HomeMy WebLinkAbout2017.10.23 Council Workshop PacketWorkshop Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
October 23, 2017
Page
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
3 - 5 (a) Tourism Promotion Area
Presentation by Kris Watkins, President and CEO, Tri-Cities Visitor and
Convention Bureau
6 - 30 (b) DAHP Grant for Survey of African American Properties in Pasco (MF#
HIST 2017-002)
(c) Lewis Street Overpass
Presentation by Dan Ford, City Engineer and representatives from KPG and
JUB Engineering.
(d) Electronic Employment Applicant Tracking
Presentation by Colleen Chapin, Human Resources Manager
31 - 36 (e) General 2018 General Fund Revenue Sources Including Ad Valorem
Property Tax
37 - 44 (f) Fireworks Discussion
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
Page 1 of 44
Workshop Meeting October 23, 2017
REMINDERS:
1. 4:00 p.m., Monday, October 23, Ben-Franklin Transit Office – Hanford Area
Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL
YENNEY, Rep.; SAUL MARTINEZ, Alt.)
2. 7:20 a.m., Tuesday, October 24, Pasco High School – DECA Week Kick-Off
Breakfast and Proclamation Presentation. (MAYOR MATT WATKINS)
3. 5:00 p.m., Tuesday, October 24, TRAC Facility – TRAC Advisory Board Meeting.
(COUNCILMEMBER CHI FLORES and COUNCILMEMBER AL YENNEY)
4. 7:30 a.m., Wednesday, October 25, 7130 W. Grandridge Blvd – Visit Tri-Cities
Board Meeting. (COUNCILMEMBER CHI FLORES, Rep.; COUNCILMEMBER
TOM LARSEN, Alt)
5. 4:00 p.m., Thursday, October 26, 7130 W. Grandridge Blvd – TRIDEC Board
Meeting. (COUNCILMEMBER CHI FLORES, Rep.; COUNCILMEMBER TOM
LARSEN, Alt.)
6. 8:30 a.m., Friday, October 27, Pasco Red Lion – Washington Council of the Blind
Welcome Address (COUNCILMEMBER BOB HOFFMANN)
7. 2:00 p.m., Friday, October 27, Road 36 (by soccer fields) – Disk Golf Course
Ribbon Cutting. (MAYOR MATT WATKINS)
This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
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AGENDA REPORT
FOR: City Council October 16, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 10/23/17
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Tourism Promotion Area
I. REFERENCE(S):
2018 Budget and Marketing Plan (Council packets only)
2018 Budget Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Presentation by Kris Watkins, President and CEO, Tri-Cities Visitor and Convention
Bureau
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The Tourism Promotion Area (TPA) was formed in late 2004 to generate and
administer the proceeds of a "per room night assessment" on hotels/motels in the Tri-
Cities, imposed by the hotels themselves.
The interlocal agreement (between Pasco, Kennewick and Richland) that created the
TPA requires the annual budget and expenditure from the reserve account for the TPA
to be approved by the City Council. The Budget Summary for 2018 is attached.
V. DISCUSSION:
The TPA "assessment" is remitted by the hotels to the state which, in turn, distributes it
to the city in which is was collected. The City is obligated to pass the funds to the
TPA, for use in accordance with the approved budget.
Council should approve the 2018 TPA Marketing Plan and Operating Budget or
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indicate changes necessary to gain approval.
Page 4 of 44
Budget Summary
Revenues
2017
Budget
Proposed 2018
Budget
Kennewick $594,000 44% $625,531 44%
Pasco $310,500 23% $326,983 23%
Richland $445,500 33% $469,149 33%
Total: $1,350,000 100% $1,421,663 100%
Expenditures
Group Markets $614,383 44.5% $649,200 45.7%
City Wide Conventions
Associations
Corporate & Government
SMERF (social, military,
education, religious, fraternal)
Sports
Housing & Group Services $65,476 4.9% $68,652 4.8%
Tourism Development $358,926 26.6% $389,278 27.4%
Administration $194,895 14.4% $201,247 14.2%
(administrative staff, office
supplies, rent, telephone
postage, equipment
maintenance, etc.)
