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HomeMy WebLinkAbout06-21-2018 Planning Commission Meeting PacketPLANNING COMMISSION - AGENDA REGULAR MEETING 7:00 P.M. June 21, 2018 I. CALL TO ORDER: II. ROLL CALL: Declaration of Quorum III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES: May 17, 2018 V. OLD BUSINESS: A. Preliminary Plat The Parks at Riverbend, 322 lots (Pahlisch Homes) (MF# PP 2018-004) B. Preliminary Plat Duluth Estates, 21 lots (Knutzen Engineering) (MF# PP 2018-005) C. Special Permit Mor-Stor Mini Storage Expansion (Melina Puckett Successor Trustee) (MF# SP 2018-005) VI. PUBLIC HEARINGS: A. Preliminary Plat Riverhawk Pointe II, 176 -lots (Hayden Homes LLC) (MF# PP 2018-001) - Continued B. Rezone Rezone from C-1 to CR (Russ Dean RV. Inc.) (MF# Z 2018-003) C. Special Permit Location of a Church in a C-1 District (Tiempos de Poder) (MF# SP 2018-006) D. Block Grant 2019 Community Development Block Grant (CDBG) Program Allocation (MF# BGAP 2018-003) E. Block Grant 2019 HOME Investment Partnerships (HOME) Program Allocation and Annual Work Plan (MF# BGAP 2018-004) F. Block Grant 2019 Neighborhood Stabilization Program (NSP) Allocation and Annual Work Plan (MF# BGAP 2018- 005) VII. WORKSHOP: A. Code Amendment Single Room Occupancy in Residential and Commercial Zoning Districts (MF# CA 2018-004 VIII. OTHER BUSINESS: IX. ADJOURNMENT: This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.com/psctvlive. Audio equipment available for the hearing impaired; contact staff for assistance. REGULAR MEETING PLANNING COMMISSION MEETING CALL TO ORDER: The meeting was called to order at 7:OOpm by Chairman Cruz. POSITION MEMBERS PRESENT MEMBERS ABSENT No. 1 Tanya Bowers No. 2 Joseph Campos No. 3 Paul Mendez No. 4 Alecia Greenaway No. 5 Joe Cruz No. 6 Isaac Myhrum No. 7 Zahra Roach No. 8 Pam Bykonen No. 9 Gabriel Portugal STAFF PRESENT: Dave Zabell, City Manager Rick White, Community & Economic Development Director Michael Morales, Deputy Community 8s Economic Development Director David McDonald, City Planner Darcy Bourcier, Planner I Krystle Shanks, Administrative Assistant II MEETING VIDEO ON DEMAND: May 17, 2018 This meeting in its entirety has been posted and can be viewed on the City's webpage at https: / /psctv.viebit.com. APPEARANCE OF FAIRNESS: Chairman Cruz read a statement about the appearance of fairness for hearings on land use matters. There were no declarations. Chairman Cruz then asked the audience if there were any objections based on a conflict of interest or appearance of fairness question regarding the items to be discussed. There were no objections. ADMINISTERING THE OATH: Chairman Cruz explained that state law requires testimony in quasi-judicial hearings such as held by the Planning Commission be given under oath or affirmation. Chairman Cruz swore in all those desiring to speak. BE APPROVAL OF MINUTES: Commissioner Portugal moved, seconded by Commissioner Greenaway that the minutes dated April 19, 2018 be approved. The motion passed unanimously. OLD BUSINESS: A. Special Permit Barbershop with Dwelling Unit on god Floor (Leticia Marin Arroyo) IMF# SP 2018-004) Chairman Cruz read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the special permit application to locate a barbershop with a dwelling unit on the 2nd floor. Staff had no additional comments. Commissioner Bowers moved, seconded by Commissioner Greenaway, to adopt the findings of fact and conclusions, therefrom, as contained in the May 17, 2018 staff report. The motion passed unanimously. Commissioner Bowers moved, seconded by Commissioner Greenaway, based on the findings of fact, therefrom, the Planning Commission recommend the City Council approve a special permit to Leticia Marin Arroyo for the location of a dwelling unit on the 2nd floor of a barbershop in a C-1 zoning district at 613 W. Clark Street with conditions as contained in the May 17, 2018 staff report. The motion passed unanimously. B. Preliminary Plat Havencourt Meadows, 27 -lots (Knutzen Engineering) IMF# PP 2018-002) Chairman Cruz read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the preliminary plat application for Havencourt Meadows, 27 -lots. Staff had no additional comments. Commissioner Greenaway moved, seconded by Commissioner Portugal, moved to adopt the findings of fact and conclusions, therefrom, as contained in the May 17, 2018 staff report. The motion passed unanimously. Commissioner Greenaway moved, seconded by Commissioner Portugal, based on the findings of facts as adopted, the Planning Commission recommend the City Council approve the preliminary plat for Havencourt Meadows with the conditions as listed in the May 17, 2018 staff report. The motion passed unanimously. C. Preliminary Plat Morehouse Addition. 20 -lots (Kevin Denhoedl IMF# PP 2018-0031 Chairman Cruz read the master file number and asked for comments from staff. David McDonald, City Planner, discussed the preliminary plat application for Morehouse -2- Addition, 20 -lots. Staff had no additional comments. Commissioner Bykonen moved, seconded by Commissioner Mendez, to adopt the findings of fact and conclusions, therefrom, as contained in the May 17, 2018 staff report. The motion passed unanimously. Commissioner Bykonen moved, seconded by Commissioner Mendez, based on the findings of facts as adopted, the Planning Commission recommend the City Council approve the preliminary plat for Morehouse Addition with the conditions as listed in the May 17, 2018 staff report. The motion passed unanimously. PUBLIC HEARINGS: A. Preliminary Plat Riverhawk Pointe II. 176 -lots (Hayden Homes LLQ (MF# PP 2018-001) - Continued Chairman Cruz read the master file number and asked for comments from staff. David McDonald, City Planner, discussed the preliminary plat application for Riverhawk Pointe II, 176 -lots. He stated that this item was continued from the previous hearing and the applicant has requested it to be continued again in order to work out traffic details and a possible LID for the property. Commissioner Roach asked about a condition regarding the irrigation district. Mr. McDonald responded by stating that was one of the issues along with others on this property. There is a meeting scheduled with the applicant to work out these details. Commissioner Mendez moved, seconded by Commissioner Bykonen, to continue the public hearing until the June 21, 2018 Planning Commission Meeting. The motion passed unanimously. B. Preliminary Plat The Parks at Riverbend, 322 -lots (Pahlisch Homes) MF# PP 2018-004 Chairman Cruz read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the preliminary plat application for The Parks at Riverbend, 322 -lots. The plat is located at the northwest corner of the city limits, south of Burns Road and west of Dent Road. This property was rezoned from RT (Residential Transition) to R-1 (Low Density Residential) in December 2017. The plat will include 322 single-family lots that will range in size from 8,000 sqft-25,000 sqft, providing a variety of housing. There will be 30 acres of open space associated with this plat - 23 acres of which will be undeveloped land at the south end of the plat. There will be a system of walking paths, a clubhouse and other landscape tracts. Staff believes is conforms to the Broadmoor Master Plan and is an appropriate use of the land. The Broadmoor Master Plan is a 671 acre development site the City is designing for a community of mixed-use properties, retail and recreational opportunities. On the plat itself, there is a proposed W11 east to west street that will connect the development to future development on either side of this plat. City sewer is not currently available to the site. Staff cannot give an estimated date of sewer service. The developer has proposed a lift station in the southern portion of the plat to serve the development with sewer when it's made available. This plat cannot be developed until city sewer is in the vicinity. Commissioner Roach asked if platting this site premature before adopting new ordinances regarding lot size frontage which is scheduled on the agenda. Ms. Bourcier said no. The proposed lots are larger than the lot frontages proposed in the memo. These lots are zoned R-1, which isn't under consideration for the proposed frontage changes so it wouldn't apply to this plat. Commissioner Roach stated that Staff isn't recommending a frontage change in the R-1 zone but Planning Commission may suggest a frontage change in the R-1. Rick White, Community & Economic Development Director, stated that nonetheless, the plat application was submitted and will be considered under what the rules are at the time of submittal. Commissioner Roach asked for further clarification. Mr. White replied that it is vesting. In Washington State, when an application is submitted, that applicant is vested within the current development regulations. Commissioner Portugal asked if the larger lots up to 25,000 sqft would be eligible for septic. Ms. Bourcier replied no. The City is not considering any septic systems. Commissioner Bowers said the plan on the presentation is slightly different than the one they received in their packet. Ms. Bourcier clarified the discrepancies - the direction of the map was different. Chad Bettesworth, Pahlisch Homes, 210 SW Wilson Avenue, Ste. 100, Bend, OR spoke on behalf of his application. He explained their plans and the types of communities they build. He showed a brief video of their developments to the Planning Commission. Jason Maddox, PBS Engineering & Environmental, 400 Bradley Boulevard, Richland, WA spoke on behalf of the technical and engineering aspect of this project as the project manager. Rick Alderidge, 7216 Byers Road, addressed his concern with traffic as a result of this development. He asked what would be done to fix the traffic. He stated he wasn't against the development itself. David McDonald, City Planner, stated that Burns Road and Road 100 were both arterial streets and as the community develops those streets will be developed to arterial street standards and will no longer remain two-lane roads. The City will require the developer to install the infrastructure as it develops to provide for the traffic in the future. The City has worked with the State for studies to accommodate the additional traffic. Chairman Cruz added that a lot was learned through the Road 68 experience and changes have been made. Geoffrey Krug, 540 McDonald Drive, stated that water is needed in the area for agriculture. He cautioned the use of irrigation water. Mr. Bettesworth addressed the concern about roads and traffic. He stated they would be built and improved as development occurs. Water is allotted in with the Bureau of Reclamations water allocations and it meets their standards. With no further questions or comments the public hearing was closed. Commissioner Portugal moved, seconded by Commissioner Campos, to close the hearing on the proposed preliminary plat and set June 21, 2018 as the date for deliberations and the development of a recommendation for the City Council. The motion passed unanimously. C. Preliminary Plat Duluth Estates, 21 -lots (Knutzen Engineering) IMF# PP 2018-0051 Chairman Cruz read the master file number and asked for comments from staff. David McDonald, City Planner, discussed the preliminary plat for Deluth Estates, 21 - lots. The plat was left out of the packet but was handed out on the bench. The plat is an infill project from another plat from over 100 years ago. The applicant applied for a street vacation to reconfigure the property. That vacation was reviewed by the City Council and approved. The property was zoned for R-3 which allows for higher density. The developer is taking advantage of the R-3 zoning and developing it similar to Mediterranean Villas or the row homes near Walmart. Nathan Machiela, 5453 Ridgeline Drive, Kennewick, WA spoke on behalf of Knutzen Engineering. He said this project would infill some property in East Pasco. They are proposing one new street and the adjacent streets are almost entirely developed but they would finish the improvements. All utilities are adjacent and nearby. They will be developing a split of multi -family and nine lots of single-family residential. Al Yenney, 936 N. Beech, spoke in support of this item. He stated that he would like to see the City, however, interact with the School District to place sidewalks since this area has a lot of children walking to school. With no further questions or comments the public hearing was closed. -5- Commissioner Portugal asked what the plans were for street lighting to increase the safety for school children. Mr. McDonald replied the developer would have to development the sidewalks, curb and gutter and street lighting at the time of development. Commissioner Campos moved, seconded by Commissioner Greenaway, to close the hearing on the proposed preliminary plat and set June 21, 2018 as the date for deliberations and the development of a recommendation for the City Council. The motion passed unanimously. D. Special Permit Mor-Stor Mini Storage Expansion (Melina Puckett Successor Trustee) IMF# SP 2018-005) Chairman Cruz read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the special permit application for the Mor-Stor Mini Storage expansion. A special permit had been granted in 2011 for this expansion but because no building permits were obtained the special permit expired. The proposal consists of 8 buildings for a total of 42,000 square feet and 230 units. The expansion will be located on the southwest corner of Court Street and Road 68 which are both high traffic streets. A mini storage facility does not rely upon passerby traffic for business and because of that, the owners of storage facilities must reserve the front of their property for commercial uses, however, this area has been slow to develop due to lack of utilities. Staff believes this is an appropriate use of this property. There are design standards in the approval conditions to prevent an industrial look. The conditions have remained similar to the original special permit application from 2011. Commissioner Bykonen asked if the applicant has applied for a building permit at this time. Ms. Bourcier said no. With no further questions or comments the public hearing closed. Commissioner Roach asked if the storage units could be kept from the main frontage for a different type of business. She asked why Staff is fine with this being on the corner of Road 68 and Court Street. Chairman Cruz replied that it wasn't Staff. In 2011, the Planning Commission requested a substantial amount of aesthetic value and that was the compromise made. Commissioner Roach said that she would not like to see this develop as a mini storage at this site. Commissioner Greenaway said the mini storage is already there. The applicant wishes to expand. 09:2 Chairman Cruz added that utilities are not at this site making it hard to develop much else. Commissioner Portugal stated that there is another storage unit facility nearby that looks much nicer so he hopes this will improve this site. Commissioner Bowers said that with the limited space of undeveloped property, particularly residential, in Pasco that too many compromises have been made and opportunities are lost. Chairman Cruz said that this will never be a residential site Commissioner Myhrum moved, seconded by Commissioner Greenaway to close the hearing on the proposed special permit and set June 21, 2018 as the date for deliberations and the development of a recommendation for the City Council. The motion passed with Commissioner Bowers and Commissioner Roach dissenting. E. Zoning Determination Development of a Zoning Recommendation for the Greeno Annexation Area (City of Pasco) (MF# ZD 2018-0011 Chairman Cruz read the master file number and asked for comments from staff. David McDonald, City Planner, discussed the zoning determination for the Greeno Annexation Area. The City received an annexation petition for the property located at the northwest corner of Road 68 and Burns Boulevard. As with all annexations, the Planning Commission must review the surrounding land uses and make a determination and recommendation to the City Council relative to rezoning. As the Council holds their annexation hearing, they will have a proposed zoning ordinance prepared as a result of the Planning Commission's recommendation. The Comprehensive Plan has the site zoned mixed residential commercial around the substation located midpoint of the property between the western edge and Road 68, the north portion is indicated for mixed residential and further to the west the property is indicated for residential single family. The property to the south was annexed and zoned R-1. The recommendation for this site is for R-1 zoning adjacent to the R-1 zoning to the south, then wrap R-3 zoning around the substation to provide a buffer between the substation and the single family to the west and then wrap the R-3 zoning around the C- 1 which would provide a buffer for the residential to the north. Staff is anticipating that this item moves to the City Council in June. The County Assessor certified the annexation petition as being sufficient to move forward. Commissioner Roach asked for clarification on Burns Road or Powerline Road. Mr. McDonald said that it used to be Powerline Road but was renamed Burns Road over a year ago. EFA Commissioner Bowers asked if the R-3 was a flag property. Mr. McDonald responded yes. Commissioner Bowers asked for an explanation on the zoning surrounding the substation. Mr. McDonald responded that there was an electrical substation in the middle of the property and the R-3 zoning would provide a buffer between that substation and lower density residential and provide a buffer in the future to lower density to the north from C-1. With no further questions or comments the public hearing was closed. Commissioner Roach discussed the proposed zoning and different zoning options to consider instead of what was proposed in the staff report. There was no opposition to the annexation itself. There was discussion between Staff and Commissioners on the proposed zoning. Commissioner Campos moved, seconded by Commissioner Myhrum, to adopt findings of fact and conclusions therefrom as contained in the May 17, 2018 staff report. The motion passed unanimously. Commissioner Campos moved, seconded by Commissioner Myhrum, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council zone the Greeno Annexation Area to R-1, R-3 and C-1 as depicted on the proposed zoning map attached to the May 17, 2018 Planning Commission Report. The motion passed unanimously. F. Comp. Plan Amendment Urban Growth Boundary IMF# CPA 2018-0011 Chairman Cruz read the master file number and asked for comments from staff. David McDonald, City Planner, discussed the Comprehensive Plan Amendment to the Urban Growth Boundary. The City is obligated to update the Comprehensive Plan this year to meet a mandate with the Growth Management Act. The Comprehensive Plan Update requires the City to make a recommendation to the County amending the urban growth boundary. Amending the urban growth boundary will provide land for the increased population estimated by the Office of Financial Management (OFM) within Pasco over the next 20 years. The City cannot create its own population estimates — it is required to use the estimates provided by the OFM. Over the years in doing the GMA planning, Pasco has always been assigned 80% of the county -wide population number. In January, the City received a memo from the County indicating the population would be over 121,000 by In 2038. The City has to find land to accommodate the expected growth within the urban growth boundary. The population increase translates to 15,000 new homes, impacting the amount of land needed to be included within the urban growth boundary. Other land uses must be considered in addition to housing, such as commercial, schools, fire stations, churches, parks and open space. In addition, utilities and infrastructure must be considered. Staff calculated that a little over 8 square miles will need to be added to the urban growth boundary in addition to residential that will develop inside the current urban growth boundary. In looking at the trends and availability of utilizes, the City would need to expand to the north or the existing urban growth boundary. Staff provided a proposed new urban growth boundary. There are two new areas recommended to be included. There is an area to the northwest city limits for residential - low density with some multi -family and commercial at the nodes. Then an area of industrial land up Highway 395 north of Foster Wells. Maps were provided in the staff report memo on proposed utilities and how they would be extended. The City cannot establish the urban growth boundary on its own. By law, the Franklin County Commissioners are the only body that can approve the urban growth boundary. The Planning Commission recommendation will go to City Council. The City Council will then send their recommendation to the Franklin County Commissioners for the final acceptance or modifications. Mr. McDonald discussed a piece of property the City has proposed including in the urban growth boundary located in Safety Zone 2 and Safety Zone 4 of the airport overlay zone. The Planning Commission deliberated a code amendment to include this property into the urban growth boundary in the past. It is a 160 acre tract located at the end of Road 52. Staff has included this parcel in the proposed urban growth boundary as the City will need every acre that it can get to meet the State requirements. Handouts were provided to the Planning Commissioner's on the bench prior to the meeting of documents received from the public, attorneys, the WA State Department of Transportation and the Port of Pasco. Commissioner Greenaway asked if Staff had taken into consideration of the runway that is extended with the airport overlay. Mr. McDonald responded yes. The extension falls under Zone 2 and that area is where no development can occur. Zone 4 is in roughly 40 acres and under the current code, 2 units per acre is allowed. When streets are taken out it is down to 1.6 units per acres. In the County, only 1 unit per 5 acres is allowed. In the rest of the acreage on the site there are no overlay zones at all and development should be able to occur as normal. Commissioner Greenaway asked why the parcel near the airport overlay, which looks like a "pie wedge" is shown as mixed -residential. Mr. McDonald replied that would allow apartment buildings or single-family development on smaller lots. Commissioner Greenaway voiced concern for apartment buildings located near the airport overlay. Mr. McDonald said the original suggestion for higher density came from the airport. The developer is looking to develop single family homes. Commissioner Bowers asked staff to discuss the Rio Del Sol project documents that were submitted as a part of the packet to the Planning Commission. Mr. McDonald explained that the owners of Rio Del Sol own 5 acres along the Columbia River west of the Moore Mansion. They have tried to develop the property for many years as higher density, taller buildings and mixed-use with some coffee shops or restaurants on the bottom floor with apartments on the upper floors. He discussed the issues of that proposal as it pertains to the Comprehensive Plan. Commissioner Roach pointed out variations of the map that was in the packet and what was presented. Mr. McDonald explained the differences. Commissioner Myhrum asked for more information on the 5,000 dwelling units the City plans to absorb. Mr. McDonald stated that it was just an estimate based on the current inventory of land. Rick White, Community 8a Economic Development Director, added that the number is based on averages. He stated that there is opportunity for higher density as well in the Broadmoor Area. Randy Hayden, Executive Director of the Port of Pasco, 110 Osprey Pointe Boulevard, spoke on behalf of the Port of Pasco. He stated that the Port of Pasco is supportive of growth in Pasco and the expansion of the urban growth boundary. He expressed concerns on the 160 acre piece of property located in the airport overlay zone. He explained reasons to leave that out of the urban growth boundary pertaining to the concerns with the airport. Chairman Cruz asked Mr. Hayden if the letter to the Planning Commission from Ms. Tellessen was on the behalf of the Port of Pasco. Mr. Hayden said yes. Commissioner Roach asked if the Port has considered purchasing the land. Mr. Hayden responded that they were not able to come to an agreement with the land owner on price. 3XII Carl Adrian, President/CEO of TRIDEC, 7130 W. Grandridge Boulevard, Kennewick, WA spoke on this item in favor of the Port of Pasco's comments. Buck Taft, Director of the Tri -Cities Airport, 3601 N. 20th Avenue, spoke on behalf of the airport. He played a video of an airbus taking off as an example of what the homeowner's would experience if the 160 acres of land was developed in the city limits. He was in agreement with the comments of the Port of Pasco. Mitchell Hooper, Mead & Hunt, 9600 Cascades Parkway, Portland, OR spoke on this item in favor of the Port of Pasco's comments. He showed a graphic to the Planning Commission of flight paths. There was discussion between Chairman Cruz and Mr. Hooper on the types of airbuses the airport has currently and what they anticipate. Elizabeth Tellessen, Winston & Cashatt, 601 W. Riverside, Suite 1900, Spokane, WA spoke on behalf of the Port of Pasco as their legal representative. She addressed supplemental information she had provided the Planning Commission including proposed changes to the findings of fact in the staff report. Commissioner Roach stated that they just received the proposed changes and would like time to read them. Commissioner Bowers asked how the proposed UGA would change if they removed the contested 160 acres of land in the airport overlay zone. Mr. McDonald replied the City would have to find land elsewhere to add to the boundary. Chairman Cruz asked if it would create uneven boundary lines. Mr. McDonald explained the options of other potential land to incorporate in the urban growth boundary, although those options were problematic. Chairman Cruz agreed with Mr. McDonald. Mr. Taft, Tri -Cities Airport, stated that as an option the City could zone more areas for higher density residential to meet the density requirements rather than trying to find another 160 acres elsewhere. Commissioner Campos added that the Planning Commission received several letters from farmers in favor of being included in the UGA - one from a farmer who is already in the proposed UGA and one that isn't included but would like to be included. Chris Bolkan, 450 McDonald Drive, spoke in support of the Port of Pasco's comments. Tom Kidwell, 4320 Riverhaven, spoke in support of including his 160 acres of land into the urban growth boundary. He discussed the improvements he has made to this area -11- with the expectations of someday annexing into the City. He explained the history of this property and prior public hearings regarding this property and the input from the Port of Pasco. Eric Weinheimer, 2220 SLI Road, Sunnyside, WA spoke on behalf of the land owner of the 160 acres. He addressed some of the safety issues that were discussed by the Port pertaining to flight lines. He presented documents on an overhead projector for the Planning Commission. He requested the Planning Commission approve the UGA as recommended by Staff. There was some discussion between Chairman Cruz and Mr. Weinheimer. James Carmody, 230 S. 2nd Street, Yakima, WA spoke on behalf of the property owner of the 160 acres of land. He presented supporting information and incentive to include the 160 acres of land into the urban growth boundary. The Planning Commission took a brief recess. Al Yenney, 936 N. Beech, spoke on behalf of the rights of the property owner of the 160 acres of land in question of being included in the urban growth boundary. He believed the Port should purchase the property if they want to limit development. Randy Hayden, Port of Pasco, addressed some of the arguments made in regards to the 160 acres he would like left out of the proposed UGA. Chris Bolken, spoke again in favor of the opinions of the Port of Pasco. Commissioner Roach asked Mr. McDonald for clarification of land use surrounding the 160 acre parcel. Mr. McDonald replied with the land uses and owners of property surrounding the site. Dave Retter, Sotheby's Realty, 3205 S. Auburn, Kennewick, WA represented Mr. Miles and Mr. Beasley of Rio Del Sol in a project they wish to develop west of the Moore Mansion. They would like to increase the density, which would help in meeting the future growth in Pasco, and to do something unique in Pasco. They asked for consideration in land use in order to make the project happen. Chairman Cruz asked if this was an issue relating to the Comprehensive Plan. Mr. McDonald said it was but not in regards to the urban growth boundary. There will be other opportunities in the future to address land use and zoning in the Comprehensive Plan Update. Margy Leggett, 4019 Horizon Drive, spoke in support of the Port of Pasco's comments and addressed concerns for future residents of homes that would be built should the 160 acres of land be included in the urban growth boundary. -12- Pete Rieke, 9104 Pooler Road, discussed traffic and safety concerns from increasing the urban growth boundary to the north and how the City will address those issues. Don Myers, 1321 Road 62, stated that the City or Port needs to purchase the 160 acre property in order to protect the citizens and community. He addressed the Rio Del Sol property and after thought, he would like to keep that area single-family dwelling units. He discussed the northern boundary and that there will need to be more infrastructure. George Dockstader, Desert Hills Realty, 6119 Burden Boulevard, spoke on behalf of the property owners in the northern boundary proposed to be included in the urban growth boundary. The property owners near Clark Road in the County would like to be left out of the urban growth boundary. He also wants coordination between the City and County regarding roads. There are problems when properties in the County get annexed to the City due to the different standards of roads between the two jurisdictions. Patty Dean, 417 Road 37, stated she was opposed to any type of multi -family dwelling units on the undeveloped property near the Moore Mansion in her area due to safety concerns and would rather homes or duplexes be developed. As to the 160 acres near the airport, she stated that she understands both arguments agreed with the speaker who advised the Port purchase the property. Fred Olberding, 911 Birch Road, believed the Port should buy the property near the airport and also advised the City to plan for infrastructure and utilities. Chris Bolken, 450 McDonald Drive, addressed his concerns for the infrastructure and traffic plans as the urban growth boundary expands. Chairman Cruz responded to Mr. Bolken's concerns. He stated that infrastructure, traffic and utilities are addressed in other parts of the Comprehensive Plan. James Carmody, 230 S. 2nd Street, Yakima, WA discussed his legal opinions again on the property located within the 160 acres near the airport. With no further questions or comments the public hearing was closed. Commissioner Roach asked if the Office of Financial Management (OFM) provided demographic information along with the population estimates. Mr. McDonald replied no. Chairman Cruz asked the Planning Commission to make a motion. He proposed making deliberations on this item at the following meeting. Mr. McDonald responded that this item is time sensitive. It needs to go to City Council in order to forward to the County, which must be completed by the end of June. At the previous meeting the Planning Commission held a workshop on this item. The City Qik11 Council will be able to modify if needed but they need a recommendation from the Planning Commission. Mr. White added that there is an option to hold a special meeting for the Planning Commission in one week. The Commissioners were not inclined to hold a special meeting. Mr. White reminded the Commission that there is a joint workshop between the Planning Commission and City Council on June 11, 2018 where this item can be discussed. Commissioner Roach wanted to see land use designation changes already within the city limits to accommodate the increased population growth. Mr. White responded that it could be a multi-year effort and explained that many areas within the city limits don't have the capacity for multi -family. Chairman Cruz stated that the Planning Commission has to be pragmatic. Commissioner Roach said she didn't want Pasco to be perceived as a "bedroom" community. This would be a way to alleviate that. Utilities and infrastructure are in those areas already as well. Commissioner Bowers said she was concerned with developing the 160 acres near the airport and was against including that in the urban growth boundary. She also wanted to see the development proposed by Rio Del Sol allowed. Commissioner Myhrum said he was comfortable moving forward with the motion as presented in the staff report, including the 160 acres. Commissioner Portugal asked how the Planning Commission should move forward with the feedback they have heard and how the City would handle lawsuits in regards to the airport. Mr. McDonald replied that the City has codes and regulations in place to protect from the airport and capability issues. There will be wording on the each plat as well on each title for each new homeowner, even if the home sells, for those purchasing land in that area. Commissioner Portugal said that answered his question and gave him enough information to vote in favor of the motion as presented. Commissioner Roach asked how many Commissioners felt comfortable on making a recommendation. Commissioner Campos said that he heard both sides made strong arguments. Mr. McDonald responded that many of the questions or issues relating to land use -14- designations will be worked on from now until fall. First the urban growth boundary needs to be set in place. Commissioner Portugal moved, seconded by Commissioner Myhrum, to adopt findings of fact and conclusions, therefrom, as contained in the staff report dated May 17, 2018. The motion passed with Commissioner Roach, Commissioner Greenaway, Commissioner Mendez and Commissioner Bowers dissenting. Commissioner Portugal moved, seconded by Commissioner Myhrum, based on the findings of fact and conclusions, therefrom, the planning Commission recommend the Pasco Urban Growth Boundary be amended per Exhibit #1 attached to the staff memo dated May 17, 2018. The motion passed with Commissioner Roach, Commissioner Greenaway, Commissioner Mendez and Commissioner Bowers dissenting. G. Code Amendment Minimum Lot Size IMF# CA 2017-009 Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, requested the Planning Commission continue this hearing to the next Planning Commission meeting. Commissioner Greenaway moved, seconded by Commissioner Campos to continue the public hearing to the next meeting. The motion passed unanimously. H. Code Amendment Homeless Encampments IMF# CA 2018-0011 Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, requested the Planning Commission continue this hearing to the next Planning Commission meeting. Commissioner Greenaway moved, seconded by Commissioner Campos to continue the public hearing to the next meeting. The motion passed unanimously. OTHER BUSINESS: With no further discussion or business, the Planning Commission was adjourned at 10:44 p.m. Respectfully submitted, Krystle Shanks, Administrative Assistant II Community & Economic Development Dept. -15- REPORT TO PLANNING COMMISSION MASTER FILE NO: PP 2018-004 APPLICANT: Pahlisch Homes HEARING DATE: 5/17/2018 210 SW Wilson Ave Ste 100 ACTION DATE: 6/21/2018 Bend, OR 97702 BACKGROUND REQUEST: Preliminary Plat: The Parks at Riverbend. (322 -Lot Single -Family Subdivision). 1. PROPERTY DESCRIPTION: Legal: Farm Unit 84, Irrigation Block 1 General Location: 3291 Burns Road, south of Burns Road and west of Dent Road Property Size: 144 Acres Number of Lots Proposed: 322 single-family lots Sauare Footage Range of Lots: 8,088 W to 25,770 ft2 Average Lot Square Footage: 11,343 ft2 2. ACCESS: The property will have access from Burns Road and the future southward extension of Dent Road. 3. UTILITIES: Municipal water service is located in Burns Road. Municipal sewer is not available at this time. 4. LAND USE AND ZONING: The site is zoned R-1 (Low -Density Residential). Surrounding properties are zoned and developed as follows: NORTH: County - Single -Family SOUTH: RT - Quarry EAST: RT - Quarry, Vacant WEST County - Vacant 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended for low-density residential development. According to the Comprehensive Plan, low-density residential development means 2 to 5 dwelling units per acre. The criteria for allocation under the future land use section of Volume II of the Comprehensive Plan (Vol. II, page 17) encourages development of lands designated for low-density residential uses when or where sewer is available; the location is suitable for home sites; and there is a market demand for new home sites. Policy H -1-E encourages the advancement of home ownership, and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. Goal LU -2 encourages the maintenance of established 1 neighborhoods and the creation of new neighborhoods that are safe and enjoyable places to live. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non - Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11-355). ANALYSIS The project site is located at the northwest corner of the City limits south of Burns Road and west of Dent Road. To the north lies the County subdivision of Spencer Estates and Eagle Crest and to the south is the quarry. The project site was annexed into the City in 1998 and zoned RT (Residential Transition), but was later rezoned to R-1 (Low -Density Residential) in December of 2017 in anticipation of a housing development. The proposed plat lies within the greater Broadmoor area and thus has been considered under the City's Broadmoor Master Plan. The Plan includes the 671 -acre development site west of Broadmoor Blvd and illustrates the City's vision of a community that consists of mixed-use properties, retail complexes, single and multi -family residences, recreational opportunities, and open spaces. Consistent with the Broadmoor Master Plan, the plat lies within a designated low-density residential section and the offers varied lot sizes for a range of housing options. In addition, the plat shows an east/west street that spans the development area, connecting it to future developments on both Dale Adams' property to the east and Horrigan Farms to the west. The proposed plat will provide additional lots within the Urban Growth Area (UGA) for single-family homes consistent with the Comprehensive Plan. The Broadmoor area is one of the few large remaining areas within the UGA to be developed. Municipal sewer is currently not available in the area and the City can give no definite timeline for future availability in the Broadmoor area. Given the size of the lots, septic systems are not an option. The developer has proposed a lift station in the southernmost portion of the plat to serve the development with sewer when it is made available. City engineers have been in correspondence with the developer regarding the placement of said lift station and whether or not providing sewer service to this development is feasible. That being said, the preliminary plat will be valid for a 5 year period following City Council approval. Municipal sewer must be extended to the site at the time the site is developed. 2 Improvement of portions of Burns Road to the north will be the responsibility of the developer of the proposed plat along with improvements for the extension of Dent Road. LOT LAYOUT: The proposed plat contains 322 residential lots. The lots vary in size from 8,088 ft2 to 25,770 W. The average lot size is 11,343 W. The proposal is consistent with the density requirements of the R-1 zoning on the site. The minimum lot size for the R-1 zone is 7,200 square feet. RIGHTS-OF-WAY: All lots have frontage on streets which will be dedicated. The south half of Burns Road along the development area will be fully improved with this subdivision. Improvements with this plat will also include the southerly extension of Dent Road which will connect with the proposed east/West Street that spans the plat. UTILITIES: Future plans for development require the installation of a 12" water main extending from Burns Road south through this Parcel near the eastern border. Provisions shall be made to incorporate this feature of the water utility into the design. All utility lines will be extended through the plat and must be guided by the Comprehensive Water, Sewer and Irrigation Plans. A utility easement will be needed along the first 10 feet of street frontage of all lots. The final location and width of the easements will be determined during the engineering design phase. The front yard setbacks for construction purposes are larger than the requested easements; therefore the front yard easements will not diminish the buildable area of the lots. There has been no finalized sewer plan for this area. The shown location of the lift station is considered reference only. Approval of the preliminary plat does not constitute approval of the proposed lift station location. All costs associated with the review of the developer's proposal to relocate the regional lift station will be borne by the developer. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and with a maximum interval of 500 feet between hydrants on alternating sides of the street. Streetlights are located at street intersections, with a maximum interval of less than 300 feet on residential streets, and with a maximum interval of 150 feet on arterial streets. The intervals for street light placements are measure along the centerline of the road. Street lights are placed on alternating sides of the street. STREET NAMES: The proposed street names will be added to the face of the plat before it is recorded. 3 IRRIGATION: The municipal code requires the installation of irrigation lines as part of the infrastructure improvements. The nearest City irrigation lines are in the Broadmoor Estates subdivision along Broadmoor Boulevard. May of the subdivision in the I-182 Corridor built dry irrigations systems which were then latter connected to the City system. WATER RIGHTS: The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. If no water rights are available to transfer to the City the property owner/ developer must pay a water right fee in lieu thereof. FINDINGS OF FACT State law (RCW 58.17.010) and the Pasco Municipal Code require the Planning Commission to develop Findings of Fact as to how this proposed subdivision will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact:" Prevent Overcrowding: Density requirements of the R-1 zone are designed to address overcrowding concerns. The Comprehensive Plan suggests the property in question be developed with 2 to 5 dwelling units per acre. The proposed Plat has a density of approximately 2.2 units per acre. No more than 40 percent of each lot is permitted to be covered with structures per the R-1 standards. Parks Opens Space/Schools: The developer proposes a total of 30.71 acres of open space associated with this plat. Approximately 23 acres of said open space is located at the southern end of the plat labeled as Tract O which will be undeveloped. The remaining open space consists of walking paths, a future clubhouse, and landscaped tracts. Park impact fee will be assessed at the time permits are issued for each house in the subdivision to help cover the cost of future parks. The City is required by RCW 58.17.110 to make a finding that adequate provisions are being made to ameliorate the impacts of the proposed subdivision on the School District. At the request of the School District the City enacted a school impact fee in 2012. The imposition of this impact fee addresses the requirement to ensure there are adequate provisions for schools. A school impact fee in the amount of $4,700 will be charged for each new dwelling unit at the time of building permit issuance. Effective Land Use/Orderly Development: The Plat is laid out for single- family development as identified in the Comprehensive Plan. The maximum density permitted under the Comprehensive Plan is 5 dwelling units per acre. The developer is proposing a density of 2.2 units per acre. The proposed 4 development will include improvements to Burns Road and the extension of Dent Road. Safe Travel & Walking Conditions: The plat will connect to the community through the existing network of streets. Sidewalks are installed at the time homes are built on individual lots. The sidewalks will be constructed to current City standards and to the standards of the American's with Disabilities Act (ADA). The ADA ramps at the corners of all intersection will be installed with the construction of the road improvements. Adequate Provision of Municipal Services: All lots within the Plat will be provided with water, sewer and other utilities. Provision of Housing for State Residents: This Preliminary Plat contains 322 residential building lots, providing an opportunity for the construction of 322 new dwelling units in Pasco. Adequate Air and Light: The maximum lot coverage limitations, building height restrictions and building setbacks will assure that adequate movement of air and light is available to each lot. Proper Access & Travel: The streets through and adjoining the Plat will be paved and developed to City standards to assure proper access is maintained to each lot. Connections to the community will be provided by Burns Road and Dent Road. The Preliminary Plat was submitted to the Transit Authority for review (The discussion under "Safe Travel" above applies to this section also). Comprehensive Plan Policies & Maps: The Comprehensive Plan designates the Plat site for low-density residential development. Policies of the Comprehensive Plan encourage the advancement of home ownership and suggest the City strive to maintain a variety of housing for residents. Other Findings: • The site is within the Pasco Urban Growth Boundary. • The State Growth Management Act requires urban growth and urban densities to occur within the Urban Growth Boundaries. • The site has various elevations with the most dramatic slopes in the eastern portion of the development area. • There is currently one single family dwelling on the site. • The site is not considered a critical area, a mineral resource area or a wetland. • The Comprehensive Plan identifies the site for low-density residential development. 5 • The proposed development is consistent with the City's Broadmoor Master Plan. • Low-density residential development is described in the Comprehensive Plan as two to five dwelling units per acre. • The site is zoned R-1 (Low Density Residential). • The developer is proposing 2.2 dwelling units per acre. • The Housing Element of the Comprehensive Plan encourages the advancement of programs that promote home ownership and development of a variety of residential densities and housing types. • The Transportation Element of the Comprehensive Plan encourages the interconnection of neighborhood streets to provide for the disbursement of traffic. • The interconnection of neighborhood streets is necessary for utility connections (looping) and the provision of emergency services. • Per the ITE Trip Generation Manual 8th Addition the proposed subdivision, when fully developed, will generate approximately 3,220 vehicle trips per day. • The current traffic impact fee is $709 per dwelling unit. The impact fees are collected at the time permits are issued and said fees are used to make traffic improvements and add traffic signals in the 1-182 Corridor when warranted. • The current park impact fee is $1,420 per dwelling unit. The fee can be reduced by 58 percent if a developer dedicates a five acre park site to the City. The dedication of a fully constructed park reduces the fee by 93 percent. • RCW 58.17.110 requires the City to make a finding that adequate provisions have been made for schools before any preliminary plat is approved. • The City of Pasco has adopted a school impact fee ordinance compelling new housing developments to provide the School District with mitigation fees. The fee was effective April 16, 2012. • Past correspondence from the Pasco School District indicates impact fees address the requirement to ensure adequate provisions are made for schools. • Plat improvements within the City of Pasco are required to comply with the 2015 Standard Drawings and Specification as approved by the City Engineer. These improvements include but are not limited to water, sewer and irrigation lines, streets, street lights and storm water retention. The handicapped -accessible pedestrian ramps are completed with the street and curb improvements prior to final plat approval. Sidewalks are installed at the time permits are issued for new houses, except sidewalks along major streets, which are installed with the street improvements. 11 • Water lines and fire hydrants are required to be looped. • Per PMC 12.36.050 the developer must extend all utilities to and through the subject parcel. • All engineering designs for infrastructure and final plat(s) drawings are required to utilize the published City of Pasco Vertical Control Datum. • All storm water generated from a developed plat is required to be disposed of per City and State codes and requirements. Prior to the City of Pasco accepting construction plans for review the developer is required to enter into a Storm Water Maintenance Agreement with the City. The developer is responsible for obtaining the signatures of all parties required on the agreement and to have the agreement recorded with the Franklin County Auditor. The original signed and recorded copy of the agreement is presented to the City of Pasco at the intake meeting for construction plans. • Storm water runoff and infiltration calculations must comply with the Storm Water Management Manual for Easter Washington, they must be provided for review and approval. Storm water calculations must be prepared, stamped, signed and dated by a currently licensed Professional Engineer registered in the State of Washington. • The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. • The developer is responsible for all costs associated with construction, inspection, and plan review service expenses incurred by the City Engineering Office. • The developer is responsible for installing irrigation lines, which shall be installed per City of Pasco Standard Detail 3-1. • The City has nuisance regulations (PMC 9.60) that require property owners (including developers) to maintain their properties in a manner that does not injure, annoy, or endanger the comfort and repose of other property owners. This includes controlling dust, weeds and litter during times of construction for both subdivisions and buildings including houses. • Prior to acceptance of final plats developers are required to prepare and submit record drawings. All record drawings shall be created in accordance with the requirements detailed in the Record Drawing Requirements and Procedure form provided by the Engineering Division. This form must be signed by the developer prior to construction plan approval. • The final plat will contain 10 -foot utility easements parallel to all streets. Additional easement will be provided as needed by utility providers. • To properly serve the proposed subdivision one or more pressure reducing valves may be needed. The design and installation of which is typically the responsibility of the developer. CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of the proposed Plat the Planning Commission must develop findings of fact from which to draw its conclusion (P.M.C. 26.24.070) therefrom as to whether or not: (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; The proposed plat will be required to develop under the standards of the Pasco Municipal Code and the standard specifications of the City Engineering Division. These standards for streets, sidewalks, and other infrastructure improvements were designed to ensure the public health; safety and general welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and the provision for dedication of right-of-way. The preliminary plat was forwarded to the PUD, the Pasco School District, Cascade Gas, Charter Cable, Franklin County Irrigation District and Ben -Franklin Transit Authority for review and comment. Based on the School Districts Capital Facilities Plan the City collects school mitigation fees for each new dwelling unit. The fee is paid at the time of building permit issuance. The school impact fee addresses the requirements of RCW 58.17.110. All new developments participate in establishing parks through the payment of park fees at the time of permitting. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed Plat makes efficient use of vacant land and will provide for the looping of utilities and interconnectivity of streets as supported in the Comprehensive Plan. The proposed subdivision will provide arterial street improvements along Burns Road and collector street improvements along Dent Road. (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; The Comprehensive Plan land use map designates the site for low-density residential development. Low-density residential development is described as 2 to 5 dwelling units per acre in the Comprehensive Plan. The Housing Element of the Plan encourages the promotion of a variety of residential densities and suggests the community should support the advancement of programs 3 encouraging home ownership. The Transportation Element of the Plan suggests major streets should be beautified with trees and landscaping. The Plan also encourages the interconnection of local streets for inter -neighborhood travel for public safety as well as providing for traffic disbursement. (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council; Development plans and policies have been adopted by the City Council in the form of the Comprehensive Plan. The proposed subdivision conforms to the policies, maps and narrative text of the Plan as noted in number three above. The subdivision also conforms with the City's Broadmoor Master Plan. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and Findings of Fact. The Findings of Fact indicate the subdivision is in conformance with the general purposes of the subdivision regulations provided certain mitigation measures (i.e., school impact fees are paid). (6) The public use and interest will be served by approval of the proposed subdivision. The proposed Plat, if approved, will be developed in accordance with all City standards designed to ensure the health, safety and general welfare of the community are met. The Comprehensive Plan will be implemented through development of this Plat. These factors will ensure the public use and interest are served. TENTATIVE PLAT APPROVAL CONDITION$ 1. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 2. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 3. The developer shall install common "Estate" type fence/wall six -feet in height along Burns Road, "E" Drive, and the extension of Dent Road as a part of the infrastructure improvements associated with the plat. The fence/wall must be constructed of masonry block. A fencing detail must be included on the subdivision construction drawings. Consideration must be given to a reasonable vision triangle at the intersection of streets. Following construction of the masonry fence/wall the City may N make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep of the fence/wall. These fencing requirements shall be noted clearly on the face of the final plat(s). A concrete mow strip shall be installed under any common fence as directed by the City Parks Division and shall be approved by the Parks Department prior to installation. 4. Excess right-of-way along Burns Road, "E" Drive, and the extension of Dent Road must be landscaped. Said landscaping shall include irrigation, turf, and trees. Trees shall be planted at 50 foot intervals. The species of the trees will be determined by the Parks Department. All landscaping and irrigation plans shall be reviewed and approved by the Parks Department and Planning Division prior to installation. Water usage for City right-of-way landscaping shall come from a source approved by the City of Pasco with the connection and meter fees paid for by the developer. 5. Phase 1 of the plat must include at least two entrances into the development area. 6. Another street entrance is required at the east side of the plat south of "E" Drive. 7. The sidewalks on Burns Road, "E" Drive, and the extension of Dent Road shall be offset to accommodate the planting strip required in #4 above. "E" Drive shall be designed to include bike lanes or paths. 8. The developer/ builder shall pay the City a "common area maintenance fee" of $475 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of arterial boulevard strips. The City shall not accept maintenance responsibility for the landscaping abutting said streets until such time as all fees are collected for each phase that abut said streets. 9. Lots abutting Burns Road, "E" Drive, and Dent Road shall not have direct access to said streets. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 10. The developer must sign a non -protest agreement to the formation of a utility LID for the installation of water/sewer facilities. 11. The covenants and restrictions must be approved by the Community Development Director and recorded prior to Final Plat approval. 12. A traffic impact analysis must be prepared to address impacts on existing and proposed intersections. The Public Works Department must approve the scope and results of the traffic impact analysis for impacts. 13. The final plat(s) shall contain a 10 -foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. 14. The final plat(s) shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on R�] a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat." RECOMMENDATION MOTION: I move to postpone the formation of a recommendation to the July 19, 2018 Planning Commission meeting. 11 ` O s p e e t0 Kohler R' 1` i • - �� :■ . �m lKohle-. . � s cn • c. • - - R. • -1 1 Z� A/ �T/ w 4-J ct5 U � In Cn cts Dent=Rd a o a� x v o 4-J Cn o cts 00 a C �, a o 0- Ct 4-J a .r., Ct a u Kohler Rd airs, � C L p LL O N N U 'PMO 0 Shoreline -Rd N Lo N O -VM'OOSVd d0 Al103X1 NI anvool NOISMI0ans v ! HE cd,aN38213AR1 lbs S)RIHd 3Hl MOd ltlld AMVNIWIl3Md G 4} s � � s s 5§§i yyay 4 3ga ag�� U.€kl: 9 8 =e MIR n; Q a 13 _ oaf D rLm 0. �=3 oo W U + 266 I' �Z2� E _ Eo -d o Yw' Fo-if,Jy� w o� �W=° w I QaU-aU O u Foil rLju G n; _ I I n; -J J i P D oil • • ,■ r � r • 1 � 1 . • r ,r ,■ *Is • A • N REPORT TO PLANNING MASTER FILE NO: PP 2018-005 APPLICANT: Knutzen Engineering HEARING DATE: 5/17/2018 5453 Ridgeline Dr. Ste 120 ACTION DATE: 6/21/2018 Kennewick, WA 99338 BACKGROUND REQUEST: Preliminary Plat: Duluth Estates, (21 -Lot Single -Family Subdivision). 1. PROPERTY DESCRIPTION: Legal: Frey's Addition General Location: North of E Spokane St and east of N Utah Ave Property Size: 2.5 acres Number of Lots Proposed: 9 single-family homes and 12 single-family townhomes (21 dwellings total) Square Footage Range of Lots: 3,058 ft2 to 7,513 ft2 Average Lot Square Footage: 4,362 ft2 2. ACCESS: The property has access from N. Utah Ave and N. Wehe Ave and E. Spokane St.. 3. UTILITIES: Municipal water and sewer service is located in N Utah Ave and E Spokane St. 4. LAND USE AND ZONING: The site is zoned R-3 (Medium -Density Residential). Surrounding properties are zoned and developed as follows: NORTH: C-3 - Vacant SOUTH: R-3 - Apartments EAST: R -1A - Vacant WEST C-3 - Office/Vacant 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended for mixed residential development. According to the Comprehensive Plan, mixed residential development means 5 to 20 dwelling units per acre. The criteria for allocation under the future land use section of Volume II of the Comprehensive Plan (Vol. II, page 17) encourages development of lands designated for mixed residential uses when or where sewer is available; the location is suitable for home sites; and there is a market demand for new home sites. Policy H -1-E encourages the advancement of home ownership, and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. Goal LU -2 encourages the maintenance of established I neighborhoods and the creation of new neighborhoods that are safe and enjoyable places to live. 6. ENVIRONMENTAL DETERMINATION: Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, testimony at the public hearing and other information, a Determination of Non -Significance (DNS) has been issued for this project (WAC 197-11- 355). ANALYSIS The site was annexed into the City in 1963 and zoned C-3 (General Business); however, it was rezoned to R-3 (Medium Residential) in 2014 to accommodate future multi -family development. Of the allowable zones under the Mixed Residential designation, the R-3 zone allows for the highest residential density at a rate of one dwelling unit for every 3,000 ft2 of land area or 14.5 units per acre. With a density increase based on enhance buildings standards the density could increase to just over 20 units per acre. In this case, the applicant proposes 9 single-family lots as well as 12 single-family townhomes with zero lot line construction for a total of 21 individual lots, or 8.4 units per acre. The site borders three existing roadways—N. Utah Avenue, E. Spokane Street, and N. Wehe Avenue. These roads are paved but lack frontage improvements such as curbs, gutters, sidewalks, street lights and landscaping. Construction of these improvements will be required as a part of the subdivision improvements and or building permit approvals. The property owner of the site petitioned for the vacation of Duluth Street located just to the north of the proposed plat. As of May 7, 2018, that portion of Duluth Street is no longer considered right-of-way. The applicant is proposing to create a mix of lots within the plat for construction of single-family homes and duplexed structures. In this respect the proposed plat is a multi -family plat designed to promote home ownership on lots with R-3 densities. This proposal is identical to the process that was used for the development of the Island Estates Row Homes in the Island Estates subdivision (Phase 8), Mediterranean Villas and Columbia Villas Phases 1, 2 and 3. Each of these subdivisions was zoned for multi -family development and platted into individual lots. The lots lines within these subdivisions became the common boundary line separating the multi -family dwelling units built therein. This enables the dwelling unit to be solid individually addressing one of the Comprehensive Plan goals dealing with affordable housing. z The proposed plat will provide additional lots within the Urban Growth Area (UGA) for single-family homes consistent with the Comprehensive Plan. The proposed plat can be considered an infill development on property that has been vacant since it was platted in 1888. LOT LAYOUT: The proposed plat contains 21 residential lots. The lots vary in size from 3,058 square feet to 7,513 square feet. The average lot size is 4,362 square feet. The proposal is consistent with the density requirements of the R-3 zoning on the site. RIGHTS-OF-WAY: All lots have frontage on streets which will be dedicated. East Highland Street will be extended through the plat and N. Utah, E. Spokane and N. Wehe will all be improved to serve the lots within the proposed plat. UTILITIES: Municipal water and sewer line are located in surrounding streets and will be extended in Highland to serve the new lots. A utility easement will be needed along the first 10 feet of street frontage of all lots. The final location and width of the easements will be determined during the engineering design phase. The front yard setbacks for construction purposes are larger than the requested easements; therefore the front yard easements will not diminish the buildable area of the lots. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and with a maximum interval of 500 feet between hydrants on alternating sides of the street. Streetlights are located at street intersections, with a maximum interval of less than 300 feet on residential streets, and with a maximum interval of 150 feet on arterial streets. The intervals for street light placements are measure along the centerline of the road. Street lights are placed on alternating sides of the street. STREET NAMES: One new street will be created. All street names are shown on the face of the plat. IRRIGATION: There is no irrigation service in this neighborhood. WATER RIGHTS: The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee in lieu thereof. 3 FINDINGS OF FACT State law (RCW 58.17.010) and the Pasco Municipal Code require the Planning Commission to develop Findings of Fact as to how this proposed subdivision will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact:" Prevent Overcrowding: Density, setback and parking requirements of the R-3 zone are designed to address overcrowding concerns. The Comprehensive Plan suggests the property in question could be developed with 5 to 20 dwelling units per acre. The proposed Plat has a density of approximately 8.4 units per acre. No more than 60 percent of each lot is permitted to be covered with structures per the R-3 standards. Parks Opens Space/Schools: Highland Park is located 1,000 to the south of the site across Broadway Blvd. from Whittier Elementary School. Park impact fees will be collected at the time of permitting to be used for park development. The City is required by RCW 58.17.110 to make a finding that adequate provisions are being made to ameliorate the impacts of the proposed subdivision on the School District. At the request of the School District the City enacted a school impact fee in 2012. The imposition of this impact fee addresses the requirement to ensure there are adequate provisions for schools. A school impact fee in the amount of $4,700 per single-family unit and $4,525 per multi -family unit will be charged for each dwelling unit at the time of building permit issuance. Effective Land Use/Orderly Development: The Plat is laid out for residential development as identified in the Comprehensive Plan. The maximum density permitted under the Comprehensive Plan is 20 dwelling units per acre. The developer is proposing a density of 8.4 units per acre. Safe Travel & Walking Conditions: The plat will connect to the community through the existing network of streets. Sidewalks are required in the R-3 zone and will be installed at the time homes are built on individual lots. The sidewalks will be constructed to current City standards and to the standards of the American's with Disabilities Act (ADA). The ADA ramps at the corners of all intersection will be installed with the construction of the road improvements. Adequate Provision of Municipal Services: All lots within the Plat will be provided with water, sewer and other utilities. Provision of Housing for State Residents: This Preliminary Plat contains 21 residential building lots, providing an opportunity for the construction of 21 new dwelling units in Pasco. 0 Adequate Air and Light: The maximum lot coverage limitations, building height restrictions and building setbacks will assure that adequate movement of air and light is available to each lot. Proper Access & Travel: The streets through and adjoining the Plat have been or will be paved and developed to City standards to assure proper access is maintained to each lot. Connections to the community will be provided by N. Utah Avenue, E. Spokane Street, and N. Wehe Avenue. The Preliminary Plat was submitted to the Transit Authority for review. (The discussion under "Safe Travel" above applies to this section also.) Comprehensive Plan Policies & Maps: The Comprehensive Plan designates the Plat site for mixed -residential development. Policies of the Comprehensive Plan encourage the advancement of home ownership and suggest the City strive to maintain a variety of housing for residents. Other Findings: • The site is within the Pasco Urban Growth Boundary. • The State Growth Management Act requires urban growth and urban densities to occur within the Urban Growth Boundaries. • The site is relatively flat and slopes slightly toward the south. • The site is not considered a critical area, a mineral resource area or a wetland. • The Comprehensive Plan identifies the site for Mixed -Residential development. • Mixed -Residential residential development is described in the Comprehensive Plan as five to twenty dwelling units per acre. • The site is zoned R-3 (Low Density Residential). • The developer is proposing 8.4 dwelling units per acre. • Duluth Street was vacated on May 7, 2018. • The Housing Element of the Comprehensive Plan encourages the advancement of programs that promote home ownership and development of a variety of residential densities and housing types. • The Transportation Element of the Comprehensive Plan encourages the interconnection of neighborhood streets to provide for the disbursement of traffic. • The interconnection of neighborhood streets is necessary for utility connections (looping) and the provision of emergency services. 5 • Per the ITE Trip Generation Manual 8th Addition the proposed subdivision, when fully developed, will generate approximately 210 vehicle trips per day. • The current traffic impact fee is $709 per dwelling unit. The impact fees are collected at the time permits are issued and said fees are used to make traffic improvements and add traffic signals in the I-182 Corridor when warranted. • The current park impact fee is $1,467 per dwelling unit in larger developments. The fee can be reduced by 58 percent if a developer dedicates a five acre park site to the City. The dedication of a fully constructed park reduces the fee by 93 percent. • RCW 58.17.110 requires the City to make a finding that adequate provisions have been made for schools before any preliminary plat is approved. • The City of Pasco has adopted a school impact fee ordinance compelling new housing developments to provide the School District with mitigation fees. The fee was effective April 16, 2012. • Past correspondence from the Pasco School District indicates impact fees address the requirement to ensure adequate provisions are made for schools. • The plat is required to be development following all municipal codes relating to infrastructure improvements. • Plat improvements within the City of Pasco are required to comply with the 2015 Standard Drawings and Specification as approved by the City Engineer. These improvements include but are not limited to water, sewer and irrigation lines, streets, street lights and storm water retention. The handicapped -accessible pedestrian ramps are completed with the street and curb improvements prior to final plat approval. Sidewalks are installed at the time permits are issued for new houses, except sidewalks along major streets, which are installed with the street improvements. • Water lines and fire hydrants are required to be looped. An easement between two lots may be required to accomplish the looping • Per PMC 12.36.050 the developer must extend all utilities to and through the subject parcel. • All engineering designs for infrastructure and final plat(s) drawings are required to utilize the published City of Pasco Vertical Control Datum. • All storm water generated from a developed plat is required to be disposed of per City and State codes and requirements. Prior to the City of Pasco accepting construction plans for review the developer is required to enter into a Storm Water Maintenance Agreement with the City. The developer is responsible for obtaining the signatures of all parties required on the agreement and to have the agreement recorded with the Franklin County Auditor. The original signed and recorded copy of the 0 agreement is presented to the City of Pasco at the intake meeting for construction plans. • Storm water runoff and infiltration calculations must comply with the Storm Water Management Manual for Easter Washington, they must be provided for review and approval. Storm water calculations must be prepared, stamped, signed and dated by a currently licensed Professional Engineer registered in the State of Washington. • The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. • The developer is responsible for all costs associated with construction, inspection, and plan review service expenses incurred by the City Engineering Office. • The City has nuisance regulations (PMC 9.60) that require property owners (including developers) to maintain their properties in a manner that does not injure, annoy, or endanger the comfort and repose of other property owners. This includes controlling dust, weeds and litter during times of construction for both subdivisions and buildings including houses. • Prior to acceptance of final plats developers are required to prepare and submit record drawings. All record drawings shall be created in accordance with the requirements detailed in the Record Drawing Requirements and Procedure form provided by the Engineering Division. This form must be signed by the developer prior to construction plan approval. • The final plat will contain 10 -foot utility easements parallel to all streets. Additional easement will be provided as needed by utility providers. CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of the proposed Plat the Planning Commission must develop findings of fact from which to draw its conclusion (P.M.C. 26.24.070) therefrom as to whether or not: (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; The proposed plat will be required to develop under the standards of the Pasco Municipal Code and the standard specifications of the City Engineering Division. These standards for streets, sidewalks, and other infrastructure improvements were designed to ensure the public health; safety and general Wil welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and the provision for dedication of right-of-way. The preliminary plat was forwarded to the PUD, the Pasco School District, Cascade Gas, Charter Cable, franklin County Irrigation District and Ben -Franklin Transit Authority for review and comment. Based on the School Districts Capital Facilities Plan the City collects school mitigation fees for each new dwelling unit. The fee is paid at the time of building permit issuance. The school impact fee addresses the requirements of RCW 58.17.110. All new developments participate in establishing parks through the payment of park fees at the time of permitting. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed Plat is an infill development that was passed over when the neighborhood was platted in 1891. The proposed plat is designed to make the most efficient use of a vacant parcel of land. (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; The Comprehensive Plan land use map designates the site for mixed residential development. Mixed residential development is described as 5 to 20 dwelling units per acre in the text of the Comprehensive Plan. The Housing Element of the Plan encourages the promotion of a variety of residential densities and suggests the community should support the advancement of programs encouraging home ownership. The Plan also encourages the interconnection of local streets for inter -neighborhood travel for public safety as well as providing for traffic disbursement. (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council; Development plans and policies have been adopted by the City Council in the form of the Comprehensive Plan. The proposed subdivision conforms to the policies, maps and narrative text of the Plan as noted in number three above. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and Findings of Fact. The Findings of Fact indicate the subdivision is in conformance with the general purposes of the E subdivision regulations provided certain mitigation measures (i.e., school impact fees are paid). (6) The public use and interest will be served by approval of the proposed subdivision. The proposed Plat, if approved, will be developed in accordance with all City standards designed to ensure the health, safety and general welfare of the community are met. The Comprehensive Plan will be implemented through development of this Plat. These factors will ensure the public use and interest are served. TENTATIVE PLAT APPROVAL CONDITIONS 1. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 2. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 3. The final plat(s) shall contain a 10 -foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. 4. The final plat(s) shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat." RECOMMENDATION MOTION: I move to adopt Findings of Fact and Conclusions therefrom as contained in the June 21, 2018 staff report. MOTION: I move based on the Findings of Fact and Conclusions, as adopted, the Planning Commission recommend the City Council approve the Preliminary Plat for Duluth Estates, with conditions as listed in the June 21, 2018 staff report. 0 Aw -i 1 -1, ml ' s.' ;7 _ ' '_ N r Q W NAM H3338 I' \ T `i ` t �--- - J . - — "( � � Tie- r* � f {F — -- �� 3I3�M ' ` \ Q2 �'401�1 03 un W to tJci . N O 00 a � U a Aw -i 1 -1, ml ' s.' ;7 _ ' '_ N r Q W NAM H3338 I' \ T `i ` t �--- - J . - — "( � � Tie- r* � f {F — -- �� 3I3�M U1 v 1 O N r P O cg R LL f i N Il r ' ` \ �'401�1 U1 v 1 O N r P O cg R LL f i N Il r IMP 10 fl z yRSQFdg X11 sill @h„ �� I p8 @ @Q pS=:g gp¢p 9 E p -1 - A ¢§�eyp 5 g yp g G¢g >� 9b5E®6€ffPQll' r�$e�C$;eG a - IE�B�Qd§§4HH�tlQA�l'i I� Ili o uj ��G � kp • gh b 43a �_ pQ@:6H1i• I�j� S QB�B���6e=_y§Y46.Q•QeCQ'CN'Y d.zE' I I I p O �i0.�•,gti `Y \ Ee a • �Be�K I#F 54. R ? � yNA� E nY ooc 9^ 5� gIIl6��� 99 SS @ • R $� � � Ili I I@ e � d [[ k W q .98'8 1 MR I I yCy # �_I- - 1os66 YM 00S d 193HIS 3NMIOdS- S1V1S3 Hlalaa 01310 -id 1V .lLItlNIWll32ld NOIlOf1QJ1SNOO k1O=1 ION IMP 10 fl z yRSQFdg X11 sill @h„ �� I p8 @ @Q pS=:g gp¢p 9 E p -1 - A ¢§�eyp 5 g yp g G¢g >� 9b5E®6€ffPQll' r�$e�C$;eG a - IE�B�Qd§§4HH�tlQA�l'i I� Ili o uj ��G � kp • gh b 43a �_ pQ@:6H1i• I�j� S QB�B���6e=_y§Y46.Q•QeCQ'CN'Y d.zE' I I I p O �i0.�•,gti `Y \ Ee a • �Be�K I#F 54. R ? � yNA� E nY ooc 9^ 5� gIIl6��� 99 SS @ • R $� � � Ili I I@ e � d [[ k W q .98'8 1 MR I I yCy # �_I- - 0 LO W 0 0 �j REPORT TO PLANNING MASTER FILE NO: SP 2018-005 APPLICANT: Melina Puckett HEARING DATE: 5/17/2018 (Successor Trustee) ACTION DATE: 6/21/2018 1420 Road 68 Pasco, WA 99301 BACKGROUND REQUEST: SPECIAL PERMIT: Mor-Stor Mini Storage Expansion in a C-1 Zone 1. Legal: Lots 2 and 3 of Short Plat 93-08 General Location: 1420 Road 68, Southwest corner of Road 68 and Court Street Property Size: 2.1 acres 2. ACCESS: The site is accessible from W Clark St and an alley that connects 5th Ave and 6th Ave. 3. UTILITIES: Power, municipal water and sewer are all available to the site. 4. LAND USE AND ZONING: The site is currently zoned C-1 (Retail Business) and is undeveloped. Surrounding properties are zoned and developed as follows: NORTH: County - SFDUs SOUTH: C-1 - Mini Storage EAST: C-1 - Vacant WEST: R-2 - Vacant 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates this area for commercial uses. Policy LU -1-13 encourages enhancement of the physical appearance of development within the City. The Comprehensive Plan (LU -4-B) encourages the grouping of commercial uses to promote functional and economical marketing and operations to produce sustainable clusters of shopping and services. Policy LU -2-D requires all development to be landscaped. ED -3-E suggests the use of landscaping to provide a buffer between less intensive uses (such as residential) from commercial and industrial facilities. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of 1 Non -Significance (DNS) has been issued for this project under WAC 197- 11-158. ANALYSIS The applicant is seeking Special Permit approval for the expansion of the Mor- Stor mini storage facility located at 1420 Road 68. The applicant had previously been granted a Special Permit for the expansion in 2011, but it has since expired. This proposal involves the development of eight buildings with a total of 42,000 square feet of storage space in 230 units on a vacant site in a C- 1 (Retail Business) zone. Access would be from an existing driveway to the mini -storage units to the south along Road 68. Mini -storage facilities are not a permitted use in the C-1 (Retail Business District). Mini -storage facilities are, however, a conditional use that may be permitted only by the granting of a Special Permit. Special Permit reviews and determinations are made based upon the criteria listed in P.M.C. 25.86.060 and itemized below under the "findings of fact" section. If it can be demonstrated that a mini -storage facility will be in accordance with the policies of the Comprehensive Plan, a Special Permit may be approved. The mini -storage expansion is being proposed for property on the corner of two major streets—Road 68 and Court St. Properties on major street corners are sometimes referred to as high impact sites because they are often occupied by businesses that need high visibility and traffic counts to succeed. A mini - storage facility does not rely on pass -by traffic for business. For this reason the last two mini -storage facilities (Road 60/Burden Blvd and 9335 Sandifur Pkwy) approved through the Special Permit process were required to reserve the front portion of their properties along the arterial streets for future development by uses specifically permitted in the C-1 district. Office and retail development has been very slow to occur at the intersection of Court Street and Road 68. It is unlikely further retail development will occur at this intersection. Much of the land available for future residential development is located north of Court Street in the County and lacks the services needed for development. As a result the proposed mini -storage expansion may be an appropriate use of the property until the area can support businesses that are permitted in the C-1 District. The neighborhood is not intended for storage and warehousing. Due to the site's high visibility, an understanding of the intent for future uses, and the nature of current uses, the Special Permit should not be approved without design standards to ameliorate the impacts of an industrial appearance of the facility. The Planning Commission should consider requiring the face of the buildings fronting Court Street, Road 68, and properties to the west to be sided with stucco or architectural block and have the doors painted to match or 2 complement the siding. An architectural masonry fence around the property may also be warranted. The Broadmoor Storage Solutions facility on Sandifur Parkway and the Express Storage facility on Court Street are good examples of mini -storage facilities that were constructed to complement future neighborhood uses. City staff has reviewed the proposed Special Permit against future improvements that may be needed at the intersection of Road 68 and Court Street. That review has resulted in a conclusion that the intersection will be signalized as opposed to installing other traffic calming measures, such as a roundabout. This conclusion is based on the high volumes of traffic, future lane configurations and commercial land use designations at each corner of the intersection. Consistent with City development regulations, the applicant will be required to dedicate right of way and construct street improvements as a condition of any project at this site. INITIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1) The project site is zoned C-1 and consists of two parcels. 