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HomeMy WebLinkAboutMeier Enterprises, Inc - PSA - 2018 CP5-PS-AC-17-01 Animal Control FacilityPROFESSIONAL SERVICES AGREEMENT Animal Control Facility Project Project # CP5-PS-AC-17-01 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter refe�jj'��ed to as " ity", and Meier Enterprises, htc., hereinafter referred to as "Consultant," on the 2�K"ay ofUAL, 2018. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the date listed above and promptly be completed by December 31, 2019. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 —Animal Control Facility Project Page 1 of 16 issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ❑ Hourly (Multiple Rate): Such rates as identified on Exhibit , plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $ without the prior written authorization by the City; or ® Fixed Sum: A total of $247,795.00, as identified in Exhibit A 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall famish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 — Animal Control Facility Project Page 2 of 16 agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. Professional Services Agreement — Meier Enterprises, Inc. CPS -PS -AC -17-01 — Animal Control Facility Project Page 3 of 16 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers from any and all claims and causes of action, including, but not limited to, actions of law or administrative proceedings for all injuries to persons or damages to property, and all losses, damages, demands, suits, judgments, including attorney fees, arising out of, or as a result Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01— Animal Control Facility Project Page 4 of 16 of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors, negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, its officers, employees, agents, and volunteers. 8.2 Should a Court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, employees, agents and volunteers, the Consultant's liability and obligation to defend hereunder shall only be the proportionate extent of the Consultant's negligence. 8.3 It is further agreed that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. 8.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.5 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 8.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 9.1.2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 — Animal Control Facility Project Page 5 of 16 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ® $1,000,000 each occurrence; ® $2,000,000 general aggregate; or ❑ $ each occurrence; and $ general aggregate 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $1,000,000 per claim; ® $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit 9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 9.3.1 The Consultant's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement evidencing the insurance requirements of the Consultant before commencement of the work. Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 — Animal Control Facility Project Page 6 of 16 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 —Animal Control Facility Project Page 7 of 16 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators. 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Rick Terway, or his/her designee 525 North 3`d Ave PO Box 293 Pasco WA 99301 TerwavRApasco-wa.gov (e-mail address) 14.3.2 For the Consultant: Doug Eadie, or his/her designee 2 W. Kennewick Ave Kennewick, WA 99336 Phone: 509-727-6935 dreadieAmeierinc.com (e-mail address) 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties Professional Services Agreement — Meier Enterprises, Inc. CPS -PS -AC -17-01— Animal Control Facility Project Page 8 of 16 waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON ✓� ri�'�i� t� ATTEST: Daniela Erickson, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney CONSULTANT J q I I Meier Enterprises, Inc. Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 — Animal Control Facility Project Page 9 of 16 Exhibit A — Scope of Services Thank you for the opportunity to provide a fee proposal for Architectural and Engineering Design Services. Meier Architecture • Engineering (Meier) and our consultant Shelter Planners of America (SPA) are pleased to provide the following proposal for your consideration. Based on the information available at the time of this Agreement, our understanding of the Project is to complete a new Animal Control Facility building design based off the October 20, 2017 submitted Floor Plan (Phase 1). The total conditioned space will be 7,982 SF, and the total building area is 10,132 SF. The shelter will have a total capacity of 46 dogs and 59 cats made up of animals for adoption, strays, and medical or quarantined held animals. The new shelter site location will be planned to the northeast of the existing shelter. Services will include design development, complete construction documents, advertising and bidding services, and administration services during construction as outlined in this Exhibit. TASK 4 DESIGN DEVELOPMENT AND CONSTRUCTION DOCUMENTS: TASK DESCRIPTIONS: 1) General: a) Meet with the Client to discuss the design and a few adjustments to the schematic drawings, go over major milestones, and discuss the team's responsibilities and next steps forward, b) Develop 30% design development drawings showing minor changes to the previously developed schematic floor plan layout. Design development drawings will include updated floor plans and building elevations. c) Develop 60% construction documents for the Clients review and comments. d) Develop technical material specifications. e) Develop 95% construction documents for the Clients final review and comments. I) Incorporate the Clients comments and develop 100% stamped construction documents ready for bid and Authority Having Jurisdiction (AHJ) submittal. g) Attend a plan review intake meeting required by the Pasco Building Department. h) Fill out a commercial plan review application and worksheet as required by the AHJ. i) Submit construction documents, calculations, and Washington State Energy Code (WSEC) Commercial Provisions forms to the City for plan review. j) Address the AHJ comments in letter format. 