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HomeMy WebLinkAbout2018.06.04 Council Meeting PacketRegular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. June 4, 2018 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 9 (a) Approval of Minutes To approve the minutes of the Pasco City Council Special Meeting dated May 21, 2018 and Regular Meeting dated May 21, 2018. 10 - 11 (b) Bills and Communications To approve claims in the total amount of $2,730,743.40 ($1,407,073.87 in Check Nos. 222557-222765; $543,771.42 in Electronic Transfer Nos. 820585-820594, 820596-820621, 820624-820694, 820696-820764, 820766- 820797, 820818-820902, 820909, 820911-820936, 820949-820953; $36,325.25 in Check Nos. 51659-51727; $741,572.86 in Electronic Transfer Nos. 30120821-30121345; $2,000.00 in Electronic Transfer No. 478). 12 - 19 (c) Summer School Services Interagency Agreement To approve the Interagency Agreement with Pasco School District to provide School Resource Officers for the Summer School Program at Pasco and Chiawana High Schools. June 18 – July 6 and, further, authorize the Mayor to execute the Agreement. 20 - 28 (d) * Annexation: Greeno Annexation (MF# ANX 2018-001) To set 7:00 p.m. Monday, June 18, 2018 as the time and date to hold a public hearing to consider the Greeno Annexation. 29 - 34 (e) * Dedication Deed: Right-of-Way for a Portion of Burns Rd (MF# DEED 2018-005) Page 1 of 155 Regular Meeting June 4, 2018 To accept the deed from Denise Gonzalez for a portion of the Burns Road right-of-way. 35 - 37 (f) General Petty Cash Fund Increase To approve Resolution No. 3839, amending Section 3 of Resolution No. 676, increasing the maximum limit of the General Petty Cash Fund for the City of Pasco. MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 38 - 43 (a) Yard and Business of the Month Awards Mayor Watkins to present Certificates of Appreciation for May 2018 "Yard of the Month" and "Business Appearance of the Month" to: • Raul & Sandy Salas, 1315 W. Sylvester Street • Lorena Figueroa, 2815 W. Wilcox Drive • Marc & Chris Benton, 3004 N. Road 56 • Ken & Carol Grittner, 8212 Hudson Drive • U-Pull-It Auto Parts, 802 S. Oregon Avenue 44 (b) Presentation of Proclamation for Washington General Aviation Appreciation Month Council to present Proclamation to Malin Bergstrom, President, Bergstrom Aircraft 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 45 - 47 (b) General Fund Operating Statement Page 2 of 155 Regular Meeting June 4, 2018 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 48 - 50 (a) * Possible Sale of City Property - Dradie Street CONDUCT A PUBLIC HEARING 51 - 66 (b) * Water Use Efficiency Goals Update 2018 CONDUCT A PUBLIC HEARING MOTION: I move to adopt Resolution No. 3840, a Resolution updating the City's Water Use Efficiency Goals 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 67 - 78 (a) * Amendment to Charter of Pasco Public Facilities District MOTION: I move to adopt Ordinance No. 4386, providing for the amendment to the Charter of the Pasco Public Facilities District and publishing as Restated Charter and, further, authorize publication by summary only. 79 - 100 (b) Q* Special Permit: Dwelling Unit Above Barber Shop in a C-1 Zone (MF #SP 2018-004) MOTION: I move to approve Resolution No. 3841, approving a special permit for the location of dwelling unit on the second floor of a barber shop in a C-1 zone at 613 West Clark Street. 101 - 130 (c) Q* Preliminary Plat: Havencourt Meadows (MF# PP 2018-002) MOTION: I move to approve Resolution No. 3842, approving the Preliminary Plat for Havencourt Meadows. 131 - 155 (d) Q* Preliminary Plat: Morehouse Addition (MF# PP 2018-003) MOTION: I move to approve Resolution No. 3843, approving the Preliminary Plat for Morehouse Addition. 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: Page 3 of 155 Regular Meeting June 4, 2018 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” REMINDERS: 1. 1:30 p.m., Monday, June 4, Fire Training Center, 1811 S. Ely, Kennewick – Emergency Medical Services Board Meeting. (COUNCILMEMBER BLANCHE BARAJAS, Rep.; DAVID MILNE, Alt.) 2. 5:30 p.m., Thursday, June 7, P&R Classroom – Parks & Recreation Advisory Board Meeting. (COUNCILMEMBER DAVID MILNE, Rep.; SAUL MARTINEZ, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 4 of 155 AGENDA REPORT FOR: City Council May 21, 2018 TO: Dave Zabell, City Manager Regular Meeting: 6/4/18 FROM: Daniela Erickson, City Clerk Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Special Meeting Minutes 05.21.18 Regular Meeting Minutes 05.21.18 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Special Meeting dated May 21, 2018 and Regular Meeting dated May 21, 2018. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 155 REGULAR MEETING MINUTES PASCO CITY COUNCIL MAY 21, 2018 CALL TO ORDER: The meeting was called to order at 7:15 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado, Craig Maloney, Saul Martinez, David Milne, Pete Serrano, and Matt Watkins. Excused: Blanche Barajas. Staff present: Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Steve Worley, Public Works Director; Dan Dotta, Interim Administrative & Community Services Director; Ken Roske, Deputy Police Chief and Bob Gear, Fire Chief. CONSENT AGENDA: Approval of Minutes To approve the minutes of the Pasco City Council dated May 7, 2018. Bills and Communications To approve claims in the total amount of $1,633,270.99 ($825,675.86 in Check Nos. 222297-222556; $58,820.87 in Electronic Transfer Nos. 820765, 820804; $32,575.12 in Check Nos.51624-51658; $716,199.14 in Electronic Transfer Nos. 30120311-30120820). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $202,499.49 and, of that amount, authorize $143,508.08 to be turned over for collection. NPS Grant for Survey of African American Properties in Pasco (MF# HIST 2018-001) To authorize the City Manager to execute the National Parks Service (NPS) Grant Contract. MOTION: Mr. Maloney moved to approve the Consent Agenda as read. Mr. Alvarado seconded. Motion carried unanimously. PROCLAMATIONS AND ACKNOWLEDGEMENTS: Presentation of Proclamation for "Public Works Week" Mayor Watkins presented a Proclamation to Darrin Gerlach, Heavy Equipment Operator for Public Works Department, proclaiming the week of May 20 - 26, 2018, "Public Works Week." REPORTS FROM COMMITTEES AND/OR OFFICERS: Verbal Reports from Councilmembers Page 6 of 155 REGULAR MEETING MINUTES PASCO CITY COUNCIL MAY 21, 2018 Mr. Alvarado attended the Council of Governments Board Meeting at which was discussed the area boundaries for the upcoming census. He also attended the Greater Columbia Community Health Meeting. Mr. Serrano attended the Hanford Area Economic Investment Fund Meeting today and the Tri-Cities Legislative Reception last Wednesday. He also noted that the Council Retreat was held this past weekend. He thanked staff and expressed that he felt a lot was accomplished. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Use of Personal Fireworks Council and staff discussed the proposed ordinance. MOTION: Mr. Maloney moved to adopt Ordinance No. 4385, Amending Section 16.40.050 “Substitution for Section 5608 of the IFC Fireworks”; Adopting Section 16.40.051 “Substitute for Section 5601.1.3 Fireworks”; Amending Section 16.40.060 “Amendment of Section 5608.2 Fireworks Permits, to the IFC”; Adopting Chapter 5.80 “Fireworks Sales”; and Amending Section 3.07.050 “Business Licenses” and further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. PSD 2018 Capital Facility Plan Update and Impact Fee Report Council and staff discussed. Mayor Watkins asked if the City had received information requested from the District last week. Mr. Strebel indicated that information had not yet been received. MOTION: Mr. Maloney moved to table Agenda Item 8b indefinitely until Council received the information requested from the Pasco School District. Sale of City Property on Sylvester Street Council and staff discussed. MOTION: Mr. Maloney moved to approve Resolution No. 3838, approving the sale of certain real property on Sylvester Street. Mr. Serrano seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Strebel discussed the event highlights for the upcoming Memorial Day Celebration on Monday, May 28, 2018 at City View Cemetery. It is hoped that Council members will be able to attend. Mr. Martinez encouraged citizens to attend Memorial Day events and pay their respects especially to veterans. NEW BUSINESS: Professional Service Agreement with Meier Architecture Engineering for the Animal Control Facility Council and staff discussed. Page 7 of 155 REGULAR MEETING MINUTES PASCO CITY COUNCIL MAY 21, 2018 MOTION: Mr. Maloney moved to approve the Professional Services Agreement for completion of the final design of the facility and develop plans and specifications for bidding purposes of the Animal Control Facility Project, and further, authorize the City Manager to execute the agreement with Meier Architects. Mr. Alvarado seconded. Motion carried unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:43 p.m. PASSED AND ADOPTED this 4th day of June, 2018. APPROVED: ATTEST: Matt Watkins, Mayor Daniela Erickson, City Clerk Page 8 of 155 SPECIAL MEETING MINUTES PASCO CITY COUNCIL MAY 21, 2018 CALL TO ORDER: The special meeting was called to order at 6:00 p.m. by Matt Watkins, Mayor. ROLL CALL: City of Pasco Councilmembers present: Ruben Alvarado, Craig Maloney, Saul Martinez, David Milne, Pete Serrano, and Matt Watkins. Excused: Blanche Barajas. City of Richland Councilmembers present: Michael Alvarez, Terry Christensen, Sandra Kent. City of Pasco Staff present: Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; and Dan Dotta, Interim Administrative & Community Services Director. City of Richland Staff present: Cindy Reents, City Manager and Joe Schiessl, Director of Parks and Public Facilities. The meeting was opened with the Pledge of Allegiance. JOINT MEETING WITH RICHLAND CITY COUNCIL: US Army Corps of Engineers Presentation on Possible Reconveyance of Rivershore Lands The US Army Corps of Engineers submitted written answers to questions posed by the City of Pasco. Council asked these questions at the meeting and US Army Corps of Engineers' staff were present to answer each question and provide additional detail. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:01 p.m. PASSED AND ADOPTED this 4th day of June, 2018. APPROVED: ATTEST: Matt Watkins, Mayor Daniela Erickson, City Clerk Page 9 of 155 AGENDA REPORT FOR: City Council May 31, 2018 TO: Dave Zabell, City Manager Regular Meeting: 6/4/18 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 06.04.18 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $2,730,743.40 ($1,407,073.87 in Check Nos. 222557-222765; $543,771.42 in Electronic Transfer Nos. 820585-820594, 820596- 820621, 820624-820694, 820696-820764, 820766-820797, 820818-820902, 820909, 820911-820936, 820949-820953; $36,325.25 in Check Nos. 51659-51727; $741,572.86 in Electronic Transfer Nos. 30120821-30121345; $2,000.00 in Electronic Transfer No. 478). III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 10 of 155 June 4, 2018 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 222557-222765 51659-51727 Total Check Amount $1,407,073.87 $36,325.25 Total Checks 1,443,399.12$ Electronic Transfer Numbers 820585-820594 30120821-30121345 478 820596-820621 820624-820694 820696-820764 820766-820797 820818-820902 820909 820911-820936 820949-820953 Total EFT Amount $543,771.42 $741,572.86 $2,000.00 $0.00 Total EFTs 1,287,344.28$ Grand Total 2,730,743.40$ Councilmember 410,041.57 30,542.22 0.00 0.00 1,102.44 0.00 0.00 1,177.92 13,440.35 2,216.70 2,530.76 94,855.79 797.51 1,278.93 280.14 0.00 0.00 96.20 0.00 0.00 152,719.67 11,493.31 0.00 276,311.85 570,542.13 10,660.12 2,046.40 1,804.96 0.00 152,198.39 0.00 1,765.10 992,840.94 GRAND TOTAL ALL FUNDS:2,730,743.40$ EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAL/DENTAL INSURANCE OLD FIRE OPEB FLEX PAYROLL CLEARING STADIUM/CONVENTION CENTER LID GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING LITTER ABATEMENT REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET STREET OVERLAY City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 4th day of June, 2018 that the merchandise or services hereinafter specified have been received and are approved for payment: C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved The City Council Page 11 of 155 AGENDA REPORT FOR: City Council May 3, 2018 TO: Dave Zabell, City Manager Regular Meeting: 6/4/18 FROM: Bob Metzger, Police Chief Police Department SUBJECT: Summer School Services Interagency Agreement I. REFERENCE(S): 2018 Interagency Agreement Pasco Summer School II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Interagency Agreement with Pasco School District to provide School Resource Officers for the Summer School Program at Pasco and Chiawana High Schools. June 18 – July 6 and, further, authorize the Mayor to execute the Agreement. III. FISCAL IMPACT: Pasco School District Funds - $13,372.80 IV. HISTORY AND FACTS BRIEF: School Resource Officers (SRO) are full-time uniformed police officers primarily dedicated to providing law enforcement resource services to assigned schools and surrounding neighborhoods. The Pasco School District has requested an extension of the SRO services for the 2018 Summer School at Chiawana and Pasco High School. Normally, SRO services are not provided during summer months; however, as a proactive measure, the School District has requested SRO services for up to eight hours each day of summer school. There are 14 summer school days from June 18 to July 6. SROs are assigned to work normal patrol duties when school is not in session. V. DISCUSSION: The proposed Interagency Agreement would be effective June 18 through July 6, 2018 and provide two School Resource Officers for the 2018 Summer School. The School District will reimburse the City for the salary and fringe benefits costs for two officers Page 12 of 155 during 14 days of summer school. Council’s approval of the Agreement is all that is required for the Police Department to proceed. This item was discussed at the May 29, Workshop meeting. Staff recommends Council approval. Page 13 of 155 INTERAGENCY AGREEMENT Between Pasco School District No. 1 And City of Pasco, Washington This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the Pasco School District No. 1, hereafter referred to as the “District” and the City of Pasco, a municipal corporation of the State of Washington, hereafter referred to as the “City.” No special budget or funds are anticipated, nor shall be created. It is not intended that a separate legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding, or disposing of real or personal property other than as specifically provided within the terms of this Agreement, anticipated. The Chief of Police of the City of Pasco, Washington, shall be designated as the Administrator of this Interlocal Agreement. This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by subject on either parties’ website or other electronically retrievable public source. It is the purpose of this agreement to: 1. Enhance the safety and security of students, teachers, staff, and visitors and provide patrol of the various campuses of the District located within the City of Pasco, Washington. 2. Provide for the presence of armed and uniformed City Police Officers both inside and outside the school buildings on selected campuses of the District during certain school hours in support of such safety and security and the maintenance of a secure and peaceful learning atmosphere. 3. Provide for prevention, intervention, and prompt effective enforcement by the City’s Police Department in situations involving, but not limited to: a. Maintenance of order b. Use, possession, or sale of illegal drugs and alcohol on school premises c. Crimes against persons d. Crimes against property e. Any other situations or activities which require the intervention of law enforcement officers; and 4. Provide for participation by police officers in the educational activities and role modeling to foster and enhance knowledge of and respect for law enforcement and law enforcement officers by students and the community. 5. Provide positive and supportive interface between law enforcement representatives and the District’s substance abuse and harassment prevention efforts including, but not Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 1 of 6 Page 14 of 155 limited to Natural Helpers, Student Assistance Teams, Anti-Harassment and Bullying Project and other intervention and prevention efforts by the District. It is therefore mutually agreed that: 1. Statement of Work. The City shall furnish the necessary personnel and services and otherwise do all things necessary for and incidental to the performance of the work stated herein. The City shall: a. Assign two full-time uniformed police officers for eight consecutive hours each day from 07:30 AM to 3:30 PM to provide School Resource Officer services at specific schools June 18 – July 6, 2018 (except July 4, 2018) in accordance with the following schedule: i. Chiawana High School: June 18 – July 6 , 2018 Monday – Friday ii. Pasco High School: June 18 – July 6, 2018 Monday – Friday One SRO will be assigned to Chiawana High School beginning June 18. The second SRO will be assigned to Pasco High School beginning June 18. Both officers are responsible for responding to incidents at the other schools as needed during the overlap period. Each SRO shall make certain that the Administration at their assigned school is notified when they are required to respond to another school. Generally, the quickest way to get an SRO to respond to an alternate school will be to call the Franklin County Emergency Dispatch Center and request an SRO be sent to the incident at a specific school. Except in incidents where a particular SRO may have prior knowledge or involvement in a specific case or other extenuating factors, the on-duty police supervisor will designate which SRO responds. Office space shall be provided as available at each school for the use of the School Resource Officer. Such office shall be equipped with one office desk and chair, and one locking cabinet. The City shall provide a lockable cabinet capable of securing police department equipment when not in use by the officer. b. Cooperate with the District to provide training and education to each assigned officer to insure effective communication and interrelation with the school community and its students; c. Cooperate with the District to monitor and evaluate the effectiveness of the assigned officers and the program; d. Meet as needed during the academic year with the District’s representative (as designated by the District) to evaluate the effectiveness of the program; e. Cooperate with the District’s representative to investigate and report on any complaints regarding the conduct of an assigned officer, share fully, as permitted by law, with the District’s representative all results of such investigations for the purpose of responding to each complaint and cooperate to resolve each complaint. Provided, Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 2 of 6 Page 15 of 155 that it shall be the responsibility of the District to respond to any complaint the District received from a student, parent or patron of the District and communicate the results of any investigation to such person or persons. 2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be subject to and governed by the terms and conditions contained in the text of this agreement. 3. Period of Performance. Subject to its other provisions, the period of performance of this agreement shall commence on June 18, 2018 and be completed on July 6, 2018 with July 4th scheduled off, unless terminated sooner as provided herein. The principal shall be responsible for notifying the Chief of the City’s Police Department of the school calendar, schedule of events and activities, and any changes in the same. The principal shall determine the specific hours when an officer shall be present within the limits set forth in Section 1.a. of the Agreement. 4. Payment. The District shall reimburse the City for its expenses in employing two officers for 224 hours as follows: a. For June 18, 2018 through July 6, 2018, an estimated total of thirteen thousand three hundred seventy two dollars ($13,372). b. Actual amount will be determined by the parties based upon any negotiated wage increase between the City and the police officer’s collective bargaining unit. The current wage rate with benefits is $59.70 per hour. 5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the District. Payment shall be made to the City according to the regular procedures of the District. 6. Funding. If for any reason the District exhausts its budgeted funds for payment to the City for its services described herein or funds from any expected funding source become unavailable, the District shall notify the City and the obligations of the City shall immediately cease and this agreement terminate, unless the district otherwise assumes the obligations for the payment of services rendered by the Police Department. 7. Non-discrimination. In the performance of this agreement, the District and the City shall comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section 504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so, discriminate on the grounds of race, color, national origin, sex, religion, marital status, age, creed, Vietnam-Era and Disabled Veterans status, or the presence of any sensor, mental, or physical handicap. Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 3 of 6 Page 16 of 155 In the event of non-compliance by either party or refusal to comply with the above provisions this agreement may be rescinded, canceled, or terminated in whole or in part. The non-complying party shall, however, be given a reasonable time in which to cure this non-compliance. Any dispute may be resolved in accordance with the “Disputes” procedure set forth herein. 8. Records Maintenance. The City shall maintain books, records, documents and other evidence that sufficiently and effectively reflect all direct and indirect cost expended in the performance of the services described herein. These records shall be subject to inspection, review or audit by the personnel of both parties, other personnel authorized by either party, the Office of the State Auditor and federal officers, if any, so authorized by law. The City and District shall retain all books, records, documents, and other materials relevant to this agreement for five (5) years after expiration. The office of the State Auditor, federal auditors, and any persons authorized by the parties shall have full access and the right to examine any of these materials during this five-year period. 9. Responsibilities and Authority of School Administrator. The principal or other administrator designated by the District is responsible for the supervision and daily operations of the school shall, subject to the lawful exercise of the officer’s law enforcement responsibilities, schedule, assign and direct the officer’s duties under this agreement. The principal is responsible for the investigation of non-criminal incidents that occur at or are related to the school. If the principal finds that he or she or any individual is in physical danger, the principal may request the law enforcement officer to assist him or her. In the case of a search of student property for the violation of District rules or other administrative reasons, the school principal or designated administrator or District employee will conduct the search. Once the principal has reason to believe that a crime has been or may be committed, the principal or other designated administrator shall request the law enforcement officer to assume responsibility. The building administrator shall have the responsibility to contact and report to parents and patrons regarding activities and findings of the law enforcement officer, where appropriate. 10. Indemnification. Each party shall defend, protect and hold harmless the other party from and against all claims, suits and/or actions arising from any negligent or intentional act or omission of that party’s employees or agents while performing under this agreement. 11. Agreement Alterations and Amendments. The District and the City may mutually amend this agreement. Such amendments shall not be binding unless they are in writing and signed by the personnel authorized to bind the District and the City. Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 4 of 6 Page 17 of 155 12. Termination. Except as otherwise provided in this agreement, either party may terminate this agreement by providing sixty (60) days advance written notification to the other party of their intent to terminate the agreement. If this agreement is so terminated, the terminating party shall be liable only for performance, in accordance with the terms of this agreement for performance rendered prior to the effective date of termination. 13. Savings. Should any portion of this agreement be declared illegal, the balance of the agreement shall remain in full force and effect to carry out the purposes of this agreement. 14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the following manner: The Director of Educational Services of the District shall appoint a member to the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in a timely manner. The determination of the Dispute Board shall be final and binding on the District and the City. 15. Notices. Any notices required herein or related hereto shall be delivered in writing to the District at: Pasco School District No.1 Attn.: Executive Director, Operations 1215 West Lewis Street Pasco, WA 99301 And to the City at: Pasco Police Department Attn: Chief of Police 525 North 3rd Avenue Pasco, WA 99301 16. All Writings Contained Herein. This agreement contains all the terms and conditions agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties to this agreement. Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 5 of 6 Page 18 of 155 In Witness whereof, the parties have executed this agreement effective this _____ day of 2018. City of Pasco: Pasco School District No. 1: Matt Watkins, Mayor Michelle Whitney, Superintendent Attest: Daniela Erickson, City Clerk Sarah Thornton, School District Counsel Approved as to Form: Leland Kerr, City Attorney Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 6 of 6 Page 19 of 155 AGENDA REPORT FOR: City Council May 21, 2018 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 6/4/18 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Annexation: Greeno Annexation (MF# ANX 2018-001) I. REFERENCE(S): Overview Map Vicinity Map Annexation Petition II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to set 7:00 p.m. Monday, June 18, 2018 as the time and date to hold a public hearing to consider the Greeno Annexation. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On May 7, 2018 the City Council accepted a "Notice of Intent" to annex approximately 40 acres of land generally near the northwest corner of Burns Road and Road 68. The property owners have followed up with the submittal of an annexation petition. The final step in the annexation process requires the City Council hold a public hearing prior to adopting an ordinance effectuating the annexation. The next available date for a hearing is June 18, 2018. V. DISCUSSION: The County Assessor has certified the annexation petition as being sufficient to complete the annexation process. The petition represents 86.7 percent of the assessed Page 20 of 155 value of the annexation area. Under the petition method of annexation the City Council can annex property whenever a petition is submitted representing sixty percent or more of the value within a proposed annexation area. Page 21 of 155 OverviewMapItem: Road 68/Burns Road Area AnnexationApplicant: Dave GreenoFile #: ANX 2018-0010 1000 2000 3000 4000FeetAnnexationArea0 600 1200 1800 2400FeetPage 22 of 155 VicinityMapItem: Road 68/Burns Road Area AnnexationApplicant: Dave GreenoFile #: ANX 2018-001Annexation Area0 150 300 450 600 750FeetPage 23 of 155 PETITION FOR ANNEXATION TO THE CITY OF PASCO TO:The City Council of the City of Pasco 525 North Third Avenue Pasco,Washington 99301 The undersigned,being the owners of not less than sixty percent (60%),in value,according to the assessed valuation for general taxation,of the real property described in Exhibit "1"attached hereto,lying contiguous to the City of Pasco,Washington,do hereby petition that such territory be annexed to and made a part of the City of Pasco under the provisions of RCW 35.14.l20,et seq.,and any amendments thereto,of the State of Washington. The territory proposed to be annexed is within Franklin County, Washington,and is described in Exhibit "1",attached hereto. WHEREFORE,the undersigned respectively petition the Honorable City Council and ask: (a)That appropriate action be taken to entertain this petition, fixing a date for a public hearing,causing notice to be published and posted,specifying the time and place of such hearing,and inviting all persons interested to appear and voice approval or disapproval of such annexation;and, (b)That following such hearing the City Council determine by Ordinance that such annexation shall be effective;and that property so annexed shall become a part of the City of Pasco,Washington,subject to its laws and ordinances then and thereafter enforced. The Petitioners subscribing hereto agree that all property within the territory hereby sought to be annexed shall not assume any existing indebtedness and will not require simultaneous adoption of zoning regulations in accordance with the City Council’s acceptance of the Notice of Intention to Commence Annexation as indicated in Resolution No.3836 as recorded in the May 7,2018 Council minutes of the City of Pasco, Washington. This Petition is accompanied by and has attached hereto as Exhibit "2"a diagram which outlines the boundaries of the property sought to be annexed. .,.__V _,x_.7 ____,_,_,-_W ,Wwm?v .._.....-_._..__—1 _.,._,..,m A___..:_.._._,_._..-...m__m__._A..."Page 24 of 155 WARNING:Every person who signs this petition with any other than his/her name,or who knowingly signs more than one of these petitions,or signs a petition seeking an election when he/she is not a legal voter,or signs a petition when he/she is otherwise not quali?ed to sign,or who makes herein any false statement,shall be guilty of a misdemeanor. PRAYER OF PETITION:(1)Annexation of area described and depicted in Exhibits "1"and "2",without (2)assumption of indebtedness of the City of Pasco and without (3)simultaneous adoption of the City of Pasco Zoning Regulations. DATE OWNER’S SIGNATURE PRINT NAME /ADDRESS SIGNED ._.,-,,,_-_~-___.,2 ___an,_._.Page 25 of 155 WARNING:Every person who signs this petition with any other than his /her name,or who knowingly signs more than one of these petitions,or signs a petition seeking an election when he/she is not a legal voter,or signs a petition when he/she is otherwise not quali?ed to sign,or who makes herein any false statement,shall be guilty of a misdemeanor. PRAYER OF PETITION:(1)Annexation of area described and depicted in Exhibits "1"and "2",without (2)assumption of indebtedness of the City of Pasco and without (3)simultaneous adoption of the City of Pasco Zoning Regulations. DATE OWNER’S SIGNATURE PRINT NAME /ADDRESS SIGNED 2633 put 10. 11. 12. K.5«;:;:e>‘;2154:»um 5’/8’/Z0-(8 Page 26 of 155 EXHIBIT “1” Annexation Legal Beginning at a point on the west right-of-way line of Road 68,said point being the southeast corner of Lot 3,Short Plat 98-S;Thence northerly along the west right- of-way line of Road 68 to the intersection with the north line of the south half of the south half of the southwest quarter of Section 4,Township 9 North,Range 29 East,WM;Thence westerly long the north line of the south half of the south half of the southwest quarter of Section 4,Township 9 North,Range 29 East,WM;to the west line of the southwest quarter of said Section 4;Thence southerly along the west line of the southwest quarter of said Section 4 to the intersection with the north right-of-way line of Burns Road;Thence easterly along the north right- of—way line of Burns Road to the point of beginning.Containing 39.885 acres, more or less. Page 27 of 155 H II»/+_8_m;_roomSmLam8%o An...5.52m Wr|._n_I_mmv_w_;?MM¥J1 _ “K;m. RWY,5m_E_m:co:wlC¢\\\r._n__u_w__mmmu__/_&-2_._._m_ __:____:_ <mm<zo:.<xmzz< __m._.._..:mv_|wH__>=.._.>.._.._® 4Hoo-wHoNxz<_¢25N#ocmmeum>mQu.:mu_Em<z :oBmxm::<mob»cmomm:.Sm\woumomEB:Hug:-.—Nm— Page 28 of 155 AGENDA REPORT FOR: City Council May 30, 2018 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 6/4/18 FROM: Darcy Bourcier, Planner I Community & Economic Development SUBJECT: Dedication Deed: Right-of-Way for a Portion of Burns Rd (MF# DEED 2018- 005) I. REFERENCE(S): Overview Map Vicinity Map Dedication Deed II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to accept the deed from Denise Gonzalez for a portion of the Burns Road right-of-way. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: From approximately the 7700 block to the 8700 block of Burns Road (formerly Powerline Road), a 25-foot wide PUD easement runs across the northernmost 13 to 14 feet of the properties that abut the street to the south. In this case, the owner of one of the properties is in the process of obtaining a permit for a patio cover and as a condition of permit approval, is required to dedicate (per Resolution 1372) the necessary right-of-way for Burns Road abutting her lot (approximately 75' in length). V. DISCUSSION: A 25-foot wide PUD easement runs across the northernmost 14 feet of the applicant's Page 29 of 155 property on the outside of the back fence along Burns Road. At some point in the future, the installation of curb/sidewalk, irrigation, and landscaping along the future and widened Burns Road will occur within this 14 foot strip. To allow those improvements to be accomplished, this portion of the property must be dedicated for future use as municipal right of way. Page 30 of 155 City of Pasco, IS Division OverviewMap Item : Dedication ROW for Burns RdApplicant: Denise GonzalezFile #: DEED2018-005 ± SITE 0 50 100 150 20025Feet Snoqualmie Dr Burns RdCITY LIMITS Page 31 of 155 Exhibit#1 Item: Dedication ROW for Burns RdApplicant: Denise GonzalezFile #: DEED2018-005 ± SITE 0 10 20 30 405Feet Burns Rd CITY LIMITS Page 32 of 155 After Recording,Return To: City of Pasco.Washington Ann:City Planner 525 North 3'“ Pasco.WA 99301 Parcel #116060161 DEDICATION DEED THE GRANTOR(S),Oegi?g §zgn1_glg 2 ,by donation pursuant to RCW 35/\.79.0lO,dedicates,conveys and quit claims to the GRANTEE,THE CITY OF PASCO,a Municipal Corporation ofthe State ofwashington,for the public use,as a public right-of-way,all interest in the land described as follows: That portion of Lot 21 of Columbia Place,Phase 3 according to the Plat thereof recorded in Volume D of Plats Page 261 and 261A‘records of Franklin Count).Vtasliington.described as follows: Vs Beginning,at the True Point of Beginning,said point being the Northeast corner of Lot 21.Columbia Place Phase 3;Thence South 01 degrees 33 minutes SI seconds East for a distance of 14.17 feet;Thence South 89 degrees 43 minutes 1 1 seconds West for a distance of 75.02 feet:Thence North Oldegrees 33 minutes 51 seconds West fora distance of 14.12 feet; Thence North 89 degrees 40 m inLites 32 seconds East for a distance of75.02 feet to the True Point of Beginning. THE GRANTEE shall defend,indemnify and hold the GRANTOR harmless from am and all claims 01'v»hate\'er nature or kind,arising out of or resulting from any act or failure to act in connection with the use.improvement and maintenance ofthe dedicated right- ollu a_\except to the extent ofthe GRANTOR‘S own negligent or intentionalacts. GRANTEE shall provide ongoing maintenance and repair ofthe right-of-way,and improvements thereon. DATEDthis 2-3 dayof mm?.2018. Dedication Deed -1 (U6060161) Page 33 of 155 GRANTORtS)ORANTEE OWl1El’(S)City of Pasco,Washington Matt Watkins,Mayor STATE OF WASHINGTON ) :ss. County of Franklin ) On this 2 5 day of .2OI8,before me.the undersigned,duly commissioned and sworn.personally ap eared Q5 D355 69,32,5q_7_,to me known to be individuaI(s)described above and who executed the within and foregoing instrument as ownerts)ofrecord,and acknowledged to me that he/she’the)signed the same as his/her/their free and voiuntary act and deed,for the uses and purposes therein mentioned.and on oath slated that he/she/they is/are authorized to execute the said instrument, GIVEN under by hand and official seal this 2-5 day of X39 . 2018.X — Prim Name:K,\4_5tt_;,,\,.S;__§AL,$ NOTARY PUBLIC‘in and for the State of Washington Residing at:Eatsco 5,)A My Commission Expires:A& STATE OF WASHINGTON ) 2 ss. Count_\ot'Franklin ) On this day of ,2018.personally appeared before me Matt Watkins.May or oflhe City of Pasco.Washington.described in and who executed the within and forgoing instrument.and acknon ledged that he signed the same as his free and Voluntary act and deed for the uses and purposes therein mentioned. GIVEN under by hand and official seal this day of ,20IB. Prim Name: NOTARY PUBLIC‘in and for the State of Washington Residing at: My Commission Expires: Dedication Deed —2 (U6060161) Page 34 of 155 AGENDA REPORT FOR: City Council May 30, 2018 TO: Dave Zabell, City Manager Regular Meeting: 6/4/18 FROM: Richa Sigdel, Director Finance SUBJECT: General Petty Cash Fund Increase I. REFERENCE(S): Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. _____, amending Section 3 of Resolution No. 676, increasing the maximum limit of the General Petty Cash Fund for the City of Pasco. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The purpose of a Petty Cash Fund is to allow for the reimbursement or purchase of minor items or unanticipated business expenses, where the use of alternative means is neither feasible (untimely) nor cost effective. The last increase to the General Petty Cash Fund was authorized by the City Council in May 2006 and resulted in Resolution No. 2951 which increased the fund to $6,000. The single receipts limit from the Fund was set at an amount "not to exceed $25." These amounts are no longer adequate to efficiently and safely operate on a day-to-day basis. A single receipt reimbursement limit in the amount of $25 is no longer sufficient. As an example, a lien filing and release through Franklin County is now $37. Currently the funds available for change are taken from the Customer Service vault. Change is regularly given out as a significant amount of $20, $50 and $100 dollar bills are collected from cash paying customers. As the City has decentralized where cash payments may be made to improve customer service, Recreation, Police Records and Customer Service now all need change on a regular basis and this need has increased Page 35 of 155 greatly since 2006. Since 2006, the Recreation Departments has significantly increased fee activities throughout the year. Requests for cash reimbursement funds for these activities can vary depending on the activity and participation. The cost of small items needed immediately by Recreation has also increased significantly since 2006. The City of Pasco Police Records Department started taking payments and was given $350 from the Customers Service vault to fund a cash drawer. This reduced the amount of on-hand funds available for change. When Memorial Pool opens for the summer, temporary cash for more cash boxes is given to Recreation from the Customer Service vault, which further reduces the amount of available cash during the summer. Permitting is currently cashiering, but only accepting debit and checks. To allow them to take cash, more cash boxes will be needed with the planned one-stop permitting services associated with next phase of the City Hall remodel, which will further deplete the current funds in the Customer Service vault. In addition, there is in increased risk anytime large sums of money are transported to and from the bank. Currently, trips to the bank are made 2-4 times per week, transporting $800 to $1,100, to obtain change for the cashiers. When the funds available for change are decreased due to petty cash requests or allocation of funds for a period of time for Recreation activities, the trips to the bank increase. This increases the risk of theft or loss of funds by having to make more/multiple bank runs weekly. V. DISCUSSION: Based on the increase in fees paid by the City to vendors such as Franklin County and the need for petty cash for small items, as well as the increase in departments who take funds from the General Petty Cash Fund, Staff recommends that the amount of the fund be increased from $6,000 to $7,500 and that the single receipt reimbursement limit be increased to an amount of $75. This item was discussed at the May 29, 2018 Council Workshop. Page 36 of 155 RESOLUTION NO. A RESOLUTION AMENDING SECTION 3 OF RESOLUTION NO. 676, INCREASING THE MAXIMUM LIMIT OF THE GENERAL PETTY CASH FUND FOR THE CITY OF PASCO. WHEREAS, the General Petty Cash Fund for the City of Pasco was first established by Resolution No. 676; and WHEREAS, Section 3 of Resolution No. 676 was last amended by Resolution No. 2951, in May 2006, increasing the General Petty Cash Fund of the City; and WHEREAS, it will benefit the Customer Service Department to have additional funds to provide smaller denominations of bills and replenish coinage for Customer Service Representatives, and other departments, throughout the day without having to visit the bank as frequently for change; and WHEREAS, it will provide funds to finance the start-up funds of various other Park and Recreation Department activities throughout the year; and WHEREAS, it will be of benefit to staff and administration of the Fund to increase the amount of reimbursement for an approved single receipt to $75.00, previously established in Resolution No. 2951 in May 2006 at $25.00; and WHEREAS, it is necessary to increase the amount of cash in the General Petty Cash Fund for the City of Pasco; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: Section 1. Section 3 of Resolution No. 676 is hereby amended to read as follows: Section 3. “The Fund shall be established by Treasurer’s check and shall not exceed Seven Thousand Five Hundred Dollars ($7,500). Reimbursements for approved single receipts from the Fund shall not exceed $75.00.” Section 2. This Resolution shall be in full force and effect after its passage as required by law. PASSED by the City Council of the City of Pasco this 4th day of June 2018.          Matt Watkins, Mayor ATTEST:        Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 37 of 155 AGENDA REPORT FOR: City Council May 21, 2018 TO: Dave Zabell, City Manager Regular Meeting: 6/4/18 FROM: Dan Dotta, Interim Director Administrative & Community Services SUBJECT: Yard and Business of the Month Awards I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Mayor Watkins to present Certificates of Appreciation for May 2018 "Yard of the Month" and "Business Appearance of the Month" to: • Raul & Sandy Salas, 1315 W. Sylvester Street • Lorena Figueroa, 2815 W. Wilcox Drive • Marc & Chris Benton, 3004 N. Road 56 • Ken & Carol Grittner, 8212 Hudson Drive • U-Pull-It Auto Parts, 802 S. Oregon Avenue III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 38 of 155 Citg05Cpaeco Certi?cateof?yjareciation The City Council of the City of Pasco is proud to select 1315 W.SYLVESTERSTREET Home of RAUL 8 SANDY SALAS “YARD OF THE MONTH” We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. Given this 4th day of June,2018 Matt Watkins,Mayor Page 39 of 155 Citg06Cpagco Certi?cateof?yyreciation The City Council of the City of Pasco is proud to select 2815 W.WILCOX DRIVE Home of LORENA PIGUEROA “YARD OF THE MONTH” We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. Given this 4th day of ]une,2018 Page 40 of 155 The City Council of the City of Pasco is proud to select 3004 N.ROAD 56 Home of MARC 8 CHRIS BENTON “YARD OF THE MONTH” We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. Matt Watkins,Mayor Page 41 of 155 Citg01$Cpagco Certyqcatecf?ljayreciation The City Council of the City of Pasco is proud to select 8212 HUDSON DRIVE Home of KEN 8 CAROL GRITTNER “YARD OF THE MONTH” We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others. Matt Watkins,Mayor Page 42 of 155 Citg06Cpasco Certz?cateof?yyreciation The City Council of the City of Pasco is proud to select 802 S.OREGON AVENUE Home of U-PULL-IT Auro PARTS “BUSINESSOFTHEMONTHAPPEARANCEAWARD’ We hereby express our gratitude for your contribution toward community enrichment and quality of life by the improvements made to the natural beauty of your surroundings and serving as a good example for others.Page 43 of 155 Proclamation “Washington General Aviation Appreciation Month” June 2018 WHEREAS, the City of Pasco, Washington, has a significant interest in the continued vitality of general aviation, aircraft manufacturing, aviation educational institutions, aviation organizations and community airports; and WHEREAS, general aviation and the Pasco Airport have an immense economic impact on the Tri- Cities; and WHEREAS, Pasco has a special connection to air history including the first commercial air mail flight over 90 years ago; service to country as a Naval Air Station in World War II; and long-time host to the annual Tri-City Water Follies Airshow; and WHEREAS, the Pasco Airport is the primary airport in the Tri-Cities and region for training of new pilots via long-time fixed base operator and general aviation supporter, Bergstrom Aircraft, as well as numerous aviation enthusiasts; and WHEREAS, general aviation not only supports Washington’s economy, it improves overall quality of life by supporting emergency medical and healthcare services, law enforcement, firefighting and disaster relief, and by transporting business and recreational travelers to their destinations quickly and safely; and WHEREAS, the nation’s aviation infrastructure represents an important public benefit and congressional oversight should be in place to ensure stable funding of this system. NOW, THEREFORE, I, Matt Watkins, Mayor of the City of Pasco, Washington, do hereby proclaim June 2018 as, “Washington General Aviation Appreciation Month” and hereby proclaim general aviation a vital strategic resource to the City of Pasco and State of Washington. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Pasco, State of Washington, to be affixed this 30th day of May 2018. Matt Watkins, Mayor City of Pasco Page 44 of 155 CommentsApril, May, Oct, Nov when taxes are receivedGENERAL FUND REVENUES OVER/UNDER EXPENDITURES: YTD revenue exceed expenditure by $2,969,879 compared to $1,1148,717 in 2017 during the same period. The 2018 year-end projection is for expenditures to exceed revenue by $210,000, mostly due to one time investments being made by the City to move to SEACOMM. At this time, we expect the revenue and expenses to track with budget as planned by the end of the year. Fund Balance reserves help to stabilize operations for unexpected adverse fluctuations in revenue or expenditure actual amounts. $0$5,000$10,000$15,000$20,000$25,000$30,000$35,000$40,000$45,000$50,000JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECThousands2018 CUMULATIVE GENERAL FUND REVENUE & EXPENDITURES2018 Cumulative Revenue2018 Cumulative Expenditures4‐Yr Average Rev4‐Yr Average ExpPage 45 of 155 GENERAL FUND END FUND BALANCE HISTORY: The City designates the fund balance into two categories, restricted and unrestricted. The unrestricted fund balance represents funds the City sets aside as a stabilization fund, the intent of which is to smooth over unexpected fluctuations in revenues and expenditures. The fund balance is normally built up when revenues exceed expenditures. The 2017 estimated fund balance is expected to be lower than prior year due to accrual of an additional pay period as recommended by State Auditor's Office. This accural was not a standard practice for the City in prior years.Page 46 of 155 GENERAL FUND Average Elapsed Time 32%REVENUE SOURCES2017 Budget2017 YTD Actual% of Annual Budget 2018 Budget2018 YTD Actual% of Annual Budget Variance CommentsTAXES: PROPERTY 7,825,655 2,260,026 29% 8,182,758 3,429,360 42% Timing of 2017 entries, property tax is on track for 2018. SALES 12,300,000 3,944,244 32% 12,675,000 4,223,284 33% PUBLIC SAFETY 1,400,000 438,839 31% 1,488,740 489,734 33% UTILITY 9,267,000 3,364,054 36% 9,498,808 3,228,863 34% OTHER 1,204,000 525,898 44% 1,215,170 581,087 48%LICENSES & PERMITS 1,921,964 975,027 51% 2,054,200 1,120,032 55%INTERGOV'T REVENUE 2,118,837 487,394 23% 2,317,438 537,881 23%CHARGES FOR SERVICES 6,523,156 2,290,759 35% 7,093,604 2,405,016 34%FINES & FORFEITS 872,100 253,337 29% 853,100 318,073 37%MISC. REVENUE 498,760 165,100 33% 528,800 171,492 32% Timing of internal fund transfersDEBT AND TRANSFERS IN 593,000 509,336 86% 227,600 75,872 33% Timing of internal fund transfersTOTAL 44,524,472 15,214,014 34% 46,135,218 16,580,694 36%EXPENDITURES2017 Budget2017 YTD Actual% of Annual Budget 2018 Budget2018 YTD Actual% of Annual Budget Variance CommentsCITY COUNCIL 111,975 37,842 34% 124,511 40,625 33%MUNICIPAL COURT 1,763,123 455,939 26% 1,464,406 435,641 30%CITY MANAGER 1,593,838 563,467 35% 2,564,519 541,543 21% One-time costs not expensed yetPOLICE 15,483,731 4,770,595 31% 16,544,349 5,029,778 30%FIRE 7,055,942 2,421,981 34% 6,859,386 2,364,257 34%ADMIN & COMMUNITY SVCS 6,801,261 2,245,530 33% 7,533,004 2,185,783 29%COMMUNITY DEVELOPMENT 1,592,376 549,324 34% 1,728,603 544,803 32%FINANCE 2,019,332 656,597 33% 2,231,311 630,784 28%ENGINEERING 1,798,269 561,397 31% 1,801,529 507,887 28%LIBRARY 1,330,220 556,922 42% 1,377,958 459,328 33% Timing of payment in 2017NON-DEPARTMENTAL 2,219,313 592,271 27% 2,173,513 610,243 28%DEBT AND TRANSFERS OUT 2,747,400 653,432 24% 1,941,700 260,143 13% Timing of internal fund transfersTOTAL 44,516,780 14,065,297 32% 46,344,789 13,610,815 29%2017 20182017 2018 Page 47 of 155 AGENDA REPORT FOR: City Council May 30, 2018 TO: Dave Zabell, City Manager Regular Meeting: 6/4/18 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Possible Sale of City Property - Dradie Street I. REFERENCE(S): Vicinity Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT A PUBLIC HEARING III. FISCAL IMPACT: Proceeds of any sale to Utility Fund IV. HISTORY AND FACTS BRIEF: At the meeting of March 26, staff presented information on various City-owned properties which were possible candidates for sale or disposal. Among properties discussed was the subject parcel which is 1.4 acres (60,000 sq ft), and is zoned RS -20 (20,000 sq ft minimum lot). The parcel is located between 5420 W. Dradie Street and 5318 W. Dradie Street, and was acquired by the City as part of the City's purchase of the West Pasco Water System. The property was the site of a water well which has since been decommissioned. As the property is an asset of the City's water utility, it is necessary for the Council to hold a public hearing, prior to making a final determination if the property to be declared surplus. Staff has provided notice of the hearing via newspaper publication, as well as by letters addressed to neighborhood property owners. V. DISCUSSION: Following the public hearing, if Council is ready to make a determination on disposal, it should direct staff to prepare a Resolution encompassing Council's intent. Page 48 of 155 If Council determines to dispose of the property, staff will prepare an analysis of disposal methods for discussion at a subsequent meeting. Page 49 of 155 :3?ho”mwmoOosgwmamos7&6-E<oaE=ho» _ >E.=om=.nQQowwmmoo<<> E5?rmxmoNoHq-oN_ :<!am«ozNDm_._.m_ _a_O1>_»_uwO2.?U|||I‘x_n:>aumozmu IIIIDrmcmza csamw.m>o$m .w84>08 A8.8>23 .883>93 O<mqem>o$m Page 50 of 155 AGENDA REPORT FOR: City Council May 29, 2018 TO: Dave Zabell, City Manager Steve Worley, Public Works Director Regular Meeting: 6/4/18 FROM: Dan Ford, City Engineer Public Works SUBJECT: Water Use Efficiency Goals Update 2018 I. REFERENCE(S): Water Use Efficiency Program 2018 Resolution 3060 Proposed Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT A PUBLIC HEARING MOTION: I move to adopt Resolution No. _________, a Resolution updating the City's Water Use Efficiency Goals III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: In 2003, the Washington State Legislature passed the Municipal Water Supply – Efficiency Requirements Act, otherwise known as the Municipal Water Law. Under the rules, utilities are required to develop a Water Use Efficiency (WUE) Program for approval of comprehensive water system plans and for issuance of water right permits. In conjunction with the City's current effort to update the Comprehensive Water System Plan (CWSP), the existing WUE goals are to be evaluated and reestablished, per WAC 246-290-100 and 246-290-810. The City's consultant, MurraySmith Inc., is finalizing the draft CWSP for submittal to Washington State Department of Health for review and approval. The proposed WUE program will become part of the plan once a resolution defining the updated goals and measures is passed. Page 51 of 155 Public Notice for the current hearing was published in the Tri-City Herald on Sunday May, 20 and 27, 2018 in accordance with Public Forum Process requirements, defined in WAC 246-290-830. Supporting documents for the present hearing were made available in the City's Website. V. DISCUSSION: The proposed WUE program was created in accordance with WAC 246-290-810. The goals defined in the program are designed to enhance the efficient use of water by the water system's consumers. The following WUE goals and measures replace those defined in the previous Pasco City Council Resolution 3060, January 2008. A table showing proposed goals versus existing goals is provided below for comparison purposes: PROPOSED GOALS EXISTING GOALS Supply-side goals: Maintain a Distribution System Leakage (DSL) at 8 percent or less on an annual basis Reach a goal of 12% or less Distribution System Leakage (DSL) by Dec 31, 2010 ( reached) Update the integrated water shortage and drought response plan by 2020 Continue with regular water meter replacement program (ongoing program since 2001) Implement installation of “Smart Meters” Ensure water sources are accurately monitored by December 31, 2010 Demand-side Goals: Maintain average demand per ERU at 470 gpd per ERU, excluding DSL through 2022 Update large water user water audit program by December 31, 2020 Update large water user water audit program by December 31, 2010 (completed) Encourage the utilization of xeriscaping and specialized turf seed mixes to lower irrigation water consumption Reduce Outdoor use for domestic users by 2 to 3% by December 31, 2010 (accomplished) Continue to offer Pasco residents retrofit kits that include low flow shower heads, A residential retrofit program to provide the public with low flow shower heads, Page 52 of 155 toilet tank replacement bags, leak detection tablets, and other water use efficiency measures. ( The City will phase out this residential retrofit program before the next planning cycle as the City is close to reaching saturation of its target audience.) toilet tank displacement bags, leak detection tablets and other water use efficiency measures. Continue to perform WUE education in the Pasco School District Perform WUE education in the Pasco School District Continue to promote public education on conservation through annual consumer confidence reports, customer billing statements, and other educational materials. Promote public education on conservation through annual consumer confidence reports, customer billing statements, and other educational materials. The City is committed to ensuring its water resources are used efficiently to protect and preserve the community’s high quality of life for current residents and generations to come. The program engages incentives that encourage wise water use and utilizes technologies and processes associated with City activities to improve water savings. Water savings promoted by the WUE program are estimated to be over 1.8 million of gallons per day (approximately 9%) in the 20-year horizon analysed. Page 53 of 155 15-1710 Page 1 City of Pasco May 2018 Appendix 3-B Water System Plan APPENDIX 3-B WATER USE EFFICIENCY PROGRAM Introduction This report presents the City of Pasco’s (City) Water Use Efficiency (WUE) Program applicable for the next six years. In 2003, the Washington State Legislature passed the Municipal Water Supply – Efficiency Requirements Act, otherwise known as the Municipal Water Law. The Washington State Department of Health (WDOH) was directed to oversee and enforce a WUE Program. As a result WDOH adopted the water use efficiency rule, which became effective in January of 2007. Under the rule utilities are required to develop a WUE Program for approval of comprehensive water system plans and for issuance of water right permits. The water use efficiency rule requires water suppliers to:  Establish water saving goals through a public process  Install service meters within 10 years  Meet a distribution system leakage standard of 10 percent  Develop a WUE program  Evaluate or implement WUE measures to manage water use  Report annually, by July 1, on progress towards meeting goals and using water efficiently The Quad City Water Right (QCWR), utilized by the City of Pasco to meet service area demand, also requires the cities of Pasco, Kennewick, Richland, and West Richland to create a Regional Water Forecast and Conservation Plan (RWFCP). In January 2016 the latest edition of the RWFCP was finalized. The RWFCP also addresses water use and conservation in the City of Pasco. The City is committed to ensuring its water resources are used efficiently to protect and preserve the community’s high quality of life for current residents and generations to come. In keeping with this commitment, the City employs a comprehensive approach to water use efficiency that combines water system design, engineering, and operations with community education and outreach. The City’s WUE Program activities affect thousands of its water utility customers annually. The program engages incentives that encourage wise water use and utilizes technologies and processes associated with City activities to improve water savings. Water Supply Characteristics The City water system is supplied from surface water withdrawals from the McNary Pool of the Columbia River. The City’s water rights are not sufficient to meet existing water demands, as a result the City relies on the QCWR to provide additional water rights to meet the water system’s demands. The City continues to maximize the use of their individual Page 54 of 155 15-1710 Page 2 City of Pasco May 2018 Appendix 3-B Water System Plan water rights in order to minimize use of the QCWR and the impact on the Columbia River instream flows. Two surface water treatment plants that serve the City, the Butterfield Water Treatment Plant (26.8 mgd) and the West Pasco Water Treatment Plant (6 mgd). Two high service pump stations supply the water system from these treatment plants. The water system is divided into three major Pressure Zones, and includes four booster stations. The existing distribution system consists of approximately 326 miles of water main ranging in size from less than 6 inches in diameter up to 36 inches in diameter. The majority of the pipelines are ductile iron. Three water storage reservoirs are located throughout the service area in addition to the 0.485 million gallon clearwell at the Butterfield Water Treatment Plant and the 1.62 million gallon clearwell at the West Pasco Water Treatment Plant. Potable water is used for irrigation by City’s customers in areas without separate irrigation systems. This WUE addresses domestic and irrigation water conservation for the City’s potable water system. As part of the City’s proactive approach to management and conservation of water a City of Pasco, Washington Water Resources Management Plan was developed in 2014 addressing water use efficiency for the separate irrigation. For more information on the water supply characteristics see Section 1 of the City of Pasco’s 2018 Comprehensive Water System Plan. Current WUE Program Description The City adopted its existing water use efficiency goals and measures, which were established through a public process by the Pasco City Council in Resolution 3060 in January 2008. Water use efficiency plan development and demand forecasting was developed as part of the 2008 RWFCP and the City of Pasco’s 2009 Comprehensive Water System Plan. Information from those documents is presented in this WUE plan to provide a concise WUE report in compliance with the requirements of WDOH. The 2008 goals and measures established include the following: 2008 Goals  A residential retrofit program to provide the public with low flow shower heads, toilet tank displacement bags, leak detection tablets, and other water use efficiency measures  Perform a water audit program for large water users by December 31, 2010  Perform water use efficiency education in the Pasco School District  Reach a goal of 12 percent or less distribution system leakage by December 31, 2010 Page 55 of 155 15-1710 Page 3 City of Pasco May 2018 Appendix 3-B Water System Plan  Reduce outdoor water use for domestic users by 2 to 3 percent by December 31, 2010  Promote public education through the annual consumer confidence report, customer bills statements, and other education materials  Ensure water sources are accurately monitored by December 31, 2010 2008 Selected Measures  Leak detection and repair for water distribution system pipelines  Source meter testing and repair  Large meter testing and repair  Residential meter testing, repair, and replacement on an on-going schedule recommended by manufacturer  Residential retrofit measures continued since 2001  Water audit for large water users by December 31, 2010  Water curtailment plan supported by Municipal Code. Pasco has the right to give preference to certain customers and limit irrigation usage in the event of an emergency.  Public and school education accomplished through informative websites, brochures, school outreach, and water consumption history on water bills Distribution System Leakage (DSL) is defined water usage that is not authorized. Water production, authorized usage, and total usage are used to calculate non-authorized usage. Although the distribution system is fully metered some authorized uses must be estimated to calculate DSL. Examples of authorized usage that is not metered may include fire-fighting, hydrant testing or flushing, and construction use. Under estimates made by the City of these non-metered authorized uses may contribute to a higher calculated DSL. Over-estimates of non-metered authorized usage may result in under-estimates of DSL. Table 3-B-1 provides historical estimated DSL from 2008 to 2014. These values are based on the City’s Total Net Water provided to the distribution system from sources, and total authorized consumption. Table 3-B-1 shows that DSL in the City is decreasing and small, calculated negative leakage values are thought to primarily represent the error involved in estimating authorized non- metered consumption. DSL is below the 10 percent threshold that would make a water loss control plan mandatory. The average DSL from 2009 to 2014 excluding negative values was approximately 2.1 percent. The 2014 DSL was nearly zero. Page 56 of 155 15-1710 Page 4 City of Pasco May 2018 Appendix 3-B Water System Plan Table 3-B-1 City of Pasco Estimate of Distribution System Leakage (DSL) Year Total Raw Water (MG) Total Authorized Consumption (MG) Percent Distribution System Leakage 2009 4,432 4,235 4.44% 2010 4,338 4,249 2.06% 2011 4,314 4,488 -4.03% 2012 5,061 4,984 1.52% 2013 4,268 4,247 0.49% 2014 4,416 4,439 -0.52% As shown in Table 3-B-2, the year to year change in annual average per capital water demand has been variable since 2008. From 2009 to 2014 the average annual DSL was approximately 2.1 percent. The calculated negative DSL in 2011 and 2014 serve as evidence that some error exists in each year’s estimate, however DSL is overall considered to be small. 2014 DSL is considered to be insignificant. Table 3-B-2 City of Pasco Per-Capita Water Demand (2008-2014) Year Estimated Population Served Annual Average Per-Capita Demand (gpcd) a Change Average Annual in Demand 2008 54,855 211 - 2009 57,385 212 0.5% 2010 59,800 199 -6.1% 2011 62,500 189 -4.8% 2012 65,300 212 12.3% 2013 67,000 175 -17.8% 2014 70,770 171 -2% Average (2010-2014) 197 -3.7% a Based on Total Net Water: Total Raw Water minus the Butterfield Water Treatment Plant filter backwash Page 57 of 155 15-1710 Page 5 City of Pasco May 2018 Appendix 3-B Water System Plan Table 3-B-3 provides estimated historical water demand with and without the implementation of the water use efficiency measures. Table 3-B-3 City of Pasco Demands with and without Water use Efficiency Measures (last 6 years) Year Estimated Population Served Average Day Demand Without Conservation (mgd)1 Average Day Demand With Conservation (mgd)2 Water Savings (mgd) 2008 54,855 11.5 2009 57,385 12.2 12.1 0.09 2010 59,800 12.7 11.9 0.80 2011 62,500 12.3 11.8 1.47 2012 65,300 13.9 13.9 -0.03 2013 67,000 14.2 11.7 2.53 2014 70,770 15.0 12.1 2.93 1 Based on 2009 annual average per capita demand of 212 gallons per capita day. 2 Based on actual annual average gpcd water use with applied efficiency measures as shown in Table 3-5 As indicated in Section 3 of the Comprehensive Water System Plan, the impact of City’ separate irrigation on calculated per capita demand isn’t well defined at this time. Data collection efforts as recommended and described in Section 3 will improve the per capita data. Updated Water Use Efficiency Goals The City is planning to adopt the following updated water use efficiency goals and measures, which will be established through a public process by the Pasco City Council when the 2018 Comprehensive Water System Plan is approved. These goals and measures replace those defined in the previous Pasco City Council Resolution 3060, January 2008. The goals and measures to be established include the following: Updated Goals  Supply-side goals o Maintain a DSL at 8 percent or less on an annual basis o Update the integrated water shortage and drought response plan by 2020 o Continue with regular water meter replacement program o Implement installation of “Smart Meters”  Demand-side Goals o Maintain average demand per ERU at 470 gpd per ERU, excluding DSL through 2022 Page 58 of 155 15-1710 Page 6 City of Pasco May 2018 Appendix 3-B Water System Plan o Update large water user water audit program by December 31, 2020 o Encourage the utilization of xeriscaping and specialized turf seed mixes to lower irrigation water consumption o Continue to offer Pasco residents retrofit kits that include low flow shower heads, toilet tank replacement bags, leak detection tablets, and other water use efficiency measures. The City will phase out this residential retrofit program before the next planning cycle as the City is close to reaching saturation of its target audience. o Continue to perform WUE education in the Pasco School District o Continue to promote public education on conservation through annual consumer confidence reports, customer billing statements, and other educational materials. The City anticipates that the implementation of these conservation goals will maintain the level of water use efficiency currently demonstrated throughout the system. During the next update of the Water System Comprehensive Plan and the Regional Water Forecast and Conservation Plan, the impact of both the regional conservation goals and those adopted by the City can be further evaluated. Table 3-B-4 presents the City Equivalent Residential Unit (ERU) demand. This table provides support for development of the demand side goal to maintain average demand per ERU at 470 gpd per ERU, excluding DSL through 2020. The table shows that the calculated ERU usage from 2008 to 2014 has been decreasing from 486 gallons per day (gpd) to 409 gpd. Table 3-B-4 City of Pasco Residential and Non-Residential ERUs Year Population Residential Non-Residential Total Residential Annual Volume (MG) Residential Connections ERU1 (gallons per day per residential connection) Total Annual Volume (MG) Number of ERUs 2008 54,855 2,509 14,155 486 1,406 7,933 2009 57,385 2,552 14,561 480 1,509 8,608 2010 59,800 2,529 15,300 453 1,516 9,172 2011 62,500 2,536 15,868 438 1,781 11,143 2012 65,300 2,459 16,104 418 2,523 16,522 2013 67,000 2,570 16,414 429 1,673 10,686 2014 70,770 2,484 16,634 409 1,952 13,071 Average ERU2 (2011-2014): 424 gallons per residential connection 1 ERU calculated as Residential Annual Volume per residential connection. 2 Based on last 4 year due to the decreasing ERU tendency, potentially the result of Water Use Efficiency measures Page 59 of 155 15-1710 Page 7 City of Pasco May 2018 Appendix 3-B Water System Plan Updated Water Use Efficiency Measures As part of the City’s WUE Program the following measures have been implemented or evaluated. The efficiency measures focus both on supply side and demand side efficiency measures. Mandatory Measures To meet the state WUE requirements there are several mandatory measures. Some of these measures are mandatory to implement, some are mandatory to evaluate. For measures that are only mandatory to evaluate, implementation may be used as a selected additional measure. The following is a summary of mandatory measures, and what the City is doing to meet them.  Implement Installation of Source Meters: The WTP supply pumps have flow meters to totalize system supply from each of the City’s water sources.  Implement Installation of Service Meters: The City is fully metered for domestic water use.  Implement Calibration of Meters: The City does testing and repair or replacement on service meters on an on-going schedule consistent with manufacturer recommendations. The City repairs or replaces small meters on a recurring 10-year schedule. The City has only 14 large meters greater than or equal to 6 inches. All have been tested. The City of Pasco intends to test and replace large meters according to the manufacturer’s recommendations. The City is also testing all source meters to ensure that they meet the manufacturer’s recommendations.  Implement a Water Loss Control Plan if DSL is Over 10 percent: The 7-year period average distribution leakage for the City of Pasco’s system is currently estimated to be in the range of near zero to 0.7 percent, which is below the 10 percent threshold. With DSL below 10 percent, implementation of a water loss control plan is not mandatory, however a leak repair and replacement program is currently in place.  Implement Water Use Efficiency Education: Educate customers about water use efficiency at least once per year. Public education is a component of the regional and individual water conservation plans in the Quad Cities area. In 2007, the Quad Cities signed a memorandum of understanding (MOU) with the Benton-Franklin Health District (“District”) to develop and implement a water conservation public education and outreach program for the Quad Cities. When their funding stopped, an agreement was made with the Franklin Conservation District for the school education and outreach administered by the City of Kennewick. The Quad Cities partnered with the District because the District currently conducts water quality education within all of Benton and Franklin Counties. The Quad Cities and the District will promote conservation through an annual regional water conservation media campaign which explains the importance of conservation and provides examples of easy ways to Page 60 of 155 15-1710 Page 8 City of Pasco May 2018 Appendix 3-B Water System Plan conserve. The campaign will include a mix of media types, such as radio, T.V., print, web, billing stuffers, and press releases, and will focus on water wise irrigation and, therefore, will be implemented during the irrigation season. Further information on the components of the partnership program, and a copy of the MOU, can be found in the 2008 RWFCP.  Evaluate a Rate Structure that Encourages WUE: The current rate structure for the City can be found in Section 8, Table 8-2. This is a uniform rate structure which charges the same price per unit of water used. This rate structure does directly link water supplied to cost of service since users pay for what they use. The City recently completed a Water, Sewer, Stormwater, and Irrigation Rate Study in 2015. The rate study recommended a rate increase of 5% to fund operations, capital, and reserves through 2021. The City has considered an inclining block water rate structure and as part of the initial evaluation the City looked at the impact to the different customer classes to avoid cost-of-service inequities. Concerns were risen due to the large industrial demand within the City related to the food processors which a have a relatively constant demand. Increasing the cost on these customers will not directly lead to reduction in water demand without development of a more efficient process. Thus this rate would be focused primary on the residential customer and encouraging more efficient use of water during peak demand periods. Therefore, at this time the City’s elected officials have chosen to not pursue further under the current economic climate. Additionally, the City is concerned about the potential volatility of revenue due to an inclining block rate structure and the need for a rate stabilization fund.  