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Home My WebLink About2018.11.13 Council Workshop PacketWorkshop Meeting AGENDA PASCO CITY COUNCIL 6:00 p.m. November 13, 2018 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: 3 - 74 (a) 2019-2020 Preliminary Budget 75 - 80 (b) Community Identity – Logo Development Selection 81 - 84 (c) Professional Services Agreement Design/Construction Services for Fire Stations 83 & 84 85 - 94 (d) Final Project Acceptance - 20th Ave Safety Improvements 95 - 99 (e) Final Project Acceptance - Regional Fire Training Facility 100 - 111 (f) Rivershore Reconveyance Update 112 - 114 (g) Ordinance Amending PMC Regarding "Purchasing" 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: 7. ADJOURNMENT. REMINDERS: 1. Thursday, November 15, 12:30 p.m., Greater Columbia ACH Leadership Council & Board Meeting – Tri-Cities Community Health Board Room, 800 W. Court St. (COUNCILMEMBER RUBEN ALVARADO). Page 1 of 114 Workshop Meeting November 13, 2018 2. Thursday, November 15, 4:00 p.m., Tri-Cities National Park Committee Meeting – Tri-Cities Regional Business & Visitor Center, Bechtel Board Room, 7130 W. Grandridge Blvd., Kennewick (MAYOR MATT WATKINS). 3. Thursday, November 15, 4:00 p.m., TRIDEC Board Meeting – 7130 W. Grandridge Blvd., Kennewick (COUNCILMEMBER DAVID MILNE, Rep.; COUNCILMEMBER CRAIG MALONEY. Alt.). 4. Friday, November 16, 11:30 a.m., Benton-Franklin Council of Governments Board Meeting – Ben-Franklin Transit, 1000 Columbia Park Trail, Richland. (COUNCILMEMBER BLANCHE BARAJAS, Rep., COUNCILMEMBER RUBEN ALVARADO, Alt.). This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability. (Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad.) Page 2 of 114 Presentation of 2019-20 PRELIMINARY BUDGET Tuesday, November 13, 2018 6:00 p.m. PRESENTATIONS I. INTRODUCTION: (2 minutes) ............................................................ Dave Zabell Overview of 2019-20 budget development process II. GENERAL FUND BRIEFING: (20 minutes) ...................................... Dave Zabell Discussion on General Fund Activities  Major themes implemented  Describe major revenue changes/enhancements  Describe major expenditure changes  Describe fund balance and its components III. DEPARTMENT PRESENTATIONS: (±60 minutes) Each department manager will give a short briefing on respective operating budgets  Legislative, Municipal Court, Executive, Non-Departmental .............................. Stan Strebel  Administrative & Community Services ................................................................ Zach Ratkai  Community Development ..................................................................................... Rick White  Police ................................................................................................................... Bob Metzger  Fire/Ambulance ........................................................................................................ Bob Gear  Public Works ...................................................................................................... Steve Worley IV. CAPITAL PROJECTS: (12 minutes) .................................................. Dave Zabell V. POLICY CONSIDERATIONS: (20 minutes) ............................ Dave Zabell Briefing about proposed policy considerations Briefing on long-term outlook for each fund:  Ambulance – Chief Gear and Richa Sigdel to assist  Sewer – Steve Worley and Richa Sigdel to assist  Water – Steve Worley and Richa Sigdel to assist VI. SUMMARY AND SCHEDULE: (2 minutes) .......................................Dave Zabell Page 3 of 114 June July Aug/Sep/Oct Nov/Dec Department Request Budget Hearing Budget Kickoff Analysis & Meetings Budget Adoption Biennial Budget November October Assessed Valuation from Franklin County Ad Valorem Levy Hearing & General Fund Revenues October Page 4 of 114 WHY WOULD THEY WANT US BACK? •Public Safety •Quality of Life •Economic Vitality •Direct and safeguard public investment through: Capital Improvements-Strategic Planning-Economic Development •CommunityPage 5 of 114 Community Meetings Council Goals Listening Sessions WHAT GUIDES THIS PROPOSED BUDGET? Citizen Survey Social Media Page 6 of 114 KEY THEMES 01 02 03 04 05 Projected increase of 51,000 over next two decades POPULATION GROWTH Land Use, Broadmoor, Transportation, Economic Development Plans LONG RANGE PLANNING Lewis Street Overpass, Peanuts Park, Chapel Hill LID, Road 68 Improvement MAJOR CAPITAL PROJECTS Community Asset Enhancement, Local Business Expansion & Support, New Business Recruitment & Establishment ECONOMIC DEVELOPMENT Application of technology, staffing, prioritization ORGANIZATIONAL EFFICIENCY Page 7 of 114 GENERAL FUND 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget Expense 46,760,744 47,534,503 46,344,788 67,695,689 51,336,954 Revenue 44,099,783 46,640,066 46,135,218 67,953,727 51,791,208 $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 $80,000,000 Page 8 of 114 COMPONENTS OF FUND BALANCE1RESTRICTED •Claims •Bond Proceeds •Deposits •Other limitations posed by law 2 COMMITTED •Grant funding •Donations for specific purpose •Other limitations posed by Council 3 ASSIGNED •Intended use for a specific purpose 4 UNASSIGNED •Fund balance to be used for any purpose, mostly used as operational reserve Page 9 of 114 FUND BALANCE Unassigned Fund Balance accounts for 15% of operational expenses and is slightly below the recommended 16% 2020 End Fund Balance 13,800,000 Restricted 545,000 Committed 407,000 Assigned 3,900,000 Proceeds from sale of Senior