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HomeMy WebLinkAboutKPG, P.S. - PSA - CP5-PK-8R-16-02 16014 - Peanuts Park Restoration Design ServicesPROFESSIONAL SERVICES AGREEMENT 16014 — Peanuts Park Restoration Project Contract # CP5-PK-8R-16-02 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, h reinafter referred to as "City", and KPG, P.S, hereinafter referred to as "Consultant," on the � day of , 2018. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit B, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the date executed above and be completed by July 31, 2019. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Page I of 9 Contract # CP5-PK-8R-16-02 issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such rates as identified on Exhibit A, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $669,724.00 without the prior written authorization by the City; or 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Page 2 of 9 Contract # CP5-PK-8R-16-02 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Page 3 of 9 Contract # CP5-PK-8R-16-02 provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Page 4 of 9 Contract # CP5-PK-8R-16-02 for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scone of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Page 5 of 9 Contract # CP5-PK-8R-16-02 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ® $1,000,000 each occurrence; ® $2,000,000 general aggregate; or ❑ $ each occurrence; and $ general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $1,000,000 per claim; ® $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Page 6 of 9 Contract # CP5-PK-8R-16-02 creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Page 7 of 9 Contract # CP5-PK-8R-16-02 14. 15. business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators. 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: 14.3.2 For the Consultant: Dispute Resolution. Steve Worley, P.E., or his/her designee Public Works Director 525 North 3rd PO Box 293 Pasco WA 99301 WorlcySA,pasco-wa.gov (e-mail address) Paul Fuesel, P.E., or his/her designee 3131 Elliot Ave. Ste 400 Seattle, WA 98121 Fuesel(a)kpg com (e-mail address) 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Contract # CP5-PK-8R-16-02 Page 8 of 9 to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON CONSoULTANTD1 Q Dave ity Manager PG, P.S. ATTEST: �«ZZ)�� Daniela Erickson, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney Professional Services Agreement- KPG, P.S. 16014 — Peanuts Park Restoration Project Page 9 of 9 Contract # CPS -PK -8R-16-02 V a rn v 0 N C li O Y V q N � d N O � c Fd va u m 0 a` N E W a LL 'o 2 i' m n `a a a F LL q Y N� a dE E 09Q HOUR AND FEE ESTIMATE ExHIaITA KPG Project: City of Pasco Peanuts Park Final Design Reimbursable Breakdown Cost Task 1 - Management/Coordination/Administration Mileaae s inn nn Prodims (Architectural Estimating) $ Task 9 -Total $ - Task 7 -90% Design (Building Permit Submittal) Prodims (Architectural Estimating) $ 8,00000 Task 10 - Total $ 62,900.00 Task 8 - Finat (100%) Bid Documents Subtotal Mileage $ 8,845 Subtotal Reproduction $ 8,300 Subtotal SubconsulUmts $ 166,240 Total Reimbursable Costs: $ 163,365 4/3/2018 EXHIBIT B CITY OF PASCO PEANUTS PARK PROJECT DESIGN SERVICES SCOPE OF WORK A. PROJECT DESCRIPTION/BACKGROUND The City proposes to improve Peanuts Park located in Downtown Pasco, based on the Peanuts Park Master Plan. The Park will serve as a multi -faceted centerpiece for residents and visitors alike, incorporating a refurbished Farmer's Market facility, restroom building, shade structures and wall screens, wall murals, new landscape, pavement, lighting, furniture, artwork, a future splash pad for children, and related park elements to support the Farmer's Market, City/DPDA Festivals, and other community held events. This project is for Design Services for the South Parcel including regrading, utilities, lighting, pavement, stormwater system, landscape, irrigation, and restroom building, Farmer's Market pavilions and park furniture (excluding items listed in the assumption below). B. ASSUMPTIONS The following assumptions were identified to provide direction with design: ❑ This scope of work assumes 100% Design