HomeMy WebLinkAboutCH2MHill - PSA 13007 Lewis St Overpass Design Ph 1LEWIS STREET OVERPASS - DESIGN
$226,000
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and CH2MHill hereinafter referred to as the "Consultant".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide engineering services with respect to the Lewis Street Overpass project.
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with Exhibit A. The June
20, 2008 letter of interest and qualification submittal is also part of this Agreement.
2. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant shall not be considered public records, provided, however,
that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become public records.
B. The City shall have the right, upon reasonable request, to inspect, review
and, subject to the approval of the Consultant, copy any work product.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost, if the contract is terminated through default by the contractor. If the contract
is terminated through convenience by the City, the City agrees to pay contractor for the
preparation of the summary of work done.
3. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be fall
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and material basis. The payment for all work performed pursuant to this Agreement
exceed the sum of $225,000.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
4. Time of performance. The Consultant shall perforin the work authorized by this
Agreement promptly and within 270 days.
5. Hold harmless agreement. In performing the work under this contract, the
Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter
individually and collectively referred to as "Indemnitees"), from all suits, claims, demands,
actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the
Indemnitees from
A. All damages or liability of any character including in part costs, expenses
and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person
or organization for whom the Consultant may be responsible, and arising out of the performance
of professional services under this Agreement; and
B. All liability, loss, damage, claims, demands, costs and expenses of
whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be
based upon, any act, omission, or occurrence of the Consultant or any person or organization for
whom the Consultant may be responsible, arising out of, in connection with, resulting from or
causee by the performance or failure of performance of any work or services other than
professional services under this Agreement, or from conditions created by the Consultant
performance or non-performance of said work or service, regardless of whether or not caused in
part by the party indemnified hereunder.
6. General and professional liability insurance. The Consultant shall secure and
maintain in full force and effect during performance of all work pursuant to this contract a policy
of comprehensive general liability insurance providing coverage of at least $500,000 per
occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate
for property damage; and professional liability insurance in the amount of $1,000,000. Such
general liability policies shall naive the City as an additional insured and shall include a
provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to
the City. The City shall be named as the certificate holder on the general liability insurance.
Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractor during the performance of this contract.
9. City approval. Notwithstanding the Consultant's status as an independent
contractor, results of the work performed pursuant to this contract must meet the approval of the
City.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document and
the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties. In the event of
any conflict between this written Agreement and any provision of Exhibit A, this Agreement
shall control.
12. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
13. Non -assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
14. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
15. General Provisions. For the purpose of this Agreement, time is of the essence.
Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement,
venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall
apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs.
16. Notices. Notices to the City of Pasco shall be sent to the following address:
City of Pasco
P. O. Box 293
Pasco, WA 99301
Notices to the Consultant shall be sent to the following address:
CH2M Hill
8836 W. Gage Blvd., Suite 202A
Kennewick, WA 99336
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in
the U. S. mails, with proper postage and properly addressed.
DATED THIS Lit DAY OF JULY, 2008.
CITY OF PASCO CONSULTANT:
By; dtillf CA By:
/
Joy on, Mayor Wally Hickerson, P.E. ,
Client Service Manager
WTTEST."
Debbie C ark, tli-Clerkf
APPRO S TO FORM:
r
Leland B. Kerr, City Attorney
Exhibit A
2 Phase 1 Scope of Services - Lewis Street Overpass
3 General
4 A four -phased approach was proposed by CH2M HILL in our Statement of Interest
5 submitted to the City on June 20, 2008, which by reference is attached hereto and made a
6 part hereof. Based on recent discussions with the City, the four-phase approach has been
7 revised to a three-phase approach to more accurately reflect the work necessary to complete
8 the project. This Phase 1 Scope of Services has been developed to identify the necessary
9 work to be completed with the primary goal of assisting the City in acquiring federal funds
10 from Congress during the 2009 fiscal year (FY 2009). It is intended that additional services
11 for the other phases will be provided as the project progresses. The work in later phases is
12 briefly outlined at the end of this Scope of Services.
13 Schedule
14 The timeline for completion of Phase 1 services is anticipated to take a maximum of nine (9)
15 months. Key milestone dates are listed below, with the assumption that a Notice to Proceed
16 from the City is received by July 31, 2008.
17 • Federal and State funding briefing package and brochure — by October 31, 2008.
