HomeMy WebLinkAboutCH2MHill - PSA Amendment No. 1 - 13007 - Lewis Street Overpass Project (NEPA Phase 2)AMENDMENT NUMBER 1 to
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City and The C112M Hill entered into a Professional Services Agreement
on July 21, 2008, to provide engineering services with respect to Lewis Street Overpass project.
NOW, THEREFORE, this agreement is amended to allow The CH2MHill to provide
additional engineering services as described on Exhibit A.
1. Scope of Work:
Scope of services includes professional services required for the Lewis Street Overpass
Project's NEPA Phase (Phase 2).
2. Fee:
The compensation for the work is based on a time and material basis not to exceed the
amount of $115,000.
3. Time of performance:
The services shall be complete for the project on or before September 1, 2009.
DATED THIS Z 48 DAY OF Ma yj-�,, 2009.
CITY OF PASCO: CONSULTANT — C112M Hill:
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Joycis , Mayor
ATTEST:
Debbte ar ity Cler
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Anthony Krutsch, Paqti�ciple P o'ect Mana er
APPROVED AS TO FORM:
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Leland B. Kerr, City Attorney
CH2MHil1
Amendment No. 1
Professional Services Agreement — Lewis Street Overpass
Exhibit A ,C wo��s10p9
Phase 2 Scope of Services - Lewis Street Overpass A°MSN
General
This scope of work is to establish the professional services required for the Lewis Street
Overpass Project's NEPA phase (Phase 2 of the overall Project), and to establish the basis for
compensation as part of the agreement between CH2M HILL and City of Pasco (City).
Additional scoping for further services and design work may be added through a
supplemental agreement. CH2M HILL will notify the City in writing prior to the occurrence
of a change and will provide an estimate of the cost impact. Work will not be started on out -
of -scope work until written authorization from the City has been received.
This scope of work is based on the use of federal dollars for construction of the Lewis Street
Overpass project. Therefore, the National Environmental Policy Act (NEPA) environmental
review process must be followed throughout the implementation of this project, which
includes preparation of an Environmental Classification Summary (ECS) for the Washington
State Department of Transportation (WSDOT) and the Federal Highway Administration
(FHWA). It is assumed that an environmental review will result in a Documented
Categorical Exclusion (DCE) for compliance under NEPA, and an Environmental Checklist
to comply with the State Environmental Policy Act (SEPA). After the SEPA/NEPA
environmental review is completed, applications for environmental permits can be
submitted by the City to regulatory agencies, i.e., stormwater and air quality notices of
construction.
General Considerations
General considerations related to the entire scope of work:
This scope of work is intended to comply with the Washington State Department of
Transportation (WSDOT) Local Agency Guidelines (LAG) Manual Section 24.4, for
Class II projects (DCE). The goal of this work will be to evaluate environmental
concerns, determine impacts (if any), and suggest design mitigations to address those
impacts.
2. It is assumed that a DCE will comply with the requirements of NEPA. However, if the
NEPA lead agency determines that an Environmental Assessment (EA) or an
Environmental Impact Statement (EIS) is needed, the required document would be
conducted under a separate scope of work.
3. All deliverables (discipline reports, ECS, SEPA Checklist) will be provided to the City
with 5 bound hard copies, l unbound hard copy, and 1 electronic file in Microsoft Word
2003 format.
4. Public notice and a public comment period will be conducted as standard NEPA/SEPA
procedure by the City. It is assumed that CH2M HILL will prepare the Determination of
Nonsignificance for SEPA.
SPKIBK3581051400010
5. There are no plans for a public meeting or hearing, and if one should be imposed by an
interested governmental agency reviewing the project or for any other reason, any
preparation or participation at the meeting/hearing is out of this scope of work.
6. This scope of work does not include environmental permit applications or fees thereof.
7. This scope of work will be completed by August 31, 2009. This completion date is
contingent upon the timely receipt of information, that meetings occur as outlined and
provided public acceptance is provided.
8. The City will provide to CH2M HILL all data in the City's possession relating to
CH2M HILL's services on the project. CH2M HILL will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the City.
9. The standard of care applicable to CH2M HILL's Services will be the degree of skill and
diligence normally employed by professional engineers or consultants performing the
same or similar Services at the time said services are performed. CH2M HILL will
re -perform any services not meeting this standard without additional compensation.
10. While on the project site, CH2M HILL has no responsibility for the health and safety of
others or for those duties that belong to the City and/or other entities.
Task 1.0 Project Management and Coordination
A chartering session will occur within the first 2-3 weeks of the project with the City.
CH2M HILL's project manager and four task leaders will attend and visit the project
site/footprint. At the meeting, CH2M HILL will:
1. Present and confirm project goals, expectations and objectives.
2. Present and confirm the project workplan and schedule.
3. Further identify and confirm stakeholders, including governmental agencies.
4. List potential stakeholder issues, Critical Success Factors, flaws/ roadblocks, and
benefits for this project with attendees.
