HomeMy WebLinkAboutCH2MHill - PSA Amendment No. 2 - 13007 - Lewis Street Overpass ProjectAMENDMENT NUMBER 2 to
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City and The CH2M Hill entered into a Professional Services Agreement
on July 21, 2008, to provide engineering services with respect to Lewis Street Overpass project.
NOW, THEREFORE, this agreement is amended to allow The CH2MHill to provide
additional engineering services as described on Exhibit A.
1. Scope of Work:
Scope of services includes additional engineering services required to prepare a TIGER
application for submission to the US Department of Transportation for the Lewis Street
Overpass Project.
2. Fee:
The compensation for the work is based on a time and material basis not to exceed the
amount of $30,000.
Time of performance:
The services shall be complete for the project on or before September 15, 2009.
DATED THIS
CITY OF PASCO:
(1� "
Joy Ol�,Mayor
ATTEST:
Debbie Clark, City C erk
DAY OF '4'U' , 2009.
CONSULTANT — C112M Hill:
Wallace W. Hickerson, Vice President
APPRO AS TO FORM:
Leland B. Kerr, City Attorney
CH2MHill
Amendment No. 2
Professional Services Agreement — Lewis Street Overpass
Exhibit A
Scope of Services - TIGER Discretionary Grant
for the Lewis Street Overpass Project
General
This scope of work is to provide the professional services requested to prepare a
Transportation Investment Generating Economic Recovery (TIGER) Discretionary Grant
application for submission to the US Department of Transportation by September 15, 2009,
to support the City of Pasco's Lewis Street Overpass Project (the project). The following
identifies the type of activities that will need to be undertaken to produce data and
information in support of the 25 -page (maximum) application and related documentation.
The June 17, 2009, Federal Register "Notice of Funding Availability for Supplemental
Discretionary Grants for Capital Investments in Surface Transportation Infrastructure Under
the American Recovery and Reinvestment Act" (Federal Register Notice) will be followed in
preparing a complete application by the submission deadline.
Task 1. Kick-off Meeting
CH2M HILL has prepared engineering and consultant reports related to the Lewis Street
Overpass Project. It is assumed that these documents and other information from the City of
Pasco are available for use in this scope of work to minimize any new research. For this
initial meeting, Joan Yim, Senior Planner/Grant Writer, will travel to Pasco to meet with the
City of Pasco and CH2M HILL staff to match the Grant Application information
requirements with the information sources already available. Any gaps will be identified
and a list of needed information items submitted to the City of Pasco. During this time, the
City of Pasco will identify a single -point -of -contact to work with our Senior Planner/Grant
Writer on preparing the grant application. The Kick -Off portion of the trip will require I day
of travel to and from Pasco, I day of meetings and 1 day of work in the local CH2M HILL
office.
Deliverables:
1. A draft working outline for the grant application that references information sources and
a project schedule.
2. A list of information needs or questions for submission to the City of Pasco to assist in
filling any gaps in information.
3. Agreed upon themes and strategies to make the best case for Federal action to support the
project and award the TIGER Grant including a determination as to whether or not
"program specific criteria" (Sec.lI.C, Federal Register Notice, p. 28762) applies to this project
and what points to support "secondary selection criteria" (Sec.lI.B.2, p. 28761) can readily be
made in the application.
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2.1 CI -12M HILL will prepare a project description per the grant application requirements.
This includes:
a. Geospatial data for the project, includitig a map of the project's location and its
connections to existing transportation infrastructure;
b. A description of how the project addresses the needs of an urban and/or rural area;
c. A clear description of the transportation challenges that the project aims to address
and how the project will address these challenges; and
d. Data to support these descriptions such as passenger or freight volumes, congestion
levels, infrastructure condition, or safety experience.
2.2 Working with the City of Pasco, CH2M HILL will prepare project cost information
required for the grant application. This is to include:
a. Total project costs;
b. Sources and uses of the project funds;
e. The percentage of project costs that would be paid for with TIGER Discretionary
Grant funds; and
d. Identified funding parties and their percentage shares of funds for the project
(including Federal funds provided under other programs.)
Deliverables•
1. Drawings, plans, specifications for application requirements including construction costs
and general project phasing.
2. Descriptive information on area needs and transportation challenges that the project will
address.
3. A table of funding sources and parties, amount of TIGER grant funds and percentage of
total costs borne by each party.