2) Civil design and construction documents will consist of the following: a) Design layout of buildings, driveways, walkways, parking lots, landscaped areas, grading, storm drainage, water services, sanitary sewer service, and coordination of other utilities on-site. Design will be in compliance with the City's design standards. b) Construction documents will consist of drawings and specifications. Drawings Professional Services Agreement — Meier Enterprises, Inc. CPS -PS -AC -17-01 — Animal Control Facility Project Page 10 of 16 shall indicate the designed features previously indicated with enough detail for permitting and to be able to be constructed. Specifications shall be in CSI format and provide sufficient information on materials and installation requirements. c) Meier will hire a Geotechnical Engineer Firm to investigation up to two (2) percolation pits and to provide a written report geotechnical report detailing the allowable soil bearing, sub grade requirements, site specific seismic classification, stormwater infiltration rates, and pavement design sections. Stormwater drainage calculations shall be provided for submittal to the City for approval. Design will be in accordance with the Eastern Washington Storrnwater Manual. Underground Injection Control (UIC) registration will be completed by Meier. d) Coordinate the construction plan submittal to the necessary franchise utility company. e) Prepare the required State Environment Policy Act (SEPA) checklist. I) Meier will attend one (1) pre -application meeting. 3) Landscape design services and construction documents will consist of the following: a) Landscape planting plans, design -build irrigation plans, and details for the Project. The drawings shall be drawn using AutoCAD software. b) The landscaping design shall meet the budget and the City's submittal requirements for landscaping in the parking and buffer areas, etc. c) Specifications shall be in CSI format and provide sufficient information on materials and installation requirements. 4) Architectural design and construction documents will consist of the following: a) Perform a code analysis according to the 2015 International Building Code (IBC), addressing life safety aspects of the building. Evaluate the schematic design to conform with American Accessibility Guide ANSI A117.1. Adjust floor plan as needed. b) Develop dimensioned floor plans showing wall, window, door locations, and built- in casework. Freestanding furniture and non -fixed cages will be shown for reference only. We will develop enlarged floor plans showing restrooms and cage areas. The reflected ceiling plans will include architectural features, lighting and mechanical grilles, and a roof plan with roof slopes and drainage. Provide building and wall sections, interior elevations and casework details, general construction details, and door, window, and finish schedules as required. c) Develop architectural material specifications and bid documents. d) The Building Envelope will conform to the WSEC Commercial Provisions. required by local jurisdiction as a plan review submittal. e) Specifications shall be in CSI format and provide sufficient information on materials and installation requirements. 5) Structural design and construction documents will consist of the following: a) Design will include roof framing, slab on grade, load bearing walls or frames, lateral load resisting elements, and foundations to support the building structure. Structural design will incorporate openings and supports for mechanical or electrical equipment. Design will be in accordance with the 2015 IBC and ASCE 7-10. Professional Services Agreement—Meier Enterprises, Inc. CP5-PS-AC-17-01 — Animal Control Facility Project Page 11 of 16 b) Construction documents shall consist of drawings and specifications. Drawings shall indicate the design features previously indicated with enough detail for permitting and to be able to be constructed. Specifications shall be in CSI forinat and provide sufficient information on materials and installation requirements. c) Structural calculations shall be provided for submittal to the building official for approval. 6) Mechanical design and construction documents will consist of the following: a) Meier will provide the design for natural gas piping within the facility up to 5' beyond the building limits. The gas meter location and connection to site piping will be coordinated with the architect and civil engineer. b) HVAC design and load calculations to determine the cooling and heating requirements for the building, and for the selection of equipment to meet the load requirements. c) Drawings for the HVAC system will include plans, sections, details, and equipment schedules as needed. The building will be zoned using multiple HYAC units. It is assumed that an individual room control will not be required, and a Direct Digital Control (DDC) control system will not be utilized. HYAC units will be controlled by individual 7 -day programmable thermostats. d) Design will take into consideration energy efficiency, sustainability, and environmentally favorable features, which will be economically feasible, code allows, and which is compatible with the Project goals. e) Completed mechanical system WSEC Commercial Provisions calculation and WSEC form required by local jurisdiction as a plan review submittal. f) Specifications shall be in CSI format and provide sufficient information on materials and installation requirements. 