5. Confirm design parameters and evaluation criteria with attendees.
6. Present and confirm the SEPA/NEPA process and schedule.
CH2M HILL will provide project management services that will include preparation of
monthly invoices and progress reports, coordination and allocation of staff resources, and
administration of quality on project deliverables.
Assumptions:
• It is assumed that all information and data needs from governmental agencies for the
ECS, DCE and the SEPA Checklist can be obtained by phone without any personal
or office meetings.
Deliverables:
• Participation at project meetings and summary of key issues and resolutions.
• One (1) chartering meeting.
• Monthly invoices and progress reports.
Task 2.0 Environmental Classification Summary
CH2M HILL will coordinate with WSDOT and FHWA to confirm a DCE is the level of
NEPA documentation required. Upon confirmation, CH2M HILL will prepare a draft ECS
for the preferred alignment using the Local Agency ECS form. For budgeting purposes, it is
anticipated that the draft ECS will be approved without further documentation.
Assumptions:
• Meeting with WSDOT/FHWA will be held in Pasco.
• It is assumed that the City will submit the ECS to WSDOT/FHWA for approval.
Deliverables:
Participation at one (1) meeting with WSDOT/FHWA and summary of key issues
and resolutions.
Drafts and Final (if necessary) copies of the ECS will be prepared and submitted to
the City.
Task 3.0 Discipline Reports
The draft ECS will summarize information for all environmental elements evaluated under
NEPA and will be supported with the following discipline reports:
1) Noise Analysis
2) Environmental Justice
3) Visual Quality, Aesthetics, Light and Glare
4) Section 4(f) Evaluation and Recreation
5) Historic, Cultural, and Archeological Resources
The Environmental Scan Report prepared under Phase I and dated November 2008 will be
used as a reference regarding preparation of the environmental discipline reports listed
above and the ECS. These discipline reports will be appended to the ECS.
In addition, CH2M HILUS project manager and task leaders will attend up to four (4)
coordination meetings after the chartering meeting. These meetings will be conducted by
phone to discuss:
• Meeting 1: Final Discipline Reports - First of April, 2009 to discuss issues and
concerns identified by the environmental evaluations.
• Meeting 2: Final ECS - First of May, 2009 to discuss the mitigation measures
proposed for the road/overpass design to be incorporated into the preferred road
design.
• Meeting 3: WSDOT Review of ECS - Mid June, 2009 to discuss WSDOT comments
on ECS.
• Meeting 4: FHWA Review of ECS - Mid July, 2009 to discuss FHWA comments on
ECS.
Assumptions:
• It is assumed that a hazardous materials discipline report is not required because of
the Phase 1 work that was conducted as part of an environmental scan for this
project.
• This scope of work does not include a Phase 2 investigation (identifying properties
with potentially contaminated soils, selecting sampling sites, excavating holes,
sampling soils and testing for contamination).
• It is assumed that the project footprint avoids property that may contain hazardous
materials.
• If, in the course of construction, a contaminated site is found, site testing and
remediation would be conducted under a separate scope of work.
Task 3.1 Noise Analysis Discipline Report
A noise analysis discipline report will document noise monitoring, modeling, and
analyses, including existing baseline conditions and predicted changes in noise levels
resulting from the relocated roadway at noise -sensitive locations. The analysis will
determine whether the raised roadway will lessen traffic noise to acceptable levels. In
addition, the report will address modeling of existing and future park locations and
determine what noise impacts might affect park receptors in the future. Commercial,
residential, and public facility receptors will be modeled to predict noise impacts with the
overpass in place and operating. In these cases, appropriate noise abatement measures will
be evaluated for effectiveness at locations where impacts are predicted to occur.
Assumptions:
• A separate, additional trip to the project site will be required to set up baseline
sampling stations and to obtain results from these stations.
• It is assumed that no more than four (4) baseline sampling stations will be required
for modeling purposes.
Deliverables:
• Draft and Final Noise Analysis discipline report.
Task 3.2 Environmental Justice Discipline Report
An Environmental Justice discipline report will describe existing conditions; discuss impacts
resulting from relocations, access restrictions, noise, aesthetics, and loss of park land, and
describe mitigation measures. It will also discuss benefits to low-income and minority
populations related to community cohesion and connectivity enhancements from the mode
of transportation linking east and west Pasco.
The environmental justice analysis will review potentially adverse effects based on the
discipline reports, environmental document sections, and results of any public outreach
activities prepared and conducted as part of the NEPA review of the project, taking into
account the demographics of the affected areas, as appropriate. The following is an outline
of the Environmental Justice discipline report including a brief description of the work to be
conducted and documented in each section of the technical report.
• Introduction and Regulatory Framework: This section will present a brief discussion
of the purpose of the analysis, brief background discussion on Presidential Executive
Order 12898, US DOT Order 5610.2, and FHWA Order 6640.23; and the relationship
of Executive Order 12898 to Title VI of the Civil Rights Act of 1964.
• Description of the Proposed Action: Text for this section will be obtained from the
NEPA environmental document.
• Methodology and Approach: This section will describe how the analysis will be
conducted and provide definitions of terminology, regulatory citations, and a list of
data sources to be used.