Task 3. Economic Competitiveness Analysis, Job Creation & Economic Stimulus
The application is needed to demonstrate that this project will contribute to economic
competitiveness of the United States over the medium- to long-term including its
contribution to employment, production or other high value economic activity. The analysis
needs to also describe how the project will improve long-term efficiency, reliability or cost
competitiveness in the movement of workers or goods. Part of this will involve an agreed
upon forecast of demand for services of the project infrastructure. Based on available
information, CH2M HILL will develop baseline information for the required 'build", "no -
build" scenarios in today's timeframe and 20 years in the future. The focus is on "public
benefits" from this investment. According to the June 17, 2009 Federal Register notice,
"Economic competitiveness may be demonstrated by the project's ability to increase the
efficiency and effectiveness of the transportation system through integration or better use of
all existing transportation infrastructure" such as its augmentation of the capacities of
connecting modes and facilities. This Task may involve additional research with local and
regional planning agencies and various economic development offices. It is assumed that
Task I will identify if such research is needed and sources to be contacted in framing the
analysis. Finally, this task will compare expected benefits and costs to be derived from the
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project in accordance with the Federal Register Notice requirements that the expected
benefits in terms of the five long-term outcomes, i.e., State of Good Repair, Economic
Competitiveness, Livability, Sustainability, and Safety, be identified and quantified. It is
assumed that the City of Pasco will assign staff to work with CH2M HILL to develop and
prepare this cost and benefits analysis and this Task's deliverables.
Deliverables:
1. Drafts of the following Grant Application sections to be used by the U.S. Department of
Transportation in evaluating the project's conformance with the Federal Register Notice's
sections laying out the Primary and Secondary Selection Criteria: a) Economic
Competitiveness (Sec. II.A.L(a)#i)) and b) job Creation & Economic Stimulus (Sec.
11.13.1.(b)). This will include a discussion of impacts should the project not be built,
2. A draft section of the Grant Application to describe how the funded project will be
monitored by the City of Pasco to gather and report information on job creation and
employment in accordance with requirement-, of the Federal Recovery Act, i.e., conformance
with prevailing wage requirements.
3. A brief draft benefit and cost analysis Grant Application section that identifies, quantifies
and compares expected benefits and costs for the project to include estimates of the project's
expected benefits for the five long-term outcomes identified in the Federal Register's Section
II(A)(1)(a).
Task 4. State of Good Repair Inventory, Analysis, and Asset Management System
The application requires that in order to determine whether the project will improve the
condition of existing transportation facilities or systems, including whether life-cycle costs
will be minimized, the Department will assess `(i) whether the project is part of, or
consistent with, relevant state, local or regional efforts to maintain transportation facilities or
systems in a state of good repair; (ii) whether an important aim of the project is to
rehabilitate, reconstruct or upgrade surface transportation projects that threaten future
economic growth and stability due to their poor condition, (iii) whether the project is
appropriately capitalized up front and uses asset management approaches that optimize its
long-term cost structure, and (iv) the extent to which a sustainable source of revenue is
available for long-term operations and maintenance of the project."
This Task involves identifying a way to measure and monitor physical conditions and
performance improvements over time to address a response to items (i), (ii), (iii) and (iv).
This will be built upon existing operations and maintenance processes and systems.
Deliverables;
1. A draft section of the Grant Application that addresses the primary selection criteria
outlined in the.Federat Register's Section ll.A.L(a)(i) and Section 11.8.1.(a)(i) pertaining to
the State of Good Repair information and analysis requirements.
Task 5. Livability, Sustainability, and Safety
This task is designed to address the primary selection criteria relating to "livability",
"sustainability" and "safety." Livability relates to how the project not only delivers
transportation benefits, but also is designed and planned to have a positive impact on
qtialitative measi3res of community life. Sustainability relates to how mi.jch the project will
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improve energy efficiency, reduce greenhouse gas emissions and will maintain, protect and
enhance the environment overall. Safety relates to the project's ability to reduce the number,
rate and consequences of surface transportation -related crashes, and injuries and fatalities
among drivers and/or non -drivers in the area and region. This includes the elimination of
highway/rail grade crossings.
Deliverables:
1. Three draft sections of the Grant Application that address the primary selection criteria
outlined in the Federal Register's Sections II.A.1.(a)(iii), (iv), and (v) and as further described
in Sections 11.13.1.(a)(iii), (iv) and (v) pertaining to Livability, Sustainability, and Safety.
2. A description of the approach and methodology used to calculate quantifiable
information used in the draft sections of Deliverable # 1, above.
Task 6. Innovative Strategies and Community Partnerships
This task involves preparing grant application sections relating to two secondary selection
criteria, Innovation and Partnership. Innovation includes the value of new approaches to,
among other things, transportation funding and finance, contracting, project delivery,
congestion management, safety management, asset management, or long-term operations
and maintenance. Partnership relates to jurisdictional and stakeholder collaboration and
disciplinary integration. It is assumed that the Federal Notice details on what the
Department expects the project to support in this regard will be discussed during the Task I
meetings and that documentation to support these selection criteria are readily available.
