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HomeMy WebLinkAbout2018.08.27 Council Workshop MeetingWorkshop Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. August 27, 2018 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: 3 - 10 (a) Engineering Division Presentation Presented by Dan Ford, City Engineer 11 - 40 (b) Fire Station 83 and 84 Cost and Financing Options 41 - 48 (c) Repealing PMC 12.20 Street Vacations 49 - 51 (d) Potential Riverview Sanitary Sewer Lift Stations 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: 7. ADJOURNMENT. REMINDERS: Monday, August 27, 4:00 P.M., Hanford Area Economic Investment Fund Committee Meeting - Ben-Franklin Transit Office, 1000 Columbia Park Trail, Richland (COUNCILMEMBER SERRANO, Rep.) This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 1 of 51 Workshop Meeting August 27, 2018 Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability. (Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad.) Page 2 of 51 Page 3 of 51 Page 4 of 51 Page 5 of 51 Page 6 of 51 Page 7 of 51 Page 8 of 51 Page 9 of 51 Page 10 of 51 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Workshop Meeting: 8/27/18 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Fire Station 83 and 84 Cost and Financing Options I. REFERENCE(S): Budget Evaluation Fire Stations 83 and 84, attached II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: No action requested. This is a status update of these projects as discussed during July 23rd workshop meeting. III. FISCAL IMPACT: $15,000,000 to $18,000,000 IV. HISTORY AND FACTS BRIEF: The Emergency Services Master Plan has identified the relocation of Fire Station 83 to the area of Road 68 and Sandifur Parkway, and the construction of a permanent Fire Station 84, which is proposed to be located north of Court Street on Road 52 in the Riverview area. This action is proposed to meet the travel time recommendations of 6 minutes to 90% of our incidents and to achieve the Washington State Rating Bureau (WSRB) protection class 4 rating. V. DISCUSSION: In July 2018, the City of Pasco Fire Department authorized Strategic Construction Management, Inc. to develop a Master Budget for the two fire station projects. The Master Budget includes soft costs, sitework, construction, contingencies, Washington State sales tax, and other ancillary fees such as furniture, physical training equipment, or moving costs necessary for the completion of the project. The master budget provided by the firm in August estimates the total cost of the two projects at $21 million. Page 11 of 51 Fire Station 83 Preliminary cost estimate provided by Strategic Construction Management for Fire Station 83 is $5.7 million dollars. This cost is comparable to other standard fire stations recently built and being built in the region. Fire Station 84 Preliminary cost estimate provided by Strategic Construction Management for Fire Station 84 is $15.4 million dollars. This project is significantly more expensive due to a community oriented facility concept. The design includes a large community room, and other related amenties, to provide additional gathering places for the community, but also facilitates/enhances the usage of the recently acquired large park property adjacent to the proposed facility. Estimates also include a reserve building to house Fire and Police equipment like reserve ambulance, fire truck, evidence van, and other valuable assets. The cost of the community room is estimated at $800,000, while the reserve building is estimated at $1.2 million. The report is being reviewed and re-calibrated by the Fire Chief in conjunction with the City Manager. Staff expects the final costs to be between $15 to $18 million. This is a significant financial investment on the part of the City and establishing new funding sources to meet the increasing demands on the Fire and Emergency services is a difficult undertaking. The City has few options, listed below, to fund such a significant investment for the Council to consider. Unlimited Tax General Obligation Bond (UTGO) One of the most common methods of financing capital improvements for local governments is through the issuance of municipal bonds known as “UTGO Bonds.” The voters within the local government must approve UTGO Bonds. UTGO Bonds are secured by and payable out of annual property taxes, in excess of regular property taxes, unlimited as to rate (except limited to the rate necessary to meet the debt service obligation). In other words, a local government is obligated to levy excess property taxes at whatever rate is necessary to repay the UTGO Bonds. Further, UTGO Bonds constitute a general obligation of the local government, and, as such, the full faith, credit and resources of the local government are pledged for their repayment. Limited Tax General Obligation Bond (LTGO) Limited Tax General Obligation Bonds are also called “councilmanic” bonds or non- voted debt. These bonds may be issued by a vote of the legislative body and require a majority support. Because the