• Study Area Demographics: This section will provide an understanding of the
environmental justice context and include data and maps on minority populations
and low-income populations using 2000 U.S. Census data. Demographic data from a
source more recent than the U.S. Census (e.g., public school data) will also be used to
identify potential changes in the study area demographics.
• Outreach to Minority and Low -Income Populations: This section will describe the
measures implemented by the City to involve minority and low-income populations
in the decision-making process. A summary of effects identified by minority and
low-income populations within the study area will be provided, if any have been so
identified.
• Project Effects, Mitigation, and Benefits: This section will review the location,
intensity, and duration of the anticipated effects, summarize who (from a race and
income perspective) would be affected by these effects, summarize proposed
mitigation for the identified effects, and summarize anticipated project benefits. A
qualitative assessment will be made of the project's likelihood for causing
disproportionately high and adverse effects on minority and/or low-income
populations. Key analyses to be conducted include the following: a review of
anticipated project effects, as identified in the project's discipline reports, NEPA
environmental document sections, and results of the outreach activities conducted to
identify effects to the populations, including minority and low-income populations;
a comparison of effects to minority and low-income populations versus effects to the
general population will be conducted where appropriate; and discussion of whether
proposed avoidance, minimization, and mitigation measures will be effective in
addressing potential effects to minority and low-income populations will be
provided.
Final Determination and Conclusion: This section will present the final
determination and conclusion of whether or not the project would result in
disproportionately high and adverse effects on minority and/or low-income
populations. If disproportionately high and adverse effects on minority and/or low-
income populations are identified, the analysis will also recommend, after
consultation with the Project Management Team, measures to avoid, minimize, or
mitigate these effects.
Assumptions:
The following documents will be used as guides for this analysis: Presidential
Executive Order 12898 (EO 12898), Federal Actions to Address Environmental justice
in Minority Populations and Low -Income Populations, dated February 11,1994;
FHWA Actions to Address Environmental justice in Minority Populations and Low -
Income Populations (FHWA Order 6640.23), dated December 2,1998. Section 458
Environmental justice from the March 2006 WSDOT Environmental Procedures
Manual, M31-11, and Environmental Justice: What You Should Know Qune 13,
2003), FHWA Washington Division.
Meaningful involvement of low-income and minority populations in the decision-
making process is a core principle of environmental justice. However, specific public
involvement outreach activities geared to reach minority and low-income
populations will not be conducted as part of the Environmental Justice task. Rather,
these activities will be conducted by others for this project. Sources in the local
community will be contacted regarding the project effects and written summaries of
the results of the public outreach activities that specifically focused on minority and
low-income populations, will be prepared to be summarized and used in the final
Environmental Justice discipline report.
The analysis detailed in this scope of work is dependent on reviews of work
products prepared by others (e.g., discipline reports, NEPA environmental
document sections, and results of the outreach activities). Timely completion of the
Environmental Justice analysis is dependent on timely receipt of the results of these
work products prepared by others.
CH2M HILL will finalize the Environmental Justice discipline report, incorporating
one round of comments on the draft as received from the City and WSDOT.
Deliverables:
• Draft and Final Environmental Justice discipline report.
Task 3.3 Visual Quality, Aesthetics, Light and Glare Discipline Report
A Visual Quality discipline report will identify three observation points experienced by
receptors (such as views from nearby residences, commercial properties, and highway
vantage points), document baseline conditions, determine visual impacts, and evaluate the
need for mitigation measures and feasible solutions. Views toward and away from the
project area will be assessed for visual quality (vividness, intactness, and unity). The Visual
Quality discipline report will also address light and glare impacts.
Three simulations that present the physical features of the site in a way that will show how
the proposed overpass will appear relative to its surroundings will be used for the visual
analysis. One will be a cross section simulation that was prepared during Phase 1 of the
Lewis Street Overpass project. Another simulation will be prepared for the view looking
from downtown towards the proposed overpass rising above downtown to the east. The
third will be a view from the residential neighborhood north of the Clark Street couplet
looking south toward the ramp/couplet.
Deliverables:
• Three simulations of the proposed overpass relating to downtown views.
• Draft and Final Visual Quality discipline report.
Task 3.4 Section 4(f) Evaluation and Recreation Discipline Report
A Section 4(f) evaluation is required under NEPA whenever recreational properties are
impacted by a project. Because of the effects of the project upon Wayside Park, a Section 4(f)
Evaluation will be prepared under 23 CFR 771.135, Section 4(f) and summarized in the
recreation discipline report. It will characterize existing conditions at Wayside Park,
describe expected project impacts on recreation, including relocating Wayside Park, and
explain how the city park relocation and replacement can meet the park space needs of the
immediate community and complies with Section 4(f) requirements.
A Recreation discipline report will describe existing conditions; discuss impacts resulting
from the relocation of Wayside Park, and describe mitigation measures.
Assumptions:
• It is assumed that there are no impacts to Section 6(f) properties.
Deliverables:
• Draft and Final Section 4(f) Evaluation and Recreation discipline report.