Opportunity Fund $90,000 6.7% $86,500 6%
Accounting/Professional $23,320 1.7% $23,786 1.7%
Capital Expenditures $3,000 .2% $3,000 .2%
Total: $1,350,000 100% $1,421,663 100%
Page 5 of 44
AGENDA REPORT
FOR: City Council October 17, 2017
TO: Dave Zabell, City Manager
Rick White, Director
Community & Economic Development
Workshop Meeting: 10/23/17
FROM: Jeff Adams, Associate Planner
Community & Economic Development
SUBJECT: DAHP Grant for Survey of African American Properties in Pasco (MF# HIST
2017-002)
I. REFERENCE(S):
August 27, 2017 Memo from Tanya Bowers, Planning Commissioner
Washington State Department of Archaeology and Historic Preservation (DAHP)
Grant Contract
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Under $2,000 in direct costs for City staff support.
IV. HISTORY AND FACTS BRIEF:
Around the beginning of August 2017, Ms. Tanya Bowers contacted the City of Pasco,
Community & Economic Development Department, with a proposal to apply for, and
if successful, manage a $10,000 Department of Archaeology and Historic Preservation
(DAHP) grant financed in part with Federal funds from the National Park Service,
Department of the Interior. The focus of the application would be documenting
properties associated with African-American heritage in east Pasco.
With great assistance from Ms. Bowers, the City applied for the grant which was
subsequently approved by DAHP. The grant will be administered through the City.
Staff will be required to put the grant out to bid as per DAHP and National Park
Service guidelines. Ms. Bowers and Dr. Robert Bauman, both of whom have strong
historic preservation credentials will be competing for the research contract.
Page 6 of 44
V. DISCUSSION:
Underrepresented Community Grant projects include surveys and inventories of
historic properties associated with communities underrepresented in the National
Register of Historic Places, as well as the development of nominations to the National
Register for specific sites. Grants are awarded through a competitive process and do
not require a non-Federal match. The grants are administered by the National Park
Service.
The survey objective is to document properties in East Pasco historically associated
with African Americans.
The African Americans for Community, Cultural, and Education Success (AACCES)
have already identified 7 public and private sites (a school, a park, a bridge, a
commercial building, 3 churches) of significance.
Council discussion of this opportunity is requested. If Council concurs with the
recommendation to accept the grant - staff will prepare a motion for Council
consideration authorizing the City Manager's execution of the grant contract.
Page 7 of 44
1
Jeff Adams
From:Tanya Bowers <tanyabowers@att.net>
Sent:Tuesday, August 29, 2017 3:16 PM
To:Rick White; Jeff Adams
Cc:Robert Bauman
Subject:WA DAHP Grant for Survey of African American Properties in Pasco
Attachments:Pasco FY18 Schedule Budget-v3.doc; FY18 Pasco Scope of Work and Map.docx
Gentleman,
Kim Gant has informed me that the City of Pasco will be receiving $10K to survey African-American properties in
Pasco. You will soon be receiving official notification of this in the form of a contract, but Kim wanted me to show this to
you 1) to make sure it sounds kosher and 2) as you will want to assemble a list of bidders together to notify about the
RFP. You will see in the attached budget, timeline that this will all be happening quickly.
The scope of work is somewhat complicated, but there are three major things that need to take place:
1. Requirement that at least one publicized public meeting is held to try to gather more information about the African
American residents of Pasco, including any more places of significance.
2. Hire a consultant to survey the resources in East Pasco that retain integrity from the period (mostly the houses that
Tanya showed Kim saw that still look like they did in the 1940s – 1960s). This is where you will need the consultant – to
determine which properties have enough integrity. You will need the City to provide a list of addresses in East Pasco that
have a build-date before 1965. That list would then be used in the field to determine if the building has integrity. Those
with integrity will be the ones that get recorded in Wisaard and put on the list for potential intensive-level research.