voters have not been asked to approve a tax increase to pay for the principal and interest, existing or allowable general fund revenues must be pledged to pay the debt service on an LTGO Bond. It is important to note that LTGO debt does not provide any additional revenue to fund debt service payments, but must be paid from existing or allowable new revenue sources. Page 12 of 51 Banked Capacity Prior to 1986, agencies that took less than the maximum annual increase in property taxes, 6% at that point in time, permanently lost some of their levying capacity. As a result, agencies tended have a “use it or lose it” mentality and would increase by the maximum amount so as not to lose the additional revenue. However, beginning in 1986, the Legislature allowed local governments to levy less than the maximum increase in property taxes allowed under law without losing the ability to levy higher taxes later if necessary. This provision encouraged districts to levy only what they needed rather than the maximum allowable. This "Banked Capacity" concept allowed districts to be more fiscally conservative without being penalized. Other General Fund Expenses Mitigation The City currently spends over $600,000 per year to fund Law Enforcement Officers’ and Fire Fighters’ Plan 1 (LEOFF 1) retirees' medical expenses. These expenses include medical premiums as well as other medical services as specified by State law and City policy. This expense will increase each year as LEOFF 1 retirees’ medical needs grow. The medical benefit, set up under RCW 41.26.150, provides free medical and long term care coverage for LEOFF 1 retirees. The Office of the State Actuary provided an actuarial valuation of the medical benefits. The report estimates each LEOFF 1 retiree’s medical liability to be more than $500,000 during their retirement. The City has 31 LEOFF 1 employees/retirees, which could result in unfunded medical liability of more than $15,000,000. The responsibility to fund liability belongs to the employers and not the State. It is in the best interest of the City to start funding the medical liability to prevent financial issues in the future. Municipalities have authority to levy an additional property tax of $0.225 per thousand dollars of assessed value against all taxable property. Staff will come to Council with recommendations on the most appropriate funding options once the estimates of construction are further refined. Page 13 of 51 BUDGET EVALUATION Pasco Fire Dept. Station #83 Station #84 Prepared by: Strategic Construction Management Prepared for: Pasco Fire Dept. City of Pasco Page 14 of 51 2 TABLE OF CONTENTS 1. Project Information a. Executive Summary b. Scope of Work 2. Master Budget Detail 3. Fire Station #83 4. Fire Station #84 5. Conclusion 6. Qualifications 7. Appendix a. City Permit Fees Page 15 of 51 3 EXECUTIVE SUMMARY In July 2018, the City of Pasco Fire Department authorized Strategic Construction Management, Inc. to develop a Master Budget for two pending fire station projects—Fire Station #83 and Fire Station #84—that will be used to establish a fundingestimate for a bond in 2019/2020. The Master Budget includes soft costs, sitework, construction, contingencies, Washington State sales tax, and other ancillary fees such as furniture, physical training equipment, or moving costs necessary for the completion of the project. The Master Budget for each project is shown below. It is important to note that maintaining the master budget is a collaborative effort for each project that involves the architect, cost estimators, engineering teams, construction manager, and owner. The process begins with the master budget development and follows through with design management, pre-construction services, and ultimately, construction. 2019/2020 Projects Master Budget Estimate Station #83 5,694,844.66$ Station #84 15,432,207.15$ Page 16 of 51 4 SCOPE OF WORK OBJECTIVES The City of Pasco Fire Department contracted Strategic Construction Management to complete a Master Budget for fire stations—#83 & #84—currently in the conceptual phase to determine what may be required for a 2019/2020 bond. A Master Budget generates an inclusive cost for each project, assists in guiding the capital decision-making process, and sets expectations for the bid process. The Master Budget begins with soft costs—costs outside of actual construction—associated with a project such as: •Planning •Bond campaign costs – if needed •Bond costs – if required •Property preparation •Architectural/Engineering •Construction Management •Permits •Builder’s Risk Insurance •Testing – HVAC, Special Inspections Next, the Master Budget evaluates the engineer’s estimate based on current market condition to validate construction and sitework fees. Contingencies for inflation, unforeseen circumstances in construction, risk, and course of construction requirements are developed, and Washington State sales tax is added to the totals. Finally, the project is evaluated for special requirements. These may include moving