and Construction Documents of the entire south parcel of Peanuts Park (excluding the north parcel). The scope is based upon the elements described in the Master Plan and follow up discussions with the City on 1/4/18. ❑ Submittals will include 30%, 90% and Final Bid Documents. Descriptions are provided in the tasks below. ❑ Assume Farmer's Market pavilions can be retrofitted per vision/photosim illustrations in Master Plan (city to provide structural verification). ❑ Any required property needs negotiations (e.g. temporary construction easements, including building interface/edges/utilities) will be completed by the City of Pasco. ❑ An automatic irrigation system for landscape is included. ❑ Assume Federal Funding requirements. ❑ No parking study is required at this time, although a consideration of any removed parking will be justified by park design programming needs. Flexible use parking spaces will be incorporated into the design where feasible. ❑ Follow Stormwater Management Manual for Eastern Washington. ❑ Phase 1 Site Assessment will not be required (no contaminated soils). ❑ The south parcel will be designed independently from the north parcel (no utility connections). ❑ Currently no known Franchise Utilities, but will not assume there is none. City of Pasco 1 V8: 5/9/18 Peanuts Park Project Design Services KPG ❑ Coordination with building/property owners (3 buildings) for (5) adjacent building faces will be by the City (south parcel only). Design of any specific building faces (fagade improvements) will be under future additional services. Consultant will provide some coordination for building faces, colors, fenestration and other ideas. It will assume only a current understanding of how adjacent private buildings will relate to the park, including new painted facades, lighting, signage and penetrations for access including doorways, windows, walk-up windows, roll up doors, patio use for semi -private use, and that these details remain to be determined. ❑ Specific design elements from the Master Plan will not be designed and incorporated into this contract including: the splash pad, and design of the facing building fagade improvements and murals. Those areas that may have future enhancements will be designed for the pavement to be removed and replaced as feasible. ❑ No public art coordination is required. ❑ Shade structure and wall screen design is included and shall be bid as an additive alternate to the base bid. ❑ Restroom building design is included and shall be bid as an additive alternate to the base bid. ❑ No splash pad design is included, except to generally identify the assumed future utility needs. ❑ No movable furniture design/specifications are included. ❑ A minimal number of designated parking stalls with asphalt pavement and striping. ❑ No improvements to Lewis Street and 4'" Avenue sidewalks is included. ❑ KPG will assist with Public Involvement (preparation and attendance) for open houses or on site outreach during festivals/events. ❑ Reuse existing wifi ❑ Bid and Construction assistance is based upon the number of scoped hours and limited to as described in the tasks below. ❑ No sprinkler needs for restroom or pavilions. C. KPG PROVIDED SERVICES KPG will provide the following services for the project duration: ❑ Project Management, including: sub consultant coordination, City Department coordination and related agency coordination. ❑ Site Demolition Design (subsurface utilities, removal of structures, etc.). ❑ Site Grading. ❑ Storm Drainage and Conveyance (including Low Impact Design features — requirement — amendments/updates to Stormwater Management Manual for Eastern Washington). ❑ Landscape Architecture/Park Design, including planting, irrigation, custom site furnishings, decorative pavement and hardscape surfaces. ❑ Architecture Design, including, mechanical, plumbing, structural, lighting, and electrical design for Farmer's Market pavilion and restroom building. ❑ Structural Design for site features: including foundations, structures and building. ❑ Electrical Design, including: lighting, fans, misters, acoustic sound systems, AN stages, Farmer's Market pavilion, and Food TruckNendors for hookups, for outdoor spaces (electrical loading