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HomeMy WebLinkAboutRH2 Engineering - Butterfield WTP Traveling Screens - Amendment 1 to PSAAMENDMENT NUMBER I to PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City and RI -12 Engineering, Inc., entered into a Professional Services Agreement on September 16, 2013 to provide Design Services with respect to the Butterfield WTP Traveling Screens project. NOW, THEREFORE, this agreement is amended to allow RI -12 Engineering, Inc., to provide additional Design Services as described on Exhibit A and Exhibit A-1. 1. Scope of Work: Design Services with respect to the new Butterfield WTP Barrel Screens and the revised Scope of Work for Design Services with respect to the incorporation of four replacement variable frequency drives (VFDs), previously purchased by the City, and SCADA system modifications to control the new VFDs, for use with the new barrel screen intake facilities. 2. Fee: The compensation for the work is based on a Time and Material basis, not to exceed the amount of $188,927. 3. Time of performance: The services shall be complete for the project on or before December 31, 2015. DATED THIS `' " DAY OF /Wr rc, , `1 , 2014. CITY OF PASCO: CONSULTANT — RH2 Engineering, Inc.: Matt Watkins, Mayor Paul A. Cross ATTEST: APPROVED AS TO FORM: ebbie TIaW, ity Clerk Leland B. Kerr, City Attorney t Amendment No. 1 Professional Services Agreement — RI -12 Engineering, Inc. EXHIBIT A Scope of Work Amendment No.1 City of Vasco Butterfield dater Treatment Plant Intake Modifications for Barrel Screens February 2014 Background The existing raw water intake for the Butterfield Water Treatment Plant, located on the Columbia River near the Cable Bridge, has the potential to process up to 30 million gallons per day (MGD) when operating at full capacity and can be expanded to 35 MGD in the future. The intake building houses one traveling screen to exclude fish and catch and remove debris before the raw water is piped to the Butterfield Water Treatment Plant for processing. The existing traveling screen is failing and must be repaired. In addition, a study by RH2 Engineering, Inc., (RH2) in the summer of 2013 shows that the screens and bays to accommodate the screens are not large enough to meet the capacity of the plant under current National Marine Fisheries Service (NMFS) fish screening criteria. The original contract between the City of Pasco (City) and RH2 for the Butterfield Water Treatment Plant Intake was to evaluate and design changes to the intake building necessary to remove, refurbish, and replace the existing traveling screen and to purchase and install a second traveling screen. RE2 performed work under the original scope of work up to the 30 -percent design level, including meetings, scanning of the building, creation of a 3D model, and other design calculations. The conclusions drawn at the completion of the 30 -percent design were that regulatory changes now make the continued use of traveling screens impractical within the existing building footprint. To update the intake, the City would like to pursue the option of installing barrel screens in the river to feed the existing intake structure and abandon the existing traveling screen. This contract amendment changes the direction of the original scope of work to look at designing and Permitting barrel screens for the intake as an alternative to traveling screens. RH2 has been retained by the City to initiate and complete efforts related to the retrofit design for the existing intake building that will allow barrel screens to be installed in the Columbia River. RH2 will also pursue the environmental permits necessary from local, state, and federal agencies to allow construction in the Columbia River. The tasks below replace and supplement the previous tasks. Total earnings of $17,401 from the previous contract of $67,976 are supplemented as follows. Phase 1 — Modifications for Barrel Screens (to be completed under this Agreement) 1. Project Meetings 2. Site Topographic Survey and Bathymetry 3. 30 -percent Design Alternatives 4. Permitting 5. 60 -percent Design 6. 90 -percent Design Page 1 of 10 2/14/2014 11.50:03 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Proj Man\Amend_No. 1_SOW_Butterfieid WTP Intake.doex City of Pasco Amendment No.1 Butterfield WTP Modifications for Barrel Screens Exhibit A: Scope of Work 7. Final Design 8. Services During Bidding (Limited) 9. Services During Construction (Limited) Phase 2 — Motor Control Equipment Replacement (to be completed under separate amendment) 10. Meeting Attendance 11. 60 -percent Design 12. 90 -percent Design 13. Final Design 14. Services During Bidding (Limited) 15. Services During Construction (Limited) Task 1— Project Meetings Objective: Coordination and communications with the City on the project goals and objectives, planning concepts, evaluation process, level of detail, schedules, and deliverables. Approach: 1.1 Meet with the City to discuss the data collection results, alignment issues associated with the geometry of the gate openings, Columbia River bathymetry, and possible alternatives for the location of air burst equipment. Present 30 -percent design alternatives, design criteria, and recommended alternatives. 