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HomeMy WebLinkAbout3827 Resolution RESOLUTION NO. (3.&I A RESOLUTION of the City of Pasco, Washington, waiving the competitive bidding requirements and approving the acquisition of improvements and related services for their supervisory control and data acquisition (SCADA) and programmable logic controller (PLC) system from Townsend Controls and Electric, LLC. WHEREAS, it is critical for the City of Pasco to have proper equipment to perform SCADA and PLC system functions; and WHEREAS, the City has need to acquire improvements and related services to the SCADA and PLC system; and WHEREAS,the City has worked with Townsend Controls and Electric, LLC. to develop and integrate a standardized, straight-forward programming logic which operates PLCs citywide. City staff has adapted to this standard and is capable of monitoring, operating, and troubleshooting PLCs using it. WHEREAS, the use of Townsend Controls and Electric, LLC. services are clearly and legitimately limited to a single source of services to support current operations standards this acquisition becomes subject to waiving competitive bidding requirements per RCW 39.04.280(1)(a) and RCW 39.04.280(1)(b) of purchases from a sole source supplier and purchases involving special facilities. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1. That the City of Pasco acquire improvements and related services to the SCADA and PLC system from Townsend Controls and Electric, LLC. Section 2. The above-described circumstances is justification for the waiver of bidding requirements under the authority of RCW 39.04.280(1)(a)and RCW 39.04.280(1)(b)for purchases from a sole source supplier involving special facilities, and, therefore, the bidding requirement is hereby waived for the acquisition of services from Townsend Controls and Electric, LLC. PASSED by the City Council of the City of Pasco at its regular meeting this egriciday of 4/0n. / , 2018. Matt Watkins, Mayor AT EST: APPROVED AS TO FORM: r Daniela Erickson, City Clerk Leland B. Kerr, City Attorney SOLE SOURCE WORKSHEET Sole source purchases are defined as clearly and legitimately limited to a single supplier. Sole source purchases are normally not allowed except when based upon strong technological grounds such as operational compatibility with existing equipment and related parts or upon a clearly unique and cost effective feature requirement. Requisition Item: SCADA/PLC Improvements and Related Services Requisition No. Prior Purchase Order Number(if item had been approved previously): N/A 1. Please describe the items and its function: This work is for upgrades to the City of Pasco (referred to as City) supervisory control and data acquisition (SCADA) and programmable logic controller(PLC) system; which allow the process systems to run autonomously with or without operator presence. Previously the main Irrigation automation controller was upgraded which included six of the 13 automation controllers at pump sites by Townsend Controls and Electric, LLC. (referred to as Townsend). There are seven remaining Irrigation pump sites that need PLCs upgraded and programmed to function with the main automation controller to completed the project. 2. This is a sole source because: ❑ Sole provider of a licensed or patented good or service ❑x Sole provider of items that are compatible with existing equipment, inventory, systems, programs or services CI Sole provider of goods and services for which the City has established a standard ❑ Sole provider of goods or services that will meet the specialized needs of the City or perform the intended function(please detail below or in an attachment) L I The vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City (please attach information on market price survey, availability, etc.) 3. What necessary features does this vendor provide which are not available from other vendors? Please be specific. Townsend Controls has successfully completed PLC upgrades for the City in the following areas: PWRF: 14 PLCs in circle pivots,IPS building, Screens building, and Foster Wells. Water Treatment: 4 PLCs at the following pump stations: Eastside,Riverview,Burden,and Road68 water tank. Wastewater Treatment: Maitland lift station. Irrigation: Irrigation Master PLC,USBR,RD108, 1St Place,I-182,Desert Sunset,and Village of Pasco Heights. These previous projects were awarded to Townsend by using the city's competitive bid process. Townsend was most recently awarded the Butterfield Water Treatment Plant PLC Controls Upgrade Project in 2017 which is in the final stage of completion. In previous projects,Townsend worked with staff to develop and integrate a standardized, straight-forwardprogramming logic which operates PLCs citywide. City staff has adapted to this standard and is capable of monitoring, operating,and troubleshooting PLCs using it. This standardized programming logic created for the city is the primary factor desired for this sole source request. By eliminating multiple contractors,who will need to create their own programing logic for each site,the city will gain consistency and overall efficient use of City resources. In addition to winning previous bids, and developing the adopted standard programing, several other supporting sole source factors include; • Townsend also has gained in-depth knowledge of the City's overall PLC/SCADA architecture which allows them to more accurately understand the needs of the system. • They are a local business which permits the City to efficiently schedule for implementation needs and provide emergency after hours' response in short notice. • They are also a Rockwell(Allen-Bradley)recognized integrator,which is the technology that the City has standardized on. 4. What steps were taken to verify that these features are not available elsewhere? ❑x Other brands/manufacturers were examined (please list phone numbers and names, and explain why these were not suitable). Talos Engineering 509 893-5799,previously hired on 3 prior WWTP lift station PLC upgrades.Programming would not match needed standard. CREM 509 430-5993,contacted but did not provide quote due to having to outsource programmer. ❑ Other vendors were contacted (please list phone numbers and names, and explain why these were not suitable). 5. The city has compared costs of previously awarded projects completed by Townsend to these sole source upgrade costs to ensure the lowest price is consistently offered for each PLC upgrade in this request. Certification of Need This recommendation for sole source is based upon on objective review of the product/service required and appears to be in the best interest of the City. I know of no conflict of interest on my part of personal involvement in any way with this request. No gratuities, favors or comprising actions have been taken. Neither has my personal familiarity with particular brands, types or equipment, materials or firm been a deciding influence on my request to sole source this purchase. By: v , /2"--e/ z Date: 3�Z // �?