expenses, furniture, physical training equipment, temporary housing, land purchase, or other needs as required by the project. EVALUATION RESOURCES David L. Robison, CCM, LEED AP Principal, Strategic Construction Management, Inc. City of Pasco Fire Department City of Pasco PlanningDepartment TCA Architecture+Planning Roen Associates PayneWest Insurance Testcomm IntermountainTesting (IMT) David Robison and Kim Harvey of Strategic Construction Management served as point of contact for the project. Page 17 of 51 MASTER BUDGET DETAIL Page 18 of 51 6 MASTER BUDGET Overview After conceptual design, the master budget is the first step in the process. It is important to note that maintaining the master budget is a collaborative effort for each project that involves the architect, cost estimators, engineering teams, construction manager, and owner. The process begins with the master budget development and follows through with design management, pre- construction services, and ultimately, construction. Soft Costs The costs for planning, property preparation, design, permitting, builder’s risk insurance, and relevant testing—geotechnical, special inspections, commissioning, asbestos, lead—form the soft costs for a construction project. For the purposes of this budget, please note the following sources: •A/E Design & Construction Services costs were estimated for each project by TCA based on their knowledge of the conceptual drawings and the City of Pasco Master Plan. •CM Services were estimated at 3% of the construction cost. •Permits & Fees were provided by the City of Pasco, and further explanation for the elements requiredfor each station are detailed with the station narrative. •Geotech has been estimated at $2 per square foot. This is based on the average cost per square foot in the Tri-Cities area for recent Geotech services on other projects. •HVAC Commisioning has been estimated by Testcomm for each project based on the conceptual plans. •Builders Risk Insurance estimates for one year of construction were provided by PayneWest—the City of Pasco’s insurance provider. •Special Inspections/Testing has been estimated by IMT for each project based on the conceptual plans. Subcontract Costs More commonly knows as construction costs, these costs incorporate sitework, demolition (where applicable), building construction, tenant improvements (where applicable), alternates, and allowances. Alternates are used during the value engineering process after the initial master budget is adopted to create add-on opportunities based on the bids and available remaining budget. Allowances are tracked outside the construction cost as well because these constitute items where details have not yet been determined. For example, asbestos abatement might be included as an allowance in a budget prior to the asbestos survey completion. Page 19 of 51 7 MASTER BUDGET Contingency In a Master Budget, several forms of contingency are included, and as the project progresses, these are reduced as more detail developsfor the project. Design/Estimating Contingency is set early in the design process while plans are still in a conceptual stage. As the design moves from schematic to design to construction documents, this contingency reduces accordingly.Estimated at 3% for each project. Inflation/Market Escalation is critical in the current construction market. While market conditions are included in the new construction budget, this line item anticipates further challenges to the budget such as market changes, prevailing wage, tariff threats, natural disaster rebuilding from other areas of the country that adds pressure to resources, or CDL law changes driving this cost.Estimated at 2.9% for each project. Subcontract Bonds are a part of every project, and these are typically considered at 1% of the subcontract costs added to the design contingency and inflation. Risk Contingency accounts for the items that are difficult to anticipate. These may include unforeseen conditions during construction/demolition, weather delays like the winter of 2016/2017, or other issues that arise duringconstruction.Estimated at 2% for each newly constructed project. Construction Contingency accounts for all other circumstances that cannot be predicted at the early stages of a budget process.Estimated at 5% for each project. WSST Washington State sales tax is included in the budget process to cover all areas of construction. FFE Furniture, fixtures and equipment accounts for items typically procured outside the construction bidding process. Based on the entities requirements, these may be acquired by RFP, direct purchase, or other processes. Other Other line items cover items custom to a specific project. For example, the land exchange credit for Fire Station #83 is incorporated into the Other line item. Page 20 of 51 FIRE STATION #83 Page 21 of 51 9 FIRE Station #83 Building Description Fire Station #83 is currently located at 3203 Road 68 and serves the west end of Pasco. The proposed new location at 5427 Road 76 is North of I-84 to the