Deliverable:
1, Two draft sections of the Grant Application that address the secondary selection criteria
outlined in the Federal Register's Sections II.A.2.(a) and II.A.2.(b) and as further described in
Sections H.B.2.(a) and H.B.2(b) pertaining to Innovation and Partnership.
2. An identification of sources used in preparing the draft sections of Deliverable # 1, above.
Task 7. Environmental Documents, Approvals, and Permits
The Federal Register Notice requires that the Federal agencies normally involved in
environmental reviews have been contacted and consulted regarding the project. If the
NEPA process is completed, the applicant must provide a Web site link to any
documentation. If permits still need to be obtained, then the application must indicate the
status of obtaining those permits and provide a Web site link to records of compliance with
Federal agencies contacted through a consultation process. It is assumed that the timeline
for this process is well laid out by the City of Pasco and that a minimal amount of effort will
be needed to prepare this information.
Deliverable:
Prepare a concise matrix report of environmental documents, approvals and permits along
with a list of consultation activities with the Federal agencies listed in the Federal Register
Notice.
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Task $. Miscellaneous Sections
This task will involve gathering information and written commitments from various parties
in support of the application. The application will need to include a certification that the
applicant will comply with Federal wage rate requirements in accordance with the Davis -
Bacon Act. The application will also need to address the "Buy America" clause as described
in the Recovery Act. It is assumed that CH2M HILL will not be responsible for reaching out
to decision makers to obtain such commitments, but that the City of Pasco will take on that
responsibility.
Deliverables:
CH2M HILL will assist the City of Pasco in drawing up a list of parties that it recommends
be approached to sign letters of support for the Grant Application.
Task 9. Grant Application Coordination, Writing, and Submission
This task involves coordinating CH2M HILL's tasks and deliverables into a draft and final
grant application through the efforts of CH2M HILL's designated project manager. If agreed
to by the City of Pasco, this will involve conference calls as needed to review progress,
information requirements, and resource needs. It is assumed that CH2M HILL will not
make any public presentations and that responses to public or elected official inquiries will
be addressed by the City of Pasco. CH2M HILL will provide technical Support in this
regard.
Deliverables:
Draft document for client review by the last week in August; feedback from the client back
to CH2M HILL within one week from receiving draft; final document prepared by the end
of the second week in September so that the application inay be submitted electronically by
the City of Pasco to the U.S. Department of Transportation's Office of the Secretary on
September 14, 2009. This is based on a NTP the week of August 3, 2009.
General Scope of Work Assumptions
Opinions of Cost, Financial Considerations, and Schedules
In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for tl-te project, CH2M HILL has no control over cost or price of labor and
materials; unknown or latent conditions of existing equipment or structures that may affect
operation or maintenance costs; competitive bidding procedures and market conditions;
time or quality of performance by operating personnel or third parties; and other economic
and -operational factors that may materially affect the ultimate project cost or schedule.
Therefore, CH2M HILL makes no warranty that the City of Pasco's actual project costs,
financial aspects, economic feasibility, or schedules will not vary from CH2M HILL's
opinions, analyses, projections, or estimates.
City of Pasco -Furnished Data
The City of Pasco will provide to CH2M HILL all data in the City of Pasco's possession
relating to CH2M HILL's services on the project. CH2M HILL will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the City of Pasco.
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Estimated Budget
The scope of work shall be expressly authorized by the City in writing prior to
coinniencen-tent. The estimated budget for this Scope of Services for the TIGER grant
application services is $30,000.00. This amount includes the management time to set up the
project, monthly invoicing and coordination efforts. This amount will not be exceeded
without prior authorization of the City. The budget shall not be amended without mutual
agreement of both parties.
CH2M HILL staff will bill per hourly rates which are based on direct salary cost plus a
multiplier of 3.10. Further, the hourly rates are subject to annual adjustment based on any
cost of living increase with the adjusted hourly rate based on a multiplier of 3.10.
Schedule
The timeline for completion of TIGER grant application services is September 14, 2009.
Assumptions:
• Notice to Proceed from the City is received by August 3, 2009.
• City reviews of documents/ deliverables are conducted in one week or less.
Key milestone dates are listed below:
Tasks I and 2: August 3 - August 7, 2009
• Task 3: August 10 - August 19, 2009
• Tasks 4 and 5: August 13 - August 27, 2009
Task 6: August 17 - August 21, 2009
• Task 7: August 20 - August 25, 2009
• Task 8: August 13- August 27, 2009
• Task 9: August 10- September 1, 2009
• Draft Document to Client for Review: August 28, 2009
• Review Comments Back from Client: September 4, 2009
• Fix -up,, Final Quality Review and Final Document Preparation: September 11, 2009
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