1.2 Meet with the City to present analysis and 60 -percent design. Present reconfiguration for existing equipment/pipe system components required for the retrofit design and the construction sequence proposed for the project. Identify coordination efforts needed with traveling screen contract. 1.3 Meet with the City to present 90 -percent design, design details, structural calculations, construction guidelines, and 90 -percent general and special technical provisions, including materials and finishes. Assumptions: The 30 percent design meeting will be held at the City's office. Subsequent meetings will he held at the RH2 oce in Richland, IYlashington, to accommodate video participation from other design group members when needed. Provided by City: • Attendance at up to three (3) meetings. Review comments consistent with agreed upon schedules. RH2 Deliverables: • Attendance at up to three (3) meetings with meeting agenda consistent with agreed upon schedules and prepare meeting summaries. Page 2 of 10 2/14/14 11:50 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Prof Man\Amend_No. 1_SOW_Butterfield WTP Intake.dom City of Pasco Butterfield WTP Modifications for Barrel Screens Amendment No. 1 Exhibit A: Scope of Work Task 2 — Site Topographic Survey and Bathymetry Objective: Collect topography of the Butterfield Water Treatment Plant raw water intakes and the portion of the Columbia River bathymetry near the intake necessary for the barrel screen design. Approach: 2.1 Using a boat and sounding equipment, conduct a bathymetry survey of the Columbia River near the raw water intake building, including establishing control and a GPS control grid of the data. 2.2 Prepare a 3D topographic model of the scan data obtained from the bathymetry survey. Add topography of the bank and berm adjoining the intake and tie the model into the finished floor elevations, gate openings, and gate operators on the exterior platform. Survey the ordinary high water line (OHWL) location as delineated in Task 4, if necessary. 2.3 Incorporate site topographic objects in the model representative of the top of bank, valves, pipes, and conduits that are important relative to the design. Assumptions: • Horizontal and vertical datum will be based on the existing structure and finish floor elevations shown on the plans titled `Raw Water Pump Station Modifications" by James M. Montgomery Consulting Engineers, Inc., provided by the City. • The City will be able to give the surveyor access to gates, gate platform, and intake structure duting the survey of the facility. Provided by City: • Assistance in gaining access to the site during the survey. RH2 Deliverables: • 3D AutoCAD® topographic model of the area adjacent to the Butterfield Intake and a bathymetric representation of the Columbia River bed adjoining the intake structure. Task 3 — 30 -percent Design Alternatives Objective: Based on the geometry constraints identified in the data collection phase, prepare no fewer than two (2) and up to three (3) design alternatives with design criteria and an appurtenance checklist for the project. Approach: 3.1 Prepare preliminary plans that identify the basic barrel screen location, layout, and configuration alternatives. Coordination with barrel screen manufacturer is included in this subtask. 3.2 Prepare preliminary mechanical design alternatives, including piping layouts, minor mechanical equipment plans, and air burst equipment location alternatives. 3.3 Prepare preliminary electrical one -line diagrams and preliminary power plans identifying proposed electrical equipment and existing electrical equipment modifications. A site visit will be included in this subtask to review the existing electrical distribution system and existing automatic control system. Page 3 of 10 2/14/14 11:50 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Proj Man\Amend_No. I_SOW_Butterfield WTP Intake.docx City of Pasco Butterfield WTP Modifications for Barrel Screens Amendment No. 1 Exhibit A: Scope of Work 3.4 Develop design criteria and appurtenance checklists for each design alternative. 3.5 Prepare 30 -percent cost estimate of each design alternative. 3.6 Identify preferred alternative to take to the 60 -percent design level. Provided by City: • Attendance at 30 -percent design meeting and selection of preferred alternative. • Review comments within four (4) business days of receiving design alternatives (at 30 -percent design review meeting in Subtask 1.1). RH2 Deliverables: Up to three (3) 30 -percent design alternatives in PDF format four (4) business days before design review meeting. • One (1) PDF copy of design criteria and appurtenance checklist. • One (1) PDF copy of recommended alternative and cost estimate. Task 4 — Permitting Objective: Coordinate with the applicable regulatory agencies (e.g., City of Pasco, Franklin County, Washington Department of Fish and Wildlife, Washington State Department of Natural Resources, Washington State Department of Ecology (Ecology), U.S. Army Corps of Engineers, etc.) about the project and required permits. Perform environmental site investigations to characterize environmental conditions at the project site. Prepare permit applications and supporting documentation. Assist the City in submitting permit applications and facilitating permit approvals through the various regulatory agencies. Remain available to answer questions and provide additional information for agency review, as needed. Approach: 4.1 Contact the local, state, and federal regulatory agencies that would have jurisdiction over this project. Review project components and discuss potential permits and supporting documentation. Depending on the feedback received from the various agencies, coordinate and attend a pre -application meeting with agency staff. 