Evaluate Reclamation Opportunities: The City has both evaluated and implemented recycle and reuse opportunities. Currently, reuse water from food processors is being used for direct irrigation on City owned farm circles at the Process Water Reuse Facility. Additional Selected Measures The City needs to implement or evaluate a minimum of nine additional water use efficiency measures that support their goals. Based on the City’s records, it currently has low usage and low DSL so the identified measures are selected to conservatively maintain the City’s current WUE performance. Some of these measures were defined in Resolution 3060 which was adopted by the City in January 2008 and have been selected for implementation again in the next cycle. The following list of measures has been implemented or evaluated.  Utility Financed Retrofit (Residential, Commercial, Multi-Family): The Residential Appliance Efficiency Program was conducted by the Franklin County PUD in cooperation with the Bonneville Power Administration. The City fully supported the program and encouraged users to participate in the showerhead and faucet aerator replacement. The Franklin County PUD program was completed in 1996. The City then started a similar program in 2001. Page 61 of 155 15-1710 Page 9 City of Pasco May 2018 Appendix 3-B Water System Plan Since 2009, over 5,200 retrofit devices or leak detection tablet kits have been distributed to the City’s customers. These may include low flow showerhead inserts, kitchen or bathroom faucet aerators, toilet tank displacement bags, or leak detection tablet dye kits. The retrofit program is supported by its inclusion in this WUE Program. The program is also a requirement of the QCWR.  Water Audits for Commercial Customers: The City completed all water audits for large water users by April 2008. In 2020, the City will begin the cycle of water audits of large water users again.  Public Education: The City changed their billing format in September 2000 from a postcard bill to a full sheet invoice. This new format shows consumptive history and allows the City to use “bill stuffers” for education on water use efficiency measures with each billing cycle. Between 2009 and 2014, Pasco has included a water conservation brochure. Water conservation information was included in the City Crier. Information was distributed from booths at the Home and Garden Show in 2012, 2013 and 2014, and at the Benton-Franklin County Fair in August 2009.  Outdoor Water Efficiency (Residential, Multi-Family, Commercial): The City is planning through specific education related to irrigation efficiency to assist customers in learning best practices to improve outdoor water use efficiency. This could be considered by highlighting the value of soil moisture or rain shutoff devices that provide feedback to the automated irrigation system to reduce over watering of green areas. Additionally, the City may consider an ordinance for outdoor summer watering restrictions. This would limit the use of water during the heat of the day when most water that is applied for irrigation is wasted through evaporation.  Implement On-going Pipeline Replacement and Leak Detection: Because the City’s DSL is below the 10 percent threshold, implementation of a water loss control program is not mandatory, however an ongoing leak detection and pipeline replacement program is in place. The leak detection program was initiated in 1998. The average leak found was 0.25 gpm. Identified leaks were scheduled for repair using funds from the annual Miscellaneous Water Improvements budget item of $80,000 per year. In 1995 the City implemented a water pipeline replacement program to replace leaking pipelines. All known pipelines leaking due to corrosion have been replaced. The City has replaced 95 percent of all known A/C pipeline. Factors that may contribute to the existing DSL, include estimates of non-metered authorized use that are used to calculate DSL. These uses may include water used for fighting fires, water meter inaccuracies and water used for construction purposes. To further improve the accuracy of the overall water budget and future estimates of DSL, improved accounting or metering of these unbilled uses recommended whenever possible.  Implement Reclamation Opportunities: The City has been an active participant in recycle and reuse opportunities. Currently, reuse water from food processors is being Page 62 of 155 15-1710 Page 10 City of Pasco May 2018 Appendix 3-B Water System Plan used for direct irrigation on the City owned farm circles at the Process Water Reuse Facility. Each farm circle currently has associated groundwater rights. With the substitution of the McNary Pool water from the Columbia River from the Water Utility on the farm circles, the quantity of groundwater applied to the farm circles is reduced, and there is no net increase in the collective water rights used due to the food processing plant operation. The City also considered direct reuse to the water treatment plant but the level of treatment required and the cost benefit did not balance.  Evaluate the use of “Smart Meters”: Automated Meter Reading (AMR) can support water use efficiency in several ways. The timing of water usage for individual customers can be captured through automated meter reading and used to identify water inefficiencies such as irrigation during non-ideal times of day. The sensitivity of available data from AMR can be used to identify customer usage patterns that never reach zero, suggesting a customer side leak. AMR is often cost effective, saving the water utility in operating costs over time and can be implemented in phases. Evaluation of the costs and savings associated with AMR for Pasco, as well as potential water efficiency benefits will be completed before the next planning cycle.  Evaluation of Xeriscaping (Residential, Multi-Family, Commercial): The City has considered implementing a xeriscaping education program as a water use efficiency measure for commercial, residential, and multi-family landscaping. The program would offer free classes on xeriscaping to interested customers and include funding from the City of Pasco for 50 percent of the cost of the conversion to xeriscaping landscaping. Based on an assumed annual 1-acre residential and 5-acre multi-family and commercial conversion to xeriscaping landscaping, the savings would be approximately 12.5 million gallons per year, or 1/2 percent of total 2007 production. The cost to the City of Pasco of such a program would be approximately $483,560. This cost is based on paying the fees for two instructors for a 3-day class (assuming fees of $50 per hour), covering travel costs of $1,000 per instructor, and contributing approximately $43,560 for each acre landscaped. The cost of the water saved through this program, based on a cost of $0.0013 per gallon of water produced, would total approximately $15,104, per year, for 11-acres of xeriscaping landscaping. The City of Pasco has elected not to implement this water use efficiency measure at this time, because it feels that this money could be better spent on water use efficiency measures that would reach more customers or address system-wide efficiency issues.  Xeriscaping Ordinance: The City of Pasco has addressed Xeriscaping and the use of water efficient landscaping in PMC Title 25.75 Landscaping and Screening. This ordinance describes requirements for xeriscape areas that may use alternate forms of irrigation, low-water demand turf grasses and plant materials, as well as other ground covers. The over-all projected average annual water usage takes into account historical water savings. Historical water use rates based on historical measures were used to project future Page 63 of 155 15-1710 Page 11 City of Pasco May 2018 Appendix 3-B Water System Plan water usage. Water projections and estimated water savings (based on the average annual historical water savings rate of approximately 9.2 percent) is shown in Table 3-B-5. Table 3-B-5 Future Projected City of Pasco Demands with and without Water use Efficiency Measures Year Average Day Demand Projected With Conservation (mgd)1 Average Day Demand Projected Without Conservation (mgd)2 Projected Savings (mgd)2 2014 (Actual) 12.6 13.8 1.16 2022 14.7 16.0 1.35 2036 20.0 21.8 1.84 1 Based on projected total supply 2 Based on the estimated average annual savings rate of 9.18% from 2009 to 2014 Description of Program Evaluation Process The City staff evaluates the WUE program’s effectiveness annually through the yearly reporting process required by the WUE regulations. To support this reporting the City of Pasco maintains monthly records, which allows them to monitor trends on water use, distribution leakage, and information related to incentives. The City’s water supply planning efforts related to the RWFCP are updated on a biannual basis. This allows for updates to modify or include new water use efficiency measures to change water demand projections. Page 64 of 155 RESOLUTION NO. 3d CoO A RESOLUTION establishing Water Use Efficiency Goals. WHEREAS, Washington State House Bill 1338, better known as the Municipal Water Law, requires the City of Pasco to establish Water Use Efficiency Goals through a public process; and WHEREAS, the Pasco Water Management Plan was adopted under Resolution No. 2872 by the City Council on April 4, 2005; and WHEREAS, the Pasco City Council held a Public Hearing on December 17, 2007 to consider appropriate water use efficiency goals, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1: The Pasco City Council hereby establishes Water Use Efficiency Goals as follows: a. Residential Retrofit Program -provide public with low flow shower heads, toilet tank displacement bags, leak detection tablets and other conservation measures. b. Perform a Water Audit Program for Large Water Users -audit large water users (6" meter or equivalent) by December 31,20] O. c. School Outreach ~ perform Water Use Efficiency education in the Pasco School District. d. Distribution Leakage Standard (Unaccountable Water) ~ goal of 12% or less by December 31, 2010. e. Outdoor Water Reduction ~ for domestic users by 2% -3% by December 31,2010. f. Public Education -promote Public Education through the annual Consumer Confidence Report, customer bill statements, and other education materials. g. Source Metering Replacement and Improvement ~ ensure water sources are accurately monitored by December 31, 2010. Section 2: The City Manager is hereby authorized and directed to employ municipal water resources as necessary and appropriate to achieve the goals established herein. Passed by the City Council of the City of Pasco this 7th day of January 2008. -Jo-Y-ce-~~~o(Jkv APPROVED AS TO FORM: ATTEST:~ .\.r~9~~r~~@L--.--.-_ Leland B. Kerr, City Attorney Page 65 of 155     RESOLUTION NO. ____ A RESOLUTION ESTABLISHING WATER USE EFFICIENCY GOALS. WHEREAS, the Washington State Legislature passed the Municipal Water Supply – Efficiency Requirements Act in 2003, and WHEREAS, the current resolution supersedes resolution No. 3060 and updates the Water Use Efficiency Goals set forth in said resolution, and WHEREAS, The Pasco City Council held a Public Hearing on June 4, 2018 to consider appropriate Water Use efficiency goals, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNcIL OF THE CITY OF PASCO: 1. The Pasco City Council hereby establishes Water Use Efficiency Goals and measures as follows: a. Maintain a Distribution System Leakage (DSL) at 8 percent or less on an annual basis. b. Update the integrated water shortage and drought response plan by 2020. c. Continue with regular water meter replacement program. d. Implement installation of “Smart Meters”. e. Maintain average demand per ERU at 470 gpd per ERU, excluding DSL through 2022. f. Update large water user water audit program by December 31, 2020. g. Encourage the utilization of xeriscaping and specialized turf seed mixes to lower irrigation water consumption. h. Continue to offer Pasco residents retrofit kits that include low flow shower heads, toilet tank replacement bags, leak detection tablets, and other water use efficiency measures. The City will phase out this residential retrofit program before the next planning cycle as the City is close to reaching saturation of its target audience. i. Continue to perform WUE education in the Pasco School District. j. Continue to promote public education on conservation through annual consumer confidence reports, customer billing statements, and other educational materials. 2. The City Manager is hereby authorized and directed to employ municipal water resources as necessary and appropriate to achieve the goals established herein. 3. Passed by City Council of City of Pasco this 4th day of June, 2018. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 66 of 155 AGENDA REPORT FOR: City Council May 30, 2018 TO: Dave Zabell, City Manager Regular Meeting: 6/4/18 FROM: Stan Strebel, Deputy City Manager Executive SUBJECT: Amendment to Charter of Pasco Public Facilities District I. REFERENCE(S): Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. _____, providing for the amendment to the Charter of the Pasco Public Facilities District and publishing as Restated Charter and, further, authorize publication by summary only. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: At the meeting of May 29, Mark Morrissette, President of the Board of Directors of the Pasco Public Facility District (PFD), presented the annual report of the PFD. During the presentation, it was noted that the PFD is the only one of the City's Boards or Commissions for which a term limit (three consecutive, full, four-year terms) applies. The limit was included in the PFD Charter when the District was initially formed in 2002. It was also noted that, given the long history of the Board in working withi n the region to determine what appropriate public projects should be identified for possible submission to the voters, some continuity and history of Board activities would be important to maintain on the panel. Following discussion, it was requested of staff to provide information necessary to formally consider an amendment of the term limiting requirement. V. DISCUSSION: The attached, proposed ordinance provides for amending the PFD Charter to remove the term limit language. The Charter is presented in its entirety as Restated Charter Page 67 of 155 (June 2018) in order to avoid confusion with the original document. Staff recommends adoption of the Ordinance. Page 68 of 155 ORDINANCE NO. _____ AN ORDINANCE of the City of Pasco, Washington providing for amendment to the Charter of the Pasco Public Facilities District and publishing as Restated Charter. WHEREAS, Chapter 35.57 RCW (the “City PFD Act”) authorizes the City Council (the “Council”), as the legislative authority of the City, to create a public facilities district coextensive with the boundaries of the City for the purposes, among others, of acquiring, constructing, operating, and financing one or more “Regional Centers” through cooperative and joint ventures with one or more qualifying public facilities districts; and WHEREAS, by adoption of Ordinance No. 3558 (effective July 29, 2002) the Pasco City Council created the Pasco Public Facilities District and approved the Charter thereof; and WHEREAS, the City Council has determined that it is necessary to amend the Charter with respect to the limitation on the length of service of members of the Board of Directors of the Pasco Public Facilities District; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PASCO: Section 1. Approval of Restated Charter. The Restated Charter of the Pasco Public Facilities District is hereby approved in the form set forth in Appendix A. The Restated Charter shall be issued in duplicate original, each bearing the City seal attested by the City Clerk. One original shall be filed with the City; a duplicate original shall be provided to the District. Section 2. This ordinance shall become effective five (5) days after passage and publication according to law. PASSED by the City Council of the City of Pasco at a regular meeting on the 4th day of June 2018. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM ONLY: Daniela Erickson, City Clerk Leland Kerr, City Attorney Page 69 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 1 APPENDIX A RESTATED CHARTER (JUNE 2018) OF THE PASCO PUBLIC FACILITIES DISTRICT ARTICLE I Name and Seal; Definitions Section 1.1 Name. The name of this public facilities district shall be the PASCO PUBLIC FACILITIES DISTRICT (hereinafter referred to as the “District”). Section 1.2 Seal. The District’s seal shall be a circle with the name “PASCO PUBLIC FACILITIES DISTRICT” inscribed therein. Section 1.3 Definitions. All capitalized terms used but not defined herein shall have the meanings set forth in City of Pasco Ordinance No. 3558, adopted on July 15, 2002 (the “Formation Ordinance”). ARTICLE II Authority and Limit on Liability Section 2.1 Authority. The District is a public facilities district organized pursuant to RCW 35.57.010, and the Formation Ordinance. Section 2.2 Limit on Liability. All liabilities incurred by the District shall be satisfied exclusively from the assets, credit, and properties of the District, and no creditor or other person shall have any right of action against or recourse to the City of Pasco (the “City”), its assets, credit, or services, on account of any debts, obligations, liabilities or acts or omissions of the District. Section 2.3 Mandatory Disclaimer. The following disclaimer shall be posted in a prominent place where the public may readily see it in the District’s principal and other offices. It shall also be printed or stamped on all contracts, notes, bonds, and other documents that may entail any debt or liability by the District. The PASCO PUBLIC FACILITIES DISTRICT is organized pursuant to RCW 35.57.010 and the City of Pasco Ordinance No. 3558 (the “Formation Ordinance”). The Formation Ordinance provides as follows: “All liabilities incurred by the District shall be satisfied exclusively from the assets, credit, and properties of the District, and no creditor or other person shall have any right of action against or recourse to the City, its assets, credit, or services, on account of any debts, obligations, liabilities or acts or omissions of the District.” Page 70 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 2 ARTICLE III Duration The duration of the District shall be perpetual except as provided in the Formation Ordinance. ARTICLE IV Purpose The purpose of the District is to provide a legal entity under RCW 35.57.010 and the Formation Ordinance to acquire, construct, own, remodel, maintain, equip, re-equip, repair, finance, operate one or more Regional Centers as defined by RCW 35.57.020 and/or to participate jointly, by interlocal agreement, in such activities with one or more qualifying public facilities districts for the development of one or more Regional Centers together with related parking facilities. ARTICLE V Powers Section 5.1 Powers. The District shall have and may exercise all lawful powers conferred by State law, the Formation Ordinance, this Charter and its Bylaws. Section 5.2 Limitation of Powers. The District organized under this Charter in all activities and transactions shall be limited in the following respects: A. The District shall have no power of eminent domain; B. The District may not incur or create any liability that permits recourse by any person to any assets, services, resources, or credit of the City. All liabilities incurred by the District shall be satisfied exclusively from the assets and credit of the District. No creditor or other person shall have any recourse to the assets, credit, or services of the City on account of any debts, obligations, liabilities, acts, or omissions of the District; C. All revenue, receipts, assets, or credit of the District shall be applied toward or expended upon services, projects, and activities authorized by State law, the Formation Ordinance and this Charter; D. The District may contract with the City for all support staff and support services and shall not employ staff or contract for professional services without express authority from the Council; and E. The District shall not impose any taxes under Chapters 35.57 RCW or 82.14 RCW without prior approval of the City Council. Page 71 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 3 ARTICLE VI Board of Directors and Corporate Officers Section 6.1 Powers. The Board shall govern the affairs of the District. All corporate powers of the District shall be exercised by or under the authority of and the business, property and affairs of the District shall be managed under the direction of the Board except as may be otherwise provided in this Charter, the Formation Ordinance or State law. Section 6.2 Board Composition. Pursuant to RCW 35.57.010 and the Formation Ordinance, the Council has established that the Board has five members. The Council shall appoint the members of the Board as follows: (i) two members appointed by the Council; and (ii) three members appointed by the Council based on recommendations from local organizations. The members appointed under (i) of this subsection shall not be members of the Council. The members appointed under (ii) of this subsection, shall be based on recommendations received from local organizations that may include, but are not limited to the local chamber of commerce, local economic development council, and local labor council. Except for certain of the initial Board members [as set forth in Section 6.3(A)], the members shall serve four-year terms. Section 6.3 Terms of Office. A. The terms of office of the initially appointed members of the Board shall commence on the date of their appointment and shall be staggered as follows. Of the initial members, one must be appointed for a one-year term, one must be appointed for a two-year term, one must be appointed for a three-year term, and the remainder must be appointed for four-year terms. B. With respect to the appointments of the initial Board members, the Council shall designate which members are assigned to the one-, two-, three- and four-year terms identified in subsection 6.3(A) above for purposes of determining the length of terms of such initial Board members. C. The Council shall fill vacancies during and at the expiration of the term of Board members in the same manner as initial appointments. D. Except for the initial members of the Board, each member shall be appointed to serve for a four-year term. Each member shall continue to serve until his or her successor has been appointed and qualified. Members may be reappointed to serve not more than three consecutive full terms. E. Terms shall expire on the day prior to the anniversary date of the Charter of the year in which the respective director is scheduled to terminate. Section 6.4 Quorum and Manner of Action. At all meetings of the Board three directors then in office shall constitute a quorum. The Board may adopt resolutions of the Board only by an affirmative vote of a majority of the Board members then in office. Page 72 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 4 Section 6.5 Officers and Division of Duties. A. The initial officers of the District shall be the President, Vice President and Secretary/Treasurer of the Board. In no event shall there be less than two officers designated, nor shall the same person occupy more than one office. Additional officers (permanent or ad hoc) and temporary officers may be created by majority approval of the Board or amendments to this Charter. B. The President shall be the agent of the District for service of process; the Bylaws may designate additional corporate officials as agents to receive or initiate process. The corporate officers, who shall be selected from among the membership of the Board, shall manage the daily affairs and operations of the District. C. The Board shall oversee the activities of the corporate officers, establish and/or implement