HomeMy WebLinkAboutPACE Engineers - PSA - Process Water Treatment Facility Plan ProjectPROFESSIONAL SERVICES AGREEMENT
Process Water Treatment Facility Plan Project
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "h ity", and �' 5rLgg -t *3 -rp�„
hereinafter referred to as "Consultant," on the 7 day of S[1}pjJnr 12 017.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the date of contract execution, and promptly be
completed December 31, 2018.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services. identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
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issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $977,632.00 without the prior written authorization by the City; or
❑ Fixed Sum: A total of $ ; or
❑ Other:
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
fiunish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
be necessary to assure proper accounting of all funds paid pursuant to this
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Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
request by the City for such records within five (5) business days by either
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providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
8. Indemnification.
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8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, or subcontractors.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
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9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work
performed for the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
® $1,000,000 each occurrence;
® $2,000,000 general aggregate; or
❑ $ each occurrence; and $ general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $1,000,000 per claim;
® $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
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9.4 Acceptabilitkof Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A:VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement evidencing the
insurance requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
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13. Termination.
13.1 Termination for Convenience. Either party may tenninate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Rick Terway, Interim Public Work Director, or his/her
designee
525 North 3'
PO Box 293
Pasco WA 99301
(e-mail address)
14.3.2 For the Consultant: Robin Nelson, P.E., or his/her designee
11255 Kirkland Way - Suite 300
Kirkland, WA 98033
robinn@paceengrs.com (e-mail address)
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each parry
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hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
similar event or other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
CITY OF PASCO, WASHINGTON CTANT
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ATTEST:
0&(�& A�&O/
Daniela Erickson, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
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Exhibit A
June 5, 2017
Prepared by: Robin Nelson, P.E.
PACE Engineers
City of Pasco
Process Water Resource Facility (PWRF)
Capital Facilities Planning and Engineering Report
Scope of Work
General Assumptions
Purpose:
Capital Facilities Planning
1. This project is to assist the City in their Washington Department of Ecology, Industrial Waste
Discharge Permit compliance efforts as well as provide an amendment to their Capital
Facilities Planning to include a regional planning -level document for the programmed
expansion of the Process Water Resource Facility (PWRF) to accommodate increasing
demand for agricultural process water disposal and address more immediate operational
constraints due to aging equipment and capacity. The planning horizon is intended to carry
through 2036 (20 years) and will be intended to encourage continued growth in the City's
food processing corridor on the north side of the City (FW Basin) and the Pasco Kahlotus
Industrial Basin (PK Basin).
Engineering Report
2. This work would also include preparing an engineering report consistent with WAC 173-240
evaluating the condition and capacity of the Foster Wells Lift Station and force main; a
regional lift station in the PK basin area; and address more immediate improvements at the
PWRF including the Industrial Pump Station. The regional lift station PS&E would
coordinate with the PK Basin Force Main Routing Study currently in progress.
PS&E
3. This scope of work will also include preparing plans and specifications for immediate needs
defined in the engineering report at the PWRF. At a minimum, this scope of work will
include PS&E.for the Industrial Pump Station.
Regulatory Compliance:
This Capital Facilities Plan amendment will be prepared consistent with RCW36.70A.070 (3)
and WAC 365-195-315. The Engineering Report will be sufficiently complete to meet WAC 173-
240-020(6) and WAC 173-240-130. In addition, an engineering report (update due to Ecology
April 1, 2018) for land treatment of wastewater should meet the requirements of Guidelines for
Preparation of Engineering Reports for Industrial Wastewater Land Application Systems
(Ecology Publication #93-36). The City has gained Ecology approval (Diana Washington, 5-19-
17) for a combined Capital Facilities Plan and Engineering Report (Facilities Plan/Engineering
Report) so that they may proceed with development of construction bid documents and
ultimately construction phase improvements.
An engineering report/facility plan is defined in WAC 173-240-020(6) as "a document which
thoroughly examines the engineering and administrative aspects of a particular domestic or
industrial wastewater facility." A "facility plan" is an engineering report that includes the
additional elements required by the National Environmental Policy Act, other federal statutes,
and planning requirements for the State Revolving Fund loan program. To be eligible for funding
assistance through Ecology's water quality program for specific project planning, design, or
construction, the engineering report for the project must meet the additional requirements for a
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June 5, 2017
Prepared by: Robin Nelson, P.E.
PACE Engineers
facility plan. A further description of the requirements of an engineering report is contained in
WAC 173-240-130 and Ecology Publication #93-36. A detailed description of the requirements
for and contents of an engineering report and the approval process is provided below.
Engineering reports must be sufficiently complete so that plans and specifications can be
developed from it without substantial changes.
Reference Materials:
It is anticipated that this Capital Facilities Plan Amendment will be developed from existing
documentation for the City of Pasco's Process Water Resource Facility (PWRF) and will include
those improvements installed to date. The following reference materials will be used to prepare
an updated and expanded Capital Facilities Plan/Engineering Report amendment guiding the
PWRF for the 20 year planning horizon.
