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HomeMy WebLinkAbout2017.12.11 Council Special Meeting PacketSpecial Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. December 11, 2017 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 3 - 6 (a) Final Acceptance - WWTP Immediate Needs Construction - Chemically Enhanced Primary Treatment Containment Pad Project MOTION: I move to approve Resolution No. 3811, accepting work performed by Industrial Constructors, Inc. under contract for the Immediate Needs Construction - Chemically Enhanced Primary Treatment Containment Pad project. 7 - 10 (b) Final Acceptance: Well Replacement - Village of Pasco Heights MOTION: I move to approve Resolution No. 3812, accepting work performed by Holt Services, Inc. under contract for the Well Replacement - Village of Pasco Heights project. 11 - 15 (c) Final Project Acceptance - WWTP Immediate Needs - Mechanical Package Project MOTION: I move to approve Resolution No. 3813, accepting work performed by Industrial Constructors, Inc. under contract for the Wastewater Treatment Plant Immediate Needs Construction - Mechanical Project. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: (a) Presentation of plaques to outgoing Councilmembers Rebecca Francik (1996- 2017); Chi Flores (2016-2017); Bob Hoffmann (2005-2017); Tom Larsen (2002-2017); Al Yenney (2008-2017) 5. OATH OF OFFICE: (a) City Clerk to administer the Oath of Office to Appointed Municipal Court Judge Craig Stilwill. Page 1 of 15 Special Meeting December 11, 2017 (b) Municipal Court Judge Craig Stilwill to administer Oath of Office to Councilmembers: Blanche Barajas, District 1; Ruben Alvarado, District 2; Saul Martinez, District 3; Pete Serrano, District 4; David Milne, District 5; Craig Maloney; District 6; Matt Watkins, At Large. 6. ADJOURNMENT. Page 2 of 15 AGENDA REPORT FOR: City Council December 4, 2017 TO: Dave Zabell, City Manager Rick Terway, Interim Public Works Director Special Meeting: 12/11/17 FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Acceptance - WWTP Immediate Needs Construction - Chemically Enhanced Primary Treatment Containment Pad Project I. REFERENCE(S): Vicinity Map Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ________ accepting work performed by Industrial Constructors, Inc. under contract for the Immediate Needs Construction - Chemically Enhanced Primary Treatment Containment Pad project. III. FISCAL IMPACT: Sewer Utility Fund - $66,897.60 IV. HISTORY AND FACTS BRIEF: Chemically Enhanced Primary Treatment (CEPT) was identified as one of three projects whose immediate implementation will bring about significant capacity increases at the Waste Water Treatment Plant (WWTP). Original Construction Contract: $66,897.60 Change Orders: None Final Construction Contract: $66,897.60 This is a formal action required by State law that starts a 45 day waiting period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). After 45 days the retainage being held by the City can be released once the City has received the following documents: • An affidavit of no liens Page 3 of 15 • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff has reviewed and inspected the final product and found no exemptions or irregularities and, therefore, recommends acceptance of the project as constructed by Industrial Constructors, Inc. of Kennewick, Washington. Page 4 of 15 Page 5 of 15 RESOLUTION NO. _______ A RESOLUTION ACCEPTING WORK PERFORMED BY INDUSTRIAL CONSTRUCTORS, INC., UNDER CONTRACT FOR THE WWTP IMMEDIATE NEEDS CONSTRUCTION - CHEMICALLY ENHANCED PRIMARY TREATMENT CONTAINMENT PAD PROJECT. WHEREAS, the work performed by Holt Services, Inc., under contract for the WWTP Immediate Needs Construction - Chemically Enhanced Primary Treatment Containment Pad project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering’s recommendation that the City of Pasco formally accept the contractor’s work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering’s recommendation and thereby accepts the work performed by Industrial Constructors, Inc., under contract for the WWTP Immediate Needs Construction - Chemically Enhanced Primary Treatment Containment Pad Project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco this __11th__ day of December, 2017. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ __________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 6 of 15 AGENDA REPORT FOR: City Council December 4, 2017 TO: Dave Zabell, City Manager Rick Terway, Interim Public Works Director Special Meeting: 12/11/17 FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Acceptance: Well Replacement - Village of Pasco Heights I. REFERENCE(S): Vicinity Map Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ________ accepting work performed by Holt Services, Inc. under contract for the Well Replacement - Village of Pasco Heights project. III. FISCAL IMPACT: Irrigation Utility Fund - $315,132.22 IV. HISTORY AND FACTS BRIEF: The Village at Pasco Heights well is a critical component of the Irrigation Utility, without which the City's ability to irrigation water to residents would be seriously hampered. The need for its replacement due to its deteriorated condition was identified and Council awarded the project to Holt Services, Inc. of Edgewood, Washington. Original Construction Contract: $297,037.29 Change Orders: $18,094.93 Final Construction Contract: $315,132.22 The project is completed and was constructed to standards. Formal acceptance of the project by the City is required by State law and starts a 45 day waiting period within which an outside vendor, supplier or laborer would have an Page 7 of 15 opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). After 45 days the retainage being held by the City can be released once the City has received the following documents: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff has reviewed and inspected the final product and found no exemptions or irregularities and, therefore, recommends acceptance of the project as constructed by Holt Services, Inc. of Edgewood, Washington. Page 8 of 15 Page 9 of 15 RESOLUTION NO. _______ A RESOLUTION ACCEPTING WORK PERFORMED BY HOLT SERVICES, INC., UNDER CONTRACT FOR THE WELL REPLACEMENT - VILLAGE OF PASCO HEIGHTS PROJECT. WHEREAS, the work performed by Holt Services, Inc., under contract for the Well Replacement - Village of Pasco Heights project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering’s recommendation that the City of Pasco formally accept the contractor’s work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering’s recommendation and thereby accepts the work performed by Holt Services, Inc., under contract for the Well Replacement - Village of Pasco Heights project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco this __11th__ day of December, 2017. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ __________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 10 of 15 AGENDA REPORT FOR: City Council December 4, 2017 TO: Dave Zabell, City Manager Rick Terway, Interim Public Works Director Special Meeting: 12/11/17 FROM: Dan Ford, City Engineer Public Works SUBJECT: Final Project Acceptance - WWTP Immediate Needs Mechanical Package I. REFERENCE(S): Vicinity Map WWTP Immediate Needs Mechanical Package Work Map Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ________ accepting work performed by Industrial Constructors, Inc. under contract for the Wastewater Treatment Plant Immediate Needs Construction - Mechanical Project. III. FISCAL IMPACT: Sewer Utility Fund - $225,612.68 IV. HISTORY AND FACTS BRIEF: Original Construction Contract: $223,716 Change Orders: $1,896.68 Final Construction Contract: $225,612.68 The Waste Water Treatment Plant (WWTP) Immediate Needs Mechanical Package met the need for high impact/low cost operational enhancements at the WWTP whose implementation would significantly increase treatment capacity. Those three enhancements were: Chemically Enhanced Primary Treatment, Intermediate Clarifier Modifications, and Trickling Filter Modifications. The project is now complete and meets specifications. Page 11 of 15 Formal acceptance by the City is required by State law and starts a 45 day waiting period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). After 45 days the retainage being held by the City can be released once the City has received the following documents: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff has reviewed and inspected the project installation and found no exemptions or irregularities and, therefore, recommends acceptance of the work completed by Industrial Constructors, Inc. of Kennewick, Washington. Page 12 of 15 Page 13 of 15 Wastewater Treatment Plant Immediate Needs Mechanical Package Page 14 of 15 RESOLUTION NO. _______ A RESOLUTION ACCEPTING WORK PERFORMED BY INDUSTRIAL CONSTRUCTORS, INC., UNDER CONTRACT FOR THE WWTP IMMEDIATE NEEDS CONSTRUCTION - MECHANICAL PACKAGE PROJECT. WHEREAS, the work performed by Holt Services, Inc., under contract for the WWTP Immediate Needs Construction - Chemically Enhanced Primary Treatment Containment Pad project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering’s recommendation that the City of Pasco formally accept the contractor’s work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering’s recommendation and thereby accepts the work performed by Industrial Constructors, Inc., under contract for the WWTP Immediate Needs Construction - Mechanical Package Project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco this __11th__ day of December, 2017. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ __________________________ Daniela Erickson Leland B. Kerr City Clerk City Attorney Page 15 of 15