area of Sandifur Parkway and Road 68, and this location will address the Emergency Services Master Plan requirements, broad City of Pasco objectives, and operational needs. The new facility will comprise 12,335 square feet on 1.3 acres. The site will be shared with the existing city water tower, and it will position the station in close proximity to high hazard facilities. The new construction is slated to be masonry, steel, gypsum with steel stud framing and industrial finishes, and the entire buildingwill be sprinklered. Page 22 of 51 10 FIRE Station #83 Overview The build of Fire Station #83 will be a straightforward project because it will take place on undevelopedland. Soft Costs Permits and Fees •Developed by the City of Pasco based on the proposed occupancy uses. Contingency Risk Contingency –Since this is a new build on previously undeveloped land, risk contingency is estimated at 2%. FFE The fire station will need physical fitness equipment, and the estimate is based on recent projects within the community. Other At this time, the credit of $1,270,000—the net proceeds from land exchange with Utility Fund—is included in the Other line items as an offset to the total construction cost. This land exchange was for currentStation #83 and land on Road 68 in returnfor utility propertyon Sandifur Boulevard. Page 23 of 51 11 FIRE Station #83 Page 24 of 51 FIRE STATION #84 Page 25 of 51 13 FIRE Station #84 Building Description The current facility is located at Road 48 and Octave Street in Pasco, and the proposed location for Fire Station #84 will be located north of Court St at the intersection of Road 52 & Pearl St. This location will also address the Emergency Services Master Plan requirements, broad City of Pasco objectives, and operational needs. The new facility will comprise 21,586 square feet on 3.65 acres. The site will be shared with a future city park, and the building will accommodate fire department administration, community space, apparatus, equipmentstorage, and trainingfacilities. The new construction will be single story with no mezzanine along Road 52. This is currently Franklin County, and it is pending annexation to the City of Pasco. The Community Space will include public meeting spaces as well as an outdoor public patio. Page 26 of 51 14 FIRE Station #84 Overview The build of Fire Station #84 will be a straightforward project because it will take place on undevelopedland. Soft Costs Permits and Fees •Developed by the City of Pasco based on the proposed occupancy uses. Contingency Risk Contingency –Since this is a new build on previously undeveloped land, risk contingency is estimated at 2%. FFE The fire station will need physical fitness equipment, and the estimate is based on recent projects within the community. Other At this time, the credit of $400,000 is included as an Other item. This is derived from the anticipated sale of existing Station #84. Page 27 of 51 15 FIRE Station #84 Page 28 of 51 CONCLUSIONS Page 29 of 51 17 CONCLUSIONS FIRE STATIONS #83 & #84 The estimated costs for Fire Station #83 and Fire Station #84 are $5,694,844.66 and $15,432,207.15 respectively. It is important to note that the costs are based on a one year market inflation, and if the projected timeline requiresextension, all costs will need to increase by an appropriate factor. 2019/2020 Projects Master Budget Estimate Station #83 5,694,844.66$ Station #84 15,432,207.15$ Page 30 of 51 18 CONCLUSIONS Page 31 of 51 QUALIFICATIONS Page 32 of 51 20 QUALIFICATIONS Strategic Construction Management, Inc. has been buildinga reputation of excellence and success across the west coast since 2000. In 2010, the company expanded to serve the growing Pacific Northwest with an office in Pasco, Washington.Foundedin Santa Cruz, California, a small seaside community just minutes from Silicon Valley, Strategic Construction Management, Inc. draws upon the energy and innovation that characterizes these two areas, and leverages our time-tested approach of forming strategic partnerships to offer a unique line of project development and construction management services. One element that separates us from our competitors is our ability to combine big-company competency and expertise with small-company responsiveness. Our expertise covers the full range of project development and construction services, allowing us to oversee a project from inception to occupancy. One of the keys to a successful long range capital plan and the individual projects that comprise it is to maximize the capital projects budget. Our experience and knowledge will be used to ensure that the City of Pasco’s project meets all of the appropriate deadlines and maximizes the returnon the community’s investment. Our focus begins and ends with you—yourexpectations and objectives, budget considerations and deadlines—whether it’s a $1 million project or a $500 million program. We succeed through proactive communication, close collaboration, extraordinary attention to detail, field proven techniques, and an unsurpassed work