3. Choose a just few to get intensive level research because that type of research is expensive. After we determine
which ones should get intensive level research, either use the consultant again or have Dr. Baumann put the students on
it.
Just a few things to note:
--A couple of the buildings we already identified (Lewis Street Underpass, the Beasley residence behind the bus depot)
fall outside the boundaries of the map. That's o.k., but the map helped to demarcate where the majority of the sites lie.
--We may want to update the Historic Preservation Commission. I think the next meeting is September 12th. If that's the
case I'm going to be out of town. Perhaps Bob can cover?
--Rick mentioned that we'd want to notify the City Council. We had first told them about the federal application to the
National Parks Service which we didn't receive the first time around, but we have yet to hear about our FY 18
application. If you still feel it's necessary, I'm happy to apprise them. This will probably be more relevant once the city
receives the contract though.
Let me know your thoughts about any of the above.
Best,
Tanya
Tanya Bowers, M.A. tanyabowers@att.net 509.430.8772.
Page 8 of 44
STATE OF WASHINGTON
Department of Archaeology and Historic Preservation
1110 S. Capitol Way, Suite 106 • PO Box 48343 • Olympia, Washington 98504-8343
(360) 586-3065 • Fax Number (360) 586-3067 • www.dahp.wa.gov
Grant No.: FYIS-61018-007
Contact Person:
Federal Grant No .:
CFDANo.:
Grant Title:
Effective Date:
Expiration Date:
DAHP Contract #FY18-61018-007
Grant Agreement
Between
Washington State
Department of Archaeology and Historic Preservation
And
City of Pasco
Loren Doolittle (360) 586-3072
NIA
15-904
City of Pasco
October 1, 2017
August 31, 2018
Survey and Public Outreach
This agreement is made between The Department of Archaeology and Historic
Preservation hereinafter referred to as the DEPARTMENT, and City of Pasco, hereinafter
referred to as the GRANTEE.
Section 1. Responsibilities of the Grantee
A. The GRANTEE will perform or cause others to perform the work described in the
"Scope of Work" (Attachment 2). Additional special conditions or specifics about
the work required by this agreement, if any, are in attachments as enumerated and
described in Section 3. The GRANTEE agrees to perform the work in accordance
with any such special conditions or specifics.
B. The GRANTEE understands that the work called for under this agreement must
conform to federal administrative requirements as they relate to the
DEPARTMENT, and the GRANTEE agrees to comply with all such
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DAHP Contract #FY18-61018-007
requirements. The following documents summarize some of these requirements
and are incorporated herein and made a part hereof as though set forth in full:
(1) The requirements of OMB Circular A-133 for States, Local Governments,
and Non-profit organizations.
(2) The "Secretary of Interior Standards and Guidelines for Archaeology and
Historic Preservation." All products under this contract must be in
compliance with the relevant Secretary's Standards and Guidelines e.g.
Preservation Planning, Identification, Evaluation, Registration, Historic
Research and Documentation, Architectural and Engineering
Documentation, Archeological Investigation, Historic Preservation
Projects, and Preservation Terminology.
(3) The "Historic Preservation Fund Grants Manual." -Latest Revision,
September 2005.
(4) "Grants in Aid Manual." Department of Community Trade and Economic
Development, Office of Archaeology and Historic Preservation.
(5) "Fiscal Year 2013 Historic Preservation Fund Annual Grant Application
and Budget Changes I Special Conditions."
(6) "43 CFR 17 Civil Rights, Subpart A, Implementing Title VI of the Civil
Rights Act of 1964; and Subpart B, Implementing Section 504 of the
Rehabilitation Act of 1973; and Subpart C, Implementing the Age
Discrimination Act of 1975; and subpart E, Enforcement of
Nondiscrimination on the Basis of Handicap in Programs or Activities
Conducted by the Department of the Interior."