Center 1,100,000 Community Center - Proceeds from banked capacity over and beyond Fire Station 800,000 Major Capital Projects 2,000,000 Unassigned Fund Balance 8,948,000Page 10 of 114 POLICY CONSIDERATIONS1PERSONNEL •New Position Accreditation Program Coordinator 2 AMBULANCE SERVICES •Monthly Fee Increase 2019 –7% 2020 –7% •Transport Fee Increase One Time -$50 increase 3 WATER •Rate increase 2019 –3%2020 –3% 2020 –3% 4 SEWER •Rate increase 2019 –4%2020 –4% 2020 –4% Page 11 of 114 DEPARTMENT REPORTS Page 12 of 114 ADMINISTRATIVE & COMMUNITY SERVICES (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 8,754,257 7,370,499 7,533,004 7,947,579 8,270,235 FTE 47.50 32.50 32.50 33.00 33.00 - 5 10 15 20 25 30 35 40 45 50 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 Page 13 of 114 ACCOMPLISHMENTS •Implementation of Police Body Camera System •Technological transition from Franklin County 911 to SECOMM •Peanuts Park/Farmers Market & Animal Control Facility design •Completed phase I of City Hall remodel •Improved service through new program for the Softball Complex •Continue programs to conserve water usage •Started various new events •Replaced Marina Dock destroyed in 2016 •Remodeled several facilities •Implemented public record request and management systemPage 14 of 114 BIENNIAL GOALS •Create five-year IT strategic plan •Create citywide Information Services Governance Committee •Implementation of GIS AS built standards to improve asset system •Finalize design and begin construction of Peanuts Park/Farmer’s Market and Animal Control facility •Conduct needs, location, and feasibility study for Community Center •Park improvements to enhance customer experience and begin yearly survey •Training and kickoff of new Public Records Request system •Train department to utilize new Records Management SoftwarePage 15 of 114 CITY COUNCIL (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 105,774 111,918 124,511 128,823 131,717 FTE 7 7 7 7 7 - 1 2 3 4 5 6 7 8 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 Page 16 of 114 ACCOMPLISHMENTS •Developed 2019-2020 Goals •Established Inclusivity Commission and Charter •Authorized time and labor saving process enhancements •Authorized Use of Hearing Examiner for Certain Land Use Matters •Provided Mid-budget Approval of Four (4) Police Officers •Approved Funding Plan for Two (2) Fire Stations Page 17 of 114 MUNICIPAL COURT DEPARTMENT (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 1,571,331 1,458,681 1,464,406 1,577,187 1,651,510 FTE 14.75 14.75 14.75 14.75 14.75 - 2 4 6 8 10 12 14 16 - 500,000 1,000,000 1,500,000 2,000,000 Page 18 of 114 ACCOMPLISHMENTS •Redesigned forms to reduce the congestion at the court office •Implemented a new review system for No Contact Order to encourage victims to contact local domestic violence services •Improving City’s overall appearance through graffiti abatement program Page 19 of 114 BIENNIAL GOALS •Implement credit card payment system •Investigate probation programs that are more accessible to our indigent customers •Evaluate probation caseload to identify and close low risk cases •Continue to offer services to other city departments through community services program Page 20 of 114 EXECUTIVE DEPARTMENT (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 1,430,604 1,709,641 2,564,519 2,160,031 2,101,105 FTE 10 10 10.7 9.7 9.7 - 2 4 6 8 10 12 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 Page 21 of 114 NON DEPARTMENTAL& LIBRARY (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 11,552,144 7,063,302 5,493,171 24,494,474 7,003,819 - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 Page 22 of 114 ACCOMPLISHMENTS •Guided the onboarding of five new councilmembers and assisted City Council with biannual goal setting retreat in spring of 2018 •Assisted with the development and advocacy of the City Council’s legislative agenda with the Washington State Legislature •Continued to enhance City economic development efforts and opportunities •Named one of 20 All-America City finalists •Implemented on-line employment applications and tracking system Reduced work related injuries and time loss •Negotiated labor agreements with Firefighters (IAFF) and Non-Uniformed Police personnel •Received national recognition for the Alliance for Community Media “Hometown” Award for TV coverage of City CouncilPage 23 of 114 BIENNIAL GOALS •Create Employee Engagement and Professional Development Committees •Initiate 311 project •Complete pending and future labor negotiation •Implement employee portal access system •Revamp employee orientation process •Compete for All-America City award •Update City website •Implementation of new logo Page 24 of 114 COMMUNITY & ECONOMIC DEVELOPMENT (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 1,464,515 1,748,052 1,728,603 1,965,296 1,913,049 FTE 15.00 16.00 16.00 16.00 16.00 - 2 4 6 8 10 12 14 16 18 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Page 25 of 114 ECONOMIC DEVELOPMENT FUND 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSES 1,629,438 2,102,327 1,529,995 1,384,332 688,755 REVENUE 1,649,456 1,441,549 1,827,810 1,371,560 1,371,640 FTE 1 1 1 - 1 2 3 4 5 6 7 8 9 10 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 Page 26 of 114 ACCOMPLISHMENTS •Section 108 Loan Program •Revised participation techniques in 2018 RECON (retail attraction) Program to include enhanced outreach to retailers •Continuing expansion of the Urban Growth Area •Continued public outreach, education, and community support on code enforcement, fire safety inspection, & other