• Pasco PWRF Draft Capital Facilities Plan, August 2016
• Pasco PWRF Draft Engineering Report, August 2016
• Pasco PWRF Operation and Maintenance Manual, June 2016
• Pasco PWRF Draft Facility Plan, December 2016
The following reference documents will provide guidance for the above -listed document
updates:
• City of Pasco 2016 Farm Operations Report
• Modified State Waste Discharge Permit ST0005369 (Permit) Pasco PWRF
• Current Industrial User permits
• Kahlotus Pasco Highway Force Main Routing Study
• 2017 Industrial Users Cost Allocations (FCS/PACE/City Ongoing)
• Ecology Criteria for Sewage Works Design, 2008
• City of Pasco Comprehensive Planning documents
Schedule:
See attached Schedule.
PWRF Facilities Plan/Ennineerina Report
General Scope of Work
The intent of this project is to assist the City in their Ecology compliance efforts as well as
provide a consolidated document serving to amend the City's current Capital Facilities Plan and
provide the basis for future modifications and expansion of the PWRW. The planning horizon is
intended to carry through 2036 and will be intended to encourage continued growth in the City's
food processing corridor on the north side of the City and the KP Basin.
PACE team (PACE, CES, CH2M, and FCS) will also coordinate efforts with the City's
consultant, Berger-ABAM, to incorporate findings and conclusions reached in the KP Basin
Forcemain Routing Study.
Task 1 — Project Management
GOAL: Organize, manage, and coordinate the disciplines required to accomplish the services
required for this project. Project management services are as follows:
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June 5, 2017
Prepared by: Robin Nelson, P.E.
PACE Engineers
Task 1.1 — Team Management
Prepare a Project Management Plan (PMP) within 10 working days following Notice to Proceed.
The PMP will include the project scope, task assignments and deliverables, project organization
chart, team roles and responsibilities, communication protocols, initial project schedule, budget,
project procedures including documentation, filing system and standards, QA/QC Plan (see
Task 1.2), and other items as needed.
Provide project management, contract administration services, and manage subconsultants.
This work will include but is not limited to monitoring scope of work, budget, and schedule for
compliance with project management plan, prepare monthly invoices, and prepare progress
reports. Progress reports to include a description of work accomplished, upcoming work, budget
status, and schedule status. Progress reports will be provided at bi-weekly status meetings with
City staff.
Deliverables: One (1) Project Management Plan; twenty two (22) bi-weekly status reports, and a
minimum of 12 monthly invoices.
Task 1.2 — Quality Assurance /Quality Control
Prepare a Quality Management Plan (QMP) in accordance with PACE standard practices. Sub -
consultants will provide their own internal QA/QC practices consistent with industry standards of
care. PACE team will conduct critical reviews continuously throughout project and specifically
for key milestones and deliverables.
Deliverables: Quality Management Plan
Task 1.3 - Communications
Project manager shall conduct bi-weekly progress meetings with City in accordance with the
communications protocol identified in the PMP. Meetings will focus on the status and schedule
of the Engineering Report and the Capital Facility Plan.
Deliverables: Meeting agendas and notes.
Task 2 — City/Ecology Coordination
GOAL: Meet with the City and Ecology to discuss progress/present draft report.
This task uses the following assumptions:
Three meetings are assumed.
Meetings will be held at City of Pasco Offices or Ecology in Spokane as applicable.
• PACE shall provide formal written comments directly to Ecology if a response is required.
Task 2.1 — Progress Meetings with City Staff
The PACE team will conduct bi-weekly progress meetings with City staff. We anticipate
approximately twenty two (22) bi-weekly meetings to provide progress updates and seek
direction on critical issues pertaining to the development of the Capital Facilities
Plan/Engineering Report and other tasks as assigned. Six (6) meetings will be held at the City
will the remaining sixteen (16) meetings would be a combination of SKYPE or conference calls.
Deliverables: Meeting agendas, minutes, and progress reports.
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June 5, 2017
Prepared by: Robin Nelson, P.E.
PACE Engineers
Task 2.2 Capital Facility Plan Workshop (Setting Expectations)
The PACE team would meet with City staff to develop the outline and information gaps for the
20 -year Facility Plan/Engineering Report update. The workshop would include City staff and
PACE team. PACE project manager will facilitate planning workshop. The primary purpose of
the meeting would be to develop the broad parameters to be used in the planning process.
These parameters could include but are not limited to:
• Review of the proposed Washington State Reuse Rule and its applicability/effect on the
PWRF vis-a-vis timing of stricter water quality implementation
• Confirmation of planning horizon (currently 2036)
• Confirmation of service area boundaries
• Discussions for future industrial users within service area
• Review of existing and potential zoning for the current US 395 corridor as well as the
area considered for development during design of the PK Basin Pump Station (PKPS)
• Assist in the selection of a target alternative for ultimate treatment technology for the
PWRF. The target alternative will address potential enhanced reuse opportunities that
may enhance the City's ability to strategically negotiate water uses with current and
future food processors.