18 • Completion of Phase 1 activities —by April 30, 2009.
19 Task 1.0 Funding Technical Services
20 1.1 Develop Overall Funding Strategy
21 The objective of this task is to prepare technical and informational materials for the project in
22 the development and implementation of the funding strategy to provide the City and its
23 lobbyist with the necessary support to assure this project is considered in the federal
24 budgeting process, and to assist the City in the acquisition of the necessary funds from
25 Congress. The approach will consist of two (2) meetings with the City, preparation of
26 brochures and other pertinent project information, and if desired, assistance with a lobbying
27 effort at the state and/or federal level.
28 The purpose of the first meeting will be to assist the City with developing an overall funding
29 strategy. The initial project description will be reviewed and revised as needed to meet project
30 needs. This meeting will be scheduled after coordination has taken place with potential
31 funding partners (FHWA, FEMA, Department of Homeland Security, WSDOT, TIB, FMSIB,
32 BNSF, the Port of Pasco, Ben Franklin Transit, and possibly local land developers and
33 businesses). A funding plan outline will be developed subsequent to this meeting based upon
34 the information gathered therein.
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SCOPE OF WORK
1 The second meeting will be to discuss the plan outline with the City after other team members
2 have further developed supporting information (transportation planning, environmental scan,
3 updating of project costs) so that the funding strategy includes this input. With concurrence
4 from the City on the final strategy approach, the funding briefing package (project white
5 paper/brochure and presentation) will be prepared.
6 If the City elects, CH2M HILL can accompany the City while it makes its presentation of the
7 funding briefing package at the state and/or federal level. The City may also elect to make
8 this presentation with its own staff or other resources.
9 As part of the overall funding strategy, CH2M HILL will assist the City in the preparation of
10 grant and/or loan applications from the potential funding partners identified above (FEMA,
11 Department of Homeland Security, WSDOT, TIB, FMSIB, and Public Works Trust Fund).
12 Assumptions:
13 • Two (2) visits to the City are required to complete this task.
14 Deliverables:
15 • Memorandum summarizing the project funding strategy.
16 • Memorandum summarizing the project funding plan outline.
17 • Project funding briefing package, to include white paper/brochure and PowerPoint
18 presentation.
19 • Grant applications for other potential funding agencies (FHWA, FEMA, TIB, FMSIB).
20 Additional trips if authorized by the City would include:
21 e A one -day trip to Olympia attended by Roger Flint and/or Kirsten Pennington,
22 CH2M HILL financial professionals.
23 • A three-day trip to Washington, DC attended by one of the local CH2M HILL financial
24 professionals.
25 • Alternatively, a CH2M HILL financial professional local to the Washington, DC area
26 (Mr. Jay Farrar) could be substituted for the 3 -day trip.
27 1.2 Purpose and Need Statement
28 The objective of this task will be to complete the purpose and need definition for the project
29 and assist the City in the preparation of documents required to access federal transportation
30 funds. Identifying the key elements of the purpose and need for the project will be critical in
31 developing the funding briefing package that ultimately will be presented to legislators and
32 grant and/or loan agencies. CH2M HILL and the City will identify those key themes and
33 messages relative to the purpose and need that will resonate with legislators and potential
34 funding resource agencies. This work will involve assessing the local transportation system as
35 a whole in order to identify the benefits that this project will bring to multiple user groups
36 and other vital service providers.
37 After review of the project's history, issues, challenges, and benefits, CH2M HILL and the
38 City will write a definitive purpose and need statement that will be used for the legislative
39 funding package, the formal NEPA process, and the Local Agency Federal Aid Project
40 Prospectus.
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SCOPE OF WORK
1 Assumptions:
2 The Purpose and Need statement will be sufficient to be used for several applications
3 during project development (funding briefing package, NEPA process, and others as
4 appropriate).
5 Deliverables:
6 • Formal Purpose and Need Statement.
7 Task 2.0 Concept Development
8 2.1 Pre -Design Study
9 The objective of this task is to support the federal funds request and produce a pre -design
10 document in sufficient detail to "fix" the project features and footprint, beyond a conceptual
11 level, for later design development, and to produce a more updated estimate of the total
12 project cost. The estimate is critical to setting the project funding target which will become
13 part of the funding briefing package and set the amount of funds to seek to complete the
14 project.