7) Plumbing design and construction documents will consist of the following: a) Plumbing calculations for the sizing of the domestic water distribution, sanitary sewer systems, and water heaters. b) Drawings and specifications will be provided for the plumbing system including plans, enlarged plans where needed, details, and equipment schedules. c) Owner to provide Meier equipment cuts sheets that will require any electrical and mechanical system coordination. d) Specifications shall be in CSI format and provide sufficient information on materials and installation requirements. 8) Fire protection: a) A fire protection system is not required for the Project per the 2015 IBC, however it may be desirable. An automatic sprinkler system will be bid as an additive alternate for the Project. b) Meier will provide a performance specification for the automatic fire sprinkler system design. The automatic fire sprinkler system shop drawings and calculations will be furnished by a design -build contract between the general contractor and their subcontractor who employs a licensed fire protection engineer. 9) Electrical design and construction documents will consist of the following: a) Calculations, drawings, and specifications for lighting and power distribution, as Professional Services Agreement — Meier Enterprises, Inc. CPS -PS -AC -17-01 —Animal Control Facility Project Page 12 of 16 required by local adopted 2017 NFPA 70 National Electrical Code (NEC), and showing compliance with the current 2015 WSEC provisions required by local jurisdiction as a plan review submittal. b) Preparation of documentation/forms showing compliance with the current WSEC. c) Utility electrical power infrastructure design including underground provisions from the serving utility company. Design will provide for main and distribution branch panels and receptacles strategically placed throughout the building to shorten branch circuit runs. d) Utility communication infrastructure design including underground provisions from serving the telephone company and TV site demarcation points to the service entrance point at ground floor of the new facility. e) Electrical distribution, devices, and branch circuitry to support convenience power, power provisions for Client funiished/specified equipment, and new mechanical equipment connections. f) Interior lighting luminaires and controls. Design will be per Illumination Engineering Society (IES) recommendations for space types indicated with controls per local automated systems. g) Exterior lighting and controls: LED building egress exits lighting, pole mounted area and parking lighting, controlled via integral daylight and auto -dimming to 50% motion sensors. Landscape lighting and controls are not assumed. h) The fire alarm system and annunciator panel locations will be indicated on the drawings and connected power. The remainder of the systems infrastructure will be design -build by a licensed fire protection engineer. i) Pathway and rough -in locations only for all special systems (IT infrastructure, security intrusion detection systems, and/or CCTV) as coordinated with the Owner prior to 60% design documents. The remaining downstream devices, wiring, servers etc. shall be provided by Owner without further engineering direction. j) Electrical vehicle charging stations: Per Washington Administrative Code 51-50- 0427, Meier will provide either 208V or 240V 40 -amp infrastructure for 5% of the total parking space. Additional conduit, hand holes boxes, and electrical system capacity to expand the charging stations to up 20% of the total parking space will be famished per the standard. The Owner shall select which vehicle - charging vendor and equipment they will contract with, and furnish the data to Meier prior to the 60% deign submittal. k) Specifications shall be in CSI format and provide sufficient information on materials and installation requirements. DELIVERABLES: 1) 30% design development drawings: Provide one (1) full size and electronic PDF format of the drawings. 2) 60% construction documents and specification, and a preliminary cost estimate including mechanical, electrical and restroom fixture cut sheets: Provide one (1) full size and sets of drawings, and electronic PDF format of the drawings. Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 — Animal Control Facility Project Page 13 of 16 3) 95% construction documents, specifications and a cost estimate: Specifications will be in book format or on the drawings. Provide one (1) full size and electronic PDF format of the drawings. 4) 100% stamped construction documents: Provide up to six (6) copies to the plan review agency, one (1) full size and electronic PDF format of the drawings. 5) Stamped structural calculation. 6) Storm drainage calculation. 7) WSEC Commercial Provisions report form for the building envelope (required by local jurisdiction). 8) WSEC report form for mechanical equipment (required by local jurisdiction). 9) WSEC report form for lighting (required by local jurisdiction). 10) SEPA checklist. 11) City Commercial Construction Application. ASSUMPTIONS: 1) Design development and construction documents will be closely based on the approved schematic design drawings. 