ethic. Page 33 of 51 QUALIFICATIONS David Robison will provide principal level support and will be responsible for overall program oversight and direction. He has more than 36 years of experience in the construction, construction management, and property development industry and hasbeeninvolvedineveryphase oftheprocess.His experienceinprogrammanagement,design- build contracting, pre-construction services,estimating, sequence scheduling, and strategic planning are an integralpartofhis firm’sservices. Mr. Robison completedtherigorous qualification process and testing requirements necessary to be a Certified ConstructionManager(CCM)asrecognized by theConstruction Management Association of America (CMAA). He is among only 1,700 individuals worldwide who have achieved this certification. Additionally, he is a LEED® Accredited Professional. Mr. Robison’s experience as a general contractor and construction manager (GC/CM) started in 1984, where as a Principal at Tec Con Construction, Inc., his firm managed and completed over $150 million of projects for some of the world’s largest firms in the San Francisco Bay area. In early 1997, Mr. Robison founded Strategic Construction Management, Inc., with the primary goal of specializing in projects that makeadifference. To date,his firmhasbeeninvolvedinmanydifferent educational, religious, institutional, fire, school districts, airport and government agencies, and has become a trusted partner. RECENT RELEVANT PROJECT EXPERIENCE Educational Facilities PascoSchool District Offices PascoSchool District Bond I Projects Sunset View Elementary School Cascade Elementary School Lincoln ElementarySchool PascoSchool District Bond II Projects East Gate Elementary School Chinook Middle School Desert Hills Middle School Government Agencies 9th Circuit Courts, Richland, WA City of Pasco Drug Enforcement Agency (DEA), Richland, WA Port of Pasco Port of Pasco Tri-CitiesAirport Transportation Security Agency(TSA) Federal Aviation Agency (FAA) Police & Fire Projects City of Pasco Fire Department City of Santa Cruz City of Watsonville Scotts Valley Fire Department Private Industry Kadlec Clinic, Richland, WA TCRD Innovation Center, Richland, WA WA Urology Clinic, Richland, WA PROFESSIONALREGISTRATIONS Certified Construction Manager, Construction Management Association of America LEED© Accredited Professional Licensed General Contractor California License No.: CA-476212 Licensed General Contractor Nevada License No.: 017230 (inactive) EDUCATION Construction Management Certificate San Jose State University, San Jose, CA Adjunct Professor SJSUCA Construction Management CertificationCurriculum DAVID L. ROBISON, CCM, LEED AP PROJECT DIRECTOR, PRINCIPAL IN CHARGE Page 34 of 51 APPENDIX Page 35 of 51 PERMIT FEES Page 36 of 51 Page 37 of 51 Page 38 of 51 Page 39 of 51 Page 40 of 51 AGENDA REPORT FOR: City Council August 21, 2018 TO: Dave Zabell, City Manager Workshop Meeting: 8/27/18 FROM: Rick White, Director Community & Economic Development SUBJECT: Repealing PMC 12.20 Street Vacations I. REFERENCE(S): Ordinance 4290 Draft Ordinance Repealing PMC 12.20 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: In May of 2016 City Council considered and approved Ordinance 4290 which revised the process and criteria associated with vacation of streets and alleys within the City. Street and alley vacations were and are processed with a $300 fee established in Section 3.07.100 (10) of the Pasco Municipal Code. Section 12.20 of the current PMC contains an obsolete discussion of fees for street vacations which should have been repealed by passage of Ordinance 4290, left unchanged the language is a source of confusion regarding the process. V. DISCUSSION: The proposed Ordinance does not change any existing fee or process but eliminates a confusing reference to an incorrect fee for street vacations. If Council concurs with the language in the proposed ordinance, staff will return this item for formal consideration at the September 4th, City Council meeting. Page 41 of 51 ORDINANCE NO. q2 10 AN ORDINANCE of the City of Pasco, Washington, Creating a New Chapter 12.40 entitled "Vacation of Streets, Alleys and Access Easements" WHEREAS, the City of Pasco is authorized by RCW 35.79 to vacate on the terms provided therein, streets, alleys, and access easements deemed no longer needed or beneficial for public transportation; and WHEREAS, the City Council may provide such procedures as necessary for initiating or considering a petition for the vacation of public right-of-ways for the purpose of streets, roads, alleys, and access easements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Chapter 12.40 entitled "Vacation of Streets, Alleys, and Access Easements" of the Pasco Municipal Code, shall be and hereby is created and shall read as follows: Chapter 12.40 VACATION OF STREETS, ALLEYS, AND ACCESS EASEMENTS Sections: 12.40.010 PURPOSE. 12.40.020 INITIATION OF PROCEEDINGS. 12.40.030 PETITION METHOD. 12.40.040 PUBLIC HEARING. 12.40.050 NOTICE OF HEARING. 