri-Cities region. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein, and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged, TCVCB, Richland, Kennewick and Pasco agree as follows: II. AGREEMENT 1. COST SHARING OBLIGATIONS 1.1 The total cost of a regional sports tourism study administered by TCVCB shall not exceed $60,000. Cost allocation shall consist of: TCVCB up to but not Page 28 of 112 CONTRACT NO._______________ Cost Sharing Agreement – TCVCB Sports Tourism (11/2018) Page 2 exceeding $30,000; Richland up to but not exceeding $10,000; Kennewick up to but not exceeding $10,000; and Pasco up to but not exceeding $10,000. 1.2 Richland, Kennewick and Pasco will remit payment consistent with 1.1 herein within thirty (30) calendar days of the date TCVCB issues a notice to proceed to the consultant selected to perform the study. 2. PROJECT MANAGEMENT 2.1 The study will include a market needs assessment and financial analysis to evaluate sports tourism opportunities and new facilities in the Tri-Cities. TCVCB is solely responsible for initiating and administering a competitive solicitation to select a consultant for the study. TCVCB will lead and manage the project with administrative support from Richland, Kennewick and Pasco in the form of a steering committee. Although Richland, Kennewick and Pasco will give input into the selection process, TCVCB will make the final decision on choice of consultant(s). 2.2 TCVCB, as the contracting and administering party, shall determine whether the consultant(s) have rendered satisfactory performance. TCVCB may take input from Richland, Kennewick and Pasco on the issue of satisfactory performance, but is not required to do so in making its determination. 2.3 Once the consultant work is complete, TCVCB will present the completed study to Richland, Kennewick and Pasco by way of a timely public presentation of the findings to each Party’s legislative body. Richland, Kennewick and Paso will each receive a copy of the written study documents. 3. TERM OF AGREEMENT 3.1 Term: This Agreement shall become effective on the date identified above, and shall remain in effect until all consulting work contemplated by this Agreement is complete and fully compensated, unless terminated earlier in accordance with Section 3.2, below. 3.2 Termination: This Agreement may be terminated by any Party at any time, without cause and without penalty, prior to execution of the consulting agreement between TCVCB and the intended consultant(s). After the consulting agreement has been executed, this Agreement may not be terminated except by mutual agreement of all Parties. Each Party’s respective obligation to pay its share of the contracted work shall survive termination. 4. MISCELLANEOUS PROVISIONS 4.1. Notice: Any notices required to be given under this Agreement shall be in writing and shall be deemed served when mailed via certified mail, return Page 29 of 112 CONTRACT NO._______________ Cost Sharing Agreement – TCVCB Sports Tourism (11/2018) Page 3 receipt requested. The Parties may, upon mutual agreement set forth in writing, determine to accept notice via email. Notice shall be directed as follows: For Tri-Cities Visitor and Convention Bureau: Kim Shugart Senior Vice President PO Box 2241 Kennewick, WA 99336 Phone: (509) 735-8486 Email: kim@visittri-cities.com For the City of Richland: Joseph Schiessl Parks and Public Facilities Director 505 Swift Blvd Richland, WA 99352 (509) 942-7578 Email: jschiessl@ci.richland.wa.us For the City of Kennewick: Terry Walsh Executive Director of Employee and Community Relations PO Box 6108 Kennewick, WA 99337 Phone: (509) 585-4242 Email: terry.walsh@ci.kennewick.wa.us For the City of Pasco N. Zach Ratkai Administrative and Community Services Director 525 N. 3rd. Ave Pasco, WA 99301 Phone: (509) 537-2078 Email: ratkaiz@pasco-wa.gov 4.2 Governing Law/Forum Selection: Unless otherwise controlled by federal law, the interpretation and enforcement of this Agreement shall be governed by the laws of the State of Washington. The Parties agree that Benton County is the appropriate venue for filing of any civil action arising out of this Agreement. The Parties hereby agree to submit to personal jurisdiction in Benton County Superior Court in any action concerning the interpretation or enforcement of this Agreement. 4.3 Dispute Resolution: The Parties desire to avoid and settle without litigation future disputes which may arise between them relative to this Agreement. Page 30 of 112 CONTRACT NO._______________ Cost Sharing Agreement – TCVCB Sports Tourism (11/2018) Page 4 Accordingly, the Parties agree to engage in good faith negotiations to resolve any such disputes. Good faith negotiations shall first be conducted at the staff level. If agreed resolution cannot be achieved, the Parties shall proceed to non-binding mediation/dispute resolution. Should settlement negotiations or mediation prove unsuccessful, any Party may proceed to litigation. 4.4 Legal Relationship: No partnership, joint venture or joint undertaking shall be construed from the existence of this Agreement, and, except as herein specifically provided, neither party shall have the right to make any representations for, act on behalf of, or be liable for the debts of the other. 4.5 Assignment: Neither TCVCB, Richland, Kennewick or Pasco shall assign, convey or transfer this Agreement or any interest herein without the prior written consent of all Parties. Any assignment made without a Party’s consent is null and void, and does not relieve the assigning Party of any liability or obligation hereunder. 4.6 Exhibits: All exhibits attached hereto, if any, shall be incorporated by reference as if set out in full herein. 4.7 Captions: Paragraph titles or captions contained herein are inserted as a matter of convenience and for reference, and in no way define, limit, extend or describe the scope of this Agreement. 4.8 Binding Effect: Regardless of which Party prepared or communicated this Agreement, this Agreement shall be of binding effect between the Parties only upon its execution by a duly authorized representative of each such Party. 4.9 Warranty of Authority: The persons executing and delivering this Agreement on behalf of the Parties each represent and warrant that each of them is duly authorized to do so, and that execution of this Agreement is the lawful and voluntary act of the person or entity on whose behalf they purport to act. 4.10 Legal Action: In the event legal action is necessary to enforce any of the provisions of this Agreement, the Parties agree that the substantially prevailing Party will be awarded its reasonable attorney’s fees and costs in such action. 4.11 Construction: The Parties acknowledge that each Party and its counsel have reviewed this Agreement with opportunity to comment, and that the normal rule of construction providing that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or any amendment or exhibits hereto. 4.12 Complete Agreement: This Agreement represents and contains the entire understanding between the Parties. The Parties acknowledge that no other Page 31 of 112 CONTRACT NO._______________ Cost Sharing Agreement – TCVCB Sports Tourism (11/2018) Page 5 oral or written collateral agreements, understandings, or representations exist outside of this document, with the exception of any documents expressly incorporated by reference in this Agreement. Any prior agreements, whether verbal or written, not specifically expressly incorporated by reference in this Agreement are hereby terminated. IN WITNESS WHEREOF, the Parties have signed this Agreement as of the day and year written below. TRI-CITIES VISITOR AND CITY OF RICHLAND CONVENTION BUREAU ___________________________ ___________________________ By: By: Cynthia D. Reents Its: Its: City Manager APPOVED AS TO FORM: APPROVED AS TO FORM: _________________________ ___________________________ Counsel for TCVCB Heather Kintzley, Richland City Attorney CITY OF KENNEWICK CITY OF PASCO _______________________ ___________________________ By: Marie Mosley By: Dave Zabell Its: City Manager Its: City Manager APPROVED AS TO FORM: APPROVED AS TO FORM: ________________________ ___________________________ Lisa Beaton Eric Ferguson Kennewick City Attorney Pasco City Attorney Page 32 of 112 AGENDA REPORT FOR: City Council November 29, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Purchase of Lighting and Seating Replacements/upgrades for GESA Stadium I. REFERENCE(S): Quote from Nor-Pac Seating Quote from Musco Sports Lighting, LLC II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To authorize the purchase and installation of new fixed seating for GESA Stadium, per quotation of 11/21/18 from Nor-Pac Seating (under KCDA (King County Directors Assoc.) contract 17-373) in the amount of $345,714, plus applicable sales tax. To authorize the purchase and installation of new LED lighting for GESA Stadium, per quotation of 11/30/18 from Musco Sports Lighting, LLC (under Sourcewell contract) in the amount of $422,000, plus applicable sales tax. III. FISCAL IMPACT: Taxable Bond to be issued in 2019; Lodging Tax Fund IV. HISTORY AND FACTS BRIEF: Council recently approved the recommendation of the Lodging Tax Advisory Commission to authorize $2 million for improvements to GESA stadium with the required $160,000 annual debt service to be paid from the lodging tax proceeds. The proposed Capital Budget for 2019-2020 includes the project expenditures. With Council's approval of the City's 2019 property tax levy, including the addition of "banked capacity" to finance two new fire stations, the City plans to issue debt, sometime in the spring of 2019, to finance the construction. Staff now believes that combining the tax exempt bond issue for the fire stations and the taxable bond issue for stadium improvements will be the best course for the City to pursue. Costs of issuance will be pro-rated for the projects and there will be savings/economies by combining the projects into a single bond issue. Page 33 of 112 Staff has been able to identify that both preferred manufacturers, Hussey for the seating, and Musco, for the lighting, have participant vendors in cooperative purchasing agreements which will allow the City to use such agreements for the best possible pricing without undertaking a competitive bid process on its own. Further, both providers are the manufacturers of the existing equipment that is in use at the stadium, therefore, assuring compatibility of products. The seating replacement project will consist of two parts: 1) Replacement of box seats on the lower level which were originally installed in the stadium in 1994; 2) Adding new, upper level box seats on the first base side, replacing existing 20+ year ol d bleachers. The order will consist of the installation of 1,884 new plastic seats, plus spare parts. Estimate includes demolition. The seating order require a 4-6 month lead time from order to installation. The lighting replacement project will upgrade ball-field lighting to LED fixtures in conformance with professional baseball standards and a quality and maintenance guarantee for 25 years. The estimated cost includes demolition of old equipment and installation of new equipment. The lead time is similar to that for seating. Staff recommends approval of both purchases at this time to allow installation prior to the 2019 Dust Devils Baseball season. V. DISCUSSION: Page 34 of 112 NOR-PA SEATING PO.Box 1039 Enumclaw,WA 98022 (253)-852-0801 Fax:(253)-852-0824 DIRECT PRICE QUOTATION TO:Mr.Brent Miles DATE:November 21,2018 PROJECT:Gesa Stadiuml Dust Devils SALESMAN:T.Barrows EST.SHIP DATE:120 DaxsARO TERMS:NET 30 FREIGHT INCLUDED INSTALLATION:INCLUDED SALES TAX:EXCLUDED QUOTE VALID FOR 30 DAYS WE PROPOSE TO FURNISH THE FOLLOWING MATERIALS AND INSTALLATION BY HUSSEY SEATING COMPANY (LEGEND STYLE CHAIRS). BASE BID:REMOVE AND TURNOVER ALL EXISTING FIXED SEATING IN SECTIONS A-T (APPROX.964 CHAIRS)AND ALUMINUMBENCHES AT GENERAL ADMISSION GRANDSTANDS DOWN FIRST BASE LINE (APPROX.1200 SEATS @ 18").CUTOFF EXISTING ANCHORS AND PATCH/FILL HOLES FURNISH AND INSTALL 1,884 MATCHING LEGEND STYLE CHAIRS BY HUSSEY SEATING COMPANY COMPLETE WITH CAST IRON STANCHIONS,SEAT/ROW NUMBERS,REARMOUNT CUPHOLDERS,5—EXTRASEATS/BACKS OF EACH SIZE FOR ATTIC STOCK. MATERIALS DELIVERED/INSTALLED PER KCDA CONTRACT 17-373 ...........$357, 314.00 DEDUCT FOR CAST ALUMINUMSTANCHIONS IN LIEU OF CAST IRON STANCHIONS ................................................................................