programs •Completed CDBG funding for Pasco Specialty Kitchen to upgrade facility appearance Page 27 of 114 BIENNIAL GOALS •Fully implement revised Development Review process •Complete Urban Area explain and Comprehensive Plan update •Finalize Master Plan and Environmental Impact Study of the Broadmoor Area •Implement Boat Basin /Marine Terminal Plan •Continue to strengthen participation techniques in International Council of Shopping Center •Develop Residential Design standards •Overhaul Economic Development website •Develop and implement Hearing Examiner SystemPage 28 of 114 FINANCE DEPARTMENT (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 2,196,310 2,231,311 2,503,769 2,602,104 FTE 16.00 16.80 17.80 17.80 - 2 4 6 8 10 12 14 16 18 20 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 Page 29 of 114 ACCOMPLISHMENTS •Implemented City’s first biennial budget •Reinstated City’s banked property tax levy capacity •Completed implementation of City’s Business Licensing program to State’s Business Licensing Service program •Completed implementation of new animal licensing process •Received certified cost per ambulance transport fee for GEMT reimbursement •Continue to lead City’s Fleet Committee to identify correct fleet size, procurement process, and yearly investment for the City •Mapped City’s residential and business water meters using GIS Page 30 of 114 BIENNIAL GOALS •Establish robust procurement system •Review all rates and fees for sustainability and cost recovery •Assist with mitigation and impact fee financial studies •Create comprehensive Finance and Operations Manual •Create robust interdepartmental work order process •Address issues with aging Utility Billing Software •Submit a plan to Council for a possible rate reduction for low-income long-term disabled citizens Page 31 of 114 FIRE DEPARTMENT (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 5,619,295 7,660,554 6,859,386 7,583,091 7,683,249 FTE 35.2 35.7 39.5 39.5 39.5 - 5 10 15 20 25 30 35 40 45 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 Page 32 of 114 AMBULANCE FUND 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 5,595,599 6,585,984 8,043,496 9,165,313 8,282,232 REVENUE 5,112,040 6,870,810 7,988,028 9,130,673 7,784,546 FTE 31.0 36.5 39.5 39.5 39.5 - 5 10 15 20 25 30 35 40 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 Page 33 of 114 ACCOMPLISHMENTS •Completed SECOMM merger and consolidation of dispatch centers •Completed efforts and programs to upgrade to a Class 3 Washington State Raters Bureau rating •Completed pre-design of Fire Stations 83 and 84 •Completed comprehensive school site safety and security survey Page 34 of 114 BIENNIAL GOALS •Complete design and substantial construction for the relocation of Fire Stations 83 and 84 •Identify/secure land use options for additional Fire Stations 85 & 86 •Identify/secure alternative programmatic funding streams to meet the expanding needs of the community •Further fiscal stewardship efforts through the leveraging of regionalization Page 35 of 114 POLICE DEPARTMENT (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 14,463,698 16,488,563 16,544,348 17,474,514 18,049,670 FTE 87 88 87 92 92 - 10 20 30 40 50 60 70 80 90 100 - 5,000,000 10,000,000 15,000,000 20,000,000 Page 36 of 114 ACCOMPLISHMENTS •Hot Spotters Program –Lourdes Partnership •Prepare for CALEA Accreditation •Body Worn Camera Program •Community Outreach •Completed the long awaited merger of dispatch centers from Franklin County to SECOMM •Awarded COPS hiring grant for four officers to focus on homeless individuals •Acquired one-time WASPC WAGang grant •Increased canine unit by 50% utilizing drug forfeiture funds •Completed formal agreement with the Pasco Airport Police to provide records and back-up patrol services Page 37 of 114 BIENNIAL GOALS •Complete initial national accreditation through CALEA •Implementation of OverDose “OD” Mapping •Implement Homeless Liaison Officer (HLO) program •Complete the embedding of Mental Health Professionals into the Department •Complete table top exercise to develop and deliver Mass Causality Response Training to Lourdes Health employees •Create a partnership to enhance offender accountability with Department of Corrections •Complete survey of homeless population in conjunction with Catholic Family Services Page 38 of 114 PUBLIC WORKS (General Fund) 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 1,799,126 1,726,983 1,801,529 1,860,925 1,930,496 FTE 16.65 16.65 16.65 16.65 16.65 - 2 4 6 8 10 12 14 16 18 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Page 39 of 114 STREET FUND 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 2,038,847 2,511,020 2,344,269 2,927,838 2,620,435 REVENUE 2,390,945 2,320,447 2,204,269 2,924,746 2,525,560 FTE 10 10 10 9 9 - 2 4 6 8 10 12 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Page 40 of 114 ARTERIAL FUND 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 763,592 278,640 1,091,123 203,725 1,794,611 REVENUE 512,522 527,605 523,773 542,563 555,131 $- $300,000 $600,000 $900,000 $1,200,000 $1,500,000 $1,800,000 Page 41 of 114 TRAFFIC IMPACT FEE FUND 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 123,132 459,223 101,391 6,139 164,445 REVENUE 253,920 324,912 255,000 255,000 255,000 $- $100,000 $200,000 $300,000 $400,000 $500,000 Page 42 of 114 STREET OVERLAY FUND 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 43,030 148,044 931,871 1,355,907 2,806,006 REVENUE 866,583 1,029,596 1,003,066 1,019,770 1,066,691 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Page 43 of 114 CAPITAL