4.2 Perform environmental site investigations to characterize environmental conditions in the project vicinity. RH2 will coordinate with the U.S. Army Corps of Engineers (USACE) regarding the OHWL prior to the site investigation. If necessary, RH2 will stake and flag the OHWL along the Columbia River banks in the project vicinity during the site investigations. Site investigations will also address the data needs and requirements of the City's Critical Areas Ordinance. Based on a preliminary review, RH2 anticipates that critical areas for this project include the Columbia River and seismic hazard zone along the shoreline. 4.3 Prepare and submit a SEPA Environmental Checklist to the City's Planning Department. Prior coordination between the City and Franklin County will be conducted to establish the need for SEPA and designate the lead agency for determination and publication purposes. 4.4 Prepare Critical Areas Ordinance compliance documentation. Prior coordination with the City will be conducted on this element to determine the level of study and documentation needed for Page 4 of 10 2/14/14 11:50 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Proj Man\Amend_No. 1_SOW_Butterfield WTP Intake.docx City of Pasco Amendment No. 1 Butterfield WTP Modifications for Barrel Screens Exhibit A: Scope of Work the project. Presently, RH2 anticipates that the critical areas documentation for the project will include memorandum or detailed reports addressing the fish/wildlife habitat and geologic hazards at the project site. 4.5 Prepare floodplain development permit application, which is anticipated to be part of the Joint Aquatic Resources Permit Application (DARPA). Because work will not involve a new structure, hydraulic analysis is not anticipated to be necessary to satisfy the floodplain development permit requirements. 4.6 Prepare Shoreline Substantial Development Permit application and supporting materials (i.e., drawings, plans, report, and JARPA form). Prior coordination between the City and Franklin County (County) will occur to confirm the required level of permit compliance necessary, as well as the lead agency for the shoreline permit process. The City and Franklin County are in the process of updating their Shoreline Master Programs (SMP); therefore, the project currently falls under the County's existing SMP. The project should qualify as a Domestic Water Intake Plant, which is permitted outright with a Shoreline Substantial Development Permit (SSDP), and does not require a Shoreline Conditional Use Permit or Special Permit. RH2 will determine the level of documentation needed prior to initiating this sub -task. 4.7 Prepare a submittal package to obtain Hydraulic Project Approval (HPA) through the Washington Department of Fish and Wildlife (WDFW), including a DARPA, project plans, and supporting documents. Coordinate with the WDFW area habitat biologist prior to and following permit submittal to address questions and concerns and to facilitate timely permit approvals. The JARPA will also be used to apply for additional permit submittals. 4.8 Coordinate with the Washington Department of Natural Resources (DNR) to obtain Aquatic Use Authorization for the intake structure, as needed. In addition to the permit Aquatic Use Authorization application, this process includes an application fee, and DNR -specific survey and legal description of the aquatic bedlands proposed for lease. If needed, the survey and legal description will be prepared by the survey subconsultant as an amendment. 4.9 Prepare application and documentation for a Section 404/10 Permit through the USACE. The DARPA will be used for this submittal, along with specialized project plans (8.5 -inch by 11 -inch, black and white). The Section 404 permit is anticipated to be processed by the USACE as a Nationwide Permit, as opposed to an Individual Permit; however, this deternzination will be made by the USACE upon permit submittal. 4.10 Prepare a Biological Assessment (BA) to accompany the Section 404/10 permit application package. The BA will be used by the USACE to facilitate Endangered Species Act (ESA) consultation with the U.S. Fish and Wildlife Service and NMFS. Following submittal of the BA, remain available to respond to questions and information requests from the agencies as needed and to facilitate timely permit approvals. Assumptions: • The City will pay all permit application fees, postage, etc. • The City will be the permit applicant for all permits, with RH2 acting as the GO's authorised agent. • RH2 will prepare and submit permit applications on behalf of the City. Page 5 of 10 2/14/14 11:50 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Prof Man\Amend_No. 1_SOW_Butterfield WTP Intake.docx City of Pasco Amendment No. 1 Butterfield WTP Modifications for Barrel Screens Exhibit A: Scope of Work • The initial pre -application meeting with agency staff will be coordinated to occur either at the project site or at RH2's Richland Office. • RHZ understands that the project involves a modification of the existing structure and expansion of capacity; therefore, we