15 This pre -design document includes the preliminary work necessary for the bridge TS&L
16 Study that will be required to be completed during Phase 2 (Preliminary Design). It will serve
17 as the guidance document to determine a preliminary preferred bridge concept, determine the
18 project cost, footprint, and other primary project features. With input from City staff,
19 CH2M HILL will develop a conceptual layout for a bridge structure and approaches to aid in
20 quantifying the structure cost.
21 CH2M HILL will prepare a Pre -Design Study which will be used as the guidance document to
22 direct the future design effort. This study will address such items as conceptual alignment
23 and profile of the bridge and associated roadways, structure type (to include materials, span
24 layouts, bridge width, pier and abutment configurations, foundation types, etc.), typical
25 section (to include number and width of lanes and shoulders, provisions for bicycles and
26 pedestrians), right-of-way impacts, and drainage issues. This work will also serve as a
27 baseline for determining potential environmental impacts and the anticipated permitting
28 process.
29 To accomplish this, a limited amount of geotechnical investigation and analyses, as well as a
30 limited amount of topographic surveying, will be required. Two (2) geotechnical borings will
31 be performed outside of the BNSF rights-of-way and the material assessed for its engineering
32 properties for bridge pier design and roadway construction. A topographic P -line along the
33 proposed alignment will be surveyed to aid in the development of conceptual roadway
34 approach profiles and vertical clearances beneath the structure.
35 CH2M HILL will prepare a concept -level opinion of probable construction costs independent
36 of the previous 2000 Alternatives Evaluation study as part of the Pre -Design Study. These
37 estimates will be based on the best readily available information for 2008 construction costs.
38 Right-of-way costs will be estimated on current area sales information in the local area.
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SCOPE OF WORK
1 Assumptions:
2 Two (2) borings will be performed outside of the BNSF rights-of-way and the material
3 assessed for its engineering properties for bridge pier and roadway construction.
4 Recommendations for additional geotechnical explorations to be performed in subsequent
5 phases of the project will be prepared. In soils, foundation, groundwater, and other
6 subsurface investigations, the actual characteristics may vary significantly between
7 successive test points and sample intervals and at locations other than where observations,
8 exploration, and investigations have been made. Because of the inherent uncertainties in
9 subsurface evaluations, changed or unanticipated underground conditions may occur that
10 could affect total project cost and/or execution. These conditions and cost/execution
11 effects are beyond the control of CH2M HILL.
12 • Survey a P -line along the proposed alignment to assist in the determination of roadway
13 approach profiles and vertical clearances for the structure.
14 • Costs will be estimated based on readily available information for recent similar
15 construction projects in the Pacific Northwest. CH2M HILL has no control over cost or
16 price of labor and materials; unknown or latent conditions of existing equipment or
17 structures that may affect operation or maintenance costs; competitive bidding procedures
18 and market conditions; time or quality of performance by operating personnel or third
19 parties; and other economic and operational factors that may materially affect the ultimate
20 project cost or schedule. Therefore, CH2M HILL makes no warranty that the actual project
21 costs, financial aspects, economic feasibility, or schedules will not vary from CH2M HILL's
22 opinions, analyses, projections, or estimates.
23 Right-of-way costs will be based on recent sales in the local area.
24 Deliverables:
25 • Pre -Design Study with plan, profile, and typical sections for the bridge and approaches,
26 project footprint definition, graphics, renderings, design recommendations, and updated
27 opinion of probable construction costs sufficient for setting the basic premise to be carried
28 forward into preliminary design.
29 2.2 Review Alternatives Evaluation Report
30 The objective of this task will be to confirm the assumptions made in the 2000 Alternatives
31 Evaluation report prepared by the Transpo Group to identify those assumptions that have
32 changed or proved not to be true, and make new assumptions based upon those changes. The
33 review is intended to bring the project in line with current conditions within the local area,
34 and to make allowance for changes in land use, growth, and changed traffic patterns since the
35 report was published in 2000.
36 CH2M HILL will conduct a review of the previous study prepared in 2000 to assess what has
37 changed subsequent to its publication. An assessment of the validity of the key assumptions
38 and conclusions reached will be made. The result of this effort will be a technical
39 memorandum that summarizes those elements that have changed since the previous the
40 Lewis Street evaluation was conducted, how those changes will affect the project now as it
41 moves forward, and an outline of the steps necessary to update the transportation analysis.
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SCOPE OF WORK
1 Assumptions:
2 The review will be completed by our subconsultant, Transpo Group, with CH2M HILL
3 input and guidance.