IMPROVEMENT FUND 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSE 642,916 1,422,673 4,414,260 7,198,560 1,029,967 REVENUE 1,768,058 2,315,675 1,728,000 1,825,000 1,835,000 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 Page 44 of 114 UTILITY FUND –OPERATIONAL COST 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSES 26,964,569 21,849,845 24,478,188 27,996,893 25,405,985 REVENUE 23,759,675 26,099,289 28,119,735 30,530,551 28,880,751 FTE 57.7 57.7 58.7 59.7 59.7 - 20 40 60 80 100 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 Page 45 of 114 UTILITY FUND –CAPITAL COST 2016 Actual 2017 Actual 2018 Budget 2019 Budget 2020 Budget EXPENSES 8,277,511 10,205,709 11,515,125 31,304,700 11,150,000 REVENUE 5,967,863 17,965,285 4,243,000 25,622,662 11,314,827 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 Page 46 of 114 ACCOMPLISHMENTS ENGINEERING •Completed Process Water Facility Plan and Engineering Report •Completed Lewis Street Overpass Design •Complete construction of the Oregon Avenue Widening Project •Initiated revised private development review process MAJOR COMPLETED PROJECTS Page 47 of 114 ACCOMPLISHMENTS OPERATIONS •Reorganization to provide effective and efficient service •Received a 1st Place in the American Water Works Association (Central Washington) subsection for best tasting water •Advanced goal to CCTV 100% of the City’s sewer infrastructure •Received zero claims against the City for sewer backups •Completed implementation of work order module in Cartegraph •Completed Irrigation System Capacity Study •Reduced number of service calls needing response by over 27% •Redesigned maintenance programs to focus Stormwater infrastructure efforts to areas that discharge into the Columbia River •Developed a Stormwater Utility Education and Outreach Program •Increased volume of industrial waste by 13.5% into PWRF facility through facility improvementsPage 48 of 114 BIENNIAL GOALS ENGINEERING •Advance a private development review process •Complete the design of the Lewis Street Overpass Project and achieve “shovel-ready” status •Continue working on projects that improve the safety and traffic congestion on the Road 68/I- 182/Burden Blvd corridor •Continued collaboration with Ben-Franklin Transit (BFT) to enhance mobility •Completion of a Comprehensive Transportation Plan •Continue to provide Engineering support for needed utilities and transportation improvements for the Broadmoor Master Plan and Environmental Impact Analysis •Complete the design and construction of the projects identified in the Council-adopted 2019-2026 Capital Improvement Plan (CIP)Page 49 of 114 BIENNIAL GOALS OPERATIONS •Continue efforts to complete an additional 22% of the Unidirectional Flushing •Continue analysis and installation of electronic read meters •Continue working with the Department of Health on their water plants optimization program •Meet Fire Hydrant Maintenance goal of every hydrant maintained once per year •Inspect remaining City manholes so 100% are documented as assets in Cartegraph •Develop a work order system based on Cartegraph’s Overall Condition Rating for the sewer system •Achieve over 95% system reliability for irrigation service •Improve isolation of irrigation water leak •Annual completion of 100% CCTV of the City’s Stormwater infrastructure in Basins Four and Five •Complete pump and force main reconfiguration at Foster Wells Lift station to provide more reliability and redundancy •Maintain functionality of PWRF while engineered improvements are being builtPage 50 of 114 Page 51 of 114 CAPITAL IMPROVEMENT PLAN VS CAPITAL BUDGET All capital projects included in Capital Improvement Plan are not included in Capital budget •Capital Improvement Plan projects are planned projects that guide the City’s path •Capital budget projects need to be more narrow focused and highly prioritized •Unlike the CIP, ideally, all capital budget projects are fully funded Page 52 of 114 Funding Sources Current Revenue Rates, Taxes, Expansion Fees Debt Bonds & Loans Grants UnsecuredPage 53 of 114 Animal Shelter Council goal Joint venture with City of Richland and Kennewick Schedule: Expected to be completed in 2019 Funding Source: City of Pasco share (1/3) from REET Schedule: Expected to be completed in 2019 Total Estimated Cost: $4.3MPage 54 of 114 Community Center Council goal Funding Source: Approximately $1M secured, remaining unsecured - possible UTGO/LTGO bond Schedule: 2018-2021 Total Estimated Cost: $4.0MPage 55 of 114 Fire Station Relocation 83 & 84 Station 84 Meets Emergency Management Plan Includes community space for meeting and outdoor space Square Footage: 18,616+4,591 Total Estimated Cost: $12.4M Station 83 Emergency Management Plan Close proximity to high hazard facilities Square Footage: 10,168 Total Estimated Cost: $5.7M Page 56 of 114 “A” Street Sporting Complex Council goal to provide additional soccer fields Funding Source: Anticipated RCO Grant, and Park Development fund Schedule: 2018-2020 Total Estimated Cost: $1.0MPage 57 of 114 Lewis Street Overpass Construction of a new overpass over the BNSF track Funding Source: Connecting WA, Anticipated TIB, Arterial Schedule: Construction 2019-2021 Total Estimated Cost: $27.0MPage 58 of 114 Argent Road (20th Ave to Rd 36) Two Phases: Phase I -Saraceno/Varney to 20th Avenue Intersection Phase II -Road 36 to Saraceno/Varney Funding Source: Arterial Fund, partnerships with CBC & the Port of Pasco Schedule: Phase I Construction Complete: Summer 2019 Total Estimated Cost: Phase 1 -$1.8M, Phase II -$4.3MPage 59 of 114 Pavement