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HomeMy WebLinkAbout07.17.18 Agenda Packet Pasco Public Facilities District Building Regional Facilities through Community Partnerships July 17, 2018 4:00 p.m. Pasco City Hall - Conference Room #1 AGENDA I. Call to order and roll call II. Introduction of New Board Member; Marie Gillespie III. Recognition of Visitors/Public Comments IV. Approval of minutes: * April 24, 2018 V. Claims Approval: * 2nd Quarter: $133,002.29 VI. Financial Report: * 2nd Quarter: • Statement of Revenues, Expenditures and Changes in Fund Balance • Balance Sheet VII. Reports from Committees: • Kennewick Convention Center Advisory Board • Report on Regional PFD VIII. Old Business: IX. New Business: X. Other Business XI. Adjournment (*indicates documents mailed with agenda) PASCO PUBLIC FACILITIES DISTRICT BOARD APRIL 24,2018 MEETING MINUTES Call to Order: The meeting was called to order at 4:15 p.m.,by PPFD President Morrissette,in Conference Room No. 1 at Pasco City Hall. Roll Call: Board Members Present: Carolyn Bowdish, Leonard Dietrich and Mark Morrissette Board Members Absent: Spence Jilek(excused) Staff Present: Stan Strebel,Deputy City Manager, Lee Kerr, City Attorney Approval of Minutes: It was motioned by Mr.Dietrich, seconded by Ms.Bowdish, and carried to approve the minutes of the February 6,2018 Meeting. Claims Approval: Mr. Morrissette presented first quarter Claims History. Following discussion, it was motioned by Ms. Bowdish, seconded by Mr. Dietrich, and carried to approve payment of first quarter claims in the total amount of $130,323.30. The payment register breakdown is for legal services, a pass through to Kennewick PFD,Professional Services,Advertising, Insurance and Administrative Services. Financial Report: Mr. Morrissette presented the first quarter Statement of Revenues, Expenditures and Changes in Fund Balance reflecting YTD Actual Revenues of$132,741.00 and Actual Expenditures of$130,323.00.No action required on this item,informational only. The March 31,2018 Balance Sheet reported net assets of $19,696.00. Following that discussion, the remainder of the Financial Report was accepted as presented. Reports from Committees: Mr. Morrissette asked if there were any reports from the most recent Kennewick Convention Center Advisory Board meeting and there was no report. Both he and Ms.Bowdish would be attending future meetings. Mr. Strebel commented on the Regional Public Facilities District Meeting. The last meeting was not held until early April. There were a number of critics there to comment. The next meeting will be held on Wednesday, June 13, 2018 at 5:45 p.m. at the City of Pasco Council Chambers. There will be a discussion about possible projects/plans. Members of this Board may want to attend. Prior to this meeting, the Pasco City Council will be attending their annual Council Retreat in May and reviewing and outlining their goals including the Public Facility District. Page- 1 Mr. Strebel passed out a sheet from a report earlier provided by the City's governmental affairs group, Gordon Thomas Honeywell,outlining the Public Facility District Legislation that was brought forward but did not pass through the House due to the short legislative session and differing opinions of the stakeholders. Old Business/New Business/Other Business: Mr. Strebel reviewed the terms for each board member and the term limits contained in the PFD Charter and asked if any would consider staying on the Board. Mr.Morrissette stated he would like to continue to serve. Mr.Dietrich said he might be happy to move on. Ms.Bowdish's position is not up for renewal until 2019. Mr. Strebel mentioned he would contact Mr.Jilek to discuss with him as well. At this time eight applications for service on the Board have been received for what could be up to three vacancies. The next PPFD meeting is scheduled for Tuesday,July 17,2018 at 4:00 p.m. Adjournment: There being no other business,the meeting was adjourned at 5:16 p.m. Mark Morrissette,President Daniela Erickson,PFD Secretary Page-2 PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET As of June 30,2018 ASSETS Cash $ 20,592 Sales Tax Receivable 89,199 Prepaid Insurance 1,573 TOTAL ASSETS 111,364 LIABILITIES Accounts Payable 89,199 TOTAL LIABILITIES 89,199 TOTAL NET ASSETS $ 22,165 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES,EXPENDITURES&CHANGES IN FUND BALANCE As of June 30,2018 Annual Current YTD Variance % Received/ 2018 Period 2018 Budget/YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax $ 500,000 $ 130,343 $ 257,974 $ 242,026 51.59% City of Pasco Grant 20,000 5,000 10,000 10,000 50.00% Interest Income 200 129 239 (39) 119.50% Total Revenues 520,200 135,472 268,213 251,987 51.56% EXPENDITURES Advertising/Publications 500 35 67 433 13.40% Legal Services 1,200 315 465 735 38.75% Kennewick PFD 500,000 130,343 257,974 242,026 51.59% Professional Services 5,000 - 200 4,800 4.00% Insurance 3,150 786 1,573 1,577 49.93% Administrative Services 6,094 1,523 3,047 3,047 50.00% Total Expenditures 515,944 133,002 263,326 252,618 51.04% Net Change in Fund Balances 4,256 2,470 4,887 (631) 114.83% Beginning Fund Balance,January 1 20,000 19,696 17,278 17,278 13.61% Ending Fund Balance $ 24,256 $ 22,165 $ 22,165 $ 16,647 31.37% CITY OF PASCO-PRODUCTION Payment Register From Payment Date:4/01/2018-To Payment Date:6/30/2018 Transaction JE/CHECK Date Status Source Payee Name Amount Revenue 931.13.590.31.1311 PFD Sales 2018-1250 4/30/2018 JE Wa State Treasurer 36,547.77 2018-1769 5/31/2018 JE Wa State Treasurer 50,866.93 2018-2109 6/29/2018 JE Wa State Treasurer 42,928.07 130,342.77 931.13.590.34.4527 PFD Pasco Support 2018-00000517 4/1/2018 JE Pasco PFD 1,666.67 2018-00000517 5/1/2018 JE Pasco PFD 1,666.67 2018-00000517 6/1/2018 JE Pasco PFD 1,666.67 5,000.01 931.13.590.36.6110 Investment Interest 2018-00000494 4/30/2018 JE LGIP Interest Distribution 43.71 2018-00000545 5/31/2018 JE LGIP Interest Distribution 51.47 2018-00000878 6/29/2018 JE LGIP Interest Distribution 33.90 129.08 Total Revenue $ 135,471.86 931.13.590.54.4530 Legal Services 2018-00001511 5/18/2018 Accounts Payable Kerr Law Group 315.00 315.00 931.13.590.54.4540 Organization Services 2018-00000380 4/30/2018 Accounts Payable Kennewick Public Facilities District 36,547.77 2018-00000504 5/31/2018 Accounts Payable Kennewick Public Facilities District 50,866.93 2018-00000840 6/29/2018 Accounts Payable Kennewick Public Facilities District 42,928.07 130,342.77 931.13.590.54.4524 Advertising 2018-00001511 5/6/2018 Accounts Payable Tri City Herald 34.61 34.61 931.13.590.54.4635 Insurance Premiums 2018-00000517 4/1/2018 JE Insurance Premiums 262.14 2018-00000517 5/1/2018 JE Insurance Premiums 262.14 2018-00000517 6/1/2018 JE Insurance Premiums 262.14 786.42 931.13.590.54.4900 IIF Admin Services 2018-00000374 4/30/2018 JE City of Pasco 507.83 2018-00000374 5/31/2018 JE City of Pasco 507.83 2018-00000374 6/29/2018 JE City of Pasco 507.83 1,523.49 Total Expense $ 133,002.29