4 Deliverables:
5 Technical memorandum summarizing previous transportation analysis and significant
6 changes subsequent to the previous report. The memorandum will include a summary of
7 the steps necessary to update the transportation analysis to reflect those changes since the
8 original report's completion.
9 Task 3.0 Environmental Scan & Identify NEPA Requirements
10 The objective of this task will be to search for and uncover potential "fatal flaws" early in the
11 environmental screening process through a focused environmental "scan" so that these
12 potential challenges may be identified early and therefore resolved promptly during the more
13 formalized Phase 2 NEPA process. The approach will consist of two (2) meetings with the
14 City, visits to the project site and vicinity, and research of readily available documents and
15 other information to assess historically significant structures, endangered species, population
16 demographics, etc. to produce a technical memorandum summarizing the findings and
17 making recommendations as to which discipline reports will be required to be produced for
18 the NEPA process under Phase 2.
19 The purpose of the first meeting will be to review the initial project description, discuss the
20 draft purpose and need for the project, visit the project site, collect relevant documentation
21 and information, and discuss potential issues and concerns as part of the environmental
22 "scan" to identify the primary issues that might affect project development. Some of these
23 issues will include Section 4(f) and 6(f) resources; increased noise levels; accelerated land
24 development and changing land use patterns; environmental justice through residential
25 and/or commercial displacements; archaeological, cultural, and historic resources; and access
26 control. This scan will serve to identify the larger environmental and permitting issues that
27 could cause problems later in the project development, and serve as a vehicle to begin
28 developing and initiating strategies to meet and overcome those challenges. This meeting will
29 be used to consider environmental needs that need to be addressed for funding packages, and
30 to address transportation/traffic issues related to the project. The environmental and
31 planning needs and concerns of the project will be used to develop a draft Purpose and Need
32 statement for the project that will support the funding package and the NEPA process.
33 The purpose of the second meeting will be to discuss the findings of the initial environmental
34 scan, and reach agreement on the identified environmental issues and concerns that need to
35 be addressed in more detail through the NEPA process. Archaeological, historical, and
36 cultural resources; noise mitigation, land development, land use patterns, and environmental
37 justice will be addressed in this meeting.
38 After concurrence from the City on the final summary of environmental issues/concerns, a
39 technical memorandum will be developed summarizing the environmental issues/concerns
40 and identifying those recommended for technical discipline reports to support the NEPA
41 documentation in the next phase of work.
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SCOPE OF WORK
1 Assumptions:
2 Information will be gathered by site visits and through other readily available sources
3 (web searches, reference materials/ libraries, direct contact with resource agencies).
4 Deliverables:
5 • Technical memorandum summarizing the findings of the environmental scan and the
6 identification of the necessary discipline reports that will need to be prepared for
7 clearing the NEPA process.
8 Task 4.0 Coordination and Outreach
9 The objective of this task will be to establish early contact and initiate the coordination process
10 with the BNSF in order to more smoothly move the project forward through the railroad
11 permitting process and to garner initial and continued stakeholder support, develop a public
12 involvement plan for implementation in later phases of the work, and to keep the key
13 stakeholders engaged in the project development process to maintain stakeholder support for
14 the project.
15 4.1 BNSF Coordination
16 CH2M HILL will make contact and coordinate directly with BNSF, with participation by the
17 City as it desires. The intent of this coordination will be to establish the initial understanding
18 of the project, assess BNSF requirements as they relate to future planning, required design
19 standards, and policies. As the project progresses through subsequent phases, a railroad
20 Construction and Maintenance Agreement between the City and BNSF will be required.
21 CH2M HILL will also coordinate with the WUTC to address concerns of utility purveyors
22 whose infrastructure will require relocation as a result of the project. The WUTC serves as the
23 clearinghouse for comments and concerns from other public agencies and utility purveyors
24 for projects of this nature.
25 CH2M HILL will prepare a railroad coordination plan to aid the City in the approach and
26 timelines required to reach agreement with BNSF. The plan will define applicable BNSF
27 policies, design standards, design review durations, future track planning, right-of-way
28 requirements, and other elements. The plan will define key milestones related to the railroad
29 activities necessary to avoid overall project schedule delays.
30 Assumptions:
31 • CH2M HILL will arrange and conduct one (1) on-site meeting with the BNSF.