(7) "Americans with Disabilities Act of 1990," 42 U.S.C. 1201 et seg. (ADA)
provides comprehensive civil rights to individuals with disabilities in the
areas of employment, public accommodations, state and local government
services, and telecommunications.
c. The GRANTEE agrees to comply with the restrictions of 18 U.S.C. 1913
concerning lobbying with appropriated funds: "No part of the money appropriated
by any enactment of Congress shall, in the absence of express authorization by
Congress, be used directly or indirectly to pay for any personal service,
advertisement, telegram, telephone, letter, printed or written matter, or other
device, intended or designed to influence in any manner a Member of Congress, to
favor or oppose, by vote or otherwise, any legislation or appropriation by
Congress, whether before or after the introduction of any bill or resolution
Page 10 of 44
DAHP Contract #FY18-61018-007
proposing such legislation or appropriation; but this shall not prevent officers or
employees of the United States or its departments or agencies from
communicating to Members of Congress at the request of any Member, or to
Congress through the proper official channels, requests for legislation or
appropriations which they deem necessary for the efficient conduct of the public
business."
D. The GRANTEE agrees to maintain records in a manner which will provide an
audit trail to all expenditures reported to the DEPARTMENT. The GRANTEE
agrees to keep these records for at least four years following the ending date of the
grant. In the event that an audit of the GRANTEE or of the DEPARTMENT
should take exception to any expenditures by the GRANTEE, the GRANTEE
agrees to refund to the DEPARTMENT on demand the amount determined by the
audit as due. In the event that the DEPARTMENT is required to institute legal
proceedings to enforce this repayment provision, the DEPARTMENT shall be
entitled to its costs thereof, including reasonable attorney's fees. When arranging
for an audit, the DEPARTMENT should contact:
Jeff Adams 509-843-1601
525 N. third Ave Second Floor
Pasco, WA 99301 adamsj@pasco-wa.gov
E. The GRANTEE agrees to pay all the costs involved in carrying out the terms of
this agreement prior to seeking reimbursement as provided for in Section 2. a.
When seeking reimbursement, the GRANTEE will submit a completed
reimbursement form in writing to the DEPARTMENT and provide such
documents as an affidavit of publication for newspaper advertising soliciting bids,
contracts, photocopies of canceled checks and invoices, and other documents as
may be requested by the DEPARTMENT. The DEPARTMENT will provide the
GRANTEE with the reimbursement form and guidelines for financial reporting
procedures. The GRANTEE agrees to submit its request for reimbursement within
thirty (30) days following completion of the work.
F . The GRANTEE agrees to provide the DEPARTMENT with a completion report
following a form provided by the DEPARTMENT. The GRANTEE will submit
this report on or before the end date. The GRANTEE agrees that the
DEPARTMENT shall have the right to withhold all or part of the payment
required in Section 2.a. pending receipt of this completion report.
G. The GRANTEE agrees that the "Budget" (Attachment 1) shall be a financial guide
for the work called for by this agreement. The GRANTEE may exceed the
budgeted amounts, but this shall in no way obligate the DEPARTMENT for a
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DAHP Contract #FY18-61018-007
greater amount than that stipulated as DEPARTMENT share. In the event that the
GRANTEE should spend less than the budgeted amount on an object or element in
the budget, the DEPARTMENT may either reduce its obligation proportionately or
it may terminate this agreement. The GRANTEE agrees to maintain records which
will render an accurate accounting by the elements or objects in the budget. The
actual expenditures for the amounts reflected in the budget may vary by 15 percent
without requiring an amendment to this grant agreement.
H. The GRANTEE agrees that the DEPARTMENT shall have the right to terminate
this agreement if the GRANTEE shall fail to fulfill in a timely and proper manner
its obligations under this agreement or if the GRANTEE shall violate any of the
covenants, conditions, or stipulations of the agreement. In case of such
termination by the DEPARTMENT, the GRANTEE agrees to return to the
DEPARTMENT within thirty (30) days of the effective date of termination, any
payments made by the DEPARTMENT to the GRANTEE under the terms of this
agreement or any portion of such payments as may be directed by the
DEPARTMENT.