• Discuss future effluent discharge quality and alternatives to augment the land treatment
site (site) capacity
There will be one workshop under this subtask which will include the PACE team and key City
staff.
Deliverables: Agenda, handouts, and materials for review; meeting notes.
Task 2.3 — Stakeholder Coordination
The PACE team will meeting with current industrial users to discuss current operations, possible
expansions in operations, changes to seasonal operations, and permit limits that would affect
demand forecasting for the PWRF. This would be a total of 6 meetings.
The PACE team will meeting with current farmers leasing the City's spray fields to discuss
current and possible future alterations in spray field operations, effluent water quality, crop
rotations, and land treatment requirements, possible expansions in operations, changes to
seasonal operations, and permit limits that would affect demand forecasting for the PWRF. This
would be a total of 1 meeting.
Deliverables: Agenda, handouts, and materials for review; meeting notes.
Task 2.4 — Preliminary Draft and Final Draft Review by City
Schedule two (2) meetings with City staff to separately review the preliminary draft and final
draft of both the Engineering Report and Capital Facility Plan. These two meetings are in
addition to the progress meetings referred to in previous tasks.
Deliverables: Meeting agenda and notes.
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June 5, 2017
Prepared by: Robin Nelson, P.E.
PACE Engineers
Task 2.5 — Draft review by Ecology
Schedule three (3) meetings with Ecology staff to separately review the preliminary draft and
final draft of both the Engineering Report and Capital Facility Meetings. These meetings will be
held at Ecology's Spokane Office. The PACE team and key City staff will attend these
meetings.
Deliverables: Meeting agenda and notes.
Task 2.6 — Response to Ecology Comments
Work with the City to develop a response strategy to Ecology comments on the Capital Facilities
Plan/Engineering Report and prepare responses to Ecology review comments on behalf of the
City. This scope of work and budget only includes one iteration of responding to Ecology review
comments for each submittal at the preliminary draft, hydrogeologic study, and final document.
Further iterations of comments will be billed at a time and materials basis and covered under
Task 7 budget.
Task 3 — Documentation of Existing Facilities & Background Information
The information, evaluations, and analysis completed in this task will provide the City with an
understanding of the current and future industrial service area and characteristics; updated flow
and loading forecasts for the 6 year, 10 year and 20 year planning horizons; condition, capacity,
and reliability of the current collection system, operational infrastructure and existing land
treatment site.
Task 3.1 — Update Background Information
Task 3.1.1 — Review/Evaluation of Existing Documentation
PACE team will assemble the materials and prepare a preliminary outline of the Capital
Facilities Plan/Engineering Report. Each proposed section will be mapped to existing
materials and the information gaps (i.e., facilities where no documentation exists or is
incomplete) shall be identified.
Deliverables: Draft and Final Capital Facilities Plan/Engineering Report outline, (a,k,a, table
of contents), and information gap memorandum in electronic PDF format.
Task 3.1.2 Service Area Characteristics
Combine 2016 Demographics and land use with previous plan.
Develop service area and service area boundaries with input from City staff.
All other data required by WAC 173-240-130.
• The name, address, and telephone number of the owner of the proposed
facilities, and the owner's authorized representative.
• A project description that includes a location map and a map of the present and
proposed service area.
• A statement of the present and expected future quantity and quality of
wastewater, including any industrial wastes that may be present or expected in
the wastewater.
• The degree of treatment required based upon applicable permits and rules, the
receiving body of water, the amount and strength of wastewater to be treated,
and other influencing factors.
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• A description of the receiving water, applicable water quality standards, and how
water quality standards will be met outside any applicable dilution zone.
The background information will be included in both the Capital Facilities
Plan/Engineering Report as required by Ecology.
Deliverables: Draft and final section on required background information in electronic
PDF format.
Task 3.1.3 — Update Flow and Load Projections
Review and update flow and load projections available from previous engineering report
and combine with new 2016 data provided by City. Notify City if existing data appears to
fall outside the range of industrial waste discharge permit values. Update these flow and
load projections to represent average values for the type of development proposed and
include in facility plan.
Flows and loads will be broken down to show the expected incremental increase on a
periodic basis (to be determined with the City) to allow for phasing of improvements. It is
assumed that the ultimate build out will occur over a 20 year period.
Deliverables: Updated spreadsheet containing flow and loads in electronic PDF format.
3.1.4 Inventory/Condition Assessment of Existing Industrial Waste Collection
System
Using City GIS, the PACE team will prepare a system map of the industrial waste
collection and conveyance system including the Foster Wells lift Station and forcemain.
Once the inventory has been completed, the PACE team in association with City staff,
will conduct a conditions assessment of the gravity sewer, pressure sewer, and Foster
Wells Lift Station. This condition assessment would include video inspection of the
gravity sewer, visual inspection of the Foster Wells Lifts Station along with review
operations and maintenance logs, and desktop review of operations and maintenance
history for the Foster Wells forcemain.