12.40.060 OBJECTION BY PROPERTY OWNERS. 12.40.070 CRITERIA. 12.40.080 RESERVE EASEMENTS. 12.40.090 VACATION AGREEMENT. 12.40.100 APPRAISALS AND APPRAISAL FEES. 12.40.110 SURVEY REQUIRED. 12.40.120 COMPENSATION FOR VACATED RIGHT-OF-WAY 12.40.130 VACATION ORDINANCE. 12.40.140 USE OF VACATION PAYMENT. 12.40.010 PURPOSE. This Chapter establishes the procedure and criteria for consideration and determination of vacation of streets, alleys, and access easements relating to street, pedestrian, or travel purposes. This Chapter shall not apply to the vacation or termination of any other types of public easements. All other real property, easements and licenses shall be Ordinance Creating Chapter 12.40 - 1 Page 42 of 51 vacated or extinguished by quit claim deed upon administrative determination that such is no longer necessary for municipal purposes. Easements established by dedication shall be extinguished pursuant to RCW 64.04.175. 12.40.020 INITIATION OF PROCEEDINGS. A vacation may be initiated by: A) A Resolution of the City Council; or B) A petition signed by the owners of more than two-thirds of the property abutting the part of the street or alley to be vacated, or, in the case of an easement, the owners of two-thirds of the property underlying the portion of the easement to be vacated. IVJELta*11l 2:1111[]iTl A) An applicant shall apply for a vacation by submitting the following: 1) A vacation petition upon forms provided by the City; 2) A legal description of the area to be vacated prepared by a licensed surveyor when requested by the City or except as provided in Section 12.40.110; 3) For each petitioner a title report indicating ownership and providing a legal description of the property owned by the petitioner unless waived as provided in Section 12.40.120 B); 4) The vacation application fee as provided in PMC 3.07.130; 5) A signed agreement to pay the cost of an appraisal unless waived as provided in Section 12.40.120 B); and 6) Any additional information or material that the Director of Community & Economic Development determines is reasonably necessary for the City Council to consider the requested vacation. B) The petition shall be filed with the Director of Community & Economic Development, and the petition shall be signed by the owners of more than two-thirds of the property abutting upon the street or alley (based on front footage), or underlying the public easement (based on square footage). 12.40.040 PUBLIC HEARING. Upon receiving a complete application for vacation, or upon passage of a Resolution by the City Council seeking vacation, the City Council shall by Resolution, fix a time when the City will hold a public hearing on the proposed vacation. The hearing will be not more than sixty (60) days nor less than twenty (20) days after the date of the passage of such Resolution. The Resolution seeking vacation by the City Council and setting the public hearing may be consolidated to a single Resolution. Ordinance Creating Chapter 12.40 - 2 Page 43 of 51 12.40.050 NOTICE OF HEARING. A) On passage of the Resolution provided in Section 12.40.040 above, the City shall give notice at least twenty (20) days before the public hearing of the time, date and place for the public hearing. B) Content. The public notice shall contain the following information: 1) A statement that a request to vacate the street, alley, or access easement will be considered by the City Council; 2) A statement of the date, time, and place of the public hearing before the City Council; 3) A location description along with a vicinity map that identifies the street, alley, or access easement proposed to be vacated; and 4) A statement of the right of any person to submit written comments to the City Council prior to or at the public hearing, and to appear before the City Council at the hearing to give testimony. C) Distribution of Notice. Distribution of the public notice shall be as follows: 1) A copy will be sent, by mail, to the abutting owner of each parcel of real property at the address designated on the official records of Franklin County. 2) To the owners of each parcel of real property within three hundred feet of any boundary of the street, alley, or public access easement to be vacated unless the street or alley is unimproved and has previously been determined by Council not to be needed as a street or alley. 3) A copy of the Notice will be published in the official newspaper of the City. 4) A copy of the Notice will be posted in three public places in the City and posted in a conspicuous place on the street or alley sought to be vacated. 