The GRANTEE agrees to submit the products identified in the Scope of Work on
or before the grant end date. GRANTEE acknowledges and understands that final
products which do not conform to the terms and conditions of this agreement or
which do not meet the applicable Secretary of the Interior's Standards will not be
reimbursed.
I. The GRANTEE agrees to submit a "Schedule for Project Completion"
(Attachment 6) before beginning work under this agreement. Said schedule form
shall list each element described in the "Scope of Work" and shall indicate the
approximate date when completion of each can be expected.
J. The GRANTEE will maintain regular contact with the DEPARTMENT regarding
the progress of the grant project. The GRANTEE agrees that the DEPARTMENT
shall have the right to monitor the work called for by this agreement.
K. The GRANTEE agrees to use competitive negotiation procedures (or small
purchase procedures for under $25,000) for procurement of professional services
and subcontracts. GRANTEE agrees to maintain records sufficient to detail the
significant history of a procurement and to forward evidence of competitive
procurement to the D EP AR TMENT prior to reimbursement of funds under this
agreement. (See Section 3, Attachment 7.)
L. The GRANTEE agrees that it, its agents and employees, and any other person or
entity performing any work under this agreement, are independent contractors and
not employees of the State of Washington.
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DAHP Contract #FY18-61018-007
M. Federal funds are the basis for this contract. The GRANTEE certifies that neither
it nor its principals are presently debarred, declared ineligible, or voluntarily
excluded from participation in transactions by any federal department or agency.
Should for any reason the Federal funds which are the basis for this agreement
become withdrawn, the agreement may be terminated without penalty to the
DEPARTMENT.
N. To the fullest extent permitted by law, Contractor shall indemnify, defend and
hold harmless State, agencies of State and all officials, agents and employees of
State, from and against" all claims for injuries or death arising out of or resulting
from the performance of the Contract. Contractor's obligation to indemnify,
defend, and hold harmless includes any claim by Contractors' agents, employees,
representatives, or any subcontractor or its employees.
Contractor expressly agrees to indemnify, defend, and hold harmless the State for
any claim arising out of or incident to Contractor's or any subcontractor's
performance or failure to perform the Contract. Contractor's obligation to
indemnify, defend, and hold harmless the State shall not be eliminated or reduced
by any actual or alleged concurrent negligence of State or its agents, agencies,
employees and officials.
Consistent with RCW 43.17.320.340, the parties shall make every effort to
resolve disputes arising out of, or relating to, this contract through discussion and
negotiation.
Should discussion and negotiation fail to resolve a dispute arising under this
contract, the parties shall select a dispute resolution team to resolve the dispute.
The team shall consist of a representative appointed by the director of each party
and a third party mutually agreed upon by the director of each party. The team
shall attempt, by majority vote, to resolve the dispute. If the dispute cannot be
resolved in this fashion, either party may request assistance from the Governor
pursuant to RCW 43.17.330.
o. The GRANTEE agrees to provide or purchase industrial insurance coverage, as
applicable, prior to performing work under this agreement. The DEPARTMENT
will not be responsible for payment of industrial insurance premiums or for any
other claim or benefit for this GRANTEE, or any sub-grantee or employee of the
GRANTEE, which might arise under the industrial insurance laws during
performance of duties and services under this agreement. If the Department of
Labor and Industries, upon audit, determines that industrial insurance payments
are due and owing as a result to work performed under this agreement, those
payments shall be made by the GRANTEE; the GRANTEE shall indemnify the
DEPARTMENT and guarantee payment of such amounts.
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DAHP Contract #FY18-61018-007
P. The GRANTEE agrees to include written acknowledgment of National Park
Service, Department of Community Trade and Economic Development, and
Office of Archaeology and Historic Preservation support for all grant-related
publications and public information materials including audio-visual and
workshop materials. The GRANTEE further agrees that the written
acknowledgment shall comply with the form and content stipulated in the
"Historic Preservation Fund Grants Manual -Latest Revision September 2005."