Preservation Program Preserves and extends life of City streets Crack seal; Overlay; micro-surfacing Pavement rating system will help prioritize projects Total Estimated Cost: $3.4MPage 60 of 114 West Pasco WTP Improvements Added filtration and piping to increase treatment capacity Increases potable water supply from 6MGD to 12MGD Design: 2019; Construction: 2020 -2022 Total Estimated Cost: $3.5MPage 61 of 114 River Outfall Phase 1 Upsize sanitary sewer outfall pipe to the Columbia River Helps increase capacity at the WWTP Design: 2019; Construction: 2019-2020 Total Estimated Cost: $6.5M, revenue bondPage 62 of 114 WWTP PLC Upgrade Upgrade 1989 Era Programmable Logic & Controllers (PLC) Replace with modern technology Design: 2019; Construction: 2019 Total Estimated Cost: $855K, revenue bondPage 63 of 114 Pearl Street Lift Station (Rebuild) Rebuild existing 1950s sewer lift station Existing access hatch in sidewalk Pump station located beneath Pearl St. Design: 2017-2018; Construction: 2019-2020 Total Estimated Cost: $890K, revenue bondPage 64 of 114 Columbia East Lift Station and Forcemain Industrial Wastewater Lift Station and Dual Force Mains Directs food processor wastewater to the Process Water Reuse Facility (PWRF) Allows Removal of 1.2MGD from Municipal Wastewater Plant Funding Sources: WA State Dept. of Commerce Grant Franklin County .09 Grant Federal EDA Grant Industrial Food Processors Construction Complete: 2019 Total Estimated Cost: $7.9MPage 65 of 114 PWRF Industrial Pump Station (IPS) Improvements Replaces Irrigation Pump Station Current Pump Station at Full Capacity and at End of Life Costly Maintenance and Repair constantly needed Design: 2018; Construction: 2019 Total Estimated Cost: $4.3MPage 66 of 114 POLICY CONSIDERATION1ACCREDITATION PROGRAM COORDINATOR •Restored Position •Maintaining State and National accreditations Page 67 of 114 POLICY CONSIDERATION2AMBULANCE SERVICE FUND RATE INCREASE Monthly Fee Increase of: 2019 –7% 2020 –7% Current -$14.98 2019 -$16.03 2020 -$17.15 Transport Fee Increase of: One Time -$50 increase Residential Current -$650 2019 -$700 2020 -$700 Non Residential Current -$1050 2019 -$1100 2020 -$1100Page 68 of 114 POLICY CONSIDERATION2AMBULANCE SERVICE FUND RATE INCREASE •Debt Service to payback General Fund loan (if Council approves) •High rates of Medicare and Medicaid population •Highly regulated and specialized equipment standards •Fluctuating supplies cost –most times higher than CPI Page 69 of 114 POLICY CONSIDERATION WATER SERVICES RATE INCREASE Increase of: 2019 –3% 2020 –3% 2021 –3% 3 Page 70 of 114 POLICY CONSIDERATION WATER SERVICES RATE INCREASE •Significant maintenance and upgrade of current infrastructure needed •Avoid high rate increases when bonds are issued vs. gradual increase to accommodate needs 3 Page 71 of 114 POLICY CONSIDERATION SEWER SERVICES RATE INCREASE Increase of: 2019 –4% 2020 –4% 2021 –4% 4 Page 72 of 114 POLICY CONSIDERATION SEWER SERVICES RATE INCREASE •Significant maintenance and upgrade of current infrastructure needed •Increase in operating costs for waste water treatment facility •New infrastructure to accommodate growth •Issuance of revenue bonds anticipated in 2019 4 Page 73 of 114 Page 74 of 114 AGENDA REPORT FOR: City Council November 7, 2018 TO: Dave Zabell, City Manager Workshop Meeting: 11/13/18 FROM: Jon Funfar, Communications Specialist Executive SUBJECT: Community Identity – Logo Development Selection I. REFERENCE(S): Revised draft logos II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: $30,000 (Logo consultant contract, in 2018 budget)Undetermined amount for conversion to new logo IV. HISTORY AND FACTS BRIEF: The current City logo has been in use for at least 50 years; an update to best capture the many positive changes (as much as possible in a logo) in Pasco over that time is timely. Council authorized $30,000 in the 2018 Budget toward development of a new lo go as part of the “Community Identity” goal. After discussion at a Council Workshop earlier this year, the following logo development course was followed: Selection of Consultant: The City Logo Team (Communications Program Manager Jon Funfar, Police Chief Bob Metzger, Policy Analyst Angela Pashon, Community & Economic Development Deputy Director Michael Morales, and Interim Facilities Manager Troy Phillips) interviewed 5 firms as part of a Request for Proposals (RFP) process and selected BrandCraft from Richland. • Development of Logo: BrandCraft inventoried current uses of the logo and developed drafts of a new logo that staff believes each reflects elements of the City’s diverse and unique community. BrandCraft used an approach that included a public process as follows: Page 75 of 114 • Meetings with the Logo Team • Regular communication with staff • Public input: • Online public survey on important concepts/elements to be included in a logo • Recruitment of a local “Ambassador” group which included business owners, students, and other community members to help guide concepts and needed elements in any new logo • Presenting conceptual logos for public input at open meetings and online. (Online survey results at https://www.surveymonkey.com/results/SM- RXGBMCXML/) • The three draft logos are Logo A - “Growth” (wheat), Logo B - “Bridge” (stylized Cable Bridge), and Logo C - “Shield” (updated look to current logo • At the September 10 Council Workshop, Council viewed 4 draft logos and Council consensus was to see revised logos based on the “Shield” design with a revised “Bridge” design. • The three logos presented on October 8 tried to capture Council’s thoughts expressed at the September 10 meeting; Council indicated a preference for the “Shield” logo with some revisions/variations, which are attached. • Implementation of Logo: After Council consideration, BrandCraft will provide a recommended plan for implementation of the developed logo. Given the potential cost, it would be staff’s recommendation to phase in a new logo over time as new stationery, new vehicles, uniforms, etc. are ordered. V. DISCUSSION: After viewing the revised draft logos, staff requests Council select one of the drafts as the new City logo. Page 76 of 114 City of Washington City of Washington City of Public Works City of City of Fire Department City of City of Parks and Rec City of City of Police Department City of City ofCity of City of Washington City of Washington City of Washington City of Washington City of Washington City of Washington City of Washington City of Washington City ofCity of Page 77 of 114 PASCO CITY OF WASHINGTON PASCO CITY OF WASHINGTON PASCO WASHINGTON PASCO CITY OF FIRE DEPARTMENT PASCO CITY OF POLICE DEPARTMENT PASCO CITY OF PARKS AND REC PASCO CITY OF PUBLIC WORKS PASCOCITY OF WASHINGTON PASCO WASHINGTON Page 78 of 114 PASCO CITY OF WASHINGTON PASCO CITY OF WASHINGTON PASCO CITY OF WASHINGTON PASCOCITY OF WASHINGTON PASCO CITY OF PUBLIC WORKS PASCO CITY OF FIRE DEPARTMENT PASCO CITY OF PARKS AND REC PASCO CITY OF POLICE DEPARTMENT PASCO CITY OF WASHINGTON Page 79 of 114 WASHINGTON Pasco Pasco WASHINGTON Pasco WASHINGTON Pasco WASHINGTON Pasco WASHINGTON Pasco Pasco Pasco PUBLIC WORKS Pasco FIRE DEPARTMENT Pasco PARKS AND REC Pasco POLICE DEPARTMENT Pasco Page 80 of 114 AGENDA REPORT FOR: City Council November 6, 2018 TO: Dave Zabell, City Manager Workshop Meeting: 11/13/18 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Professional Services Agreement Design/Construction Services for Fire Stations 83 & 84 I. REFERENCE(S): PSA Summary Sheet Fee Schedule II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: A total amount $1,507,745 is needed for design: Station 83: $542,245 Station 84: $965,500 Funding source would be current resources initially with likely replenishment from the future LTGO bond funding this project. IV. HISTORY AND FACTS BRIEF: The City Council approved an agreement with TCA in August 2017 for conceptual design for the construction of Stat ion 84 and the relocation of Station 83 to improve overall emergency response times and better serve the growing community. TCA completed those services timely, providing the City with concepts and cost estimates for the two facilities. Council's recent approval of a funding package (use of banked capacity) to finance the subject facilities over time allows for these two critical projects to move forward with construction as rapidly as feasible to contain cost increases currently prevalent in the local construction bidding climate. Page 81 of 114 Design and construction for the Fire Station projects are included in the preliminary 2019/2020 Biennial Budget. V. DISCUSSION: Commencing design now, even a couple of months earlier than planned, will lessen the impact of construction inflation and allow for greater flexibility in timing advertisements for bods. If approved, the 2018 supplemental budget amendment will reflect this change. Staff recommends approval of the agreement with TCA Architecture- Planning as presented. Page 82 of 114 Professional Services Agreement Summary Sheet Project: Design and Construction Administration Services for Fire Station 83 and 84 Consultant: TCA Architecture – Planning Address: Seattle, WA Scope of Services: Schematic Design – Design Development – Construction Documents – Bidding and Negotiations – Construction Administration and Closeout Term: 12 months – Station 83 16 months – Station 84 Completion Date: TBD Payments to Consultant: ☐ Hourly Rate: $ ☒ Fixed Sum of: $1,507,745.00 • Station 83: $542,245.00 • Station 84: $965,500.00 ☐ Other: Insurance to be Provided: 1. Commercial General Liability: ☐ $1,000,000 each occurrence; ☐ $2,000,000 general aggregate; or ☒ $1,000,000 each occurrence; and $2,000,000 general aggregate 2. Professional Liability: ☐ $1,000,000 per claim; ☐ $1,000,000 policy aggregate limit; or ☒ $1,000,000 per claim; and $2,000,000 per policy aggregate limit Other Information: TCA provided conceptual design development and estimates for both stations through prior agreement (8/17). Signature by: ☐ Mayor ☒ City Manager Page 83 of 114 City of Pasco A/E Fees- Station 83 & 84 Exhibit A STATION 83 STATION 84 CA Duration to Final Completion 12 mo 16 mo Consultants in Base Fee Site Visits Site Visits Architect- TCA Architecture Planning 20 25 Structural 3 3 Mechanical 3 3 Electrical 3 3 FEE BASIS and BREAKDOWN Design Process- Schematic-Contract closeout*431,305.00$ 819,490.00$ *Assumes 8.5% & 8% fee respectively Interior Design, Furnishings, Signage Design & Coordination 9,000$ 9,000$ Civil Engineering 30,400$ 41,600$ Sewer Line Extension ($10,000 if small gringer/lift pump only at station)40,000$ Landscape 25,000$ 30,000$ Data/Communications/Engineering 5,000$ 10,000$ Paging/Alerting Systems 5,000$ 7,500$ Independent Estimating 0 0 Traffic Engineering 0 0 TCA 10% Management fee of Consultants 6,540$ 12,910$ Subtotal Fee 512,245$ 930,500$ Printing/Advertising/Reimbursable Allowance 30,000$ 35,000$ Postage Delivery Copies Travel Total Consultant Fee 542,245$ 965,500$ Base CA- assumes the following hours billed on a T&M basis 700 1330 Page 84 of 114 AGENDA REPORT FOR: City Council October 31, 2018 TO: Dave