policy, participate in corporate activity, and shall have stewardship for management and determination of all corporate affairs consistent with this Charter. Section 6.6 Executive Committee. An Executive Committee, which may be appointed and/or removed by the Board, and shall have and exercise such authority of the Board between meetings of the Board. Section 6.7 Removal of Board Members. The Council may by resolution remove from the Board for any reason, with or without cause, any member of the Board at a public meeting, with prior notice to the District. In the event of removal, members shall be replaced in the same manner as provided for in filling vacancies on the Board. ARTICLE VII Meetings Section 7.1 Board Meetings. A. The Board shall meet at least quarterly each year; special meetings of the Board may be called as provided by the Charter, the Bylaws or RCW 42.30.010 et seq. B. The Board shall be the governing body of a public agency as defined in RCW 42.30.020, and all meetings of the Board shall be held and conducted in accordance with RCW 42.30.010 et seq. Notice of meetings shall be given in a manner consistent with RCW 42.30.010 et seq. In addition, the District shall provide, where practicable, notice of meetings mailed at least three days prior to the time of the meeting, to any individual specifically requesting it in writing. C. All Board meetings, including all other permanent and ad hoc committee meetings, shall be open to the public to the extent required by RCW 42.30.010 et seq. The Board and committees may hold executive sessions to consider matters enumerated in RCW 42.30.010 et seq or privileged matters recognized by law, and shall enter the cause therefor upon its official journal. At all public meetings, any citizen shall have a reasonable opportunity to address the Board either orally or by written petition. Voting by proxy is not permitted. Page 73 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 5 Section 7.2 Parliamentary Authority. The rules in Robert’s Rules of Order (revised) shall govern the District in all cases to which they are applicable, where they are not inconsistent with the Charter or with the special rules of order of the District set forth in the Bylaws. Section 7.3 Minutes. Copies of the minutes of all regular or special meetings of the Board shall be available to any person or organization that requests them. The minutes of all Board meetings shall include a record of individual votes on all matters requiring Board approval. ARTICLE VIII Procedural Requirements Section 8.1 Board Review. A. At least quarterly, the Board shall review monthly statements of income and expenses, which compare budgeted expenditures to actual expenditures. The Board shall review all such information at regular meetings, the minutes of which shall specifically note such reviews and include such information. B. General or particular authorization or review and concurrence of the Board by resolution shall be necessary for any significant transaction including execution of any contract for an amount more than $5,000, adoption of an annual budget, which such adoption shall occur no later than December 1 of the year prior to the budget year, certification of reports and statements to be filed with the City as true and correct in the opinion of the Board and of its members except as noted, and proposed amendments to the Charter and Bylaws. Section 8.2 Establishment and Maintenance of Office and Records. The District shall: A. Maintain a principal office at a location within the boundaries of the City; B. File and maintain with the City Clerk a current listing of all Board officials, their positions and their home addresses, their business and home phone numbers (which information is personal non-disclosable information), the address of the District’s principal office and of all other offices used by it, and a current set of its Bylaws; and C. Maintain all of its records in a manner consistent with the Preservation and Destruction of Public Records Act, RCW Chapter 40.14. Section 8.3 Access to Records. A. The District shall keep an official journal containing the minutes of proceedings at all regular and special meetings of the Board and the resolutions of the Board. B. Any person shall have access to records and information of the District to the extent allowed by State law. Section 8.4 Deposit of Public Funds. All District monies shall be invested in investments that would be lawful for the investment of City funds. Page 74 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 6 Section 8.5 Reports and Information. The District shall, within three months after the end of its fiscal year, file an annual report with the City containing financial statements of assets and liabilities, revenue and expenditures and changes in its financial position during the previous year; a summary of significant accomplishments; a projected operating budget for the current fiscal year; a summary of projects and activities to be undertaken during the current year; and a list of District officials. Section 8.6 Audits and Inspections. The District shall, at any time during normal business hours and as often as the City Manager or his designee, the Council or the State Auditor deem necessary, make available to the City Manager or his designee, the Council or the State Auditor for examination all of its financial records. The District shall permit the City Manager or his designee, the Council or State Auditor to audit, examine and make excerpts or transcripts from such records, and to make audits of all records relating to all the aforesaid matters. The District shall review with the City Manager within 45 days of receipt and take immediate corrective action to address any audit findings or qualifications in its audit reports. Section 8.7 Insurance. The District shall maintain in full force and effect public liability insurance in an amount sufficient to cover potential claims for bodily injury, death or disability and for property damage, which may arise from or be related to projects and activities of the District, naming the City as an additional insured, if such insurance shall be available at a reasonable price as determined by the Board. If insurance is not maintained, the District shall maintain adequate reserves, as determined by the Board, to cover potential claims and losses. Section 8.8 Bylaws. A. Bylaws of the District may be adopted as the official rules for t he governing of meetings and the affairs of the District. B. The Bylaws may be amended as provided in Article IX of this Charter and consistent with the Formation Ordinance in order to provide additional or different rules for governing the District and its activities as are not inconsistent with this Charter. C. Amendments to the Bylaws shall be effective 10 days after filing with the City Clerk, unless such amendment(s) shall have been passed by unanimous vote of the Board and an earlier effective date shall have been set. Section 8.9 Conflict of Interest. A. A Board member or employee of the District may not participate in Board decisions if that person or a member of that person’s immediate family has a financial interest in the issue being decided. B. A Board member or employee is not considered to be financially interested in a decision when the decision could not affect that person in a manner different from its effect on the public. Page 75 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 7 C. No Board member or employee of the District shall accept, directly or indirectly, any gift, favor, loan, retainer, entertainment or other thing of monetary value from any person, firm or corporation having dealings with the District when such acceptance would conflict with the performance of a Board member or employee’s official duties. A conflict, or possibility of conflict, shall be deemed to exist where a reasonable and prudent person would believe that it was given for the purpose of obtaining special considerations or influence. D. The Board may adopt additional conflict of interest and ethical rules it considers appropriate. E. For purposes of this section, “participate in a decision” includes all discussions, deliberations, preliminary negotiations, and votes. Section 8.10 Discrimination. A. Board membership may not directly or indirectly be based upon or limited by creed, age, race, color, religion, sex, national origin, marital status or the presence of any sensory, mental or physical disability, unless such limitations are necessary for the performance of the role and no less discriminatory alternatives are available. B. To ensure equality of employment opportunity, the District shall not discriminate in any matter related to employment because of creed, age, race, color, religion, sex, national origin, marital status or the presence of any sensory, mental or physical disability, unless such limitations are necessary for the performance of the role and no less discriminatory alternatives are available. The District shall, in all solicitations or advertisements for employees placed by or on behalf of the District, state that all qualified applicants will receive consideration for employment without regard to creed, age, race, color, religion, sex, national origin, marital status or the presence of any sensory, mental or physical disability, unless such limitations are necessary for the performance of the role and no less discriminatory alternatives are available. ARTICLE IX Amendments to Charter and Bylaws Section 9.1 Proposals to Amend Charter. A. The District may propose to the Council that its Charter be amended by resolution passed by a procedure outlined in its Bylaws at a regular or special meeting of the Board for which 30 days’ advance written notice was given. B. When required by law, the District shall propose to the Council an amendment to this Charter that will conform to and be consistent with said law. C. As necessary and appropriate in the discretion of the Council, the Council may propose to amend this Charter on its own initiative. Page 76 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 8 Section 9.2 Charter Amendments. The Charter may be amended only with the approval of the Council. After adoption of a Charter amendment, the revised Charter shall be issued and filed in the same manner as the original Charter. Section 9.3 Amendments to Bylaws. The Bylaws of the District may be adopted or amended by a resolution passed by a majority of the Board members in office at the time, provided amendments are consistent with the Formation Ordinance and this Charter. Bylaws shall be reviewed annually after the election of officers with recommendations, if any, for amending the bylaws proposed by the Executive Committee of the District, if such committee is established, otherwise by an ad hoc Bylaws Committee appointed by the Board President. At any other time, any Board member may introduce necessary amendments to the Bylaws to the Board for consideration. As provided in the Formation Ordinance, as necessary and appropriate in the discretion of the Council, the Council may amend the Bylaws. Amendments to the Bylaws adopted by the Council may not be further amended by the District for one year except with Commissioner approval. ARTICLE X Commencement The District shall commence its existence effective July 29, 2002. ARTICLE XI Dissolution Section 11.1 Dissolution Process. A. If the Board makes an affirmative finding that dissolution is necessary or appropriate because the purposes of the District may not be fulfilled for any reason, the Board may adopt a resolution requesting the Council to dissolve the District. B. Upon adoption of a motion by the Council requesting the following information, or upon adoption by the District board of a resolution requesting its own dissolution, the District shall file a dissolution statement with the City Clerk setting forth: 1. The name and principal office of the District; 2. The debts, obligations and liabilities of the District, including conditions of grants and donations, and the property and assets available to satisfy the same; the provisions to be made for satisfaction of outstanding liabilities and performance of executory contracts; and the estimated time for completion of its dissolution; Page 77 of 155 Restated Charter Pasco Public Facilities District, June 2018 Page 9 3. Any pending litigation or contingent liabilities; 4. The Board resolution requesting such dissolution and the date(s) and proceedings leading toward its adoption, whenever the dissolution be voluntary; and 5. A list of persons to be notified upon completion of dissolution. Section 11.2 Trusteeship. A. Superior Court jurisdiction over dissolution arises in the event the dissolution Ordinance enacted by the Council requests Superior Court trusteeship. In the event that the dissolution Ordinance so requests Super or Court trusteeship, the Superior Court of Franklin County shall have jurisdiction and authority to appoint trustees or receivers of corporate property and assets and supervise such trusteeship or receivership. B. The trustees appointed by the Superior Court shall take such actions as necessary during the trusteeship to achieve the object thereof as reasonable. The trustees shall have the power and authority to reorganize the District and recommend amendment of its Charter and/or its Bylaws; suspend and/or remove District officials, and manage the assets and affairs of the District; and exercise any and all District powers as necessary or appropriate to fulfill outstanding agreements, to restore the capability of the District, to perform the functions and activities for which it is chartered, to reinstate its credit or credibility with its creditors or obligees, and, if so authorized by the Superior Court, to oversee its dissolution and appropriate subsequent transactions. ARTICLE XII Approval of Restated Charter APPROVED by Pasco City Council Ordinance No. ______ adopted on June 4, 2018. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM ONLY: Daniela Erickson, City Clerk Leland Kerr, City Attorney Page 78 of 155 AGENDA REPORT FOR: City Council May 30, 2018 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 6/4/18 FROM: Darcy Bourcier, Planner I Community & Economic Development SUBJECT: Special Permit: Dwelling Unit Above Barber Shop in a C-1 Zone (MF #SP 2018-004) I. REFERENCE(S): Proposed Resolution Vicinity Map Report to Planning Commission Planning Commission Minutes Dated: 4/19/18 & 5/17/18 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No.____, approving a special permit for the location of dwelling unit on the second floor of a barber shop in a C-1 zone at 613 West Clark Street. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On April 19, 2018 the Planning Commission conducted a public hearing to determine whether or not to recommend approval for the location of a dwelling unit on the second floor of a barber shop in a C-1 zone at 613 W Clark St. Dwelling units above ground floor commercial uses are allowed in the C-1 zoning district through approval of a Special Permit. Following the conduct of a public hearing the Planning Commission reasoned it would be appropriate to recommend approval of the Special Permit with conditions as contained in the May 17, 2018 staff report. Page 79 of 155 No written appeal of the Planning Commission's recommendation was received. V. DISCUSSION: The applicant is proposing to construct a two-story commercial building consisting of a barber shop on the first floor and a dwelling unit on the second. Additional parking spaces will be included in the construction. The first floor will contain the barber shop space, a break room, and a bathroom. The second floor will contain three bedrooms, two bathrooms, a kitchen and dining room. Page 80 of 155 … RESOLUTION NO._______ A RESOLUTION GRANTING A SPECIAL PERMIT FOR THE LOCATION OF A DWELLING UNIT ABOVE THE GROUND FLOOR OF A BARBER SHOP IN A C-1 ZONING DISTRICT AT 613 WEST CLARK STREET. WHEREAS, Leticia Marin Arroyo submitted an application for the location of a dwelling unit on the second floor of a barber shop at 613 W Clark St (Tax Parcel # 112 054 385); and WHEREAS, the Planning Commission held a public hearing on April 19, 2018 to review a Special Permit for the proposed dwelling unit above a barber shop in a C-1 zone; and, WHEREAS, following deliberations on May 17, 2018 the Planning Commission recommended approval of a Special Permit for the dwelling unit above a barber shop in a C-1 zone with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to Leticia Marin Arroyo for a dwelling unit on the second floor of a barber shop in a C-1 zoning district under Master File # SP 2018-004 with the following conditions: a) The special permit shall apply to 613 W Clark Street (Parcel #112054385) b) A 10-foot landscaping strip of 65% live vegetation must be installed along the front property line adjacent to W Clark Street. c) A maximum of one (1) dwelling unit on the second floor shall be permitted; d) The special permit shall be null and void if a City of Pasco building permit has not been obtained by December 31, 2019. 2. Passed by the City Council of the City of Pasco this 4th day of June, 2018. _______________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ________________________________ _____________________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 81 of 155 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community VicinityMap Special Perm it - Dwelling Unit in C-1 ZoneApplicant: Leticia Marin ArroyoFile #: SP 2018-004 ± SITE N 5t h Av eN 6t h Av eN 7t h Av eN 4t h Av eW B o n n e v ille S tW C la rk S tW L e w is S t0 125 250 375 50062.5 FeetPage 82 of 155 1 REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 2018-004 APPLICANT: Leticia Marin Arroyo HEARING DATE: 4/19/2018 3324 W 19th Ave TRL# 37 ACTION DATE: 5/17/2018 Kennewick, WA 99338 BACKGROUND REQUEST: SPECIAL PERMIT: Location of a dwelling unit on the second floor of a barber shop in a C-1 zoning district. 1. PROPERTY DESCRIPTION: Legal: Lots 25 & 26, Block 10, Gerry’s Addition General Location: 613 W Clark St Property Size: 7,000 square feet 2. ACCESS: The site is accessible from W Clark St and an alley that connects 5th Ave and 6th Ave. 3. UTILITIES: All municipal utilities are currently available to serve the site. 4. LAND USE AND ZONING: The site is currently zoned C-1 (Retail Business) and does not contain any structures. Surrounding properties are zoned and developed as follows: NORTH: R-1 – SFDUs SOUTH: R-2 – Commercial EAST: C-1 – SFDU, commercial WEST: C-1 – SFDU, commercial 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates this area as commercial. The plan does not specifically address the location of residences above the ground level in the commercial zones; however policies of the plan can be applied to this situation. Policy H-1-A encourages the location of medium density residential uses near shopping and employment centers. Policy H-2-A suggests a full range of housing environments should be provided. This plan also suggests that residential use should be in close proximity to the downtown area to support the service related business of the core. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Page 83 of 155 2 Non-Significance (DNS) has been issued for this project under WAC 197- 11-158. ANALYSIS The applicant is seeking a special permit to allow a dwelling unit on the second floor of a proposed barber shop. The Pasco Municipal Code (PMC) 25.42.040 [1] contains a provision allowing dwelling units on the second floor of commercial buildings in C-1 zones with special permit approval. The PMC also requires that the main floor of the building be designed or intended for a use permitted within the C-1 zone. In the C-1 zone, a building may be used as a motel (short-term occupancy) or a commercial/office building. Motel/hotel use requires a state license, which enables the State of Washington to collect taxes on transient rental income. According to the Washington Department of Revenue, “transient rental income is income received from any guest, resident, or other occupant to whom lodging and other services are furnished under a license to use real property for less than 30 continuous days.” However, for long-term residential use the applicant must obtain a Special Permit, obtain a City of Pasco rental dwelling license, and residential units may not be located on the ground floor. The applicant plans on creating six parking spaces designated for the barber shop and the dwelling unit on the second floor. At its maximum, the barber shop may generate only approximately 5 vehicle trips at its peak hour on Saturdays. The first floor will contain the barber shop space, a break room, and a bathroom, and the upper floor dwelling unit will contain three bedrooms, two bathrooms, a kitchen, and a dining room. Considering that residentially- zoned lots are located in the general vicinity, this use conforms to the character of the neighborhood. INITIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is zoned C-1 (Retail Business). 2. Office, retail, and motel uses may all be located in C-1 zones. 3. The site is currently an empty lot. Page 84 of 155 3 4. The applicant intends to construct a barber shop with a dwelling unit on the second floor. 5. Residential uses other than short-duration hotel/motel occupancies are allowed in commercial zones only with a Special Permit and only above the first floor 6. Six parking spaces will be created. 7. It is estimated that the use will generate around 5 vehicle trips at peak hour on Saturdays. CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: (1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The site is designated for commercial uses by the Comprehensive Plan. The plan does not specifically address the location of dwelling units within the C-1 zone, however policies of the plan suggest that residential use should be in close proximity to the downtown area to support the service related business of the core. (2) Will the proposed use adversely affect public infrastructure? The demands of this proposal on the public infrastructure are negligible in comparison to the demands of the allowed uses in the area. The required municipal utilities are sized to accommodate demands of a greater intensity than this proposal will place upon the systems. (3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? Barber shops are permitted uses in C-1 zones. The use will not disrupt the character of the vicinity. (4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The proposal involves constructing a building 24 feet tall, which is permitted according to the PMC. Page 85 of 155 4 (5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The proposal is less intensive than many of the uses permitted in the C-1 zoning district and would generate far less noise, light, glare and other permitted uses. (6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? A residence located in this commercial area is much less intensive than most uses allowed in the C-1 district. There is little chance the use will become a nuisance. APPROVAL CONDITIONS 1) The special permit shall apply to 613 W Clark Street (Parcel #112054385) 2) A 10-foot landscaping strip of 65% live vegetation must be installed along the front property line adjacent to W Clark Street. 