32 • CH2M HILL will arrange and conduct one (1) meeting with the WUTC at the offices of
33 the City.
34 • Preparation of a railroad Construction and Maintenance Agreement is not part of this
35 Scope of Services, but is reserved for a later project phase.
36 Deliverables:
37 • Lewis Street Overpass Railroad Coordination Plan (10 copies).
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011019 aTIT19y" 011
1 4.2 Stakeholder Involvement
2 The objective of this task will be to engage those most affected by the project and result in the
3 development of a plan to generate support from the public for the project. This work will
4 involve research and meetings with those identified in the previous (2000) Lewis Street work,
5 as well as potential new stakeholders as a result of changes in the area subsequent to the
6 publication of the previous report. Also included in this task will be the development of
7 graphics, images, and resource information that will be used as part of a communications
8 program. A newsletter along with a project web site will be developed during later phases of
9 the work to assist in the communication of the project status, timeline, and issues.
10 CH2M HILL and City staff will meet individually and/or collectively with key agencies
11 and/or stakeholders as necessary throughout the process. Additional outreach effort will be
12 directed toward the downtown business core to ensure full engagement of the Hispanic
13 community and local businesses in the project. Individual meetings may be necessary to
14 discuss issues such as funding and financing, economic impacts, right-of-way impacts, and
15 other community related issues that may need one-on-one discussion in order to reach
16 resolution. The regulatory agencies may include representatives from the elected officials of
17 BNSF, WSDOT, and others as identified by the City.
18 Graphic displays and presentation materials are anticipated as required for content
19 discussions. Some of this material will be developed in earlier tasks and readily available for
20 these meetings. Project information and literature will be prepared in bilingual format when
21 appropriate. This scope assumes no more than ten (10) individual meetings attended by one
22 CH2M HILL staff. Meeting notes will be prepared summarizing the discussion, including a
23 listing of follow-up actions required.
24 Assumptions:
25 • No more than ten (10) individual meetings attended by one CH2M HILL project staff.
26 • If required, the City will provide a Public Works Department staff member fluent in
27 Spanish for translation.
28 Deliverables:
29 9 Presentation materials and graphics as required for content discussions.
30 • Agendas, facilitation, meeting minutes, and summary notes for up to ten (10)
31 stakeholder meetings.
32 4.3 Public Involvement Plan
33 CH2M HILL will develop a Public Involvement Plan for the project consistent with the NEPA
34 process and procedures. The purpose of this plan is to identify areas of concern and various
35 community and general public needs for information about the project. The plan will outline
36 an approach, the necessary communication technology for responding to these concerns, and
37 the content to address the information needs of the public. Personal, one-on-one interviews
38 with up to ten (10) key stakeholders will be conducted in a later phase of work to garner
39 support for the project for potential funding support. Some of the stakeholders interviewed
40 will be representatives from community organizations and special interest organizations to
41 confirm varying perspectives are obtained and noted.
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SCOPE OF WORK
1 CH2M HILL will prepare a draft plan for review by the City. Following the City's review,
2 comments will be incorporated and the final plan will be delivered to the City for
3 implementation.
4 Deliverables:
5 • Draft and final Public Involvement Plan.
6 • Contact Reports for up to ten (10) personal interviews.
7 Project Management
8 Project Administration
9 CH2M HILL's project manager will serve as the client service contact and will provide
10 coordination and leadership; keep parties informed; resolve potential project delays; and
11 manage scope, schedule, and budget issues throughout the Phase 1 project duration.
12 CH2M HILL will prepare, receive, and distribute project correspondence, meeting notes,
13 review comments, progress reports, and other information to team members. Project files
14 will be set up and maintained throughout the project duration.
15 CH2M HILL will prepare and execute subconsultant agreements and manage subconsultant
16 activity.
17 CH2M HILL will track the work through written work authorizations received from the
18 City. These authorizations will be stored as part of the project record, and acknowledged at
19 the time of receipt. CH2M HILL will prepare and submit invoices on a monthly basis.
20 Deliverables:
21 • Monthly invoices.
22 • Confirmation of work authorizations, either by written or electronic means.