Deliverables: Draft technical memorandum and system map of the Industrial Waste
Collection system. The map will be delivered in hard copy 24x36 and electronic copy
compatible with City GIS format. The technical memorandum in pdf format and later
incorporated into the draft and final Facilities Plan/Engineering Report.
Task 3.1.5 — PWRF Process Overview
Task 3.1.5.1 Inorganic Solids Handling and Equalization
PACE team shall prepare a narrative and related exhibits describing the existing
physical facilities, process flows, operation and maintenance, and capacity limitations.
The PACE team will conduct an inventory and conditions assessment of the inorganic
solids delivered to the site and impacts on plant facilities. Discussion will be provided on
limiting the inorganic loading to the PWRF with recommendations on future limits to
industrial users' waste discharge permits.
Task 3.1.5.2 Organic Solids Handling
PACE team shall prepare a narrative and related exhibits describing the existing
physical facilities, process flows, operation and maintenance, and capacity
limitations. The PACE team will conduct an inventory and conditions assessment of
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the organic solids loading delivered to the site and impacts on plant facilities. Organic
solids handling needs will be developed along with the treatment sequencing such that
appropriate solids handling facilities will be developed as needed by process upgrades.
These facilities include secondary clarifiers, rotary drum screens, and screw press.
For the Facility Plan/Engineering Report, it will be assumed that all organic solids will be
disposed of either via livestock feed,composting, field application, solid waste or landfill
disposal, or other DOH/ECY approved methods.
Deliverables: Description, schematics, criteria, and costs in electronic PDF format.
Task 3.1.5.3 Impoundments
PACE team shall prepare a narrative and related exhibits describing the existing
physical facilities and process flows, both as currently utilized as well as planned for the
connection/utilization of the 115 million gallon (MG), 35 MG, and 8 MG ponds. This
evaluation will include systems inventory, site piping considerations, current operations,
and limitations. This process overview will be used as the baseline for consolidated
Capital Facilities Plan/Engineering Report.
Deliverables: A technical memorandum including description, schematics, design
criteria, in electronic PDF format.
Task 3.1.5.4 — Effluent Discharge (Irrigation Pump Station)
The PACE team will conduct a visual inspection of the facility and review historical
operations and maintenance logs for this pump station. We will review and evaluate
existing condition, capacity, and reliability of the pump station including wet well
capacity, pump and piping capacity and reliability, structure condition, ventilation, and
electrical service and controls. Our findings will be included in a technical memorandum
with recommendations for immediate needs.
Deliverables: A technical memorandum including description, schematics, design
criteria, in electronic PDF format.
Task 3.1.5.5 — Land Application for Industrial Wastewater Treatment
The PACE team will prepare an overview of past and current operation of the spray
fields. The previous crop reports will be used to provide a summary of the crop rotations
and projected hydraulic and nutrient loading to the spray fields. A discussion of existing
ground water wells and irrigation water rights will be provided.
Deliverables: A technical memorandum including description, schematics, design
criteria, in electronic PDF format.
Task 3.1.6 — Existing Land Treatment Site Hydrogeologic Assessment
Ecology has expressed specific concerns due to the high test results found in monitoring
wells MW -1, MW -9, MW -7, MW -2 MW -8 and MW -3 showing high test results for nitrate
and TDS. Monitoring wells MW -4, MW -5 and MW -6 are not showing the high test
results. This upgradient and downgradient well data suggests that there is something
impacting groundwater. Other facilities have discharges that may impact groundwater
upgradient of the Pasco facility. A possible contributor to this theory is the CAFO
(Concentrated Animal Feeding Operation) located to the north of the PWRF. Geological
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PACE Engineers
features could also impact the flows between the sets of monitoring wells. The goal of
the proposed Hydrogeologic Assessment Report is to identify the quality of groundwater
flowing under the Pasco treatment facility and identify potential impacts from the
treatment site on the groundwater. The study is not designed to identify sources of
groundwater contamination contributing to the groundwater prior to entering the Pasco
treatment site but will quantify the quality of the water entering the Pasco treatment site.
Specific work to be accomplished includes:
Task 3.1.6.1 Review/Evaluation of Existing Documentation
City shall provide to PACE existing Hydrogeologic Assessment Reports and all
supplemental materials previously provided to Ecology relative to the PWRF.
PACE will assemble the materials and prepare a preliminary outline for the
Hydrogeologic Assessment. Each proposed section will be mapped to existing materials
and the information gaps (i.e., areas where no documentation exists or is incomplete)
shall be identified.
Deliverables: Draft and Final Hydrogeologic Assessment Report outline and information
gap memorandum in electronic PDF format.
Task 3.1.6.2 — Ambient Ground Water Quality
Ambient groundwater quality will be evaluated by reviewing existing data from
monitoring wells located upgradient of the site, within the aquifer(s) that will be impacted
by site operations. This information will be used to characterize background water quality
outside of the area of influence by site operations. The groundwater quality will be
characterized for constituents of concern (pH, total nitrogen, metals, TDS, inorganics,
Fe, As, BOD, Cl, Mn, and microbiological).