design, wiring/outlets for 110 volt and 220 volt, electric service panels (3), and electrical design for pavilion), wifi nodes. City of Pasco 2 V8: 5/9/18 Peanuts Park Project Design Services KPG ❑ Lighting Design, including: site lighting for park. Specialty uplighting will be included for permanent portions of site. ❑ Utility Design, including water main and side sewer connections, ground hydrants (for food trucks). ❑ Geotechnical Design. ❑ Graphic Design/Branding/Signage for Farmer's Market and Peanuts Park. Sign design assistance for adjacent building faces/businesses will be under additional services for Fagade Improvement Program enhancements. ❑ Stakeholder Involvement, including: presentations and updates to City Council and DPDA. ❑ Cost Estimator for architectural work. ❑ Building Permit Submittal for project. ❑ Confirm all specific elements and programming needs Restroom building programming, utility and spatial needs. Confirm all the programming, utilities for the farmer's market, and all proposed events. Confirm number of parking stalls to be included on site along with alleyway dedication and emergency/maintenance vehicle access. Confirm areas of standard and decorative concrete. Confirm locations of shade structures and wall screens. Confirm landscape areas and species type and irrigation watering system type. Confirm event requirements for entire site. Deliverables prepared by the Consultant are identified at the end of each task. D. CITY OF PASCO PROVIDED ITEMS: The City of Pasco will provide/prepare the following: ❑ Arborist review and direction for existing tree preservation/removal both in Peanuts Park south and will provide a recommendation of which type of tree species for replacement. ❑ City configuration of Park property and alley way rededication. ❑ Submittal reviews, comments, and approvals (1 to 2 sets of combined comments per submittal). ❑ City to identify a City Project Implementation Team for the project, comprised of staff from Administrative & Community Services (Parks and Recreation, Facilities), Public Works (Engineering), Community & Economic Development, Communications, Finance, and Building Permits & Inspection Services, DPDA, and City/Agency stakeholders. ❑ Stormwater and sanitary sewer system video and information on existing pipe conditions. ❑ Right -of -entries for surveying, and/or construction/easements, if required. ❑ Meeting room arrangements, public meeting arrangements. ❑ GIS information. ❑ Lead on Bid Support services. ❑ Lead on Permit Processing. ❑ City will provide Environmental Permitting and Documentation. ❑ City will provide Structural review of existing Farmer's Market structures to determine feasibility to refurbish. City and their consultant will coordinate with KPG. City of Pasco 3 V8: 5/9/18 Peanuts Park Project Design Services KPG ❑ City will provide topographic Survey: park base map, DTM, Title reports and boundary research. City will provide necessary survey information for design as requested by KPG. ❑ City will provide the lead coordination with building/property owners, but may utilize KPG for assistance ❑ City will provide coordination with property owners regarding refuse management with assistance by KPG. ❑ City will provide the lead for public outreach and communications but may utilize KPG for assistance. E. SCOPE OF WORK TASK 1 — MANAGEMENT / COORDINATION / ADMINISTRATION 1.1 The Consultant will provide continuous project management for the project duration of the project. (estimate 12 months). 1.2 The Consultant will prepare monthly progress reports identifying work completed in the previous month, work in progress, upcoming Tasks, and reporting of any delays, problems, or additional information needs. These reports will be submitted with the Consultant invoices. 1.3 The Consultant will conduct regular project team meetings with internal staff and attend meetings with other subconsultants. (Note: project team meetings will include face to face meetings, and skype/telephone meetings.) 1.4 The Consultant will provide internal quality assurance/quality control (QA/QC) reviews of all work products prior to submittal for City review. 