23 Project Instructions
24 CH2M HILL will prepare written project instructions and outline processes, procedures,
25 and pertinent data, including a project schedule for review and approval by the City. The
26 project instructions will be updated as the project evolves. Included in the project
27 instructions will be a Health and Safety Plan covering CH2M HILL's personnel for services
28 performed under this contract. CH2M HILL is not responsible for the health and safety of
29 personnel who are not employees of CH2M HILL, or for personnel or areas not under
30 CH2M HILL's control.
31 Deliverables:
32 • Project Instructions, with updates.
33 Notice to Proceed/Coordination Meeting
34 Upon notice to proceed, CH2M HILL will facilitate a coordination meeting with the project
35 management team, key City staff, and representatives from key agencies deemed
36 appropriate by the City. Agencies could include WSDOT, FHWA, TIB, FMSIB, FEMA,
37 BFCG, the Port of Pasco, Ben Franklin Transit, and local land developers and businesses.
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SCOPE OF WORK
1 The coordination meeting will assist in defining the project goals and purpose, components
2 and timeframes, the flow of the decision making process; and each group's general roles and
3 responsibilities. Together, this group will establish agreements on communication, resolving
4 conflicts, and decision making strategy for approaching state and federal stakeholders. It is
5 assumed the coordination meeting will be approximately four (4) hours in length.
6 Assumptions:
7 • Coordination meeting will be approximately four (4) hours and be attended by up to
8 four (4) CH2M HILL project staff members.
9 • Coordination meeting will be held at City offices.
10 Deliverables:
11 • Meeting minutes, agendas, and summary notes.
12 Project Management Team (PMT) Meetings
13 A Project Management Team (PMT) consisting of the CH2M HILL Project Manager, select
14 City staff, and other key personnel of both staffs as appropriate and at the discretion of City,
15 will be formed. CH2M HILL will facilitate regularly scheduled monthly meetings of the
16 PMT. CH2M HILL will notify the City of these meetings via email with bullet point
17 discussion topics in the announcement.
18 The purpose of these meetings will be to discuss and resolve critical project issues, keep the
19 PMT informed and involved in the project development process, and develop action items
20 to facilitate project execution. Topics of discussion may include: scope, schedule, and budget
21 issues; construction cost trends; and concurrence on other issues of technical, political, or
22 community importance and/or interest that may affect project viability.
23 Assumptions:
24 Up to eight (8) PMT meetings will be held over the course of Phase 1 of the project.
25 Other CH2M HILL staff not local to the area that are determined necessary for a
26 particular PMT meeting will attend via conference call.
27 Deliverables:
28 • Meeting minutes, agendas, and summary notes.
29 Budget
30 All work to be undertaken shall be expressly authorized by the City in writing prior to
31 commencement of the work. The estimated budget for this Scope of Services for the Phase 1
32 work is $225,000. This amount will not be exceeded without prior written authorization of
33 the City. The budget shall not be amended without mutual agreement of both parties.
34 For CH2M HILL staff that perform per diem services on this project, the hourly rate for
35 these staff shall be calculated based on a raw salary multiplier of 3.10. Further, the hourly
36 rates are subject to annual adjustment based on any cost of living increase with the adjusted
37 hourly rate based on a raw salary multiplier of 3.10.
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SCOPE OF WORK
i General Scope Items for Future Phases of Work
2 The work identified briefly below is to be initiated after the conclusion of the Phase 1 Scope
3 of Services. A separate scope and budget will be developed for each phase of work. The
4 work below is not included in this Scope of Services.
5 Phase 2: Preliminary Design—Update the transportation planning elements to be
6 consistent with the City's current adopted comprehensive plan and Benton -Franklin
7 Council of Governments 2006-2025 Regional Transportation Plan. This will include travel
8 demand forecasting and modeling, projections of 20 -year traffic operations based upon
9 expected growth, land use changes, and planned transportation improvements.
10 Begin the formal NEPA and SEPA permitting processes which will serve to document the
11 project's purpose and need, assess the potential environmental impacts, and identify the
12 appropriate mitigation measures, where required, which will allow the use of federal funds.
13 The outcome of the NEPA screening process is assumed to result in the need for the
14 preparation of an Environmental Assessment (EA) document.
15 Complete the topographic surveying and geotechnical engineering tasks associated with
16 preliminary design; bridge TS&L Study; civil, roadway, and utilities design; value
17 engineering and constructability review; and the delineation of right-of-way takes.
18 Phase 3: Final Design—Complete the civil, roadway, and utilities design; 6 -month updates
19 to NEPA; right-of-way acquisition; and prepare construction documents ready for bidding.
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