Task 3.5 Historic, Cultural, and Archaeological Resources Discipline Report
CH2M HILL will identify the Area of Potential Effect (APE). CH2M HILL will prepare letter
templates and initial coordination documents to be submitted to WSDOT for their use in
conducting government -to -government tribal consultation and Washington State Historical
Preservation Office (SHPO) consultation.
A Cultural Resource discipline report will describe the historical cultural context of the area
(e.g. tribal and railroad cultures), will identify potential impacts to these resources as a
result of the overpass project, and will discuss alternatives and mitigation measures to
address, avoid, or reduce those impacts. Department of Archeological and Historical
Preservation (DAHP) regulations require subsurface testing (shovel or backhoe) prior to
construction for all Section 106 projects, along with a global positioning system (GPS)
documentation of surveyed areas and subsurface testing areas. Any archaeological findings
will be discussed in this report.
Assumptions:
• Once identified, the APE will not move or change.
• No human remains will be encountered or dealt with.
• CH2M HILL will not directly consult with the Tribes (this must be government -to -
government, as per law).
• No cultural resources are expected and none will be documented.
• No additional studies will be required related to Traditional Cultural Properties
(TCPs).
• Consult with SHPO and the City when developing the APE, scope, and assumptions
to confirm that the SHPO agrees that investigation has been completed to determine
project effects and impacts.
• Consult with SHPO and the Tribes to develop a subsurface testing program. Up to
3 days will be needed for development of the subsurface "research design" which
will include identification of target testing areas through GIS overlay of historic
maps and historic aerial photos onto the project footprint.
• CH2M HILL will observe subsurface testing (by hand or with mechanized
equipment). Up to 6 backhoe trenches will be examined for cultural resources.
Specific areas proposed for overpass footings should be the target of the subsurface
investigation, once identified. GIS will determine through overlay of historic maps
and aerial photographs, where high probability areas are located in relation to the
project design and footprint. Backhoe trenches will measure up to 10 feet long by 10
feet deep by 40 inches wide.
• Backhoe testing will take up to 3 days.
• The City will secure all landowner permissions and rights of entry, and will call for
locates of all underground utilities prior to backhoe excavation work.
• GPS positions, photographs, and written descriptions will be collected for each
subsurface investigation. The results will be reported using graphics, tables, maps,
and written descriptions.
• The City will supply the backhoe, backhoe operator, and traffic control.
• Prehistoric sites will be considered eligible unless subsurface testing proves
otherwise.
• CH2M HILL will include a map or map books (depending on the project area) on
USGS topographic background, showing the project components in relation to
cultural resources in order to identify impacts.
• In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample
intervals and at locations other than where observations, exploration, and
investigations have been made. Because of the inherent uncertainties in subsurface
evaluations, changed or unanticipated underground conditions may occur that
could affect total project cost and/or execution. These conditions and cost/ execution
effects are not the responsibility of CH2M HILL.
Deliverables:
• Draft and Final Historic, Cultural and Archaeological discipline report.
4.0 SEPA Checklist
A SEPA Checklist will be prepared and the discipline reports will be attached to the SEPA
Checklist as supporting documentation.
Deliverables:
• Draft and Final SEPA Checklist.
Estimated Budget
All work to be undertaken shall be expressly authorized by the City in writing prior to
commencement of work. The estimated budget for this Scope of Services for the Phase 2
work is $115,000.00. This amount will not be exceeded without prior authorization of the
City. The budget shall not be amended without mutual agreement of both parties.
For CH2M HILL staff that perform per diem services on this project; the hourly rate for
these staff shall be calculated based on a raw salary multiplier of 3.10. Further, the hourly
rates are subject to annual adjustment based on any cost of living increase with the adjusted
hourly rate based on a raw salary multiplier of 3.10.
Schedule
The timeline for completion of Phase 2 services is anticipated to take approximately six (6)
months.
Assumptions:
• Notice to Proceed from the City is received by end of February 2009.
• City reviews of documents/ deliverables are conducted in a week or less.
• WSDOT and FHWA reviews of documents/ deliverables are conducted in 30 days or
less.
• There is public acceptance of the project, thereby avoiding project delays.
Key milestone dates are listed below:
• Final Discipline Reports - First of April, 2009
• Final ECS - Mid April, 2009
• WSDOT Review of ECS - Mid May, 2009
• FHWA Review of ECS - Mid June, 2009
• Agencies Sign ECS - First of July, 2009
• Final SEPA Checklist - First of August, 2009
• Determination of Nonsignificance - End of August, 2009
Exhibit A
Phase 2 Scope of Services — Lewis Street Overpass
Amended November 24, 2010
General
This scope of work is to establish the professional services required to complete the Lewis
Street Overpass Projects NEPA phase (Phase 2 of the overall Project) as agreed, and to
establish the basis for compensation as part of the agreement between CH2M HILL and City
of Pasco (City). Additional scoping for further services may be added through a
supplemental agreement. CH2M HILL will notify the City in writing prior to the occurrence
of a change and will provide an estimate of the cost impact. Work will not be started on out -
of -scope work until written authorization from the City has been received.