1.5 The Consultant will provide the project schedule and overall schedule updates as the project progresses. (estimate 2 updates). Task 1 Deliverables: • Monthly progress reports (12 months) • Project Schedule TASK 2 — PROJECT CITY MEETINGS, REVIEW MEETINGS AND UPDATE PRESENTATIONS 2.1 The Consultant shall meet with the City Project Manager and as needed City Project Implementation Team members on a regular basis for project visioning, making critical project decisions and providing project updates (estimate 12 meetings). 2.2 The Consultant will meet with the City's Project Manager and other Staff at the 30%, 90% and Final Bid Document submittal stages of the project to discuss submittal review comments (estimate 4 meetings). 2.3 The Consultant shall prepare and attend two (2) council presentation meetings and (2) DPDA meetings, to update on the project design and status. City of Pasco 4 v8: 5/9/18 Peanuts Park Project Design Services KPG 2.4 The Consultant shall prepare and attend two (public open house and/or festival outreach events). 2.5 The Consultant shall provide a 15% Design Development Memo that includes extent of paved plaza spaces, landscaped areas, Restroom building size and rooms, potential future splash pad space (or other site cooling element), shade structure locations, wall screen locations, pavilion orientation location and schematic design, irrigation system type, parking stall location and removal justification, site lighting, electrical needs, identifying storm conveyance and LID techniques, a summary of preliminary site utility system(s). Approximate horizontal locations will be provided, but vertical locations for storm drainage will not be included. The Consultant will meet with the City's Project Manager and other Staff to confirm all specific elements and programming needs prior to developing the 30% submittal. The Consultant will update the master plan graphic and supporting graphics to confirm the park elements to be included in the final design. Task 2 Deliverables: 15% Design Development Memo Updated master plan and supporting graphics Documentation of meetings TASK 3 — UTILITY COORDINATION (STORM WATER INCLUDED IN TASK 5) 3.1 Water: The Consultant will coordinate with City of Pasco Utilities and City of Pasco Fire Marshall for water meter, water valve and fire hydrant locations within the limits of the project. Estimate 3 meetings. 3.2 Sanitary Sewer: The Consultant will coordinate with City of Pasco Utilities Engineer to finalize sewer design within the project. Estimate 2 meetings. Task 3 Deliverables: Meeting minutes TASK 4 — STORM WATER MANAGEMENT 4.1 The Consultant will prepare a draft Drainage Report in accordance with the W DOE 2012 Stormwater Management Manual for Eastern Washington, as amended by the new update of Manual. The design of the stormwater conveyance and management system is included in Task 7. 4.2 The Consultant will prepare a Final Drainage Report by incorporating comments from the Draft Drainage Report. Task 4 Deliverables: 2 Copies Draft Drainage Report 2 Copies Final Drainage Report City of Pasco 5 V8: 5/9/18 Peanuts Park Project Design Services KPG TASK 5 — 30% DESIGN 5.1 The Consultant will prepare 30% Design Plans for review and approval by the City. Plans will be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard details and WSDOT standard plans will be supplemented with project specific details as required. This work shall also include the necessary schematic plumbing and electrical design work for the future splash pad. Plan information will include: Civil, Site and Utilities (est. 12 sheets) ❑ Survey Control (1"=20'/ 1 Sheet) ❑ Site Prep/Demolition (1"=20'/ 1 Sheet) ❑ Site Layout Plan (1"=20'/ 1 Sheet) ❑ Grading Plan (1"=20'/ 1 Sheets) ❑ Storm Drainage Layout (No Profile, 1 "=20' / 1 Sheet) ❑ Water Main Layout (No Profile, 1"=20'/ 1 Sheet) ❑ Sewer Main Layout (No Profile, 1"=20'/ 1 Sheet) ❑ Site Details (NTS / 2 Sheets) ❑ Site Planting Plan (1"=20'/ 1 Sheet) ❑ Planting Schedule/Details (NTS / 1 Sheet) ❑ Site Electrical Layout and Site Lighting Plans for Outdoor Spaces (No Wiring Diagram, 1"=20'/ 1 Sheet) 5.2 The Consultant shall prepare 30% Architectural plans for the Farmer's Market Pavilion, Restroom building and shade structure/wall screens, including electrical, structural, mechanical