Deliverables: Section in Hydrogeologic Assessment Report providing characterization of
background conditions, groundwater time series plots of constituents of concern, and
appendices containing existing analytical data
Task 3.1.6.3 — Groundwater Depth and Flow Direction
Groundwater potentiometric surface maps will be constructed from existing groundwater
elevation data collected from wells at and near the project site. The wells selected for the
maps will be completed in the aquifer(s) which have the potential to be contaminated by
site activities. Groundwater flow direction and groundwater gradient will be determined
from the potentiometric surface maps.
Deliverables: Section in Hydrogeologic Assessment Report describing groundwater
depth and flow direction, groundwater potentiometric surface maps, groundwater
hydrographs, groundwater STIFF plots overlaid on area map, and appendix containing
available groundwater level data.
Task 3.1.6.4 — Location and Construction of Existing Area Wells
A map will be developed showing the location of all wells within a'/4 mile radius of
project PWRF site including spray field boundaries. Available construction information
for these wells will be compiled into an appendix. The well information will include well
depth, static water level, screened interval, and geologic well logs. Information from
these wells will be used to characterize the subsurface in the vicinity of the project site.
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PACE Engineers
Task 3.1.6.5 — Geology
The site geology will be characterized through interpretation of available well logs and
geologic maps. Information from borehole logs will be used to construct geologic cross
sections. The area lithology and soil/bedrock types and properties will be interpreted.
Preferential GW flow paths or zones of higher K, any confining units, fault zones, cross-
cutting structures, and target hydrostratigraphic units to be monitored will be identified
through review of the available information. If available, results of hydraulic conductivity
tests of borehole soils will be presented. Maps of geologic hazard areas (including faults,
unstable slopes, and subsidence areas) and erosional/depositional environments will
also be created for the evaluation discussion.
Deliverables: Section in Hydrogeologic Assessment Report describing site geology,
surface geology map, soils map, geologic hazards map, geologic cross sections, and
appendix containing available borehole logs.
Task 3.1.6.6 — Hydrogeology and Surface Water
In addition to groundwater depth and flow direction, additional parameters such as
groundwater flow velocity, transmissivity, storage coefficient, hydraulic conductivity,
porosity, and dispersion will be evaluated using existing information. These properties
can be used to characterize the rate of contaminant movement. The direction and rate
of horizontal and vertical groundwater flow and a description of regional groundwater
trends including vertical and horizontal flow directions and rates will be provided.
Additionally, a discussion of nearby surface water bodies (within a 1 mile radius of the
PWRF and spray field site boundaries) and groundwater recharge and discharge areas
will be provided and delineated on a topographic map.
Deliverables: Section in Hydrogeologic Assessment Report describing site hydrogeology
and surface water bodies; topographic map.
Task 3.1.6.7 - Area Impacted
The area potentially affected by pollutant migration from the site will be identified on a
topographic map. The site will also be plotted on a Water Resources Inventory Area
(WRIA) map to identify sensitive areas in the site vicinity. Identification of the potentially
impacted areas will be determined by evaluation of the effluent quality and aquifer
characteristics at the site.
Deliverables: Section in Hydrogeologic Assessment Report describing the potentially
impacted area, topographic map, and site map overlain on WRIA map.
Task 3.1.6.8 — Preliminary/Draft Hydrogeologic Assessment Report
The draft sections identified herein will be incorporated into a preliminary draft
document. This document will be reviewed by the City under Task 2. Based on
comments received from the City, a revised draft will be produced. This draft will be
reviewed by Ecology. Comments from Ecology will be addressed under subtask 3.1.6.9
below.
Deliverables: Five (5) comb bound copies of preliminary draft. An electronic copy of the
draft report will be sent as well. It is assumed that Ecology will require two hard copies
for their review.
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Task 3.1.6.9 — Final Hydrogeologic Assessment Report
Based on the comments from Ecology, and the City, a final Hydrogeologic Assessment
Report will be developed. This subtask will include time to coordinate Ecology
comments with the City. 25 hours are assumed for this subtask to address Ecology
comments. Should the level of effort exceed this, further billings will be based upon
actual time and materials required to address Ecology comments. Comments that
exceed this level of effort will be addressed through an amendment. If the City disputes
any comments made by Ecology, it is assumed that the City will work directly with
Ecology to settle said dispute. No work will be completed on the final document until all
disputes between Ecology and the City have been resolved. Assistance for dispute
resolution between the City and Ecology is not included in this scope of work, and will be
billed as a separate time and material scope addition.
Deliverables: Storage and irrigation design criteria, including updated section for the
Facility Plan in electronic PDF format.