12.40.060 OBJECTION BY PROPERTY OWNERS. If fifty percent (50%) or more of the abutting property owners on the street or alley (based on front footage), or the underlying public easement (based on square footage), file written objections to the City Council in opposition to the vacation prior to the time of or at the hearing, the City shall be prohibited from proceeding with the public hearing or granting the vacation. Ordinance Creating Chapter 12.40 - 3 Page 44 of 51 12.40.070 CRITERIA. The City Council shall use the following criteria for approval of the petition: A) The vacation shall not adversely affect traffic accessibility and circulation within the immediate area or within the City as a whole; B) The right-of-way is not contemplated or needed for future public use; C) No abutting property will become landlocked, or its access substantially impaired; and D) The public needs shall not be adversely affected and the vacation will provide a public benefit or serve a public purpose. 12.40.080 RESERVE EASEMENTS. In vacating a street, alley, or public easement, the City may reserve for the City any easements or other rights to exercise and grant any easement for public utilities and services, pedestrian trail purposes, and any other type of easement relating to the City's right to control, use and manage its rights -of way. 12.40.090 VACATION AGREEMENT. At any time prior to the City Council's final decision on vacation, the applicant may present to the City a voluntary vacation agreement containing special terns that would apply to the vacation if the application is approved. The City Council, upon approval of the terms of such agreement, may vacate a street, alley, or access easement incorporating such terms and subject to the criteria in Section 12.40.070 above. 12.40.100 APPRAISALS AND APPRAISAL FEES. The appraisal method shall be determined by the City within its sole discretion as to most accurately determine the fair market of the right-of-way proposed for vacation. An appraisal of the right-of-way proposed for vacation shall be made by one or more of the following methods: A) The assessed value of the comparable abutting properties (without improvements) shall be obtained from the records of the Franklin County Assessor. The average of such values, on a square foot basis, shall be applied to the right-of-way which is proposed for vacation. B) The petitioners shall be required to submit a report of a professional appraiser to the City, stating the fair market value of the right-of-way proposed for vacation. C) The City shall obtain a report for one or more professional appraisers stating the fair market value of the right-of-way proposed for vacation. The cost of such report or reports shall be paid by the petitioner prior to the time of the public hearing. 12.40.110 SURVEY REQUIRED. The petitioner shall submit with its application provided in PMC 12.40.030 a professional survey of the property proposed for vacation within the boundaries of the proposed vacation marked upon the ground with an accurate legal Ordinance Creating Chapter 12.40 - 4 Page 45 of 51 description of the proposed vacation to be furnished to the City. The City may waive this requirement if the location and legal description of the street or alley proposed for vacation is sufficiently known to the City so that an accurate legal description of the proposed vacation can be known with certainty. 12.40.120 COMPENSATION FOR VACATED RIGHT-OF-WAY. A) The City Council may require the petitioners to compensate the City: 1) Where the street or alley, or access easement, has been part of a dedicated public right-of-way for 25 years or more, or was acquired at public expense, in an amount that does not exceed the full appraised value of the area vacated. 2) Where the street or alley, or access easement, has not been part of a dedicated right-of-way for 25 years or more, or was acquired at public expense, in an amount which equals one-half of the appraised value of the area vacated. B) Compensation for the vacated areas, and an appraisal and title report as required by Section 12.40.100 and 12.40.030 above, may be waived in whole or in part by the City if one or more of the following apply: 1) The vacation is initiated by the City Council by Resolution; 2) The vacation is at the request of the City; 3) The right-of-way to be vacated was previously determined by the City Council not to be essential to public traffic circulation and available for vacation; 4) The grant of substitute public right-of-way which has a value as a right-of-way at least equal to that right-of-way to be vacated; and 5) The resulting benefit to the community of the project requiring the vacation outweighs the appraised value of the right-of-way to be vacated. 12.40.130 VACATION ORDINANCE. Following the public hearing thereon, the City Council may authorize by Ordinance the vacation of such street, alley, access easement, or any part thereof. Such Ordinance may provide for the retention by the City of all easements or rights with respect to the vacated land for the construction, repair or maintenance of public utilities and services. If the City Council determines that compensation shall be paid as a condition of the vacation, the Ordinance shall not become effective, published or recorded until the compensation has been paid in full. 12.40.140 USE OF VACATION PAYMENT. One-half of the revenue received by the City as compensation for the right-of-way vacated shall be dedicated to the acquisition, Ordinance Creating Chapter 12.40 - 5 Page 46 of 51 improvement, development and related maintenance of public open space or transportation capital projects within the City. Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage, and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this I& day of —J 2016. Matt Watkins, Mayor A TE C C_ J p 0 ' Debra L. Clark, City Clerk Ordinance Creating Chapter 12.40 - 6 APP D AS TO FORM: Leland B. Kerr, City Attorney Page 47 of 51 Ordinance Repealing PMC Chapter 12.20 “Street Vacations” - 1 ORDINANCE NO.__________ AN ORDINANCE of the City of Pasco, Washington, Repealing PMC Chapter 12.20 “Street Vacations” WHEREAS, by Ordinance No. 4290 in 2016, the City of Pasco updated its Code provisions regarding vacation of streets, alleys and access easements in PMC Chapter 12.40; and WHEREAS, through that process, PMC Chapter 12.20 entitled “Street Vacations” is now obsolete and no longer needed within the City’s Municipal Code. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY ORDAIN AS FOLLOWS: Section 1.That Chapter 12.20 entitled “Street Vacations” of the Pasco Municipal Code shall be and hereby is repealed in its entirety. 12.20.010 PETITION – FEE TO ACCOMPANY. Each petition requesting that a street or alley in the City be vacated shall be accompanied by a fee of $200.00. (Ord. 3184 Sec. 3, 1996; Prior code Sec. 9-7.04.) 12.20.020 FEE CONDITION PRECEDENT TO HEARING. No application or petition for vacation of streets or alleys will be entertained or heard by the Council unless the fee required in Section 12.20.010 has been paid. (Ord. 3184 Sec. 3, 1996; Prior code Sec. 9-7-08.) Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage, and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this _____ day of __________________, 2018. _________________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: _________________________________ __________________________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 48 of 51 AGENDA REPORT FOR: City Council August 23, 2018 TO: Dave Zabell, City Manager Workshop Meeting: 8/27/18 FROM: Steve Worley, Director Public Works SUBJECT: Potential Riverview Sanitary Sewer Lift Stations I. REFERENCE(S): Riverview Sewer Basins Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Potential Local Improvement District (LID) IV. HISTORY AND FACTS BRIEF: The Riverview area is approximately 2/3rds in unincorporated Franklin County. These County areas are commonly referred to as the ‘Donut Hole’ areas and are not currently served with City sanitary sewer. A large portion of the area is served, or has access to, City water. Development pressure in these areas is very strong given the ir close proximity to commercial developments within the City. These County areas are also lower in elevation than their surrounding neighbors, making the sewering of these areas more difficult. The issue for discussion is whether or not the City should consider the development of Local Improvement Districts to pay for the design and construction of sanitary sewer lift stations to serve future development of the east and west Riverview areas. Providing sanitary sewer lift stations would allow more dense future development. Smaller residential lots could be developed because sanitary sewer services would be available in lieu of needing septic tanks and drain fields. Page 49 of 51 V. DISCUSSION: The Riverview area is roughly bounded between Road 48 and Road 80 and between Argent Road and Court Street. Based on topography, the area can be divided into two basins; the west basin (roughly Road 72 to Road 80) and the east basin (Road 48 to Road 72). See attached map. Currently, the total and developable areas within each basin are shown below. ‘Developable’ areas are larger parcels with existing houses that could be subdivided to create additional lots, parcels containing only barns that could be subdivided, or small older houses on large lots that could be developed to higher densities. Total Area (acres) Developable Area (acres) West Riverview Area 306 159 (52%) East Riverview Area 663 255 (38%) The attached map also shows the potential location for the lift stations as well as a preliminary layout of a sanitary sewer pipe system. Staff would like to discuss with Council their interest in pursuing in further detail the sewering of these two basins. A LID could be used as the mechanism to pay for the lift station improvements. Developers of the developable properties would be responsible for the construction of the sewer lines from the lift stations to their development sites. The sanitary sewers would then be available for future connections by any homeowner in the area that experiences a failed septic system. If Council is interested in this idea, staff would move forward with gathering more detailed information on the estimated costs for the lift stations and sewer pipes. Staff would then present this information at a future Council meeting for possible action. 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