Zabell, City Manager Steve Worley, Public Works Director Workshop Meeting: 11/13/18 FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Project Acceptance - 20th Ave Safety Improvements I. REFERENCE(S): Vicinity Map Proposed Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: STP Grant - $2,106,900 Fund 120 Arterial - $131,000 Fund 125 TIF - $197,600 Total Project: $2,435,500 IV. HISTORY AND FACTS BRIEF: The 20th Ave Safety Improvements project included traffic and pedestrian signal upgrades, as well as ADA improvements at Lewis Street, Sylvester Street, Henry Street, Court Street, Pearl Street, and Sun Willows Boulevard intersections and widened a narrow section of roadway in the vicinity of the recently removed pedestrian bridge near Robert Frost Elementary. The project also provided for the installation of pedestrian hybrid beacons near Marie Street and Robert Frost Elementary, as well as access management improvements near Lewis Street and Court Street, all with a common goal to remove potential hazards for both vehicular and pedestrian traffic, while improving the overall safety of the corridor. The project bid was awarded to Moreno and Nelson Construction, Corp out of Walla Walla, WA on March 14, 2017 in the amount of $2,002,384.50 by Council action. The Page 85 of 114 project is complete and costructed per specifications. Final construcution costs were $1,970,894.59, which includes change orders in the amout of $36,582.74. Formal acceptance of the project by the City is required by State law and starts a 45 day waiting period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). After 45 days the retainage being held by the City can be released once the City has received the following documents: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff recommends the City Council's acceptance of the project as constructed by Moreno and Nelson Construction, Corp. Page 86 of 114 COURT ST PEARL ST 5TH AVE4TH AVE14TH AVESYLVESTER STUS - 395LE W I S S T "A" ST20TH AVE10TH AVERAILROAD AVE I-182 COLUMBIA BASIN COLLEGE SUN WILLOWS BLVD TRI-CITIES AIRPORT HENRY ST MARIE ST YAKIMA ST Page 87 of 114 RESOLUTION NO. _______ A RESOLUTION ACCEPTING WORK PERFORMED BY MORENO AND NELSON CONSTRUCTION, CORP., UNDER CONTRACT FOR THE 20TH AVE SAFETY IMPROVEMENTS PROJECT. WHEREAS, the work performed by Moreno and Nelson Construction, Corp., under contract for the 20th Ave Safety Improvements project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering’s recommendation that the City of Pasco formally accept the contractor’s work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering’s recommendation and thereby accepts the work performed by Moreno and Nelson Construction, Corp., under contract for 20th Ave Safety Improvements project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco this 13th day of November, 2018. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ __________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 88 of 114 4*=‘-“'.=...,.,:-" _ PASCO 7 7 7 .mmlllllllwilllll|||"'“""'P'ascoCity Council Workshop Meeting November 13,201Page 89 of 114 C i T Y OF “"“""*Hnmuaruww ’ Steve Worley,PW Di rector 20"‘Avenue Safety Improvements Project-from West Lewis Street to Sun Willow Boulevard Page 90 of 114 mm\|||||||7lllllllllmw ‘I3‘IIlSIEI!|'I lvE:'-IIPH\$Page 91 of 114 _Widening at Robert Frost PASCO -uumnllllll||||||H||l|||III||:um..E Ie I11 9 n t a ry Page 92 of 114 Page 93 of 114 Hawk Pedestrian Signal Crossings.mmll|||"mW“Ml\||||||H""' -I T E A In Page 94 of 114 AGENDA REPORT FOR: City Council November 2, 2018 TO: Dave Zabell, City Manager Workshop Meeting: 11/13/18 FROM: Bob Gear, Fire Chief Fire Department SUBJECT: Final Project Acceptance - Regional Fire Training Facility I. REFERENCE(S): Proposed Resolution Photos of Completed Project II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Total Project Cost: $668,350 AFG Grant Funds: $561,550 Pasco Match: $106,800 - CIP Funds IV. HISTORY AND FACTS BRIEF: On March 19, 2018, Council awarded the contract for the Regional Fire Training Facilities project to 3S Fire LLC. The City of Pasco is signatory to an Assistance to Firefighters Grant (AFG) which supplied partial funding for three regional modular burn facilities to be located in the City of Kennewick (2 modules), Benton City (2 modules) and the City of Pasco (7 modules). The facilities in all 3 cities have been completed and were constructed to standards. Formal acceptance of the project by the City is required by State law and starts a 45- day waiting period within which an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). After 45 days the retainage being held by the City can be released once the City has received the following documents: • An affidavit of no leins • A release from the Department of Revenue that all taxes have been paid Page 95 of 114 • A release from any claims from the Department of Labor and Industries, pursusant to RCW 60.28.051. V. DISCUSSION: All 3 facilities are now available and being utilized for live training. Staff recommends City Council's acceptance of the project as constructed by 3S Fire, LLC. Page 96 of 114 RESOLUTION NO. _______ A RESOLUTION ACCEPTING WORK PERFORMED BY 3S FIRE LLC, UNDER CONTRACT FOR THE REGIONAL FIRE TRAINING FACILITY. WHEREAS, the work performed by 3S Fire LLC, under contract for the Regional Fire Training Facility project has been examined by the City and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is the Fire Department’s recommendation that the City of Pasco formally accept the contractor’s work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with the Fire Department’s recommendation and thereby accepts the work performed by 3S Fire LLC, under contract for Regional Fire Training Facility project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Fire Chief and Finance Director. PASSED by the City Council of the City of Pasco this 19th day of November, 2018. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ __________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 97 of 114 Page 98 of 114 Page 99 of 114 AGENDA REPORT FOR: City Council November 8, 2018 TO: Dave Zabell, City Manager Workshop Meeting: 11/13/18 FROM: Zach Ratkai, Director Administrative & Community Services SUBJECT: Rivershore Reconveyance Update I. REFERENCE(S): Power Point Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Fiscal impact has yet to be determined for this initiative. IV. HISTORY AND FACTS BRIEF: For the past couple years, the Tri-Cities region, catalyzed by the City of Kennewick and facilitated through TRIDEC, has been discussing the re-conveyance of the Columbia River shoreline from Federal control to the local agencies. Over the past couple months, Kennewick, Pasco and Richland, in partnership with TRIDEC each conducted public meetings to present information, gather input, and gauge overall support for the project on the part of the public. The Council was most recently updated on the re-conveyance evaluation effort on September 24th of this year. V. DISCUSSION: Staff will provide this evening an update on the regional discussion and work that has occurred since the September 24th meeting, as well as what is next for the regional effort in the coming months. Additionally, staff will provide some mapped scenarios for discussion and potential Council direction. Page 100 of 114 Page 101 of 114 Page 102 of 114 Page 103 of 114 Page 104 of 114 Page 105 of 114 Page 106 of 114 Current Shoreline Page 107 of 114 Page 108 of 114 Page 109 of 114 Page 110 of 114 Page 111 of 114 AGENDA REPORT FOR: City Council October 25, 2018 TO: Dave Zabell, City Manager Workshop Meeting: 11/13/18 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Ordinance Amending PMC Regarding "Purchasing" I. REFERENCE(S): Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: In February the Council made changes to the purchasing authority of the City Manager and directed preparation and implementation of a comprehensive purchasing policy. With the approval of the new policy on October 1 (Administrative Order No. 470), staff recommends that existing references to policy or procedure on purchasing or procurement in the PMC be repealed. The attached draft ordinance repeals two PMC chapters which are now covered under A.O. 470. The "Purchasing" Chapter, PMC 3.85, is revised accordingly, directing the Manager to notify Council of changes to the Purchasing Policy and Procedures. V. DISCUSSION: Page 112 of 114 Purchasing Ordinance - 1 Draft #10/3/18 ORDINANCE NO. __________ AN ORDINANCE of the City of Pasco, Washington, Repealing Chapters 2.56 “Selection of Architectural and Engineering Consultants” and 14.11 “Small Works Roster” and Amending Chapter 3.85 “Purchasing" of the Pasco Municipal Code. WHEREAS, in February 2018 the Pasco City Council approved Ordinance No. 4379 providing for changes to the purchasing authority granted to the City Manager and charging the City Manager with the preparation and implementation of a comprehensive purchasing policy in accordance with law and policy; and WHEREAS, by the approval of Administrative Order No. 470 on October 1, 2018, the City Manager has provided for a new Purchasing Policy and Procedures directive; and WHEREAS, Ordinance No. 4379 further provides direction to the City Manager to prepare appropriate ordinances to remove conflicting language regarding purchasing policy and /or procedures from the Municipal Code; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Chapter 2.56 entitled “Selection of Architectural and Engineering Consultants” of the Pasco Municipal Code, shall be and hereby is repealed. Section 2. That Chapter 14.11 entitled “Small Works Roster” of the Pasco Municipal Code, shall be and hereby is repealed. Section 3. That Chapter 3.85 entitled “Purchasing” of the Pasco Municipal Code, shall be and hereby amended to read as follows: 3.85.010 PURCHASE AUTHORITY. The City Manager is authorized to purchase any materials, supplies, equipment or services where such purchase is authorized in the City’s current budget with sufficient funds available, where the total cost (including applicable sales tax, etc.) for such purchase will be less than $300,000. All purchases shall be made and completed in accordance with applicable law. The City Manager shall report all purchases, in excess of $100,000 to the City Council as a part of the monthly financial report. (Ord. 4379, 2018; Ord. 4191, 2014.) 3.85.020 PURCHASING POLICY AND PROCEDURES. The City Manager shall issue directives for the purchase of any materials, supplies, equipment or services and shall advise the City Council of the adoption of Purchasing Policy and Procedures and changes thereto. All purchases shall be made and completed in accordance with applicable law. Page 113 of 114 Purchasing Ordinance - 2 Draft #10/3/18 Section 4. This Ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this ____ day of _____________, 2018. ______________________________ Matt Watkins, Mayor Attest: Approved as to Form: ______________________________ ______________________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 114 of 114