anticipate SEPA and Shoreline Substantial Development Permits will be required. RH2 assumes that either the Cite or County will act as the lead agency for these elements, including handling determination and publication. We will work- with these two entities to determine this prior to initiation of SEPA or Shoreline Permit compliance jor the project. • Although the project will modi fi the existing structure, it is assumed that the project will not require a building permit. RH2 can prepare an amendment to this Scope of Work if a building permit is required for the project. • Assessment of fisheries habitat and environmental conditions to satisfy the permitting agencies can be completed by RH2. If additional it formation is required, .such as stream habitat assessments, etc., RH2 will amend this Scope of Fork and team with a qualified Aquatic Scientist. • A Construction Stormwater General Permit (CSGP) through Ecology's National Pollutant Discharge Elimination System (NPDE.S) Program will not be required because the project will not involve soil disturbance of 1 acre or more. • Section 401 compliance (administered by Ecology) is achieved jointly through the Section 404110 Nationwide Permit process; however, if the project is processed as an Individual Permit, Section 401 must be obtained from Ecology. Individual Section 401 approval is not anticipated to be necessary at this time and has not been included in this Scope of Work. If this becomes necessary, RH2 will prepare an amendment. • The floodplain development permit will not require a separate hydraulic analysis. If a hydraulic analysis is required by the permitting agencies, RH2 will amend this Scope of Fork and team with a qualified Fluvial Geomorphologist. • If a site-specific survey is needed by DNR /beyond the survey proposed for the project, RH2 will work with the survey subconsultant to mod,6 this Scope of Work accordingly. • A cultural resources survey will not be required by the USACE for the Section 404110 Permit as most of the work will occur within an existing structure or underwater. If cultural resources compliance becomes necessary, RH2 will prepare an amendment to this Scope of Work. Provided by the City: • Payment of all permit application fees. • Assistance with completion of permit applications and coordination with agency staff, as needed. • Review and comment on draft permit applications prior to submittal. • Determination and publication elements of permit applications. RH2 Deliverables: • Delineation of the Columbia River OHWM in the vicinity of the Butterfield intake facility. The OFI\X,'M will be staked, surveyed, and included on project plans. • Records of agency correspondence records (electronic copies). Page 6 of 10 2/14/14 11:50 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Prof Man\Amend_No. 1_SOW_Butterfield WTP Intake.docx City of Pasco Amendment No. 1 Butterfield WTP Modifications for Barrel Screens Exhibit A: Scope of Work • One (1) paper and one (1) PDF copy of the SEPA package. • One (1) paper and one (1) PDF copy of the SSDP package. • One (1) paper and one (1) PDF copy of the Critical Areas Compliance materials, including fish/wildlife and geologic hazards memorandums. • One (1) paper and one (1) PDF copy of the JARPA submittal package. • One (1) paper and one (1) PDF copy of the Aquatic Use Authorization application package. • One (1) paper and one (1) PDF copy of the Section 404/10 permit application package. • One (1) paper and one (1) PDF copy of the BA. Task 5 — 60 -Percent Design Objective: Prepare final draft layout of the preferred barrel screen and piping alternative, identify infrastructure to be removed from the existing intake structure, and identify revisions needed to existing pump/pipe system configurations. Approach: 5.1 Prepare demolition plan for removing equipment, conduit, and building appurtenances in conflict with the preferred alternative. 5.2 Prepare 60 -percent mechanical design plans, including barrel screen design and anchoring, pump/piping design, and mechanical equipment design. 5.3 Prepare 60 -percent electrical design plans, including one -line diagram, power distribution and signal plan, electrical schedules, electrical details, and automatic control and telemetry plans. 5.4 Identify the construction sequence and how the demolition and reconstruction plans will work together. Identify periods when barrel screen installation can occur, when the intake structure would need to be shut down, and how other construction can occur while maintaining an operational system. 5.5 Prepare 60 -percent cost estivnate. Provided by City: • Attendance at 60 -percent design meeting. • Review comments within four (4) business days of receiving 60 -percent design documents (at 60 -percent design review meeting in Subtask 1.2). RH2 Deliverables: • 60 -percent design alternative and cost estimate in PDF format four (4) business days before design review meeting. • One (1) PDF copy of recommended construction sequence and required shutdown periods. Page 7 of 10 2/14114 11:50 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Proj Man\Amend—No: 1—SOW—Butterfield WTPIntake.docx City of Pasco Amendment No. 1 Butterfield WTP Modifications for Barrel Screens Exhibit A: Scope of Work Task 6 — 90 -percent Design Objective: Develop final agency draft suitable for review of final design and details necessary to submit for a building permit. Approach; 6.1 Prepare 90 -percent mechanical and electrical design plans. 