This scope of work is based on the use of federal dollars for construction of the Lewis Street
Overpass project. Therefore, the National Environmental Policy Act (NEPA) environmental
review process must be followed throughout the implementation of this project, which
includes preparation of an Environmental Classification Summary (ECS) for the Washington
State Department of Transportation (WSDOT) and the Federal Highway Administration
(FHWA). It is assumed that an environmental review will result in a Documented
• Categorical Exclusion (DCE) for compliance under NEPA, and an Environmental Checklist
to comply with the State Environmental Policy Act (SEPA). After the SEPA/NEPA
environmental review is completed, applications for environmental permits can be
submitted by the City to regulatory agencies, i.e., stormwater and air quality notices of
construction.
General Considerations
General considerations related to the entire scope of work:
This scope of work is intended to comply with the Washington State Department of
Transportation (WSDOT) Local Agency Guidelines (LAG) Manual Section 24.4, for
Class II projects (DCE). The goal of this work will be to evaluate environmental
concerns, determine impacts (if any), and suggest design mitigations to address those
impacts.
2. It is assumed that a DCE will comply with the requirements of NEPA. However, if the
NEPA lead agency determines that an Environmental Assessment (EA) or an
Environmental Impact Statement (EIS) is needed, the required document would be
conducted under a separate scope of work.
3. All deliverables (discipline reports, ECS, SEPA Checklist) will be provided to the City
with 5 bound hard copies,1 unbound hard copy, and 1 electronic file in Microsoft Word
2003 format.
SPKIBK3581051400010
4. Public notice and a public comment period will be conducted as standard NEPA/SEPA
procedure by the City. It is assumed that CH2M HILL will prepare the Determination of
Nonsignificance for SEPA.
5. There are no plans for a public meeting or hearing, and if one should be imposed by an
interested governmental agency reviewing the project or for any other reason, any
preparation or participation at the meeting/hearing is out of this scope of work.
6. This scope of work does not include environmental permit applications or fees thereof.
7. This scope of work will be completed by January 31, 2011. This completion date is
contingent upon the timely receipt of information, that meetings occur as outlined and
provided public acceptance is provided.
8. The City will provide to CH2M HILL all data in the City's possession relating to
CH2M HILL's services on the project. CH2M HILL will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the City.
9. The standard of care applicable to CH2M HILL's Services will be the degree of skill and
diligence normally employed by professional engineers or consultants performing the
same or similar Services at the time said services are performed.
10. While on the project site, CH2M HILL has no responsibility for the health and safety of
others or for those duties that belong to the City and/or other entities.
• Task 1.0 Project Management and Coordination
CH2M HILL will provide project management services that will include preparation of
monthly invoices and progress reports, coordination and allocation of staff resources, and
administration of quality on project deliverables.
Assumptions:
• It is assumed that all information and data needs from governmental agencies for the
ECS, DCE and the SEPA Checklist can be obtained by phone without any personal
or office meetings.
Deliverables:
• Single invoice and progress report (following acceptance of the Environmental
Justice Report).
Task 2.0 Environmental Classification Summary (Final)
CH2M HILL will prepare a final ECS for the preferred alignment using the Local Agency
ECS form. The preliminary ECS has already been prepared and submitted during earlier
work on this Phase. For budgeting purposes, it is anticipated that the draft ECS will be
approved without further documentation.
Assumptions:
0 Itis assumed that the City will submit the ECS to WSDOT/FHWA for approval.
Deliverables:
• Final copies of the ECS will be prepared and submitted to the City.
Task 3.0 Discipline Reports
The draft ECS will summarize information for all environmental elements evaluated under
NEPA and will be supported with the following discipline reports:
1) Environmental Justice Discipline Report (complete existing draft report)
2) Transportation Discipline Report (new)
The Environmental Scan Report prepared under Phase I and dated November 2008 will be
used as a reference regarding preparation of the environmental discipline reports listed
above and the ECS. These discipline reports will be appended to the ECS.
Assumptions:
• It is assumed that a hazardous materials discipline report is not required because of
the Phase 1 work that was conducted as part of an environmental scan for this
project.
• This scope of work does not include a Phase 2 investigation (identifying properties
with potentially contaminated soils, selecting sampling sites, excavating holes,
sampling soils and testing for contamination).
• It is assumed that the project footprint avoids property that may contain hazardous
• materials.
• If, in the course of construction, a contaminated site is found, site testing and
remediation would be conducted under a separate scope of work.
Task 3.1 Transportation Discipline Report
A Transportation Discipline Report (TDR) is requested by the City of Pasco for the
environmental documentation for the Lewis Street Overpass project. The TDR will describe
existing conditions; results of traffic modeling for one design year and one peak hour;
transportation impacts including the different modes of transportation, the flow and pattern
of vehicular traffic, access, parking, and safety issues; and the mitigation measures proposed
to address these impacts.
The City of Pasco will designate the basic premises and criteria for this transportation study.
Reports, to the extent feasible, shall be developed in accordance with the latest edition and
amendments as of the date of signing of this Agreement, of the following documents.
Changes in any standards or requirements after work has begun may result in Extra Work.