Q. The GRANTEE agrees to any additional conditions identified in section 3 and
attached to this agreement.
R. There shall be no discrimination against any person employed by the GRANTEE
in connection with work covered by or related to this agreement, or against any
applicant for such employment, because of race, creed, color, sex, age, martial
status, national origin, or the presence of any sensory, mental, or physical
handicap in accordance with Chapter 49.60RCW. This provision shall include, but
not be limited to, the following: employment, upgrading, demotion, or transfer;
recruitment or advertising; layoff or termination; rates of pay or other forms of
compensation and selection for training. The GRANTEE shall insert a similar
provision in all subcontracts for services covered by this agreement.
During the performance of this Contract, the Contractor shall comply with all
federal and state nondiscrimination laws, regulations and policies.
s. In accordance with legislative findings and policies set forth in Chapter 39.19
RCW the GRANTEE is encouraged in the participation and use of Minority and
Women's Business Enterprise firms certified by OMWB.
T. The GRANTEE agrees to a 60 I 40 match of funds. One hundred percent (100%)
being the full amount of the grant. The GRANTEE agrees that any match
specifically identified to this grant agreement by the GRANTEE, the GRANTEE
will not claim such match for any other grant, agreement or contract. The
DEPARTMENT has first and exclusive claim to match provided by the
GRANTEE to this agreement as indirect eligible match to the National Park
Service, Historic Preservation Fund Grant awarded to the DEPARTMENT.
DEPARTMENT: Grant Amount: $10,000.00. GRANTEE: Minimum Grant Match
Amount: $6,048.08
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DAHP Contract# FY18-61018-007
Section 2. Responsibilities of the DEPARTMENT
A. The DEPARTMENT agrees to reimburse the GRANTEE one hundred (100)
percent of its actual authorized expenditures for the purpose of this agreement,
provided:
(1) The total paid by the DEPARTMENT shall not exceed the amount
stipulated in the "Budget" (Attachment 1) as DEPARTMENT share .
(2) All expenditures were incurred between the beginning and ending dates of
the grant.
(3) No expenditures have been previously claimed in any other grant from any
agency of the state or federal government.
(4) The DEPARTMENT has authority to expend the funds required to meet
the obligations contained herein.
(5) The GRANTEE has met all requirements contained in this agreement.
B. The DEPARTMENT agrees to consider requests from the GRANTEE for
progress payments if, in the DEPARTMENT'S judgment, the public interest will
be served by doing so and if such payments are administratively practical.
c. The DEPARTMENT may unilaterally terminate all or part of this contract, or may
reduce its scope of work and budget, if there is a reduction in funds by the source
of those funds, and if such funds are the basis for this contract.
Section 3. Attachments
The following attachments are hereby incorporated into and made a part of this agreement.
Attachment # 1.
Attachment #2
Attachment #3A.
Attachment #3B,
Attachment #3C.
Attachment #4.
Attachment #5
Attachment #6
"Budget," consisting of one page.
"Scope of Work consisting of five pages.
"Civil Rights Assurance'', consisting of one page.
"Understanding Grant Requirements'', consisting of one page.
"Certification Regarding Debarment," consisting of one page.
"State Form A 19-1 Invoice Voucher" to be used as basis for
billing, consisting of one page.
"Report of Services/ Labor Value Appraisal" form to be used by
GRANTEE to document labor costs, consisting of one page.
"Schedule for Project Completion" form, consisting of one page
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DAHP Contract# FY18-61018-007
Attachment #?"Competitive Negotiation and Small Purchases Contracting
Documentation," consisting of one page, for a total of thirteen (13) pages.
Section 4. Amendments
This grant agreement may only be amended if such amendment is in writing (with the
exception of the 15% variance for actual expenditures identified in Section 1.g), agreed to
and signed by all the parties, and attached hereto.