6.2 Prepare 90 -percent general and technical specifications, including materials and finishes in Washington State Department of Transportation (WSDOT) Standard Specifications format. 6.3 Prepare 90 -percent cost estimate. 6.4 Prepare a draft City standard drawing checklist for City use in compiling applicable City standard drawings in 100 -percent plans. 6,5 Prepare plan set cover sheet with vicinity map. 6.6 Perform internal quality assurance/ quality control (QA/QC) review of the plans and specifications. Provided by City: • Attendance at 90 -percent review meeting. • Review comments within four (4) business days of receiving 90 -percent design documents (at 90 -percent design review meeting in Subtask 1.3). RH2 Deliverables: • 90 -percent agency review drawings in PDF format. • PDF copy of general special provisions and special technical provisions using WSDOT Standard Specifications format. • One (1) PDF copy of 90 -percent cost estimate. • Drawing checklist in PDF format. Task 7 — Final Design Objective: Prepare bid -ready plans, technical specifications, and cost estimate for a public works contract. Approach: 7.1 Prepare bid -ready plans incorporating final City and permitting conditions in the plans. 7.2 Prepare bid -ready specifications with revisions to the general special provisions and technical provisions as needed for a completed project. 7.3 Prepare an engineer's estimate for construction. Page 8 of 10 2/14/14 1 1:50 AM \\rh2\dfc\Richland\Data\PSC\713-1 10\A-Proj Man\Amend_No. I_SOW_Sutterfield WTP Intake.docx City of Pasco Amendment No. 1 Butterfield WTP Modifications for Barrel Screens Exhibit A: Scope of Work Assumptions: The Cite will incorporate the plans and specifications into the final contract documents, duplicate, and assemble for distribution. Provided by City: • Services during bidding. Support by RH2 is outside of the scope of this contract authorization. Services during construction. Support by RH2 is outside of the scope of this contract authorization. • Payment for permits and fees. RH2 Deliverables: • One (1) PDF copy of final plans. Hard -copy production of plans by RH2 is outside the scope of this contract authorization. • One (1) PDF copy of final specifications. • One (1) PDF copy of engineer's estimate. Task 8 — Services During Bidding (Limited) Objective: Provide engineering services during the bidding phase of the project. Approach: 8.1 Assist the City for a maximum of eight (8) hours for contractor questions and addenda. Assumptions: It is assumed that the City will provide most services during bidding. If the City determines it needs services from RH2, a maximum of eight (8) hours to respond to contractor questions or to assist with addenda will be provided in this contract. Any hours needed in excess of eight (8) hours for these services are outside of this Scope of Work and will be negotiated as part of an amended scope of work. Task 9 — Services During Construction (Limited) Objective: Provide services during project construction to support the City. As the engineer of record, RH2 will provide at least one (1) inspection of the construction. While not on site, RH2 will work with the City and its designated utility and special inspector to respond to technical questions and issues. It is anticipated the City will take the lead in inspection and construction administration and will handle day-to- day responsibilities. Approach: 9.1 Assist the City for a maximum of eight (8) hours of performing on-site inspection and responding to contractor's requests for inforniation or change orders. Assumptions: It is assumed that the City will provide most services during construction. If the City determines it needs serpices from RI42, a maximum of eight (8) hours to respond to contractor questions or to assist with special inspections or change orders will be provided in Chir contract. Any hours needed in excess o f eight (8) hours for these services are outside of this Scope of Work and will be negotiated as part of an amended scope of work. Page 9 of 10 2/14/14 11:50 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Proj Man\Amend_No. 1—SOW—Butterfield WTP Intake.docx City of Pasco Butterfield WTP Modifications for Barrel Screens Project Schedule Amendment No. 1 Exhibit A: Scope of Work RH2 will commence with design work within two (2) weeks after Notice to Proceed and signed contract. Assumption is that the City will provide a signed contract and Notice to Proceed no later than Murch 1, 2014. The federal environmental permit process (USACE and ESA compliance) is the longest lead time permit process and is anticipated to require up to six (6) months for approval, thus RH2 will plan to submit for these permit applications no later than May 2014. Bidding will occur in December 2014, and construction will commence in March 2015. Construction is anticipated to be completed by June 2015. Page 10 of 10 2/14/14 11:50 AM \\rh2\dfs\Richland\Data\PSC\713-110\A-Proj Man\Amend_No. 1—SOW—Butterfield WTP Intake.dom EXHIBIT A-1 Scope of Work Amendment No. 1 City of Pasco Butterfield Water Treatment Plant Motor Control Equipment Replacement February 2014 Background The City of Pasco (City) has purchased replacement variable frequency drives (VFDs) for four of its existing pumps at the