The report will be prepared using English units.
WSDOT publications:
1. Traffic Manual (M51-02)
American Association of State Highways and Transportation Officials publications:
1. A Policy on Geometric Design of Highways and Streets
U.S. Department of Transportation publications:
1. Manual on Uniform Traffic Control Devices for Streets and Highways
Other:
1. Highway Capacity Manual, Transportation Research Board
2. Trip Generation Manual, 8th edition, Institute of Transportation
Assumptions
1. Previous work for the Lewis Street project will be utilized to the maximum
extent possible to minimize duplicative work. Existing known documents to be
utilized are:
• Alternatives Evaluation, Lewis Street Corridor Grade Separated Railroad
Crossing Alternatives, Transpo Group, June 2, 2000
• Lewis Street Overcrossing Travel Demand Forecasts, Transpo Group,
October 13, 2008
• Lewis Street Overcrossing Review, Transpo Group, October 13, 2008
• Lewis Street/Clark Street One -Way Couplet Evaluation, Transpo Group,
April 17, 2009
• Downtown Mobility Study, City of Pasco, January 2009
2. It is assumed traffic forecasts, existing traffic counts, collision data, and
transportation inventory are readily available and will be provided by the City of
Pasco, Benton Franklin Regional Council of Governments (BFCOG), or related
agency.
3. Traffic analysis will be performed for the p.m. peak hour for one No Action and
one Action Alternative.
4. One land use scenario will be analyzed for the City of Pasco, assumed to be the
same for both the No Action and Action Alternatives.
5. Three years of analysis will be studied, specifically, existing year, year of opening
(2013/2014), and design year (2058).
6. Up to 10 study intersections will be analyzed.
7. The BFCOG forecasting model will be used to obtain future year forecasts.
8. Traffic analysis will be conducted using Synchro/SimTraffic and/or Highway
Capacity Software.
9. Documentation will contain graphics, not -to -scale, to illustrate the project
components. Up to 10 graphics will be assumed.
10. Inventories of the existing transportation system are based on a windshield
survey. The inventory is not be used for design purposes.
11. No air quality analysis coordination is assumed.
12. Consultant may reasonably rely upon the accuracy, completeness, and timeliness
of the information provided by the City of Pasco and others related to this scope
of services.
Detailed Scope of Services
Task 3.1.1 Meetings
1. Attend up to two (2) project team coordination meetings with the City of Pasco (1
Consultant staff to attend, duration 2 hours each meeting) to discuss project data
needs/assumption and project results.
Task 3.1.2 Define Methods and Assumptions
1. In conjunction with the City of Pasco staff and the project team, identify the study
area to be analyzed for transportation impacts.
2. Identify the details of the Action Alternative project components for modeling.
3. Confirm which three years of analysis will be analyzed.
4. Define future transportation projects that will be assumed as baseline projects to be
built by the year of opening and design year of the project.
5. Document the methods and assumptions for the project in technical memorandum
#1.
Task 3.1.3 Existing Conditions Analysis
1. Obtain the most recent weekday p.m. peak hour turning movement traffic counts at
project -impacted intersections from the City of Pasco. These counts are assumed to
be contained within the Downtown Mobility Study completed in January 2009.
2. If counts are collected on different days, balance existing traffic counts as necessary.
3. Inventory the study area to obtain:
a. traffic control
b. existing geometry
c. non -motorized facilities
d. transit facilities
e. bus routes and walking routes
f. general pavement condition
4. Perform a p.m. peak hour existing conditions traffic operational analysis.
5. Document a multi -modal existing conditions analysis of the transportation system,
including roadways, transit, and non -motorized facilities.
6. Perform an existing conditions accident analysis for the study intersections.
Task 3.1.4 Alternatives Analysis
1. The BFCOG travel demand model will be used to obtain future year traffic forecasts
for each alternative on the street network for the year of opening. For the design
year, a growth factor will be used, consistent with past documentation, to estimate
the 50 -year design future traffic volumes.
2. Perforin a p.m. peak hour traffic operational analysis for the year of opening and
design year for the No Action and Action alternatives at the study intersections.
3. Identify mitigation measures for roadway traffic impacts, and re -analyze the two
alternatives, p.m. peak hour for the year of opening design year.
4. Document the impacts of the two alternatives on public transit service; pedestrian
and bicycle access; transit operations; accident history in the local study area and
safety issues associated with each alternative.
5. Document cumulative impacts of the development on the transportation system.
Task 3.1.5 Develop the Transportation Discipline Report
1. Develop the draft TDR based on the tasks above, and circulate to the project team for
comment.
2. Address the preliminary draft TDR comments. For budgeting purposes, Consultant
assumes 16 hours for this subtask.