3) A maximum of one (1) dwelling unit on the second floor shall be permitted; 4) The special permit shall be null and void if a City of Pasco building permit has not been obtained by December 31, 2019. RECOMMENDATION MOTION for Findings of Fact: I move to adopt Findings of Fact and Conclusions therefrom as contained in the May 17, 2018 staff report. MOTION for Recommendation: I move, based on the Findings of Fact and Conclusions therefrom, the Planning Commission recommend the City Council grant a special permit to Leticia Marin Arroyo for the location of a dwelling unit on the second floor of a barber shop in a C-1 zoning district at 613 W Clark St with conditions as contained in the May 17, 2018 staff report. Page 86 of 155 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community VicinityMap Special Perm it - Dwelling Unit in C-1 ZoneApplicant: Leticia Marin ArroyoFile #: SP 2018-004 ± SITE N 5t h Av eN 6t h Av eN 7t h Av eN 4t h Av eW B o n n e v ille S tW C la rk S tW L e w is S t0 125 250 375 50062.5 FeetPage 87 of 155 Land UseMap Special Permit - Dwelling Unit in C-1 ZoneApplicant: Leticia Marin ArroyoFile #: SP 2018-004 ± SITE N 5 th A veN 6 th A veN 7 th A ve N 4 th A ve W Bonneville St W Clark St W Lewis St 0 125 250 375 50062.5 FeetChurch Church Church Mul t i -Fam i ly Mul t i -Family Mul t i -Fam.M.F .M.F .M.F . SFDUs Commercial SFDUSFDUPage 88 of 155 ZoningMap Special Perm it - Dwelling Unit in C-1 ZoneApplicant: Leticia Marin ArroyoFile #: SP 2018-004 ± SITE N 5t h Av eN 6t h Av eN 7t h Av eN 4t h Av eW B o n n e v ille S tW C la rk S tW L e w is S t0 125 250 375 50062.5 Feet R-1 C-1 C-1 C-2 C-1 R-2 Page 89 of 155 Page 90 of 155 Page 91 of 155 Page 92 of 155 Page 93 of 155 Page 94 of 155 Looking North Page 95 of 155 Looking East Page 96 of 155 Looking South Page 97 of 155 Looking West Page 98 of 155 PLANNING COMMISSION MINUTES 4/19/2018 PUBLIC HEARINGS: B. Special Permit Barbershop with Dwelling Unit on 2nd Floor (Leticia Marin Arroyo) (MF# SP 2018-004) Chairwoman Roach read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the special permit application for the location of a barbershop with a dwelling unit on the 2nd floor for mixed-use zoning. The site is currently vacant and undeveloped. The PMC allows dwelling units in C-1 zones on the 2nd floor of an active business through the special permit process. The surrounding the site contains residential and commercial lots so the use is congruent with the neighborhood and consistent with the Comprehensive Plan. There were no public comments and the public hearing was closed. Commissioner Bykonen stated that she was happy to see new construction for mixed use. Chairwoman Roach agreed with Commissioner Bykonen. Commissioner Greenaway moved, seconded by Commissioner Bowers, to close the public hearing on the proposed special permit and set May 17, 2018 as the date for deliberations and the development of a recommendation for the City Council. The motion passed unanimously. Page 99 of 155 PLANNING COMMISSION MINUTES 5/17/2018 OLD BUSINESS: A. Special Permit Barbershop with Dwelling Unit on 2nd Floor (Leticia Marin Arroyo) (MF# SP 2018-004) Chairman Cruz read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the special permit application to locate a barbershop with a dwelling unit on the 2nd floor. Staff had no additional comments. Commissioner Bowers moved, seconded by Commissioner Greenaway, to adopt the findings of fact and conclusions, therefrom, as contained in the May 17, 2018 staff report. The motion passed unanimously. Commissioner Bowers moved, seconded by Commissioner Greenaway, based on the findings of fact, therefrom, the Planning Commission recommend the City Council approve a special permit to Leticia Marin Arroyo for the location of a dwelling unit on the 2nd floor of a barbershop in a C-1 zoning district at 613 W. Clark Street with conditions as contained in the May 17, 2018 staff report. The motion passed unanimously. Page 100 of 155 AGENDA REPORT FOR: City Council May 30, 2018 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 6/4/18 FROM: Darcy Bourcier, Planner I Community & Economic Development SUBJECT: Preliminary Plat: Havencourt Meadows (MF# PP 2018-002) I. REFERENCE(S): Proposed Resolution Overview Map Vicinity Map Preliminary Plat Report to the Planning Commission Planning Commission Minutes Dated: 4/19/18 & 5/17/18 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No.______, approving the Preliminary Plat for Havencourt Meadows. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: On April 19, 2018 the Planning Commission conducted a public hearing to develop a recommendation for the City Council on the preliminary plat for Havencourt Meadows. The proposed plat is located north of W. Court St between Road 56 and Road 60. Following the hearing, the Planning Commission determined that with conditions, the preliminary plat should be recommended for approval. The recommended conditions are contained in the attached resolution. No written appeal of the Planning Commission’s recommendation has been received. Page 101 of 155 V. DISCUSSION: The proposed plat contains approximately 17.9 acres and lies north of W Court St between Roads 56 and 60. The proposed plat is a 27-lot single-family neighborhood with lots averaging 24,087 square feet in this Residential Suburban (RS - 20) zoning district. Page 102 of 155 RESOLUTION NO.______ A RESOLUTION APPROVING A PRELIMINARY PLAT FOR HAVENCOURT MEADOWS. WHEREAS, RCW 58.17 enables the City to uniformly administer the process of subdividing property for the overall welfare of the community; and, WHEREAS, owners and developers of property situated in the South half of the Southwest quarter of the Southeast quarter of Section 22, Township 9 North, Range 29 East, W.M., have requested approval of a preliminary plat; and, WHEREAS, the Planning Commission held a public hearing on the proposed Havencourt Meadows plat and developed findings related thereto and said findings are hereby adopted by the City Council; and, WHEREAS, following a public hearing, the Planning Commission found the proposed plat promoted the general welfare of the community and recommended said preliminary plat be approved with conditions; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the preliminary plat for Havencourt Meadows located in the South half of the Southwest quarter of the Southeast quarter of Section 22, Township 9 North, Range 29, East W.M., is hereby approved with the following conditions: 1. All development activities are subject to the concurrency development standards established in PMC 12.36. 2. All right of way improvements and extensions of City maintained utilities shall conform to the standard specifications of the City of Pasco in place at time of development. 3. All work in the right of way must be designed by a professional engineer licensed in the State of Washington, and are reviewed on a first come first serve basis. 4. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 5. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 6. All utility lines serving the subdivision, including but not limited to power, telephone and television cables shall be installed underground. Adequate easements shall be provided for all such utility lines, which will not be located within the right-of-way. 7. No single driveway shall be wider than 34 feet or 50 percent of the lot frontage; whichever is smaller. (PMC 12.04.100 A.3) The frontage of lots 17, 18, 19, 23, 24, and 25 will be limited to 50 percent of the frontage of each lot. 8. The developer shall install a common “Estate” type fence/wall six-feet in height along W Court St as a part of the infrastructure improvements associated with the plat. The fence/wall must be constructed of masonry block. A fencing detail must be included on the subdivision construction drawings. Consideration must be given to a reasonable vision triangle at the intersection of streets. Following construction of the masonry fence/wall the City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep of the fence/wall. These fencing requirements shall be noted clearly on the face of the final plat(s). A concrete mow strip shall be installed under any Page 103 of 155 common fence as directed by the City Parks Division and shall be approved by the Parks Department prior to installation. 9. The sidewalk along Court Street shall be installed as part of the infrastructure improvements. 10. Lots abutting W. Court Street shall not have direct access to said streets. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 11. The final plat(s) shall contain a 10-foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. 12. The final plat(s) shall contain the following Franklin County Public Utility District statement: “The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD’s primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat.” 13. City approval of the plat will be contingent upon Health District approval. Passed by the City Council of the City of Pasco this 4th day of June, 2018. __________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: _________________________ _____________________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 104 of 155 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community OverviewMap Prelimin ary P lat - H avencourt MeadowsApplicant: Knutzen EngineeringFile #: PP 2018-002 ± SITE Page 105 of 155 W Court St Road 56Road 60W Pearl St Road 59Road 62Road 54CITY LIMITS Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community VicinityMap Prelimin ary P lat - H avencourt MeadowsApplicant: Knutzen EngineeringFile #: PP 2018-002 ± SITE Page 106 of 155 Page 107 of 155 1 REPORT TO PLANNING COMMISSION MASTER FILE NO: PP 2018-002 HEARING DATE: 4/19/2018 ACTION DATE: 5/17/2018 APPLICANT: Knutzen Engineering 5453 Ridgeline Dr, Ste 120 Kennewick, WA 99338 BACKGROUND REQUEST: Preliminary Plat: Havencourt Meadows, (27-Lot Single-Family Subdivision). 1. PROPERTY DESCRIPTION: Legal: Portion of the South half of the Southwest quarter of the Southeast quarter of Section 22, Township 9 North, Range 29 East, W.M. General Location: Between Road 56 and Road 60 north of W Court St Property Size: 17.98 Acres Number of Lots Proposed: 27 single-family lots Square Footage Range of Lots: 22,974 ft² to 30,230 ft² Average Lot Square Footage: 24,087 ft² 2. ACCESS: The property will have access from Road 56 and Road 60. 3. UTILITIES: Water service is located in W Court St, Road 56, and Road 60. City sewer is not available in the area. 4. LAND USE AND ZONING: The site is zoned RS-20 (Suburban Residential). Surrounding properties are zoned and developed as follows: NORTH: RS-20 – SFDUs and Pastures SOUTH: RS-20 – SFDUs EAST: RS-20 – SFDUs and Pastures WEST RS-20 – SFDUs 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended for mixed-residential and mixed-residential commercial development. According to the Comprehensive Plan, mixed-residential development means 5 to 20 dwelling units per acre, and mixed- residential commercial allows for commercial uses interspersed with residential. The criteria for allocation under the future land use section of Volume II of the Comprehensive Plan (Vol. II, page 17) encourages development of lands designated for residential uses in locations suitable for home sites, convenient to major circulation routes, and when there is a market demand for new home sites. Policy H-1-E encourages the advancement of home ownership, and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. Page 108 of 155 2 Goal LU-2 encourages the maintenance of established neighborhoods and the creation of new neighborhoods that are safe and enjoyable places to live. 6. ENVIRONMENTAL DETERMINATION: Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, testimony at the public hearing and other information, a Determination of Non-Significance (DNS) has been issued for this project (WAC 197-11- 355). ANALYSIS The project site is located between Roads 56 and 60 just north of W Court St; it includes approximately 18 acres and, when finished, will create 27 new single- family lots zoned RS-20. All lots will be over 22,000 square feet in size. The applicant is seeking preliminary plat approval in preparation for the development of this single-family subdivision. The site was annexed into the City in 2013 when it was designated an RS-20 zoning district. Currently, there are six parcels making up the project site that have been previously used for agriculture. While there are no structures located on these six parcels, there is a single house in its own parcel located within the project site that has an address on W Court St. The preliminary plat will not include this parcel. The proposed plat will provide additional lots within the Urban Growth Area (UGA) for single-family homes consistent with the Comprehensive Plan. LOT LAYOUT: The proposed plat contains 27 residential lots. The lots vary in size from 22,974 square feet to 30,230 square feet. The average lot size is 24,087 square feet. The proposal is consistent with the density requirements of the RS-20 zoning on the site. The minimum lot size for the RS-20 zone is 20,000 square feet. However, given the proposed location on a major arterial road, a greater residential density may be more appropriate. RIGHTS-OF-WAY: All lots have frontage on streets which will be dedicated. This project includes the development of a road connecting Road 56 to Road 60 in addition to two cul-de-sacs. UTILITIES: Municipal water service will need to be extended through the site to connect to the water service in Roads 56 and 60. The nearest sewer line to the site is located 2,350 feet to the south in Sylvester Street. However, the Comprehensive Sewer Plan indicates eight inch sewer lines are to be installed in both Road 56 and Road 60. These lines will drain north (not south) to a Page 109 of 155 3 future lift station that will be located on Road 56 about 1,700 north of Court Street. The Benton-Franklin Health District is scheduled to test the site during the third week of April to determine septic tank conditions. The overall number of lots within the plat could change slightly but the street layout will remain the same. The developer will be required to obtain all Heath District’s approval prior to construction on the plat similar to receive engineering department approval for sewer line extensions prior to construction activities. Ordinance 4229 establishing sewer wavier conditions found in PMC 16.040 recognized certain areas within the City do not readily have access to sewer service (Lines more than 200 feet away) or functioning lift station. In these situations home construction is permitted provide a waiver to the sewer connection requirement is granted. Waivers are typically granted under a list of conditions including participation in future sewer LID’s. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and with a maximum interval of 500 feet between hydrants on alternating sides of the street. Streetlights are located at street intersections, with a maximum interval of less than 300 feet on residential streets, and with a maximum interval of 150 feet on arterial streets. The intervals for street light placements are measure along the centerline of the road. Street lights are placed on alternating sides of the street. STREET NAMES: The proposed street names have been labeled on the plat. IRRIGATION: The municipal code requires the installation of irrigation lines as part of the infrastructure improvements. The owner/developer shall be required to comply with RCW 5817.310, including the installation of infrastructure for the delivery of irrigation water to each of the newly formed lots. WATER RIGHTS: The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee in lieu thereof. FINDINGS OF FACT State law (RCW 58.17.010) and the Pasco Municipal Code require the Planning Commission to develop Findings of Fact as to how this proposed subdivision will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact:" Page 110 of 155 4 Prevent Overcrowding: Density requirements of the RS-20 zone are designed to address overcrowding concerns. The Comprehensive Plan suggests the property in question be developed with 5 to 20 dwelling units per acre. The proposed Plat has a density of approximately 1.5 units per acre. Considering this, a greater residential density may be better suited for this location, especially since W Court St is a major arterial. No more than 40 percent of each lot is permitted to be covered with structures per the RS-20 standards. Parks Opens Space/Schools: There are no City parks in the immediate vicinity however. A park impact fee will be assessed at the time permits are issued for each house in the subdivision to help cover the cost of future parks. The City is required by RCW 58.17.110 to make a finding that adequate provisions are being made to ameliorate the impacts of the proposed subdivision on the School District. At the request of the School District the City enacted a school impact fee in 2012. The imposition of this impact fee addresses the requirement to ensure there are adequate provisions for schools. A school impact fee in the amount of $4,700 will be charged for each new dwelling unit at the time of building permit issuance. Effective Land Use/Orderly Development: The plat is laid out for single- family development which is permitted in the Comprehensive Plan. The maximum density permitted under the mixed-residential designation according to the Comprehensive Plan is 20 dwelling units per acre. The developer is proposing a density of 1.5 units per acre. This is well under the minimum number of dwelling units per acre, and Staff believes the site may be better utilized with a greater residential density. Safe Travel & Walking Conditions: The plat will connect to the community through the existing network of streets. Sidewalks are installed at the time homes are built on individual lots. The sidewalks will be constructed to current City standards and to the standards of the American’s with Disabilities Act (ADA). The ADA ramps at the corners of all intersection will be installed with the construction of the road improvements. Adequate Provision of Municipal Services: All lots within the Plat will be provided with a looped water system meeting City standards. However, the lift station and other infrastructure necessary to provide sewer to the property does not yet exists and is not included in the current Capital Improvement Plan. Ordinance 4229 recognized there were situations in recently annexed areas were sewer service was not readily available and provisions were made in said ordinance for waiver procedures. The developers will need to bind the property and future owners to participation in future LID’s for sewer line Page 111 of 155 5 construction in the neighborhood. A non-protest agreement will be needed prior to final plat approval. Provision of Housing for State Residents: This Preliminary Plat contains 27 residential building lots, providing an opportunity for the construction of 27 new dwelling units in Pasco. Adequate Air and Light: The maximum lot coverage limitations, building height restrictions and building setbacks will assure that adequate movement of air and light is available to each lot. Proper Access & Travel: The streets through and adjoining the Plat will be paved and developed to City standards to assure proper access is maintained to each lot. Connections to the community will be provided by Roads 56 and 60. The Preliminary Plat was submitted to the Transit Authority for review (The discussion under “Safe Travel” above applies to this section also). Comprehensive Plan Policies & Maps: The Comprehensive Plan designates the Plat site for mixed-residential and mixed-residential commercial development. Policies of the Comprehensive Plan encourage the advancement of home ownership and suggest the City strive to maintain a variety of housing for residents. Other Findings: • The site is within the Pasco Urban Growth Boundary. • The State Growth Management Act requires urban growth and urban densities to occur within the Urban Growth Boundaries. • The site is relatively flat. • The site is currently vacant. • The site is not considered a critical area, a mineral resource area or a wetland. • The Comprehensive Plan identifies the site for mixed-residential and mixed-residential commercial development. • Mixed-residential development is described in the Comprehensive Plan as five to twenty dwelling units per acre. • The site is zoned RS-20 (Suburban Residential). • The developer is proposing 1.5 dwelling units per acre. • The minimum number of dwelling units per acre is 5 according to the Comprehensive Plan. • The Housing Element of the Comprehensive Plan encourages the advancement of programs that promote home ownership and development of a variety of residential densities and housing types. Page 112 of 155 6 • The Transportation Element of the Comprehensive Plan encourages the interconnection of neighborhood streets to provide for the disbursement of traffic. • The interconnection of neighborhood streets is necessary for utility connections (looping) and the provision of emergency services. • Per the ITE Trip Generation Manual 8th Addition the proposed subdivision, when fully developed, will generate approximately 270 vehicle trips per day. • The current traffic impact fee is $709 per dwelling unit. The impact fees are collected at the time permits are issued and said fees are used to make traffic improvements and add traffic signals in the I-182 Corridor when warranted. • The current park impact fee is $1,420 per dwelling unit. The fee can be reduced by 58 percent if a developer dedicates a five acre park site to the City. The dedication of a fully constructed park reduces the fee by 93 percent. • RCW 58.17.110 requires the City to make a finding that adequate provisions have been made for schools before any preliminary plat is approved. • The City of Pasco has adopted a school impact fee ordinance compelling new housing developments to provide the School District with mitigation fees. The fee was effective April 16, 2012. • Past correspondence from the Pasco School District indicates impact fees address the requirement to ensure adequate provisions are made for schools. • Plat improvements within the City of Pasco are required to comply with the 2015 Standard Drawings and Specification as approved by the City Engineer. These improvements include but are not limited to water, sewer and irrigation lines, streets, street lights and storm water retention. The handicapped-accessible pedestrian ramps are completed with the street and curb improvements prior to final plat approval. Sidewalks are installed at the time permits are issued for new houses, except sidewalks along major streets, which are installed with the street improvements. • Water lines and fire hydrants are required to be looped. • Per PMC 12.36.050 the developer must extend all utilities to and through the subject parcel or obtain a waiver for sewer line installation as provided in Ordinance 4229. In this case sewer service for the property must mostly flow to the north away from Court Street to a future lift station on Road 56. None of the necessary infrastructure to the north of property including the lift station exists. The Comprehensive Sewer Plan indicates eight inch sewer lines are to be installed in both Road 56 and Road 60 flowing north. These lines are to drain north (not south) to a Page 113 of 155 7 future lift station that will be located on Road 56 about 1,700 north of Court Street. • Ordinance 4229 establishing sewer wavier conditions found in PMC 16.040 recognized certain areas within the City do not readily have access to sewer service (Lines more than 200 feet away) or functioning lift station. In these situations home construction is permitted provide a waiver to the sewer connection requirement is granted. Waivers are typically granted under a list of conditions including participation in future sewer LID’s. • The developer will be required to obtain all Heath District’s approval prior to construction on the plat similar to receive engineering department approval for sewer line extensions prior to construction activities. • All engineering designs for infrastructure and final plat(s) drawings are required to utilize the published City of Pasco Vertical Control Datum. • All storm water generated from a developed plat is required to be disposed of per City and State codes and requirements. Prior to the City of Pasco accepting construction plans for review the developer is required to enter into a Storm Water Maintenance Agreement with the City. The developer is responsible for obtaining the signatures of all parties required on the agreement and to have the agreement recorded with the Franklin County Auditor. The original signed and recorded copy of the agreement is presented to the City of Pasco at the intake meeting for construction plans. • Storm water runoff and infiltration calculations must comply with the Storm Water Management Manual for Easter Washington, they must be provided for review and approval. Storm water calculations must be prepared, stamped, signed and dated by a currently licensed Professional Engineer registered in the State of Washington. • The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. • The developer is responsible for all costs associated with construction, inspection, and plan review service expenses incurred by the City Engineering Office. • The developer is responsible for