Butterfield Water Treatment Plant. The existing pumps are rated at 480 VAC, three-phase, and include two 150 horsepower (HP) pumps and two 100 HP pumps. One of the 150 HP pumps and one of the 100 HP pumps are currently operated with outdated Robicon VFDs. The other two pumps are operated with across -the -line type starters. The VFDs purchased by the City are Danfoss Aquadrives. The supervisory control and data acquisition (SCADA) system is maintained by the City's control system integrator, S&B, Inc. SCADA system modifications will be required to add control of the new VFDs. RH2 Engineering, Inc., (RH2) has been retained by the City to prepare a design for the installation of the replacement VFDs and removal of the existing motor control equipment. Task 10 — Meeting Attendance Objective: Coordination and communications with the City on the project goals and objectives, planning concepts, evaluation process, level of detail, schedules, and deliverables. Approach: 10.1 Attend an initial kickoff meeting at the City's office. The kickoff meeting will include a site visit to the water treatment plant to review the existing electrical equipment installation and the proposed improvements. 10.2 Meet with the City to present 60 -percent design. 10.3 Meet with the City to present 90 -percent design, design details, construction guidelines, and 90 -percent general and special technical provisions. Assumptions: The initial kickoff meeting will be held at the City's office. Subsequent meetings will be held at the RH2 oce in Richland, IY/ashington, to accommodate video participation from other design group members when needed. Provided by City: • Attendance at up to three (3) meetings. Review comments consistent with agreed upon schedules. RH2 Deliverables: • Attendance at up to three (3) meetings with meeting agenda consistent with agreed upon schedules and prepare meeting summaries. Page 1 of 3 2/27/2014 10:24:52 AM \\rh2\dfs\Richland\Data\PSC\713-110W-Prof Man\Amend_No. 2_SOW_Butterfield WTP MCC Replacement.docx City of Pasco Amendment No. 1 Butterfield WTP — Motor Control Equipment Replacement Exhibit A-1: Scope of Work Task 11— 60 -percent Design Objective: Develop 60 -percent electrical plans for the motor control equipment replacement. Approach: 11.1 Prepare 60 -percent electrical design plans, including ane -line diagram, electrical demolition plan, power distribution and signal plan, motor control equipment details, electrical schedules, electrical details, and automatic control and telemetry plans. RH2 will coordinate with S&B, Inc. for the automatic control and telemetry integration of the VFDs. 11.2 Prepare 60 -percent construction cost estimate. Provided by City: • Electrical as -built drawings for the facility and existing motor control equipment. • Manufacturer literature and information for the VFDs purchased by the City. RH2 Deliverables: 60 -percent design drawings in PDF format. 60 -percent construction cost estimate in PDF format. Task 12 — 90 -percent Design Objective: Develop 90 -percent electrical plans for the motor control equipment replacement. Approach: 12.1 Prepare 90 -percent electrical design plans. 12.2 Prepare 90 -percent general and technical specifications, including materials and finishes in Washington State Department of Transportation (\X7SD0T) Standard Specifications format. 12.3 Prepare 90 -percent construction cost estimate. 12.4 Perform internal quality assurance/quality control (QA/QC) review of the plans and specifications. RH2 Deliverables: • 90 -percent design drawings in PDF format. • PDF copy of general special provisions and special technical provisions using WSDOT Standard Specifications format. • 90 -percent construction cost estimate in PDF format. Task 13 — Final Design Objective: Prepare bid -ready plans, technical specifications, and cost estimate for a public works contract. Approach: 13.1 Prepare bid -ready plans incorporating final City conditions. 13.2 Prepare bid -ready specifications with revisions to the general special provisions and technical provisions as needed for a completed project. 13.3 Prepare an engineer's estimate for construction. Page 2 of 3 2/27/14 10:24 AM \\rh2\dfs\Richland\Data\PSC\713-110W-Proj Man\Amend_No. 2_SOW_Butterfield WTP MCC Replacement.docx City of Pasco Amendment No. 1 Butterfield WTP — Motor Control Equipment Replacement Exhibit A-1: Scope of Work Assumptions: The City will incorporate the plans and specifications into the final contract documents, duplicate, and assemble for distribution. Provided by City: All services during bidding. Support by RH2 beyond the limitations described in Task 5 is outside of the scope of this contract authorization. All services during construction. Support by RH2 beyond the limitations described in Task 6 is outside of the scope of this contract authorization. Payment for all permits and fees. RH2 Deliverables: • One (1) PDF copy of final plans. Hard -copy production of plans by RH2 is outside the scope of this contract authorization. • One (1) PDF copy of final specifications. • One (1) PDF copy of engineer's estimate. Task 14 — Services During Bidding (Limited) Objective: Provide engineering services during the bidding phase of the project. Approach: 14.1 Assist the City for a maximum of eight (8) hours on contractor questions and addenda. Assumptions: It is assumed that the City will provide most