($11, 600.00) INCLUDES:PERFORMANCE BOND,STANDARD INSURANCE COVERAGE FOR NOR-PAC/SUB-CONTRACTORS,PREVAILING WAGE RATES, REMOVAL OF EXISTING,PATCH EXISTING HOLES,MATERIALS DELIVERED FOB SITE Page 35 of 112 NOR-PAC S E AT I N G P.O.Box 1039 Enumclaw,WA 98022 (253)-852-0801 Fax:(253)-852-0824 EXCLUDES:SALES TAX,PERMIT FEES,CRATING AND TRUCKING/DISPOSAL OF EXISTIG MATERIALS,CUSTOM COLORS,OVERTIME,NON- STANDARD INSURANCE REQUIREMENTS,PAINTING,PRESSURE WASHING EXISTING DECKS/RISERS. Page 36 of 112 mam. ©2017 Musco Sports Lighting,LLC -1 - Tri-City Dust Devils Gesa Stadium MiLB LED Pasco,WA November 30,2018 Sourcewell (Formerly NJPA) Master Project:170558,Contract Number:082114-msl,Expiration:09/16/2019 Category:Facility &MRO,Sub-Category:Athletic Field /Court and Parking Lot Lighting Systems Quote —Materials &Installation Musco‘s SportsCluster®system as described below,and delivered to the job site: Gesa Stadium $422,000 Sportscluster System with Total Light Control —TLC for LED TM technology System Description —Sportscluster System -(114)Musco TLC-LED-1150 factory aimed and assembled luminaries,including Ba||Tracker*M technology Factory wired and tested remote electrical component enclosures Pole length,factory assembled wire harnesses Mounting hardware for poletop luminaire assemblies and electrical components enclosures UL listed as a system On Field Performance —Control to benefit players,fans and TV cameras 0 Guaranteed light levels of 70 foot-candles infield and 50 foot—cand|es outfield -(1)gateway to provide Musco driver interface to customer-provided DMX system -(1)ETC®Unison Mosaic®Show Controller system with (1)touch screen to provide dimming and basic theatrical effects Environmental Light Control —Control for neighbors and the environment a Reduction of spill light and glare by 50%or more Always Ready to Play —Control assuring the results you expect o Reduction of energy and maintenance costs by 50%to 85%over typical 1500w HID equipment -Product assurance and warranty program that includes materials and onsite labor,eliminating 100%of your maintenance costs for 25 years Notes o Quote is based on shipment of entire project together to one location o includes demo,supply,and installation of Musco system -Assumes re-using existing poles contingent upon inspection and approval of existing structures and electrical wiring -The owner of the field is responsible for the structural integrity of the existing poles -Sales tax,bonding,and permits are not included in quote -Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential Thank you for considering Musco for your sports lighting needs.Please contact me with any questions. Nathan Johnson Key Accounts Sales Representative Phone:319-331-6734 E-mail:nathan.johnson@musco.com Project #154596 Page 37 of 112 1 Project Submittal:Table of Contents I A.COMPANY INFORMATION 1 Company Pro?le Musco Key Values and Features I Scope of Work B.PRODUCTINFORMATION Lighting Design Drawing #154596A.dated 14-Nov-18 ‘ TLC-LED-1150Luminaire and Driver Datasheet "‘TLC-BT-575 Luminaireand Driver Datasheet ,1 C.CONTROLS INFORMATION 1‘One Line Diagram Drawing #154596CL1,dated 21-Nov-18 f Lighting Contactor Cabinet 1 DMX Interface System —LED Datasheet ‘ETC Unison Mosaic®Show Controller Datasheet 3‘ELO I-Series 10"Touch Screen Datasheet V.‘o.WARRANTY 1:Sample Musco 25 Year LED Warranty ‘ E.PROJECT REFERENCES ‘‘Baseball Project Installations Principal Park —Home of the Iowa Cubs :=Modern Woodmen Park —Home of the Quad Cities River Bandits I Camden Yards —Home of the Baltimore Orioles 2“Minute Maid Park —Home of the Houston Astros ‘i Petco Park —Home of the San Diego Padres ' Great American Ballpark —Home of the Cincinnati Reds "Dell Diamond —Home of the Round Rock Express Kauffman Stadium —Home of the Kansas City Royals Tri-City Dust Devils Gesa Stadium MiLBLED.Project #154596 Page 38 of 112 GENERAL FUND Labor Elapsed Time 83%Year to Date: October, 2018 Non Labor Elapsed Time 83%REVENUE SOURCES2017 Budget2017 YTD Actual% of Annual Budget 2018 Budget2018 YTD Actual% of Annual Budget Variance CommentsTAXES: PROPERTY 7,825,655 5,780,720 74% 8,182,758 7,766,000 95% Timing of disbursement of property taxes. SALES 12,300,000 10,832,900 88% 12,675,000 11,742,328 93% Higher than expected activity. PUBLIC SAFETY 1,400,000 1,245,052 89% 1,488,740 1,361,304 91% Higher than expected activity. UTILITY 9,267,000 7,952,912 86% 9,498,808 8,015,600 84% OTHER 1,204,000 1,138,724 95% 1,215,170 1,213,529 100% Higher than expected activity in gambling tax.LICENSES & PERMITS 1,921,964 1,996,286 104% 2,054,200 2,327,274 113% Higher than expected activity.INTERGOV'T REVENUE 2,118,837 1,880,632 89% 2,317,438 1,862,195 80%Delay in SAFER grant hiring, resulting in delayed revenue in 2018. This will extend the grant further and will not impact the City adversely.CHARGES FOR SERVICES 6,523,156 5,806,704 89% 7,093,604 6,259,204 88%FINES & FORFEITS 872,100 659,639 76% 853,100 802,376 94% Higher than expected activity.MISC. REVENUE 498,760 497,923 100% 528,800 1,392,249 263% Sale of City property.DEBT AND TRANSFERS IN 593,000 605,840 102% 227,600 209,368 92% Timing of transfers and projects.TOTAL 44,524,472 38,397,332 86% 46,135,218 42,951,427 93%EXPENDITURES2017 Budget2017 YTD Actual% of Annual Budget 2018 Budget2018 YTD Actual% of Annual Budget Variance CommentsCITY COUNCIL111,975 90,207 81% 124,511 103,594 83%MUNICIPAL COURT 1,763,123 1,190,900 68% 1,464,406 1,140,632 78% 2017 cost was lower due to vacant positions.CITY MANAGER 1,593,838 1,412,601 89% 2,064,519 1,329,709 64%Final invoices for SECOMM transition pending. Expected to be within budget.POLICE 15,483,731 12,810,786 83% 16,544,349 12,845,904 78%Invoices for services not received yet. Expected to be higher than budgeted due to overtime activity.FIRE 7,055,942 6,159,199 87% 6,859,386 6,233,401 91% Expected to be higher than budgeted due to overtime activity. Anticipating some reimbursement for Fire Services during fire season.ADMIN & COMMUNITY SVCS 6,801,261 6,175,877 91% 7,533,004 6,287,826 83%COMMUNITY DEVELOPMENT 1,592,376 1,471,709 92% 1,728,603 1,549,104 90%Expected to be higher than budgeted due to comprehensive plan activity.FINANCE 2,019,332 1,735,061 86% 2,231,311 1,766,995 79%ENGINEERING 1,798,269 1,394,659 78% 1,801,529 1,275,815 71% Expected to be lower than budgeted due to vacant positions.LIBRARY 1,330,220 1,221,226 92% 1,377,958 1,145,594 83%NON-DEPARTMENTAL 2,219,313 1,578,268 71% 2,673,513 2,135,196 80%DEBT AND TRANSFERS OUT 2,747,400 2,213,433 81% 1,941,700 827,627 43% Timing of debt service payments. Expected to be within budget.TOTAL 44,516,780 37,453,926 84% 46,344,789 36,641,397 79%2017 20182017 2018 Page 39 of 112 GENERAL FUND REVENUES OVER/UNDER EXPENDITURES: YTD revenue exceed expenditure by $6,310,030 compared to revenue exceeding expenditure by $943,406 in 2017 during the same period. This difference between the two years can be attributed to higher than anticipated increase in sales, permit, fines, sale of city property, as well as, timing of the property tax disbursement. The expenses related to vacation cashout, holiday pay, end of year purchases held off as a contigency, final SECOMM invoices will increase the expenses in December. With the exception of the revenue from sale of the property, 2018 year-end projection is for expenditures to equal revenue. Fund Balance reserves help to stabilize operations for unexpected adverse fluctuations in revenue or expenditure actual amounts. $0$5,000$10,000$15,000$20,000$25,000$30,000$35,000$40,000$45,000$50,000JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECThousands2018 CUMULATIVE GENERAL FUND REVENUE & EXPENDITURES2018 Cumulative Revenue2018 Cumulative Expenditures4‐Yr Average Rev4‐Yr Average ExpPage 40 of 112 AGENDA REPORT FOR: City Council November 19, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Richa Sigdel, Director Finance SUBJECT: 2018 Supplemental Operating and Capital Budget I. REFERENCE(S): Summary - Budget Supplement Request II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. _____ amending the 2018 Annual Operating by thereto; supplement providing by the of City of Budget Pasco appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority and, further, authorize publication by summary only. MOTION: I move to adopt Ordinance No. _____ amending the 2018 Annual Capital Budget of the City of Pasco by providing supplement thereto; and, further, authorize publication by summary only. III. FISCAL IMPACT: Refer to attached summary of budget supplement request. IV. HISTORY AND FACTS BRIEF: The revenues and expenditures recommended to be included in the Supplemental Budget were unanticipated or indeterminable at the time the 2018 Budget was prepared. V. DISCUSSION: Council approved the 2018 Operating Budget in the amount of $213,712,293. The proposed Operating Budget Amendment reflects an increase of $3,809,340 in expenses and $4,595,090 in revenue. This represents an overall increase of 1.8% of the adopted Page 41 of 112 budget. Historically, the increase in the City's adopted budget through the supplemental budget process has been around 9-10%. As the growth of the City has stabilized, Staff has worked to reduce the reliance on the supplemental budget. The small percentage of changes to the adopted budget is a result of the stabilizing growth factor; but also a concerted effort to project expenses and revenue during the budget process. A large percentage of the increase in expense is due to the increase in labor costs for the Police, Fire, and Administrative and Community Services (ACS) Departments. Approximately $580,000 in unexpected overtime occurred in 2018 between the Fire and Police Departments. The Police Department was short staffed due to various factors; for example, serious on-duty injuries and staff turnover. The department also handled a few large cases that required additional time at the scene and testifying in court. Locally and throughout the State, 2018 had a longer than usual fire season. The Fire Department sends staff to local and regional fires. Time spent on local fires is not reimbursed. The increase in the ACS department's expenses was primarily due to the higher use of seasonal workers and higher than anticipated legal costs. Additionally, Council approved the purchase of Locution Systems at the cost of $240,000 in 2017. Due to the delay in the SECOMM move, the City had not utilized this committed fund until 2018. The actual cost for the Locution Systems is expected to be $345,000. Staff is requesting that Council approve an additional $105,000 to the previously authorized fund to complete this project. As Council is aware, the hiring process for the Police and Fire Departments is an extended process, where timing is critical and reliance on outside forces is high. Due to such factors and expected retirements in the near future, the City may hire new staff to train so that they are ready to take the place of retired staff when that time arrives. This method has proven to be more effective in reducing further overtime or straining other staff members with additional work. The Fire Department hired two staff members in 2018 anticipating the retirement of at least two long-term staff members in 2019. One of the staff expected to retire recently did, earlier than expected. Some funds, such as for the Cemetery and Golf Course, have increased costs that are directly related to increased demand. As demand increases, so does the revenue. The Equipment Replacement Fund also saw an additional $220,000 in expense. This is mainly due to a vehicle purchase for the Police Department that was reimbursed through a grant, reorganization of fleet resources within the Fire Department to provide a designated vehicle for the rescue boat, increased costs in outfitting new Fire trucks, as well as an unexpected increase in replacement costs for golf course equipment. The Public Works Department has worked hard to accelerate the Columbia East Lift Station project to mitigate increasing unreliability of the existing infrastructure. This infrastructure allows for food processors to send their industrial waste water to the Process Water Reuse Facility (PWRF). Staff is requesting that Council authorize $1,080,000 in 2018 to account for the accelerated schedule of the project. Page 42 of 112 On the revenue front, the City is seeing higher than expected sales tax revenue in 2018. We attribute this to growing economic activity, as well as a positive national economic environment. Business license revenue has also seen an increase due to the higher number of businesses signing up for a City license. We attribute this increase to migration to State Business License Services, which makes it easier for business owners to obtain a City license. Furthermore, the City also sold two pieces of property in 2018, adding $794,000 to City's fund balance. Changes in Capital projects are presented to Council on a regular basis as important milestones on the projects are reached and which may require Council approval. Staff provided a detailed presentation on the supplemental budget at the November 26, 2018 regular Council workshop. Staff is not planning on providing a detail presentation this evening but will be available for questions that might arise from the public hearing or from among the City Council. Staff recommends opening the public hearing to allow further public comment, closing the hearing, and adopting the operating and capital budget amendments through passage of the attached ordinances. Page 43 of 112 ORDINANCE NO.____ _________ AN ORDINANCE AMENDING THE 2018 ANNUAL OPERATING BUDGET OF THE CITY OF PASCO BY PROVIDING SUPPLEMENT THERETO; BY APPROPRIATING REVENUE PRECEIVED IN EXCESS OF ESTIMATED REVENUES FOR THE CURRENT YEAR AND BY PROVIDING TRANSFERS AND ADJUSTMENT AUTHORITY. WHEREAS, staff has identified the need to make certain revisions to the 2018 Annual Operating Budget originally adopted through Ordinance No. 4362 on November 20, 2017; and WHEREAS, a Public Hearing has been held subsequent to due notice, and the City Council has after consideration, deemed the proposed Supplement to the Annual Operating Budget necessary and appropriate; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: §1. Pursuant to RCW 35A.33.120, the 2018 Operating Budget be and the same is hereby amended to provide for the following adjustments to beginning fund balances, revenues, transfers in, expenditures, transfers out and ending fund balances by providing authority for any necessary transfer of money within or between funds indicated. Fund Fund Revenue Expense Net Change 100 General Fund 2,388,000 (1,390,000) 998,000 125 I-182 Impact 130,000 (70,000) 60,000 160 Cemetery 20,000 (20,000) - 166 Golf 150,000 (150,000) - 182 School Impact 250,000 (250,000) - 185 Marina 500,000 (500,000) - 190 Revolve Abate - (100,000) (100,000) 192 Park Development - (20,000) (20,000) 410 Utility Fund 1,080,000 (1,080,000) - 515 Government Equipment Replacement 77,090 (229,340) (152,250) Total 4,595,090 (3,809,340) 785,750 Page 44 of 112 §2. That the additions in appropriations and expenditures are hereby declared to exist in the above funds for the said uses and purposes as shown above and the proper City officials are hereby authorized and directed to issue warrants and transfer funds in accordance with the provision of the Ordinance. §3. This Ordinance shall take effect five (5) days after passage and publication. Adopted by the City Council of the City of Pasco, this ___ day of __________, 2018. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 45 of 112 WHEREAS, staff has identified the need to make certain revisions to the 2018 Capital Improvement budget originally adopted through Ordinance 4363 on November 20, 2017; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN AS FOLLOWS: Section 1: That the capital projects are hereby authorized as detailed. The following schedule summarizes newly authorized projects as well as continuing projects and constitutes the Capital Projects Budget. SUPPLEMENTAL CAPITAL PROJECTS BUDGET FOR THE YEAR 2018 2018 Budget Ammendment Proposed 2018 Ammended Budget PWRF 17003 - Columbia East Lift Station and Force Main (Dietrich)550,000 1,080,000 1,630,000 Total PWRF 550,000 1,080,000 1,630,000 TOTAL CIP BUDGET 550,000 1,080,000 1,630,000 Section 2: Program 2018 Budget Ammendment Proposed 2018 Ammended Budget PWRF 130,000 1,080,000 1,630,000 TOTAL CIP BUDGET 130,000 1,080,000 1,630,000 PASSED by the City Council of the City of Pasco this 3rd day of December, 2018. ATTEST: Daniel Erickson, City Clerk Matt Watkins, Mayor Approved as to Form:Leland B. Kerr, City Attorney ORDINANCE NO _________ AN ORDINANCE ADOPTING THE CITY OF PASCO SUPPLEMENTAL CAPITAL PROJECTS BUDGET FOR THE YEAR 2018. This Ordinance is approved at the program level as shown below and shall take effect five (5) days after passage and publication. Page 46 of 112 AGENDA REPORT FOR: City Council November 15, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Richa Sigdel, Director Finance SUBJECT: 2019 Operating & Capital Projects Budget Ordinances - Second Reading I. REFERENCE(S): 2019-2020 Preliminary Biennial Operating & Capital Improvement Budget - Link http://www.pasco-wa.gov/budget 2019-2020 Operating Budget Ordinance - Option A (Proposed) 2019-2020 Operating Budget Ordinance - Option B 2019-2020 Capital Projects Budget Ordinance (Proposed) II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT PUBLIC HEARING MOTION: I move for the second reading and adoption of Ordinance No. ________ for consideration of the City of Pasco Biennial Operating Budget for 2019 -2020 and, further, authorize publication by summary only. MOTION: I move for the second reading and adoption of Ordinance No. ________ for consideration of the City of Pasco Biennial Capital Projects Budget for the Year 2019-2020 and, further, authorize publication by summary only. III. FISCAL IMPACT: See attached ordinances. IV. HISTORY AND FACTS BRIEF: The City Council was provided a comprehensive briefing of the 2019-2020 Preliminary Biennial Budget, along with associated policy issues, at the November 13, 2018 Council Workshop Meeting. Page 47 of 112 Consistent with State statute, and in furtherance of Council's goals with respect to transparency and providing opportunities for community engagement and input, a public hearing has been held for comment on the recommended 2019-2020 Budget. In the interest of time, Staff provided a more condensed budget presentation than was provided at the Workshop, in advance of the public hearing. V. DISCUSSION: Since the Preliminary Biennial Budget proposal on November 13, 2018, there have been no changes to the proposed budgets. Council instructed Staff to provide two options on Ambulance Utility Fee increases. Attached ordinances include financial impact of option A and B as listed below. OPTION A: The operating budget ordinance includes a 7% increase in the Ambulance Utility Fee for year 2019 and 2020, as well as the full payback of the $2,000,000 inter- fund loan by the Ambulance Fund back to the General Fund. OPTION B: The operating budget ordinance includes a 4% increase in the Ambulance Utility Fee for year 2019 and 2020, as well as the partial payback of $1,300,000 of the $2,000,000 inter-fund loan by the Ambulance Fund back to the General Fund. The General Fund subsidizes the remainder of the loan in 2019. Subject to the direction of Council, input from individual Councilmembers or public input received during the hearing may impact the final budget. Page 48 of 112 OPTION A -Ambulance Utility Fee increase of 7% for 2019 and 2020. General Fund loans $2,000,000 to Ambulance Fund in 2018. Ambulance fund pays back the loan in full over five (5) years. . i Page 49 of 112 AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2019-2020 WHEREAS, subsequent to due notice and public hearing thereon, the City Council of the City of Pasco has approved an operating budget for the year 2019-2020; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section One.The following budget containing the totals set forth for each fund for the year 2019-2020 is hereby adopted. EXPENDITURE REVENUE 010 GENERAL FUND 133,035,364$ 133,035,364$ 110 CITY STREET FUND 5,453,398 5,453,398 120 ARTERIAL STREET FUND 2,662,427 2,662,427 125 I-182 CORRIDOR TRAFFIC IMPACT FUND 1,572,380 1,572,380 130 STREET OVERLAY FUND 6,444,149 6,444,149 14X COMMUNITY DEVELOPMENT GRANT FUND 1,806,424 1,806,424 145 M.L. KING JR. COMMUNITY CENTER FUND 372,355 372,355 150 AMBULANCE SERVICES FUND 18,143,769 18,143,769 160 CITY VIEW CEMETERY FUND 558,211 558,211 161 BOULEVARD PERPETUAL MAINTENANCE FUND 2,674,483 2,674,483 165 ATHLETIC PROGRAM FUND 559,373 559,373 166 GOLF COURSE 3,745,000 3,745,000 170 SENIOR CENTER OPERATING FUND 609,642 609,642 180 MULTI-MODAL FACILITY FUND 723,913 723,913 182 SCHOOL IMPACT FEES 5,000,000 5,000,000 185 RIVERSHORE TRAIL & MARINA MAINTENANCE FUND 121,684 121,684 188 SPECIAL LODGING ASSESSMENT FUND 650,500 650,500 189 LITTER ABATEMENT FUND 54,718 54,718 190 REVOLVING ABATEMENT FUND 700,473 700,473 191 TRAC DEVELOPMENT & OPERATING FUND 1,021,228 1,021,228 192 PARK DEVELOPMENT FUND 3,224,228 3,224,228 193 CAPITAL IMPROVEMENTS FUND REET 1ST QTR 10,702,960 10,702,960 194 ECONOMIC & INDUSTRIAL DEVELOPMENT FUND 4,221,522 4,221,522 195 STADIUM / CONVENTION CENTER FUND 2,833,854 2,833,854 196 HOTEL/MOTEL EXCISE TAX 1,251,000 1,251,000 24X LID DEBT SERVICE FUND 1,283,334 1,283,334 367 GENERAL CAPITAL PROJECTS 73,608,744 73,608,744 4XX WATER / SEWER UTILITY FUND 119,086,366 119,086,366 510 EQUIPMENT RENTAL OPERATIONS FUND - GOVERNMENT TYPE 3,485,118 3,485,118 511 EQUIPMENT RENTAL OPERATIONS FUND - PROPRIETARY TYPE 391,238 391,238 515 EQUIPMENT RENTAL REPLACEMENT FUND - GOVERNMENT TYPE 14,920,237 14,920,237 516 EQUIPMENT RENTAL REPLACEMENT FUND - PROPRIETARY TYPE 6,279,051 6,279,051 52X MEDICAL/DENTAL INSURANCE FUND 17,043,640 17,043,640 530 CENTRAL STORES FUND 13,190 13,190 605 CITY VIEW CEMETERY ENDOWMENT 595,348 595,348 610 OLD FIREMEN'S PENSION TRUST FUND 3,004,014 3,004,014 619 OLD FIRE MEDICAL (OPEB) 3,021,441 3,021,441 GRAND TOTAL ALL FUNDS 450,874,776$ 450,874,776$ Section Two:This Ordinance shall be in full force and effect on January 1, 2019. PASSED by the City Council of the City of Pasco this 3rd day of December 2018. Matt Watkins, Mayor ATTEST: Approved as to Form: Daniela Erickson, City Clerk Leland B. Kerr, City Attorney FUND ORDINANCE NO. Page 50 of 112 OPTION B - Ambulance utility fee increase of 4% for 2019 and 2020. Ambulance fund pays back $1,300,000 of $2,000,000 inter-fund loan in 2019. General fund subsidizes the remainder of the loan in 2019. Page 51 of 112 AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2019-2020 WHEREAS, subsequent to due notice and public hearing thereon, the City Council of the City of Pasco has approved an operating budget for the year 2019-2020; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section One.The following budget containing the totals set forth for each fund for the year 2019-2020 is hereby adopted. EXPENDITURE REVENUE 010 GENERAL FUND 133,035,364$ 133,035,364$ 110 CITY STREET FUND 5,453,398 5,453,398 120 ARTERIAL STREET FUND 2,662,427 2,662,427 125 I-182 CORRIDOR TRAFFIC IMPACT FUND 1,572,380 1,572,380 130 STREET OVERLAY FUND 6,444,149 6,444,149 14X COMMUNITY DEVELOPMENT GRANT FUND 1,806,424 1,806,424 145 M.L. KING JR. COMMUNITY CENTER FUND 372,355 372,355 150 AMBULANCE SERVICES FUND 17,843,954 17,843,954 160 CITY VIEW CEMETERY FUND 558,211 558,211 161 BOULEVARD PERPETUAL MAINTENANCE FUND 2,674,483 2,674,483 165 ATHLETIC PROGRAM FUND 559,373 559,373 166 GOLF COURSE 3,745,000 3,745,000 170 SENIOR CENTER OPERATING FUND 609,642 609,642 180 MULTI-MODAL FACILITY FUND 723,913 723,913 182 SCHOOL IMPACT FEES 5,000,000 5,000,000 185 RIVERSHORE TRAIL & MARINA MAINTENANCE FUND 121,684 121,684 188 SPECIAL LODGING ASSESSMENT FUND 650,500 650,500 189 LITTER ABATEMENT FUND 54,718 54,718 190 REVOLVING ABATEMENT FUND 700,473 700,473 191 TRAC DEVELOPMENT & OPERATING FUND 1,021,228 1,021,228 192 PARK DEVELOPMENT FUND 3,224,228 3,224,228 193 CAPITAL IMPROVEMENTS FUND REET 1ST QTR 10,702,960 10,702,960 194 ECONOMIC & INDUSTRIAL DEVELOPMENT FUND 4,221,522 4,221,522 195 STADIUM / CONVENTION CENTER FUND 2,833,854 2,833,854 196 HOTEL/MOTEL EXCISE TAX 1,251,000 1,251,000 24X LID DEBT SERVICE FUND 1,283,334 1,283,334 367 GENERAL CAPITAL PROJECTS 73,608,744 73,608,744 4XX WATER / SEWER UTILITY FUND 119,086,366 119,086,366 510 EQUIPMENT RENTAL OPERATIONS FUND - GOVERNMENT TYPE 3,485,118 3,485,118 511 EQUIPMENT RENTAL OPERATIONS FUND - PROPRIETARY TYPE 391,238 391,238 515 EQUIPMENT RENTAL REPLACEMENT FUND - GOVERNMENT TYPE 14,920,237 14,920,237 516 EQUIPMENT RENTAL REPLACEMENT FUND - PROPRIETARY TYPE 6,279,051 6,279,051 52X MEDICAL/DENTAL INSURANCE FUND 17,043,640 17,043,640 530 CENTRAL STORES FUND 13,190 13,190 605 CITY VIEW CEMETERY ENDOWMENT 595,348 595,348 610 OLD FIREMEN'S PENSION TRUST FUND 3,004,014 3,004,014 619 OLD FIRE MEDICAL (OPEB) 3,021,441 3,021,441 GRAND TOTAL ALL FUNDS 450,574,961$ 450,574,961$ Section Two:This Ordinance shall be in full force and effect on January 1, 2019. PASSED by the City Council of the City of Pasco this 3rd day of December 2018. Matt Watkins, Mayor ATTEST: Approved as to Form: Daniela Erickson, City Clerk Leland B. Kerr, City Attorney ORDINANCE NO. FUND Page 52 of 112 AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE 2019-2020 BIENNIUM WHEREAS, subsequent to due notice and public hearing thereon, the City Council for the City of Pasco has approved the following Capital Project Budget for the 2019-2020 biennium; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section One: That the capital projects are hereby authorized as detailed. The following schedule summarizes newly authorized projects, as well as continuing projects, and constitutes the Capital Projects Budget. CAPITAL PROJECTS BUDGET FOR 2019-2020 2019-2020 Budget General Animal Control Shelter 4,344,000 Downtown Police Substation & Services Facility 50,000 City Hall Remodel Phase II 1,667,544 Wayfinding & Signage 415,000 Community Center 3,150,000 Gesa Stadium 2,000,000 Fire Station 83 Replacement 5,919,845 Fire Station 84 Replacement 12,630,155 Fire Station 81 Remodel 355,000 Fire Station 85 Land Purchase 250,000 Total General 30,781,544 Parks & Recreation Peanuts Park Restoration 5,225,000 Schlagel Park Improvements 720,000 Chapel Hill Park 420,000 Highland Park Restroom/Concession/Storage Building 200,000 Dog Park 200,000 Road 84 Park 800,000 Road 54 Park Improvement Erwen Property 20,000 A Street Sporting Complex 1,040,000 Pasco Sporting Complex Update Phase II 100,000 Memorial Pool Upgrades 500,000 Kurtzman Shelter 60,000 Parks & Facilities Sign Replacement 35,000 Sacajawea Heritage Trail- Levee Lowering 100,000 Sacajawea Heritage Trail - BNSF Tunnel Passage 1,650,000 Total Park & Facilities 11,070,000 Transportation Chapel Hill Blvd Extension - LID 150 9,183,000 Argent Road (20th Ave to Rd 44)3,255,200 Lewis Street Overpass 16,447,000 James Street Improvements 1,569,000 Road 68 Interchange Improvements 548,000 Crescent Road (Rd 108 to Chapel Hill Blvd)200,000 Sandifur Parkway Widening (Rd 52 to 60)250,000 Wrigley Drive Extension 354,000 20th Avenue Court Street to Interstate 182 Overlay 440,000 Pavement Preservation Program 555,000 City Wide Traffic Signal Improvement Phase II 3,000,000 Road 76 Overpass 50,000 Total Transportation 35,851,200 Water Annual Water System Improvements - Development 200,000 Annual Water Upsize - Development 200,000 Chapel Hill Boulevard Water Main Upsize 920,000 West Pasco (WTP) Plant Improvements 1,656,000 Butterfield (WTP) - Chlorine Safety 325,000 Water Main Replacement - Star Lane (Rd 100 to Rd 97) 218,000 Water Main Replacement - South 18th Ave (Court St to WA Ave)73,000 Water Main Replacement - Alley East of Wehe Ave 140,000 Total Water 3,732,000 ORDINANCE NO. ___________ Page 53 of 112 Irrigation Chapel Hill Boulevard (Road 84 to Road 68) 220,000 Chapel Hill Boulevard to Interstate 182 - Irrigation Main 100,000 Chapel Hill Boulevard Pressure Reducing Valve (PRV)90,000 Irrigation Main Extension - Wrigley Drive 213,000 Total Irrigation 623,000 Sewer Annual Sewer System Improvements - Development 200,000 Annual Sewer Upsize - Development 200,000 Wastewater Treatment Plant (PLC)s and Controls Upgrade 855,000 River Outfall Phase I 6,464,000 Harris Road Sewer Transmission Main 2,500,000 9th & Washington Lift Station 731,000 Pearl Street Lift Station 890,000 Road 36 Lift Station Upgrades 281,000 Maitland Lift Station - Purchase/ Install 4th Pump 132,000 Broadmoor Area Lift Station 3,500,000 Road 52 & Pearl Street Lift Station 270,000 Total Sewer 16,023,000 Stormwater Annual Stormwater Improvements - Development 200,000 Capital Stormwater Participation Program 200,000 Total Stormwater 400,000 Process Water Reuse Facility Columbia East Force Main & Lift Station 7,870,000 PWRF Solids Handling Improvements 300,000 PWRF Irrigation Pump Station (IPS) Improvements 4,271,000 Foster Wells Automatic Transfer Switch Replacement 150,000 PWRF Primary Treatment Improvement 7,359,000 Total PWRF 19,950,000 TOTAL CIP BUDGET 118,430,744 Section Two: This Ordinance is approved at the program level as shown below and shall be in full force and effect on January 1, 2019. 