3. Develop the final TDR.
Deliverables
The following documents, exhibits or other presentations for the work covered by this
Agreement ("Documents') shall be furnished by Consultant to City of Pasco upon
completion of the various phases of the work. Whether the Documents are submitted in
electronic media or in tangible format, any use of the Documents on another project or on
extensions of this project beyond the use for which they were intended, or any modification
of the Documents, or conversion of the Documents to an alternate system or format shall be
without liability or legal exposure to Consultant; City of Pasco shall assume all risks
associated with such use, modifications, or conversions. Consultant may remove from the
electronic Documents delivered to City of Pasco all references to Consultant's involvement
and will retain a tangible copy of the Documents delivered to City of Pasco which shall
govern the interpretation of the Documents and the information recorded. Electronic files
are considered working files only—Consultant is not required to maintain electronic files
beyond 90 days after project final billing, and makes no warranty as to the viability of
electronic files beyond 90 days from date of transmittal.
1. Technical Memorandum No. 1, Up to 10 pages, 10 copies.
2. Draft TDR, Up to 40 pages and 10 figures,10 copies.
3. Final TDR, Up to 40 pages and 10 figures,10 copies.
EXTRA WORK
All work not described above will be considered Extra Work. The following tasks are
possible Extra Work items, which may be performed under a supplement to this
Agreement:
1. Preparation for and attendance at more meetings than described in Task 3.1 above.
2. Evaluation of more options than specifically mentioned above in Assumptions and
Tasks 3.2, 3.3, and 3.4 above.
3. Air quality analysis coordination.
4. Traffic counts for study intersections not provided by the City of Pasco.
5. Additional traffic analysis required as a result of the Draft TDR review.
Task 3.2 Environmental Justice Discipline Report
An Environmental Justice discipline report will describe existing conditions; discuss impacts
resulting from relocations, access restrictions, noise, aesthetics, and loss of park land; and
describe mitigation measures. It will also discuss benefits to low-income and minority
populations related to community cohesion and connectivity enhancements from the mode
of transportation linking east and west Pasco.
The environmental justice analysis will review potentially adverse effects based on the
• discipline reports, environmental document sections, and results of any public outreach
activities prepared and conducted as part of the NEPA review of the project, taking into
account the demographics of the affected areas, as appropriate. The following is an outline
of the Environmental Justice discipline report including a brief description of the work to be
conducted and documented in each section of the technical report.
• Introduction and Regulatory Framework: This section will present a brief discussion
of the purpose of the analysis, brief background discussion on Presidential Executive
Order 12898, US DOT Order 5610.2, and FHWA Order 6640.23; and the relationship
of Executive Order 12898 to Title VI of the Civil Rights Act of 1964.
• Description of the Proposed Action: Text for this section will be obtained from the
NEPA environmental document.
• Methodology and Approach: This section will describe how the analysis will be
conducted and provide definitions of terminology, regulatory citations, and a list of
data sources to be used.
• Study Area Demographics: This section will provide an understanding of the
environmental justice context and include data and maps on minority populations
and low-income populations using 2000 U.S. Census data. Demographic data from a
source more recent than the U.S. Census (e.g., public school data) will also be used to
identify potential changes in the study area demographics.
• Outreach to Minority and Low -Income Populations: This section will describe the
measures implemented by the City to involve minority and low-income populations
in the decision-making process. A summary of effects identified by minority and
low-income populations within the study area will be provided, if any have been so
identified.
Project Effects, Mitigation, and Benefits: This section will review the location,
intensity, and duration of the anticipated effects, summarize who (from a race and
income perspective) would be affected by these effects, summarize proposed
mitigation for the identified effects, and summarize anticipated project benefits. A
qualitative assessment will be made of the project's likelihood for causing
disproportionately high and adverse effects on minority and/or low-income
populations. Key analyses to be conducted include the following: a review of
anticipated project effects, as identified in the project's discipline reports, NEPA
environmental document sections, and results of the outreach activities conducted to
identify effects to the populations, including minority and low-income populations;
a comparison of effects to minority and low-income populations versus effects to the
general population will be conducted where appropriate; and discussion of whether
proposed avoidance, minimization, and mitigation measures will be effective in
addressing potential effects to minority and low-income populations will be
provided.
Final Determination and Conclusion: This section will present the final
determination and conclusion of whether or not the project would result in
disproportionately high and adverse effects on minority and/or low-income
populations. If disproportionately high and adverse effects on minority and/or low-
income populations are identified, the analysis will also recommend, after
consultation with the Project Management Team, measures to avoid, minimize, or
mitigate these effects.
• Assumptions:
• The following documents will be used as guides for this analysis: Presidential
Executive Order 12898 (EO 12898), Federal Actions to Address Environmental Justice
in Minority Populations and Low -Income Populations, dated February 11,1994;
FHWA Actions to Address Environmental Justice in Minority Populations and Low -
Income Populations (FHWA Order 6640.23), dated December 2,1998. Section 458
Environmental Justice from the March 2006 WSDOT Environmental Procedures
Manual, M31-11, and Environmental Justice: What You Should Know (June 13,
2003), FHWA Washington Division.
• Meaningful involvement of low-income and minority populations in the decision-
making process is a core principle of environmental justice. However, specific public
involvement outreach activities geared to reach minority and low-income
populations will not be conducted as part of the Environmental Justice task. Rather,
these activities will be conducted by others for this project. Sources in the local
community will be contacted regarding the project effects and written summaries of
the results of the public outreach activities that specifically focused on minority and
low-income populations, will be prepared to be summarized and used in the final
Environmental Justice discipline report.
