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HomeMy WebLinkAbout02.06.18 Agenda Packet Pasco Public Facilities District Building Regional Facilities through Community Partnerships February 6, 2018 4:00 p.m. Pasco City Hall— Conference Room #1 AGENDA I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes: * October 17, 2017 IV. Claims Approval: * 4th Quarter 2017: $136,557 V. Financial Report: * 4th Quarter: • Statement of Revenues, Expenditures and Changes in Fund Balance • Balance Sheet VI. Reports from Committees: • Kennewick Convention Center Advisory Board VII. Old Business: VIII. New Business: • Legislative Update IX. Other Business: X. Adjournment (* indicates documents mailed with agenda) DRAFT PASCO PUBLIC FACILITIES DISTRICT BOARD OCTOBER 17,2017 MEETING MINUTES Call To Order: The meeting was called to order at 4:00 p.m., by PPFD President Morrissette, in Conference Room No. 1 at Pasco City Hall. Roll Call: Board Members Present: Spence Jilek,Craig Maloney,Leonard Dietrich and Mark Morrissette Excused Absence: Caroline Bowdish Also Present: Stan Strebel,Deputy City Manager,Lee Kerr,City Attorney Approval of Minutes: It was motioned by Mr. Dietrich, seconded by Mr. Jilek, and carried to approve the minutes of the July 18,2017 Meeting. Claims Approval: President Morrissette presented third quarter Claims History. Following discussion, it was motioned by Mr. Jilek, seconded by Mr. Maloney, and carried to approve payment of second quarter claims in the total amount of$141,237.04. Financial Report: President Morrissette presented the third quarter Operating Statement reflecting Total Sources of Funds $142,411.14 and Total Uses of Funds $141,237.04. The third quarter Net Assets Statement was also presented reflecting an actual Net Asset balance of $20,638.00. Mr. Morrissette had a question on one of the amounts listed under Revenues — Sales Tax and Expenditures — Kennewick PFD. Mr. Strebel stated he would email out a correction and it would be acted on at the next meeting. Following that discussion,the remainder of the Financial Report was accepted as presented. Reports from Committees: Mr. Morrissette was unable to attend the Kennewick Convention Center Advisory Board meeting on behalf of Mr.Maloney.Ms.Bowdish may have attended but not present to ask. Mr. Maloney mentioned that this is the third attempt to get a vote for "The Link" which is on the ballot for approval. Mr. Maloney gave an update on Enabling Legislation for City PFDs to construct and operate Recreation Facilities. He met with local Legislators and found both support and opposition, including concerns that taxes levied on sales in Pasco would impact those from outside the City. There is the PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes—October 17,2017 Page- 1 possibility for the makeup of the Senate to change after November's elections, which may change the balance of power in Olympia. The board also discussed the possibility of redefining our mission and where aquatics would be a part of that equation. (Discussion) Mr. Strebel stated the National Citizen Survey was approved by the City Council last night. One question on it will be in regard to recreation facilities and aquatics and will hopefully enable us to see the level of interest. The survey will go out in the mail and also will be available for all residents to do online once the random survey is complete.(Discussion) Old Business/New Business/Other Business: Mr. Strebel presented the 2018 Pasco Public Facilities Budget. After discussion it was motioned by Mr.Jilek,seconded by Mr.Dietrich and carried to approve the 2018 Pasco Public Facilities Budget. The next PPFD meeting will be on January 16,2018 at 4:00 p.m. Adjournment: There being no other business,the meeting was adjourned at 4:50 p.m. Mark Morrissette,President Daniela Erickson,PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes—October 17,2017 Page-2 CITY OF PASCO-PRODUCTION Payment Register From Payment Date:10/1/2017-To Payment Date:12/31/2017 Transaction JE/CHECK Date Status Source Payee Name Amount Revenue 931.13.590.31.1311 PFD Sales 2017-00003413 10/31/2017 JE Wa State Treasurer 44,015.01 2017-00003796 11/30/2017 JE Wa State Treasurer 43.958.39 2017-00004037 12/31/2017 JE Wa State Treasurer 40,129.53 $ 128,102.93 931.13.590.34.4527 PFD Pasco Support 2017-00002157 10/1/2017 JE Pasco PFD 1,667.00 2017-00002157 11/1/2017 JE Pasco PFD 1,667.00 2017-00002157 12/1/2017 JE Pasco PFD 1,663.00 S 4,997.00 931.13.590.36.6110 Investment Interest 2017-00003421 10/31/2017 JE LGIP Interest Distribution 43.99 2017-00003844 11/30/2017 JE LGIP Interest Distribution 27.41 2017-00003995 12/31/2017 JE LGIP Interest Distribution 25.80 $ 97.20 Total Revenue $ 133,197.13 931.13.590.54.4530 Legal Services 219570 11/29/2017 Accounts Payable Kerr Law Group 150.00 $ 150.00 931.13.590.54.4540 Organization Services 219135 10/31/2017 Accounts Payable Kennewick Public Facilities District 44,015.01 219569 11/30/2017 Accounts Payable Kennewick Public Facilities District 43,958.39 219981 12/31/2017 Accounts Payable Kennewick Public Facilities District 40,129.53 S 128,102.93 931.13.590.54.4541 Professional Services 218917 10/24/2017 Accounts Payable Washington State Auditor 944.60 219728 12/8/2017 Accounts Payable Washington State Auditor 3.241.83 219955 12/26/2017 Accounts Payable Washington State Auditor 331.22 $ 4,517.65 931.13.590.54.4635 Insurance Premiums 2017-00002174 10/31/2017 JE Insurance Premiums 262.14 2017-00002174 11/30/2017 JE Insurance Premiums 262.14 2017-00002174 12/31/2017 JE Insurance Premiums 262.14 $ 786.42 931.13.590.54.4900 I/F Admin Services 2017-0000006 10/12/2017 JE City of Pasco 1.000.00 2017-0000006 11/12/2017 JE City of Pasco 1,000.00 2017-0000006 12/12/2017 JE City of Pasco 1,000.00 $ 3,000.00 Total Expense 136,557.00 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES,EXPENDITURES&CHANGES IN FUND BALANCE As of December 31,2017 Annual Current YTD Variance % Received/ 2017 Period 2017 Budget/YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax $ 426,700 128,103 $ 505,734 $ (79,034) 118.52% City of Pasco Grant 20,000 4,997 20,000 - 100.00% Interest Income 100 97 329 (229) 329.35% Total Revenues 446,800 133,197 526,064 (79,264) 117.74% EXPENDITURES Advertising/Publications 1,000 - 99 901 9.89% Legal Services 1,000 150 960 40 96.00% Kennewick PFD 426,700 128,103 505,734 (79,034) 118.52% Professional Services 10,000 4,518 4,718 5,282 47.18% Insurance 2,800 786 3,146 (346) 112.35% Administrative Services 12,000 3,000 12,000 - 100.00% Total Expenditures 453.500 136,557 526,657 (73,157) 1 16.13% Net Change in Fund Balances (6,700) (3,360) (593) 6.107 0.00% Beginning Fund Balance,January 1 17,871 17,871 17,871 17,871 0.00% Ending Fund Balance $ 11,171 $ 14,511 $ 17,278 $ (6.107) 154.67% PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET As of December 31,2017 ASSETS Cash $ 17,278 Sales Tax Receivable 81,929 TOTAL ASSETS 99,207 LIABILITIES Accounts Payable 81,929 TOTAL LIABILITIES 81,929 TOTAL NET ASSETS $ 17,278