services during bidding. If the City determines it needs services from RH2, a maximum of eight (8) hours to respond to contractor questions or to assist with addenda will be provided in this contract. Any hours needed in excess of eight (8) hours for these services are outside of this Scope of Work and will be negotiated as part of an amended scope of work. Task 15 - Services During Construction (Limited) Objective: Provide services during project construction to support the City. As the engineer of record, RH2 will provide at least one (1) inspection of the construction. While not on site, RH2 will work with the City and its designated utility and special inspector to respond to technical questions and issues. It is anticipated the City will take the lead in inspection and construction administration and will handle day- to-day responsibilities. Approach: 15.1 Assist the City fora maximum of eight (8) hours of performing on-site inspection and responding to contractor's requests for information or change orders. Assumptions: It is assumed that the City will provide most services during construction. If the City determines it needs services from RH2, a maximum of eight (8) hours to respond to contractor questions or to assist with special inspections or change orders will be provided in this contract. Any hours needed in excess of eight (8) hours for these services are outside of this Scope of Work and will be negotiated as part of an amended scope of work. Page 3 of 3 2/27/14 10:24 AM \\rh2\dfs\Richland\Data\PSC\713-1IMA-Prof Man\Amend—No. 2_SOW—Butterfield WnT MCC Replacement.docx EXHIBIT B City of Pasco Butterfield Water Treatment Plant Intake Amendment No. 1- Modifications for Barrel Screens Estimate of Time and Expense Task 1 Total II I_ Description _ Total Labor Subconsultant Total Expense Total Cost 1,079 Hours 244 $ -1, - 323 1.2 Present 60 -percent design i........ ............................. ...... ............................................. ........ .................. ...... ........................................ ..... ........ ......................... .............. -.,................... Classification $ 1,097_ $ $ 280 $ 1,77 Task 1 Project Meetings II I_ _ 1.1 Present 30 -percent design alternatives 7 $ 1,079 $ $ 244 $ -1, - 323 1.2 Present 60 -percent design 7 $ 1,097_ $ $ 280 $ 1,77 1.3 Present 90 -percent design _ 7$ $ 1,097 $ $ 280 $ 1,377 3.4 Develop design criteria and appurtenance checklists Subtotal 21 $ 3,273 1 $ - $ 805 $ 4,078 Task 3 30 -percent Design Alternatives ___ 3.1 Prepare preliminary barrel screen alternatives 24 $ 3,728 $ $ 518 $ 4,246 3.2 Prepare preliminary mechanical design alternatives 38 $ 5,686 $ - $ 870 $ 6,556 3.3 Prepare preliminary electrical power supply design 30 $ 4,810 $ $ 531 $ 5,341 3.4 Develop design criteria and appurtenance checklists 12 $ 1,924 $_ $ 213 $ 2,137 3.5 3.6 Prepare 30 -percent cost estimates Identify preferred alternative 19 5 $ $ 2,923 865 $ $ $ $ 385 49 $ _ 3,308 $ 914 4.7 Prepare Hydraulic Project Approval package Subtotal 128 $ 19,936 $ - $ 2,566 $ 22,502 Task 4 Permitting ___ 4.1 4.2 Pre -application coordination and meeting Perform environmental site investigation and OHWM delineation 10 24 $ $ 1,622 3,616 $ $ $ $ 140 371 $ 12762 $ 3,987 4.3 Prepare SEPA Environmental Checklist 28 $ 3,850 $ $ 241_ $ 4,091 4.4 Prepare Critical Areas Compliance submittal package 54 $ _ 8,346 $ $ 473 $ 8,819 4.5 Prepare floodplain development permit package 20 $ 2,862 $ $ 370 $ 3,232 4.6 Prepare Shoreline Substantial Development Permit package 38 $ ---5,400 1,256 $ $ 574 $ 5,974 4.7 Prepare Hydraulic Project Approval package 1 32 1 $ 4,464 $ $ 405 $ 4,869 4.8 Prepare Aquatic Use Authorization application 30 $ 4,350 $ $ 621 $ 4,971 4.9 Prepare Section 404/10 Permit package 60 $� 8,532 $ $ 1,035 $ 9,567 4.10 Prepare a Biological Assessment 50 $ 7,168 $ - $ 748 $ 7,916 Subtotal 346 $ 50,210 $ - $ 4,978 $ 55,188 Task 5 60 -percent Design ___ 5.1 Prepare demolition plan 13 $ 1,961 $ $ 289 $ _ - 2,250 5.2 Prepare 60 -percent mechanical plans 22 $ 3,334 $ _ - $ _508 $ _ 3,842 5.3 Prepare 60 -percent electrical plans 27 $ 4,199 $ $ 510 $ 4,709 5.4 Identify construction sequence and scheduling 9 $ 1,373 $ $ 208 $ 1,581 5.5 Prepare 60 -percent cost estimate 8 $ 1,256 $ $ 150 $ 1,406 6.6 Perform internal QA/Qc Subtotal 79 $ 12,123 $ $ 1,666 $ 13,789 Task 6 90 -percent Design 6.1 Prepare 90 -percent mechanical and electrical plans 40 $ 6,160 $ $ 819 $ 6,979 6.2 Prepare 90 -percent general and technical specifications 58 $ 7,814 $ $ 945 $ 8,759 6.3 Prepare 90 -percent cost estimate 8 $ 1,256 $ $ 150 $ 1,406 6.4 standard drawing checklist 4 $ 588 $ $ 106 $ 694 6.5 _Prepare Pre are cover sheet with vicinity map 5 $ 785 $ $ 110 $ 895 6.6 Perform internal QA/Qc 12 $ 2,224 $ $ 143 $ 2,367 Subtotal 127 $ 18,827 1 $ - $ 2,274 1 $ 21,101 Task 7 Final Design 7.1 Prepare bid -ready plans _ 24 $ 3,688 $ $ 557 $ 4,245_ 7.2 Prepare bid -ready specifications 36 $ _ 4,708 $ $ 593 $ 5,301 7.3 Prepare engineer's estimate 9 $ 1,453 $ $ 155 $ 1,608 Subtotal 69 $ 9,849 $ $ 1,305 $ 11,154 Assist City with contractor questions and addenda 8 $ 1,256 $ $ 170 $ 1,426 Subtotall a I S 1.256 1 S - $ 170 1 $ 1,426 9 1 Assist the City with on-site inspection and responding to contractor requests 8 $ 1,256 1 $ Subtotall 8 1 S 1,256 1 $ - $ 170 1 $ 1,426 PROJECT TOTAL 1 793 1 $ 117,847 1 $ 3,680 1 $ 14,046 1 $ 135,573 \Vh2\dfs\Richland\Datz\PSC\713-1 IMA -Prof Man\Amend_No. 1_FEE_Buaerfeld W TP Intake. xlsx 21141201411:55 AM EXHIBIT B-1 City of Pasco Butterfield Water Treatment Plant Amendment No. 1 -; T:w,n -4 Cv..anea i Description Total Total Labor Subconsultant Total Expense Total Cost _$__1,916- Hours 11 $ 1,775 $_ _ _833 $ 833 $ $ $ - $ $ $ ....................................................................................................... ,....,,,..,.,,........................,...................,,, ,,.,.,.,.,...........................,. Classification $ _ 855 $ 855 10.2 Meet with City at 60 -percent _ 5 10.3 Meet with City at 90 -percent 5 $ Subtotal 21 Task 10 Meeting Attendance 90 -percent Design _ _$__1,916- 10.1 Attend Initial Kickoff Meeting and Site Visit 11 $ 1,775 $_ _ _833 $ 833 $ $ $ - $ $ $ 1.41 22 22 $ _ 855 $ 855 10.2 Meet with City at 60 -percent _ 5 10.3 Meet with City at 90 -percent 5 $ Subtotal 21 $ 3,441 $ $ 185 $ 3,626 Electrical Design Plans _ Construction Cost Estimate 66 $ _10,282$ S 1,254 7 $ 1,139 $ $ 112 73 1 $ 11,4211 $ $ 1,366 1,251 Task 12 90 -percent Design _ 13.1 Prepare Bid -ready Plans 12.1 Prepare 90 -percent Electrical Design Plans 32 $ 5,044 $ $ 580 $ 5,624 12.2 Prepare 90 -percent General and Technical Specifications 21 $ 3,009 $ $ 304 $ 3,313 12.3 12.4 Prepare 90 -percent Construction Cost Estimate Perform Internal CA/QC 4 12 $ $ 668 2,224 $ $ $ $ 45 123 $ $ 713 2,347 Subtotal 69 $ 10,945 $ $ 1,053 $ 11,998 Task 13 Final Design 13.1 Prepare Bid -ready Plans 13 $ 1,897 $ $ _ 253 $ 2,150 13.2 Prepare Bid -ready Specifications 9 $ 1,309 $ $ 124 $ 1,433 13.3 Prepare Engineer's Estimate 4 $ 668 $ $ 45 $ 713 Subtotall 26 $ 3,874 $ $ 423 $ 4,297 isk_14 Services During Bidding (Limited) _ _ __ - 14 1 Assist City with Contractor Questions and Addenda 8 $ 1,576 $ $ 40 $ Subtotall 8 1 $ 1,576 1 $ $ 40 $ Task 15 Services During Construction (Limited) _ _ _ 15.1 Assist with On-site Inspection and Respond to Contractor Requests 8 $ 1,576 $ $ 54 $ 1,630 Subtotall 8 1 $ 1,576 $ 1 $ 54 $ 1,630 PROJECT TOTAL 1 205 1 $ 32,833 1 $ $ 3,120 1 $ 35,953 \\rh2\dfs\Richland\Data\PSC\713-110\1-Proi Man\Amend_No. 2_FEE_Bulterfield WTP MCC Replacementxlsx 2/27/2014 10:28 AM Y13=4112 PM EXHIBIT C RH2 ENGINEERING, INC. SCHEDULE OF RATES AND CHARGES 2014 HOURLY RATES CLASSIFICATION RATE CLASSIFICATION RATE Professional ix$197.00 Technician IV $129.00 Professional . . .......... Vill$197.00 Technician $121.00 Professional ............. VII $188.00 Technician II $91.00 Technician I $84.00 � OR Professional VI $177.00 Professional V $167.00 Administrative V ...... . .. $122.00 Professional JV $159.00 Administrative $100.00 ­- - ------ . ...... ....... Administrative. III $85.00 ProfessionalIII$147.00 Administrative $71.00 Professional ... . ...... . II $139.00 Administrative I $61.00 Professional $130.00 IN-HOUSE SERVICES In-house copies (each) 8.5" X 11" $0.09 CAD Plots Large $25.00 In-house copies (each) . ... ........................ 8.5" X 14"$0.14 CAD Plots Full Size $10,00 In-house copies (each) X 17" $0.20 CAD Plots Half Size ----- $2.50 In-house copies (color) (each) .11" 8.5-1l'-X"I'l ---- ------ - ------ - $0.90 CAD System Per Hour $27.50 In-house copies (color) (each) X 14" $1.20 GIS System $27.50 In-house copies (color) (each) .8.5" 1 1X 17 $2.00 Technology Charge b of Direct Labor Mileage Current IRS Rate OUTSIDE SERVICES Outside direct costs for permit fees, reports, maps, data. reprographics, couriers, postage, and nun -mileage related travel expenses that are necessary for the execution of the project and are not specifically identified elsewhere in the contract will be invoiced at cost. All Subconsuftant services are billed at cost plus 15c/1,. CHANCES IN RATES Rates listed here are adjusted annually. The current schedule of rates and charges is used for billing purposes. Payment for work ac,:omplWied shall be based on the hourly rate,,, and expenses in effect at the time of billing as stated in this Exhibit. Y13=4112 PM B E N TO N -FRANKLIN 2013 PROGRESS REPORT FORM COUNCIL OF GOVERNMENTS Annual January Meeting to Review Status of STP Projects General Information _ Date STIP ID# Project Title Sponsoring Agency Contact Name Contact Email Project Delivery 1. What work is currently underway and what is anticipated in the upcoming months? 2. If the project is not progressing please describe factors that are causing delay. Note milestones and phases affected by the delay. Provide a revised completion schedule if known. If an issue is delaying a project indefinitely what would be necessary for the project to resume? ProjectFinances Have there been any changes to I YES If yes, provide an updated estimated total project cost: $ the total estimated project cost? No ------- Other Please use this space for additional comments/information. Authorized Signature of Sponsoring Agency Date: Design Status (e.g. 30%) Please list below the V) Yes Date No Expected Date expected obligation dates UJ O PE Complete of federal funding. I- Environmental Docs Approved PE ROW Certified ROW Contract Awarded CN Construction Complete OTHER ProjectFinances Have there been any changes to I YES If yes, provide an updated estimated total project cost: $ the total estimated project cost? No ------- Other Please use this space for additional comments/information. Authorized Signature of Sponsoring Agency Date: