HomeMy WebLinkAboutDept of Commerce EDA - Financial Assistance Award Amendment 07-79-07368March 27, 2018
Mr. Dave Zabell
City Manager
City of Pasco
525 North 3" Ave.
Pasco, WA 99301
U. S. DEPARTMENT OF COMMERCE
Economic Development Administration
915 Second Avenue, Room 1890
Seattle, WA 98174
Fax: 206.220.7669
Voice: 206.220.7660
Re: Financial Assistance Award Amendment, Award Number 07-79-07368
"Pasco Process Water Reuse Facility Expansion Feasibility Study"
Dear Mr. Zabell:
CITE' CiF"RA:S D
MAR 2120
CITY MANA6CR% f;* F8S'E
In response to a request to extend the period of performance for the above cited financial assistance
award, the Economic Development Administration (EDA) agrees to extend the award end date from
March 31, 2018 to June 30, 2018 by means of award amendment.
This amendment is limited to the extension of the financial assistance award end date. It does not modify
the approved scope of work, does not add Federal funds to the award, nor does it reduce the award
recipient's matching share requirement. Furthermore, all other terms and conditions of the award,
including the requirement for periodic progress and financial reporting, which shall continue in the
extension remain unchanged.
This letter serves as the notice of an offer of financial assistance award amendment. The Amendment to
Financial Assistance Award shall be valid on the date of an authorized official's signature on each of the
enclosed forms, these forms must be executed within 30 days of the receipt of this letter and the
enclosures. Each financial assistance award amendment form must have an original signature. Please,
return two copies of the grant amendment form to: A. Leonard Smith, Regional Director, Seattle Regional
Office, Economic Development Administration, 915 Second Avenue, Room 1890, Seattle, Washington
98174-1012. The remaining copy is for the City of Pasco's records.
If anyone has questions about the grant amendment or any other matter pertaining to the financial
assistance award, please, call Shalini Barisal at (206) 220-7690 or sbansal@eda.gov.
Sincerely,
W(Z`fi� r /��
A eonard Smith
Regional Director
Enclosures
FORM CD451 U.S. DEPARTMENT OF COMMERCE
(REV. 12-14)
® GRANT ❑ COOPERATIVE AGREEMENT
AMENDMENTTO
FEDERAL AWARD ID NUMBER
FINANCIAL ASSISTANCE AWARD
077907368
CFDA NO. AND NAME
11.307 / Economic Adjustment Assistance Program
PROJECT TITLE
Pasco Process Water Reuse Facility Expansion Feasibility Study
RECIPIENT NAME
AMENDMENT NUMBER
City of Pasco
02
STREET ADDRESS
EFFECTIVE DATE
525 North 3rd Ave.
April 1, 2018
CITY, STATE, ZIP CODE
EXTEND PERIOD OF PERFORMANCE TO
Pasco, Washington 99301
(IF APPLICABLE)
June 30, 2018
COSTS ARE REVISED
PREVIOUS
TOTAL
AS FOLLOWS:
ESTIMATED COST
ADD
DEDUCT
ESTIMATED COST
FEDERAL SHARE OF COST
$ 65,000.00
$ 0.00
$ 0.00
$ 65,000.00
RECIPIENT SHARE OF COST
$ 65,000.00
$ 0.00
$ 0.00
$ 65,000.00
TOTAL ESTIMATED COST
$ 130,000.00
$ 0.00
g 0.00
$ 130,000.00
REASON(S) FOR AMENDMENT.
To extend the period of performance.
This Amendment Document (Form CD -051) signed by the Grants Officer constitutes an Amendment of the above -referenced Award, which may
include an obligation of Federal funding. By signing this Form CD -451, the Recipient agrees to comply with the Amendment provisions Checked
below and attached, as well as previous provisions incorporated into the Award. If not signed and returned without modification by the Recipient
Within 30 days of receipt, the Grants Officer may unilaterally withdraw this Amendment offer and de -obligate any associated funds.
21 SPECIAL AWARD CONDITION(S)
❑ LINE ITEM BUDGET
❑ OTHER(S):
SIGNATURE OF DEPARTMENTOF COMMERCE GRANTS OFFICER 1
DATE
A. Leonard Smith, Regional Director 4,
March 27, 2018
1 or
PRINTED NAME, PRINTED TITLE, AND SIG RE OF AUTH ZED RECIEIENT OFFICIAL
DATE +�j�'!
49acr��
SPECIAL AWARD CONDITIONS
U.S. DEPARTMENT OF COMMERCE
Economic Development Administration (EDA)
Economic Adjustment Assistance Program
under 42 U.S.C. §3149, Section 209 of the
Public Works and Economic Development Act of 1965 (Public Law 89-136),
as amended by the Economic Development Administration Reauthorization Act of 2004
(Public Law 108-373)
Project Title: Pasco Process Water Reuse Facility Expansion Feasibility Study
Recipient Name: City of Pasco
2.
3.
Project Number: 07 79 07368
This EDA Award supports the work described in the approved final scope of work,
which is incorporated by reference into this Award, as the Authorized Scope of Work.
All work on this project should be consistent with this Authorized Scope of Work, unless
the Grants Officer has authorized a modification of the scope of work in writing through
an amendment memorialized through execution of a Form CD -451.
The Authorized Scope of Work for this project includes:
The Recipient will prepare a feasibility study to determine the requirements for the
expansion of the Pasco Water Reuse Facility.
The feasibility study will evaluate at least two routes in addition to the "No Action"
alternative for the food process water reuse facility's wastewater pipes, to include
whether there is any contamination, or culturally and biologically sensitive areas within
the proposed paths for the wastewater pipes. A pedestrian survey for cultural and
biological resources of the preferred route will be conducted. Property rights and
easements will be evaluated and a cost estimate prepared for the force main, lift station,
and upgrades to the Process Water Reuse Facility to increase capacity.
The Recipient Contact's name, title, address, and telephone number are:
Maria Serra, PE City of Pasco
Phone: (509) 545-3444 Public Works Department
Email: Serram@pasco-wa.gov 525 31 Avenue, 2nd Floor
Pasco, Washington 99301
The Grants Officer is authorized to award, amend, suspend, and terminate financial
assistance awards. The Grants Officer is:
A. Leonard Smith Economic Development Administration
Regional Director Seattle Regional Office
FAX: (206) 220-7657 915 Second Avenue, Room 1890
Seattle, Washington 98174-1012
4. The Federal Program Officer (Area Director) oversees the programmatic aspects of this
Award. The Federal Program Officer is:
Kerstin Millius Economic Development Administration
Area Director Seattle Regional Office
Phone: (206) 220-7700 915 Second Avenue, Room 1890
FAX: (206) 220-7669 Seattle, Washington 98174-1012
Email: KMillius@eda.gov
The Project Officer is responsible for day-to-day administration and liaison with the
Recipient and receives all reports and payment requests. The Project Officer is:
Shalini Bansal Economic Development Administration
Phone: (206) 220-7690 Seattle Regional Office
FAX: (206) 220-7669 915 Second Avenue, Room 1890
Email: sbansal@eda.gov Seattle, Washington 98174-1012
7. PROJECT DEVELOPMENT TIME SCHEDULE: The Recipient agrees to the following
Project development time schedule:
Deliverable
Return of Executed Financial Assistance Award
Authorized Award End Date
Submission of Final Narrative Project Report
Submission of Final Financial Report on Standard
Form 425
Submission Deadline
due no later than 30 calendar days
after receipt of Form CD -450
June 30, 2018
September 28, 2018
September 28, 2018
The Recipient shall diligently pursue the development and implementation of the Project
upon receipt of an EDA Award so as to ensure completion within this time schedule.
Moreover, the Recipient shall promptly notify EDA in writing of any event which could
substantially delay meeting any of the proscribed time limits for the Project as set forth
above. The Recipient further acknowledges that failure to meet the development time
schedule may result in EDA's taking action to terminate the Award in accordance with
the regulations set forth at 2 C.F.R. § 200.338 through § 200.342.
Thq Recipient shall diligently pursue the development of the Project so as to ensure
completion within this time schedule. Moreover, the Recipient shall promptly notify
EDA in writing of any event that could substantially delay meeting any of the proscribed
time limits for the Project as set forth above. The Recipient further acknowledges that
failure to meet the development time schedule may result in EDA's taking action to
terminate the Award in accordance with the regulations set forth at 2 C.F.R. § 200.338
through § 200.342.
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8. PROJECT REPORTING AND FINANCIAL DISBURSEMENTS INSTRUCTIONS:
A. AWARD DISBURSEMENTS: Reimbursement basis only: EDA will make Award
payments using the Department of Treasury's Automated Standard Application for
Payments (ASAP) system. The Recipient is required to furnish documentation as
required by ASAP including but not limited to Recipient and Requestor Identification
Numbers. Complete information concerning the ASAP system may be obtained by
visiting www.fms.treas.gov/asap.
In order to receive payments, Recipients must submit a Standard Form 270, Request
for Advance or Reimbursement for the applicable period electronically to the Project
Officer, who will review and process the request.
Please note that prior to the initial disbursement, Recipients must complete the
attached Form SF -3881, ACH Vendor/Miscellaneous Payment Enrollment Form and
submit it to NOAA's Accounting Office by FAX to (301) 528-3675 (FAX is required
to secure confidentiality ofsensitive information). The form must be completed by the
respective parties (EDA, Recipient Bank, and Recipient) at the start of each new
award.
B. REPORTS:
a. Project Progress Reports: The Recipient agrees to provide the Project
Officer with Project Progress Reports, which will communicate the
important activities and accomplishments of the Project, on a semi-
annual basis for the periods ending March 31 and September 30, or
any portion thereof. Reports are due no later than 30 days following
the end of the period.
Performance Progress Reports should be submitted to EDA in an
electronic format no later than the dates outlined above in a concise,
clear format, which outlines the following information in no more than
3-6 pages in length:
i. Provide a clear, concise overview of the activities undertaken
during the Project Period;
ii. Document accomplishments, benefits, and impacts that the
Project and Activities are having. Recipients should note
specific outcomes where activities have led to job
creation/retention, private investment, increased regional
collaboration, engagement with historically excluded groups or
regions, enhanced regional capacity, and other positive
economic benefits;
iii. Highlight any upcoming or potential press events or
opportunities for collaborative press events to highlight
benefits of the EDA investment;
Page 3
iv. Compare progress with the project timeline, explaining any
departures from the targeted schedule, identifying how these
departures are going to be remedied, and projecting the course
of work for the next period;
v. Outline challenges that currently impact or could impact
progress on the grant over the next reporting period and
identify ways to mitigate this risk; and
vi. Outline any areas where EDA assistance is needed to support
the project or any other key information that would be helpful
for your EDA Project Officer to know.
Final Project Reports may be posted on EDA's website, used for
promotional materials or policy reviews, or may be otherwise shared.
Recipients should not include any copyrighted or other sensitive
business information in these reports. There is no specific page limit
for Final Project Reports; however, such reports should concisely
communicate key project information, and should:
i. Outline the specific regional need that the project was
designed to address and update on progress made during
the reporting period that will mitigate need and advance
economic development;
ii. Provide a high-level overview of the activities undertaken;
iii. Detail lessons learned during the project period that may be
of assistance to EDA or other communities undertaking
similar efforts;
iv. Outline the expected and actual economic benefits of the
project as the time that the report is written; and
V. Any other key information from the relevant project period.
b. Financial Reports: The Recipient shall submit a "Federal Financial
Report" (Standard Form 425) on a semi-annual basis for the periods
ending March 31 and September 30, or any portion thereof.
Standard Form 425 (and instructions for completing this form) is
available at: www.whitehouse.gov/omb/grants/grants_forms.html.
Reports are due no later than 30 days following the end of the period.
A Final Financial Report on Standard Form 425 must be submitted no
more than 90 calendar days after the expiration date of the Award
(e.g., the Award end date specified on the Form CD -450 or Form CD -
451). Final financial reports should follow the guidance outlined by
the form instructions for submitting mid-term financial reports, but
should ensure that all fields accurately reflect the total outlays for the
entire project period, and that all matching and program income (if
applicable) is fully reported. Final grant rate and determinations of
final balances owed to the government will be determined by the
Page 4
information on the final Form SF -425, so it is imperative that this final
financial form is submitted in a timely and accurate manner.
9. ALLOWABLE COSTS AND AUTHORIZED BUDGET: Total allowable costs will be
determined at the conclusion of the award period in accordance with the administrative
authorities applicable pursuant to the Financial Assistance Award (Form CD -450),
including 2 C.F.R. Part 200 - Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards, after Final Financial Documents are submitted.
Line Item Budget:
A. Under the terms of the Award, the total approved/authorized budget is:
Federal Share (EDA Funds) $65,000
Non -Federal Matching Share $65,000
Total Project Cost $130,000
B. Under the terms of this Award, the total approved line item budget is:
Item
Federal Share
Non -Federal Share
Total
1. Personnel
$0
$0
$0
2. Fringe Benefits
$0
$0
$0
3. Travel
$0
$0
$0
4. Equipment
$0
$0
$0
5. Supplies
$0
$0
$0
6. Contractual
$65,000
$65,000
$130,000
7. Construction
$0
$0
$0
8. Other
$0
$0
$0
Total Direct Charges
$65,000
$65,000
$130,000
9. Indirect Charges
$0
$0
$0
Grand Total
$65,000
$65,000
$130,000
10. FEDERAL SHARE: The EDA participation in total eligible project costs will be limited to
the EDA grant amount or the EDA share of total allowable project costs, based on the area's
grant rate eligibility at the time of award, whichever is less.