Task 4 — Future Conditions and Alternatives Analysis
The discussions and evaluations provided in this task will determine the future needs for
collection system and PWRF treatment process. The alternatives analysis will discuss
innovative and alternative technologies for saving energy, as well as, consider potential future
Permit changes, biological treatment to improve effluent quality, and potential reuse of the
treated effluent. The alternatives will be documented and ranked to determine the preferred
alternatives for future expansion of the collection system and treatment.
Task 4.1 —Future Needs Workshops (Alternatives Analysis)
The PACE Team shall meet with City staff to review and obtain feedback on the
preparation/consolidation of the engineering report. The PACE team will perform an
alternatives analysis to determine future facility improvements to comply with Ecology Permit
limits and meet current and future industrial discharge needs within the study area for the 6
year, 10 year, and 20 year planning horizon. The basis for this scope of work includes but is
not limited to discussions for the following needs:
• Determine immediate needs for the PWRF; IPS, Available Space/Land Acquisition
Needs
• Grit and Sediment Removal
• Secondary Clarifiers
• Additional Storage Needs
• Treatment Process Optimization and Sequencing
• BOD, Nutrient removal, and pH adjustment
• Biological Treatment and Reuse
• Solids Handling and Solids Drying Beds
• Effluent Disposal Means and Methods (Seasonal impacts)
• Land Treatment Site Capacity Augmentation (Reuse/Additional Irrigation Needs)
City staff will participate in the workshop to discuss and provide guidance on critical issues that
will determine the direction of the PWRF into the future.
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Deliverables: Agenda, handouts, and materials for review; meeting notes
Task 4.2 — Regional Industrial Lift Station (Pasco-Kahlotus Basin)
A Capital Facilities Plan/Engineering Report will be prepared to summarize the basis for design
of a new regional Lift Station pumping industrial wastewater to the City's PWRF facility. The
topics addressed within this memorandum include: Background, Prior Studies, Governing
Standards, Existing Conditions, and the Basis of Design. The Basis of Design section includes
an explanation of key design criteria, presents pump station design flows, provides pump sizing
criteria, compares construction and operational costs, compares the alternatives, and provides a
recommended approach. This capital facilities plan/engineering report will be prepared
consistent with RCW36.70A.070 (3) and WAC 365-195-315 to amend the City's current Capital
Facilities Plan and include the following:
1. A forecast of future needs for a new regional lift station
2. The proposed location and capacities of the new regional lift station.
3. At least a six year plan that will finance the Capital Facilities. This would include an
overview of the annual industrial users' capital and O&M fees.
This task will involve coordination with Berger-ABAM, consultant currently preparing the Pasco-
Kahlotus Highway Basin Forcemain Alignment Study.
Deliverables: A technical memorandum will be provided and incorporated into the Capital
Facilities Plan/Engineering Report. Three hard copies and one electronic copy in pdf format will
be provided to the City for review and comment.
Task 4.3 — PWRF Alternatives Analysis
The PACE team will perform an alternatives analysis to determine future facility improvements
to comply with Ecology Permit limits and meet current and future industrial discharge needs
within the study area for the 6 year, 10 year, and 20 year planning horizon. A maximum of
three alternatives will be evaluated by the PACE team for the key treatment elements listed
below and include rough order of magnitude costs for comparision. The basis for this scope of
work includes analysis for the following needs:
• Determine immediate needs for the POITW; IPS, Available Space/Land Acquisition
Needs
• Grit and Sediment Removal
• Secondary Clarifiers
• Additional Storage Needs
• Treatment Process Optimization and Sequencing
• BOD, Nutrient removal, and pH adjustment
• Biological Treatment and Reuse
• Solids Handling and Solids Drying Beds
• Effluent Disposal Means and Methods (Seasonal impacts)
• Land Treatment Site Capacity Augmentation (Reuse/Additional Irrigation Needs)
This task includes 4 internal SKYPE team meetings to discuss alternatives development, cost
estimating, priority, and ranking.
Task 4.4 — PWRF Preferred Alternatives
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Once preferred direction of the PWRF has been agreed upon through the workshop and
alternatives analysis completed, our team will prepare a PWRF Process Overview complete
with narrative and related exhibits describing the preferred alternatives and integration into the
existing physical facilities, and process flows both as currently utilized as well as phased for
future expansion. This process overview will be used as the baseline for the Capital Facility Plan
as well as the basis of the Engineering Report.
Deliverables: A technical memorandum will be provided and incorporated into the Capital
Facilities Plan/Engineering Report. Three hard copies and one electronic copy in pdf format will
be provided to the City for review and comment.
Task 4.5 — Capital Improvement Program (Engineering Report)
This task will develop and formalize the basis for future engineering and will be sufficiently
complete so that plans and specifications can be developed from it without substantial change.
The capital improvement program will be structured such that the costs associated with each of
the service area basins will be easily identifiable, so that prospective users can reference the
report and be able to determine conveyance costs attributable to them alone, and their share of
treatment and disposal capital costs. The assumptions on how these calculations are
determined need also be documented in the report.
At a minimum this task will include the following:
• The type of treatment process proposed, based upon the characteristics of the
wastewater to be handled, the method of use, the degree of treatment required, and
a discussion of the alternatives evaluated and the reasons they are unacceptable.
• The basic design data and sizing calculations of each unit of the treatment works.
• Expected efficiencies of each unit and also of the entire plant, and characteristics of
effluent anticipated.
• Discussion of the various sites available and the advantages and disadvantages of
the site or sites recommended. The proximity of residences or developed areas to
any treatment works. The relationship of the twenty -five-year and one hundred -year
flood to the PWRF site and the key process equipment.
• A flow diagram that shows general layout of the various units, the location of the
effluent discharge, and a hydraulic profile of the system that is the subject of the
engineering report and any hydraulically related portions.
• A discussion of infiltration and inflow problems, overflows and bypasses, and
proposed corrections and controls.
• A discussion of any special provisions for treating industrial wastes, including any
pretreatment requirements for significant industrial sources.
• Detailed analysis of use method selected.
• A discussion of the method of final sludge disposal/use and any alternatives
considered.
• Provision for phasing future improvements.
• Staffing and testing requirements for the facilities.
Deliverables: A technical memorandum will be provided and incorporated into the Capital
Facilities Plan/Engineering Report. Three hard copies and one electronic copy in pdf format will
be provided to the City for review and comment.
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Task 4.6 — Financial Analysis (Engineering Report)
The financial analysis will include a multi-year financial analysis establishing the annual financial
obligations of the PWRF. The annual financial obligations will include total existing costs plus
additional costs identified in the capital facilities plan and may include but is not limited to:
• Operating and maintenance costs, additional staffing needs, enhanced programs and/or
initiatives.
• Depreciation funding
• Capital costs associated with the PWRF preferred alternatives
• Capital funding strategy for the preferred alternatives considering available funding
sources, other outside funding available and identification of the need for future debt
issuance
• Existing and future debt service
• Minimum fund balance needs
The financial plan will result in a rate strategy and capital funding plan to meet the total annual
financial obligations and capital needs of each of the preferred alternatives. It is anticipated that
three (3) preferred alternatives will be analyzed. A present value calculation will be provided to
facilitate comparison of the preferred alternatives to help inform the decision process.
The financial analysis will use the 2017 Industrial User Cost Allocation study as the basis for
developing the financial plan. The recommended user rates will be developed once the
preferred alternative has been selected.
Deliverables: A technical memorandum will be provided and incorporated into the Capital
Facilities Plan/Engineering Report. Three hard copies and one electronic copy in pdf format will
be provided to the City for review and comment.
Task 4.7 — Environmental Permitting (Engineering Report)
This task will provide documentation supporting the proposed improvements conformance with
current water quality management planning, list required permits, provide a SEPA checklist for
City SEPA official processing, documentation of compliance with State SERP and NEPA
process.
Deliverables: A technical memorandum will be provided and incorporated into the Capital
Facilities Plan/Engineering Report. Three hard copies and one electronic copy in pdf format will
be provided to the City for review and comment.
Task 5 — Prepare Capital Facilities Plan/Engineering Report Update
Goal #1: Provide an Ecology -compliant planning document laying out the progression of the
PWRF to its planned year 2036 configuration
GOAL #2: Provide the City with a consolidated document that amends the City's Capital
Facilities Plan and satisfies WAC 173-240-130 for a combined Capital Facilities
Plan/Engineering Report that will become the basis for future engineering and sufficiently
complete so that plans and specifications can be developed from it without substantial change.
Task 5.1 — Preliminary Draft Capital Facilities Plan/Engineering Report
The draft sections identified herein will be incorporated into a preliminary draft document. This
document will be reviewed by the City under Task 2. Based on comments received from the
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PACE Engineers
City, a revised draft will be produced. This draft will be reviewed by Ecology. Comments from
Ecology will be addressed under subtask 5.2 below.
Deliverables: Five (5) comb bound copies of preliminary draft, ten (10) comb bound copies, and
one (1) electronic PDF.
Task 5.2 — Final Draft Capital Facilities Plan/ Engineering Report
Based on the comments from Ecology, with by the City, a final draft Capital Facilities
Plan/Engineering Report will be prepared for Ecology approval. This subtask will include time to
coordinate Ecology comments with the City. If the City disputes any comments made by
Ecology, it is assumed that the City will work directly with Ecology to settle said dispute. No
work will be completed on the final document until all disputes between Ecology and the City
have been resolved. Assistance for dispute resolution between the City and Ecology is not
included in this scope of work.
Deliverables: Ten (10) comb bound copies and one (1) electronic copy (PDF) on disk delivered
to the City, and one (1) electronic copy delivered via email to the city.
