HomeMy WebLinkAboutN-279 - Work Periods, Overtime and Compensatory TimeCITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 279
Personnel Policies & Procedures
Subject: Work Periods, Overtime and Compensatory Time
Initial Effective Date: 8/07/86
Revised
9/29/86
10/12/05
11/10/05
4/17/06
1/17/07
10/14/18
Approved
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PURPOSE: This Order is necessary to establish uniform rules and procedures regarding overtime and
compensatory time, as well as to comply with applicable provisions of the Federal Fair Labor Standards
Act, State law and City ordinances. This Order supersedes and replaces Administrative Order No. 43,
dated September 29, 1986 and any revisions issued prior to January 2007.
SCOPE: This Order shall apply to all full and part-time hourly employees; to the extent, however, a
union contract lawfully conflicts with the provisions of this Order, such contract provisions shall prevail.
WORK PERIODS: The "work period" means that period of consecutive calendar days hereby
declared for the respective employee groups:
A) Uniformed Police Officers:
B) Firefighters:
C) All Others:
OVERTIME:
28 days, commencing January 13, 1986
24 days, commencing July 15, 2018
7 days, commencing August 11, 1986
■ "Overtime" means those work hours or portions thereof (not less than one-quarter hour
increments) exceeding forty (40) hours per designated work week, unless otherwise designated
by union contract.
■ "Work hours" means time actually worked and excludes all forms of leave, whether paid or
unpaid (i.e., sick leave, vacation, holiday, leave of absence, etc.), unless otherwise defined by
union contract.
• Those work hours or portions thereof qualifying as overtime shall be paid at the rate of one and
one-half (1.5) times the respective employee's regular hourly rate of pay.
HOLIDAY PAY:
Regular non -represented, non-exempt employees who are pre -approved to work one of the City's
recognized holidays shall be paid at one and one-half (1'/z) times the respective employee's regular
hourly rate of pay for such hours worked (in addition to straight -time pay for the holiday itself).
COMPENSATORY TIME: "Compensatory time" means time off from regularly scheduled work in
lieu of overtime pay. Compensatory time may be used as soon as the week subsequent to the pay period
in which the overtime is earned. Compensatory time must be used in strict compliance with the
following rules:
• May be granted in lieu of overtime pay only if requested by the employee and approved by the
department director. Notation of compensatory time earned shall be recorded on the employee's
time sheet in hours (and portions thereof) worked in excess of the work week/work period.
These hours shall be recorded in straight time; the payroll office will subsequently apply the
overtime factor (1.5) for accrual purposes.
• Compensatory time accrual shall not exceed forty (40) hours. However, the respective
department directors may establish a lower maximum, by division, for management purposes.
• Use of accrued compensatory time shall be requested by the employee by using the City of Pasco
Absence Report form. Normally, the employee is expected to submit the request not less than
five (5) working days prior to the requested time off. This requirement may be waived by the
department director.
■ Use of accrued compensatory time, if properly requested, shall be granted by the respective
department director, unless the department director finds the dates and/or times requested will
disrupt the quality and/or quantity of service to the public. Such denial and reasons therefore
shall be made in writing and provided to the employee.
■ Upon termination of employment, for any reason, all unused compensatory time shall be paid at
the higher hourly rate of either:
1. that in effect at time of termination, or
2. average hourly rate during the last three (3) years of employment.
■ Compensatory time is to be used within the twelve (12) months of April 1— March 31 in which it
is earned. If compensatory time cannot reasonably be used within this twelve (12) month time
period, the department director should recognize that additional compensatory time should not be
granted in lieu of overtime pay. Any compensatory time on the books as of March 31 will be
automatically paid out with the first full pay period of April.
■ The City may pay off the accumulated compensatory time of any employee at any time at the
then prevailing rate.
Approved:
Dave Zabell, Cft a ager Date