installing irrigation lines, which shall be installed per City of Pasco Standard Detail 3-1. • The City has nuisance regulations (PMC 9.60) that require property owners (including developers) to maintain their properties in a manner that does not injure, annoy, or endanger the comfort and repose of other property owners. This includes controlling dust, weeds and litter during times of construction for both subdivisions and buildings including houses. • Prior to acceptance of final plats developers are required to prepare and submit record drawings. All record drawings shall be created in accordance with the requirements detailed in the Record Drawing Page 114 of 155 8 Requirements and Procedure form provided by the Engineering Division. This form must be signed by the developer prior to construction plan approval. • The Benton Franklin Health District has yet to approve this plat as submitted. City approval of the plat will be contingent upon Health District approval. • The final plat will contain 10-foot utility easements parallel to all streets. Additional easement will be provided as needed by utility providers. • To properly serve the proposed subdivision one or more Pressure reducing valves may be needed. The design and installation of which is typically the responsibility of the developer. CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of the proposed Plat the Planning Commission must develop findings of fact from which to draw its conclusion (P.M.C. 26.24.070) therefrom as to whether or not: (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; The proposed plat will be required to develop under the standards of the Pasco Municipal Code and the standard specifications of the City Engineering Division. These standards for streets, sidewalks, and other infrastructure improvements were designed to ensure the public health; safety and general welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and the provision for dedication of right-of-way. The preliminary plat was forwarded to the PUD, the Pasco School District, Cascade Gas, Charter Cable, franklin County Irrigation District and Ben-Franklin Transit Authority for review and comment. The property is located in an area of the City that was annexed in 2013 and currently lacks sewer service. The Comprehensive Sewer Plan indicates eight inch sewer lines are to be installed in both Road 56 and Road 60 flowing north. These lines will drain north (not south) to a future lift station that will be located on Road 56 about 1,700 north of Court Street. None of the sewer infrastructure is currently available. Ordinance 4229 recognized the fact that certain areas of the City do not have sewer service readily available. In this case connection to a sewer system is not physically or economically feasible. Ordinance 4229 contains a waiver process the anticipated development occurring in areas that cannot presently be served by the city’s sewer system. Page 115 of 155 9 The wavier conditions require the property owners to agree to future LID’s to construct sewer line through the neighborhood. Signing such an agreement will be a requirement of final plat approval. In addition to insure public health and safety are met the developer must comply with all conditions and requirements for the Benton Franklin Health District for the installation of septic systems. Based on the School Districts Capital Facilities Plan the City collects school mitigation fees for each new dwelling unit. The fee is paid at the time of building permit issuance. The school impact fee addresses the requirements of RCW 58.17.110. All new developments participate in establishing parks through the payment of park fees at the time of permitting. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed Plat makes efficient use of vacant land and will provide for the looping of utilities and interconnectivity of streets as supported in the Comprehensive Plan. (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; The Comprehensive Plan land use map designates the site for mixed-residential and mixed-residential commercial development. Mixed-residential development is described as 5 to 20 dwelling units per acre in the Comprehensive Plan. However, the applicant proposes approximately 1.5 dwelling units per acre, which is well below the minimum. The Housing Element of the Plan encourages the promotion of a variety of residential densities and suggests the community should support the advancement of programs encouraging home ownership. The Transportation Element of the Plan suggests major streets should be beautified with trees and landscaping. The Plan also encourages the interconnection of local streets for inter-neighborhood travel for public safety as well as providing for traffic disbursement. (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council; Development plans and policies have been adopted by the City Council in the form of the Comprehensive Plan. The proposed subdivision conforms to the policies, maps and narrative text of the Plan as noted in number three above. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. Page 116 of 155 10 The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and Findings of Fact. The Findings of Fact indicate the subdivision is in conformance with the general purposes of the subdivision regulations provided certain mitigation measures (i.e., school impact fees are paid). (6) The public use and interest will be served by approval of the proposed subdivision. The proposed Plat, if approved, will be developed in accordance with all City standards designed to ensure the health, safety and general welfare of the community are met. The Comprehensive Plan will be implemented through development of this Plat. These factors will ensure the public use and interest are served. PLAT APPROVAL CONDITIONS 1. All development activities are subject to the concurrency development standards established in PMC 12.36. 2. All right of way improvements and extensions of City maintained utilities shall conform to the standard specifications of the City of Pasco in place at time of development. 3. All work in the right of way must be designed by a professional engineer licensed in the State of Washington, and are reviewed on a first come first serve basis. 4. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 5. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 6. All utility lines serving the subdivision, including but not limited to power, telephone and television cables shall be installed underground. Adequate easements shall be provided for all such utility lines, which will not be located within the right-of-way. 7. No single driveway shall be wider than 34 feet or 50 percent of the lot frontage; whichever is smaller. (PMC 12.04.100 A.3) The frontage of lots 17, 18, 19, 23, 24, and 25 will be limited to 50 percent of the frontage of each lot. 8. The developer shall install a common “Estate” type fence/wall six-feet in height along W Court St as a part of the infrastructure improvements associated with the plat. The fence/wall must be constructed of masonry block. A fencing detail must be included on the subdivision construction drawings. Consideration must be given to a reasonable vision triangle at Page 117 of 155 11 the intersection of streets. Following construction of the masonry fence/wall the City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep of the fence/wall. These fencing requirements shall be noted clearly on the face of the final plat(s). A concrete mow strip shall be installed under any common fence as directed by the City Parks Division and shall be approved by the Parks Department prior to installation. 9. The sidewalk along Court Street shall be installed as part of the infrastructure improvements. 10. Lots abutting W. Court Street shall not have direct access to said streets. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 11. The final plat(s) shall contain a 10-foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. 12. The final plat(s) shall contain the following Franklin County Public Utility District statement: “The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD’s primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat.” 13. City approval of the plat will be contingent upon Health District approval. RECOMMENDATION MOTION: I move to adopt Findings of Fact and Conclusions therefrom as contained in the May 17, 2018 staff report. MOTION: I move based on the Findings of Fact and Conclusions, as adopted, the Planning Commission recommend the City Council approve the Preliminary Plat for Havencourt Meadows, with conditions as listed in the May 17, 2018 staff report. Page 118 of 155 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community OverviewMap Prelimin ary P lat - H avencourt MeadowsApplicant: Knutzen EngineeringFile #: PP 2018-002 ± SITE Page 119 of 155 W Court St Road 56Road 60W Pearl St Road 59Road 62Road 54CITY LIMITS Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community VicinityMap Prelimin ary P lat - H avencourt MeadowsApplicant: Knutzen EngineeringFile #: PP 2018-002 ± SITE Page 120 of 155 W Court St Road 56Road 60W Pearl St Road 59Road 62Road 54CITY LIMITS SFDUs/PastureCommercialSFDUs/Pasture Land UseMap Prelimin ary P lat - H avencourt MeadowsApplicant: Knutzen EngineeringFile #: PP 2018-002 ± SITE Page 121 of 155 W Court St Road 56Road 60W Pearl St Road 59Road 62Road 54CITY LIMITS RS-20C-1 RS-20 C-1 RS-20 ZoningMap Prelimin ary P lat - H avencourt MeadowsApplicant: Knutzen EngineeringFile #: PP 2018-002 ± SITE Page 122 of 155 Page 123 of 155 Looking North Page 124 of 155 Looking East Page 125 of 155 Looking South Page 126 of 155 Looking West Page 127 of 155 PLANNING COMMISSION MINUTES 4/19/2018 PUBLIC HEARINGS: D. Preliminary Plat Havencourt Meadows, 27-lots (Knutzen Engineering) (MF# PP 2018-002) Chairwoman Roach read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the preliminary plat application for Havencourt Meadows, 27-lots. The site is zoned RS-20 and would require 20,000 sqft minimum lot sizes. The smallest proposed lot in this plat would be 23,000 sqft. This plat includes 18 acres located between Road 56 and Road 60. The area was annexed into the City in 2013 and has been used for agriculture. An estate fence will be required along Court Street but there will be no room for landscaping so only a sidewalk will be required. There is no sewer available so the homes will be on septic systems, however the Comprehensive Sewer Plan does indicate that there will eventually be a lift station on Road 56 sometime in the future. If that’s the case and the homeowner’s get a utility waiver, with a condition that they may have to participate in a future LID to install sewer if it’s made available with that sewer station. Commissioner Bowers asked for clarification on some of the parcels on the plat. Ms. Bourcier provided clarification. Chairwoman Roach asked for clarification on the lift station nearby. Ms. Bourcier responded that there is not a lift station at this time but there is one proposed in the Comprehensive Sewer Plan but there is no indication on when that will be. Commissioner Myhrum asked why the density in the proposal is much less than what the Comprehensive Plan calls for and what ramifications would that have. Ms. Bourcier replied that he was correct and that the City would probably benefit from a greater density in that area due to its location off of Court Street, a major arterial. The Comprehensive Plan has the area as mixed-residential with 5-20 dwelling units per acre. The City would allow denser development and the area would likely benefit from that. Rick White, Community & Economic Development Director, added that there are several things going on. The Comprehensive Plan has this area as higher density, the existing zoning, however, is RS-20. That is because there aren’t utility services – there isn’t sewer available. This is a problem the City will be up against every time the former Riverview Area is platted. There will be many plats with 5-12 lots and will likely be zoned RS-20 because that was the commitment given to the citizens when it Page 128 of 155 was annexed years ago to maintain the rural character. As time goes by, this will be something the Commissioners will have to keep an eye on because with the growth and projections estimated for the City, it will be hard to find room for 50,000 new citizens. The more people that can be placed in areas like this, right in the middle of town, the better off the City will be. It’s particularly problematic that the density is only 1 ½ units per aces for this particular plat. It is a problem and it will be repeated unless there is a wholesale zoning campaign to make denser zoning in the Riverview Island Area which is very unlikely. Michael Morales, Deputy Community & Economic Development Director, added on the topic of maintaining the “rural character”. He stated that rural character is what is found in Benton City or West Richland – 1 to 3 acres. When there is a subdivision, that is no longer rural character, it is an urban area and urban standards need apply. Otherwise you will have problems years down the road when future developers want to split up the parcels and develop and you may have flag lots or panhandle lots, etc. Nathan Machiela, 5453 Ridgeline Drive, Kennewick, WA spoke on his application. He was in agreement with the approval conditions. He addressed the issues brought up with the density. The previous owner of this projects had owned the property for over 10 years and was hoping to do some multi-family/commercial development in accordance with the Comprehensive Plan. Developers would love to maximize the amount of lots on a property but unfortunately, the City is not in the position to install the sanitary sewer all the way to the project, nor are they in a condition to install the sanitary sewer lift station that would be required to serve the property. If the City wants denser development in this area, there would have to be steps the City would have to take in order to prepare the infrastructure to serve the property. The cost would be too prohibitive for the developer to put in this infrastructure. Chairwoman Roach addressed the density issues and history of the Riverview Area. The public hearing was closed. Commissioner Greenaway stated that the Planning Commission did make a promise to keep the Riverview Area as rural as possible. Commissioner Bowers moved, seconded by Commissioner Greenaway, to close the public hearing on the proposed preliminary plat and set May 17, 2018 as the date for deliberations and the development of a recommendation for the City Council. The motion passed unanimously. Page 129 of 155 PLANNING COMMISSION MINUTES 5/17/2018 OLD BUSINESS: B. Preliminary Plat Havencourt Meadows, 27-lots (Knutzen Engineering) (MF# PP 2018-002) Chairman Cruz read the master file number and asked for comments from staff. Darcy Bourcier, Planner I, discussed the preliminary plat application for Havencourt Meadows, 27-lots. Staff had no additional comments. Commissioner Greenaway moved, seconded by Commissioner Portugal, moved to adopt the findings of fact and conclusions, therefrom, as contained in the May 17, 2018 staff report. The motion passed unanimously. Commissioner Greenaway moved, seconded by Commissioner Portugal, based on the findings of facts as adopted, the Planning Commission recommend the City Council approve the preliminary plat for Havencourt Meadows with the conditions as listed in the May 17, 2018 staff report. The motion passed unanimously. Page 130 of 155 AGENDA REPORT FOR: City Council May 31, 2018 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 6/4/18 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Preliminary Plat: Morehouse Addition (MF# PP 2018-003) I. REFERENCE(S): Proposed Resolution Overview Map Vicinity Map Preliminary Plat Report to the Planning Commission Planning Commission Minutes Dated: 4/19/18 & 5/17/18 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No.______, approving the Preliminary Plat for Morehouse Addition. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On April 19, 2018 the Planning Commission conducted a public hearing to develop a recommendation for the City Council on the preliminary plat for Morehouse Addition. The proposed plat is located southwest corner of Pearl Street and Road 36. Following the hearing, the Planning Commission determined that with conditions, the preliminary plat should be recommended for approval. The recommended conditions are contained in the attached resolution. No written appeal of the Planning Commission’s recommendation has been received. Page 131 of 155 V. DISCUSSION: The proposed plat contains approximately 4.55 acres and is one of the few remaining undeveloped tracts in the neighborhood. This infill development will add 20 single- family lots to the neighborhood directly east of Mark Twain Elementary School. Page 132 of 155 RESOLUTION NO.______ A RESOLUTION APPROVING A PRELIMINARY PLAT FOR MOREHOUSE ADITION. WHEREAS, RCW 58.17 enables the City to uniformly administer the process of subdividing property for the overall welfare of the community; and, WHEREAS, owners and developers of property situated in a portion of the Southeast quarter of Section 23, Township 9 North, Range 29 East, W.M., have requested approval of a preliminary plat; and, WHEREAS, the Planning Commission held a public hearing on the proposed Morehouse Addition and developed findings related thereto and said findings are hereby adopted by the City Council; and, WHEREAS, following a public hearing, the Planning Commission found the proposed plat promoted the general welfare of the community and recommended said preliminary plat be approved with conditions; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the preliminary plat for Morehouse Addition located in a portion of the southeast quarter of Section 23, Township 9 North, Range 29, East W.M., is hereby approved with the following conditions: 1. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 2. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 3. The developer shall install common “Estate” type fence/wall six-feet in height along Pearl Street as a part of the infrastructure improvements associated with the plat. The fence/wall must be constructed of masonry block. A fencing detail must be included on the subdivision construction drawings. Consideration must be given to a reasonable vision triangle at the intersection of streets and the School District driveway to the west. Following construction of the masonry fence/wall the City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep of the fence/wall. These fencing requirements shall be noted clearly on the face of the final plat(s). 4. A sidewalk shall be installed in the excess right-of-way along Pearl Street. The sidewalk must be at least 7 feet in width along Pearl Street with any remaining right-of-way south of the curb being treated with stamped concrete creating a paver block look. 5. The final plat(s) shall contain a 10-foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. 6. The final plat(s) shall contain the following Franklin County Public Utility District statement: “The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD’s primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat.” Page 133 of 155 Passed by the City Council of the City of Pasco this 4th day of June, 2018. __________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: _________________________ _____________________________ Daniela Erickson, City Clerk Leland B. Kerr, City Attorney Page 134 of 155 tiQ.IES. . ~ '. . lOf U •i"' ,., ... ~" .. _,,_ ,, .. LOT 10 M11 Sf 1.. nc UHCI(~ u-...:s SOOMt ""~ KO. LOCA1'EO nKlM r1CLD ._.W:Y N'OltVAllOM. 1MC $.lt'<IC'l'Olt lrlM(S MO QJMM'llt ™-'l K ~UTIJ TICS 940lllNCCM'tld( AU. SJ()jU1'U11f:Sfll MMC._ OKJI IN ~ Cit ASNfXlNCO. !IC ~-n.JRlHP OOCS C>f WAllltANf ~f UC UNDCJIOllQJtCI U"111CS 9o-NC .. 1'11: [XA(t U:CAMIH ICllCA lttl .fll!WQ.IC:H H[ OC{$ CCll•T IMAl ftCT Ml( l OCAltD AS ACt\lltArQ.T AS l"OS$llU "'°"" ltC W(lllllWAll(IM AV~All.t. MS ~lOlt 1tAS NOT ""l"SICAl.U LOCAltO fMI ~ UTl.ITO . ~~~ =f) ~ ~~ .. ()lllCJU ~,. 0 1 1018" IT neat inu 1.. n(LO W01t1C ~1"[0 0?/21/11. L011 --): ~)4a,, ... .,. ''" MOREHOUSE PLACE 60' IO".,,.. ... ---------r ~ LOT S ,,,. " I _j THE PRELIMIN AR Y PLAT Of' More house Addition SE 1/4 OF THE SE 1/4 OF SEC. 23, T.09N .. R.29E .. W.M .. CITY OF PASCO, rRANKLIN COUNTY, WASHI NGTON LEGEND e • 'Ol.N> liS llOOCAIUI ,ci • •HOT r OJtrll'.I Qt S(.1 $ • fOUfllO CASCO MONUM(MT • .. tcu.NtO = .. c:ot«:Rl1t CUM AHO QJflP ~ .. 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"" H.lll ($09)1»·1"' ,~ ('°') 1l$-t "60 9\tOlt°"' .. ttOt!O'l_...Cfll"'I Cl l011 1H t. 1 Of ' .... 5427 Page 135 of 155 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community OverviewMap Prelimin ary P lat - M orehouse AdditionApplicant: Kevin DenhoedFile #: PP 2018-003 ± SITECITY LIMITS Page 136 of 155 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community VicinityMap Prelimin ary P lat - M orehouse AdditionApplicant: Kevin DenhoedFile #: PP 2018-003 ± SITE CITY LIMITS W Pearl St W Ella St W Opal St Road 36Road 34W Agate StRoad 38Road 40Page 137 of 155 tiQ.IES. . ~ '. . lOf U •i"' ,., ... ~" .. _,,_ ,, .. LOT 10 M11 Sf 1.. nc UHCI(~ u-...:s SOOMt ""~ KO. LOCA1'EO nKlM r1CLD ._.W:Y N'OltVAllOM. 1MC $.lt'<IC'l'Olt lrlM(S MO QJMM'llt ™-'l K ~UTIJ TICS 940lllNCCM'tld( AU. SJ()jU1'U11f:Sfll MMC._ OKJI IN ~ Cit ASNfXlNCO. !IC ~-n.JRlHP OOCS C>f WAllltANf ~f UC UNDCJIOllQJtCI U"111CS 9o-NC .. 1'11: [XA(t U:CAMIH ICllCA lttl .fll!WQ.IC:H H[ OC{$ CCll•T IMAl ftCT Ml( l OCAltD AS ACt\lltArQ.T AS l"OS$llU "'°"" ltC W(lllllWAll(IM AV~All.t. MS ~lOlt 1tAS NOT ""l"SICAl.U LOCAltO fMI ~ UTl.ITO . ~~~ =f) ~ ~~ .. ()lllCJU ~,. 0 1 1018" IT neat inu 1.. n(LO W01t1C ~1"[0 0?/21/11. L011 --): ~)4a,, ... .,. ''" MOREHOUSE PLACE 60' IO".,,.. ... ---------r ~ LOT S ,,,. " I _j THE PRELIMIN AR Y PLAT Of' More house Addition SE 1/4 OF THE SE 1/4 OF SEC. 23, T.09N .. R.29E .. W.M .. CITY OF PASCO, rRANKLIN COUNTY, WASHI NGTON LEGEND e • 'Ol.N> liS llOOCAIUI ,ci • •HOT r OJtrll'.I Qt S(.1 $ • fOUfllO CASCO MONUM(MT • .. tcu.NtO = .. c:ot«:Rl1t CUM AHO QJflP ~ .. MCA.llON CONl'ltOt. 11.t,L\ll: I -~flONVAl.Vl. t • M.t.1!.IOX __ ,.... 0 • UC>tf K'l.C. PAAICfrilC IC • ltO'lllCll SM'JrtAL S'l'ITClil c .. "'°"°' wnr1t Ol •~S~~AL .O •~PCll.I: ~===r~ .. ""'Dl'•~ltl'(0($1AL $ •SAHlfNtY!il11[1t W....ct...I: Sa • SAHI T .... Y '51:C'lll la'DC ,._•lCL[Jl'H(lll«l"t:O(STAI. 111 1• • sPOf (L.['tA1IOM OllKlUMO tolf • •SPOT (L[V.t.llOM OJll'[Jt LIN( ,,,,,'/(, .. SPOT cu:v ... ~ tCl' OT CONC mH• • sPOT [LCVAll()j 1()111' Of AJ'ttALT • • STOllW U.TOI IASIN 9 • STOMI CA~ IASifrj/D"'l"ll(U. 0 • SlOltlol liilAHHOL[ ¢o •IJl'AlUt rMC ~'f()lilAHf ... • WAlUt VALio< ~ • Mrat WCTt:lt e . 1JlfX •/OWCmt NOflO ______ e~:= -------• 'ol$tWCMT :_":_":_":_ _____ ":_":_"".: : ~9(UC)AltY ---• ---• $.t.NITMT SCWVI l..-: -• --OI' -•PQllllCltUl«O'lf11114'.AO ---~---•WA TUtlJlrr«UlC)Oll('AOJHD D ·~l[ D . ASPM.t&.f l:E•M.OINC: l!IDJ • DCOC ~~----~~~~ Zetf: lt-1 LOW OIHS!TY WlflMitUU LOl 1,200 P' -K'l'llACKS nt()lrl t •:O' ' ·--- -:i""'·) . ..,,,.~ \ { .. ·. \ i n• i ·-u· t• SAuOxtSJ r OUNO CASCO fltASS CAP sot -~· tl[M •t<OU OT O'C\uilG (1)') _.,_ ,_,..1MJC .U. UCCPI CDS LOTS -COS L01'S Wt NIOltt ACI: J6' NG "°' At SCraACX LIC ..... :: '::~ :;,~. ~..:o ... ACM1 1CAl.C i· " lO' ~""" ~-t.d l'OfiClt'.f C:"l.O .. I ~sc:~AllT(lt ... ~~ ~ Qlt; P(llt f'ltANK\.9rl COUN TY 1~-1"°1 •• ~M~ ... 11:~ NA'o()UOAJ\.llil wv-~17' -'-""" A fttlftJ:-Y:CONO TOI.Ill. SUTIOJril SHC:TU'911[C$0Nlt1'11:~ PMUMfNARY PLAf r OR DJJ'NHOJJ'D STRATTON SURVEY/NC d-A/APP/NC PC lllNOlt~~~lJl(t KOIN('Wl(J(. "" H.lll ($09)1»·1"' ,~ ('°') 1l$-t "60 9\tOlt°"' .. ttOt!O'l_...Cfll"'I Cl l011 1H t. 1 Of ' .... 5427 Page 138 of 155 1 REPORT TO PLANNING COMMISSION MASTER FILE NO: PP 2018-003 HEARING DATE: 4/19/2018 ACTION DATE: 5/17/2018 APPLICANT: Kevin Denhoed 900 E Reata Rd Kennewick, WA 99338 BACKGROUND REQUEST: Preliminary Plat: Morehouse Addition, (20-Lot Single-Family Subdivision). 1. PROPERTY DESCRIPTION: Legal: Portion of the SE Quarter of Section 23, T9N, R29E, WM General Location: SW corner of Road 36 and Pearl Street Property Size: 4.55 Acres Number of Lots Proposed: 20 single-family lots Square Footage Range of Lots: 7,216 ft² to 9,810 ft² Average Lot Square Footage: 7,775ft² 2. ACCESS: The property will have access from Road 36. Due to the lot lay out access to Pearl Street will be restricted as the result of common fencing/wall. 3. UTILITIES: Municipal water and sewer service is both Road 36 and Pearl Street. 