• The analysis detailed in this scope of work is dependent on reviews of work
products prepared by others (e.g., discipline reports, NEPA environmental
document sections, and results of the outreach activities). Timely completion of the
Environmental Justice analysis is dependent on timely receipt of the results of these
work products prepared by others.
CH2M HILL will finalize the draft Environmental Justice discipline report
developed under Phase 2 of this contract, incorporating one round of comments on
the draft as received from the City and WSDOT. This one round of comments will be
addressed after inclusion of relevant information and conclusions developed under
the Transportation Discipline Report task, and will include those comments from the
FHWA dated June 17, 2010, that can be addressed with the current information
known.
Deliverables:
• Final Environmental Justice discipline report.
EXTRA WORK
All work not described above will be considered Extra Work. The following tasks are
possible Extra Work items, which may be performed under a supplement to this
Agreement:
1. Preparation of a socio-economic analysis report.
2. More than one round of comments from WSDOT and/or FHWA.
4.0 SEPA Checklist
• A SEPA Checklist will be prepared and the discipline reports will be attached to the SEPA
Checklist as supporting documentation.
Deliverables:
• Draft and Final SEPA Checklist.
• Determination of Nonsignificance.
Estimated Budget
All work to be undertaken shall be expressly authorized by the City in writing prior to
commencement of work. The estimated budget for this Amended Scope of Services for the
Phase 2 work is $15,000.00. This amount will not be exceeded without prior authorization of
the City. The budget shall not be amended without mutual agreement of both parties.
Payment for said services will not be issued without approval of the Environmental Justice
Rerport from WSDOT.
For CH2M HILL staff that perform per diem services on this project; the hourly rate for
these staff shall be calculated based on a raw salary multiplier of 3.10. Further, the hourly
rates are subject to annual adjustment based on any cost of living increase with the adjusted
hourly rate based on a raw salary multiplier of 3.10.
•
Schedule
The timeline for completion of Phase 2 services is anticipated to take approximately eight (8)
weeks.
Assumptions:
• Notice to Proceed from the City is received by end of November 2010.
• City reviews of documents/ deliverables are conducted in a week or less.
• WSDOT and FHWA reviews of documents/ deliverables are conducted in 15 days or
less.
• There is public acceptance of the project, thereby avoiding project delays.
10
•
City of Pasco
Lewis Street Overpass Project
NEPA Documentation Completion Package
Work Breakdown Structure & Fee Estimate
Task Number and Task Description
Senior
Consultant
Project
Manager
Project
Engineer
Environ.
Planner
CADD
Designer
Contract Project
Admin Account
Project
Assist
1. Project Management, Administration, OA/OC
4
40
1
1 4 4
2. Environmental Classification Summa Final
4
12
81
1 1 1
4
3. Discipline Reports
3.1 Transportation Discipline Report
3.1.1 Meetings w/client
16
4
3.1.2 Define Methods & Assumptions
Identify study area
1
Identify action alternative components
1
Confirm years of analysis
1
Define future transportation network
1
Document Tech Memo #1
4
2
3.1.3 Existing Conditions Analysis
Obtain traffic counts from City
1
Balance traffic counts
2
Inventory study area
12
Perform traffic analysis
2
2
8
Multi -modal documentation
2
6
Accident analysis
2
8
3.1.4 Alternatives Analysis
Traffic forecasts
20
Perform traffic analysis
2
4
14
Identify mitigation
2
6
Mufti -modal & accident documentation
2
6
Cumulative impacts
21
1
2
3.1.5 Develop the TDR
Prepare draft TDR
51
1
12 1
1
16
Address/resolve comments
2 1
1
6 1
1
8
Prepare final TDR
3 1
1
6
61
2
3.2 Environmental Justice Discipline Report Final
3.2.1 Address comments In hard
48
3.2.2 Incorporate TDR conclusions
4
16
3.2.3 Address/resolve comments
2
12
3.2.4 Prepare final EJ discipline report
12
2
4. SEPA Checklist
4.1 Prepare draft SEPA Checklist
4
20
4.2 Address/resolve comments
2
4
4.3 Prepare final SEPA Checklist
4
2
4.4 Prepare Determination of Nonsignificance
2
Total Hours
42
70
102
93
4 4
16
Raw Sala per Hour 2010
$70.00
$50.00
$45.00
$35.00
$27.00
$30.00 $25.00
$20.00
Extended Hours x Salaries
$2,940
$3,500
$4,050
$3,360
$2,511
$120 $100
$320
Labor Cost Calculation:
Direct Salary Cost DSC
$
16,901
—Multiplier 3.1'DSC = Total Labor Cost
$
52,393
Reimbursable Cost Calculation:
Mileage: 1,500 miles @ $0.50/mile
$
750
Photographs, reproductions, misc.
$
250
Total Reimbursable Cost
$
1,000
Total Engineering Budget
$
53,393
NEGOTIATED CREDIT
$
(35.393)
Total Engineering budge
18,000