2) The applicant owns three parcels of land at the southwest corner of Road 68 and Court Street. The southernmost parcel was developed with six mini -storage buildings in 1994. The storage buildings contain 36,000 square feet. 3) The applicant had been granted a Special Permit in 2011 for the expansion, but it expired before the project was started. 4) The original mini -storage buildings were constructed in the County and were built to County standards prior to annexation to the City, which occurred in 2002. 5) The original mini -storage buildings on the southern parcel were built without curb, gutter or sidewalk being installed along Road 68. The mini - storage buildings were also built without any landscaping or sight - screening. 6) Upon annexation in 2002 the City zoned all three parcels C-1 (Retail Business) which continued the commercial zoning that was previously established by the County. 3 7) C-1 (Retail Business) District permits the development of a variety of retail and office uses including restaurants. Mini -storage facilities are classified as a conditional use and are subject to Special Permit review. 8) The Comprehensive Plan identifies the area for commercial uses. 9) Access to the site is proposed through a driveway on Road 68 serving the existing mini -storage units to the south. 10) Traffic control upgrades are planned for the intersection at Road 68 and Court Street to safely and efficiently accommodate increased traffic flow through the intersection. Right-of-way will be required from property owners on all corners of the intersection. TENTATIVE CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: (1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? A mini -storage facility can be compatible with several Comprehensive Plan policies. Policy LU -1-13 encourages enhancement of the physical appearance of development within the City. The proposal would replace a vacant lot with a well-developed facility containing perimeter landscaping. Policy LU -2-13 requires all development to be landscaped. Development of the site including landscaping will support policies of the Comprehensive Plan (LU2-D). (2) Will the proposed use adversely affect public infrastructure? All municipal utilities are currently available to the site from surrounding streets. Commercial development standards require right- of-way improvements on all road frontages to bring the bordering roadways up to current standards. Road 68 would need to be fully improved, including street paving and the installation of curb, gutter, sidewalk, storm drainage and street lights to meet these standards. Water and sewer demands of the proposed use will be negligible compared to permitted uses such as restaurants and similar uses. Impacts to the adjoining streets will likewise be minimal. (3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? ld The existing and intended character of the neighborhood includes future retail and office uses as well as residential uses. The Comprehensive Plan encourages the grouping of commercial uses to promote functional and economical marketing and operations to produce sustainable clusters of shopping and services (LU -4-B). The proposed use may be less intensive from an activity standpoint than other permitted uses in the C-1 zone but does not necessarily support the commercial clustering of businesses permitted in the C-1 zone. To support harmony in design with existing and intended neighborhood uses the elevations of the proposed mini -storage facility facing the street would need to include construction materials other than painted sheet metal. Landscaping can also be used to help create harmony with the surround neighborhood. (4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The existing storage currently has an industrial warehouse appearance (metal buildings surrounded with gravel) that may not be compatible with overall community aesthetics. The C-1 District requires a six foot fence to setback at least 15 feet from the property line. The proposal includes a six foot fence at the property line. To avoid the industrial appearance of the proposed facility and to encourage compatibility with the neighborhood, landscaping and restrictions on the building design would be needed. (5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? Traffic is not a significant factor in the operation of a mini -storage facility. The operation of the proposed facility will create less noise, fumes and vibration than permitted uses for this zone. Unlike retail or office developments the customer/client parking areas around the proposed mini -storage buildings will be gravel creating the potential for dust. Fencing the mini -storage yard with a block wall could aid in combating blowing dust and would improve the appearance of the facility. (6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? On most days of the week minimal activity will occur on the site. A mini storage complex of the size proposed can be considered a less intense 5 commercial land use when compared to other uses permitted in the C-1 zone. APPROVAL CONDITIONS 1. The Special Permit shall apply to Tax Parcels 119701412 and 119701421; 2. The applicant may choose one of the following design options for development of the site: 1. Transparent security fencing option: Fencing must consist of 6 -foot maximum height architectural block pillars spaced on 10 -foot centers with tubular metal/wrought iron between the pillars. All buildings must be sided with stucco or architectural block. All doors must be painted to complement the stucco or architectural block. The driveways and isle -ways around the buildings must be hard -surfaced. The west 10 feet of the site must be landscaped with trees and shrubs at a rate of one tree for every 20 linear feet and one shrub for every 8 linear feet. 2. Solid architectural block wall option: If the site contains an 8 foot architectural block wall or an 8 foot wall consisting of architectural block and stucco on the north, west and east, the buildings may be constructed of painted metal siding; no interior site pavement will be required except for the driveway entrance and no interior landscaping will be required. The landscaping requirement for the area along the west property line will be waived. 3. Stucco or architectural block building walls in lieu of an architectural block security wall: The building walls may back to Road 68, Court Street and the west property line and be used as site security, provided each of the building walls contain at least three architectural features and are constructed of architectural block and/or stucco. No interior paving other than at the driveway entrance will be required and no interior landscaping will be required. The landscaping requirement for the area along the west property line will be waived. 3. The area between the architectural block fence and/or wall of the buildings and the sidewalk must be landscaped with 60 percent live vegetation at the time of planting. Street trees as included on the City's approved street tree list must be planted at 30 foot intervals along Court Street and Road 68. The landscaping must continue south on Road 68 to the south end of Lot 1, Short Plat 93-08. 4. No equipment or other materials shall be stored outside of the buildings; on 5. Street lights shall be installed along the frontages of Court Street and Road 68 per City and PUD standards. 6. Road 68 shall be improved along the frontage of Tax Parcel 119701412 to bring the west half of the roadway into compliance with the City of Pasco Local Access Street standard. These improvements must include street paving, curb, gutter, storm drainage and sidewalk improvements. The sidewalk may be offset from the curb. Street improvements along Tax parcel 119701403 must include pavement widening to match the pavement along Parcel 199701412 and a grass drainage swale to the south end of the parcel. 7. The driveway drops along Court Street must be removed and replaced as per the standard city sidewalk section; 8. Handicapped ramps meeting the current ADA standards must be installed at the intersection of Road 68 and Court Street; 9. The driveway entrances shall be upgraded to meet current ADA and City standards; 10. Night lighting including parking lot lighting must be shielded to prevent light encroachment on adjoining properties; 11. Right-of-way must be dedicated at the project level, as required. 12. The special permit shall be null and void if a building permit is not obtained by December 31, 2020. RECOMMENDATION MOTION for Findings of Fact: I move to adopt Findings of Fact and Conclusions therefrom as contained in the June 21, 2018 staff report. MOTION for Recommendation: I move, based on the Findings of Fact and Conclusions therefrom, the Planning Commission recommend the City Council grant a special permit to Melina Puckett (Successor Trustee) for the expansion of the Mor-Stor mini storage facility in a C-1 zoning district at 1420 Road 68 with conditions as contained in the June 21, 2018 staff report. 7 �"`� ` � a5i Z � � V R � V O L a� U Q W y � � u Cn � � J Cn U U .P" Road 68 • a Ln C)0 O o w •= Cn Co Un � F,, ca CO a ,� L Co a a 9 (� U Co Vacant •U •-.i � U =3 N O �.? Multi -Family M LL i N OU - y Co 5 CDa M r O V/ N O a N O O O Z-< O V) N TOM �C U � � � U � U ' Road 68 Ln w C:) c o ct U) U N N cLL o O . PMO (0 C) N N _O N O O O LL4C-4C61404AU M " tlNfl3W N 30"0141NIW NO14-NOW r m u mammaxonE�.ox,l: Si°'u N%3 tlld 3114161OVV NO14NtldALfllOtld 1 S 0WO141NIW o Om 3 3„ n ok£z ka5 0J o t€tlk mo z �1 New $ m oa r $ V 3 LU Q bpLLIm Q y 0 p =:14 19 iF =l ppz J W O = C) W p f WFf Q yWoww Q>4ZZ $ 6pmmm x�0 Da J d 3 w C �� aen gee F� E Wo .y 5p H- Z �Q— ��;_r 89 CVON X IL W xz — — zOul .oz B ma ��� j J 1-3 T m -x t 3 3L �� yQ Cy, 3 8. k 5 B \ w aos UO - Oz a €yON G a$I ern �i (�vUnUU:�W 1 ws Q I wr wt' Wy 3 11oe� nrx wms �_ t K ,02 OA ,OE 0�: Z61 1 I �xrn nro rs[z � FW Si 6L010[611A l3Jtivtl o� � I rc£ t -s tl1Wl5w I N 6 =� ani ��u fi w ac Ri 8a�k�88`p E e 34 8'9 C.g�>ykm� z 2 0= m a V o m� Z bac �€ $ Q azo �="era :�gao���x a�tl3�S'�m� c xd a. . A.3mCd3�£b3b�y3'S'wwd�w�caz����s5'53$.�gb �e og3 b 9de.,k88E���.,00wee�wereEer�Se.yz§s3E.k - •)I • ►W4 • n t Yr y } 1 h 'w ' (x REPORT TO PLANNING COMMHSSHON MASTER FILE NO: PP 2018-001 HEARING DATE: 4/19/2018 ACTION DATE: 6/21/2018 BACKGROUND APPLICANT: Hayden Homes 2464 SW Glacier Pl. Ste 110 Bend, OR 97756 REQUEST: Preliminary Plat: Riverhawk Pointe II. (176 -Lot Single -Family Subdivision). 1. PROPERTY DESCRIPTION: Legal: Portion of the NW Quarter of Section 16, T9N, R29E, WM General Location: Between Road 80 and Road 76 north of Massey Drive Property Size: 48.17.5 Acres Number of Lots Proposed: 176 single-family lots Square Footage Range of Lots: 7,205 ft' to 13,465 ft2 Average Lot Square Footage: 8,165ft2 2. ACCESS: The property will have access from Chapel Hill Boulevard, Road 76, Road 80 and Massey Drive. 3. UTILITIES: Municipal sewer service is located in future Massey Drive along the southern portion of the site. Water service is located in Road 84 and the new subdivision to the west (Chiawana Heights and Riverhawk Phase I). 4. LAND USE AND ZONING: The site is zoned RS -1 (Suburban Residential). Surrounding properties are zoned and developed as follows: NORTH: R-1 & C-1 - Vacant & future Phases of Riverhawk SOUTH: R-1 - FCID Canal & Single -Family EAST: R-1- Vacant WEST R-1 - Site of Elementary School # 16 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended for low-density residential development. According to the Comprehensive Plan, low-density residential development means 2 to 5 dwelling units per acre. The criteria for allocation under the future land use section of Volume II of the Comprehensive Plan (Vol. II, page 17) encourages development of lands designated for low-density residential uses when or where sewer is available; the location is suitable for home sites; and there is a market demand for new home sites. Policy H -1-E encourages the advancement of home ownership, and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. Goal LU -2 encourages the maintenance of established neighborhoods and the creation of new neighborhoods that are safe and enjoyable places to live. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non - Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11-355). ANALYSIS The project site is located immediately east of proposed Elementary School # 16 and future phases of Chiawana Heights. Future phases of Riverhawk will be developed to the north of the proposed plat. This site was part of the Road 68 DNR property that the Planning Commission was involved in determining zoning and the general layout of major streets a few years ago. The applicant is seeking preliminary plat approval in preparation for the development of a single-family subdivision. The site was initially designated for low-density residential development under the 1982 Comprehensive Plan and again under the 1995 Plan and the updated Plan of 2008. The property is zoned R-1 (Low Density Residential). The proposed plat will provide additional lots within the Urban Growth Area (UGA) for single-family homes consistent with the Comprehensive Plan. The old DNR site is one of the few large remaining areas within the UGA to be developed. The proposed plat can be considered an infill development on property that was passed over during the time most of the I-182 Corridor was developed. The proposed plat was originally part of a larger parcel that extended easterly from Road 84 to the west boundary of Valley View Addition. Improvement of portions of Chapel Hill Boulevard to the north will be the responsibility of the developer of the proposed plat along with improvements for Road76. Road 76 will become a collector arterial street that will connect south of the irrigation canal to Argent Road. As such the developer will be responsible for developing a a portion of the canal crossing for Road 76. LOT LAYOUT: The proposed plat contains 176 residential lots. The lots vary in size from 7,205 square feet to 13,465 square feet. The average lot size is 8,165 square feet. The proposal is consistent with the density requirements of the R-1 zoning on the site. The minimum lot size for the R-1 zone is 7,200 square feet. `) RIGHTS-OF-WAY: All lots have frontage on streets which will be dedicated. The east half of Road 80 will be finished with this subdivision to match the improvements the School District will be construction on the west side of the street. Improvements with this plat will also include the easterly extension of Massey Drive and the northerly extension of Road 76. With Road 76 extending south to Argent Road the developer will need to participate in the construction of the canal crossing. UTILITIES: Municipal water service will need to be extended to the site from Road 84, the School site and or Chiawana Heights. All utility lines will be extended through the plat and must be guided by the Comprehensive Water, Sewer and Irrigation Plans. A sewer trunk line is located along the south portion of the site about 150 feet north of the FCID canal. A utility easement will be needed along the first 10 feet of street frontage of all lots. The final location and width of the easements will be determined during the engineering design phase. The front yard setbacks for construction purposes are larger than the requested easements; therefore the front yard easements will not diminish the buildable area of the lots. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and with a maximum interval of 500 feet between hydrants on alternating sides of the street. Streetlights are located at street intersections, with a maximum interval of less than 300 feet on residential streets, and with a maximum interval of 150 feet on arterial streets. The intervals for street light placements are measure along the centerline of the road. Street lights are placed on alternating sides of the street. STREET NAMES: The proposed street names following a river theme will be added prior to final plat approval. IRRIGATION: The municipal code requires the installation of irrigation lines as part of the infrastructure improvements. WATER RIGHTS: The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee in lieu thereof. FINDINGS OF FACT State law (RCW 58.17.010) and the Pasco Municipal Code require the Planning Commission to develop Findings of Fact as to how this proposed subdivision 3 will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact:" Prevent Overcrowding: Density requirements of the R-1 zone are designed to address overcrowding concerns. The Comprehensive Plan suggests the property in question be developed with 2 to 5 dwelling units per acre. The proposed Plat has a density of approximately 3.6 units per acre. No more than 40 percent of each lot is permitted to be covered with structures per the R-1 standards. Parks Opens Space/Schools: There are no City parks in the immediate vicinity however; the School District has express a desire to work with the City on the development of a park on the school site west of Road 80. City parks have been collocated with McGee, Franklin, McClintock, Maya Angelo and Whitter schools. A park impact fee will be assessed at the time permits are issued for each house in the subdivision to help cover the cost of the future park. The City is required by RCW 58.17.110 to make a finding that adequate provisions are being made to ameliorate the impacts of the proposed subdivision on the School District. At the request of the School District the City enacted a school impact fee in 2012. The imposition of this impact fee addresses the requirement to ensure there are adequate provisions for schools. A school impact fee in the amount of $4,700 will be charged for each new dwelling unit at the time of building permit issuance. Effective Land Use/Orderly Development: The Plat is laid out for single- family development as identified in the Comprehensive Plan. The maximum density permitted under the Comprehensive Plan is 5 dwelling units per acre. The developer is proposing a density of 3.6 units per acre. The proposed development will include improvements to both Road 76 and Chapel Hill Boulevard. Safe Travel & Walking Conditions: The plat will connect to the community through the existing network of streets. Sidewalks are installed at the time homes are built on individual lots. The sidewalks will be constructed to current City standards and to the standards of the American's with Disabilities Act (ADA). The ADA ramps at the corners of all intersection will be installed with the construction of the road improvements and the sidewalks along Chapel Hill Boulevard and Road 76 will be installed with the infrastructure improvements. Adequate Provision of Municipal Services: All lots within the Plat will be provided with water, sewer and other utilities. H Provision of Housing for State Residents: This Preliminary Plat contains 176 residential building lots, providing an opportunity for the construction of 176 new dwelling units in Pasco. Adequate Air and Light: The maximum lot coverage limitations, building height restrictions and building setbacks will assure that adequate movement of air and light is available to each lot. Proper Access & Travel: The streets through and adjoining the Plat will be paved and developed to City standards to assure proper access is maintained to each lot. Connections to the community will be provided by Road 76 and Chapel Hill Boulevard and Massey Drive. The Preliminary Plat was submitted to the Transit Authority for review (The discussion under "Safe Travel' above applies to this section also). Comprehensive Plan Policies & Maps: The Comprehensive Plan designates the Plat site for low-density residential development. Policies of the Comprehensive Plan encourage the advancement of home ownership and suggest the City strive to maintain a variety of housing for residents. Other Findings: • The site is within the Pasco Urban Growth Boundary. • The State Growth Management Act requires urban growth and urban densities to occur within the Urban Growth Boundaries. • The site is relatively flat with undulations and slopes toward the south. • The site is currently vacant. • The site is not considered a critical area, a mineral resource area or a wetland. • The Comprehensive Plan identifies the site for low-density residential development. • Low-density residential development is described in the Comprehensive Plan as two to five dwelling units per acre. • The site is zoned R-1 (Low Density Residential). • The developer is proposing 3.6 dwelling units per acre. • The Housing Element of the Comprehensive Plan encourages the advancement of programs that promote home ownership and development of a variety of residential densities and housing types. • The Transportation Element of the Comprehensive Plan encourages the interconnection of neighborhood streets to provide for the disbursement of traffic. • The interconnection of neighborhood streets is necessary for utility connections (looping) and the provision of emergency services. E • Per the ITE Trip Generation Manual 8th Addition the proposed subdivision, when fully developed, will generate approximately 1,760 vehicle trips per day. • The current traffic impact fee is $709 per dwelling unit. The impact fees are collected at the time permits are issued and said fees are used to make traffic improvements and add traffic signals in the I-182 Corridor when warranted. • The current park impact fee is $1,420 per dwelling unit. The fee can be reduced by 58 percent if a developer dedicates a five acre park site to the City. The dedication of a fully constructed park reduces the fee by 93 percent. • RCW 58.17.110 requires the City to make a finding that adequate provisions have been made for schools before any preliminary plat is approved. • The City of Pasco has adopted a school impact fee ordinance compelling new housing developments to provide the School District with mitigation fees. The fee was effective April 16, 2012. • Past correspondence from the Pasco School District indicates impact fees address the requirement to ensure adequate provisions are made for schools. • Plat improvements within the City of Pasco are required to comply with the 2015 Standard Drawings and Specification as approved by the City Engineer. These improvements include but are not limited to water, sewer and irrigation lines, streets, street lights and storm water retention. The handicapped -accessible pedestrian ramps are completed with the street and curb improvements prior to final plat approval. Sidewalks are installed at the time permits are issued for new houses, except sidewalks along major streets, which are installed with the street improvements. • Water lines and fire hydrants are required to be looped. • Per PMC 12.36.050 the developer must extend all utilities to and through the subject parcel. • All engineering designs for infrastructure and final plat(s) drawings are required to utilize the published City of Pasco Vertical Control Datum. • All storm water generated from a developed plat is required to be disposed of per City and State codes and requirements. Prior to the City of Pasco accepting construction plans for review the developer is required to enter into a Storm Water Maintenance Agreement with the City. The developer is responsible for obtaining the signatures of all parties required on the agreement and to have the agreement recorded with the Franklin County Auditor. The original signed and recorded copy of the agreement is presented to the City of Pasco at the intake meeting for construction plans. • Storm water runoff and infiltration calculations must comply with the Storm Water Management Manual for Easter Washington, they must be provided for review and approval. Storm water calculations must be prepared, stamped, signed and dated by a currently licensed Professional Engineer registered in the State of Washington. • The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. • The developer is responsible for all costs associated with construction, inspection, and plan review service expenses incurred by the City Engineering Office. • The developer is responsible for installing irrigation lines, which shall be installed per City of Pasco Standard Detail 3-1. Irrigation mains shall be required along Chapel Hill Boulevard Road 76 and all internal streets. • The City has nuisance regulations (PMC 9.60) that require property owners (including developers) to maintain their properties in a manner that does not injure, annoy, or endanger the comfort and repose of other property owners. This includes controlling dust, weeds and litter during times of construction for both subdivisions and buildings including houses. • Prior to acceptance of final plats developers are required to prepare and submit record drawings. All record drawings shall be created in accordance with the requirements detailed in the Record Drawing Requirements and Procedure form provided by the Engineering Division. This form must be signed by the developer prior to construction plan approval. • The final plat will contain 10 -foot utility easements parallel to all streets. Additional easement will be provided as needed by utility providers. • Road 76 will become a collect arterial street connecting Chapel Hill Boulevard with Argent Road. This connection will require a crossing over the FCID canal. The developer will be responsible for a portion (one quarter) of the canal crossing. • The Comprehensive Water Plan calls for a12 inch line running north and south in Road 76 with a 12 inch connection west to Road 84. • The Irrigation Master Plan calls for a 12 inch line running north and south in Road 80. • To properly serve the proposed subdivision one or more Pressure reducing valves may be needed. The design and installation of which is typically the responsibility of the developer. CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of the proposed Plat the Planning Commission must develop findings of fact from which to draw its conclusion (P.M.C. 26.24.070) therefrom as to whether or not: 7 (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; The proposed plat will be required to develop under the standards of the Pasco Municipal Code and the standard specifications of the City Engineering Division. These standards for streets, sidewalks, and other infrastructure improvements were designed to ensure the public health; safety and general welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and the provision for dedication of right-of-way. The preliminary plat was forwarded to the PUD, the Pasco School District, Cascade Gas, Charter Cable, franklin County Irrigation District and Ben -Franklin Transit Authority for review and comment. Based on the School Districts Capital Facilities Plan the City collects school mitigation fees for each new dwelling unit. The fee is paid at the time of building permit issuance. The school impact fee addresses the requirements of RCW 58.17.110. City parks are located in the subdivisions to the west and southwest of the site. All new developments participate in establishing parks through the payment of park fees at the time of permitting. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed Plat makes efficient use of vacant land and will provide for the looping of utilities and interconnectivity of streets as supported in the Comprehensive Plan. The proposed subdivision will provide arterial street improvements along Chapel Hill Boulevard and Road 84. (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; The Comprehensive Plan land use map designates the site for low-density residential development. Low-density residential development is described as 2 to 5 dwelling units per acre in the Comprehensive Plan. The Housing Element of the Plan encourages the promotion of a variety of residential densities and suggests the community should support the advancement of programs encouraging home ownership. The Transportation Element of the Plan suggests major streets should be beautified with trees and landscaping. The Plan also encourages the interconnection of local streets for inter -neighborhood travel for public safety as well as providing for traffic disbursement. M (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council; Development plans and policies have been adopted by the City Council in the form of the Comprehensive Plan. The proposed subdivision conforms to the policies, maps and narrative text of the Plan as noted in number three above. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and Findings of Fact. The Findings of Fact indicate the subdivision is in conformance with the general purposes of the subdivision regulations provided certain mitigation measures (i.e., school impact fees are paid). (6) The public use and interest will be served by approval of the proposed subdivision. The proposed Plat, if approved, will be developed in accordance with all City standards designed to ensure the health, safety and general welfare of the community are met. The Comprehensive Plan will be implemented through development of this Plat. These factors will ensure the public use and interest are served. TENTATIVE PLAT APPROVAL CONDITIONS 1. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 2. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 3. The developer shall install common "Estate" type fence/wall six -feet in height along Chapel Hill Boulevard and Road 76 as a part of the infrastructure improvements associated with the plat. The fence/wall must be constructed of masonry block. A fencing detail must be included on the subdivision construction drawings. An approved vision triangle at the intersection of streets will be required. Following construction of the masonry fence/wall the City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep of the fence/wall. These fencing requirements shall be noted clearly on the face of the final plat(s). A concrete mow strip shall be installed under any 7 common fence as directed by the City Parks Division and shall be approved by the Parks Department prior to installation. 4. Excess right-of-way along Road 76 and Chapel Hill Boulevard must be landscaped. Said landscaping shall include irrigation, turf, and trees. Trees shall be planted at 50 foot intervals. The species of the trees will be determined by the Parks Department. All landscaping and irrigation plans shall be reviewed and approved by the Parks Department prior to installation. Water usage for City right-of-way landscaping shall come from a source approved by the City of Pasco with the connection and meter fees paid for by the developer. 5. The sidewalks on Road 76 and Chapel Hill Boulevard shall be offset to accommodate the planting strip required in Number 4 above. 6. The developer/ builder shall pay the City a "common area maintenance fee" of $475 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of arterial boulevard strips. The City shall not accept maintenance responsibility for the landscaping abutting said streets until such time as all fees are collected for each phase that abut said streets. 7. Lots abutting Road 76 and Chapel Hill Boulevard shall not have direct access to said streets. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 8. The final plat(s) shall contain a 10 -foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. 9. The developer is responsible for one quarter of the cost of installing the Road 76 canal crossing but based upon the need to connect to Argent Road, may be required to build the crossing at the time of the development with the expectation of reimbursement through a future latecomers agreement. This contribution shall be in the form a cash deposit to the City in an amount determined by the City Engineer to ensure the completion of the canal crossing. Said deposit must be accompanied by a signed development agreement ensuring the developer's full proportionate share of the crossing is covered in the event the initial deposit falls short of the final construction costs. The developer/owner must sign a non -protest agreement to the formation of an LID to cover the cost of the share of the canal crossing. Said non - protest agreement may also include the developer's share of the required Road 76 improvements. The non -protest agreement shall be recorded, run with property and be binding upon successors in the property ownership. 10. The developer must sign a non -protest agreement to the formation of an LID for the construction of Chapel Hill Boulevard and/or Road 76. 11. The developer shall prepare a traffic study - the results of which must be approved by the City - to analyze the need to extend Chapel Hill Boulevard from Road 76 to Road 68 to mitigate traffic impacts on 10 connections to Road 84 and the Road 76 connection to Argent. The study must consider impacts both with and without a Chapel Hill connection to Road 68. The cumulative impacts of the proposed subdivision must be considered on the capacity of the intersections of Road 76 and Argent Road, Massey Drive and Road 84 and Chapel Hill Boulevard and Road 84. The Traffic study must recommend necessary improvements to address capacity issues and the efficient diffusion of traffic through the neighborhood. This includes participation in the installment of a traffic signal at Argent/Road 76; construction of a roundabout at Road 76 and Chapel Hill and construction of a canal crossing as identified in condition #9 above. The results and recommendations of the traffic study - once approved by the City - shall become conditions upon the preliminary plat and must be implemented prior to final plat approval. 12. The developer shall provide the necessary right-of-way at the southwest corner of Road 76 and Chapel Hill Boulevard for a roundabout at said intersection. 13. The final plat(s) shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat." RECOMMENDATION Illi GTXON: I move to adopt Findings of Fact and Conclusions therefrom as contained in the June 21, 2018 staff report. MOTION: I move based on the Findings of Fact and Conclusions, as adopted, the Planning Commission recommend the City Council approve the Preliminary Plat for Riverhawk Pointe II, with conditions as listed in the June 21, 2018 staff report. ii I I $ I I I I I I I I , i 1 i STREET I , • �' V 1 • - ! 1. t ♦- .. \\ .,tee 1 � i�l! r4 Tn♦` �• ` 1 1 11, 1 jai lit.�a♦ -fig \ 1 er�•wrwa'v 1 .. Ya1Ya .\Y \ ( �� •i �a _. 1v / li �v / / IS �. ,•1 I i Sv i I 1 !a 1 S•f .� qqq !a ii if � a3 11 1 2a i In ry : �i: ' a ! is lv ® �n � 1• �' I a `�i 9S I r$ 1 M 1 i i �a 15 1 L. if ++ 1 If 1 3iS 1� 1 ' 1a 1 is m I 2 11 3s _._._._._._....._._.—._._ __ I �pF Sa lal I. I I I I 1 I I I 1 = I I iT loll pl� �I I�. WEIS 13 g€q {{}} A q v S 8 y d PRELIMINARY PLAT FOR: 4F� RIVERHAWK POINTE II PBS + A SUBDMSION LOCATED IN THE CITY OF PASCO, WA. I I �-I iig I } I � I 9I I p, I I 1 = I I iT loll pl� �I I�. WEIS 13 g€q {{}} A q v S 8 y d PRELIMINARY PLAT FOR: 4F� RIVERHAWK POINTE II PBS + A SUBDMSION LOCATED IN THE CITY OF PASCO, WA. ƒ� ]� \ � � t\ °«?.\bil1 ion �� .: JEVe w s li z 0 :-j 0 f, • • L_J 4 � I u �R' I f, • • L_J L C�1 REPORT TO PLANNING COMMISSION MASTER FILE NO: Z2018-003 APPLICANT: Russ Dean, Inc. HEARING DATE: 6/21/2018 9420 Sandifur Pkwy ACTION DATE: 7/19/2018 Pasco, WA 99301 BACKGROUND REQUEST: REZONE: Rezone three parcels from C-1 (Retail Business) to CR (Regional Commercial) Legal: Parcel # 1: Tract A - A portion of the Southwest quarter of Section 8, Township 29, Range 9 - The corner of block 3, Broadmoor Park Addition; thence North 89°8' West along the projected North line of block 3, 118.3 feet Parcel #2: Broadmoor Park #1 Lot 1 block 3 Parcel #3: Broadmoor Park # 1 Lot 4 block 2 General Location: West of Outlet Dr and east of Midland Ln on the south side of Sandifur Pkwy Property Size: Approximately 8.5 acres. 2. ACCESS: The parcels are accessible from Sandifur Pkwy. 3. UTILITIES: All municipal utilities are available to serve the site. 4. LAND USE AND ZONING: The lot is currently zoned C-1 (Retail Business) and is vacant. Surrounding properties are zoned and developed as follows: NORTH: C-1 - Vacant, office, mini -storage SOUTH: C-1 - Commercial strip mall EAST: C-1 - Vacant WEST: CR - RV Sales 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for commercial development. Areas designated for commercial development by the Comprehensive Plan can be zoned "O", C-1, C-2, C-3 CR and BP. Land Use Goal ED -2 encourages the appropriate location and design of commercial facilities within the City. ED -2-13 encourages the development of a wide range of commercial uses strategically located to support local and regional needs. LU -4-A suggests commercial facilities should be located near major street intersection to leverage the use of major infrastructure and to reduce commercial sprawl. 1 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non - Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11-355). ANALYSIS Russ Dean, Inc. has applied to change the zoning classification of approximately 8.5 acres of land lying between Outlet Drive and Midland Lane on the south side of Sandifur Parkway from C-1 (Retail Business) to CR (Regional Commercial). Russ Dean, Inc. intends to use the property for additional RV sales, RV storage, a prep center, and rental storage. The property is located in the geographic center of the Tri -Cities and designating it a CR zoning district may allow additional regionally oriented uses currently not permitted in the C-1 zone. The purpose of the CR district is to provide for commercial and service uses that serve the needs of people living in the entire region. The subject site is in a high -visibility location on Sandifur Parkway and bordering the north property line of the Broadmoor Outlet Mall. This land can be considered prime commercial property. The site is entirely vacant; road frontage improvements including curb, gutter, sidewalk, and landscaping were previously installed with the construction of Sandifur Parkway. The vicinity has begun to transition to CR zoning to accommodate businesses serving the broader southeastern Washington sub -region. During a code amendment process in 2013 regarding special permits for vehicle sales in the C-1 zone, the Planning Commission generally concurred that the Road 100 Interchange area is a valuable location for regional land uses permitted in the CR Zoning District. In 2014, West Pasco LLC was granted a rezone for 9420 Sandifur Parkway—the parcel just west of the site—from C-1 to CR. Russ Dean, Inc. then bought the property in 2016 and has since opened an RV sales business. The proposed rezone, if approved, will allow Russ Dean, Inc. to extend the same use to the next three parcels to the east. The current Comprehensive Plan commercial land use designation allows the property to be zoned for "O", C-1, C-2, C-3, CR, and BP zoning. The specific zoning designation for the site is to be determined through the hearing process taking into consideration the site location, general purposes of each zoning district, street network, and surrounding uses. The foregoing considerations should be factored into the rezone review criteria required by PMC 25.88.030. The site was contained within the "Northwest Annexation Area" that was annexed to the City in 1982 prior to the construction of the I-182 freeway. 2 Upon annexation the property was C -1-D Designated Shopping Center. At the time the C-1-13 was considered as a regional commercial district and property at both Road 100 and Road 68 was assigned C -1-D. In 1999 the C -1-D zoning district was changed to the CR District and most of the C -1-D areas were rezoned to C-1. The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: 1. The date the existing zone became effective: The current zoning classification was established in 1999 when the zoning regulations were updated as mandated by the Growth Management Act. 2. The changed conditions, which are alleged to warrant other or additional zoning: Russ Dean, Inc. argues that the City's overall residential and commercial growth warrants an expansion of the existing RV sales facility that currently operates on the property to the west of the proposed rezone site. 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: Rezoning the property may support public and private efforts and expenditures to posture the property for commercial development. By expanding opportunities for commercial development the City will be expanding employment opportunities and the tax base thereby advancing the general welfare of the community. However, according to ED -2-B of the Comprehensive Plan, the City should encourage "the development of a wide range of commercial uses" rather than one large, singular use. The property in question may be more effectively used and the public more greatly served from a business not yet seen in Pasco. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: The Comprehensive Plan designates the site for commercial development. Policies (ED -2-B) of the plan encourage the development of a wide range of commercial uses strategically located within the community to support local and regional needs. However, should the proposed rezone be approved, the applicant intends to use the property for additional RV sales, such as what operates on the property to the west of the rezone site. The extension of this use may not be the most suitable use, considering the property's prime location and high visibility. If the City truly wishes to invite a "wide range of commercial uses," it may be more appropriate to deny the proposed rezone. The extension of Russ Dean RV may discourage other commercial uses from locating in the vicinity. 3 5. The effect on the property owner or owners if the request is not granted: The applicant has indicated that if the rezone is not approved, he will sell the property. The property owner may choose to develop the property under the current C-1 zoning designation which permits retail businesses, restaurants, offices, and other similar uses. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is and has been vacant since it was annexed to the City in 1982. 2. The site contains 8.5 acres. 3. The site is currently zoned C-1 (Retail Business) and has been since 1999. 4. The site was zoned C -1-D in 1982. 5. The Comprehensive Plan designates the site for commercial development. 6. The commercial designation within the Comprehensive Plan could permit the following types of commercial zoning: "O", C-1, C-3, CR and BP. 7. The rezone request is for CR (Regional Commercial) zoning. 8. The site is in a regional location near Road 100, which is in the geographic center of the Tri -Cities. 9. All municipal utilities were made available to the site in the late 1990's. 10. The subject site is in a high -visibility location on Sandifur Parkway and can be considered prime commercial property. 11. Russ Dean RV operates on the property to the west of the proposed rezone site. 12. The applicant intends to develop the site as an extension of Russ Dean RV. The use will be RV sales, RV storage, rental storage, and a prep center. 13. ED -2-B encourages the development of a wide range of commercial uses strategically located to support local and regional needs. 0 TENTATIVE CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of a rezone the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Plan Land Use Map but is incongruous with Land Use Goal ED -2-B which encourages the development of a wide range of commercial uses strategically located to support local and regional needs. Considering that the site in question is prime commercial real estate and highly -visible from major thoroughfares, it may be inappropriate for the City to allow a rezone that would lead to the extension of the existing Russ Dean RV. Allowing an already -sprawling use to expand is not inviting a "wide range" of development, especially along a crucial commercial corridor. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. Most properties surrounding the site are zoned for commercial development (C-1), with the exception of the parcel to the west which is zoned CR to allow for RV sales. Development of the site with more RV sales facilitated by a rezone to CR may not be beneficial to surrounding properties in that the use may discourage more diverse commercial businesses to locate in the vicinity. 3. There is merit and value in the proposal for the community as a whole. There is merit in developing vacant parcels within the City in accordance with the goals and policies contained in the Comprehensive Plan. The proposed zoning is consistent with the Plan's Land Use Map, but the intended development of the site does not encourage the development of more commercial facilities in the Road 100 area. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. The Pasco Municipal Code includes design standards for residential and commercial development. If or when the applicant pursues the re -development of this property, he will be required to conform to design standards established by the PMC. No special conditions are proposed. 5. A Concomitant Agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A Concomitant Agreement is not considered necessary for this application; however, design standards for the proposed use would be an appropriate use of a Concomitant Agreement. 5 RECOMMENDATION MOTION: I move to close the hearing on the proposed rezone and set July 19, 2018 as the date for deliberations and the development of a recommendation for the City Council. Z-< t R,oac F Err, 4-J N ct N Mic 4-J 9@ n,,d Ln Alid 0 PM4 f* > ---------- a m 4r C) ct 4—) LV) 4f) mom 00 4-J N ct N Mic 4-J 9@ n,,d Ln Alid 0 PM4 f* > ---------- a m T.. Yl - Z i j N � � S U � r+ Q oRoad.92 F Pb-,Z O+ ¢TS ■ PEA •P" 1 P \ D1 mi Z rTTIM D +r LL V) EAE: Road=9.0 as O c.i — _ . Outlet Dr O i o Road-92 F, UQ N E 0 o � Office V o +J N .0 tt� i N L a- o ti Midland=Ln_� in CD co C� 00 _� 0 ad-•� NEI�. • c i■■ _� 0 ■ • ..: "1�1� (t • qq y,� , *� • •i+ } , •'mss lr 74 '•Jr,To ,,.�,�{ r *14 y�j v� 9 i F 0 0 mmi 1% wi REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 2018-006 HEARING DATE: 06/21/2018 ACTION DATE: 07/19/2018 REQUEST: SPECIAL PERMIT: 1. PROPERTY DESCRIPTION: APPLICANT: Tiempos de Poder 1103 W Court St Pasco, WA 99301 Location of a Church (Tiempos de Poder) in a C-1 District Legal: Parcel # 113 384 320: FOSTERS LOT 15, Block 8 & Together with a Portion of the south '/2 of the Southeast 1/4 of the Southwest 1/4 of the Southeast t/a of Section 19, Township 9, Range 30. General Location: 1103 West Court Street Property Size: Approximately 1.54 acres; suite approximately 11,260 square feet 2. ACCESS: The site has access from West Court Street and North 10th Avenue 3. UTILITIES: Municipal utilities currently serve the site. 4. LAND USE AND ZONING: The property is currently zoned C-3 (General Business) and contains various commercial suites within the existing building. Surrounding properties are zoned and developed as follows: NORTH: R-3- Multi -Family EAST: C-1—Commercial Tire Store SOUTH: R-1 - Captain Gray/ Pasco High School Campus WEST: R-3 - Church 5. COMPREHENSIVE PLAN: The site is designated in the Plan for commercial uses. The Plan does not specifically address churches, but elements of the Plan encourage the promotion of orderly development including the development of zoning standards for off-street parking and other development standards. Policy LU -2-B of the Comprehensive Plan encourages the support of facilities for educational and cultural activities. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non- Significance or Mitigated Determination of Non -Significance is likely for this application (WAC 197-11-355). ANALYSIS The applicant is seeking a special permit to allow the location of a church in a multi -tenant commercial center at 1103 West Court Street. Churches are defined in Pasco Municipal Code as "Unclassified Uses" which require a special permit prior to locating in any zone within the City. The applicant proposes to locate the church within Suite 1103 which occupies around 11,260 square feet of floor area inside the building. The site had been used previously for retail sales of clothing and furniture. It has since ceased operation. Surrounding uses include a tax preparation service, a barber shop/beauty salon, a drug store, and a health food store. The balance of the suites are currently vacant. A donut shop occupies a separate building on the adjoining parcel to the southwest. The proposed site has been developed with a commercial structure since 1955. The approximately 19,661 square foot building is divided into one larger suite (proposed for the church use) and nine smaller suites. The parcel contains 61 marked parking stalls in the front of the building along Court Street and an unmarked gravel parking lot to the rear of the building. It is anticipated the Tiempos de Poder Church will use the space on Sunday afternoons from 2:00 pm to 3:00 pm and Friday evenings between 7:00 and 8:00 pm. with between 300 and 400 church -goers in attendance. The City Municipal Code Requires one parking space per four seats based upon maximum seating capacity; one hundred spaces above and beyond those required for the other suites would be required for the church use with 400 congregants. The proposed use could generate around 414 vehicle trips on Sundays based on maximum occupancy for an 11,300 square foot building. About 1/3 of that space is office/ classroom area, so that overall number may be reduced accordingly. Traffic generated by the church will occur mostly on Friday evening and Sunday afternoons. The operations of churches generally generate few complaints from adjoining property owners. A potential problem with a church locating in a commercial area is that some proximal businesses sell or serve liquor. There is a concern some churches may object to the approval of liquor licenses nearby. The issue is typically addressed by placing a condition on the Special Permit approval limiting the church's ability to object to a liquor license. 2 INITIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. Churches are unclassified uses requiring review through the special permit process prior to locating or expanding in any zoning district. 2. The proposed church site is zoned C-1 (General Business). 3. The proposed site is located at 1103 West Court Street. 4. The site is approximately 1.54 acres. 5. The site contains a 19,661 square foot building divided into one larger suite (proposed for the church use) and nine smaller suites. 6. The remainder of the strip mall contains 8,401 square feet of retail use which requires one space per 300 square feet, or 28 parking spaces. 7. The proposed tenant suite is around 11,260 square feet in floor area. 8. Applicant is anticipating between 300 and 400 congregants. 9. The City Municipal Code Requires one parking space per four seats based upon maximum seating capacity; the church would need 100 spaces above and beyond those 28 required for the other suites for 400 congregants, or 67 additional spaces. 10. The site contains 61 paved/marked off-street parking stalls at the front of the site along West Court Street, and a gravel parking area to the rear of the building. 11. The main access to the site is from West Court Street. Secondary access is available from North 10th Avenue. 12. The proposed site has been developed with a commercial structure since 1955. 13. Church functions will occur on Sunday afternoons and Friday evenings. M CONCLUSIONS BASED ON THE FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060 and determine whether or not the proposal: 1. Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The Plan does not specifically address churches, but elements of the Plan encourage the promotion of orderly development including the development of zoning standards for off-street parking and other development standards. Policy LU -2-13 of the Comprehensive Plan encourages the support of facilities for educational and cultural activities. 2. Will the proposed use adversely affect public infrastructure? The proposed use will have a minimal impact on public infrastructure. Churches are generally used during off -peaks hours, on Sundays and during evenings in the middle of the week. The church will use existing City utilities and infrastructure. 3. Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? Churches are typically located in or near residential areas. In this case, all surrounding land uses are of a commercial nature. The site would not be modified to appear any differently than retail businesses located in the same building. 4. Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The location and height of the existing structure has not discouraged the development of permitted uses on surrounding properties in the past. No exterior site modifications are proposed. Any prospective businesses seeking to locate within the vicinity will not be affected by the proposed church. 5. Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes vibrations, dust, traffic, or 4 flashing lights than would be the operation of any permitted uses within the district? Churches are typically used infrequently, generally two or three days per week and generate traffic during off-peak times such as Sundays and in evenings during the week. Permitted uses in the C-1 zone include: Hotels and motels; Restaurants; Stores and shops for the conduct of retail business; Stores and shops for repair and similar services; Garage and filling stations; Membership clubs; and Theaters. Accommodating for anticipated traffic and parking will be the primary issues. 6. Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? Past history of church operations within the City has shown they do not endanger public health or safety and are generally not nuisance generators. APPROVAL CONDITIONS 1) The space leased to the church must be maintained to conform with all "A" occupancy requirements of the International Building Code; 2) The outside store front shall not be modified from its current condition with the exception of a sign installed in conformance with a City approved sign permit; 3) The church shall not object to the transfer, renewal or issuance of a liquor license for an existing or new establishment within 1,000 feet of the property; 4) The church shall supply sufficient on-site paved and striped parking on tax parcel #113 384 320 to accommodate the anticipated 300 to 400 parishioners, as per City of Pasco Municipal Code. 5) The special permit shall be null and void if a City of Pasco business license is not obtained by December 1, 2018. 5 MOTION for Findings of Fact:I move to close the hearing on the proposed special permit and set July 19, 2018 as the date for deliberations and the development of a recommendation for the City Council. 0 D LL m LLI FM G N 0 L LL 3" H16 2 -r--- L E E O u 3" H10 6 3" H1Z6 t L s A� 3" HIE � s L U H y 0 T O V U U bA � O � N U �, Pd ct oQ . cq _ U � D LL m LLI FM G N 0 L LL 3" H16 2 -r--- L E E O u 3" H10 6 3" H1Z6 t L s A� 3" HIE � s L U H y 0 T O V s e ! 1 r C. f. t Ff (: f t i a s f i e � v �r 4 {l e C h v}ya' i d!e e ! I a Ii z IVA E2 .1 MEMORANDUM DATE: June 21, 2018 TO: Planning Commission FROM: Angela R. Pitman, Block Grant Administrator+ SUBJECT: 2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ALLOCATION (MF# BGAP2018-003) Reauests for Funding Attached for your review and consideration are the CDBG Fund and Proposal Summaries (Attachments 1 & 2) relating to our Community Development Block Grant Program for program year 2019. Thirteen (13) requests for funds were submitted totaling $1,108,500. Applicants will present their proposals before the Planning Commission on June 21, 2018. No action is required of the Planning Commission at the June 21 "' meeting, only consideration of the applications is necessary. Estimated Funds Available It is estimated that the 2019 annual entitlement grant will be $750,000 based on the award for program year 2018. There is always some question regarding actual funding levels approved by Congress. Actual available funding for these FY 2019 activities will remain in question until the early part of the year when the CDBG allocation is made by Congressional Resolution. If funding levels are lower than estimated or eliminated the city will need to consider a number of options, including a proportionate reduction of allocation or possible inclusions in the 2019 city general fund budget requests. If funding levels are higher than estimated, activity funding will be reallocated in accordance with the contingency plan according to the greatest need. Public Service Cal) HUD regulations state that the amount of CDBG Funds obligated within a program year to support public service activities may not exceed 15% of the combined total of the entitlement plus the prior year's program income. Based on the estimated entitlement of $750,000, the maximum available for public service activities in 2019 is $112,500. Current requests for public services total $154,500. Staff recommends a maximum of $94,000 for public services (13%). Planning & Administration Cal) HUD regulations state that the amount of CDBG Funds obligated within a program year to support planning and administration activities may not exceed 20% of the combined total of the entitlement plus the current year's program income. For 2019, the estimated entitlement of $750,000 makes the maximum available for planning and administration $150,000. Current requests for planning and administration total $139,000. Staff recommends a maximum of $139,000 for planning and administration (19%) due to the additional burden for HOME and NSP grant administration, and project delivery. No action from the Planning Commission is necessary. The Commission is expected to hear from the 2019 applicants and have the opportunity to ask questions. The City Staff would like to thank the members of the Planning Commission for your time and assistance. Attachments: 1 2019 CDBG Fund Summary 2 2019 CDBG Proposal Summary 3 2019 CDBG Projects and Proposal Requested W N Q U CL 0 r N C G Q d p d m c o C of E of E E o y O C CU m LL C N C p' Q 0 CL IL u G m ¢ Q Q a` Y K N d .0 Q M m M M M M N fY 'i N fi N � 9 O u E n E a a u U U � � e O S S S _ O N N r O O O O O O O O O O o 0 0 c y S O O O S S S O O CO O LR N 7 V OOOl O N rn m m M m ry 41 V! ,y ul n Vf eD i0 S o S S o o S S S OS o 0 0 0 o o b o e m V O V1 O O Ol W O C O O n W O S O O S v'I O O O O m m O O p M M Vf V1 O O M n r n M Jl N V N Lr O n O n iIr w n p �O y M M N N O o E z z o n c A f A = E E d w z n A a - O u O U Q ypj U O L C n E i O O K `w L u c t om c O t m iU x O 3 E Y. a a O C U _C ` m j� V 1 y O E E L ry t n' V1 m C O C C d V C r V V- N q W N W C J U J � 6 C C G O W n u m c v h c a c C C w c y o u u a u n ry u u u E E E E E '> E O H n O a O N n O H N H EC E EE E E EE E o °°u °aCC ° u u u WO E O o 0 w -i > > > > E > m t6 o3 n .3 o3 .3 rc m m m B n ml A i = o m n m ai d E 30 E C C C C E E C E y C N Y N N d V E E E E =; E E E E E a v d E o U o o O a o O E; E d E E E > E-0 U Q Q a Q m U U Q U C- 0 0 0 0 a V O d u o o 0 F O u o 0 0 o b c U u U U o a w m a a a a a a p a a a a a a a d d d E p> O O O O Q Q O C O O O O O E Z7 vN w t w O v r Y r N N N p p p C U OO U OO V OO yU Y O H U p U U V U U W a a Q Q d d N 6 IL OO O pN N OO OO t o 0 pn S S 0 O O O SU S 8 Trit CITY OF PASCO 2019 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY — JUNE 21, 2018 1 CDBG Proeram Administration — Requested: $139,000 Recommended: $ $ CDBG funds provide for salary and benefits for the Block Grant Administrator to plan, administer and provide for the successful delivery of housing, community development and economic activities. The City receives funds for CDBG, HOME and NSP activities. The Block Grant Administrator ensures compliance with local, state and federal rules, regulations and laws for programs that primarily benefit low to moderate income people in Pasco. Planning and Administration is capped at no greater than 20%. 2 Civic Center Recreation Specialist — Requested: $37,500 Recommended: $ $ CDBG funds provide a portion of the salary and benefits for recreation specialist at the Civic Center. This facility's program is to provide recreation programs for at risk youth and families in the immediate service area. Public services are capped at no greater than 15% of current entitlement plus prior year program income. Martin Luther Kina Community Center Recreation Specialist — Requested: $37,500 Recommended: $ $ CDBG funds provide a portion of the salary and benefits for recreation specialist at the Martin Luther King Center. This facility's program is coordinated with the YMCA, Salvation Army and Campfire USA, who all collaborate to provide education and physical activities to school age children and families in the Kurtzman neighborhood service area. Public services are capped at no greater than 15% of current entitlement plus prior year program income. Senior Citizen's Center Recreation Specialist — Requested: $37,500 Recommended: $ $ CDBG funds provide a portion of the salary and benefits for recreation specialist to oversee and operate program at Pasco's senior center. This facility's program provides supervision and leadership necessary for programs serving the elderly of Pasco with support services, nutrition, health and living skills support. Public services are capped at no greater than 15% of current entitlement plus prior year program income. YMCA Martin Luther Kine Community Center Recreation Program — Requested: $25,000 Recommended: $ $ CDBG funds provide YMCA recreation programs at the Martin Luther King Center. This facility's program is coordinated with the YMCA, Salvation Army and Campfire USA, who all collaborate to provide education and physical activities to school age children and their families. Public services are capped at no greater than 15% of current entitlement plus prior year program income. 11 Pasco Recreation Scholarship Fund — Requested: $8,000 Recommended: $ $ CDBG funds provide funds to help low-income youth participate in recreation programs. Public services are capped at no greater than 15% of current entitlement plus prior year program income. 12 Are Theraputic Recreation Scholarship Fund — Requested: $9,000 Recommended: $ $ CDBG funds provide funds to help low-income youth participate in recreation programs. Public services are capped at no greater than 15% of current entitlement plus prior year program income. Pasco Specialty Kitchen Technical Assistance — Requested: $115,000 Recommended: $ $ CDBG funds provide for wages, salaries and benefits for Technical Assistance at the Pasco Specialty Kitchen, a certified commercial incubator kitchen. By providing technical assistance to small startup food -related businesses the Pasco Specialty Kitchen improves their success rate by helping them to establish and achieve their goals. In consideration for technical assistance, the startup businesses agree to create and/or make jobs available to low -to -moderate income persons. Additional funds are needed to meet staffing requirements to continue existing programs and establish new programs. 7 CHIP Minor Rehab Program — Requested: $115,000 Recommended: $ $ CDBG funds provide minor rehabilitation, emergency repairs and/or construction of wheelchair ramps or bathroom accessibility remodels for very low to low income households. This population includes frail, elderly and disabled (City-wide). It is estimated that 3 households, typically very low income will be assisted. 13 CHIP Rental Minor Rehabilitation Program — Requested: $115,000 Recommended: $ $ CDBG funds provide minor rehabilitation, emergency repairs and/or construction of wheelchair ramps or bathroom accessibility remodels for very low to low income households. This population includes frail, elderly and disabled (City-wide). It is estimated that 3 households, typically very low income will be assisted. Certified Commercial Kitchen Facility Rehabilitation - Kitchen Expansion — Requested: $150,000 Recommended: $ $ CDBG funds are requested for facility improvements at the Pasco Specialty Kitchen. Facility improvements are needed to renovate the existing facility to meet current and future needs, which includes redesign of the kitchen area to reconfigure hood space and add one additional kitchen. Code Enforcement Officer — Requested: $70,000 Recommended: $ $ CDBG funds provide a portion of the salary and benefits for one of five code enforcement officers to help bring approximately 500 properies into compliance with City codes. Code enforcement encourages property owners to maintain housing units to minimum property standards and improves neighborhood appearance in primarily low to moderate income neighborhoods (Census Tracts 201, 202, 203, 204 and 206). 10 Pasco Neighborhood Business District Improvements — Requested: $250,000 Recommended: $ $ CDBG funds are requested for pedestrian safety and disability access improvements to downtown Pasco Nieghborhood Business District in the Vicinity of 4th and Lewis Streets between 2nd and 4th, and Clark and Columbia. Contingency Facility improvements are needed to renovate the existing facility to meet current and future needs. 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N c O N y on o m0G N E O N O O � N W m N a 0 = « = m0 Z U 0 a m E N a m nyU 0 ¢a E c Q 0 o s Y m ¢L O U m m o 0 m O w o a rn mit N m 9 ct N O 'xa m o m 000 VO \ }� un m m mrn o'd m 0 y aZ �= E 00 m - mtf E c m « O d r ¢ v O m ¢ U m a m m L m C m ec2- N Um> > 0 O y0 E n ) 0 E o ao 00 o 0 00 C7UE o d o«E UU¢ ? W m n y V � O O i r a O U N y 0o U c N £ d 2 3 L S C d m a,pd E Q p c G eco ,^ a ci d Q m J E am_ e ti V s — - C-2019-1.1 HDD378 CDBG Program Administration LIZ MAY 31 2013 ' COMMUNITY& E"ONOfe DEVELOFn'ENi Com unity Development Block Grant Application 2019 Program Year Applicant City of Pasco — Community & Economic Development Address 525 N Third Avenue, Pasco, WA 99301 n Project Name CDBG Program Administration Contact Person Angela Pitman, Block Grant Administrator Telephone 543-5739 Email pitmana@pasco-wa gpv Federal Tax ID # 91-001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $139,000 Leverage+ ol� 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for. a description of the persons you will be serving, and why the project is needed CDBG funds are used to plan, administer and deliver housing and community needs, ensure compliance with local, state and federal rules, regulations and laws and provide for the successful delivery of programs that primarily benefit low -moderate income people. Project delivery is often charged against the admin and planning line item, however, time correctly charged to the project does not count against the admin and planning cap (20%). Describe the unmet need in the community using statistics, demographics or other factual information. All CDBG activities in Pasco benefit primarily low -moderate income persons. Census tracts 201, 202, 203 BG 3&4 and 204 are 71% LM, there are 24,190 persons, 17,171 of which are UMI. Admin and planning benefits all of Pasco residents. 3. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # ALL Strategy # Objective # Outcome # 4. Projects will be ranked according to the attached Allocation Polity (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority p C. Low Priority ❑ D. No Priority ❑ ALL Explain how your application satisfies that priority: ALL PRIORITIES — This activity serves every type of eligible activity allowable under CDBG/HOME/NSP regulations S. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box -a, b, c, d) NOT REQUIRED FOR PLANNING AND ADMIN a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: 525 N Third Avenue, Pasco, WA 99301 Boundaries: CITY-WIDE, City of Pasco city limits Census Tract(s)# Block Group(s)# ALL 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates - the numbers provided will be used to assess your proposed project's success. *Public Service-People/Housing-Households *Homebuyer- Unit of measure is households * Rehabilitation - Unit of measure is houses * Economic Development- Unit of measure is FTE jobs and /or businesses 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 32995 61310 CDBG Cost Per Unit CDBG Total Cost 15' Quarter 2° Quarter =People 3' Quarter 4` Quarter TOTAL 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 32995 61310 8. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco $139,000 $131,000 $120,000 $120,000 Richland What impact will your project have in the community? How will you measure your success? Planning and admin activities provide support and technical assistance for all eligible activities. Each year accomplishments are reports in IDIS, and published in the consolidated Annual Plan Evaluation Report. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income Limit Guidelines for Kennewick- Pasco - Richland Requested CDBG 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 S0% $40,600 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 Effective April!, 2018 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense P Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $87,978 $87,978 ..Project Delivery $15,000 $15,000 OPERATIONS: Operations $10,510 $10,510 I/F Admin Services $12,816 $12,816 CONSTRUCTION: Engineering Materials Labor / Contracts PROPERTY: Purchase Price Closing Costs OTHER: Professional $12,696 $22,304 $35,000 Services TOTAL $139,000Zl- () 161,304 12. 13. Are the above "other sources" of funds secured? Please describe: Funds for project delivery are based on what will be allocated from unobligated funds. Funds are estimated based on the previous year's allocations, funds are reasonably secure the amount of entitlement allocations is not known until Congress passes the budget If you do not receive the requested funds or receive only a portion of what you request, what will you do? [what any Projects will not receive administrative or project delivery support, projects may be scaled back to may be feasible without support. Alternative funding sources would be sought out. 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund oroiects that app the o ... .�l responsibility of government or to maintain the operation of a non-profit organization.) Up to 20% of entitlement funds is permitted to be used for planning and administration of the grant. As long as we receive entitlement monies planning and administration will be funded from the grant. 15. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? ❑ 2. Is this a new activity for the organization? a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? ❑ 4. Is staff responsible for the CDBG project new or inexperienced? ❑ 5. Does your project displace or relocate any individual or business? ❑ 6. Does your project involve construction / renovation? ❑ a. Do you own the property? b. Do you have experience with federal Davis -Bacon wage requirements? ❑❑ 0 7. What type of CDBG activity is your project? (Choose one) 1) Administration 2) Public Service ❑ 3) Economic Development 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) El Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: QVV4 Angela R Pitman, Block Grant Administrator 5/3018 Date DEPARTMENT Community Development Block Grant Fund CM - City Management $ CM - Human Resources & Payroll $ CM - Communications $ CM Risk Management $ Finance General Accounting $ Finance Accounts Payable and Receivable $ ACS - City Clerk Archive and Records Management $ 1,515 2,172 1,819 32 _, 5,520 1,847 37 12,942 RISK ASSESSMENT FORM C-2019-1-1 CITY OF PASCO-COMMUNITY & ECONOMIC DEVELOPMENT CDBG PROGRAM ADMINISTRATION # Assessment Question Yes N N/A Score 1. Is the Subrecipient new to the CDBG Program? 3 2. Is this a new activity for the subrecipient? 2 CO) a. Has this activity been completed ® 1 successfully in prior years? b. Have performance goals been met in prior 0 1 ,1 years? 3. Does the subrecipient have unresolved audit 1 0 findings? 4. Subrecipient staff responsible for CDBG new or 1 0 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 0 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service 3 Economic Development 2 Acquisition 1 Planning/infrastructure/facilities 0 8. Does your project involve construction renovation? a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 0-5points LOW RISK porn s MEDMM RISK 1045 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: CDBG Program Administration Applicant: City of Pasco -Community & Economic Development REVIEWER: Comments concerns & questions Activity Category: REQUEST $139,000 NONCDBG$ 62,730 HUD Matrix Code: 21A Eligible YES / NO Citation 570.206 National Objective: 570.205 N/R ConPlan Goal/Strategy: All/ All Perf. Goal 54116 Other NRSA?YES /NO OK on terms current grant? YES / NO Alloc./priority = All All AWARD: $ HUD Activity: 378 1. Application received prior to deadline? YES L' NO❑ 2. Application clearly states proposal? YES E- NO❑ 3. Was application submitted by an eligible applicant? YES R NO❑ 4. Project demonstrates it can be completed within project year? YES P NO❑ 5. Applicant documents the capability to conduct the proposed activity? YES Q' NO[-] 6. Application signed by an authorized official of the organization? YES P NO❑ 7. Project serves Pasco residents? YES 0' NO❑ 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NOEr How will conflict of interest be avoided? Conflict of Interest Statement PfKdZ YES Er NO[] 9. Application form is complete? YES 'NOM If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? N,A' YES ❑ No[:] Date Follow-up Action 11. Application addresses a national objective? YES ❑ NO❑ 570.205 Benefit to low, very low and low income persons N/R ✓ Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the . slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements? qJ% YES ❑ NO❑ Source of information: Who provided information: Survey Instrument reviewed Adequate sample/response Service Area. % Benefit to low income Client files Presumed benefit (See Attached Addendum 1) 13. Does application address a City objective (Strategic Action Plan) as stated in the 2015 — 2j 19 Consolidated Housing and Community Development Plan? YES [t/J NO[-] Goal / Strategy: AI I / All Program Administration 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK All 15. Application requests funds for eligible activity(ies) YES Ea'NO❑ If yes, indicate which activity (ies) — List all actions proposed for funding 570.206 General Program Administration Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES ❑ NOS If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NO[ -]I `� 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) YES ❑ NOP" If response is YES, identify potential compliance areas where special or extensive technical assistance might be needed: Reviewed by: a "' 1ll k 1�- 40140p, June 5. 2018 Angela R Pitman, Block Grant Administrator Date RECEi WED JUN 01 2013 C COMMUNITY 0 ECONONVC f)E`ti`ELe..;)F'='i dT Applicant Address Project Name Contact Person Telephone C-2019-2-2 HUD379 Civic Center Recreation Specialist nity Development Block Grant Application 2019 Program Year of 3rd Ave. Pasco. WA & Community Services Civic Center - Youth Recreation Specialist Dan Dotta, Interim A&CS Department Director 509-543-5757 Email dottadgm-asco-wa eov Federal Tax ID # 0916001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $37,500 Leverage $49,375 1. Describe your project and its proposed location, Including what exactly the CDBG funds will be used fnr. a 2. description of the persons you will be serving, and why the project is needed. There are a significant number of youth from low to moderate income families who are considered at -risk that benefit from participation in supervised recreation programs at the City Hall Activities Center (525 N. 3rd Ave) especially during the crucial after-school hours. vescrloe the unmet need in the community using statistics, demographics or other factual information. Pasco as a whole is over 57% Hispanic and in the population under the age of 18 that percentage is nearer 75%. The neighborhoods that the City Hall drop-in after-school program primarily serves are those with a higher minority population and are designated low -moderate income (Census Tract 202 = 87%). 3. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 3 Strategy # 2 Objective # 1 Outcome # 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority X C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: IProvides a safe and productive after school Environment for the low to moderate income children especially in the immediate area surrounding the 2019 CDBG Application S. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box - a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Battered spouses El migrant farm workers ❑ Persons living with AIDS/HIV ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. X Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: Boundaries: Census 12665/17725 71.45% Block Groups Tract(s)# AMI (s)# 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. *Public Service—People/Housing—Households *Homebuyer— Unit of measure is households * Rehabilitation — Unit of measure is houses * Economic Development— Unit of measure is FTE jobs and /or businesses 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 2019 CDBG Application 261 288 300 Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost I" Quarter ISO People 2' Quarter 60 People 3' Quarter 50 People 4` Quarter 40 People TOTAL 300 People 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 2019 CDBG Application 261 288 300 S. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco $20,000 $20,000 $20,000 $20,000 Richland What impact will your project have in the community? How will you measure your success? This will provide wholesome recreational opportunities for underprivileged youth in the community especially during the after-school hours. We will measure our success by the number of participants. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income Limit Guidelines for Kennewick - Pasco - Richland Requested CDBG 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $14,725 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 JPeople 80% $40,600 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 General Fund Median $50,800 FHaNi..n A..-il f 7no $58,000 $65,300 $72,500 $78300 $84100 $89,900 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense p Requested CDBG Other F Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $37,500 $14,725 General Fund $52,225 OPERATIONS: Rent/Lease Utilities $16,150 General Fund $16,150 Supplies $3,500 Donations $3,500 CONSTRUCTION: Engineering Materials Labor / Contracts PROPERTY: Purchase Price Closing Costs OTHER: Maintenance $15,000 General Fund $15,000 Services & Insurance TOTAL CFD $86,875 2019 CDBG Application 12. 13. n,U HIC drove otner sources or tunas secured? Please describe: Yes, they are from the city general fund, =$1500 from a designated trust and $2,000 from a grant that been secured. If you do not receive the requested funds or receive only a portion of what you request, what will you do? We will look for additional general fund support, seek additional donations, and then evaluate and some services may have to be cut. 14• If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund Protects that are the denerai responsiPmty or government or to maintain the operation of a non-profit organization.) The plan would be to look for sponsors, grants and donations. As well as requesting greater general fund dollars and charging user fees. 15. Check "yes" or "no" for each of the following questions: Assessment Question Yes No I. Is your organization new to the CDBG program? ❑ x 2. Is this a new activity for the organization? x a. Has this activity been completed successfully in prior years? x ❑ b. Have CDBG performance goals been met in prior years? x ❑ 3. Does the organization have unresolved audit findings? x 4. Is staff responsible for the CDBG project new or inexperienced? ❑ x 5. Does your project displace or relocate any individual or business? ❑ x 6. Does your project involve construction / renovation? x a. Do you own the property? x ❑ b. Do you have experience with federal Davis -Bacon wage requirements? x ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration El Public Service x 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe):El 2019 CDBG Application 4 Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and ]/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Signature of Authorized Agency Official A'-Za?;` 4-•scS Printed Name & Title -/—/C- Date 2019 CDBG Application Community Development Block Grant Application 2019 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a "Public Service" activity 1. When was your agency organized /formed? 1891 2. Is your agency a Washington State municipal or non-profit corporation and/or a faith based organization? 3. Does your agency have federal IRS non-profit status? 4. List any required accreditation your agency/ staff must have in order to do business: None 5. To what other agencies have vmi nnnnurl fnr f vn. ;nn n..a ...k,. purpose. None 6. Will CDBG assist in leveraging or matching other funding? 7. Is this the first year for the program? a. Year began: 1991 8. If you receive funding for 2019, how will your program be funded in the future? Anticipate CDBG Funding in 2017 and city through City General Fund. Yes X No ❑ Yes X No ❑ Yes ❑ No X Yes ❑ No X 9. If you received CDBG funding in 24%m nd are requesting increased funding, please quantify the increase in service that you will provide during 2019 and explain new demand or unmet need in the cnmmnnifv fnr fhc increase in service. Requesting same amount as requested in 2018. 2019 CDBG Application 6 RISK ASSESSMENT FORM C-2019-2-2 CITY OF PASCO-ADMINISTRATIVE & COMMUNITY SERVICES CIVIC CENTER RECREATION SPECIALIST # Assessment Question Yes No N/A Score 1. Is the Subreci ient new to the CDBG Program? 3 0 2. Is this a new activity for the subrecipient? 2 a. Has this activity been completed 1 successfully in prior years? b. Have performance goals been met in prior 0 1 1 years? 3. Does the subrecipient have unresolved audit 1 findings? 4. Subrecipient staff responsible for CDBG new or 1 0 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service 3 3 Economic Development 2 Acquisition I Planning/infrastructure/facilities 0 8. Does your project involve construction renovation? a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 3 0-5 ointsLOW RIS 6-9 points MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: Civic Center Recreation Specialist Applicant: City of Pasco -Administrative & Community Services _ REVIEWER: Comments concerns & cuestions: Activity Category: REQUEST $ 37,500 NONCDBG$ 49,375 HUD Matrix Code: 05 Eligible YES / NO Citation 570.201(e) National Objective: 570.208(a)(1) LMA ConPlan Goal/Strategy: 3 / 3.2 Pert. Goal 17725 People Assisted NRSA?YES /NO OK on terms current grant? YES / NO Alloc./priority = B2 AVERAGE AWARD: HUD Activity: 379 1. Application received prior to deadline? YES g NOM 2. Application clearly states proposal? YES g NO❑ 3. Was application submitted by an eligible applicant? YES [v7 NO❑ 4. Project demonstrates it can be completed within project year? YES [T NO❑ 5. Applicant documents the capability to conduct the proposed activity? YES [f NO❑ 6. Application signed by an authorized official of the organization? YES [5 NO❑ 7. Project serves Pasco residents? YES E) NO❑ 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NOg How will conflict of interest be avoided? Conflict of Interest Statement A 0 5 (o Z YES Q NO[] 9. Application form is complete? YES NO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO[-] N P Date Follow-up Action 11. Application addresses a national objective? YES R NO❑ 570.208(a)(1) Benefit to low, very low and low income persons LMA Administration � _ Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements?/ YES�NO❑ /J Source of information: Who provided information: LM�],.5� � I ,,—, Survey Instrument reviewed Adequate sample/response Service Area. I MA -1 (See Attached Addendum 1) C ( VI C, Cc +cf 1 � . % Benefit to low income 11.(0 _J T 5 Client files Presumed benefit 13. Does application address a City obiective (Strategic Action Plan) as stated in the 2015 — 2919 Consolidated Housing and Community Development Plan? YES [vT NOD Goal / Strategy: 3 / 3.2 Focus on the basic living needs of lower-income households and individuals by addressing one or more priority populations and needs. 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK B2 15. Application requests funds for eligible activity(ies) YES R' NO[] If yes, indicate which activity ties) — List all actions proposed for funding 570.201(a) Public Services (General) Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES ❑ NO[jJ' If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NO❑ Iv" 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) YES ❑ NO[K If response is YES, identify potential compliance areas where special or extensive technical assistance might be needed: Reviewed by: 1 �f/�-r 1, 1- .Wry w' 1 Angela R Pitman, Block Grant Administrator June 5, 2018 Date CITY OF PASCO 2019 CDBG APPLICATION REVIEW - APPENDIX SERVICE AREA DETERMINATION LMA HUD Activity #379 Project Title: Civic Center Recreation Specialist Applicant: City of Pasco -Administrative & Community Services PROPOSED PROJECT: Public Services. Civic Center Recreation Specialist, CDBG funds provide a portion of the salary and benefits for recreation specialist at the Civic Center. This facility's program is to provide recreation programs for at risk youth and families in the immediate service area. Location of recipient/subrecipient (address): 525 N Third Avenue What are the physical boundaries: LMAl-Civic Center Neighborhood - Public parks' service areas are defined as encompassing a one mile radius surrounding the park. Excluded from this service area are the neighborhoods north of I-182 and east of the BNSF railroad which serve as natural boundaries. Service Area Boundary: I-182/14th Avenue northwest and Tacoma/1st Street to the Columbia River south east. CT.BG 201.3, CT202.1.2.3, CT 203.1.3, CT 204.1.2.6 (LMISD 8/4/2017 12665 LM/17725 LMU 71.5%) Is the area pre-determined?:1(1100Y a. Police precinct b. Fire station c. School UOther ,/ Is the area in a community-based planning or service map? 9 y F r (` C �`� I (omp -Plan a. Library c' Parks (specify) Playground d. Pool e. Other Does the activity serve only small areas such as a residential neighborhood im rovement area which is limited to a few census block groups surrounding the area in which they are located?_ �1 a. Curb, gutter and sidewalk b. Streetlights & Trees c. Neighborhood Improvement Plan d. Revitalization Area e. Other Factors: K. Nature of the Activity 2. Location of the Activity '"3. Barriers to accessibility 1/4. Available Comparable Activities `r5. Fit of Service Area 6. Commercial Service Areas N6 FACTORS FOR DETERMINING SERVICE AREA When grantee does not have a pre -determined identification of the area served for a given facility or service, it is necessary to determine the service area for qualification under LMA benefit. Service area determination will generally be accepted by AUD unless the grantee -defined area is clearly too small or too large. Factors to be considered in making the determination of the area served are: Nature of the Activity: In determining the boundaries of the area serviced by a facility, its size and how it is equipped need to be considered. Example, a park expected to serve an entire neighborhood cannot be so small or have so little equipment (number of swings, slides, etc.) that it would only be able to serve a handful of persons at any one time. Conversely, a park which contains three ballfields or a ballfield with grandstands cannot reasonably be said to be designed to serve a single neighborhood. The same comparison would apply to the case of assisting a small, two- lane street in a residential neighborhood versus that of an existing arterial four -lane street that may pass through the neighborhood but is clearly used primarily by persons passing through from other areas. Location of the Activit Where an activity is located will affect its capacity to serve particular area, especially when the location of a comparable activity is considered. A library, for example, cannot reasonably be claimed to benefit an area that does not include the area in which it is located. When a facility is located near the boundary of a particular neighborhood, its service area would be expected to include portions of the adjacent neighborhood as well as the one in which it is locate. (Note that the grantee may carry out activities that are even outside its jurisdiction if it is done in accordance with §570.309.) Accessibility issues: The accessibility of the activity also needs to be considered in defining the area served. For example, if a river or an interstate highway forms a geographic barrier that separates persons residing n an area in a way that precludes them from taking advantage of a facility that is otherwise nearby, that area should not be included in determining the service area. Other limits to accessibility may apply to particular activities. For example, the amount of fees to be charged, the time or duration that an activity would be available, access to transportation and parking, and the distance to be traveled can all constitute barriers to the ability of persons to benefit. Language barriers might also constitute an accessibility issue in a particular circumstance. Available comparable activities: The nature, location, and accessibility of comparable facilities and services must also be considered in defining a service area. In most cases, the service area for one activity should not overlap with that of a comparable activity (e.g., two community centers, two clinics, or two neighborhood housing counseling services). FIT OF SERVICE AREA Because the regulations require that census data be used to the maximum extent feasible for determining the income of persons residing in service area, the boundaries of the service area determined by the grantee for the activity need to be compared with the boundaries of census divisions (tracts, block groups, etc.). The census divisions that best fall within the service area should be used for defining the service area for purposes of reporting on the activity and for calculating the percentage of L/M income persons residing in that area. While this means that the census divisions chosen for this purpose may exclude some limited number of persons that are in the actual service area or include some who are not, the practicality of using the census data will override unless the proportion of persons so excluded or included is too great. The alternative would be to survey excluded/included persons and to adjust the data obtained from the census computer runs accordingly. Surveys can be quite costly and their use should be limited whenever possible. COMMERCIAL SERVICE AREAS A store will usually be considered to serve an area generally. Where the business itself has had a recent market survey to define the area it serves, it should be used for CDBG purposes. Where it does not have such a survey, an analysis of the location and accessibility of comparable stores should be taken to define the area served. When the CDBG assistance provided is not to a particular business but to the shopping center or commercial strip in which it is located (e.g., fagade improvements), the area served would be that of the entire center or strip. Again, an analysis of comparable centers/strips should be undertaken in defining the service area. Note that it may not always be possible to define the area served by a commercial business, such as in the case where the businesses depend on tourists. Moreover, some commercial facilities serve a very broad area (e.g., a regional shopping mall) and the area may be so large an area that it is unlikely to meet the 51 % L/M income residents test. WORKSHEET/MAPS INCLUDED: VLocation of Project ✓/ Description of Area Served West What area (who) will be c er , P,xtvr lse c lccse� V\ert1 ) cervi s (,s P V/ Vicinity Map (zoning) ✓ BoundaryMap Census Area Covered: ✓ Census Chart I/ Census Tract(s): ✓ Block Group(s): Beneficiary Data/Demographics LM 17-(6(05 LMU 11125 %LM\.5 LMISD Date Ll ��1 AX 3H M I I I z w 'og Qd ZOi I a llvf C m L..._� I / JUN 0 1 2018 CC:.?v"sR'UN!T'i & Ef'_0N0tvIC DEVE. Ll'1`"rIEWT Applicant Address Project Name Contact Person Telephone Federal Tax ID # CDBG Funds Requested C-2099-23 HUD38o Martin Luther King Community Center Recreation Specialist '2 Development Block Grant Application 2019 Program Year City of Pasco -Administrative & Community Services 525 N 3rd Ave, Pasco, WA 99301 0205 s wzh.e Ave, Martin Luther Dan Dotta, Interim A&CS 509-543-5757 0916001264 (required) $37,500 Center - Recreation Email dottadCdoasco-wa.eov DUNS # 009974598 (required) Leverage $71,500 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for. a FA description of the persons you will be serving, and why the project is needed. Funding is needed to provide facility and programs for youth and adults living in low -moderate income neighborhoods on Pasco's east side. The majority of the activities will take place at the Martin Luther King Center, which is located at 205 S. Wehe Ave. in Pasco. Describe the unmet need in the community using statistics, demographics or other factual information. Pasco as a whole is over 57% Hispanic and in the population under the age of 18 that percentage is nearer 75%. The neighborhoods that the Martin Luther King Center primarily serves are those with higher minority population and are low -moderate designation. The percent low -moderate income in this census tract (201) is 84%. 3. Refer to the Community Priority Needs (Attachment B) —what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 3 Strategy # 2 Objective # Outcome # 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority X C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: This is a social service project to assist disadvan- taged youth within the city of Pasco. The goal is to build strong kids, strong families, and a strone communi 2019 CDBG Application 0 ■ S. Now does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. X Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: Boundaries: Census 20275/26955 75.22% Block Groups Tract(s)# AMI (s)# 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. *Public service—People/Housing—Households *Homebuyer— Unit of measure is households * Rehabilitation — Unit of measure is houses * Economic Development— Unit of measure is FTEjobs and /or businesses 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 2019 CDBG Application 1848 2115 2200 Number ServenUnit sure CDBG Cost Per Unit CDBG Total Cost 1" Quarter 10002" Quarter 4503' Quarter 4504` quarter 300TOTAL 2200 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 2019 CDBG Application 1848 2115 2200 8. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco Richland $zo,000 $20,000 520,000 $20,000 What impact will your project have in the community? How will you measure your success? This will provide wholesome recreational opportunities for underprivileged youth in the community especially during the after-school hours. We will measure our success by the number of participants. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. HUD income Limit Guidelines for Kennewick - Pasco - Richland2 Requested CDBG Other Funds People 3 People 4 People 5 People 6 People 7 People 8 People M2028 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 General Fund $29,000 $32,650$36,250 $39,150 $42,050 $44,950 $47,850 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 amu__ $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense P Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $37,500 $12,000 General Fund $49,500 OPERATIONS: Rent/Lease Utilities $22,000 General Fund $22,000 Supplies $1,700 General Fund $1,700 CONSTRUCTION: Engineering Materials Labor / Contracts PROPERTY: Purchase Price Closing Costs OTHER: Maintenance $35,800 General Fund $35,800 Services & Insurance TOTAL 'j 6D 1166D $109,000 2019 CDBG Application 12. 13. Are the above 'Other sources" of funds secured? Please describe: Yes, they are part of the cities GF budget. If you do not receive the requested funds or receive only a portion of what you request, what will you do? We will look for additional general fund support, look to other sources within the community, and then some services may have to be cut. 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund broiects that are thn vanarai responsibility of government or to maintain the operation of a non-profit organization.) The plan would be to look for sponsors, grants and donations. As well as requesting greater general fund dollars and charging user fees. 1s. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? ❑ X 2. Is this a new activity for the organization? X a. Has this activity been completed successfully in prior years? X ❑ b. Have CDBG performance goals been met in prior years? X ❑ 3. Does the organization have unresolved audit findings? X 4. Is staff responsible for the CDBG project new or inexperienced? X S. Does your project displace or relocate any individual or business? X 6. Does your project involve construction / renovation? X a. Do you own the property? ❑ X b. Do you have experience with federal Davis -Bacon wage requirements? X ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration 1:12) Public Service X 3) Economic Development E]4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): _T 2019 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: _.. JU�*_ Signature of Authorized Agency Official Printed Name & Title Date 2019 CDBG Application Community Development Block Grant Application 2019 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a 'Public Service" activity 1. When was your agency organized/ formed? 1891 2. Is your agency a Washington State municipal or non-profit corporation and/or a faith based organization? 3. Does your agency have federal IRS non-profit status? 4. List any required accreditation your agency / staff must have in order to do business: None Yes X No ❑ Yes X No ❑ S. To what other aBenrieC haves vn.. annliarl fnr f—r4i.... —A .. .. . purpose? None 6. Will CDBG assist in leveraging or matching other funding? 7. Is this the first year for the program? a. Year began: 1991 go If you receive funding for 2019, how will your program be funded in the future? Anticipate CDBG Funding in 2020 and support through City General Fund. Yes ❑ No X Yes ❑ No X 9. If you received CDBG funding in 2019 and are requesting increased funding, please quantify the increase in service that you will provide during 2019 and explain new demand or unmet need in the community for the increase in service. Requesting same amount as requested in 2018. 2019 CDBG Application 6 RISK ASSESSMENT FORM C-2019-2-3 CITY OF PASCO-ADMINISTRATIVE & COMMUNITY SERVICES MARTIN LUTHER KING COMMUNITY CENTER RECREATION SPECIALIST # Assessment Question YesNo N/A Score 1. Is the Subreci fent new to the CDBG Program? 3 Is 2, Is this a new activity for the subrecipient? 22- a. a. Has this activity been completed (0, 1 successfully in prior years? b. Have performance goals been met in prior 1 1 years? 3. Does the subrecipient have unresolved audit 1 findings? 4. Subrecipient staff responsible for CDBG new or 1 inex enenced? 5. Have all prior monitoring issues or findings been 1 2 0 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service /-� 3 3 Economic Development 2 Acquisition 1 Planning/infrastructure/facilities 0 8. Does your project involve construction / 3 renovation? a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 3 0-5 oints LOW RISI 6-9 points MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: Martin Luther King Community Center Recreation Specialist Applicant: City of Pasco -Administrative & Community Services REVIEWER: Comments. concerns & questions: Activity Category: REQUEST $ 37,500 NONCDBG$ 71,500 HUD Matrix Code: 05 Eligible YES / NO Citation 570.201(a) National Objective: 570.208(a)(1) LMA ConPlan Goal/Strategy: 3 / 3.2 Perf. Goal 26955 People Assisted NRSA?YES /NO OK on terms current grant? YES / NO Alloc./priority = 132 AVERAGE AWARD: HUD Activity: 380 1. Application received prior to deadline? YES 9 NO❑ 2. Application clearly states proposal? YES [jr NO❑ 3. Was application submitted by an eligible applicant? YES [J NO❑ 4. Project demonstrates it can be completed within project year? YES [Z NO❑ 5. Applicant documents the capability to conduct the proposed activity? YES 2 NO❑ 6. Application signed by an authorized official of the organization? YES Q NO❑ 7. Project serves Pasco residents? YES [a NO❑ 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NO[ How will conflict of interest be avoided? Conflict of Interest Statement R0150Z- YES Rt NO[-] 9. Application form is complete? YES [j NO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ N la Date Follow-up Action 11. Application addresses a national objective? YES (;J NO❑ 570.208(a)(1) Benefit to low, very low and low income persons LMA Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements? YES 2 NOM Source of information: Who provided information: Survey Instrument reviewed 13 14. 15. Adequate sample/response ✓ Service Area. LMR -Z (See Attached Addendum 1) 2-7— % Benefit to low income'40 '145 Z%GiSS Client files Presumed benefit Does application address a City objective (Strategic Action Plan) as stated in the 2015 — 2019 Consolidated Housing and Community Development Plan? YES Q NO[-] Goal / Strategy: 3 / 3.2 Focus on the basic living needs of lower-income households and individuals by addressing one or more priority populations and needs. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK B2 Application requests funds for eligible activity(ies) YES [Ef NOD If yes, indicate which activity lies) — List all actions proposed for funding 670.201(e) Public Services (General) Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES ❑ NORr If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NO[:] N f, 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) YES ❑ NOR If response is YES, identify potential compliance areas where special or extensive technical assistance might be needed: Reviewed by:yYY June 5 2018 Angela R Pitman, Block Grant Administrator Date CITY OF PASCO 2019 CDBG APPLICATION REVIEW — APPENDIX 1 SERVICE AREA DETERMINATION LMA HUD Activity #380 Project Title: Martin Luther King Community Center Recreation Specialist Applicant: City of Pasco -Administrative & Community Services PROPOSED PROJECT: Public Services. Martin Luther King Community Center Recreation Specialist, CDBG funds provide a portion of the salary and benefits for recreation specialist at the Martin Luther King Center. This facility's program is coordinated with the YMCA, Salvation Army and Campfire USA, who all collaborate to provide education and physical activities to school age children and families in the Kurtzman neighborhood service area. Location of recipient/subrecipient (address): 333 W Wehe Ave What are the physical boundaries: LMA2-Martin Luther King Center Neighborhood - Public facility and park service area is defined as encompassing a one mile radius surrounding the park. There are many more activities geared toward High School age students at this facility attacting residents from neighborhoods further west to 20th Avenue. Service Area Boundary: I- 182/US-395 to the north west and US -12 to A Street/Columbia River south east. CT201.2,3,4, CT202.1-3, CT203.1,3, CT204.1-6 (LMISD 8/4/2017 20275 LM/26955 LMU 75.22%) Is the area pre -determined?: M 1 y c .GMML)t'1 A� Se,Y V 1 C. -S Cpmc 1' a. Police precinct b. Fire station c�'.School 0 Other 1, {� / Is the area in a community-based planning or service map? Pau k -s eL V l a�(i (CO YY117 01a)" a. Library b. Parks (specify) c. Playground d. Pool 11 U Other SP`�h POA Does the activity serve only small areas such as a residential neighborhood im rovement area which is limited to a few census block groups surrounding the area in which they are located? !S a. Curb, gutter and sidewalk b. Streetlights & Trees c. Neighborhood Improvement Plan d. Revitalization Area e. Other Factors: ✓1. Nature of the Activity ✓l. Location of the Activity A. Barriers to accessibility ✓4. Available Comparable Activities — V5. Fit of Service Area 6. Commercial Service Areas N P I;Dv Nt�o�hboY hoods FACTORS FOR DETERMINING SERVICE AREA When grantee does not have a pre -determined identification of the area served for a given facility or service, it is necessary to determine the service area for qualification under LMA benefit. Service area determination will generally be accepted by HUD unless the grantee -defined area is clearly too small or too large. Factors to be considered in making the determination of the area served are: Nature of the Activit In determining the boundaries of the area serviced by a facility, its size and how it is equipped need to be considered. Example, a park expected to serve an entire neighborhood cannot be so small or have so little equipment (number of swings, slides, etc.) that it would only be able to serve a handful of persons at any one time. Conversely, a park which contains three ballfields or a ballfield with grandstands cannot reasonably be said to be designed to serve a single neighborhood. The same comparison would apply to the case of assisting a small, two- lane street in a residential neighborhood versus that of an existing arterial four -lane street that may pass through the neighborhood but is clearly used primarily by persons passing through from other areas. Location of the Activity: Where an activity is located will affect its capacity to serve particular area, especially when the location of a comparable activity is considered. A library, for example, cannot reasonably be claimed to benefit an area that does not include the area in which it is located. When a facility is located near the boundary of a particular neighborhood, its service area would be expected to include portions of the adjacent neighborhood as well as the one in which it is locate. (Note that the grantee may carry out activities that are even outside its jurisdiction if it is done in accordance with §570.309.) Accessibilitv issues The accessibility of the activity also needs to be considered in defining the area served. For example, if a river or an interstate highway forms a geographic barrier that separates persons residing n an area in a way that precludes them from taking advantage of a facility that is otherwise nearby, that area should not be included in determining the service area. Other limits to accessibility may apply to particular activities. For example, the amount of fees to be charged, the time or duration that an activity would be available, access to transportation and parking, and the distance to be traveled can all constitute barriers to the ability of persons to benefit. Language barriers might also constitute an accessibility issue in a particular circumstance. Available comparable activities: The nature, location, and accessibility of comparable facilities and services must also be considered in defining a service area. In most cases, the service area for one activity should not overlap with that of a comparable activity (e.g., two community centers, two clinics, or two neighborhood housing counseling services). FIT OF SERVICE AREA Because the regulations require that census data be used to the maximum extent feasible for determining the income of persons residing in service area, the boundaries of the service area determined by the grantee for the activity need to be compared with the boundaries of census divisions (tracts, block groups, etc.). The census divisions that best fall within the service area should be used for defining the service area for purposes of reporting on the activity and for calculating the percentage of L/M income persons residing in that area. While this means that the census divisions chosen for this purpose may exclude some limited number of persons that are in the actual service area or include some who are not, the practicality of using the census data will override unless the proportion of persons so excluded or included is too great. The alternative would be to survey excluded/included persons and to adjust the data obtained from the census computer runs accordingly. Surveys can be quite costly and their use should be limited whenever possible. COMMERCIAL SERVICE AREAS A store will usually be considered to serve an area generally. Where the business itself has had a recent market survey to define the area it serves, it should be used for CDBG purposes. Where it does not have such a survey, an analysis of the location and accessibility of comparable stores should be taken to define the area served. When the CDBG assistance provided is not to a particular business but to the shopping center or commercial strip in which it is located (e.g., fagade improvements), the area served would be that of the entire center or strip. Again, an analysis of comparable centers/strips should be undertaken in defining the service area. Note that it may not always be possible to define the area served by a commercial business, such as in the case where the businesses depend on tourists. Moreover, some commercial facilities serve a very broad area (e.g., a regional shopping mall) and the area may be so large an area that it is unlikely to meet the 51 % UM income residents test. WORKSHEET/MAPS INCLUDED: Location of Project ✓ Description of Area Served North S. - 18z Barriers 1\30 West /U S 1 Z Barriers X10 South CG `U m\O 10. Q\ -,Jew Barrier? N 0 East 3-1 5 - Barriers N. What area (who) will be served: E a s+ o-nd Ce nAyo-1 9 aS(yp rC_ s i ca e.v-\JS rav__. v_inc� Gtc�2 , on a b?us roust V Vicinity Map (zoning) V Boundary Map VCensus Area Covered: Census Chart _/ Census Tract(s): Block Group(s): Beneficiary Data/Demographics LM LM -LJ VDC6 %LM�. V- LMISDDate e!y'\1 ik:CoL ED JUN 01 2018 COFAMU aTY it ECONO P VELc -,,4AENT Applicant Address Project Name Contact Person Telephone Federal Tax ID # CDBG Funds Requested C-2019-24 HUD4 381 Senior Citizen's Center Recreation Specialist ity Development Block Grant Application 2019 Program Year City of Pasco -Administrative & Community Services 525 N 3rd Ave, Pasco, WA 99301 1" Ave Center - Senior Dan Dotta. Interim 509-543-5757 0916001264 (required) $37,500 Recreation Director Email dottad@pasco-wa.eov DUNS # 009974598 (reuir1;91oe)ZSa Levera e 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a 2. description of the persons you will be serving, and why the project is needed Funding is needed for staffing to provide services to people 50 and older. These services help to provide social, mental and physical needs of seniors within Pasco. The services include fitness, educational presentations, arts and crafts, games, social gatherings and other leisure activities. Most services are provided free to senior citizens and will take place at the First Avenue Center and at City Hall Activities Center. uescnue ine unmet neea in the community using statistics, demographics or other factual information. Though Pasco has a relatively low 65+ senior population (6.790), Pasco also has the lowest per capita income level in the Tri -Cities area. Pasco also has the fewest number of senior living housing complexes which limits the availability of activities and social opportunities available to Pasco's senior population. This helps fill that need. 3. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 3 Strategy # 2 Objective It Outcome # 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority X C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: This is a social service project to assist seniors in helping to increase their quality of life. 2019 CDBG Application S. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box - a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) X Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: Boundaries: Census Tract(s)# Block Groups (s)# 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates - the numbers provided will be used to assess your proposed project's success. *Public Service — People/Housing —Households * Homebuyer— Unit of measure is households *Rehabilitation —Unit ofineosure is houses *Economic Development—Unit ofineosure is FTEjobs and/or businesses 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 835 1000 1000 2019 CDBG Application 2 Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost 1?` Quarter 400 People P Quarter 250 People 'Quarter 200 People 4` Quarter 150 People TOTAL 1000 People 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 835 1000 1000 2019 CDBG Application 2 8. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco $30,000 $30,000 $30,000 $30,000 Richland What impact will your project have in the community? How will you measure your success? Seniors within Pasco will have the opportunity to socialize and participate in the many programs that we offer. We will measure success by tracking participation numbers throughout the year. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income Limit Guidelines for Kennewick- Pasco - Richland Requested CDBG 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 80%$40,600 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 EjJective April 1, 2018 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $37,500 $121,500 General Fund $158,500 OPERATIONS: Rent/Lease Utilities $7,000 General Fund $7,000 Supplies $5,750 General Fund $5,750 CONSTRUCTION: Engineering Materials Labor / Contracts PROPERTY: Purchase Price Closing Costs OTHER: Maintenance $66,000 General Fund $66,000 Services & Insurance TOTAL O 50 2019 CDBG Application 12. 13. Are the above "other sources" of funds secured? Please describe: Yes, they are part of the City of Pasco's General Fund If you do not receive the requested funds or receive only a portion of what you request, what will you do? Some services may have to be cut and layoffs may take place. 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Seek additional general fund monies, look for sponsors, charge user fees for specific programs, and to seek donations. 15. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? ❑ x 2. Is this a new activity for the organization? ❑ x a. Has this activity been completed successfully in prior years? x ❑ b. Have CDBG performance goals been met in prior years? x ❑ 3. Does the organization have unresolved audit findings? x 4. Is staff responsible for the CDBG project new or inexperienced? ❑ x S. Does your project displace or relocate any individual or business? ❑ x 6. Does your project involve construction / renovation? ❑ x a. Do you own the property? x ❑ b. Do you have experience with federal Davis -Bacon wage requirements? x E]typ 7. What e of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service x 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): 2019 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Signature of Authorized Agency Official KA-J.� 4-cS 8, ;27, Z Printed Name & Title Date 2019 CDBG Application Community Development Block Grant Application 2019 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a "Public Service" activity 1. When was your agency organized / formed? 1891 2. Is your agency a Washington State municipal or non-profit corporation and/or a faith based organization? 3. Does your agency have federal IRS non-profit status? 4. List any required accreditation your agency / staff must have in order to do business: None Yes X No ❑ Yes X No ❑ S. To what other a26nripS have vnii annliorl fnr f .,Iinv onrl ...kot 6............ . purpose? None 6. Will CDBG assist in leveraging or matching other funding? 7. Is this the first year for the program? a. Year began: EM If you receive funding for 2019, how will your program be funded in the future? Anticipate CDBG funds in 2020 and City General Fund Monies. Yes ❑ No X Yes ❑ No X 9. If you received CDBG funding in 2019 and are requesting increased funding, please quantify the increase in service that you will provide during 2019 and explain new demand or unmet need in the community for the increase in service. Requesting the same amount as requested in 2018. 2019 CDBG Application 6 RISK ASSESSMENT FORM C-2019-2-4 CITY OF PASCO-ADMINISTRATIVE & COMMUNITY SERVICES SENIOR CITIZEN'S CENTER RECREATION SPECIALIST # Assessment Question Yes No N/A Score 1. Is the Subreci ient new to the CDBG Program? 3 2. Is this a new activity for the subrecipient? 2 a. Has this activity been completed 1 successfully in prior years? b. Have performance goals been met in prior elo 1 1 years? 3. Does the subrecipient have unresolved audit 1 0 findings? 4. Subrecipient staff responsible for CDBG new or 1 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? �, Public Service &3 Economic Development 2 Acquisition 1 Planning/infrastructure/facilities 0 8. Does your project involve construction / 3 renovation? a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: �? 0-5 points LOW RISK 6-9 points MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: Senior Citizen's Center Recreation Specialist Applicant: City of Pasco -Administrative & Community Services REVIEWER: Comments, concerns & questions: Activity Category: REQUEST $ 37,500 NONCDBG$200,500 HUD Matrix Code: 05A Eligible YES / NO Citation 570.201(e) National Objective: 570.208(a)(2) LMC ConPlan Goal/Strategy: 3 / 3.2 Perf. Goal 975 People Assisted NRSA?YES /NO OK on terms current grant? YES / NO Alloc./priority = B2 AVERAGE AWARD: HUD Activity: 381 2ksV_ 3 - Low 1. Application received prior to deadline? YES [2- NO❑ 2. Application clearly states proposal? YES [3' NO[-] 3. Was application submitted by an eligible applicant? YES 0 NOF] 4. Project demonstrates it can be completed within project year? YES a NO❑ 5. Applicant documents the capability to conduct the proposed activity? YES Q NO[—] 6. Application signed by an authorized official of the organization? YES Q NO❑ 7. Project serves Pasco residents? YES [5 NO❑ 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NO[jJ How will conflict of interest be avoided? Conflict of Interest Statement A06(o`z YES ❑ NOM 9. Application form is complete? YES Q NO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ N6 Date Follow-up Action 11. Application addresses a national objective? YES 9 NO❑ 570.208(a)(2) Benefit to low, very low and low income persons LMC Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements? t YES (Er NO[—] Source of information: Who provided information: Survey Instrument reviewed JUN C 1 203 Applicant Address Development Block Grant Application 2019 Program Year the Greater Tri -Cities 1234 Columbia Project Name Pasco YMCA at the Martin Luther King Jr. Center r v Contact Person Steve Howland, Executive Director Telephone 509-374-1908 Email steve!2ymcatndties.2r Federal Tax ID # 91-0655754 DUNS # 11-938-0736 (required) (required) CDBG Funds Requested $25,000 Leverage $123,819 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a 2. oescnption or the persons you ww Deserving, and why the project is needed The Pasco Y at the Martin Luther King Jr. Center (MLKC) offers a safe, positive and healthy environment for youth, teens, young adults and families living in and around the Kurtzmen Park neighborhood. The YMCA offers organized soccer leagues, as well as facilities including a computer lab, homework center, game room, weight room and gymnasium. Financial Assistance is provided for those that cannot afford the full program fees, and we provide annual memberships for all ages for $10.00/year, daily passes for only $1.00. The Y has been providing programs at the MLKC for over 30 years with cooperation from the City of Pasco. uescnoe the unmet need in the community using statistics, demographics or other factual information The Kurtzman Park neighborhood is located in Census tract 201. This is a low income, at risk neighborhood with 27.8% percent living in poverty compared to the 17.1% for overall Franklin County. The neighborhood does not offer easy access to other parts of the community due to the railroad overpass. This census tract is also unique, since 42% of the 10,000 residents are estimated to be under the age of 18. This makes the need for the Y program even more important to the area youth. 3. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 3 Strategy # 2 Objective # 1 Outcome # 1 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority ® C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: We meet this priority by providing programs to disadvantaged youth living in the vicinity of Kurtzman park and surrounding neighborhoods in Pasco. 2019 CDBG Application 1 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ® Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: 205 South Wehe, Pasco WA 99301-4351 Boundaries: The predominate service area is South & West of Highway 12/1-181, East of Highway 397/Oregon Avenue and North of the Columbia River in Pasco. This covers most all of Census tract 201. Census Tract(s)# Block Groups (s)# All 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates —the numbers provided will be used to assess your proposed project's success. *Public Service—People/Housing—Households *Homebuyer— Unit of measure is households *Rehabilitation— Unit of measure is houses * Economic Development— Unit of measure is FTEjobs and/or businesses Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 767 1,662 128 2,309 0 2,577 2019 CDBG Application 2 Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost 1$' Quarter 700 .Participants $8.93 $6,250 2nd Quarter 700 Participants $8.93 $6,250 3'd Quarter 625 Participants $10.00 $6,250 4'h Quarter 552 Participants $11.32 $6,250 TOTAL 2,577 Participants $9.70 $25,000 Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 767 1,662 128 2,309 0 2,577 2019 CDBG Application 2 8. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2015 2014 2013 Kennewick 0 0 0 0 Pasco 20,000 20,000 20,000 0 Richland 0 0 0 0 What impact will your project have in the community? How will you measure your success? Success is measured by participation in the programs that we offer and the attendance at the Center. We count participation based on the number of memberships, day passes and program registrations. Attendance is based on daily head counts upon entering the center. In 2017 we saw 2,587 participants participate in membership and programs at the Pasco Y. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated In early 2019. 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense p 2018 HUD income Limit Guidelines for Kennewick -Pasco - Richland Other Funds Source of Other 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 80% Median $40,600 $50,800 $46,400 $58,000 $52,200 $65,300 $58,000 $72,500 $62,650 $78,300 $67,300 $84,100 $71,950 $89,90- $76,600 $95,700 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense p Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Memberships, Day Salaries $18,000 $117,148 Passes & Program fees, plus other $135,148 OPERATIONS: Rent/Lease grants, donations Utilities and internal Supplies $7,000 $6,671 YMCA funding $13,671 CONSTRUCTION: Engineering Materials - Labor/Contracts PROPERTY: Purchase Price Closing Costs OTHER: (Describe) TOTAL $25,000 $123,819 $148,819 2019 CDBG Application 3 12. 13. Are the above "other sources" of funds secured? Please describe: Not all funds are secure at this time, however history shows we should be on solid ground. Presentations to our Community Foundation takes place September 2018 and our Annual Campaign September -November 2018. United Way has ceased funding the YMCA programs, however the YMCA is working on a few key donors to replace those funds. it you oo not receive the requested funds or receive only a portion of what you request, what will you do? If partial funding is provided we may need to consider program cut backs, such as reduced hours or service scope. If funding is completely eliminated the YMCA Board will need to consider if we can continue operations at the MLKC 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the General responsibility of government or to maintain the operation of a non-profit organization.) Program funding is only for the direct cost of staff and supplies, not overhead. Others funders include; Foundations, private donors, service clubs and the support of the YMCA through program subsidies also assist in providing for the service delivery of our programs at the MLKC. IS. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? 2. Is this a new activity for the organization? a. Has this activity been completed successfully in prior years? ® Elb. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? ❑ 4. Is staff responsible for the CDBG project new or inexperienced? 5. Does your project displace or relocate any individual or business? ❑ 6. Does your project involve construction / renovation? a. Do you own the property? ❑ b. Do you have experience with federal Davis -Bacon wage requirements? ® ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ . 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): 2019 CDBG Application 4 Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and isnot obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Printed Name & Title May 31, 2018 Date 2019 CDBG Application Community Development Block Grant Application 2019 CDBG Program Year Public Service Special Attachment til _ - Complete this page if you are continuing a "Public Service" activity 1. When was your agency organized /formed? 1956 2. Is your agency a Washington State municipal or non-profit corporation and/or a faith Yes ® No ❑ based organization? 3. Does your agency have federal IRS non-profit status? Yes ® No ❑ 4. List any required accreditation your agency/ staff must have in order to do business: The YMCA of the USA has established requirements including for all YMCA's which include annual audits, safety protocols, anti -discrimination, child abuse prevention training and ongoing training education requirements for the YMCA and the CEO. 5. To what other agencies have you applied for funding and what commitments have you obtained for this We have been a recipient of a $25,000 grant from the Three Rivers Community Foundation, we will be applying for this grant again in the fall of 2019. United Way had been supporting the program for about $7,000, but we just learned that funding was not renewed. We have already been cut once before and based on the lack of consistency and low funding levels we do not plan to reapply. The YMCA Board made the decision to move our campaign season to the fall starting in 2018. 6. Will CDBG assist in leveraging or matching other funding? 7. Is this the first year for the program? a. Yearbegan: 1986 IFS Yes ® No ❑ Yes ❑ No If you receive funding for 2019, how will your program be funded in the future? Through a combination of program fees, memberships, day passes, private donors, Community Grants, YMCA internal subsidy and hopefully CDBG funding. 9. If you received CDBG funding in 2019 and are requesting increased funding, please quantify the increase in service that you will provide during 2019 and explain new demand or unmet need in the community for the increase in service We are asking for $25,000 in funding for the 2019 fiscal year. The impact of the increasing minimum wage, Paid Sick Leave and Paid Family & Medical Leave have all caused our operating costs to rise. The YMCA remains committed to funding this program. With the end of support from United Way we are seeking some additional funds during this program year. 2019 CDBG Application Attachment 2. Question 5d, Vicinity Map of project location & service area. Yellow highlighted area is Census tract 201. Blue marker shows the location of the Pasco YMCA at the Martin Luther King Jr. Center, green zone shows a 1 -mile radius showing our primary service area. Adams 5• h O E JamM Si y/F Jan SI city V" Cemetery 4 3 .s r Elien IJc4':a i *°y° Abddle Scigq z (nar c EHghWndSN" . Pa,Mvxw 0hd fat. Pazcn nE z i z Y n z c 2 E&oedway 513 z y ,� s z s a'tSk n^fi n n S d WSWft`°rt �_,,n-.O f Inns SI 2 W Wim" St i n W N a net`Jq N '.YASI t EASI EA5 wes.EBS, 14tl6nyx... � g q 6 S QD W f �I r a�e.C. RISK ASSESSMENT FORM C-2019-2-5 YMCA OF THE GREATER TRI -CITIES YMCA MARTIN LUTHER KING COMMUNITY CENTER RECREATION PROGRAM # Assessment Question Yes No N/A Score 1. Is the Subreci fent new to the CDBG Program? 3 0 2. Is this a new activity for the subrecipient? 2 0 a. Has this activity been completed 0 1 successfully in prior years? b. Have performance goals been met in prior 1 1 years? l0 3. Does the subrecipient have unresolved audit 1 0 findings? 4. Subrecipient staff responsible for CDBG new or 1 0 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 0 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service Economic Development 2 Acquisition I Planning/infrastructure/facilities 0 8. Does your project involve construction / 3 0 renovation? a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 0-5 Dints LOW RISK 6-9 porn s IUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITY OF PASCO 2019 CDBG APPLICAMN REVIEW Project Title: YMCA Martin Luther King Community Center Recreation Program Applicant: YMCA of the Greater Tri -Cities REVIEWER: Comments concerns & questions: Activity Category: REQUEST $ 25,000 NONCDBG$123,819 HUD Matrix Code: 05 Eligible YES/ NO Citation 570.201(e) National Objective: 570.208(a)(1) LMA ConPlan Goal/Strategy: 3 / 3.2 Perf. Goal 26955 People Assisted NRSA? YES / NO OK on terms current grant? YES / NO Alloc./priority = B2 AVERAGE AWARD: HUD Activity: 382 1. Application received prior to deadline? YES O NO❑ 2. Application clearly states proposal? YES fia NOR 3. Was application submitted by an eligible applicant? YES NO[:] 4. Project demonstrates it can be completed within project year? YES NO❑ 5. Applicant documents the capability to conduct the proposed activity? YES © NOR 6. Application signed by an authorized official of the organization? YES NO[:] 7. Project serves Pasco residents? YES a NO❑ 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NO[J How will conflict of interest be avoided? Conflict of Interest Statement P,oS(o2- YES Q NO❑ 9. Application form is complete? YES a NO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ N P Date Follow-up Action 11. Application addresses a national objective? YES 0 NO❑ 570.208(a)(1) Benefit to low, very low and low income persons LMA Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the defmition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements? C'� YES Q NO❑ Source of information: Who provided infomration:Llk)Sl ENI D Survey Instrument reviewed Adequate sample/response V Service Area.UAA- 2 (See Attached Addendum 1) '15.22 % Benefit to low income W71151 i � 66 Client files Presumed benefit 13. Does application address a City objective (Strategic Action Plan). as stated in the 2015 — 2019 Consolidated Housing and Community Development Plan? YES Q NO❑ Goal / Strategy: 3 / 3.2 Focus on the basic living needs of lower-income households and individuals by addressing one or more priority populations and needs. 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK B2 15. Application requests funds for eligible activity(ies) YES [ff NO[:] If yes, indicate which activity (ies) — List all actions proposed for funding 570.201(e) Public Services (General) Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES ❑ NOR If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NO❑ 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) YES ❑ NO[Er If response is YES, identify potential compliance areas where special or extensive technical assistance might be needed: Reviewed by: R. ' ��� June 5, 2018 Angela R Pitman, Block Grant Administrator Date OIf I OF PASCO 2019 CDBG APPLICATION REVIEW - APPENDIX 1 SERVICE AREA DETERMINATION LMA HUD Activity #382 Project Title: YMCA Martin Luther King Community Center Recreation Program Applicant: YMCA of the Greater Tri -Cities PROPOSED PROJECT: Public Services. YMCA Martin Luther King Community Center Recreation Program, CDBG funds provide YMCA recreation programs at the Martin Luther King Center. This facility's program is coordinated with the YMCA, Salvation Army and Campfire USA, who all collaborate to provide education and physical activities to school age children and their families. Location of recipient/subrecipient (address): 333 W Wehe Ave What are the physical boundaries: LMA2-Martin Luther King Center Neighborhood - Public facility and park service area is defined as encompassing a one mile radius surrounding the park. There are many more activities geared toward High School age students at this facility attacting residents from neighborhoods further west to 20th Avenue. Service Area Boundary: I- 182/US-395 to the north west and US -12 to A Street/Columbia River south east. CT201.2,3,4, CT202.1-3, CT203.1,3, CT204.1-6 (LMISD 8/4/2017 20275 LM/26955 LMU 75.22°/x) Is the area pre -determined?: a. Police precinct b. Fire station c. School Other Is the area in a community-based planning or service map? PbyY a. Library Parks (specify) Playground Pool U Other Does the activity serve only small areas such as a residential neighborhood improvement area which is limited to a few census block groups surrounding the area in which they are located? � � . a. Curb, gutter and sidewalk b. Streetlights & Trees c. Neighborhood Improvement Plan d. Revitalization Area e. Other Factors: Nature of the Activity Location of the Activity ✓3. Barriers to accessibility ✓4. Available Comparable Activities ✓5. Fit of Service Area 6. Commercial Service Areas 1^ P Ck\v,%kies %v h\(p Sc hocA 0"du1is, NQ,,\O,Y110OV �(1DOC�S Sl1 t'YO U� 1/1� CJ%i. FACTORS FOR DETERMINING SERVICE AREA When grantee does not have a pre -determined identification of the area served for a given facility or service, it is necessary to determine the service area for qualification under LMA benefit. Service area determination will generally be accepted by HUD unless the grantee -defined area is clearly too small or too large. Factors to be considered in making the determination of the area served are: Nature of the Activit In determining the boundaries of the area serviced by a facility, its size and how it is equipped need to be considered. Example, a park expected to serve an entire neighborhood cannot be so small or have so little equipment (number of swings, slides, etc.) that it would only be able to serve a handful of persons at any one time. Conversely, a park which contains three ballfieids or a ballfield with grandstands cannot reasonably be said to be designed to serve a single neighborhood. The same comparison would apply to the case of assisting a small, two- lane street in a residential neighborhood versus that of an existing arterial four -lane street that may pass through the neighborhood but is clearly used primarily by persons passing through from other areas. Location of the Activity: Where an activity is located will affect its capacity to serve particular area, especially when the location of a comparable activity is considered. A library, for example, cannot reasonably be claimed to benefit an area that does not include the area in which it is located. When a facility is located near the boundary of a particular neighborhood, its service area would be expected to include portions of the adjacent neighborhood as well as the one in which it is locate. (Note that the grantee may carry out activities that are even outside its jurisdiction if it is done in accordance with §570.309.) Accessibilitv issues The accessibility of the activity also needs to be considered in defming the area served. For example, if a river or an interstate highway forms a geographic barrier that separates persons residing n an area in a way that precludes them from taking advantage of a facility that is otherwise nearby, that area should not be included in determining the service area. Other limits to accessibility may apply to particular activities. For example, the amount of fees to be charged, the time or duration that an activity would be available, access to transportation and parking, and the distance to be traveled can all constitute barriers to the ability of persons to benefit. Language barriers might also constitute an accessibility issue in a particular circumstance. Available comparable activities: The nature, location, and accessibility of comparable facilities and services must also be considered in defining a service area. In most cases, the service area for one activity should not overlap with that of a comparable activity (e.g., two community centers, two clinics, or two neighborhood housing counseling services). FIT OF SERVICE AREA Because the regulations require that census data be used to the maximum extent feasible for determining the income of persons residing in service area, the boundaries of the service area determined by the grantee for the activity need to be compared with the boundaries of census divisions (tracts, block groups, etc.). The census divisions that best fall within the service area should be used for defining the service area for purposes of reporting on the activity and for calculating the percentage of L/M income persons residing in that area. While this means that the census divisions chosen for this purpose may exclude some limited number of persons that are in the actual service area or include some who are not, the practicality of using the census data will override unless the proportion of persons so excluded or included is too great. The alternative would be to survey excluded/included persons and to adjust the data obtained from the census computer runs accordingly. Surveys can be quite costly and their use should be limited whenever possible. COMMERCIAL SERVICE AREAS A store will usually be considered to serve an area generally. Where the business itself has had a recent market survey to define the area it serves, it should be used for CDBG purposes. Where it does not have such a survey, an analysis of the location and accessibility of comparable stores should be taken to define the area served. When the CDBG assistance provided is not to a particular business but to the shopping center or commercial strip in which it is located (e.g., fagade improvements), the area served would be that of the entire center or strip. Again, an analysis of comparable centers/strips should be undertaken in defining the service area. Note that it may not always be possible to define the area served by a commercial business, such as in the case where the businesses depend on tourists. Moreover, some commercial facilities serve a very broad area (e.g., a regional shopping mall) and the area may be so large an area that it is unlikely to meet the 51% UM income residents test. WORKSHEETIMAPS INCLUDED: Location of Project ✓ Description of Area Served North OZ Barrier? NX West �S �� Barriers N� South C�G�y��Ql� ��/e( Barriers NCS East Barrier? 11i0 What area (who) will be served: Ep�s� c, 8 C 2mcc re s i 6tn+-s LMU% %LM 3C V/ LMISD Date -Et (4 1 ol Vicinity Map (zoning) Boundary Map t/ Census Area Covered: J� Census Chart _V Census Tract(s): _AL Block Group(s): J/ Beneficiary Data/Demographics LM ZOVA5 LMU% %LM 3C V/ LMISD Date -Et (4 1 ol 141, =C EIED MAY 31 2018 COMMUNITY & ECON DEVE LOP;tI ENT Applicant Address Project Name Contact Person G-2099-3-6 HUD6 383 Pasco Specialty Kitchen Technical Assistance Development Block Grant Application 2019 Program Year Downtown Pasco Development Authority 110S.4 th Avenue, Pasco, WA Pasco Technical Damien Davis LLJ % V Telephone 509-528-8131 Email ddavis@downtownpasco.com Federal Tax ID # 45-3169348 DUNS # 14-770-6498 (required) (required) CDBG Funds Requested $115,000.00 Leverage $54,837.50 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for. a 2. description of the persons you will be serving, and why the project is needed. The CDBG Technical Assistance grant allows PSK to serve low, low -moderate and above individuals interested in starting a food business, whether catering, manufacturing, baking or mobile vending. These micro -enterprises foster economic development by creating jobs in Pasco and the surrounding community. Describe the unmet need in the community using statistics, demographics or other factual information. PSK is the only commercial kitchen in the area that is both a commissary kitchen as well as a USDA certified facility. This allows PSK to be a viable option to all types of food service entrepreneurs and the only facility that is legally able to produce products that can be sold online. According to Forbes magazine, smaller start- ups with less than 20 employees have a higher failure rate in the first 1-3 years then the national average which already has a high failure rate in that same window. This number is further exacerbated when a 3 - month reserve is not available. PSK has a target of helping the very people that meet all of these criteria and our 3 -year renewable membership helps keep costs low. This allows us to serve the Pasco community which has a higher percentage of low to moderate income individuals. The national average startup cost for a food truck range between $115,000.00 on the high end and $26,000.00 on the low end according to Food Truck Association of America. The costs for the same business to operate at PSK is between $600.00 to $9,600.00 a year on average. This allows us to connect micro entrepreneurs with a real pathway to breed a successful business and to create jobs. 3. Refer to the Community Priority Needs (Attachment B) —what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 2 Strategy # 1, , 3 Objective # 3 Outcome # 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ® B. Average Priority ❑ C. Low Priority ❑ D. No Priority ❑ PSK creates jobs for individuals with low and low-morlaratr Inrnma 2019 CDBG Application S. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box - a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ® Your project will create jobs that employ low to moderate -income employees. d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Boundaries: Census Tract(s)# Block Groups (s)# 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates - the numbers provided will be used to assess your proposed project's success. 7. *Public service —PeoPle/Housing—Households *Homebuyer— Unit of measure is households *Rehabilitation— Unit of measure is houses * Economic Development— Unit Of measure is FTEjobs and/or businesses Of the total "number served" listed in the above table, please categorize your clientele by the followine Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of clients not low -moderate Estimated Percent low -mod jobs created 7/6 = 2019 CDBG Application Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost T` Quarter 3 Econ Dev Jobs/Business $6,000.00 $18,000.00 20Quarter5 Econ Dev Jobs/Business 00 $7,200. $36,000.00 3` Quarter5 Econ Dev Jobs/Business $7,200.00 $36,000.00 4` Quarter 2 Econ Dev Jobs/Business $6,000.00 $12,000.00 TOTAL 15 Of the total "number served" listed in the above table, please categorize your clientele by the followine Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of clients not low -moderate Estimated Percent low -mod jobs created 7/6 = 2019 CDBG Application S. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco $75,000.00 $57,500.00 $55,000.00 $50,000.00 Richland What impact will your project have in the community? How will you measure your success? Our goal is to continue to be the go -to commercial incubator kitchen and serve as a launching pad for food start-ups and entrepreneurs in our community. Our success will be measured by creating the jobs projected in 2018 and new and current PSK clients that remain sustainable. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income Limit Guidelines for Kennewick - Pasco - Richland Requested CDBG 1 Person 2 People 1 3 People 1 4 People 1 5 People 1 6 People 1 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 80% $40,600 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 CJJrc V ve np f ii 1, dU16 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense p Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: $52,500.00 $32,500.00 Program fees; PSK $85,000.00 operating budget Salaries OPERATIONS: Rent/Lease $62,500.00 $22,337.50 Grants, private $84,837.50 sourcing, loans Utilities Supplies CONSTRUCTION: Engineering Materials PROPERTY: Purchase Price Closing Costs OTHER: Program Development Costs (Describe) TOTAL $115,000.00 $54,837.50 $169,837.50 2019 CDBG Application 3 12. 13. Are the above "other sources" of funds secured? Please describe: A portion of the funds come directly from program and usage fees and is a forecastable knowable number. A portion comes from general fundraising that has been consistent over a five year span If you do not receive the requested funds or receive only a portion of what you request, what will you do? We would have to offer a reduction of services that have been paramount to our recent membership growth. We would have to look at updating pricing structures that would eliminate us as an option for some potential clients, especially low to moderate income clients. PSK would also have to look at a reduction in staff time which would mean reducing programs that provide economic stimulus to both PSK members and the local community. 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund oroiects that are tho oanor.i responsibility of government or to maintain the operation of a non-profit organization.) We would look to alter our client pricing structure and look to private and corporate funding resources. 15. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? 2. Is this a new activity for the organization? a. Has this activity been completed successfully in prqea ® ❑ b. Have CDBG performance goals been met in prior y® ❑ 3. Does the organization have unresolved audit findings? 4. Is staff responsible for the CDBG project new or inexperien 5. Does your project displace or relocate any individual or bus❑ 6. Does your project involve construction / renovation?❑ a. Do you own the property? El Z b. Do you have experience with federal Davis -Bacon U El7. What type of CDBG activity is your project? (Choose one) 1) Administration2) Public Service3) Economic Development 4) Affordable Housing (acquisition/rehabilitation, etc.)❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): 2019 CDBG Application Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre- award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Signature of Authorized Agency Official �Gw�l.tr'1 �4v0f Q�!/�q/ ��oNS Printed Name & Title V ,6-15-11- Date 2019 CDBG Application Community Development Block Grant Application 2019 CDBG Program Year Economic Development Special Attachment #2 Complete this page if you are proposing to provide an Economic Development" project 1. We are a: ® non-profit ❑ for-profit ❑ faith -based M 3. Describe how your project will make the most effective use of CDBG funds? Our goal is to drive down the budgetary per job costs by focusing on better client screening, enhancing our facility to offer more direct to customer sales opportunities and actively canvasing our local community to ensure we are placing businesses that meet a community based need. Is there leverage of other funds? We actively pursue grants, community contributions and private dollars to fund our budget. We also leverage kitchen usage, storage and event fees to create a homogenous budget. 4. How will you assure that CDBG funds are not substituted for other non-federal investment? We'll adhere to CDBG guidelines and stinulatinnc S. How will you demonstrate that your project will meet the minimum federal CDBG threshold of providing one full time equivalency (FTE) job (40 hours per week) per $35,000 of CDBG funds, or provide goods or services to residents of a low -moderate income (LMI) area, such that the number of LMI persons residing in the area served amounts to at least one LMI person per $350 of CDBG investment, and that at least more than 51% of the total FTE jobs created will be filled by very low, low and moderate -income npr<nnc? will you make sure that the jobs will be made available to very low, low and moderate -income persons? We'll require income verification of potential employees of PSK and/or use approved Work Source agencies that will provide that information. 6. Is your request being used for business incentives or for recruitment of a business from another rity nr state? It yes, describe in detail. Are the proposed jobs existing positions or are they new? 7. Show the number of new permanent jobs projected to be created (seasonal jobs do not count): Job Title # FTE Jobs Created # Part Time FTE # FTE Jobs Filled by # Part Time FTE hours LMI hours Filled by LMI Food Service 8 10 7 g Worker Manufacturer 2 1 Distributor Cooks Cashiers _ ­.- -r -1- .. ...... ..— .." .�v i,..,.,,..g ar euucaaon aeyona nigh school - or ajob that the business agrees to hire unqualfed persons for and provide training. income documentation is required of the first individual that fills the position created by this project. 2019 CDBG Application 6 RISK ASSESSMENT FORM C-2019-3-6 DOWNTOWN PASCO DEVELOPMENT AUTHORITY -SK PASCO SPECIALTY KITCHEN TECHNICAL ASSISTANCE # Assessment Question Yes N N/A Score 1. Is the Subrecipient new to the CDBG Pro am? 3 0 2. Is this a new activity for the subrecipient? 2 ((T� a. Has this activity been completed successfully in prior years? b. Have performance goals been met in prior 1 1 ears? 3. Does the subrecipient have unresolved audit 1 0 findings? 4. Subrecipient staff responsible for CDBG new or 1 0 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 0 f corrected? 1 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service 3 Z Economic Development Acquisition I Plannin infrastructure/facilities 0 8. Does your project involve construction / 3 d renovation? a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 0-5 points LOW RIS 6-9 points MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: Pasco Specialty Kitchen Technical Assistance Applicant: Downtown Pasco Development Authority -SK REVIEWER: Comments. concerns & questions: REQUEST $115,000 NONCDBG$ 54,838 HUD Matrix Code: 18B Eligible YES / NO Citation 570.203(b) National Objective: 570.208(a)(4) LMJ ConPlan Goal/Strategy: 2 / 2.1 Perf. Goal 10 Jobs NRSA? YES / NO OK on terms current grant? YES / NO Alloc./priority= A2 HIGH AWARD: HUD Activity: 383 12. Application meets National objectives to extremely low, very low and low Inco a persons benefit requirements? Cf) j11Vt C t YES ❑ ❑ NO Source of information: Who provided information: �ZY�} j CXV1�fJ �l7U Qr=� Survey Instrument reviewed Activity Category: 1. Application received prior to deadline? YES a NO❑ 2. Application clearly states proposal? YES a NOR 3. Was application submitted by an eligible applicant? YES a NOM 4. Project demonstrates it can be completed within project year? YES a NOR 5. Applicant documents the capability to conduct the proposed activity? YES [2 NO❑ 6. Application signed by an authorized official of the organization? YES a NOM 7. Project serves Pasco residents? YES a NO[-] 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NOEv How will conflict of interest be avoided? Conflict of Interest Statement YES E']' NOM 9. Application form is complete? YES ❑ NO© If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ Date Follow-up Action 11. Application addresses a national objective? YES [T No[] 570.208(a)(4) Benefit to low, very low and low income persons LMJ Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low Inco a persons benefit requirements? Cf) j11Vt C t YES ❑ ❑ NO Source of information: Who provided information: �ZY�} j CXV1�fJ �l7U Qr=� Survey Instrument reviewed Adequate sample/response Service Area. (See Attached Addendum 1) % Benefit to low income Client files Presumed benefit 13. Does application address a City objective (Strategic Action Plan) as stated in the 2015 — 2019 Consolidated Housing and Community Development Plan? YES [v]' NO[-] Goal / Strategy: 2 / 2.1 Support businesses that create permanent jobs for lower-income residents. 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK A2 15. Application requests funds for eligible activity(ies) YES (ja NO❑ If yes, indicate which activity (ies) — List all actions proposed for funding 570.203(b) ED Technical Assistance (51 % LMJ) Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES ❑ NOR If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NOD N* 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) If response is YES, might be needed:_ YES [if NOD where special or extensive technical assistance Reviewed by: V U ✓v (//1 Wei-- June 5 2018 Angela R Pitmalf, Block Grant Administrator Date PLAY 3 1 2013 Cni„n"ti.N17I ,'r•_ EC,0NJcP�=c Applicant Address Project Name Contact Person Telephone C-2099-4-7 HUD384 CHIP Minor Rehab Program r unity Development Block Grant Application 2019 Program Year City of Pasco— Community & Economic Development 525 N Third Avenue, Pasco, WA 99301 CHIP Minor Rehabilitation 543-5739 Block Grant Administrator Email pitmana@pasco-wa.ggv Federal Tax ID # 91-6001264 DUNS # 009974598 (required) (required) CDBG Funds Requested 115,000 Leverage 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used fnr_ a 2. description of the persons you will be serving, and why the project is needed. CDBG funds are used to provide 4 low-income households with minor rehabilitation and emergency repairs, life, health, safety code violations, energy efficient improvements, weatherization, roof, windows, etc. -«- use wrnrnunity using statistics, oemographics or other factual information. All CDBG activities in Pasco benefit primarily low -moderate income households (priority is given to households below 50% AMI) 3. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 1 Strategy # 1 Objective # 2 -DE Outcome # 2 -AFF 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority ❑ C. Low Priority ® D. No Priority ❑ Explain how your application satisfies that priority: C1— Bricks & Mortar Project resulting in preservation of affordable housing through rehabilitation or acquisition/rehabilitation (engineering & architectural design and inspection costs are allowable but limited to 15% of funded project cost. S. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) N/R a. ® You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: TBD Boundaries: Census Tract(s)# Block Groups (s)# 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. *Public service—People/Housing— Households *Homebuyer— Unit of measure is households *Rehabilitation— Unit of measure is houses *Economic Development— Unit of measure is FTEjobs and/or businesses 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50` o median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served Number Served Unit of Measure CDBG Cost Per Unit Total Cost 1" Quarter fCDBG 2" Quarter 1 LMH $25,000 $25,000 3` Quarter 2 LMH $25,000 $50,000 4` Quarter 1 LMH $25,000 $25,000 TOTAL 4 LMH $25,000 $100,000 7. Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50` o median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served S. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco $100,000 $50,000 Richland What impact will your project have in the community? How will you measure your success? The CDBG program will provide $100,000 to provide minor household repair or energy efficient health and safety improvements for 4 very low income households for the purpose of making housing affordable for these households. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income Limit Guidelines for Kennewick- Pasco - Richland Other Funds 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 80% $40,600 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 Efferfivcdnrill MIR Labor & Materials Rehab Contracts 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense p Requested CDBG Other Funds Source of Other Funds Funds TOTAL BUDGET PERSONNEL: Salaries $15,000 $15,000 ..Project Delivery OPERATIONS: I/F Admin Services CONSTRUCTION: Engineering Labor & Materials Rehab Contracts $100,000 $100,000 PROPERTY: Purchase Price Closing Costs OTHER: Professional Services TOTAL $115,000 115,000 12. 13. Are the above "other sources" of funds secured? Please describe: NA It you do not receive the requested funds or receive only a portion of what you request, what will you do? The number of projects may be scaled back to whatever is feasible. 14• If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund nrninrre .r-..,.. L- responsibility of government or to maintain the operation of a non-profit organization.) c be a NA 15. Check "yes" or "no" for each of the following questions: Assessment Question 1. Is your organization new to the CDBG program? 2. Is this a new activity for the organization? a. Has this activity been completed successfully in prior years? b. Have CDBG performance goals been met in prior years? 3. Does the organization have unresolved audit findings? Yes ❑ ❑ ® ® No ❑ ❑ 4. Is staff responsible for the CDBG project new or inexperienced? ❑ 5. Does your project displace or relocate any individual or business? 6. Does your project involve construction / renovation? ❑ a. Do you Own the property? b. Do you have experience with federal Davis -Bacon wage requirements? ® a 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service EJ Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement El Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Angela R. Pitman, Block Grant Administrator 5l3 Date RISK ASSESSMENT FORM C-2019-4-7 CITY OF PASCO-COMMUNITY & ECONOMIC DEVELOPMENT CHIP MINOR REHAB PROGRAM # Assessment Question Yes No N/A Score 1. Is the Subreci fent new to the CDBG Program? 3 0 2. Is this a new activity for the subrecipient? 0 a. Has this activity been completed lo/ 1 successfully in prior years? b. Have performance goals been met in prior 1 1 ears? 3. Does the subrecipient have unresolved audit 1 findings? 4. Subrecipient staff responsible for CDBG new or 1 0 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 0 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? 416 Public Service 3 Economic Development 2 Acquisition Planning/infrastructure/facilities hab d 8. Does your project involve construction / 3 0 renovation? a. Do you own the property? 0 /;'� L% b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 0-5 points LOW RISK 6-9 points M M RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: CHIP Minor Rehab Program Applicant: City of Pasco -Community & Economic Development REVIEWER: Comments concerns & questions: Activity Category: REQUEST $115,000 NONCDBG$ 60,000 HUD Matrix Code: 14A Eligible YES / NO Citation 570.202 National Objective: 570.208(a)(3) LMH ConPlan Goal/Strategy: 1 / 1.2 Perf. Goal 3 Household Housing Unit NRSA? YES / NO OK on terms current grant? YES / NO Alloc./priority = C1 LOW AWARD: HUD Activity: 384 1. Application received prior to deadline? YES Rr NOM 2. Application clearly states proposal? YES a NO❑ 3. Was application submitted by an eligible applicant? YES a NO❑ 4. Project demonstrates it can be completed within project year? YES ❑ NOV 5. Applicant documents the capability to conduct the proposed activity? YES [ NO❑ 6. Application signed by an authorized official of the organization? YES 2 NO❑ 7. Project serves Pasco residents? YES [ti]' NO❑ 8. Applicant have direct business relationships with CDBG Committee?YES [-INO[?A�,.,,. How will conflict of interest be avoided? Conflict of Interest Statement � Z YES a NOF] 9. Application form is complete? YES [f NO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ N Date Follow-up Action 11. Application addresses a national objective? YES NO❑ 570.208(a)(3) Benefit to low, very low and low income persons LMH Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements? ,-�. YES V NO❑ Source of information: Who provided information: Pi pjI k C f t,l}' 1 er1tS Survey Instrument reviewed Adequate sample/response Service Area. (See Attached Addendum 1) % Benefit to low income ✓ Clientfiles ,v—S Wpyo V Presumed benefit , `i+ Yecieviyl g 0 k*M' ' bencf-i is 13. Does application address a City objective (Strategic Action Plan) as stated in the 2015 — 2019 Consolidated Housing and Community Development Plan? YES [Y NO❑ Goal / Strategy: 1 / 1.2 Sustain or improve the quality of existing affordable housing stock. (Support acquisition or rehabilitation, code enforement, energy efficiency improvements, or new construction in targeted neighborhoods.) 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK C1 15. Application requests funds for eligible activity(ies) YES [a' NO[—] If yes, indicate which activity (ies) — List all actions proposed for funding 570.202 Rehab; Single -Unit Residential Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES Rr NO❑ If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NO❑ N P 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) If response is YES, might be needed:_ YES ET'NO❑ where special or extensive technical assistance Reviewed by: . June 5, 2018 Angela R Pi an, Block Grant Administrator Date z L; "VE D MAY 31 2018 CC)IANIUN!"iY & ECON_O DE';--L0,P i_1'ol Applicant Address Project Name Contact Person Telephone C-2019-4-13 HUD13 CHIP Rental Minor Rehabilitation Program 9 _C.) T _ AN Development Block Grant Application 2019 Program Year City of Pasco — Community & Economic Development 525 N Third Avenue, Pasco. WA 99301 Single Family (1-4 Units) Minor Rehabilitation Program Rosanna Johnson, Code Enforcement Officer 543-5743 Email iohnsonrPpasco-wa.gov Federal Tax iD # 91-6001264 DUNS # (required) CDBG Funds Requested 115,000 009974598 (required) Leverage $25,000 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. CDBG funds are used to provide Owners of Single Family (1-4 units) rental properties with minor rehabilitation and emergency repairs, life, health, safety code violations, energy efficient improvements, weatherization, roof, windows, etc. to benefit 4low income rental households. Describe the unmet need in the community using statistics, demographics or other factual information. All CDBG activities in Pasco benefit primarily low -moderate income households (priority is given to households below 50% AM[) 3. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 1 Strategy # 1 Objective # 2 -DE Outcome # 2 -AFF 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority ❑ C. Low Priority ® D. No Priority ❑ Explain how your application satisfies that priority: C1— Bricks & Mortar Project resulting in preservation of affordable housing through rehabilitation (engineering & architectural design and inspection costs are allowable but limited to 15% of funded project cost). 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) N/R a. ® You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: TBD Boundaries: Census Block Groups Tract(s)tl (s)ti 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. *Public service- People /Housing -Households * Homebuyer- Unit of measure is households *Rehabilitation - Unit of measure is houses * Economic Development- Unit of measure is FTEjobs and/or businesses Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost 1" Quarter 2" Quarter 3` Quarter 1 LMH $25,000 $25,000 ,e Quarter 3 LMH $25,000 $75,000 TOTAL 4 LMH $25,000 $100,000 Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served S. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco Richland What impact will your project have in the community? How will you measure your success? The CDBG program will provide $100,000 to provide minor household repair or energy efficient health and safety improvements for 4 very low income households for the purpose of making housing affordable for these households. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income Limit Guidelines for Kennewick - Pasco - Richland - 1 Person 2 People 1 3 People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100$29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 80% $40,600 $46,400 $52,200 L $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $65,300 $72,500 $78,300 $84,100$89,900 Engineering $95,700 gjECTIVe April 1, Lu16 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries $15,000 $15,000 .Project Delivery OPERATIONS: 1/F Admin Services CONSTRUCTION: Engineering Labor & Materials $25,000 Private Investment Rehab Contracts $100,000 $125,000 PROPERTY: Purchase Price Closing Costs OTHER: Professional Services TOTAL $115,000 140,000 12. 13. Are the above "other sources" of funds secured? Please describe: The owner is required to provide 25% matching funds based on the total estimated cost of rehabilitation. It you do not receive the requested funds or receive only a portion of what you request, what will you do? The number of projects may be scaled back to whatever is feasible. 14. if your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) 15% of the requested amount is allocated for project delivery. 15. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? ❑ 2. Is this a new activity for the organization? ❑ a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? ❑ 4. Is staff responsible for the CDBG project new or inexperienced? ❑ 5. Does your project displace or relocate any individual or business? ❑ 6. Does your project involve construction / renovation? ❑ a. Do you own the property? ❑ b. Do you have experience with federal Davis -Bacon wage requirements? ® ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service ❑ 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Rosanna Johnson, Code En rcement Officer Date RISK ASSESSMENT FORM C-2019-4-13 CITY OF PASCO-COMMUNITY & ECONOMIC DEVELOPMENT CHIP RENTAL MINOR REHABILITATION PROGRAM # Assessment Question Yes N/A Score 1. Is the Subrecipient new to the CDBG Program? 3 0 2. Is this a new activity for the subrecipient? 2 0 a. Has this activity been completed 1 successfully in prior years? b. Have performance goals been met in prior 1 1 ears? 3. Does the subrecipient have unresolved audit 1 findings? 4. Subrecipient staff responsible for CDBG new or 1 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 0' ' corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service 3 Economic Development 2 Acquisition _L Plannin infrastructure/facilities l�"`�`rJ 0 8. Does your project involve construction / 0 renovation? a. Do you own the property? 0 �j- b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: /1 `T 0-5 points LOW RISK 6- points MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK Game Ctivt aS ("),"waa r 0 i_Pd �ehaG� CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: CHIP Rental Minor Rehabilitation Program Applicant: City of Pasco -Community & Economic Development REVIEWER: Comments. concerns & questions: Activity Category: REQUEST $115,000 NONCDBG$ 60,000 HUD Matrix Code: 14A Eligible YES / NO Citation 570.202 National Objective: 570.208(a)(3) LMH ConPlan Goal/Strategy: 1 / 1.2 Perf. Goal 3 Household Housing Unit NRSA? YES / NO OK on terms current grant? YES / NO Alloc./priority = C1 LOW AWARD: HUD Activity: 1. Application received prior to deadline? YES 02"NO❑ 2. Application clearly states proposal? YES B�KNO❑ 3. Was application submitted by an eligible applicant? YESj? NO[] 4. Project demonstrates it can be completed within project year? YES ❑ NOKK 5. Applicant documents the capability to conduct the proposed activity? YES 52r NO❑ 6. Application signed by an authorized official of the organization? YES [!}r NO[-] 7. Project serves Pasco residents? YES [}ZNO❑ 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NOUY ���" How will conflict of interest be avoided? Conflict of Interest Statement 1f0%7- YES 0 NO❑ 9. Application form is complete? YES 0 NO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ Date Follow-up Action 11. Application addresses a national objective? YES ❑ NO[-] 570.208(a)(3) Benefit to low, very low and low income persons LMH Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit ❑ requirements? YES 0' NO Source of information: Who provided information: Survey Instrument reviewed Adequate sample/response Service Area. (See Attached Addendum 1) % Benefit to low income. Client files Presumed benefit 13. Does application address a City objective (Strategic Action Plan) as stated in the 2015 — 2019 Consolidated Housing and Community Development Plan? YES R NO❑ Goal / Strategy: 1 / 1.2 Sustain or improve the quality of existing affordable housing stock. (Support acquisition or rehabilitation, code enforement, energy efficiency improvements, or new construction in targeted neighborhoods.) 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK C1 15. Application requests funds for eligible activity(ies) YES B2"NO❑ If yes, indicate which activity (ies) — List all actions proposed for funding 570.202 Rehab; Single -Unit Residential Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) y (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant Dew to the City of Pasco's CDBG Program? YES ❑ NO(Z If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NO❑ 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) YES ❑ NOR If response is YES, identify potential compliance areas where special or extensive technical assistance might be needed: �,(jn 5 f ✓U%� 1 fM /fit Reviewed by: �. /3i�L� June 5, 2018 Angela R Pi man, Block Grant Administrator Date C-2018-8 HUD385 Code Enforcement Officer RECEIVEM JUN 0 9 2018 I COP""FlUNj1Y $ ECONO e f ME-Vi--.L0PW N'T unity Development Block Grant Application ~� 2019 Program Year Applicant City of Pasco — Community and Economic Development Address 525 N Third Avenue, Pasco, WA 99301 Project Name Code Enforcement Officer Contact Person Troy Hendren, Inspection Services Manager lu. `V Telephone 543-5736 Federal Tax ID # 91-6001264 (required) CDBG Funds Requested 70,000 Email HendrentCnloasco-wa eov DUNS # 009974598 (required) Leverage 417,061 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. Mitigation of blighted/substandard housing conditions, property nuisances and fire hazards and blight elimination education of residents of low -moderate income areas. 2. Describe the unmet need in the community using statistics, demographics or other factual Blight conditions, property nuisances and fire hazards in homes and upon properties owned and/or occupied by low -moderate income families and lack of education of minimum housing and property maintenance standards for low -moderate income households. Property and housing conditions in older neighborhoods will continue to decline without constant Code Enforcement and education efforts. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 1 Strategy # 1.2 Objective # 2 Outcome # 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ® B. Average Priority ❑ C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: Funds would be used to pay for a portion or the salary and benefits for a Code Enforcement Officer to conduct inspections in low -moderate revitalization neighborhoods. S. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ® Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: Boundaries: Census 201, 202, 203, 204, 206 Tract(s)# Block Groups All BG's in 201, 202, 203, 204 and 206 (s)# specifically Block Groups 1, 2 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. 7 *Public service — People/Housing —Households * Homebuyer— Unit of measure is households *Rehabilitation — Unit of measure is houses * Economic Development— Unit of measure is FTEjobs and/or businesses Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 23835 32180 2019 CDBG Application Process 5 Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost 1" Quarter 130 Houses/Properties 'Quarter 130 Houses/Properties 3` Quarter 130 Houses/Properties 4` Quarter 130 Houses/Properties TOTAL 520 Houses/Properties Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 23835 32180 2019 CDBG Application Process 5 8. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco 70,000 48,000 48,000 48,000 Richland What impact will your project have in the community? How will you measure your success? 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income Limit Guidelines for Kennewick - Pasco - Richland Requested CDBG 1 Person 2 People People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 20,780 $25,100 $29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 32,650 :$65,300 $36,250 $39,150 $42,050 $44,950 $47,850 80% $40,600 $46,400 52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $72,500 08,300 $84,100 $89,900 $95,700 tpecrive Apro 1, 2uix 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: Salaries 70,000 417,061 General Fund 487,061 OPERATIONS: Rent/Lease Utilities Supplies CONSTRUCTION: Engineering Materials Labor / Contracts PROPERTY: Purchase Price Closing Costs OTHER: (Describe) TOTAL $70,000 417,061 487,061 2019 CDBG Application Process 12. 13. Are the above "other sources" of funds secured? Please describe: Yes the "other Funds" are secured and will only be paid from the city's general fund. If you do not receive the requested funds or receive only a portion of what you request, what will you do? Nuisance conditions in census tract properties occupied by low -moderate income families will remain unabated and the neighborhoods will continue to deteriorate and fewer persons will be served. 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund protects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Staff time is necessary for this program. if staff time were reduced or eliminated the neighborhoods would rapidly decline and crime inevitable would increase to disenfranchisement. IS. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? ❑ 2. Is this a new activity for the organization? ❑ a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? ❑ 4. Is staff responsible for the CDBG project new or inexperienced? 5. Does your project displace or relocate any individual or business? ❑ 6. Does your project involve construction / renovation? a. Do you own the property? ❑ b. Do you have experience with federal Davis -Bacon wage requirements? ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service ❑ 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): \1/J 2019 CDBG Application Process Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: / Services Manager Date 2019 CDBG Application Process RISK ASSESSMENT FORM C-2019-6-8 CITY OF PASCO-COMMUNITY & ECONOMIC DEVELOPMENT CODE ENFORCEMENT OFFICER # Assessment Question Yes Score 1. Is the Subreci fent new to the CDBG Program? 32. VNON1 Is this a new activity for the subrecipient? 2 a. Has this activity been completed ® 1 successfully in prior years? b. Have performance goals been met in prior 1 ears? 3. Does the subrecipient have unresolved audit 1 0 findin s? 4. Subrecipient staff responsible for CDBG new or 1 0 inexperienced? 0 5. Have all prior monitoring issues or findings been 1 2 corrected? 6. Does your project displace or relocate any 3 individual or business? 3 7. What type of Activity? Public Service 3 Economic Development 2 Acquisition Plannin infrastructure/facilities I...VJ 8. Does your project involve construction / 3 renovation? a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 1 10. Totalscore 11. CIRCLE RISK FACTOR: 0-5 points LOW RISK 6-9 points MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITE( OF PASCO 2019 CDBG APPUCATION REVIEW Project Title: Code Enforcement Officer Applicant: City of Pasco -Community & Economic Development REVIEWER: Comments. concerns & questions: Activity Category: REQUEST $ 70,000 NONCDBG$417,061 HUD Matrix Code: 15 Eligible YES / NO Citation 570.202(c) National Objective: 570.208(a)(1) LMA ConPlan Goal/Strategy: 1 / 1.2 Perf. Goal 500 Household Housing Unit NRSA? YES / NO OK on terms current grant? YES / NO Alloc./priority = Al HIGH AWARD: HUD Activity: 385 C`�- 20 - LCL 1. Application received prior to deadline? YES [�J' NO❑ 2. Application clearly states proposal? YES [ti]' NO❑ 3. Was application submitted by an eligible applicant? YES Q- NO❑ 4. Project demonstrates it can be completed within project year? YES [a NO❑ 5. Applicant documents the capability to conduct the proposed activity? YES [✓} NO❑ 6. Application signed by an authorized official of the organization? YES a NO[] 7. Project serves Pasco residents? YES G;KNO❑ 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NO[' K15(01— �� How will conflict of interest be avoided? Conflict of Interest Statement r � V S (02 YES [ NOM 9. Application form is complete? YES Q' NO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ Date Follow-up Action 11. Application addresses a national objective? YES ❑ NO❑ 570.208(a)(1) Benefit to low, very low and low income persons LMA Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements?YES [D/NO❑ Source of information: Who provided information: -LW VSD i31`\ I N - Survey Instrument reviewed Adequate sample/response Service Area.i K- 3 (See Attached Addendum 1) �• % Benefit to low income 2,Un IR 2 C1 S Client files Presumed benefit 13. Does application address a City obiective (Strategic Action Plan) as stated in the 2015 — 2019 Consolidated Housing and Community Development Plan? YES ['NO[:] Goal / Strategy: 1 / 1.2 Sustain or improve the quality of existing affordable housing stock. (Support acquisition or rehabilitation, code enforement, energy efficiency improvements, or new construction in targeted neighborhoods.) 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK Al 15. Application requests funds for eligible activity(ies) YES ❑V' NOF] If yes, indicate which activity (ies) — List all actions proposed for funding 570.202(c) Code Enforcement Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES ❑ NO[' If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NO❑ Q (t 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) M■�111pa If response is YES, identify potential compliance areas where special or extensive technical assistance might be needed: Reviewed by: Vi�YK ifiK�l June 5, 2018 Angela R Rtman, Block Grant Administrator Date CITY OF PASCO 2019 CDBG APPLICATION REVIEW - APPENDIX 1 SERVICE AREA DETERMINATION LMA HUD Activity #385 Project Title: Code Enforcement Officer Applicant: City of Pasco -Community & Economic Development PROPOSED PROJECT: Code Enforcement, Code Enforcement Officer, CDBG funds provide a portion of the salary and benefits for one of five code enforcement officers to help bring approximately 500 properies into compliance with City codes. Code enforcement encourages property owners to maintain housing units to minimum property standards and improves neighborhood appearance in primarily low to moderate income neighborhoods (Census Tracts 201, 202, 203, 204 and 206). Location of recipient/subrecipient (address): 525 N Third Avenue What are the physical boundaries: LMA3-Code Enforcement - Defined as Census Tracts 201, 202, 203 and204 all block groups. CT.BG 201.1-5, CT202.1-3, CT 203.1.1-3, CT 204.1.1.6 (LMISD 8/4/2017 220,000LLM/29295 LMU 75.1%) Is the area pre -determined?: C F nfixCQi�i ed c\sc, Qtnm ay eA a. Police precinct b. Fire station School Other 1 Is the area in a community-based planning or service map? l n�Q, I n-&Cp�Y cn 1 a. Library b. Parks (specify) c. Playground Pool e Other Does the activity serve only small areas such as a residential neighborhood iuvement area which is limited to a few census block groups surrounding the area in which they are located? a. Curb, gutter and sidewalk b. Streetlights & Trees c. Neighborhood Improvement Plan d. Revitalization Area e. Other Factors: �"71. Nature of the Activity v2. Location of the Activity ,/3. Barriers to accessibility ✓4. Available Comparable Activities — l/5. Fit of Service Area V6. Commercial Service Areas \ J (A JA C -t y -S Oss�o�nec�, 3 oA1ruY-s Sevv\tAS FACTORS FOR DETERMINING SERVICE AREA When grantee does not have a pre -determined identification of the area served for a given facility or service, it is necessary to determine the service area for qualification under LMA benefit. Service area determination will generally be accepted by HUD unless the grantee -defined area is clearly too small or too large. Factors to be considered in making the determination of the area served are: Nature of the Activit In determining the boundaries of the area serviced by a facility, its size and how it is equipped need to be considered. Example, a park expected to serve an entire neighborhood cannot be so small or have so little equipment (number of swings, slides, etc.) that it would only be able to serve a handful of persons at any one time. Conversely, a park which contains three ballfields or a ballfield with grandstands cannot reasonably be said to be designed to serve a single neighborhood. The same comparison would apply to the case of assisting a small, two- lane street in a residential neighborhood versus that of an existing arterial four -lane street that may pass through the neighborhood but is clearly used primarily by persons passing through from other areas. Location of the Activity: - Where an activity is located will affect its capacity to serve particular area, especially when the location of a comparable activity is considered. A library, for example, cannot reasonably be claimed to benefit an area that does not include the area in which it is located. When a facility is located near the boundary of a particular neighborhood, its service area would be expected to include portions of the adjacent neighborhood as well as the one in which it is locate. (Note that the grantee may carry out activities that are even outside its jurisdiction if it is done in accordance with §570.309.) Accessibilitv issues The accessibility of the activity also needs to be considered in defining the area served. For example, if a river or an interstate highway forms a geographic barrier that separates persons residing n an area in a way that precludes them from taking advantage of a facility that is otherwise nearby, that area should not be included in determining the service area. Other limits to accessibility may apply to particular activities. For example, the amount of fees to be charged, the time or duration that an activity would be available, access to transportation and parking, and the distance to be traveled can all constitute barriers to the ability of persons to benefit. Language barriers might also constitute an accessibility issue in a particular circumstance. Available comparable activities: The nature, location, and accessibility of comparable facilities and services must also be considered in defining a service area. In most cases, the service area for one activity should not overlap with that of a comparable activity (e.g., two community centers, two clinics, or two neighborhood housing counseling services). FIT OF SERVICE AREA Because the regulations require that census data be used to the maximum extent feasible for determining the income of persons residing in service area, the boundaries of the service area determined by the grantee for the activity need to be compared with the boundaries of census divisions (tracts, block groups, etc.). The census divisions that best fall within the service area should be used for defining the service area for purposes of reporting on the activity and for calculating the percentage of L/M income persons residing in that area. While this means that the census divisions chosen for this purpose may exclude some limited number of persons that are in the actual service area or include some who are not, the practicality of using the census data will override unless the proportion of persons so excluded or included is too great. The alternative would be to survey excluded/included persons and to adjust the data obtained from the census computer runs accordingly. Surveys can be quite costly and their use should be limited whenever possible. COMMERCIAL SERVICE AREAS A store will usually be considered to serve an area generally. Where the business itself has had a recent market survey to define the area it serves, it should be used for CDBG purposes. Where it does not have such a survey, an analysis of the location and accessibility of comparable stores should be taken to define the area served. When the CDBG assistance provided is not to a particular business but to the shopping center or commercial strip in which it is located (e.g., fagade improvements), the area served would be that of the entire center or strip. Again, an analysis of comparable centers/strips should be undertaken in defining the service area. Note that it may not always be possible to define the area served by a commercial business, such as in the case where the businesses depend on tourists. Moreover, some commercial facilities serve a very broad area (e.g., a regional shopping mall) and the area may be so large an area that it is unlikely to meet the 51 % L/M income residents test. RECEIVED JUN 0 1 2010 Community Development Block Grant Application COMMUNITY & ECONOMIC OEVELOPMENT 2019 Program Year Applicant City of Pasco —Administrative & Community Services Address 110 S. 4" Project Name Pasco Specialty Kitchen — Kitchen Expansion Contact Person Dan Dotta Telephone 509-543-5739 Email dottac10Pasco-wa.gov Federal Tax ID # 91-6001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $150,000.00 Leverage $50,000.00 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a 2. description of the persons you will be serving, and why the project is needed. The CDBG grant allows PSK to serve low, low -moderate and above individuals interested in starting a food business, whether catering, manufacturing, baking or mobile vending. These micro -enterprises foster economic development by creating jobs in Pasco and the surrounding community. The funds we are requesting would be used to update our facility to keep up with the growing demands of an evolving food need in our community and enhance our ability to facilitate more clients and in turn create more local jobs keep local economy money working for Pasco. Facility improvements will include redesign of kitchen area to add one additional kitchen area. or Other PSK is the only commercial kitchen in the area that is both a commissary kitchen as well as a USDA certified facility. This allows PSK to be a viable option to all types of food service entrepreneurs and the only facility that is legally able to produce products that can be sold online. According to Forbes magazine, smaller start- ups with less than 20 employees have a higher failure rate in the first 1-3 years then the national average which already has a high failure rate in that same window. This number is further exacerbated when a 3 - month reserve is not available. PSK has a target of helping the very people that meet all of these criteria and our 3 -year renewable membership helps keep costs low. This allows us to serve the Pasco community which has a higher percentage of low to moderate income individuals. 3. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 2 Strategy # 1, 2, 3, 4 Objective # 3 Outcome # 1 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ® B. Average Priority ❑ C. Low Priority ❑ D. No Priority ❑ Py Explain how your application satisfies that priority: PSK creates jobs for individuals with low and low -moderate income. We are requesting building funds to do facility improvements which will allow us to expand PSK and generate more availability to use the facility, which in turn generates more jobs created at the PSK. 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ® Your project serves only the following clientele: (check only one box) Elderly persons ❑ Homeless persons ❑ Severely disabled adults Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV Battered spouses n Misrant farm workers F1 Other: Describe Existing Commercial Kitchen clientele includes Pasco High School Culinary Arts Class students, micro - enterprise business owners, and their employees. C. ❑ Your project will create jobs that employ low to employees. d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Boundaries: Census Tract(s)# Block Groups (s)# 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. *Public Service—People/Housing—Households *Homebuyer— Unit of measure is households *Rehabilitation— Unit of measure is houses * Economic Development— Unit ofineasure is FTEjobs and/or businesses Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost 1" Quarter 5 Econ Dev $7600.00 $38,000.00 Jobs/Business 2" Quarter 8 Econ Dev $5,750.00 $46,000.00 lobs/Business B' Quarter 8 Econ Dev $5,750.00 $46,000.00 Jobs/Business 4` Quarter 4 Econ Dev $5,000.00 $20,000.00 Jobs/Business TOTAL 25 $150,000.00 Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income 8 Number of clients below 50% median income 13 Number of clients below 80% median income 4 8. What is the dollar amount of CDBG funds your agency has received in the past four years? 4 2018 2017 2016 2015 Kennewick Pasco $75,000.00 $57,500.00 $55,000.00 $50,000.00 Richland What impact will your project have in the community? How will you measure your success? Our goal is to continue to be the go -to commercial incubator kitchen and serve as a launching pad for food start-ups and entrepreneurs in our community. Our success will be measured by creating the jobs projected in 2018 and new and current PSK clients that remain sustainable. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income limit Guidelines for Kennewick- Pasco - Richland 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 80% $40,600 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 Effective April 1, 2018 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. 12. 13. Expense Requested CDBG Other Funds Source of Other TOTAL BUDGET Funds Funds PERSONNEL: $25,000.00 $15,000.00 Program fees; PSK $40,000.00 operating budget Salaries OPERATIONS: New Equipment $60,000.00 $20,000.00 Grants, private $80,000.00 sourcing, loans Utilities Supplies CONSTRUCTION: Engineering $65,000.00 $15,000.00 $80,000.00 Materials PROPERTY: Purchase Price Closing Costs OTHER: Program Development Costs (Describe) TOTAL $150,00.00 $50,000.00 $200,000.00 Are the above 'Other sources" of funds secured? Please describe: A portion of the funds come directly from program and usage fees and is a forecastable knowable number. A portion comes from general fundraising that has been consistent over a five year span. If you do not receive the requested funds or receive only a portion of what you request, what will you do? We not be able to expand services and we would maintain operations, job creations and local economy impact at around 500 of the projections that we has proposed in this application. 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) Outside of the additional staff funding request this would be a onetime update construction cost. We anticipate the increase in clients would be sufficient to cover the re -accruing costs of the additional staff member to cover the additional clients we would be serving barring the remodel. 35. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? ❑ 2. Is this a new activity for the organization? ❑ a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? ❑ 4. Is staff responsible for the CDBG project new or inexperienced? ❑ 5. Does your project displace or relocate any individual or business? 6. Does your project involve construction / renovation? ® ❑ a. Do you own the property? ❑ b. Do you have experience with federal Davis -Bacon wage requirements? ® ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service ❑ 3) Economic Development 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): Certifications and Assurances ]/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY ,4Y . J.4 Signature of Authorized Agency Official Is" dJ 0 ��— /t'v-LS Printed Name & Title Date CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: Certified Commercial Kitchen Facility Rehabilitation-QXyusj60 Applicant: City of Pasco -Administrative & Community Services REVIEWER: Comments. concerns & auestions Activity Category: REQUEST $150,000 NONCDBG$ 50,000 HUD Matrix Code: 14E Eligible YES / NO Citation 570.202 National Objective: 570.208(a)(2) LMC ConPlan Goal/Strategy: 2 / 2.7 Perf. Goal 32 People Assisted NRSA?YES/NO OK on terms current grant? YES / NO Alloc./priority = Al HIGH AWARD: $ 72,000 HUD Activity: 1. Application received prior to deadline? YES [f (NO❑ 2. Application clearly states proposal? YES V NO❑ 3. Was application submitted by an eligible applicant? YES VNO❑ 4. Project demonstrates it can be completed within project year? YES ❑ NO[j2' 5. Applicant documents the capability to conduct the proposed activity? YES R NO❑ 6. Application signed by an authorized official of the organization? YES [' NO❑ 7. Project serves Pasco residents? YES [a' NO❑ 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NOR How will conflict of interest be avoided? Conflict of Interest Statement YES 0 NO❑ 9. Application form is complete? YES [rNO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ Date Follow-up Action 11. Application addresses a national objective? YES ❑ NO❑ 570.208(x)(2) Benefit to low, very low and low income persons LMC Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons bene,,Lv� benefit requirements? YES N0❑ Source of information: Who provided information: Survey Instrument reviewed Adequate sample/response Service Area. (See Attached Addendum 1) % Benefit to low income Client files (.4m^A-ct-4 Presumed benefit 13. Does application address a City objective (Strategic Action Plan) as stated in the 2015 —2019 Consolidated Housing and Community Development Plan? YES ANO[:] Goal / Strategy: 2 / 2.7 Support the revitalization of neighborhoods by improving and supporting public facilities that serve low- and moderate -income neighborhoods and households. 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK Al 15. Application requests funds for eligible activity(ies) YES VNO❑ If yes, indicate which activity (ies) — List all actions proposed for funding 570.202 Rehab; Publicly or Privately -Owned Commercial/Industrial Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES ❑ NOE' If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NOD 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) If response is YES, might be needed:_ YES UVJ NO❑ areas where special or extensive technical assistance Reviewed by: a t/Cifi R fes-- June 5, 2018 Angela Grant Administrator Date RISK ASSESSMENT FORM C-2019-5-9 CITY OF PASCO-ADMINISTRATIVE & COMMUNITY SERVICES CERTIFIED COMMERCIAL KITCHEN FACILITY REHABILITATION Ifbookt L Krre4e74 E} PA-Nsto&t # Assessment Question Yes o N/A Score 1. Is the Subrecipient new to the CDBG Program? 3 0 2. Is this a new activity for the subrecipient? 2 0 a. Has this activity been completed 1 successfully in prior years? b. Have performance goals been met in prior 1 1 years? 3. Does the subrecipient have unresolved audit 1 0 findings? 4. Subrecipient staff responsible for CDBG new or 1 0 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 0 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service 3 Economic Development 2 Acquisition 1 Planning/infrastructure/facilities 0 S. Does your project involve construction / 3 0 renovation? a. Do you own the property? 00 1 woe b. Do you have construction con: tract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 2 J 0-5 points LOW RIS - pomts MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK JUN 0 1 2010 Com c0r>Rs>• UN1-rf & E'-ONlof„Ic DEVELORMENT Applicant Address Project Name Contact Person Telephone V -'.1i -,-1V ..V Pasco Neighborhood Business District Improvements Development Block Grant Application 2019 Program Year City of Oasco Public Works Department 525 North V Avenue; Pasco WA 99301 544-3080 Email fordd@pasco-wa.gov Federal Tax ID # 91-6001264 DUNS # #070972799 (required) (required) CDBG Funds Requested $250,000 Leverage $500,000 1. Describe your project and its proposed location, including what exactly the CDBG funds will ha 1,1,d f 2. 3. or the persons you will be the Proiect is Pedestrian safety and disability access improvements to downtown Pasco Neighborhood Business District, in the vicinity of Lewis Street, between 2nd and 5th Avenues. Describe the unmet need in the community using statistics, demographics or other factual information. The neighborhood business district is in an economically distressed census tract, recently designated as a federal Opportunity Zone. In addition to the concentration of poverty and unemployment, the neighborhood also suffers from substantial levels of homelessness and transient activity. Property values in the area have been depressed, and a number of buildings are vacant or underutilized. While the city has replaced the most hazardous individual sidewalk panels, a number of sections still require replacement, in addition to pedestrian lighting and accessibility improvements to ensure compliance with the Americans with Disabilities Act. Refer to the Community Priority Needs (Attachment B) —what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 2019 CDBG Application Process 1, 2, 40 Strategy # 7, Objective # 1 Outcome # 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ® B. Average Priority ❑ C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: a. Project will reduce barriers for physically impaired person by removing hazards ensuring ADA compliance. b. Improvements to public facility c. Neighborhood preservation and revitalization 5• How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ❑ Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ® Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: Lewis Street, 4`h Avenue Boundaries:2na Ave to 51h Ave; Clark Street to Columbia Street Census 964- Block Groups Tract(s)# PU42) Po51p^�o�{ (s)# alr 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how manyjobs created or retained. Do not inflate yourestimates — the numbers provided will be used to assess your proposed project's success. *Public service - People/Housing- Households *Homebuyer- Unit of measure is households *Rehabilitation- Unit of measure is houses *Economic Development- Unit of measure is FTEiobs and/or businesses Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost W 7. Of the total "number served" listed in the above table, please categorize vour clientele by the fniln.in" Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 10% 15% 60% 8. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2015 2014 2013 Kennewick Pasco Richland What impact will your project have in the community? Now will you measure your success? The project will improve pedestrian safety and accessibility for low income residents and people with disabilities. It will also improve the sustainability of the neighborhood business district by improving safety and accessibility. Success will be measured by reduction in damage claims, reduction in -street crimes, increased business activity, increased attendance at festivals and events, increased property values, employment and sales tax. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. HUD income Limit Guidelines for Kennewick —Pasco -Richland 2 People 3 People 4 People 5 People 6 People 7 People 8 People W$5O,800 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Effectiv A '11 'n'o $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 e pn , 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. 12. 13. Expense P Requested CDBG Other Funds Source of Other Funds Funds TOTAL BUDGET PERSONNEL: Salaries OPERATIONS: Rent/Lease Utilities Supplies CONSTRUCTION: Engineering $250,000 $500,000 Arterial Street $750,000 Fund Materials Labor/ Contracts PROPERTY: Purchase Price Closing Costs OTHER: (Describe) TOTAL 250000 500000 750000 Are the above "other sources" of funds secured? Please describe: Yes, the Arterial Street Fund has a balance available, and will also be reprogrammed as part of the 2019-20 biennial budget. n you co not receive the requested funds or receive only a portion of what you request, what will you do? The project will be ongoing for a five year period, with various phases completed as funding becomes available. The CDBG funds are sufficient to complete a half block improvement, which is a section that provides all of the elements described in the project. 14. if your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund oroiects that aro tho responsibility of government or to maintain the operation of a non-profit organization.) NA 15. Check "yes" or "no" for each of the following questions: Assessment Question Yes I No 1. Is your organization new to the CDBG program? 2. Is this a new activity for the organization? a. Has this activity been completed successfully in p=ears? ® ❑ b. Have CDBG performance goals been met in prior El 3. Does the organization have unresolved audit findings? 4. Is staff responsible for the CDBG project new or inexperienced? ❑ 5. Does your project displace or relocate any individual or business? Li 6. Does your project involve construction / renovation? a. Do you own the property? ® F] b. Do you have experience with federal Davis -Bacon wage requirements?® 0 7. What type of CDBG activity is your project? (Choose one) 1) Administration 2) Public Service 3) Economic Development E] 4) Affordable Housing (acquisition/rehabilitation, etc.) 5) Public Facility (Buildings/Parks, etc.) 6) Code Enforcement 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) 8) Revitalization (Describe): ❑ Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached; understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre- award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: Signature of Authorized Agency Official Dan Ford, City Engineer Printed Name & Title _6/1/2018 Date PASCO NEIGHBORHOOD BUSINESS DISTRICT PROJECT AREA 17'travel W LEWIS ST. a 17'travel W LEWIS ST. t� 4 s 17'travel W LEWIS ST. RISK ASSESSMENT FORM C-2019-7-10 CITY OF PASCO-PUBLIC WORKS PASCO NEIGHBORHOOD BUSINESS DISTRICT IMPROVEMENTS # Assessment Question Yes No N/A Score 1. Is the Subreci ient new to the CDBG Program? 3 0 2. Is this a new activity for the subrecipient? 2 a. Has this activity been completed 0 1 successfully in prior years? b. Have performance goals been met in prior 0 1 1 years? 3. Does the subrecipient have unresolved audit 1 findings? 4. Subrecipient staff responsible for CDBG new or 1 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 0 I corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service 3 Economic Development 2 Acquisition 1 Planning/infrastructure/facilities 8. Does your project involve construction / 0 renovation? a. Do you own the property? 1 b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 0-5 points LOW RISK 6-9 points MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITY OF PASCO 2019 CDBG APPLICATION REVIEW Project Title: Pasco Neighborhood Business District Improvements Applicant: City of Pasco -Public Works REVIEWER: Comments concerns & auestions Activity Category: PF REQUEST $250,000 NONCDBG$500,0o0 HUD Matrix Code: 03L Eligible YES / NO Citation 570.201(c) National Objective: 570.208(a)(1) LMA ConPlan Goal/Strategy: 2 12.5 Perf. Goal 5810 People Assisted NRSA?YES /NO OK on terms current grant? YES / NO Alloc./priority = Al HIGH AWARD: $ HUD Activity: 1. Application received prior to deadline? YES O�r NO❑ 2. Application clearly states proposal? YES NO[:] 3. Was application submitted by an eligible applicant? YES[j�' NO[] 4. Project demonstrates it can be completed within project year? YES ❑ NOR" 5. Applicant documents the capability to conduct the proposed activity? YES NO 6. Application signed by an authorized official of the organization? YES ❑ N 7. Project serves Pasco residents? YES 0' NO[] 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NOEa— How will conflict of interest be avoided? Conflict of Interest Statement AM Z YES [V NO❑ ta*(S 9. Application form is complete? N YES ❑ NOV /{ If NO, indicate missing information needed ! 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO❑ Date Follow-up Action 11. Application addresses a national objective? YES ❑ NO[] 570.208(a)(1) Benefit to low, very low and low income persons LMA Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefi requirements? YES Z NO❑ Source of information: Who provided information: Survey Instrument reviewed Adequate sample/response Service Area. (See Attached Addendum 1) % Benefit to low income Client files Presumed benefit 13. Does application address a City objective (Strategic Action Plan) as stated in the 2015 —_2 19 Consolidated Housing and Community Development Plan? YES [j]i" NOD Goal / Strategy: 2 / 2.5 Improve access for persons with disabilities and the elderly by improving streets and sidewalk systems. 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy.h RANK Al 15. Application requests funds for eligible activity(ies) YES P'NO❑ If yes, indicate which activity (ies) — List all actions proposed for funding 570.201(c) Sidewalks Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES ❑ MnaG If applicant is new (and is proposing a public service activity) does applicant document that the activity is new or an increased service level? YES ❑ NOF 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) If response is YES, might be needed:_ YES VLj NO❑ or extensive technical assistance Reviewed by: (JVLWdA n, rJ.V1rV1` June 5, 2018 Angela R Atman, Block Grant Administrator Date CITY OF PASCO 2019 CDBG APPLICATION REVIEW -APPENDIX SERVICE AREA DETERMINATION LMA HUD Activity # Project Title: Pasco Neighborhood Business District Improvements Applicant: City of Pasco -Public Works PROPOSED PROJECT: Community Infrastructure Pasco Neighborhood Business District Improvements, CDBG funds are requested for pedestrian safety and disability access improvements to downtown Pasco Nieghborhood Business District in the Vicinity of 4th and Lewis Streets between 2nd and 4th, and Clark and Columbia. Location of recipient/subrecipient (address): 525 N Third Avenue What are the physical boundaries: so(0 Z LMA+The Pasco Neighborhood Busines Disctrict Improvements project improves pedestrian safety and disability access in the vicinity of Lewis Street between 2nd and 5th and 4th Avenue between Clark and Columbia Streets. /' Service Area Boundary: I-182/US-395 to the northwest and US -12 to A Street/Columbia River southeast. 46 CT201.2,3,4, CT202.1-3, CT203.1,3, CT204.1-6 (LMISD 8/4/2017 20275 LM/26955 LMU 75.22%) p( Is the area pre -determined?:, a. Police precinct b. Fire station c. School d. Other Is the area in a community-based planning or service map? ?t4J1 f W 612PA_P - a. Library b. Parks (specify) c. Playground Pool V. Other Does the activity serve only small areas such as a residential neighborhood improvement area which is limited to a few census block groups surrounding the area in w tc ey are oca e . Curb, gutter and sidewalk Streetlights & Trees Neighborhood Improvement Plan d Revitalization Area e. Other Factors: (�l , Nature of the Activity Location of the Activity Barriers to accessibility 4. Available Comparable Activities 5. Fit of Service Area 6. Commercial Service Areas 5v pvevldrs Giccesrs;�l`!� l� t�ew FACTORS FOR DETERMINING SERVICE AREA When grantee does not have a pre -determined identification of the area served for a given facility or service, it is necessary to determine the service area for qualification under LMA benefit. Service area determination will generally be accepted by HUD unless the grantee -defined area is clearly too small or too large. Factors to be considered in making the determination of the area served are: Nature of the Activity: In determining the boundaries of the area serviced by a facility, its size and how it is equipped need to be considered. Example, a park expected to serve an entire neighborhood cannot be so small or have so little equipment (number of swings, slides, etc.) that it would only be able to serve a handful of persons at any one time. Conversely, a park which contains three ballfields or a ballfield with grandstands cannot reasonably be said to be designed to serve a single neighborhood. The same comparison would apply to the case of assisting a small, two- lane street in a residential neighborhood versus that of an existing arterial four -lane street that may pass through the neighborhood but is clearly used primarily by persons passing through from other areas. Location of the Activity: Where an activity is located will affect its capacity to serve particular area, especially when the location of a comparable activity is considered. A library, for example, cannot reasonably be claimed to benefit an area that does not include the area in which it is located. When a facility is located near the boundary of a particular neighborhood its service area would be expected to include portions of the adjacent neighborhood as well as the one in which it is locate. (Note that the grantee may carry out activities that are even outside its jurisdiction if it is done in accordance with §570.309.) Accessibility issues The accessibility of the activity also needs to be considered in defining the area served. For example, if a river or an interstate highway forms a geographic barrier that separates persons residing n an area in a way that precludes them from taking advantage of a facility that is otherwise nearby, that area should not be included in determining the service area. Other limits to accessibility may apply to particular activities. For example, the amount of fees to be charged, the time or duration that an activity would be available, access to transportation and parking, and the distance to be traveled can all constitute barriers to the ability of persons to benefit. Language barriers might also constitute an accessibility issue in a particular circumstance. Available comparable activities: The nature, location, and accessibility of comparable facilities and services must also be considered in defining a service area. In most cases, the service area for one activity should not overlap with that of a comparable activity (e.g., two community centers, two clinics, or two neighborhood housing counseling services). FIT OF SERVICE AREA Because the regulations require that census data be used to the maximum extent feasible for determining the income of persons residing in service area, the boundaries of the service area determined by the grantee for the activity need to be compared with the boundaries of census divisions (tracts, block groups, etc.). The census divisions that best fall within the service area should be used for defining the service area for purposes of reporting on the activity and for calculating the percentage of LJM income persons residing in that area. While this means that the census divisions chosen for this purpose may exclude some limited number of persons that are in the actual service area or include some who are not, the practicality of using the census data will override unless the proportion of persons so excluded or included is too great. The alternative would be to survey excluded/included persons and to adjust the data obtained from the census computer runs accordingly. Surveys can be quite costly and their use should be limited whenever possible. COMMERCIAL SERVICE AREAS A store will usually be considered to serve an area generally. Where the business itself has had a recent market survey to define the area it serves, it should be used for CDBG purposes. Where it does not have such a survey, an analysis of the location and accessibility of comparable stores should be taken to define the area served. When the CDBG assistance provided is not to a particular business but to the shopping center or commercial strip in which it is located (e.g., fagade improvements), the area served would be that of the entire center or strip. Again, an analysis of comparable centers/strips should be undertaken in defining the service area. Note that it may not always be possible to define the area served by a commercial business, such as in the case where the businesses depend on tourists. Moreover, some commercial facilities serve a very broad area (e.g., a regional shopping mall) and the area may be so large an area that it is unlikely to meet the 51% LJM income residents test. WORKSHEET/MAPS INCLUDED: ZAP Location of Project 44 SW I S � . ` �j J 1 4y� al ly 4 Description of A,yreea, Served QQI�MIrI kW✓' �Vl ' I ' North 6 I (V��D, Ci Barrier? P- &/.a - What area (who) will be (� Vicinity Map (zoning) Boundary Map Census Area Covered: Census Chart Census Tract(s): Block Group(s): 5e,'44610 44% ae5i Br ,;6 l G(i 9-0l3,20a. /, 3 Beneficiary Data/Demographics LMr LMU-) 0 7 %LM / 3 Vl'�LMISD Date • ♦ ♦ ► -, � � s .. ♦ = ilii �► �� . ■1111111 ,�� ♦ ♦ .1111111. ♦ i LL F-0 1111■11 Of •• 1�♦ �♦ '`�� 11111111 ?► �'� !i111111� WO!'ll: ' ♦ ♦ :111111 _■ Qi , INS ��■ ■■11 W N'� � „■ � • ♦ � ♦�� ■1111 ■_� ■■ ♦♦'•� ' 1111■111 ■1■t -- -■ -- ■ i uu ■� :■i . • �� -- . — ■ ■■ �i �11l�1NOR 1■ ■ ■ ■ - C �.:a Applicant Address Project Name Contact Person ICd 1'Y:O `F Community Development Block Grant Application 2019 Program Year Donna Donna Telephone 509-783-1131 ext Email donnat@arcoftricities.com 105 or 947-6090 Federal Tax ID # 91-6056360 DUNS # 834925293 (required) (required) CDBG Funds Requested 9000.00 Leverage 15,000 I. Describe your project and Its proposed location, including what exactly the CDBG funds will be used for, a description of the persons you will be serving, and why the project is needed. [Pasco he Arc of Tri -Cities proposes to provide individuals with developmental disabilities who reside in the City of Therapeutic Recreational opportunities. Activities will occur in theCity of Pasco pool, parks andcilities including Pasco School District facilities. Participants that will be accessing this funding will be 18nd over who have a developmental disability. Activities include Partners N Pals summer day camps whichve families a break and reduce isolation for the individual with the disability. Evening and day activities thatclude cooking classes, art classes, social skill practice activities, and community participation. The Arccess over 300 volunteers to support people to participate and receive the personal care and cognitive assistance needed to reduce the barriers in the community. The Arc of Tri -Cities has been in the community over 65 years. It is a membership organization consisting of families and individuals with developmental disabilities who want to be included and participate in their community. The Arc has been serving over 120 individuals and their families living in Pasco and has reached our capacity to serve the additional requests for service. 2. Describe the unmet need In the community using statistics, demographics or other factual information. Individuals with developmental disabilities are recognized nationally to face community barriers including vulnerability, social isolation, and poverty -level income. Nationally, they also are recognized to be below 80% the average income. The Arc helps families and individuals by offering support to access the community, connect w/other people, reduce barriers to the community. Adults with developmental disabilities have the following barriers 1: 85% adult with developmental disabilities are unemployed 2: 82% live with their families 3: 10% are waiting for services from the state 4: Pasco School District has the largest Special Education Department out of the Tri -Cities 2019 CDBG Application 3. Refer to the Community Priority Needs (Attachment B) —what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 3 Strategy # B Objective # 1 Outcome # 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority ® C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: disabled adults 2019 CDBG Application S. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box - a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. ® Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ® Severely disabled adults ❑ Illiterate persons ❑ Abused children ❑ Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers ❑ Other: Describe C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: Boundaries: Census Tract(s)# Block Groups (s)# 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates - the numbers provided will be used to assess your proposed projects success. *Public Service -People/Housing -Households * Homebuyer- Unit of measure is households *Rehabilitation- Unit of measure is houses * Economic Development- Unit of measure is rrEjobs and/or businesses Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 2019 CDBG Application 20 20 Number Served Unit of Measure CDBG Cost Per Unit CDBG Total Cost 1' Quarter 2nd Quarter 10 Per Person w/ Disability 450.00 4500 3`d Quarter 10 Per Person w/Disability 450.00 4500 4" Quarter TOTAL 20 9000 Of the total "number served" listed in the above table, please categorize your clientele by the following criteria: Number of clients below 30% median income Number of clients below 50% median income Number of clients below 80% median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 2019 CDBG Application 20 20 8. What is the dollar amount of CDBG funds your agency has received in the past four years? 2018 2017 2016 2015 Kennewick 22000 21000 2000 1 20000 Pasco 0 0 0 p Richland 11,000 9072 8827 10200 9. What impact will your project have in the community? How will you measure your success? Families will be able to maintain stability through affordable and accessible respite care. Participants will increase their skills and independence. Success will be measured through participant surveys, and feedback from partners. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD Income Limit Guidelines for Kennewick - Pasco - Richland Requested CDBG 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 1 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 80% $40,600 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. Expense p Requested CDBG Other Funds Source of Other Funds Funds TOTAL BUDGET PERSONNEL: Salaries OPERATIONS: Rent/Lease Utilities Supplies CONSTRUCTION: Engineering Materials Labor/ Contracts PROPERTY: Purchase Price Closing Costs OTHER: 9000 scholarship assist (Describe) TOTAL 2019 CDBG Application 12. 13. Are the above "other sources" of funds secured? Please describe: We receive other funding supports to help designated students from the Pasco School District If you do not receive the requested funds or receive only a portion of what you request, what will you do? We have to continue to limit services 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund Droiects that am the vonora1 responsiomty or government or to maintain the operation of a non-profit organization.) The purpose of the funds is to provide scholarships for individuals and families who meet low-income status. These funds are not used to maintain operation of our organization. Without these funds, families with low- income status would not be able to participate. 15. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? 2. Is this a new activity for the organization? a. Has this activity been completed successfully in prior years? ® ❑ b. Have CDBG performance goals been met in prior years? ® ❑ 3. Does the organization have unresolved audit findings? 4. Is staff responsible for the CDBG project new or inexperienced? 5. Does your project displace or relocate any individual or business? 6. Does your project involve construction / renovation? a. Do you own the property? El El b. Do you have experience with federal Davis -Bacon wage requirements? 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement 7)11 Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): El 2019 CDBG Application 5 Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre- award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. DBy: Authorized Agency Officia Donna Tracy, Program Manager Printed Name & Title 5/31/2018 Date 2019 CDBG Application Community Development Block Grant Application 2019 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a Public service" activity I. When was your agency organized /formed? 1962 2. is your agency a Washington State municipal or non-profit corporation and/or a faith based organization? 3. Does your agency have federal IRS non-profit status? 4. List any required accreditation your agency / staff must have in order to rin business: CARF Certified Yes ® No Yes ® No 5. To what other agencies have you applied for funding and what commitment, ..tit�:..,.a r...u: Pasco School District 10,000 United Way, 5,000 6. Will CDBG assist in leveraging or matching other funding? Yes ® No ❑ 7. Is this the first year for the program? Yes ❑ No a. Year began: 1965 8. If you receive funding for 2019, how will your program be funded in the future? The Arc looks to the community to ensure oonortunitia< evict fnr vueunnes 9. If you received CDBG funding in 2019 and are requesting increased funding, please quantify the increase in service that you will provide during 2019 and explain new demand or unmet neeri in ti,o f. .�. increase in service. ' Families do not have daycare options for kiddos over 12 years old, and few daycares will accept any i with developmental disabilities, behavior issues or personal carw needs.The Arc uses volunteers and staffing to provide the support needed to participate. The funding meets an ongoing gap in our community. 2019 CDBG Application 7 RISK ASSESSMENT FORM C-2019-2-12 THE ARC OF THE TRI -CITIES ARC THERAPUTIC RECREATION SCHOLARSHIP FUND # Assessment Question Yes N N/A Score 1. Is the Subreci ient new to the CDBG Program? 3(0J I 2. Is this a new activity for the subrecipient? 2 a. Has this activity been completed successfully in prior years? b. Have performance goals been met in prior U 1 1 ears? 3. Does the subrecipient have unresolved audit 1 0 s findings? 4. Subrecipient staff responsible for CDBG new or 1 0 inex erienced? 5. Have all prior monitoring issues or findings been 1 2 0 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service 3 Economic Development 2 Acquisition 1 Planning/infrastructure/facilities 0 8. Does your project involve construction / 3 0 renovation? MW a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 I 10. Total score 11. CIRCLE RISK FACTOR: 2 ✓ 0-5 points LOW RISK 6-9 points MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CIT` OO F P.• ``� • r3 Project Title: Arc Theraputic Recreation Scholarship Fund Applicant: The Arc of the Tri -Cities REVIEWER: Comments. concerns & cuestions: Activity Category: REQUEST $ 9,000 NONCDBG$ 15,000 HUD Matrix Code: 05D Eligible YES / NO Citation 570.201(e) National Objective: 570.208(a)(2) LMC ConPlan Goal/Strategy: 3 / 3.2 Perf. Goal 300 People Assisted NRSA? YES / NO OK on terms current grant? YES / NO Alloc./priority = B2 AVERAGE AWARD: HUD Activity: 1. Application received prior to deadline? YES Q NO❑ 2. Application clearly states proposal? YES [Zr NOM 3. Was application submitted by an eligible applicant? YES (9 NO[:] 4. Project demonstrates it can be completed within project year? YES [Z NOM 5. Applicant documents the capability to conduct the proposed activity? YES N0❑ i1d 6. Application signed by an authorized official of the organization? YES 2�NO❑ 7. Project serves Pasco residents? YES 2 NO❑. 8. Applicant have direct business relationships with CDBG Committee? YES ❑ NOP-' How will conflict of interest be avoided? Conflict of Interest Statement YES Q NO[-] 9. Application form is complete? YES [✓j NOM If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NOM Date Follow-up Action 11. Application addresses a national objective? YES NO[:] 570.208(a)(2) Benefit to low, very low and low income persons LMC Administration Area benefit Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements? YES ❑ NO❑ Source of information: Who provided information: Survey Instrument reviewed Adequate sample/response Service % Benefit to low income Client files Presumed benefit (See Attached Addendum 1) 13. Does application address a City objective (Strategic Action Plan) as stated in the 2015 —20j9 Consolidated Housing and Community Development Plan? YES NO❑ Goal / Strategy: 3 / 3.2 Focus on the basic living needs of lower-income households and individuals by addressing one or more priority populations and needs. 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK B2 15. Application requests funds for eligible activity(ies) YES R?rNO❑ If yes, indicate which activity (ies) — List all actions proposed for funding 570.201(e) Youth Services Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES Ef"NO❑ If applicant is new (and is proposing a public service activity) does applicant do ent that the activity is new or an increased service level? YES MNO❑ 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) YES ❑ NOP�r' If response is YES, identify potential compliance areas where special or extensive technical assistance might be needed: Reviewed by: LAVV�"Cll_ r�). T AV I F mak` June 5, 2018 Angela R Pitman, Block Grant Administrator Date "t€V r JUN 0 1 2018 COMAPIUMrr & ECON;O DEVE''LOPMr-N:T Applicant Address Project Mame Contact Person C-2019-2-11 HUD Pasco Recreation Scholarship Fund Development Block Grant Application 2019 Program Year City of Pasco- Administrative & Community Services 525 N 3rd Ave, Pasco, WA 99301 Dan Dotta, Interim A&CS Department Director Telephone 509-543-5757 Email dottad@pasco-wa.gov Federal Tau ID # 0916001264 DUNS # 009974598 (required) (required) CDBG Funds Requested $8,000 Leverage $2,000 1. Describe your project and its proposed location, including what exactly the CDBG funds will be used for, a 2. description of the persons you will be serving, and why the project is needed The recreation scholarship fund is a program to help low-income residents of Pasco to be able to participate in the many recreational programs and events offered through the city. Currently, due to the low availability of funds, the program is only open to those at or below 40% of the median income. And scholarships are maxed at $40 per qualifying child during spring and fall and $60 during the summer. If awarded the funds the program would be opened to more people with a tiered qualification for those at 30%, 50% and even 80% of the median income. This is needed because there are many youth that are unable to participate in the programs due to their cost, especially those that fall just outside our current eligibility guidelines. the unmet need in the Pasco as a whole is over 57% Hispanic and in the population under the age of 18 that percentage is nearer 75%. The median household income in Pasco is $10,000 lower than the state average and the household size is much larger at 3.3 person per household vs 2.5 for the state. This all means that there are many youth in Pasco with lower ability to pay. The ability to offer scholarships to a larger percentage of the population will help improve quality of life of Pasco as a whole and help keep youth engaged in constructive instead of destructive activities within the community. 3. Refer to the Community Priority Needs (Attachment B) — what Goal, Strategy, Objective and Outcome does your project fulfill? Goal # 3 Strategy # 2 Objective # 1 Outcome # 4. Projects will be ranked according to the attached Allocation Policy (Attachment A) (Check only one box) A. High Priority ❑ B. Average Priority X C. Low Priority ❑ D. No Priority ❑ Explain how your application satisfies that priority: Allows a greater percentage of the population's Youth to participate in programs and activities that are constructive, help them develop new skills and abilities and build positive social interactions. 2019 CDBG Application 5. How does your application meet the National Objective of primarily benefiting low and moderate -income persons? (Check only one box — a, b, c, d) a. ❑ You receive income data verification from each individual or household beneficiary of the program b. X Your project serves only the following clientele: (check only one box) ❑ Elderly persons ❑ Homeless persons ❑ El Severely disabled adults Illiterate persons ❑ Abused children El Persons living with AIDS/HIV ❑ Battered spouses ❑ Migrant farm workers X Other: HUD Qualifying youth Throughout the city of Pasco C. ❑ Your project will create jobs that employ low to moderate -income employees. d. ❑ Your project/activity serves only a limited area which is proven by American Community Survey data to be primarily low -moderate income Provide a vicinity map (separate page) showing the location of the project and service area. Include a narrative description of the project boundaries (or address) and the area to be served. Project Address/Location: Boundaries: Census Block Groups Tract(s)# (s)# 6. Provide program benchmarks you hope to achieve in 2019. For example, how many unduplicated persons will be served, how many homes assisted, how many jobs created or retained. Do not inflate your estimates — the numbers provided will be used to assess your proposed project's success. *Public service—People/Housing—Households *Homebuyer— Unit of measure is households * Rehabilitation — Unit of measure is houses * Economic Development— Unit of measure is £T£jobs and/or businesses Of the total "number served" listed in the above table, please categorize vour clientele by the follnwinu Number of clients below 30% median income Number of clients below 50% median income Number of clients below 809 median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 2019 CDBG Application 150 100 50 200 300 it of Measure CDBG Cost Per Unit CDBG Total Cost 1" QuaPeople 2° QuPeople3' M Qua4` QuaTOTALPeople Of the total "number served" listed in the above table, please categorize vour clientele by the follnwinu Number of clients below 30% median income Number of clients below 50% median income Number of clients below 809 median income Number of elderly clients Number of minority clients Number of disabled clients Total Pasco residents served 2019 CDBG Application 150 100 50 200 300 S. What is the dollar amount of CDBG funds your agency has received in the past four years? 9. 2018 2017 2016 2015 Kennewick Pasco $0 $0 $0 $0 Richland What impact will your project have in the community? How will you measure your success? The program will open the recreation programs and events to a greater percentage of the population. We will measure our success by recording the number of scholarships awarded and the number of individuals served by those scholarships. We will also track program participation numbers to see if the total number of participants in the various classes and programs increases. 10. The following are the maximum income guidelines for 2018 CDBG funded programs (80% is the maximum eligible). These guidelines will be updated in early 2019. 2018 HUD income Limit Guidelines for Kennewick - Pasco - Richland Requested CDBG 1 Person 2 People 3 People 4 People 5 People 6 People 7 People 8 People 30% $15,250 $17,400 $20,780 $25,100 $29,420 $33,740 $38,060 $42,380 50% $25,400 $29,000 $32,650 $36,250 $39,150 $42,050 $44,950 $47,850 80% $40,600 $46,400 $52,200 $58,000 $62,650 $67,300 $71,950 $76,600 Median $50,800 $58,000 $65,300 $72,500 $78,300 $84,100 $89,900 $95,700 Effective April 1, 2018 11. Give a detailed breakdown of the total budget for this project. Show where the CDBG funds you are requesting will be applied toward the listed expenses. List any other sources of funds you will use to match with the CDBG funds. Your total expenses should equal the amount of CDBG funds requested and all other source funds. 2019 CDBG Application Requested CDBG Other FundsFunds: Source of OtherTOTAL BUDGET Funds E CONSTRUCTION: Engineering Materials Labor / Contracts PROPERTY: Purchase Price Closing Costs OTHER: Participation Fees $8,000 $2,000 Donations $10,000 TOTAL $10,000 2019 CDBG Application 12. 13. Are the above 'other sources" of funds secured? Please describe: Yes, they are from Coca -cola vending machine sales. If you do not receive the requested funds or receive only a portion of what you request, what will you do? We will leave the structure of the scholarship fund as it currently is or adjust it to the level of funding received. 14. If your request includes recurring costs such as staff time, supplies, etc., what is your plan to secure funds for these needs in the future? (The purpose of CDBG funds is not to fund projects that are the general responsibility of government or to maintain the operation of a non-profit organization.) The plan would be to look for sponsors, grants and donations to help fund the scholarship program. 15. Check "yes" or "no" for each of the following questions: Assessment Question Yes No 1. Is your organization new to the CDBG program? x 2. Is this a new activity for the organization? x a. Has this activity been completed successfully in prior years? x ❑ b. Have CDBG performance goals been met in prior years? ❑ x 3. Does the organization have unresolved audit findings? ❑ x 4. Is staff responsible for the CDBG project new or inexperienced? x 5. Does your project displace or relocate any individual or business? ❑ x 6. Does your project involve construction / renovation? ❑ x a. Do you own the property? x ❑ b. Do you have experience with federal Davis -Bacon wage requirements? x ❑ 7. What type of CDBG activity is your project? (Choose one) 1) Administration ❑ 2) Public Service x 3) Economic Development ❑ 4) Affordable Housing (acquisition/rehabilitation, etc.) ❑ 5) Public Facility (Buildings/Parks, etc.) ❑ 6) Code Enforcement ❑ 7) Community Infrastructure (curb/gutter/sidewalks/sewer/water, etc.) ❑ 8) Revitalization (Describe): 2019 CDBG Application 4 Certifications and Assurances I/we make the following certifications and assurances as a required element of the Application to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent of the award or continuation of the related contract(s). The City of Pasco reserves the right at its sole discretion to reject any or all applications received without penalty and is not obligated to enter into a contract of any applicant. Incomplete, late or ineligible Application packets will be returned to the applicant without further consideration. I understand that the City will not reimburse for any costs incurred in the preparation of this Application or any pre -award costs. All applications will become the property of the City, and I/we claim no proprietary right to the ideas, writings, items or samples. SUBMITTED BY: A'1z;C_ Signature of Authorized Agency Official � oil—S d�ic7zY� Printed Name & Title Date Date 2019 CDBG Application Community Development Block Grant Application 2019 CDBG Program Year Public Service Special Attachment #1 Complete this page if you are continuing a "Public Service" activity I. When was your agency organized / formed? 1891 2. Is your agency a Washington State municipal or non-profit corporation and/or a faith based organization? Yes X No ❑ 3. Does your agency have federal IRS non-profit status? Yes X No ❑ 4. List any required accreditation your agency/ staff must have in order to do business: None S. To what other agencies have you applied for funding and what commitments have vnu nhrainorl fnr chic purpose? None 6. Will CDBG assist in leveraging or matching other funding? 7. Is this the first year for the program? a. Yearbegan: A Yes ❑ No X Yes ❑ No X IT you receive tunoing Tor 2019, how will your program be funded in the future? Scholarship funding process and qualifications will be adjusted to the amount of anticipated funding for each given year. 9. If you received CDBG funding in 2018 and are requesting increased funding, please quantify the increase in service that you will provide during 2019 and explain new demand or unmet need in the community fnr rho increase in service. We did not receive funding for this program in 2018. If we receive it in 2019 we will adjust the scholarship eligibility requirements to include a greater number of people. Currently qualifying individuals are those at about 40% of the median household income and below. If funding is received we could adjust this to include those up to the 80% mark. We could also adjust the amount of money an individual qualifies for throughout the year. Currently qualifying individuals qualify for up to $140 of scholarship help throughout the year. Additional funding could allow us to change that amount or tailor it to the income level of the qualifying individual; 305/, 50% or 80%. 2019 CDBG Application 6 RISK ASSESSMENT FORM C-2019-2-11 CITY OF PASCO-ADMINISTRATIVE & COMMUNITY SERVICES PASCO RECREATION SCHOLARSHIP FUND # Assessment Question Yes No N/A Score 1. Is the Subreci fent new to the CDBG Program? 30 2. Is this a new activity for the subrecipient? 2 0 a. Has this activity been completed 0 1 successfully in prior years? b. Have performance goals been met in prior 0 1 ears? 3. Does the subrecipient have unresolved audit 1 findings? v 4. Subrecipient staff responsible for CDBG new or 1 0 inexperienced? 5. Have all prior monitoring issues or findings been 1 2 corrected? 6. Does your project displace or relocate any 3 individual or business? 7. What type of Activity? Public Service 30 2 J Economic Development 2 Acquisition 1 Plannin infrastructure/facilities 0 8. Does your project involve construction / 3 0 renovation? a. Do you own the property? 0 1 b. Do you have construction contract management experience? 0 1 10. Total score 11. CIRCLE RISK FACTOR: 0-5 points LOW 6-9 oints MEDIUM RISK 10-15 points HIGH RISK 15+ points EXTREMELY HIGH RISK CITE' OF PASCO 2019 CDEC APPLICATION REVIEW Project Title: Pasco Recreation Scholarship Fund Applicant: City of Pasco -Administrative & Community Services REVIEWER: Comments. concerns & questions: Activity Category: REQUEST $ 8,000 NONCDBG$ 2,000 HUD Matrix Code: 05D Eligible YES / NO Citation 570.201(e) National Objective: 570.208(a)(2) LMC ConPlan Goal/Strategy: 3 / 3.2 Pert. Goal 300 People Assisted NRSA?YES /NO OK on terms current grant? YES / NO Alloc./priority = B2 AVERAGE AWARD: HUD Activity: 1. Application received prior to deadline? YES dNO❑ 2. Application clearly states proposal? YES [y] NOM 3. Was application submitted by an eligible applicant? YES (YNO❑ 4. Project demonstrates it can be completed within project year? YES B'NO❑ 5. Applicant documents the capability to, conduct the proposed activity? YES [1]--N0❑ 6. Application signed by an authorized official of the organization? YES E' NO❑ 7. Project serves Pasco residents? YES P"NO❑ 8. Applicant have direct business relationships with CDBG Committee?nn� YES E]NO[� // How will conflict of interest be avoided? Conflict of Interest Statement .WZ 11'il YES FIXNOM 9. Application form is complete? YES ®' NO❑ If NO, indicate missing information needed 10. Has incomplete or missing information (as listed in question 9) been provided? YES ❑ NO[-] Date Follow-up Action 11. Application addresses a national objective? YES E�-`NO❑ 570.208(a)(2) Benefit to low, very low and low income persons LMC Administration Area benefit V Limited clientele Housing Job creation Preventing or eliminating slums or blighted conditions Activity is located in an area that meets the City's definition and the activity addresses the slum or blighting condition. Activity addresses specific conditions of blight on a spot basis. Alleviating an urgent threat to public health or safe Problem meets the definition of urgent threat as stated in regulations. Activity addresses problem causing the threatening condition. 12. Application meets National objectives to extremely low, very low and low income persons benefit requirements? YES []ANO❑ Source of information: Who provided information: Survey Instrument reviewed Adequate sample/response Service Area. (See Attached Addendum 1) % Benefit to low income Client files Presumed benefit 13. Does application address a City objective (Strategic Action Plan) as stated in the 2015 — 2019 Consolidated Housing and Community Development Plan? YES E�NO❑ Goal / Strategy: 3 / 3.2 Focus on the basic living needs of lower-income households and individuals by addressing one or more priority populations and needs. 14. What priority level does the proposed activity address? (Refer to Priority Needs Ranking contained in the Allocation Policy? RANK B2 15. Application requests funds for eligible activity(ies) YES Uv NO❑ If yes, indicate which activity (ies) — List all actions proposed for funding 570.201(e) Youth Services Public/Private acquisition 570.201 (a) Public facilities & improvements 570.201 (c) Removal of architectural barriers 570.201 (c) Public services 570.201 (e) (Housing) Rehabilitation and preservation activities 570.202(a) Economic development activities 507.203 Planning 507.205 Administration 570.206 (a -h) 16. Is applicant new to the City of Pasco's CDBG Program? YES dNO❑ If applicant is new (and is proposing a public service activity) does applicant L09011ent that the activity is new or an increased service level? YES UJ NO❑ 17. Does the proposed activity (or applicant) involve a level of technical assistance, which is greater than that normally provided for like activities? (Examples include: applicant has no history of managing Federal funds, project involves extensive or long term labor standards compliance actions, applicant is proposing a newly developed human service, applicant has no experience at marketing services, hiring contractors or managing construction projects, applicant proposes to construct a facility without using an architect or professional project manager, applicant is a new organization, etc) YES ❑ NO� If response is YES, identify potential compliance areas where special or extensive technical assistance might be needed: Reviewed by: Vl r DCS ` ' 1 t ` June 5, 2018 Angela R Pitman, Block Grant Administrator Date MEMORANDUM DATE: June 21. 2018 TO: Planning Commission FROM: Angela R. Pitman, Block Grant Administrator!' SUBJECT: 2019 HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM ALLOCATION AND ANNUAL WORK PLAN (MF# BGAP2018-004) Background Pasco entered into a HOME Consortium Agreement with Richland and Kennewick in 1996 making the City eligible for Federal HOME funds. The Agreement was renewed through 2019. Each year an annual action plan is required to be prepared and submitted to HUD for use of estimated funds for the following program year. Estimated Funds Available It is estimated that the 2019 annual entitlement grant to the HOME Consortium will be $430,000. Each member city is allocated an equal share of the entitlement after 10% Set -Aside for Administration and 15% Set -Aside for Community Housing Development Organizations (CHDO). Pasco's share of the entitlement is estimated to be $107,000 when the remaining funds are split equally between the three cities. HOME Program income estimated in 2019 is $100,000 and may be used for Down Payment Assistance or an Eligible CHDO Project depending on need. These estimates are based on the 2018 HOME Allocation. There is always some question regarding actual funding levels approved by Congress. Actual available funding for these FY 2019 activities will remain in question until the early part of the year when the HOME allocation is made by Congressional Resolution and an amendment to the Annual Action Plan my be necessary. If funding levels are lower than estimated, activity funding may need to be reallocated accordingly. Any program income received may be allocated for eligible down payment assistance or CHDO development projects. Planning & Administration HUD regulations state that the amount of HOME Funds obligated within a program year to support planning and administration activities may not exceed 10% of the entitlement. This is awarded to Richland annually as the Lead Agency of the HOME Consortium to manage all activities. Member cities are provided funds for planning and administration from 10% of program income received from completed projects within their jurisdiction. CHDO Set -Aside Each year a minimum of 15% of the entitlement grant must be set-aside to help Community Housing Development Organizations (CHDO) add to the permanent affordable housing stock. The CHDO set- aside funds may be combined with program income for a development project that will be selected through a competitive RFP process. Proposed Activities HOME funds are based on need and income eligibility and may be used anywhere within the city limits, however, neighborhoods designated as priority by Pasco City Council receive first consideration. Funding is first targeted in the Longfellow and Museum neighborhoods, then within low -moderate income census tracts (201, 202, 203 and 204). If HOME funds cannot be applied to those areas, then they are used as needed within the Pasco City limits for the benefit of eligible low -moderate income families. Recommendations After discussions and staff evaluation, it is recommended that anticipated 2019 HOME entitlement funds be allocated to the First Time Homebuyer Down Payment Assistance Program. A contingent project for new construction infill or tenant based rental assistance should also be added if needed to meet timeliness. The activities set forth above would best meet the City's Consolidated Plan and be most effective in carrying out the objectives for the City in 2019. If conditions of the housing market make it difficult to use funds as planned, Pasco may consider joining forces with Kennewick and Richland to allocate unused funds for CHDO acquisition and/or infrastructure for low-income rental housing projects as permitted in the interlocal agreement. Your review and recommendation to the City Council would be appreciated. /arp MEMORANDUM DATE: June 21. 2018 TO: Planning Commission FROM: Angela R. Pitman, Block Grant Administrator a" SUBJECT: 2019 NEIGHBORHOOD STABILIZATION PROGRAM (NSP) ALLOCATION AND ANNUAL WORK PLAN (MF# BGAP2018-005) Backeround The City received a total of $426,343 in CDBG funding for the Neighborhood Stabilization Program through 2010. The City has recovered 16 foreclosed properties to date, more than double the estimated amount. Down payment assistance has been provided to 12 homebuyers, three are below 50% of median income which accounts for 43% of the funds used. The City has also purchased and rehabilitated four homes, which have been sold to income eligible households. Estimated Funds Available Pasco's NSP unexpended grant balance as of June 30, 2018 is $56,100. Program income remaining from the sale of three (3) homes purchased with NSP and rehabilitated with HOME funds has been fully expended. Funds will be available for use in 2019 from Program Income. Proposed Activities Staff proposes the funds be used to recover one to two foreclosed properties through acquisition and/or rehabilitation activities. 2019 Funding Sources Program Income Remaining (2015 to date) 2019 Proposed Activities 2019 PI Restricted for Administration PY 2019 Down Payment Assistance/Minor Rehab PY 2019 Down Payment Assistance/Minor Rehab **25% Recommendations Budget Units 56,100.00 $ 56,100.00 $ 28,050.00 2 $ 28,050.00 2 $ 56,100.00 4 After discussions and staff evaluation, it is recommended that the activities set forth in above would best meet the City's Consolidated Plan and be most effective in carrying out the objectives for the City in 2019. A contingent project may be added if funds are not able to be used as planned. NSP program income may be converted to CDBG program income and used for eligible affordable housing projects. Your review and recommendation to the City Council would be appreciated. /arp MEMORANDUM DATE: June 21, 2018 TO: Planning Commission FROM: Darcy Bourcier, Planner I SUBJECT: Single Room Occupancy in Residential and Commercial Zoning Districts Interest has been expressed to introduce single room occupancy (SRO) housing to Pasco—a form of affordable housing that the City does not currently practice or permit. SROs consist of multiple single room dwelling units with kitchens, bathrooms, and laundry facilities provided either within each unit or in a common area. Typically, this form of housing is rent only and directed at low- income residents, students, single tenants, or seasonal/traveling workers due to their smaller size and limited amenities. SROs are more common in larger cities near central business districts and are often converted from hotels/motels. Municipalities may determine the allowable minimum and maximum square footage for SRO units, but typically they range in size from 150 to 500 square feet based upon the amenities provided in each unit. Like hotels and apartments, SRO facilities have either an on-site manager or a management office. The City of Pasco has no provision in the Zoning Code to allow for this form of housing. In other cities, SRO housing is often more dense than what is typically permitted in even high-density residential districts and is also often permitted in commercial zones. In comparison, the most dense residential development the PMC permits is in the R-4 (High Density Residential) zoning district, which requires 1,500 square feet per dwelling unit. Furthermore, residential units are not permitted in commercial zones unless the units are above the ground floor of a commercial building and the residential use has been approved through the Special Permit process. SROs can benefit a city in various ways. These smaller, more affordable units can be one solution to a city's homelessness issues, as they are a suitable option for physically and mentally disabled residents or for those on fixed incomes. Additionally, since SROs commonly originate from existing hotels, developers have the opportunity to purchase and convert these hotels into SROs, therefore helping to bring nuisance properties up to city code. Conversely, SROs can concentrate lower income households in one area or facility, which can cause adverse impacts to overall neighborhood welfare. 1 Staff is seeking direction as to whether SRO housing in residential and commercial zoning districts should be further explored and included in the Pasco Zoning Code by way of a text amendment.