4. LAND USE AND ZONING: The site is zoned R-1 (Low-Density Residential). Surrounding properties are zoned and developed as follows: NORTH: R-S 12 – Single Family SOUTH: R-1 – Single-Family EAST: R-1 – Single Family WEST R-1 – Mark Twain Elementary School 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended for low-density residential development. According to the Comprehensive Plan, low-density residential development means 2 to 5 dwelling units per acre. The criteria for allocation under the future land use section of Volume II of the Comprehensive Plan (Vol. II, page 17) encourages development of lands designated for low-density residential uses when or where sewer is available; the location is suitable for home sites; and there is a market demand for new home sites. Policy H-1-E encourages the advancement of home ownership, and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. Goal LU-2 encourages the maintenance of established Page 139 of 155 2 neighborhoods and the creation of new neighborhoods that are safe and enjoyable places to live. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. An environmental determination will be made after the public hearing for this project. A Determination of Non- Significance or Mitigated Determination of Non-Significance is likely for this application (WAC 197-11-355). ANALYSIS The preliminary plat site was annexed to the City in 1996 and was zoned R-1 as a result the zoning on the property was established 22 years ago. At the time of annexation the Planning Commission considered the character of the neighborhood and the impact R-1 zoning would have on the surrounding properties prior to recommending R-1 zoning. Per the State Vesting Doctrine (RCW 58.17.033 (1) the applicant is seeking preliminary plat review under the zoning regulations (R-1) that were in place at the time the application was submitted. The site was initially designated for low-density residential development under the 1982 Comprehensive Plan and again under the 1995 Plan and the updated Plan of 2008. The current zoning is consistent with those plans. The proposed plat will provide additional lots within the Urban Growth Area (UGA) for single-family homes consistent with the Comprehensive Plan. The proposed plat can be considered an infill development on property that was passed over during the time the surrounding neighborhood developed. The plat site is one of the few remaining undeveloped parcels in the neighborhood. The Parkhurst Addition to the south developed in the mid- 1960’s and the Sun Acres West subdivision to the north developed in the late 1970’s. As the result of past development in the area there are few good options for laying out lots on the proposed site. The proposal with one cul de sac down the middle of the property yields the maximum number of lots but creates a double front situation along Pearl Street. A block wall will be needed along Pearl Street with landscaping between the wall and sidewalk. Due to the limited size of the proposed subdivision and the minimal success of home owners association in the area the Planning Commission may want to consider requiring a wider sidewalk along the proposed wall. LOT LAYOUT: The proposed plat contains 20 residential lots. The lots vary in size from 7,216 square feet to 9,810 square feet. The average lot size is 7,775square feet. The proposal is consistent with the density requirements of Page 140 of 155 3 the R-1 zoning on the site. The minimum lot size for the R-1 zone is 7,200 square feet. RIGHTS-OF-WAY: All lots have frontage on streets which will be dedicated. The south half of Pearl Street and the western portion of Road 36 will be finished with this subdivision. Because the proposed plat is zoned R-1 curb gutter and sidewalk are required. The Mark Twain school property contains curb gutter and sidewalk but the surrounding properties that developed in the 1960’s and 1970’ do not. UTILITIES: Municipal water and sewer line are located in surrounding streets and will be extended in Morehouse Place to serve the new lots. A utility easement will be needed along the first 10 feet of street frontage of all lots. The final location and width of the easements will be determined during the engineering design phase. The front yard setbacks for construction purposes are larger than the requested easements; therefore the front yard easements will not diminish the buildable area of the lots. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and with a maximum interval of 500 feet between hydrants on alternating sides of the street. Streetlights are located at street intersections, with a maximum interval of less than 300 feet on residential streets, and with a maximum interval of 150 feet on arterial streets. The intervals for street light placements are measure along the centerline of the road. Street lights are placed on alternating sides of the street. STREET NAMES: The proposed street reflects the name of the subdivision. IRRIGATION: The property is within the FCID service area. WATER RIGHTS: The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee in lieu thereof. FINDINGS OF FACT State law (RCW 58.17.010) and the Pasco Municipal Code require the Planning Commission to develop Findings of Fact as to how this proposed subdivision will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact:" Page 141 of 155 4 Prevent Overcrowding: Density requirements of the R-1 zone are designed to address overcrowding concerns. The Comprehensive Plan suggests the property in question be developed with 2 to 5 dwelling units per acre. The proposed Plat has a density of approximately 4.3 units per acre. No more than 40 percent of each lot is permitted to be covered with structures per the R-1 standards. Parks Opens Space/Schools: There are no City parks in the immediate vicinity however; the adjoining Mark Twain School has large play fields available for public use. Park impact fees will be collected at the time of permitting to be used for park development including development of a large community park. The City is required by RCW 58.17.110 to make a finding that adequate provisions are being made to ameliorate the impacts of the proposed subdivision on the School District. At the request of the School District the City enacted a school impact fee in 2012. The imposition of this impact fee addresses the requirement to ensure there are adequate provisions for schools. A school impact fee in the amount of $4,700 will be charged for each new dwelling unit at the time of building permit issuance. Effective Land Use/Orderly Development: The Plat is laid out for single- family development as identified in the Comprehensive Plan. The maximum density permitted under the Comprehensive Plan is 5 dwelling units per acre. The developer is proposing a density of 3.6 units per acre. Safe Travel & Walking Conditions: The plat will connect to the community through the existing network of streets. Sidewalks are required in the R-1 zone and will be installed at the time homes are built on individual lots. The sidewalks will be constructed to current City standards and to the standards of the American’s with Disabilities Act (ADA). The ADA ramps at the corners of all intersection will be installed with the construction of the road improvements and the sidewalks along Pearl Street will be installed with the infrastructure improvements. Adequate Provision of Municipal Services: All lots within the Plat will be provided with water, sewer and other utilities. Provision of Housing for State Residents: This Preliminary Plat contains 20 residential building lots, providing an opportunity for the construction of 20 new dwelling units in Pasco. Adequate Air and Light: The maximum lot coverage limitations, building height restrictions and building setbacks will assure that adequate movement of air and light is available to each lot. Page 142 of 155 5 Proper Access & Travel: Morehouse Place will be paved and developed to City standards to assure proper access is maintained to each lot. Connections to the community will be provided by Road 36 and Pearl Street. The Preliminary Plat was submitted to the Transit Authority for review (The discussion under “Safe Travel” above applies to this section also). Comprehensive Plan Policies & Maps: The Comprehensive Plan designates the Plat site for low-density residential development. Policies of the Comprehensive Plan encourage the advancement of home ownership and suggest the City strive to maintain a variety of housing for residents. Other Findings: • The site is within the Pasco Urban Growth Boundary. • The State Growth Management Act requires urban growth and urban densities to occur within the Urban Growth Boundaries. • The site is relatively flat and slopes slightly toward the south. • The site is currently contains one house and several out buildings that will all be removed prior to plat development. • The site is not considered a critical area, a mineral resource area or a wetland. • The Comprehensive Plan identifies the site for low-density residential development. • Low-density residential development is described in the Comprehensive Plan as two to five dwelling units per acre. • The site is zoned R-1 (Low Density Residential). • The developer is proposing 4.3 dwelling units per acre. • The Housing Element of the Comprehensive Plan encourages the advancement of programs that promote home ownership and development of a variety of residential densities and housing types. • The Transportation Element of the Comprehensive Plan encourages the interconnection of neighborhood streets to provide for the disbursement of traffic. • The interconnection of neighborhood streets is necessary for utility connections (looping) and the provision of emergency services. • Per the ITE Trip Generation Manual 8th Addition the proposed subdivision, when fully developed, will generate approximately 200 vehicle trips per day. • The current traffic impact fee is $709 per dwelling unit. The impact fees are collected at the time permits are issued and said fees are used to make traffic improvements and add traffic signals in the I-182 Corridor when warranted. Page 143 of 155 6 • The current park impact fee is $1,467 per dwelling unit. The fee can be reduced by 58 percent if a developer dedicates a five acre park site to the City. The dedication of a fully constructed park reduces the fee by 93 percent. • RCW 58.17.110 requires the City to make a finding that adequate provisions have been made for schools before any preliminary plat is approved. • The City of Pasco has adopted a school impact fee ordinance compelling new housing developments to provide the School District with mitigation fees. The fee was effective April 16, 2012. • Past correspondence from the Pasco School District indicates impact fees address the requirement to ensure adequate provisions are made for schools. • The plat is required to be development following all municipal codes relating to infrastructure improvements. • Plat improvements within the City of Pasco are required to comply with the 2015 Standard Drawings and Specification as approved by the City Engineer. These improvements include but are not limited to water, sewer and irrigation lines, streets, street lights and storm water retention. The handicapped-accessible pedestrian ramps are completed with the street and curb improvements prior to final plat approval. Sidewalks are installed at the time permits are issued for new houses, except sidewalks along major streets, which are installed with the street improvements. • Water lines and fire hydrants are required to be looped. An easement between two lots may be required to accomplish the looping • Per PMC 12.36.050 the developer must extend all utilities to and through the subject parcel. • All engineering designs for infrastructure and final plat(s) drawings are required to utilize the published City of Pasco Vertical Control Datum. • All storm water generated from a developed plat is required to be disposed of per City and State codes and requirements. Prior to the City of Pasco accepting construction plans for review the developer is required to enter into a Storm Water Maintenance Agreement with the City. The developer is responsible for obtaining the signatures of all parties required on the agreement and to have the agreement recorded with the Franklin County Auditor. The original signed and recorded copy of the agreement is presented to the City of Pasco at the intake meeting for construction plans. • Storm water runoff and infiltration calculations must comply with the Storm Water Management Manual for Easter Washington, they must be provided for review and approval. Storm water calculations must be prepared, stamped, signed and dated by a currently licensed Professional Engineer registered in the State of Washington. Page 144 of 155 7 • The assignment of water rights is a requirement for subdivision approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. • The developer is responsible for all costs associated with construction, inspection, and plan review service expenses incurred by the City Engineering Office. • The site is adjacent to an elementary school and the future sidewalk north of the subdivision fence will continue to be a school travel route. A standard width sidewalk with a landscaped strip with rock or lawn may be difficult to maintain as a result of school aged children walking on the landscaped strip and dislodging landscape rock. The subdivision is rather small for a functioning Home Owners Association to maintain the street landscaping so the Planning Commission. A wider sidewalk along the northern side of the plat may revolve the referenced concerns. • The City has nuisance regulations (PMC 9.60) that require property owners (including developers) to maintain their properties in a manner that does not injure, annoy, or endanger the comfort and repose of other property owners. This includes controlling dust, weeds and litter during times of construction for both subdivisions and buildings including houses. • Prior to acceptance of final plats developers are required to prepare and submit record drawings. All record drawings shall be created in accordance with the requirements detailed in the Record Drawing Requirements and Procedure form provided by the Engineering Division. This form must be signed by the developer prior to construction plan approval. • The final plat will contain 10-foot utility easements parallel to all streets. Additional easement will be provided as needed by utility providers. CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of the proposed Plat the Planning Commission must develop findings of fact from which to draw its conclusion (P.M.C. 26.24.070) therefrom as to whether or not: (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; Page 145 of 155 8 The proposed plat will be required to develop under the standards of the Pasco Municipal Code and the standard specifications of the City Engineering Division. These standards for streets, sidewalks, and other infrastructure improvements were designed to ensure the public health; safety and general welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and the provision for dedication of right-of-way. The preliminary plat was forwarded to the PUD, the Pasco School District, Cascade Gas, Charter Cable, franklin County Irrigation District and Ben-Franklin Transit Authority for review and comment. Based on the School Districts Capital Facilities Plan the City collects school mitigation fees for each new dwelling unit. The fee is paid at the time of building permit issuance. The school impact fee addresses the requirements of RCW 58.17.110. All new developments participate in establishing parks through the payment of park fees at the time of permitting. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed Plat is an infill development that was passed over when the neighborhood developed in the 1960’s and 1970’s. The proposed plat is designed to make the most efficient use of a vacant land parcel of land. (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; The Comprehensive Plan land use map designates the site for low-density residential development. Low-density residential development is described as 2 to 5 dwelling units per acre in the Comprehensive Plan. The Housing Element of the Plan encourages the promotion of a variety of residential densities and suggests the community should support the advancement of programs encouraging home ownership. The Plan also encourages the interconnection of local streets for inter-neighborhood travel for public safety as well as providing for traffic disbursement. (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council; Development plans and policies have been adopted by the City Council in the form of the Comprehensive Plan. The proposed subdivision conforms to the policies, maps and narrative text of the Plan as noted in number three above. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. Page 146 of 155 9 The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and Findings of Fact. The Findings of Fact indicate the subdivision is in conformance with the general purposes of the subdivision regulations provided certain mitigation measures (i.e., school impact fees are paid). (6) The public use and interest will be served by approval of the proposed subdivision. The proposed Plat, if approved, will be developed in accordance with all City standards designed to ensure the health, safety and general welfare of the community are met. The Comprehensive Plan will be implemented through development of this Plat. These factors will ensure the public use and interest are served. TENTATIVE PLAT APPROVAL CONDITIONS 1. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 2. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 3. The developer shall install common “Estate” type fence/wall six-feet in height along Pearl Street as a part of the infrastructure improvements associated with the plat. The fence/wall must be constructed of masonry block. A fencing detail must be included on the subdivision construction drawings. Consideration must be given to a reasonable vision triangle at the intersection of streets and the School District driveway to the west. Following construction of the masonry fence/wall the City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep of the fence/wall. These fencing requirements shall be noted clearly on the face of the final plat(s). 4. A sidewalk shall be installed in the excess right-of-way along Pearl Street. The sidewalk must be at least 7 feet in width along Pearl Street with any remaining right-of-way south of the curb being treated with stamped concrete creating a paver block look. 5. The final plat(s) shall contain a 10-foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. 6. The final plat(s) shall contain the following Franklin County Public Utility District statement: “The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD’s primary and secondary distribution system in accordance Page 147 of 155 10 with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat.” RECOMMENDATION MOTION: I move to adopt Findings of Fact and Conclusions therefrom as contained in the May 17, 2018 staff report. MOTION: I move based on the Findings of Fact and Conclusions, as adopted, the Planning Commission recommend the City Council approve the Preliminary Plat for Morehouse Addition, with conditions as listed in the May 17, 2018 staff report. Page 148 of 155 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community OverviewMap Prelimin ary P lat - M orehouse AdditionApplicant: Kevin DenhoedFile #: PP 2018-003 ± SITECITY LIMITS Page 149 of 155 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS,AeroGRID, IGN, and the GIS User Community VicinityMap Prelimin ary P lat - M orehouse AdditionApplicant: Kevin DenhoedFile #: PP 2018-003 ± SITE CITY LIMITS W Pearl St W Ella St W Opal St Road 36Road 34W Agate StRoad 38Road 40Page 150 of 155 Land UseMap Prelimin ary P lat - M orehouse AdditionApplicant: Kevin DenhoedFile #: PP 2018-003 ± SITE CITY LIMITS W Pearl St W Ella St W Opal St Road 36Road 34W Agate StRoad 38Road 40SFDUs Commercial ElementarySchool Commercial SFDUs SFDUs Multi-Fam Page 151 of 155 ZoningMap Prelimin ary P lat - M orehouse AdditionApplicant: Kevin DenhoedFile #: PP 2018-003 ± SITE CITY LIMITS W Pearl St W Ella St W Opal St Road 36Road 34W Agate StRoad 38Road 40RS-12 C-1 R-1 C-1 CR C-1 RS-12 Page 152 of 155 tiQ.IES. . ~ '. . lOf U •i"' ,., ... ~" .. _,,_ ,, .. 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ASPM.t&.f l:E•M.OINC: l!IDJ • DCOC ~~----~~~~ Zetf: lt-1 LOW OIHS!TY WlflMitUU LOl 1,200 P' -K'l'llACKS nt()lrl t •:O' ' ·--- -:i""'·) . ..,,,.~ \ { .. ·. \ i n• i ·-u· t• SAuOxtSJ r OUNO CASCO fltASS CAP sot -~· tl[M •t<OU OT O'C\uilG (1)') _.,_ ,_,..1MJC .U. UCCPI CDS LOTS -COS L01'S Wt NIOltt ACI: J6' NG "°' At SCraACX LIC ..... :: '::~ :;,~. ~..:o ... ACM1 1CAl.C i· " lO' ~""" ~-t.d l'OfiClt'.f C:"l.O .. I ~sc:~AllT(lt ... ~~ ~ Qlt; P(llt f'ltANK\.9rl COUN TY 1~-1"°1 •• ~M~ ... 11:~ NA'o()UOAJ\.llil wv-~17' -'-""" A fttlftJ:-Y:CONO TOI.Ill. SUTIOJril SHC:TU'911[C$0Nlt1'11:~ PMUMfNARY PLAf r OR DJJ'NHOJJ'D STRATTON SURVEY/NC d-A/APP/NC PC lllNOlt~~~lJl(t KOIN('Wl(J(. "" H.lll ($09)1»·1"' ,~ ('°') 1l$-t "60 9\tOlt°"' .. ttOt!O'l_...Cfll"'I Cl l011 1H t. 1 Of ' .... 5427 Page 153 of 155 PLANNING COMMISSION MINUTES 4/19/2018 E. Preliminary Plat Morehouse Addition, 20-lots (Kevin Denhoed) (MF# PP 2018-003) Chairwoman Roach read the master file number and asked for comments from staff. Dave McDonald, City Planner, discussed the preliminary plat application for Morehouse Addition, 20-lots. This is a plat for a small 4.5 acre plat located at the southwest corner of Road 36 and West Pearl directly east of the Mark Twain Elementary School. This is an infill type of development within the whole “donut hole”. In this case, however, sewer service is available. Sewer was put in with an LID back in the 1990’s and because of that, the surrounding properties were zoned R-1, single-family residential with minimum lot sizes of 7,200 sq. ft. The developer plans to develop 20 lots. There isn’t much they can do in respect to design so they plan to run a cul-de-sac down the middle which creates a row of double-frontage lots, which isn’t ideal when it backs up to a local access street. In this case, Pearl is a local access street and it may look odd so there will need to be a fence. That could create some difficulties with sidewalk and landscaping. Staff is recommending the area behind the wall/fence be treated with a 7’ sidewalk and the balance of the area with stamped concrete. The applicant was not present to speak on the proposed plat. Barbara Hayne, 3621 W. Pearls Street, discussed her concerns about the proposed plat in regards to parking, traffic and tight spaces. She had questions for staff that Mr. McDonald answered. With no further questions or comments the public hearing closed. Commissioner Bowers voiced concern with parking and asked if there have been any complaints regarding parking in the neighborhood to the south that staff was aware of. Mr. McDonald replied none that he was aware of. Commissioner Portugal moved, seconded by Commissioner Bowers, to close the public hearing on the proposed preliminary plat and set May 17, 2018 as the date for deliberations and the development of a recommendation for the City Council. The motion passed unanimously. Page 154 of 155 PLANNING COMMISSION MINUTES 5/17/2018 Chairman Cruz read the master file number and asked for comments from staff. David McDonald, City Planner, discussed the preliminary plat application for Morehouse Addidtion, 20-lots. Staff had no additional comments. Commissioner Bykonen moved, seconded by Commissioner Mendez, to adopt the findings of fact and conclusions, therefrom, as contained in the May 17, 2018 staff report. The motion passed unanimously. Commissioner Bykonen moved, seconded by Commissioner Mendez, based on the findings of facts as adopted, the Planning Commission recommend the City Council approve the preliminary plat for Morehouse Addition with the conditions as listed in the May 17, 2018 staff report. The motion passed unanimously. Page 155 of 155