11. MATCHING SHARE: The Recipient agrees to provide the Recipient's non -Federal
Matching Share contribution for eligible project expenses in proportion to the Federal share
requested for such project expenses. The Recipient also certifies that, in accepting the
Financial Assistance Award, the Recipient's Matching Share of the project costs is
committed and unencumbered, from authorized sources, and shall be available as needed for
the project.
Page 5
12. REFUND CHECKS, INTEREST, OR UNUSED FUNDS: Treasury has given the EDA
two options for having payments deposited to EDA's account:
The first one is Pay.Gov. This option allows the payee to pay EDA through the
Internet. The payee will have the option to make a one-time payment or to set up an
account to make regular payments.
ii. The second option is Paper Check conversion. All checks must identify on their face
the name of the DOC agency funding the award, award number, and no more than a
two -word description to identify the reason for the refund or check. A copy of the
check should be provided to the EDA Project Officer. This option allows the payee
to send a check to NOAA's Accounting Office, who processes EDA's accounting
functions at the following address:
U.S. Department of Commerce
National Oceanic and Atmospheric Administration
Finance Office — Accounting Operations Division
Attn: EDA Grants
20020 Century Boulevard
Germantown, MD 20874
The accounting staff will scan the checks in to an encrypted file and
transfer to the Federal Reserve Bank, where the funds will be deposited in
EDA's account. While this process will not be an issue with most payees,
there are occasionally issues for entities remitting funds to EDA via check.
If you are remitting funds to EDA via check, please make note of the
following:
If a check is sent to EDA, it will be converted into an electronic
funds transfer by copying the check and using the account
information to electronically debit your account for the amount of
the check. The debit from your account will usually occur within
24 hours and will appear on your regular account statement.
EDA will not return your original check; the original will be
destroyed and a copy will be maintained in our office. If the
Electronic Funds Transfer (EFT) cannot be processed for technical
reasons, the copy will be processed in place of the original check.
If the EFT cannot be completed because of insufficient funds,
EDA will charge you a one-time fee of $25.00, which will be
collected by EFT.
Page 6
13. PLANNING COORDINATION: In keeping with regional economic development
principles, Recipients should coordinate economic development planning and
implementation projects with other economic development organizations affecting the area,
especially EDA -funded recipients such as State and Urban planning grantees, adjoining
Economic Development Districts (EDDs) and Indian Tribes, and University Centers (UCs).
14. PROCUREMENT: The Recipient agrees that all procurement transactions shall be in
accordance with Department of Commerce Regulations at 2 C.F.R. Part 200 and EDA
Regulations.
15. NONRELOCATION: In signing this award of financial assistance, Recipient(s) attests
that EDA funding is not intended by the Recipient to assist its efforts to induce the
relocation, or the movement of existing jobs from one region to another region in
competition with those jobs. In the event that EDA determines that its assistance was used
for such purposes, EDA retains the right to pursue appropriate enforcement action in accord
with the Standard Terms and Conditions of the Award, including suspension of
disbursements and termination of the award for convenience or cause, which may include
the establishment of a debt requiring the Recipient to reimburse EDA.
16. PERFORMANCE MEASURES: The Recipient agrees to report on program performance
measures and program outcomes in such form and at such intervals as may be prescribed by
EDA in compliance with the Government Performance and Results Act (GPRA) of 1993,
and the Government Performance and Results Modernization Act of 2010. Recipients are to
retain sufficient documentation so that they can submit these required reports. Failure to
submit this required report can adversely impact the ability of the Recipient to secure future
funding from EDA.
Performance measures and reporting requirements that apply to program activities funded
by this investment will be provided in a separate GPRA information collection document, if
applicable. EDA staff will contact Recipients in writing within a reasonable period prior to
the time of submission of the reports with information on how this data should be submitted.
Page 7
17. REAFFIRMATION OF APPLICATION: Recipient(s) acknowledges that Recipient's
application for this Award may have been submitted to the Government and signed by
Recipient(s), or by an authorized representative of Recipient, electronically. Regardless of
the means by which Recipient(s) submitted its application to the Government or whether
Recipient or an authorized representative of Recipient submitted its application to the
Government, the Recipient(s) hereby reaffirms and states that:
all data in said application and documents submitted with the application are true and
correct as of the date of this Award and were true and correct as of the date of said
submission.
ii. said application was, as of the date of this Award and as of the date of said
application, duly authorized as required by local law by the governing body of the
Recipient(s) and
iii. Recipient confirms that it will comply with the Assurances and Certifications
submitted with or attached to said application. The term "application" includes all
documentation and any information provided to the Government as part of, and in
furtherance to, the request for funding, including submissions made in response to
information requested by the Government after submission of the initial application.
Page 8