2019 Program Budget General 30,781,544 Park & Facilities 11,070,000 Transportation 35,851,200 Water 3,732,000 Irrigation 623,000 Sewer 16,023,000 Stormwater 400,000 PWRF 19,950,000 TOTAL CIP BUDGET 118,430,744 PASSED by the City Council of the City of Pasco this 3rd day of December 2018. __________________________________ Matt Watkins, Mayor ATTEST: Approved as to Form: ___________________________________________________________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 54 of 112 AGENDA REPORT FOR: City Council November 28, 2018 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 12/3/18 FROM: Jeff Adams, Associate Planner Community & Economic Development SUBJECT: Special Permit: Location of a Community Service Facility, Level Two in a CR Zoning District (MF# SP 2018-010) I. REFERENCE(S): Vicinity Map Proposed Resolution Report to Planning Commission Dated: 11/15/18 Planning Commission Minutes Dated: 11/15/18 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No.____, granting a special permit for the location of a Community Service Facility, Level Two at 3221 W. Court Street. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On November 15, 2018 the Planning Commission conducted a public hearing to consider an application to locate a Community Service Facility, Level Two, at 3221 W. Court Street (Parcel # 119 271 182). Following the conduct of a public hearing the Planning Commission reasoned it would be appropriate to allow for the location of a Community Service Facility, Level Two, and recommend approval of the special permit with conditions as contained in the November 15, 2018 staff report. No written appeal of the Planning Commission's recommendation was received. Page 55 of 112 V. DISCUSSION: First Step Community Counseling Services LLC is requesting approval to locate a chemical dependency assessment, counseling, and treatment center in an existing 3,080 square-foot building at 3221 W. Court St. Applicant intends to provide extensive community and educational resources to youth and adults who suffer from addiction. As proposed, the intended use of the facility would serve as an "educational based facility [providing] the tools to help the community be healthy and achieve sobriety.” Applicant proposes to provide group counseling not to exceed 16 persons per group at a time. Page 56 of 112 munityServiceFacilityLevelIIFirstStepCommunityCounsel2018-010inaCRZoneingServicesLLC'75;1.:.I'7lPage 57 of 112 RESOLUTION NO._______ A RESOLUTION GRANTING A SPECIAL PERMIT FOR THE LOCATION OF A COMMUNITY SERVICE FACILITY LEVEL TWO AT 3221 W. COURT STREET. WHEREAS, First Step Community Counseling Services LLC submitted an application for the location of a Community Service Facility Level Two at 3221 W. Court Street (Parcel # 119 271 182).; and WHEREAS, the Planning Commission held a public hearing on November 15, 2018 to review a Special Permit for the proposed Community Service Facility Level Two; and, WHEREAS, following deliberations on November 15, 2018 the Planning Commission recommended approval of a Special Permit for location of the Community Service Facility Level Two with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to First Step Community Counseling Services for a Community Service Facility Level Two in a CR Zoning district under Master File #SP 2018-010 with the following conditions: a. The special permit shall apply to 3221 W Court St (Parcel # 119 271 182) b. Number of persons in treatment shall not exceed 16 on-site at any given time. c. The facility shall be closed between the hours of 10:00 pm and 6:00 am. No loitering by clients shall be allowed within these hours. d. This Special Permit shall be good for one (1) year from the date of approval, subject to the standards found in PMC 9.63 Chronic Nuisances., and shall be reviewed on a yearly basis thereafter. 2. Passed by the City Council of the City of Pasco this 3rd day of December, 2018. _______________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ________________________________ _____________________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 58 of 112 1 REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 2018-010 APPLICANT: First Step Community HEARING DATE: 11/15/18 Counseling Services LLC ACTION DATE: 12/20/18 415 N. Moraine St Kennewick WA 99336 BACKGROUND REQUEST FOR SPECIAL PERMIT: Community Service Facility Level Two in a CR (Regional Commercial) Zoning District 1. PROPERTY DESCRIPTION: Legal: PTN SESWSW 24-9-29 DAF: COMM AT PT ON S LN SD SW4; TH N01D05'W, 40' TO NLY R/W LN OF COURT ST & TPOB; TH N00D53'E, 133.99' TO PT ON S LN LOT 2 EDGAR'S SUBD; TH N88D54'E ALG SD LOT 2 LN, 157.97' TO NW COR LOT 1 SD SUBD; TH N00D53'W ALG WLY LN SD LOT 1, 133.99' TO SD NLY R/W LN COURT ST; TH S88D54'W ALG SD R/W LN, 157.97' TO SD POB. General Location: 3221 W. Court Street (Parcel # 119 271 182) Property Size: Approximately .49 acre 2. ACCESS: The site has access from West Court Street 3. UTILITIES: The site is served by municipal water and sewer. 4. LAND USE AND ZONING: The property is currently zoned CR (Regional Commercial) and is developed with a structure previously used as a bank. Surrounding properties are zoned and developed as follows: North: CR/C-1 Retail Building/Pizza Restaurant East: C-1 Pizza Restaurant South: C-3 Moving Supply Rental West: CR Retail/Restaurant uses 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the property for commercial uses. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non- Significance or Mitigated Determination of Non-Significance is likely for this application (WAC 197-11-355). Page 59 of 112 2 ANALYSIS First Step Community Counseling Services is requesting approval to locate a chemical dependency assessment, counseling, and treatment center in an existing 3,080 square-foot building at 3221 W Court St. Applicant intends to provide extensive community and educational resources to youth and adults who suffer from addiction. They describe their proposed use as “an educational based facility [providing] the tools to help the community be healthy and achieve sobriety.” Applicant proposes to provide group counseling not to exceed 16 persons per group at a time. According to Pasco Municipal Code (PMC) 25.12.151 and 25.12.156 the proposed use falls under the definition of a Community Service Facility Level II, and as per PMC 25.86.020 requires approval via the Special Permit process. The proposed location was once the site of a church, which was demolished in 2002 and replaced with a bank building in 2005. The banking use ceased in 2016 and the building has been vacant since. The building is located on a principal arterial street with easy access to public transit. According to the Institute of Transportation Engineers (ITE) Manual the proposed use would generate an estimated 33 vehicle trips per day. The property was rezoned in 2003 from C-1 to CR, with the following conditions: 1. The following uses shall be prohibited: a. Amusement game centers, recreation centers or similar uses; b. The use of outdoor speakers and public announcement systems of any kind; 2. The following design controls shall apply to these properties: a. All outdoor lighting must be strictly shielded to prevent lighting from encroaching on adjoining residential property; b. All new development and site improvements shall comply with the 1-182 Corridor Design Standards as identified in P.M.C. 25.58 as existing and hereafter amended; Applicant has also provided the following list of activities that would occur onsite: Extensive Community & Educational Resources Youth, Adult and DUI assessments Deferred Prosecution Program State Licensed/ Court Approved Intensive Outpatient Groups Outpatient Groups Page 60 of 112 3 Gender Specific Groups Relapse Prevention Program Individual Counseling Family Counseling Family Educational Program On Site Drug Screening Alcohol & Other Drug Information School (ADIS) DUI Victims Panel Parenting Seminar They have added the following narrative: “We are an educational based facility. We provide education to the community and their family members on how to be healthy, achieve and sustain sobriety. We do not provide medical advice, medication, or legal advice. We do provide individual and group counseling not to exceed 16 persons in one group at a time. In addition to our client focus, we provide the tools necessary to achieve compliance with county, state, federal courts and probation.” The chemical dependency assessment, counseling, and treatment center proposes to work with individuals with criminal convictions as part of their stated list of activities (e.g., Youth, Adult and DUI assessments, Deferred Prosecution Program, and State Licensed/Court Approved Intensive Outpatient Groups). As such, there is a potential for increased nuisance or other adverse conditions when a population with a history of purchasing, using and/or distributing illegal substances is concentrated (up to 16 individuals at a time) in one area. PRELIMINARY FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. FSCCS wishes to locate the chemical dependency assessment, counseling, and treatment center in an existing 3,080 square-foot building at 3221 W Court St. 2. Applicant intends to provide extensive community and educational resources to youth and adults who suffer from addiction. Page 61 of 112 4 3. Applicant proposes to provide group counseling not to exceed 16 persons per group at a time. 4. According to Pasco Municipal Code (PMC) 25.12.151 and 25.12.156 the proposed use falls under the definition of a Community Service Facility Level II, and as per PMC 25.86.020 requires approval via the Special Permit process. 5. The proposed location was once the site of a church; the church was demolished in 2002 and replaced with a bank building in 2005. 6. The banking use ceased in 2016 and the building has been vacant since. 7. The building is located on a principal arterial street with easy access to public transit. 8. According to the Institute of Transportation Engineers (ITE) Manual the proposed use would generate an estimated 33 vehicle trips per day. 9. The property was rezoned in 2003 from C-1 to CR, with the following conditions: a. The following uses shall be prohibited: i. Amusement game centers, recreation centers or similar uses; ii. The use of outdoor speakers and public announcement systems of any kind; b. The following design controls shall apply to these properties: i. All outdoor lighting must be strictly shielded to prevent lighting from encroaching on adjoining residential property; ii. All new development and site improvements shall comply with the 1-182 Corridor Design Standards as identified in P.M.C. 25.58 as existing and hereafter amended; 10. Applicant has also provided the following list of activities that would occur on-site: a. Extensive Community & Educational Resources b. Youth, Adult and DUI assessments c. Deferred Prosecution Program d. State Licensed/ Court Approved Intensive Outpatient Groups e. Outpatient Groups f. Gender Specific Groups g. Relapse Prevention Program h. Individual Counseling i. Family Counseling Page 62 of 112 5 j. Family Educational Program k. On Site Drug Screening l. Alcohol & Other Drug Information School (ADIS) m. DUI Victims Panel n. Parenting Seminar 11. The chemical dependency assessment, counseling, and treatment center proposes to work with individuals with criminal convictions as part of their stated list of activities. 12. Nuisance or other adverse conditions may increase when there I s a concentration of persons convicted of substance use/abuse, and/or distribution convictions in one area. PRELIMINARY CONCLUSIONS BASED ON THE FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060 and determine whether or not the proposal: 1. Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The site is identified in the Comprehensive Plan for regional commercial uses. The Plan encourages the promotion of orderly development including the development of zoning standards for off-street parking and other development standards. The proposed use will not increase the intensity of use beyond Comprehensive Plan designations for the area. Applicant proposes to provide group counseling not to exceed 16 persons per group at a time, which is far less intense than other uses allowed in the CR zoning district. 2. Will the proposed use adversely affect public infrastructure? The site is served by all municipal utilities and the local street network. The proposed chemical dependency assessment, counseling, and treatment center will operate during normal business hours. The building was designed for commercial uses and the proposed use will likely not exceed the use beyond the building design. 3. Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The intended character of the area is primarily regional commercial. The proposed use would operate as a chemical dependency assessment, Page 63 of 112 6 counseling, and treatment center, likely not increasing the intensity of use as previous tenants. 4. Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The proposed chemical dependency assessment, counseling, and treatment center would be located in an existing structure in a fully developed commercial center and run as a Community Service Facility Level II in a regional commercial zone. The use would be no more intensive than uses permitted in the CR zone or other previous uses. 5. Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The proposed chemical dependency assessment, counseling, and treatment center would likely generate no more noise, fumes vibrations, dust, traffic, or flashing lights than the operation of permitted uses within the CR zoning district. 6. Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The chemical dependency assessment, counseling, and treatment center proposes to work with individuals with criminal convictions as part of their stated list of activities (e.g., Youth, Adult and DUI assessments, Deferred Prosecution Program, and State Licensed/Court Approved Intensive Outpatient Groups). As such, there is a potential for increased nuisance or other adverse conditions when a population with a history of purchasing, using and/or distributing illegal substances is concentrated (up to 16 individuals at a time) in one area. PROPOSED APPROVAL CONDITIONS 1. The special permit shall apply to 3221 W Court St (Parcel # 119 271 182) 2. Number of persons in treatment shall not exceed 16 on-site at any given time. 3. The facility shall be closed between the hours of 10:00 pm and 6:00 am. No loitering by clients shall be allowed within these hours. Page 64 of 112 7 4. The facility, staff and its clientele shall observe and follow City of Pasco regulations as found in PMC 9.63 Chronic Nuisances. 5. This Special Permit shall be good for one (1) year from the date of approval, subject to the standards found in PMC 9.63 Chronic Nuisances., and shall be reviewed for renewal on a yearly basis thereafter. 6. The Special Permit shall be immediately revoked if nuisance levels exceed the threshold level as per PMC 9.63 Chronic Nuisances. RECOMMENDATION MOTION: I move to close the public hearing and adopt the Findings of Fact and Conclusions, therefrom, as contained in the November 15, 2018 staff report. MOTION: I move, based on the Findings of Fact and Conclusions therefrom, the Planning Commission recommend the City Council grant a special permit to First Step Community Counseling Services for the location of a Community Service Facility Level Two in a CR (Regional Commercial) Zoning District at 3221 W. Court Street with conditions as contained in the November 15, 2018 staff report. Page 65 of 112 /Item: Community Service Facility Level TwoApplicant: First Step Community Counseling Services LLCFile #: SP 2018-010 Overview Map SITE 1,0 00 0 1,0 00500 FeetPage 66 of 112 Page 67 of 112 Page 68 of 112 Page 69 of 112 Looking NorthPage 70 of 112 Looking East Page 71 of 112 Looking SouthPage 72 of 112 Looking WestPage 73 of 112 SitePage 74 of 112 1 PLANNING COMMISSION MINUTES 11/15/2018 B. Special Permit Location of a Community Service Facility, Level 2 in a CR (Regional Commercial) Zone (First Step Community Counseling Services LLC) (MF# SP 2018-010) Chairperson Roach read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the special permit application for the location of a community service facility, level 2 in a CR (Regional Commercial) zone. This application involves a chemical dependency assessment and counseling services. They wish to occupy a former bank building on Court Street near Highway 395 that has been vacant for nearly 2-3 years. Staff briefly went over the findings of fact, conclusions and a list of tentative conditions. Staff requested the Planning Commission close the hearing and make a recommendation to City Council at this time. Sara Clark, 6507 Ruth Drive, spoke on behalf of her special permit application as the Director of First Step Community Counseling Services LLC. Commissioner Bowers and Commissioner Mendez had some questions for the applicant regarding their operations and if they were fine with the conditions, in which Ms. Clark responded and she was in agreement with the conditions. The public hearing was closed. Chairperson Roach asked staff to clarify one of the conditions in which there was a limit on the number of clients at a given time. Mr. White replied that it was a number set by the clinic itself, not the City. Commissioner Bowers asked about the condition regarding an annual renewal of the special permit. Mr. White stated that at after the year staff will review any complaints, if any. At that time staff will bring it to the Planning Commission for review. Chairperson Roach asked if the motion needed to be amended. Mr. White said yes, he would recommend taking out the words “for renewal”. Commissioner J. Campos moved, seconded by Commissioner Bowers to close the public hearing and adopt the findings of fact and conclusions, therefrom, as amended in the November 15, 2018 staff report. The motion passed unanimously. Commissioner J. Campos moved, seconded by Commissioner Bowers, based on the findings of fact and conclusions, therefrom, as amended, the Planning Commission Page 75 of 112 2 recommend the City Council grant a special permit to First Step Community Counseling Services for the location of a community service facility, level two, in a CR (Regional Commercial) zoning district at 3221 W. Court Street with conditions as amended in the November 15, 2018 staff report. The motion passed unanimously. Respectfully submitted, Krystle Shanks, Administrative Assistant II Community & Economic Development Department Page 76 of 112 AGENDA REPORT FOR: City Council November 27, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Proposed/Budgeted Utility Rate Adjustments (Ambulance, Sewer, and Water) I. REFERENCE(S): Ordinance with Title 3 Revisions II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. _____ amending Pasco Municipal Code Sections 3.07.010 (Ambulance Utility), 3.07.160 (Water Utility), and 3.07.170 (Sewer Utility) and, further, authorize publication by summary only. III. FISCAL IMPACT: Utility Rates IV. HISTORY AND FACTS BRIEF: The City Council previously approved a Professional Services Agreement with FCS Group beginning in May of 2015 to complete utility rate evaluations for each of the utilities within the Utility Fund (water, sanitary sewer, stormwater and irrigation), along with the Ambulance Utility. This phased effort was necessary, as it had been many years since the City conducted comprehensive rate studies of these funds. Such an evaluation is necessary on a periodic basis to ensure that revenues collected through rates, grants and other sources are sufficient to cover the costs of operating the utility in compliance with all applicable laws and regulations, meet debt service and bond covenant obligations, and provide sufficient funding for future planned capital needs, including system renewal. Council continues this practice of proactive infrastructure maintenance and growth. Per fiscal policies, each utility is to be sustainable through rates, with no enterprise subsidizing the other. Rate-setting within the underground utilities is traditional and straightforward. Efforts to maintain controls on costs are robust. However, eventually system components wear out, the cost of labor, commodities and utilities (electricity) Page 77 of 112 to support these operations inevitably increase and, when insufficient to cover these increases, additional revenues must be generated through user rates. Rate-setting for the Ambulance Utility is more complex and is heavily influenced by the level of General Fund subsidy authorized by Council to the utility. The Ambulance Fund has historically been the most fiscally challenging utility the City operates. The Ambulance Rate Study conducted by FCS Group in 2015 helped to establish the true cost of providing necessary ambulance and emergency medical services to the citizens and in and time, that at rate ambulance the establishing In Pasco. of visitors maintaining it since, the Council provided for a continuing annual cash subsidy of $420,000 from the General Fund and an equal division of labor and other appropriate costs between the Fire and Ambulance budgets. In establishing this equal division, an indirect subsidy in the form of personnel was deliberately created as the number of calls associated with medical and fire response differ by roughly a 3:1 ration. Council has put considerable effort and investment into stabilizing the Ambulance Fund fiscally and in addressing service deficiencies through the authorization of a fourth medical unit, operating out of temporary Station 84. V. DISCUSSION: WATER & SEWER Council has approved the City’s 2019-2024 Capital Improvement Plan which accounts for the majority of the key pressures these services are facing. Needed upgrades or replacement of aging infrastructure that has reached or is nearing the end of its useful life, as well as the Growth Management Act (GMA), which requires the City to have capital facilities in place and readily available when new development occurs or a service area population grows, drives the operation of this fund. The City expects to expend close to $20M on water and sewer capital projects within this biennial cycle. Staff will pursue grants, low interest loans, and finally, revenue bonds, as funding options for these projects. As to rates, in order to maintain the current infrastructure, comply with GMA requirements, and account for increased operational costs attributed to inflation, the City Manager's budget recommends a Sanitary Sewer rate increase of 4% and Water rate increase of 3% for the next 3 years. AMBULANCE UTILITY As previously mentioned, steps Council has taken since 2015 have significantly helped this utility recover its costs. The City is also in the process of receiving prior year reimbursements from the Ground Emergency Medical Transport (GEMT) reimburse to expected is supplemental program, reimbursement the which City approximately $700,000 per year. To maintain the established rate philosophy as Page 78 of 112 described above and to account for the rising costs of medical supplies and equipment, and growth in demand, staff is proposing that Council consider two rate options for ambulance services: OPTION A - Included in proposed budget Increase Ambulance Utility Fee by 7%: 2019 - $16.03 2020 - $17.15 Increase Ambulance Transport Fee by $50: 2019 Residential - $700 2019 Non-Residential - $1,100 OPTION B Increase Ambulance Utility Fee by 4%: 2019 - $15.58 2020 - $16.20 Increase Ambulance Transport Fee by $50: 2019 Residential - $700 2019 Non-Residential - $1,100 Option B requires the forgiveness by Council of $700,000 of the necessary $2,000,000 inter-fund loan from the General Fund to the Ambulance Fund. As discussed during the presentation of the City Manager's Proposed 2019-2020 Biennial Budget and subsequent public hearings, Option A is recommended within the proposed budget, as Option B was developed subsequently based on Council deliberations and public comment (through social media). From Staff's perspective, either option is adequate. The advantage of Option A is that it would result in higher revenues, strengthening the fund, and would result in the need for a lesser rate increase during the following biennium. The advantage of Option B is that it results in a lessor rate impact to the ratepayers over the upcoming biennium, while still sufficiently stabilizing the fund. Page 79 of 112 OPTION A -Ambulance Utility Fee increase of 7% for 2019 and 2020. General Fund loans $2,000,000 to Ambulance Fund in 2018. Ambulance fund pays back the loan in full over five (5) years. . i Page 80 of 112 ORDINANCE NO AN ORDINANCE of the City of Pasco, amending Pasco Municipal Code Sections 3.07.010 (Ambulance Utility), 3.07.160 (Water Utility), and 3.07.170 (Sewer Utility). WHEREAS, The City Council has determined that certain amendments to the Ambulance, Water and Sewer services are needed. For Water and Sewer services, the rate changes will be effective for three years, 2019, 2020, and 2021. For Ambulance services, the ambulance utility fee rate changes will be effective for two years, 2019 and 2020; Ambulance Transport Fee rate changes will be effective for one year, 2019. NOW, THEREFORE, the City Council of the City of Pasco, Washington, does ordain an ambulance utility fee increase of 7% for 2019 and 2020, ambulance transport fee increase of $50 for 2019, sewer rate increase of 4% for each of the three years and a water rate increase of 3% for each of the three years, as follows: THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. PMC Section 3.07.010, subsection A) and B) is hereby amended and shall read as follows: 3.07.010 AMBULANCE UTILITY EFFECTIVE 01/01/2019 A) Ambulance Service Rates: 2019 2020 Reference Resident Rate $650 $650 3.05.040 Non-Resident Rate $1,100 $1,100 3.05.040 B) Monthly Utility Rate per ERU $16.03 $17.15 3.05.025 Section 2. PMC Section 3.07.160, subsections A), B), and C) are hereby amended and shall read as follows: 3.07.160 WATER UTILITY EFFECTIVE 01/01/2019: Fee/Charge Reference 2019 2020 2021 A) Inside City 1) Consumption - per 100 cubic foot a) Residential/Commercial $ 0.83 $ 0.85 $ 0.88 13.20.050 b) Bulk - per 1000 gallons $ 1.37 $ 1.41 $ 1.45 13.20.070 2) Residential - single family base fees a) 3/4 and 5/8 inch - per month $ 19.37 $ 19.96 $ 20.55 13.20.020 b) 1 inch - per month $ 29.04 $ 29.91 $ 30.81 13.20.020 c) Senior Reduced/Low Income i. 3/4 and 5/8 inch - per month $ 6.44 $ 6.63 $ 6.83 3.200.150 ii. 1 inch - per month $ 9.71 $ 10.00 $ 10.30 3.200.150 3) Commercial - base fees a) 3/4 inch - per month $ 27.31 $ 28.13 $ 28.97 13.20.030 Page 81 of 112 b) 1 inch - per month $ 39.94 $ 41.14 $ 42.37 13.20.030 c) 1-1/2 inch - per month $ 76.91 $ 79.22 $ 81.60 13.20.030 d) 2 inch - per month $123.35 $ 127.05 $130.86 13.20.030 e) 3 inch - per month $168.48 $ 173.53 $178.74 13.20.030 f) 4 inch - per month $242.76 $ 250.04 $257.54 13.20.030 g) 6 inch - per month $378.93 $ 390.30 $402.01 13.20.030 h) 8 inch - per month $525.12 $ 540.87 $557.10 13.20.030 B) Outside City; effective 11/1/02 1) Consumption - per 100 cubic foot a) Residential/Commercial 90% surcharge 13.20.080 b) Bulk - per 1000 gallons 90% surcharge 13.20.080 2) Residential - single family base fees a) 3/4 and 5/8 inch - per month 90% surcharge 13.20.080 b) 1 inch - per month 90% surcharge 13.20.080 c) Senior Reduced/Low Income 90% surcharge 13.20.080 3) Commercial - base fees a) All Sizes 90% surcharge 13.20.080 Section 3. PMC Section 3.07.170 subsection A) is hereby amended and shall read as follows: 3.07.170 SEWER UTILITY EFFECTIVE 01/01/2019: Fee/Charge Reference 2019 2020 2021 A) Inside City 1) Consumption-per 100 cubic ft over 1000 cubic ft a) Residential none b) Commercial $ 1.71 $ 1.78 $ 1.85 13.40.040 b) Hotel/Motel $ 1.71 $ 1.78 $ 1.85 13.40.030 2) Residential a) Single Family 1 unit - per month $ 32.71 $ 34.02 $ 35.38 b) Senior Reduced/Low Income - per month $ 10.94 $ 11.38 $ 11.84 3.200.150 c) Multi-Family 1 - 4 units - per month $ 32.71 $ 34.02 $ 35.38 13.40.020 d) Multi-Family 5+ units - per month $ 26.37 $ 27.43 $ 28.53 13.40.020 3) Commercial - base fee - per month $ 43.98 $ 45.74 $ 47.57 13.40.040 4) Hotel/Motel - base fee per unit/per month $ 6.93 $ 7.21 $ 7.50 13.40.030 B) Outside City 1) Consumption-per 100 cubic ft over 1000 cubic ft a) Residential none b) Commercial 50% surcharge 13.40.060 b) Hotel/Motel 50% surcharge 13.40.060 Page 82 of 112 2) Residential a) Single Family 1 unit - per month 50% surcharge 13.40.060 b) Senior Reduced/Low Income - per month 50% surcharge 13.40.060 c) Multi-Family 1 - 4 units - per month 50% surcharge 13.40.060 d) Multi-Family 5+ units - per month 50% surcharge 13.40.060 3) Commercial - base fee - per month 50% surcharge 13.40.060 4) Hotel/Motel - base fee per unit/per month 50% surcharge 13.40.060 Section 4. This Ordinance shall take effect January 1, 2019. PASSED by the City Council of the City of Pasco this 3rd day of December 2018. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ____________ __________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 83 of 112 OPTION B - Ambulance utility fee increase of 4% for 2019 and 2020. Ambulance fund pays back $1,300,000 of $2,000,000 inter-fund loan in 2019. General fund subsidizes the remainder of the loan in 2019. Page 84 of 112 ORDINANCE NO AN ORDINANCE of the City of Pasco, amending Pasco Municipal Code Sections 3.07.010 (Ambulance Utility), 3.07.160 (Water Utility), and 3.07.170 (Sewer Utility). WHEREAS, The City Council has determined that certain amendments to the Ambulance, Water and Sewer services are needed. For Water and Sewer services, the rate changes will be effective for three years, 2019, 2020, and 2021. For Ambulance services, the ambulance utility fee rate changes will be effective for two years, 2019 and 2020; Ambulance Transport Fee rate changes will be effective for one year, 2019. NOW, THEREFORE, the City Council of the City of Pasco, Washington, does ordain an ambulance utility fee increase of 4% for 2019 and 2020, ambulance transport fee increase of $50 for 2019, sewer rate increase of 4% for each of the three years and a water rate increase of 3% for each of the three years, as follows: THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. PMC Section 3.07.010, subsection A) and B) is hereby amended and shall read as follows: 3.07.010 AMBULANCE UTILITY EFFECTIVE 01/01/2019 A) Ambulance Service Rates: 2019 2020 Reference Resident Rate $650 $650 3.05.040 Non-Resident Rate $1,100 $1,100 3.05.040 B) Monthly Utility Rate per ERU $15.58 $16.20 3.05.025 Section 2. PMC Section 3.07.160, subsections A), B), and C) are hereby amended and shall read as follows: 3.07.160 WATER UTILITY EFFECTIVE 01/01/2019: Fee/Charge Reference 2019 2020 2021 A) Inside City 1) Consumption - per 100 cubic foot a) Residential/Commercial $ 0.83 $ 0.85 $ 0.88 13.20.050 b) Bulk - per 1000 gallons $ 1.37 $ 1.41 $ 1.45 13.20.070 2) Residential - single family base fees a) 3/4 and 5/8 inch - per month $ 19.37 $ 19.96 $ 20.55 13.20.020 b) 1 inch - per month $ 29.04 $ 29.91 $ 30.81 13.20.020 c) Senior Reduced/Low Income i. 3/4 and 5/8 inch - per month $ 6.44 $ 6.63 $ 6.83 3.200.150 ii. 1 inch - per month $ 9.71 $ 10.00 $ 10.30 3.200.150 3) Commercial - base fees a) 3/4 inch - per month $ 27.31 $ 28.13 $ 28.97 13.20.030 Page 85 of 112 b) 1 inch - per month $ 39.94 $ 41.14 $ 42.37 13.20.030 c) 1-1/2 inch - per month $ 76.91 $ 79.22 $ 81.60 13.20.030 d) 2 inch - per month $123.35 $ 127.05 $130.86 13.20.030 e) 3 inch - per month $168.48 $ 173.53 $178.74 13.20.030 f) 4 inch - per month $242.76 $ 250.04 $257.54 13.20.030 g) 6 inch - per month $378.93 $ 390.30 $402.01 13.20.030 h) 8 inch - per month $525.12 $ 540.87 $557.10 13.20.030 B) Outside City; effective 11/1/02 1) Consumption - per 100 cubic foot a) Residential/Commercial 90% surcharge 13.20.080 b) Bulk - per 1000 gallons 90% surcharge 13.20.080 2) Residential - single family base fees a) 3/4 and 5/8 inch - per month 90% surcharge 13.20.080 b) 1 inch - per month 90% surcharge 13.20.080 c) Senior Reduced/Low Income 90% surcharge 13.20.080 3) Commercial - base fees a) All Sizes 90% surcharge 13.20.080 Section 3. PMC Section 3.07.170 subsection A) is hereby amended and shall read as follows: 3.07.170 SEWER UTILITY EFFECTIVE 01/01/2019: Fee/Charge Reference 2019 2020 2021 A) Inside City 1) Consumption-per 100 cubic ft over 1000 cubic ft a) Residential none b) Commercial $ 1.71 $ 1.78 $ 1.85 13.40.040 b) Hotel/Motel $ 1.71 $ 1.78 $ 1.85 13.40.030 2) Residential a) Single Family 1 unit - per month $ 32.71 $ 34.02 $ 35.38 b) Senior Reduced/Low Income - per month $ 10.94 $ 11.38 $ 11.84 3.200.150 c) Multi-Family 1 - 4 units - per month $ 32.71 $ 34.02 $ 35.38 13.40.020 d) Multi-Family 5+ units - per month $ 26.37 $ 27.43 $ 28.53 13.40.020 3) Commercial - base fee - per month $ 43.98 $ 45.74 $ 47.57 13.40.040 4) Hotel/Motel - base fee per unit/per month $ 6.93 $ 7.21 $ 7.50 13.40.030 B) Outside City 1) Consumption-per 100 cubic ft over 1000 cubic ft a) Residential none b) Commercial 50% surcharge 13.40.060 b) Hotel/Motel 50% surcharge 13.40.060 Page 86 of 112 2) Residential a) Single Family 1 unit - per month 50% surcharge 13.40.060 b) Senior Reduced/Low Income - per month 50% surcharge 13.40.060 c) Multi-Family 1 - 4 units - per month 50% surcharge 13.40.060 d) Multi-Family 5+ units - per month 50% surcharge 13.40.060 3) Commercial - base fee - per month 50% surcharge 13.40.060 4) Hotel/Motel - base fee per unit/per month 50% surcharge 13.40.060 Section 4. This Ordinance shall take effect January 1, 2019. PASSED by the City Council of the City of Pasco this 3rd day of December 2018. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ____________ __________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 87 of 112 AGENDA REPORT FOR: City Council November 27, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Basin Disposal Inc. - Proposed 2019 Rate Increase; Review by Council Committee I. REFERENCE(S): BDI Letter 7/18/2018 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the report of the Committee on Solid Waste Rates and the 2019 Basin Disposal Service rates as proposed. III. FISCAL IMPACT: Solid Waste Rates to Increase 4.4% 1/1/2019 IV. HISTORY AND FACTS BRIEF: On October 22, BDI personnel made a presentation on services in the City including a proposed 2019 rate increase and revised market conditions regarding recycled materials and solid waste disposal. This City has had a long relationship with Basin Disposal for handling the City's solid waste. The agreement with BDI negotiated in 2015 is for a 15-year term with automatic 1-year extensions of the expiration date with each anniversary, unless notice of termination is given. The agreement sets the terms and classes of service and provides for the conditions of rate increases, which may occur annually. Basic rate increases are tied to the Consumer Price Index (80%) while other adjustments (i.e. tipping fees are disposal costs, etc.) due to outside costs,may also be requested. There is an annual rate adjustment cap of 5%. The proposed increase for 2019 is 4.4% (see 7/18/18 letter). BDI is responsible for Page 88 of 112 notification of customer rate adjustments. With the implementation of the rate increase, the cost for a standard 96 gallon container/disposal will rise from $19.69 per month to $20.58. The rate for for qualifying senior citizens will be $10.28, up from $9.83. V. DISCUSSION: Following the presentation in October, the Council formed a committee to review the details of solid waste rate setting with BDI officials. On November 16, the Committee, consisting of Mayor Watkins and Mr. Alvarado, met with Dave Atwell, BDI Pricing Manager and Stan Strebel, City Staff. Mr. Atwell provided a detailed power point presentation on the rate setting process and how (i.e. classes customer various its allocates costs and determines BDI to commercial, residential, etc.) As much of the area served by BDI falls under the jurisdiction of the Washington Utilities and Transportation Commission, BDI follows the same process and form for its Pasco business, subject to the agreement with the City. The Solid Waste Collection Agreement with the City set s the areas on cost centers which may trigger increases and the limits thereof (see specific details above and in BDI letter). The proposed rate increase of 4.4% refers to the overall revenue increase allowed. The rates for specific classes may vary based on actual costs of services, etc. (see cost impacts for residential customer in History and Facts Brief above). Page 89 of 112 PO.Box3850 Pasco.WA993023850 phone [509]5472476 fax 4509)5418617 July 18,2018 Stan Strebel Deputy City Manager 525 N 3“Ave 3”‘Floor Pasco,WA 99301 Dear Mr.Strebel: I hope this letter ?nds you in good health and spirits.It is time for the contractual rate adjustment based on the Consumer Price Index (CPI).Also for the turn of the year,we have two pass through adjustments from the Transfer station,owned and operated by Columbia Basin,LLC.(CBLLC). The contract specifies an Annual Rate Adjustment tied to the CPI (Section 6.3.1 on page 20),based on 80%of the West Urban CPI,size class B/C.We are once again utilizing June data.The 12 month percentage change is 3.2%;the adjustment factor is 2.56%(3.2%x .80 12.56%)to be applied to all rates defined in the contract.For your convenience,I am enclosing a copy of the proposed rates along with a copy ofthe CPI sheet. The second portion of the year’s rate adjustment comes from increased disposal expenses (Section 6.3.2 on page 21),CBLLC has notified that the disposal rates for Solid Waste (MSW)and Freon have increased.MSW has increased from $46.25 per ton to $49.00 per ton and Freon disposal has increased from $35.00 per unit to $54.64 per unit,a 6%increase and 56%increase respectively.The overall weighted average change for disposal expense is 2.05%when applied to all services with a disposal expense component. Combining the two contractually authorized changes,the overall change to garbage rates will be 4.4%, effective January 1,2019. We are most willing to meet with you for conversation on the topic of the rate adjustment and any other solid waste issues.Thank you for your attention in this matter,and please feel free to contact me at 509- 542-4957 or 509—547—2476,should you have any questions. I would also like to take the opportunity to thank you and the City Council of Pasco for allowing us to serve the Pasco City Residents. Sincerely, E? Dave Atwell Pricing Manager Basin Disposal,Inc. Enclosures Page 90 of 112 BASIN a/dc‘/com! CITY OF PASCO RATES EFFECTIVE 1I1I19 P.O.BOX.3850 Pasco,WA 993023850 phcnv (509)547 2476 fax (509)5473617 PER PER SPEC RESI I MULTI-FAMILY FEES MONTH PRORATE COMMERCIAL CAN FEES MONTH PRORATE PIU 96 GAL-EACH $20.53 $4.75 64 GAL -EACH $24.20 $5.59 $17.35 95 GAL ADDTL -EACH $2.12 $0.49 96 CAL -EACH $44.78 $10.54 $22.51 SENIOR 64 GAL —EACH $10.23 $2.37 EXTRA TTEMS-EACH $4.23 CARRY OUT 7 ROLL OUT -5'-25‘$14.72 $3.40 RESTART FEE (NONPAY ONLY)$45.40 RETURN TRIP CHARGE $11.51 CARRY OUTIROLL OUT AFTER 5 $14.72 $3.40 RESTART FEE (NONPAY ONLY)$45.40 OVERSIZEIOVERWETGHT CART $5.33 RESIDENTIAL DEPOSIT $35.00 RETURN TRIP CHARGE -PER UI $11.51 GATE CHARGE —PER MONTHIPl $14.72 $3.40 DAILY EXTRA YARDS 7 EACH $15.79 TEMP CARTS &SMALL CONTAINERS EACH RENT PRE-PAY COMMERCIALCAN DEPOSIT $35.00 TEMP CART DELIVERY FEE $11.51 PER SPEC EXTRA 64 GAL PER DUMP $7.81 $5.02 $35.00 PERM SMALL CONTAINERS MONTH PER PIU PIU PIU 96 GAL PER DUMP $14.47 $5.02 $35.00 1 50 YD 1X $122.70 $28.34 $52.59 $28 34 TEMP CONTAINER DEUVERY FEE $22.35 1 50 YD 2><$235.49 $54.62 3YD (4 x 4 1/2 x 5)$51.53 $5.02 $125.00 1 50 YD ax $355.97 $32.44 4m (4 x 6 x 5)$72.78 $5.02 $125.00 1 50 YD 4><$474.10 $109.49 GYD (5 x e X 5)$59.52 $5.02 $125.00 1 50 YD 5x $530.07 $133.97 aYD (5 x 5 X 7)$111.23 $5.02 $125.00 2 0 YD 1><$145.01 $33.49 $57.34 $33.49 RETURN TRIP CHARGE -CART $11.51 2 0 YD2x $278.88 $54.41 RETURN TRIP CHARGE -CONTAINER $22.35 2 0 YD 3x $415.32 $95.51 2 0 YD 4X $552.18 $127.52 2 0 YD 5x $530.45 $157.15 DROP BOXES PERM TEMP 3 0 YD TX $167.33 $33.54 $62.99 $38.64 PREPAY TEMP,DEPOSIT PERM $250.00 $250.00 3 0 YD zx $323.49 $74.71 TEMP DAILYRENT N/A $7.35 3 0 YD 3X $455.25 $112.07 DELIVERY FEE $57.54 $57.54 3 0 YD 4x $535.34 $145.35 MILEAGE »To OUTSIDE CTTYLIMTTS"$3.39 $3.39 PERM MO 3 0 YD 5x $735.45 $151.53 DUMP FEES.PER TON $55.52 $55.52 RENT 4 0 YD 1x $205.35 $47.55 $72.00 $47.55 11 YD &15 YD $146.47 $146.72 $145.47 4 0 YD 2x $407.15 $94.03 20 YD $151.70 $151.95 $151.70 4 0 YD 3x $602.38 $139.12 30 YD $156.93 $157.13 $155.93 4 0 YD 4x $735.45 $1231.53 40 YD $157.39 $157.54 $157.39 4 0 YD 5X $970.50 $224.13 50 YD $177.35 $173.11 $177.35 6 0 YD 1x $252.15 $50.54 $84.87 $60.54 RESTART FEE (NONPAY ONLY)$45.40 $45.40 $45.40 5 0 YD 2x $513.71 $119.79 GATE CHARGE -PER PICK UP $3.40 6 0 YD 3x $759.71 $177.75 TRIP CHARGE $57.54 5 0 YD 4x $1,015.12 $234.44 6.0 YD 5><$1,271.59 $293.59 COMPACTORS PERM a 0 YD 1x $334.55 $77.29 $101.51 $77.29 DELIVERY FEE (TF EDI OWNED)$57.54 3 0 YD 2x $652.58 $150 71 DUMP FEES,PER TON $56.52 5 0 YD 3x $931.55 $225.71 1545 YD COMP HAUL CHARGE $130.55 3 0 YD 4x $1,232.34 $295.27 RESTART FEE (NONPAY ONLY)$45.40 5 0 YD 5x $1,589.60 $357.11 MILEAGE »TO OUTSIDE CTTYLIMITS"$3.39 EXTRAYARDS -EACH $15.79 TRIP CHARGE $57.54 RETURN TRIP CHARGE —PER UI $22.55 DISCONNECT FEE PER PICK UP $3.39 COMMERCIALDEPOSIT 1 MONTH SERVICE TURN AROUND CHARGE $31.33 DEPOSIT PERM $250.00 PER SPEC EXTRA FRONT LOAD COMPACTORS MONTH PER PIU PIU PIU 2 0YD CDMP1X $190.02 $43.33 $55.74 $43.83 MISC ADDITIONAL CHARGES EACH MONTHLY 3 OYD COMP 1X $229.08 $52 91 $75.77 $52.51 EXTRAITEMS ~EACH (COMMERCIAL ONLY)$4.23 4 0 YD COMP 1x $279.27 $54.50 $37.35 $64.50 EIULKYITEMSIFURNITURE -EACH $15.75 5 0 YD COMP 1x $352.94 $83.82 $105.53 $33.32 REFRIGERATED APPLIANCES 4 EACH $54.55 EXTRACOMP YARDS -EACH $31.57 STANDARD APPLIANCE -COMM ONLY $14.37 COMMERCIALDEPOSIT 1 MONTH SERVICE REPLACEMENT CAN CHARGE $88.93 RETURNED CHECK FEE $36.61 COMMERCIAL ADDITIONAL FEES EACH GATE CHARGE $3.40 $14.72 CARRY OUT/ROLLOUT 525'$14.72 $3.40 CAR TIRES 4 EACH $5.25 OVERWEIGHT CONT IPER YD $15.79 TRUCK TIRES -EACH $10.50 RESTART FEE (NONPAY ONLY)$45.40 STEAM CLEAN FEL CONTAINER $42.37 GATE CHARGE -FER MONTHIP1 $14.72 $3.40 STEAM CLEAN DROP BOX $105.13 HOURLY RATE (1/ZHR MIN)$99.39 LOCKING CONTAINER PREP $99.35 "MILEAGE ONLV CHARGEDFOR MILES DRWVENOUTSIDE CITYLIMITS" X:\CityCOnIraC(S\_BDl_Pa5co\ CORERateCharIg=_PasCo_Jan2O19 7/31/2015Page 91 of 112 AGENDA REPORT FOR: City Council November 27, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Amendments to Municipal Code - Title 3, Entitled "Revenue and Finance" I. REFERENCE(S): Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. _____ amending sections 3.93 and 3.127 and creating chapter 3.128 of the Pasco Municipal Code and, further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: In July of 1997, the City Council passed Ordinance #3242, which established Chapter 3.127 of the Pasco Municipal Code and created a “Stadium-Convention Center Fund.” The Ordinance also directed all revenues from lodging excise tax to be deposited in equal shares to the TRAC Fund and the Stadium-Convention Center Fund. Approved disbursements to third parties are budgeted in the Stadium Fund. The City has followed protocol for lodging tax statutes by submitting applications along with other entities and going through the approval process to receive funds. However, in accordance with RCW 67.28.1815, all revenue from lodging excise tax and all approved distributions must be accounted for in a special fund solely for this purpose. V. DISCUSSION: The following is a list of recommended changes to the Pasco Municipal Code: • Creation of a new Chapter 3.128, which authorizes creation of the “Hotel Motel Excise Tax Fund." Page 92 of 112 • Change to Chapter 3.93 Lodging Excise Tax to require all lodging excise tax revenues be credited to the new Hotel Motel Excise Tax Fund. • Change to Chapter 3.127 Stadium-Convention Center Fund to define the purpose of the fund and eliminate the verbiage regarding lodging excise tax and tourism promotion. • Change to the title of Chapter 3.99 Special Lodging Assessment to Tourism Promotion Area and renaming the Special Lodging Assessment Fund to Tourism Promotion Area Fund. This fund accounts for a charge on lodging of $2 per night that is collected by the State Department of Revenue and distributed monthly to the City. The funds are passed through to the Tri -Cities Visitor and Convention Bureau to be used for tourism promotion. This fund has been mistaken for a lodging excise tax fund and the name change better clarifies the actual purpose and use of the fund. While seemingly complex, this proposal is essentially a housekeeping measure necessary to update the municipal code such that it is compliant with current State law. Page 93 of 112 ORDINANCE NO. _______ AN ORDINANCE AMENDING CHAPTER 3.93 AND 3.127, AND CREATING CHAPTER 3.128 OF THE PASCO MUNICIPAL CODE. WHEREAS, the Lodging Excise Tax is mandated for tourism promotion and subject to the requirements of RCW 67.28; and WHEREAS, expenditures of the Lodging Tax are subject to recommendations from the Lodging Tax Advisory Committee (LTAC) prior to approval by City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. A new chapter of the Pasco Municipal Code is created as follows: CHAPTER 3.128 HOTEL/MOTEL EXCISE TAX FUND Sections: 3.128.010 CREATED ................................................................................... 68 3.128.020 PURPOSE ................................................................................... 68 3.128.030 USE ........................................................................................... 68 3.128.010 CREATED. RCW 67.28 governs the use of lodging tax funds and outlines required annual reporting of lodging tax revenues. In accordance with RCW 67.28, the City establishes and creates a fund for the purpose of collecting all monies received from the Department of Revenue for lodging excise tax. All proceeds of hotel/motel excise tax imposed under this chapter shall be deposited in the special fund to be known as the “Hotel/Motel Excise Tax Fund”. 3.128.020 PURPOSE. Monies deposited in the fund are intended to be used for activities, operations and expenditures designed to increase tourism and for acquisition and/or operation of tourism-related facilities in accordance with RCW 67.28. 3.128.030 USE. Applications for lodging tax funds must be submitted to and approved by the Lodging Tax Advisory Committee (LTAC). The LTAC is hereby authorized and directed to implement rules and materials consistent with this chapter and applicable state law for purposes of application, screening, and submission for lodging tax revenues for the uses of said funds as provided herein. The City is also authorized to use lodging tax funds for the uses provided herein; provided, that the City shall also meet all application criteria before approving any use of said funds. Section 2. Pasco Municipal Code 3.127 be amended as follows: Page 94 of 112 CHAPTER 3.127 STADIUM-CONVENTION CENTER FUND 3.127.010 CREATED. There is created a special fund in the City to be known as the “Stadium-Convention Center Fund.” One-half of all lodging excise taxes levied and collected shall be credited to the “Stadium-Convention Center Fund.” Such taxes collected and placed in this special fund shall be used solely for the purpose of paying all or any part of costs of tourist promotion, acquisition of tourist-related facilities, or operation of tourism-related facilities or to pay for any other uses as authorized by Chapter 6.28 RCW, as now or hereafter amended including, but not limited to paying all or any part of the costs of acquisition, construction or operation of stadium facilities and/or convention center facilities, or to apply or secure the payment of all or any portion of general obligation bonds or revenue bonds or revenue bonds issued for such purposes and until withdrawn for use the monies accumulated in such a fund may be invested in interest-bearing securities by the Finance Manager in any manner authorized by law. (Ord. 3557 Sec. 75, 2002; Ord. 3243 Sec. 4, 1997.) There is created a special fund in the City to be known as the “Stadium-Convention Center Fund”, for the purpose of accounting for funds received, disbursed and expended for the operation and maintenance of the Stadium facility. 3.127.020 USE. The fund shall be used for the proper receipting and disbursement of funds utilized, borrowed and expended in connection with the Stadium facility. Section 3. Pasco Municipal Code 3.93.040 be amended as follows: CHAPTER 3.93 LODGING EXCISE TAX 3.93.040 ALLOCATION USE OF TAX REVENUES . The tax levied and collected under this chapter shall be credited in equal shares to the special fund of the City commonly known as the “TRAC Fund” “Hotel Motel Excise Tax Fund” provided in Chapter 3.1268 of this Title and the special fund known as the “Stadium-Convention Center Fund” as provided in Chapter 3.127 of this Title. Such taxes collected and placed in this special fund shall be used solely for the purpose of paying all or any part of activities, operations and expenditures designed to increase tourism, including promotion, acquisition of tourist-related facilities, or operation of tourism-related facilities or to pay for any other uses as authorized by Chapter 67.28 RCW, as now or hereafter amended. Section 4. Pasco Municipal Code 3.99 be amended as follows: CHAPTER 3.99 SPECIAL LODGING ASSESSMENT CHAPTER 3.99 TOURISM PROMOTION AREA 3.99.050 SPECIAL LODGING ASSESSMENT TOURISM PROMOTION AREA FUND. There is hereby established and created a special fund to be known as the Special Lodging Assessment Tourism Promotion Area Fund. Any and all revenues received from the Special Lodging Assessment special lodging assessments shall be credited to the Special Lodging Assessment Tourism Promotion Area Fund. All expenditures from such fund shall Page 95 of 112 be paid to the Tourism Promotion Area Manager solely for the purpose of tourism promotion as provided in Section 3.99.030 above. (Ord. 3669, 2004.) Section 5. This Ordinance shall take effect January 1, 2019. PASSED by the City Council of the City of Pasco this 3rd day of December 2018. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ____________ __________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 96 of 112 AGENDA REPORT FOR: City Council December 3, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Inter-fund loan to the Ambulance Fund I. REFERENCE(S): Ordinance - Option A Ordinance - Option B II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ________ authorizing an inter-fund loan to the Ambulance Fund. III. FISCAL IMPACT: Option A: General Fund loans $2,000,000 to the Ambulance Fund in 2018. The Ambulance Fund pays back the loan in full over five (5) years. Option B: General Fund loans $2,000,000 to the Ambulance Fund in 2018. The Ambulance Fund pays back $1,300,000 of the $2,000,000 loan in 2019. The General Fund subsidizes the remainder of the loan in 2019. IV. HISTORY AND FACTS BRIEF: The Ground Emergency Medical Transportation (GEMT) program was a result of House Bill 2007 and was passed during the 2015-16 Legislative Session. The GEMT program provides supplemental payments to publicly owned or operated qualified GEMT providers. The supplemental payments cover the funding gap between a provider’s actual costs per GEMT transport and the allowable amount received from Washington Apple Health (Medicaid) and any other sources of reimbursement. GEMT reimbursements were expected as early as 2017, but implementation was delayed due to the complex nature of the program and the coordination required between Federal and State entities to complete it. The City started receiving monthly GEMT payments in July 2018. Page 97 of 112 V. DISCUSSION: The Ambulance Fund needs $2,000,000 of cash infusion for the 2018 year primarily due to the aforementioned delay in GEMT reimbursements. The City expects to receive $1,300,000 in 2019 to pay back the General Fund. However, the remainder of the loan can be paid back in installments over four years or Council can choose to forgive this portion of the loan and provide the fund with this one-time subsidy in 2019. Option A: General Fund loans $2,000,000 to Ambulance Fund in 2018. Ambulance Fund pays back the loan in full over five (5) years. Option B: General Fund loans $2,000,000 to Ambulance Fund in 2018. Ambulance Fund pays back $1,300,000 of the $2,000,000 loan in 2019. General fund subsidizes the remainder of the loan in 2019. Staff has presented to Council on this issue throughout the 2019-2020 Biennial Budget process. Page 98 of 112 OPTION A - General Fund loans $2,000,000 to Ambulance Fund in 2018. Ambulance fund pays back the loan in full over five (5) years Page 99 of 112 RESOLUTION NO._________ A RESOLUTION AUTHORIZING AN INTERFUND LOAN TO THE AMBULANCE FUND. WHEREAS, the City Council of the City of Pasco, pursuant to RCW 35.33.121, finds that it is in the best interest of the City to lend funds from the General Fund to the Ambulance Fund and to provide for the repayment thereof; and WHEREAS, in 2016 the Ambulance Fund began the process of implementing, with the assistance of the State of Washington Health Care Authority, the Ground Emergency Medical Transport reimbursement program (GEMT); and WHEREAS, the Ambulance Fund required a one-day loan at the end of 2017 to present a positive cash balance and operated in 2018 with an excess of expenses over revenues; and WHEREAS, while GEMT program payments have been received for the current year activity only, beginning in July 2018, no prior year transport activity has been reimbursed; and WHEREAS, the Ambulance Fund anticipates receipt of approximately $1,300,000 in revenue in 2019 related to the reimbursement of the Ground Emergency Medical Transport (GEMT) for transports provided prior to July 2018; and WHEREAS, the Ambulance Fund anticipates additional sufficient revenues over the period of the loan to make payments of principal and interest under the terms of the loan; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY RESOLVE AS FOLLOWS: Section 1: Authorization for Loan. The Finance Director of the City of Pasco is hereby authorized and directed to make the following loan from the City of Pasco General Fund to the Ambulance Fund in the sum of $2,000,000. Section 2. Terms. The effective date of the loan shall be January 1, 2018. The fund will pay interest for 2018. In 2019, the first installment of principal and interest will coincide with the receipt of prior years’ GEMT reimbursement. The remaining four (4) payments of principal and interest will take place annually on the anniversary date of the first debt service payment. The interest rate for the term of the loan is set equal to the Local Government Investment Pool (LGIP) Net Rate of Return as of the month of the installment payment due date. Section 3. Memorialization. This resolution shall constitute memorialization of the loan and its terms. Page 100 of 112 PASSED by the City Council of the City of Pasco, Washington, this 3rd day of December 2018. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 101 of 112 Interest Principal Balance 2,000,000 2018 40,000 - 2,000,000 2019 40,000 1,300,000 700,000 2020 14,000 175,000 525,000 2021 10,500 175,000 350,000 2022 7,000 175,000 175,000 2023 3,500 175,000 - Totals 115,000 2,000,000 Interest 2.000% LGIP Estimate Principal 2,000,000 OPTION A - No loan forgivness. Interfund Loan General Fund to Ambulance Page 102 of 112 OPTION B - Ambulance fund pays back $1,300,000 of $2,000,000 inter-fund loan in 2019. General fund subsidizes the remainder of the loan in 2019. Page 103 of 112 RESOLUTION NO._________ A RESOLUTION AUTHORIZING AN INTERFUND LOAN TO THE AMBULANCE FUND. WHEREAS, the City Council of the City of Pasco, pursuant to RCW 35.33.121, finds that it is in the best interest of the City to lend funds from the General Fund to the Ambulance Fund and to provide for the repayment thereof; and WHEREAS, in 2016 the Ambulance Fund began the process of implementing, with the assistance of the State of Washington Health Care Authority, the Ground Emergency Medical Transport reimbursement program (GEMT); and WHEREAS, the Ambulance Fund required a one-day loan at the end of 2017 to present a positive cash balance and operated in 2018 with an excess of expenses over revenues; and WHEREAS, while GEMT program payments have been received for the current year activity only, beginning in July 2018, no prior year transport activity has been reimbursed; and WHEREAS, the Ambulance Fund anticipates receipt of approximately $1,300,000 in revenue in 2019 related to the reimbursement of the Ground Emergency Medical Transport (GEMT) for transports provided prior to July 2018; and WHEREAS, the Ambulance Fund anticipates additional sufficient revenues over the period of the loan to make payments of principal and interest under the terms of the loan; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY RESOLVE AS FOLLOWS: Section 1: Authorization for Loan. The Finance Director of the City of Pasco is hereby authorized and directed to make the following loan from the City of Pasco General Fund to the Ambulance Fund in the sum of $2,000,000. Section 2. Terms. The effective date of the loan shall be January 1, 2018. The fund will pay interest for 2018. The first installment of principal and interest will coincide with the receipt of prior years’ GEMT reimbursement. The remaining $700,000 will be subsidized by General Fund in 2019. The interest rate for the term of the loan is set equal to the Local Government Investment Pool (LGIP) Net Rate of Return as of the month of the installment payment due date. Section 3. Memorialization. This resolution shall constitute memorialization of the loan and its terms. Page 104 of 112 PASSED by the City Council of the City of Pasco, Washington, this 3rd day of December 2018. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 105 of 112 Interest Principal Subsidy Balance 2,000,000 2018 40,000 - - 2,000,000 2019 40,000 1,300,000 700,000 - 2020 - - - - 2021 - - - - 2022 - - - - 2023 - - - - 80,000 1,300,000 700,000 Interest 2.00% LGIP Estimate Principal 2,000,000 OPTION B - $700,000 Subsidy ( Partial Loan Forgiveness) Interfund Loan General Fund to Ambulance Page 106 of 112 AGENDA REPORT FOR: City Council November 28, 2018 TO: Dave Zabell, City Manager Regular Meeting: 12/3/18 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Non-Represented Wage and Salary Plans I. REFERENCE(S): Proposed Ordinance - Non-Represented, Non-Management Proposed Ordinance - Management II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. ____, providing for certain adjustments in the non-represented, non-management wage plan beginning January 1, 2019 and, further, authorize publication by summary only. MOTION: I move to adopt Ordinance No. ____, providing for certain adjustments in the authorize and, 2019 1, further, beginning plan salary January management publication by summary only. III. FISCAL IMPACT: Estimated cost of $377,218 over a total of 122 budgeted employees for 2019. IV. HISTORY AND FACTS BRIEF: The City utilizes “comparable” cities compensation plans when negotiating union contracts for police and fire employees. To maintain competitiveness and lessen wage compression similar and maintain rough parity throughout the organization, comparable cities are used in evaluating wage, salary and total compensation plans of other City work groups (public works/facilities, non-represented, non-management and management positions). The current list of comparable agencies reflect cities outside the Puget Sound area, within approximately 50% of Pasco’s population and within approximately 20% of the City's general tax base measurement (annual property tax, sales tax and utility tax revenues). Page 107 of 112 Organized bargaining units (police, fire and public works/facilities) negotiate specific adjustments in bargaining contracts every two to three years, which generally provide for an annual adjustment. Non-represented employees (management and non- management) rely on action by the City Council as part of the budget process. The Cost and equity internal maintain to Living (COLA) Allowance Of attempts competitiveness for the City in retention and recruitment of employees. V. DISCUSSION: While a difficult but quick way to balance a budget, ignoring inflationary impacts on employee salaries over time serves to erode competitiveness, which in turn impacts recruitment and retention, and can also create wage compression and encourage further unionization of the workforce. For these reasons it is advisable that when economic conditions permit, adjustments be made to restore/maintain the competitiveness of the non-union wage scale. Council has accomplished that general competitiveness over the past few years and this proposal maintains the progress made in the regard. Based on comparable analysis, the rate of inflation (3.2%), the need to maintain a capable workforce and compensate them fairly, the recommended 2019 COLA adjustment for non-represented schedules, management and non-management, is 3.0%. The proposed adjustment is incorporated into the schedules attached hereto and incorporated into the 2019 budget. The proposed non-management wage schedule is adjusted to reflect a 3.0% increase, and the positions of : GIS Administrator, and Database and System Administrator (3) are adjusted to reflect market conditions of an industry where demand for such skills is high and operation need for such skills critical to mission success; and the position of Safety/Risk Program Administrator is re-classified to include additional responsibilities and for internal and external parity. The proposed adjustments to these positions serve only to increase the maximum range for those positions and not the individual salary of the incumbent(s), which is an entirely separate process. Similarly for management positions, the three percent (3.0%) COLA is recommended. In addition, an analysis of internal equity (compression and parity) as well as comparability with similar sized cities' wage bands for the following position is recommended: Customer Service Manager. The proposed adjustment to this position serves only to increase the maximum range for the position and not the individual salary of the incumbent, which is an entirely separate process. The schedule also formalizes the upgrading of two positions which were adjusted subsequent to the approval of the 2018 schedule: Deputy Police Chief (upgraded from Captain position) and Deputy C&ED Director (from Economic Development Specialist). These upgrades were discussed previously with Council and included in the 2018 budget, but were inadvertently omitted from the schedule. Page 108 of 112 The cost of the recommended increase (3.0% COLA, plus market adjustments) of the non-management wage scale is estimated to be $231,698 (94 employees) for 2019. The cost of the recommended two percent (3.0%) COLA for the management salary plan, plus the equity adjustment is estimated to be approximately $130,520 (28 employees) for 2019. Finally, the City has for many years provided a sum in the budget that the City Manager is authorized to use for "merit pay" increases for management level employees (excepting the City Manager). Such increases are one time (expire with each year) and are based solely upon job performance and achievement demonstrated beyond that regularly expected of the position. As the sum ($50,000) budgeted for that purpose has not been increased since 2012 and due the growth of the City and organization several management positions with been added since that time. The ordinance adjusting the management level salaries is proposed with the merit pay level at $65,000, an increase of $15,000. Staff recommends adoption of the non-represented and management salary plans as presented. Page 109 of 112 ORDINANCE NO. AN ORDINANCE concerning wages for certain Non-Management,Non- Represented Personnel beginning January 1,2019. WHEREAS,after due consideration of the cost of living index and wage rates paid by comparable cities,and the history of wage adjustments for the City’s bargaining units,the City Manager has recommended a 3.0%cost of living adjustment in the non-management wage plan; and WHEREAS,the City Council also ?nds that the proposed cost of living adjustment is appropriate in consideration of the Department of Labor’s Consumer Price Index and comparability within the City and with other jurisdictions;NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS: Section 1.The wage scale for those non—management positions is speci?ed in the attached Exhibit “A”which Exhibit is incorporated by reference as if fully set forth herein.The City Manager shall designate the appropriate hourly wage step in Exhibit “A”for each employee covered by this Ordinance,considering the employee’s time in the position,the current hourly wage,and the evaluation of the employee’s performance. Section 2.The step increases set forth in Exhibit “A”are dependent upon a satisfactory performance evaluation.If the performance evaluation of an employee demonstrates superior performance and upon recommendation of the Department Director,the City Manager has the discretion to advance an employee an additional pay step over that step otherwise obtainable by a satisfactory performance evaluation. Section 3.The wage scale set forth in Exhibit “A”shall be effective January 1,2019 and remain in effect until this Ordinance is amended or superseded by subsequent Ordinance. Section 4.This Ordinance supersedes any con?icting prior Ordinance or con?icting provision of a prior Ordinance. Section 5.This Ordinance shall take effect ?ve (5)days after passage and publication according to law. PASSED by the City Council of the City of Pasco at a regular meeting this 3rd day of December,2018. Matt Watkins,Mayor ATTEST:APPROVED AS TO FORM: Daniela Erickson,City Clerk Leland B.Kerr,City Attorney Page 110 of 112 ADMINISTRATIVE/PROFESSIONALWAGE SCALE (Nonaltepxesented/Non-Management)-2019 Effective 01.01.2019 —3% .Step Step Step Step Step Step Step Step step Slap Step MAX P°‘"'°"6'3"”EL 1 2 3 4 5 s 7 a 9 I0 Merit Department Assistant 1 5 12.13 12.38 12.62 12.88 13.13 13.40 13.66 13.94 14.22 14.50 14.79 15.97 Administrative Assistant 1 26 18.39 18.76 19.13 19 52 19.91 20.30 20.71 21.13 21 55 21.98 22.42 24.21 Cemetery Customer Service Rep. Probation Services Clerk 27 18.76 19.13 19.52 19.91 20.30 20.71 21 13 21.55 21.98 22.42 22.87 2470 Department Assistant 2 28 19.13 19.52 19.91 20.30 20 71 21.13 21 55 21.98 22 42 22 87 23.32 25 19 Deputy Court Clerk Permit Technician 29 19.52 19.91 20.30 20.71 21.13 21.55 21.98 22.42 22 87 23 32 23.79 25.69 Accounting Clerk 33 21 13 21.55 21.98 22.42 22.87 23.32 23.79 24 27 24 75 25.25 25 75 27.81 Engineering Technician ‘i IS Technician G1S Lead Court Cierk Administrative Assistant 2 35 21.98 22.42 22.87 23 32 23.79 24 27 24.75 25.25 25 75 26.27 26.79 28.94 Code Enforcement Of?cer 37 22 87 23.32 23.79 24 27 24.75 25.25 25.75 26.27 26.79 27.33 27.87 30.10 Courtservicesspecialist 39 2379 24.27 2475 2525 25.75 26.27 29.79 27.33 27.37 29.43 2900 31.32 Legai Secretary/Paralegal P|anner1 Recreation Specialist RN Engineering Technician 2 40 24.27 24.75 25.25 25.75 26.27 26.79 27.33 27.87 28.43 29.00 29 58 31.95 Contract Specialist 41 24.75 25 25 25.75 26.27 26 79 27 33 27 87 28.43 29.00 29.58 30 17 32.59 Court Probation Officer Database Specialist HR Specialist Lead Recreation Speciaiist Network Specialist Payroll Specialist PC Specialist ExecutiveAdministrative/Assistant 43 25.75 26.27 26.79 27.33 27.57 25.43 29.90 29.53 30.17 3079 31.39 3390 Policy Analyst Procurement Speciaiist Building Inspector 45 26.79 27.33 27.87 28.43 29.00 29.58 30 17 30 78 31 39 32.02 32.66 35 27 Construction inspector Sta?Accountant Associate Planner 49 29.00 29.58 30.17 30.78 31.39 32 02 32 66 33.31 33.98 34.66 35.35 38.18 City Clerk Engineering Tech 3 Pians Examiner Associate Engineer 51 30.17 30.78 31.39 32.02 32 66 33 31 33.98 34.66 35.35 36.06 36.78 39.72 Saiety/Risk Program Administrator Biock Grant Administrator 53 31.39 32.02 32.66 33.31 33 98 34.66 35 35 36 06 36.78 37.52 38.27 41.33 Communication Manager 54 32.02 32.65 33.31 33.98 34.66 35 35 36.06 36.78 37.52 38.27 39.03 42.15 instrumentation Technician City Pianner 56 33.31 33 98 34 66 35.35 36.06 36 78 37.52 38.27 39.03 39.81 40.61 43.86 Civil Engineer Lead Accountant iS Administrators (Database,GIS, Network &System) Senior HR Analyst Senior Civil Engineer 61 36.78 37.52 38.27 39 03 39.81 40.61 41.42 42.25 43 09 43.95 44.83 48.42 Page 111 of 112 Management Salary Scale -2019 (Monthly Maximum) Effective 01.01.2019-3 % Position Maximum Salary City ManaQer CONTRACT Deputy City Manaoer 13,502 Police Chief 11,945 Public Works Director A & CS Director Finance Director 11 ,596 Fire Chief C&ED Director Deputy Fire Chief 10,816 Deputy Police Chief City Engineer Deputy C&ED Director 10,288 Police Captain HR Manager IS Manager 9 ,913 PW Superintendent Facilities Manaoer 9,147 Inspection Services Manaaer 8,474 Construction Manager PW Division Manager 8,037 Senior Prooram Manaoer Court Administrator Customer Service Manager 7,694 Recreation Services Manaoer Position by Appointment/Contract (1560 Annual Hours): !Municipal Court Judge I I 9,785! 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