and plumbing designs in sufficient detail for convenient field layout of all proposed facilities. Plan information will include: Architectural, Mechanical/Plumbing, Electrical and Structural (est. 14 sheets) ❑ Architectural Code Analysis, Plans, and Elevations (6 Sheets) ❑ Architectural Sections and Details (6 Sheets) ❑ Mechanical/Plumbing Notes and Plans (2 Sheets) ❑ Structural Notes and Plans (6 Sheets) ❑ Building Electrical Notes and Plans (3 Sheets) 5.3 The Consultant will calculate quantities and prepare construction cost estimates for the civil site work, utilities, and Farmers Market Pavilion, Restroom Building and shade structure/wall screens in support of the 30% Review Submittal. Task 5 Deliverables: • 30% Review Submittal: 1 Construction Cost Estimate, & 30% Plans in PDF TASK 6 — 60% DESIGN — NOT IN CONTRACT TASK 7 — 90% DESIGN REVIEW (BUILDING PERMIT SUBMITTAL) City of Pasco 6 V8: 5/9/18 Peanuts Park Project Design Services KPG 7.1 The Consultant will prepare 90% Plans for review and approval by the City. Plans will be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard details and WSDOT standard plans will be supplemented with project specific details as required. Plan information will include: Civil, Site and Utilities (est. 28 sheets) ❑ Survey Control (1"=20' / 1 Sheet) ❑ Staging Plan(V=20' / 1 Sheet) ❑ Site Prep/Demolition (1"=20'/ 1 Sheet) ❑ TESC (1"=20'/ 1 Sheet) ❑ Civil Site Plan (1"=20'/ 1 Sheet) ❑ Layout and Elevation Plans (NTS/ 4 sheets) ❑ Civil Details (NTS/ 4 sheets) ❑ Storm Drainage Plan (1"=20'/ 1 Sheet) ❑ Storm Drainage Profiles/Details (NTS/ 4 Sheets) ❑ Utility Plan Water (1"=20' / 1 Sheet) ❑ Water Profiles/Details (NTS/ 2 Sheets) ❑ Utility Plan Sewer (1"=20'/ 1 Sheet) ❑ Sewer Profiles/Details (NTS/ 2 Sheets) ❑ Jointing Plans and Details (4 Sheets) Landscape/Urban Design (est. 20 sheets) ❑ Site Layout Plan (1"=20'/ 1 Sheet) ❑ Site Features Grading Plan (1"=20'/ 1 Sheet) , ❑ Site Details (NTS / 10 Sheets) ❑ Site Planting Plan Enlargement (NTS / 2 Sheets) ❑ Site Planting Plan (1"=20'/ 1 Sheet) ❑ Planting Schedule/Details (NTS / 2 Sheets) ❑ Site Irrigation Plan (1"=20'/ 1 Sheet) ❑ Irrigation Schedule/Details (NTS / 2 Sheets) Lighting/Electrical Site (est. 5 sheets) ❑ Site Electrical Layout and Site Lighting Plans (1"=20'/ 1 Sheet) ❑ Site Lighting Notes and Details (NTS / 4 sheets) 7.2 The Consultant shall prepare 90% Architectural plans for the Farmer's Market Pavilion including electrical, structural, mechanical and plumbing designs in sufficient detail for building permitting process. This work shall also include: Architectural, Mechanical/Plumbing, Electrical and Structural (est. 46 sheets) ❑ Architectural Code Analysis, General Notes, Schedules (5 Sheets) ❑ Architectural Plans and Elevations (10 Sheets) ❑ Architectural Sections, Reflected Ceiling and Roof Plan and Details (10 Sheets) ❑ Mechanical/Plumbing Plans and Details (7 Sheets) ❑ Structural Notes and Plans (9 Sheets) ❑ Structural Calculations ❑ Electrical Notes and Plans (5 Sheets) City of Pasco 7 V8: 5/9/18 Peanuts Park Project Design Services KPG 7.3 The Consultant shall prepare 90% Specifications in CSI format for review by the City. 7.4 The Consultant calculate quantities and prepare construction cost estimates for the civil site work, utilities, and support buildings in support of the 90% Review Submittal. 7.5 Building Permit package, including structural calculations and required drawings for Restroom building and Farmers Market Pavilion. Task 7 Deliverables: 90% Review Submittal: 1 Construction Cost Estimate & 90% Plans in PDF, 90% Specifications in CSI format (word document) ■ Building Permit Package, signed and stamped as required by the City. TASK 8 — FINAL BID DOCUMENTS 8.1 The Consultant will prepare Final Bid (100%) Plans for review and approval by the City. Plans will be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard details and WSDOT standard plans will be supplemented with project specific details as required. Plan information will include: Civil, Site and Utilities (est. 28 sheets) ❑ Survey Control (1"=20' 11 Sheet) ❑ Staging Plan(1"=20' / 1 Sheet) ❑ Site Prep/Demolition (1"=20'/ 1 Sheet) ❑ TESC (1"=20'/ 1 Sheet) ❑ Civil Site Plan (1"=20'/ 1 Sheet) ❑ Layout and Elevation Plans (NTS/ 4 sheets) ❑ Civil Details (NTS/ 4 sheets) ❑ Storm Drainage Plan (1"=20'/ 1 Sheet) ❑ Storm Drainage Profiles/Details (NTS/ 4 Sheets) ❑ Utility Plan Water (1"=20' / 1 Sheet) ❑ Water Profiles/Details (NTS/ 2 Sheets) ❑ Utility Plan Sewer (1"=20' / 1 Sheet) ❑ Sewer Profiles/Details (NTS/ 2 Sheets) ❑ Jointing Plans and Details (4 Sheets) Landscape/Urban Design (est. 20 sheets) ❑ Site Layout Plan (1"=20'/ 1 Sheet) ❑ Site Features Grading Plan (1"=20'/ 1 Sheet) ❑ Site Details (NTS / 10 Sheets) ❑ Site Planting Plan Enlargement (NTS / 2 Sheets) ❑ Site Planting Plan (1"=20' / 1 Sheet) ❑ Planting Schedule/Details (NTS / 2 Sheets) ❑ Site Irrigation Plan (1 "=20' / 1 Sheet) ❑ Irrigation Schedule/Details (NTS / 2 Sheets) City of Pasco 8 V8: 5/9/18 Peanuts Park Project Design Services KPG Lighting/ Electrical Site (est. 5 sheets) ❑ Site Electrical Layout and Site Lighting Plans (1"=20' / 1 Sheet) ❑ Site Lighting Notes and Details (NTS / 4 sheets) 8.2 The Consultant shall prepare 100% Architectural plans for the Farmer's Market Pavilion, Restroom building, shade structure/wall screens, including electrical, structural, mechanical and plumbing designs in sufficient detail for building permitting process. This work shall also include: Architectural, Mechanical/Plumbing, Electrical and Structural (est. 46 sheets) ❑ Architectural Code Analysis, General Notes, Schedules (5 Sheets) ❑ Architectural Plans and Elevations (10 Sheets) ❑ Architectural Sections, Reflected Ceiling and Roof Plan and Details (10 Sheets) ❑ Mechanical/Plumbing Plans and Details (7 Sheets) ❑ Structural Notes and Plans (9 Sheets) ❑ Structural Calculations ❑ Electrical Notes and Plans (5 Sheets) 8.3 The Consultant shall respond to 90% comments and prepare final Specifications in CSI format for Final Bid Documents. 8.4 The Consultant calculate quantities and prepare construction cost estimates for the civil site work, utilities, and architectural plans in support of the Final Bid Documents. Task 8 Deliverables: Review comment responses 100% Final Design Plans in PDF, Cost Estimate and Specification in CSI format (word document) format for entire site Bid Ready. Plans in PDF, Stamped and Signed plans for Bid, Construction Cost Estimate, and Bid Specifications in CSI format (word document) TASK 9 — BID ASSISTANCE AND CONSTRUCTION ASSISTANCE This work is for assisting the City's Construction Manager during the bid process and construction. City of Pasco 9 V8: 5/9/18 Peanuts Park Project Design Services KPG 9.1 The Consultant shall prepare up to two (2) addenda with changes that may be required to the plans, specifications, and quantities. 9.2 The Consultant shall support the City with the evaluation of Bids (1 review). 9.3 The Consultant shall assist with review and providing shop drawings review. (10 reviews) 9.4 The Consultant shall assist with review and providing responses to RFIs and change orders. (10 reviews) 9.5 The Consultant shall assist in field review. (4 visits) Task 9 Deliverables: • Prepare two (2) Addenda • Review documents and answer questions during the bid process (1 review) • Provide shop drawing review, RFI's and Change order clarifications per allotted budget. (20 reviews) • Field review with CM (4 visits) ADDITIONAL SERVICES The City of Pasco may require other services of the Consultant. These services could include other work tasks not included in the scope of work. These services may include, but are not necessarily limited to: • Design of Splash Pad • Public Art integration and coordination with artists • Movable furniture selection. • Design of the north parcel. • Design of building face enhancements (Fagade Improvement Program). • Assistance with property issues or other services deemed necessary by City of Pasco. • Environmental Documentation if required: o NEPA adopted by City o Section 106 Cultural Resources —excavation 0 4(f) — changes to existing park property due to alleyway dedication changes. • Additional Bid Assistance • Additional Construction Assistance • Survey Services: boundary line adjustments, legal descriptions and associated drawings for existing and future alleyway rededication. City of Pasco 10 V8: 5/9/18 Peanuts Park Project Design Services KPG