2) After design development deliverable review comments are received and incorporated, no major changes to the floor plan layout are expected. A major change is one that affects multiple drawings, poses rework to architectural, structural, and MEP construction documents and design that was not anticipated at the time of this addendum. Mechanical and electrical systems will be established at this time, and Client comments will be included with the 60% construction documents deliverables. 3) The design will conform to the 2015 IBC, and applicable local jurisdiction municipal codes. 4) Material specifications will be in a separate book in CSI format, and will include bid documents and technical specifications. 5) Plan review and permit fees are not included in this addendum. 6) Off-site utility work will be required in order to bring service to the site. 7) Off-site road improvement work will be required to access the site. 8) It is understood that the Project does not require a Department of Health, Labor and Industries plan review submittal. 9) Drawings to be provided in AutoCAD or Revit format with Meier title blocks and using Meier drafting standards. 10) Sewer system is assumed to be gravity drained. Ifa lift station is needed, an additional design fee will be assessed. TASK 5 -ADVERTISING: 1) Meier will e-mail construction document sets to six (6) regional plan centers to solicit bids. 2) An "Advertisement for Bid" shall also be placed in the Tri -City Herald newspaper for two (2) consecutive weeks. 3) Additional hard copy sets of construction documents will be made available at the Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 —Animal Control Facility Project Page 14 of 16 plan centers and at Abadan's Reprographics in both Richland and Spokane for the convenience of potential bidders, at Abadan's standard print rates. TASK 6 -BIDDING SERVICES: 1) Bid services shall include a pre-bid meeting and job walk with interested general contractor and subcontractors. 2) Answer any bid question or request for substitutions, and prepare and issue an Addendum to the construction document set if needed. 3) Conducting the bid opening at the Client's office, complete an evaluation of the bidders, and the issuing of the Notice of Award and Notice to Proceed letters to the successful contractor(s). DELIVERABLES: 1) Addendum. ASSUMPTIONS 1) Pre-bid walkthrough will be a one-time meeting at the site for all interested general contractors. TASK 7 -CONSTRUCTION ADMINISTRATION SERVICES: SCOPE OF WORK: Construction administration services include a pre -construction meeting, bi-weekly on-site observations and progress meetings, review submittals, process pay requests, Requests for Information (RFI), RFPs and/or change orders, issue a substantial completion punchlist, and issue a Certificate of Substantial Completion. DELIVERABLES: I) Answer RFIs. 2) Review product submittals and Operation and Maintenance Manual (O&Ms). 3) Review and certify Application for Payments. 4) Complete a punchlist observation. 5) Issue a Certificate of Substantial Completion. ASSUMPTIONS: 1) The addendum is based on the nine (9) month construction schedule. 2) Pre-bid walkthrough will be a one-time meeting at the site for all interested general contractors. 3) Contractor requested design changes are not anticipated. Should a change be feasible for the Client, the additional design can be added as additional scope. SCHEDULE: Anticipated schedule inputs are as follows. Schedule may vary based on the review cycles and design comments: Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AG17-01 —Animal Control Facility Project Page 15 of 16 Start Date 1) Notice to Proceed Construction Document: 4weeks 2) 30% Design Development: 1 week 3) Client and SPA Review: 1 week 4) 60% Construction Documents: 4 week 5) Client and SPA Review: 1 weeks 6) 95% Construction Documents: 4 week 7) Client and SPA Review: 1 week 8) 100% Construction Documents: 1 week 9) Bidding and permitting: 4 week 10) Construction: 9 months 11) Demolition of Existing Buildings 6 weeks The above noted time frames are suggested time frames and the basis of the design estimate, but can be compressed, should it be desired. TEAM: Meier will lead all design efforts. Your primary contact will be Douglas Eadie as Project Manager. All official communication will be through this single point of contact to assure information is distributed appropriately and incorporated into the Project. All services not specifically outlined in the scope of work above shall be considered additional services, and shall be subject to a commensurate adjustment to the agreed compensation by way of a written addendum, signed by the parties, prior to proceeding with the additional work. If Meier is instructed to perform additional services before a written addendum is in place, Meier shall have the right to bill the Client for these additional services on a time and expenses basis at current Meier standard rates. COMPENSATION: Meier will perform these services per the fee schedule noted below: TASK 4 - Design Development and Construction Documents: Meier will perform design services for a firm fixed fee of $193,520. TASK 5 - Advertising: Reimbursable account to cover the actual cost of advertising in the Tri- City Herald estimated at approximately $650. TASK 6 - Bidding Services: Meier will perform design services for a firm fixed fee of $4,825. TASK 7 - Construction Administration Services: Meier agrees to provide construction support services on a time and expenses basis, with a budget level estimated at $48,800. Invoices will be submitted monthly. A 1.5% interest charge will be added for late payment beyond the normal 30 -day billing period. Professional Services Agreement — Meier Enterprises, Inc. CP5-PS-AC-17-01 — Animal Control Facility Project Page 16 of 16