Task 6 — Irrigation (Farm) Pump Station Design
The design phase entails completing the engineering and design for the IPS. The design phase
is an iterative process that follows the Engineering Report recommendations. Once the (30%)
preliminary plans are complete, and reviewed and approved by the City, PACE will proceed with
engineering and design for the 90% plans, specifications, and a cost estimate for construction of
the IPS. The City has requested the pumps selected for the new IPS are a flooded suction
design centrifugal pump capable of pumping high concentrations of inorganic material including
grit and sand.
Task 6.1 Preliminary Design (30%) and Cost Estimate
Based on the recommendations from the Engineering report, PACE will proceed with the
recommendations to replace the IPS. PACE will develop 30% plans for the new facility and
have a geotechnical site assessment completed for a new structure.
6.1.1 Geotechnical Site Assessment
A geotechnical site assessment will be done to identify site soils and conditions at the
location of the new IPS site. PACE will coordinate the work with the operator to help
minimize risk for damage to underground utilities.
Deliverables: One (1) Electronic PDF Geotechnical report complete with but not limited
to soil loading and bearing data, ground water observations, shoring requirements,
structural backfill requirements, and soil boring logs.
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PACE Engineers
6.1.2 Topographic Survey
A topographic survey will be prepared for the designated site of the new IPS facility
defined in the Engineering report. The topographic survey will consist of establishing
horizontal and vertical control to the PWRF site using City datum. A topographic survey
will be completed to identify surficial features including 1 foot contours of proposed IPS
site, underground utility locates, all existing improvements within 50 feet radius of the
proposed IPS site, and other features defined by the PACE team.
Deliverables: Complete surface TIN of existing topographic features in Autocad Civil 3D
6.1.3 Develop Preliminary Plans
PACE will prepare a preliminary plan set that will provide adequate details and layout for
estimating quantities and scope of construction work. At a minimum, plan sheets will
include the following: cover sheet, abbreviations and legends, existing conditions sheet,
civil site grading and piping plan, civil sections and details, mechanical pumps and piping
plan, mechanical sections and details, structural plans and details, and electrical site
plan, one line diagram, electrical service panel and controls, electrical sections and
details.
Deliverables: Scaled 30% plans; three full size copies on 22 x 34, 3 half size copies on
11 x 17 in Autocad Civil 3D format, and an electronic copy of the full size plans.
6.1.4 Preliminary Cost Estimate
Based on preliminary plans and review of construction data, PACE will develop a
preliminary cost estimate. PACE will meet with City staff to develop and review the
appropriate unit costs to use for the project.
Deliverables: Preliminary cost estimate
Task 6.2 Prepare 90% plans and specifications
The 90% submittal will be technically complete and include plans, profiles, sections, details,
and general construction notes sufficiently complete to convey intent and constructability of
the proposed improvements. PACE will use standard City forms for bid proposal, contracts
and contract bond forms; PACE general conditions and technical special provisions; and
Appendices including Washington State Prevailing wage requirements, Geotechnical report,
and others to be determined. Construction Specifications Institute (CSI) MasterFormat will
be used as a base for specifications for the project. The opinion of cost will be updated with
this submittal.
Task 6.3 Submittal to Ecology
All City comments will be incorporated before submittal of the 90% plans and specifications
to Ecology for their review and comment. Comments from Ecology will be reviewed by the
PACE team and responded to as necessary. Recommended changes will be discussed
with the City and may be incorporated into the plan set and specifications. Final plans will
be prepared based on discussions and agreements with Ecology and the City.
Deliverables: Submit three (3) bound copies of the 90% Plan and Specifications to
Washington State Department of Ecology along with electronic versions of both.
• Submittal will include all revisions recommended by City
• One pdf copy of the 90% Plans and Specifications will be submitted to the City
15IPage
June 5, 2017
Prepared by: Robin Nelson, P.E.
PACE Engineers
Task 6.4 Prepare Bid and Contract Documents
The Bid Document submittal will include plans, profiles, sections, details, and general
construction notes sufficiently complete to convey intent and constructability of the proposed
improvements. PACE will use standard City forms for bid proposal, contracts and contract
bond forms; PACE general conditions and technical special provisions; and Appendices
including Washington State Prevailing wage requirements, Geotechnical report, and others
to be determined. Construction Specifications Institute (CSI) MasterFormat will be used as
a base for specifications for the project. The opinion of cost will be updated with this
submittal.
Deliverables:
• An Excel spreadsheet outlining all City review comments received on 90% submittal
will be updated to include Ecology review comments received along with responses
and actions taken.
• Two (2) copies of Bid Documents and half-size (11x17) plans will be provided to the
County.
• Construction cost estimate will be provided to the City.
Task 6.4 Prepare Bid and Contract Documents
• PACE will issue bid documents and facilitate bid documents being distributed to
those bidding publications authorized by the City for distribution. This project will
follow LAG manual for local Ad and Award procedures. PACE will assist the City
upload the bid documents for a -bid.
Task 7 — Additional Services
GOAL: Assist City with necessary work items which are beyond the scope of work contained
herein. Work under this task shall only be performed with written authorization, including but not
limited to authorization via email, from City project manager.
End Scope of Work
161 Page
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