DEPARTMENT: GRANTEE:
Allyson Brooks, Director City of Pasco
Date Date
Fed ID No.
Page 16 of 44
~DEPARTMENT OF ARCHAEOLOGY & HISTORIC PRESERVATION -1 Protect the Past. Shope lhe Fvtvre
Page 17 of 44
VI. PROJECT BUDGET
ELEMENT /OBJECT
Salaries
(include each position-volunteer or staff -and
attach hourly wage justification if needed)
Community Econ Dev Staff (RFP, list of
relevant properties, community
meetings reviewing, meetinasl
Prof. Bob Bauman (teaching class
assignments, supervising interns)
Historic Preservation Commission
Cmeetinas. reviewinal
WSU TC students (researching 10 sites
over 15 week semester as internship/
independent study)
Indirect O/o
*Include ·ustification for indirect %
Total Element/Object:
GOODS & SERVICES
Contract Services
Cultural Resource Consultant
Materials/Supplies/Equipment
Public Meeting (Advertising, poster
printing, refreshments, room rental)
Report printing
I Travel
I Other
Total Goods & Services:
Total Funding Request
Federal Dollars
(CLG grant
requested)
Federal Dollars
$10,000.00
Federal Dollars
$10,000.00
Hard Match* Soft Match* Total
(Local government (Donated goods
cash match = Staff and services =
Hours) volunteer hours)
43 hrs/$40/hr $1,720
46 hrs/ $1,840
$40/hr
12 hrs/ $289.68
$24.14/hr
4 $1,448.40
students/15
hrs @24.14
hr
$1,720.00 $3,578.08 $5,298.08
Hard Match Soft Match Total
$10,000.00
$750.00
Hard Match Soft Match Total Project Cost
$1,720.00 $4,328.40 $16,048.08
Page 18 of 44
Contract# FY18-61018-007
ATTACHMENT 2
Scope of Work
I.WORK TO BE ACCOMPLISHED: The GRANTEE shall conduct the following
activities:
A.CITY OF PASCO: The GRANTEE shall conduct a SURVEY and PUBLIC
OUTREACH PROJECT as follows:
1.SURVEY AREA AND CRITERIA: The GRANTEE shall complete a
survey of:
a)AREA: Select resources in East Pasco (see map page 5). The map
represents the approximate area. There are known resources that are
not within the boundary and they shall be included in the survey.
Resources discovered during the public outreach process may also be
included (as long as they are in Pasco) if the project team deems then
significant to African American history in Pasco.
a) CRITERIA: Survey will include structures and/or sites built before
1970 that retain a moderate to high degree of physical integrity from
their period of construction, within the boundary of the attached map
of East Pasco. Reconnaissance level survey shall be completed first
and a selection of those properties will be chosen for intensive level
research.
i.See Washington State Standards for Cultural Resource
Reporting for more specific information regarding survey
levels.
http://www.dahp.wa.gov/sites/default/files/CR%20Update%20
2015%282%29.pdf.
11.A detailed statement of significance shall be written for
approximately ten (10) properties based on research, which
may include oral histories, deed searches, city directory
searches etc ...
2.SURVEY PROJECT MANAGER: The GRANTEE shall ensure that the
personnel directing the survey activities meet the professional
qualifications in 36 CFR 61, Appendix A. The personnel must be procured
using a competitive process as outlined in the Historic Preservation Fund
Grants Manual, October 1997, see Attachment #7. Before final selection,
the GRANTEE shall afford the DEPARTMENT an opportunity to review
Page 1
Page 19 of 44
Contract# FY18-61018-007
and approve candidates for the historic preservation consultant conducting
the survey project.
3. SURVEY STANDARDS: The GRANTEE shall conduct the survey
activity and produce complete inventory forms consistent with the
guidelines in the Washington State Standards for Cultural Resource
Reporting:
http ://www.dahp.wa.gov/sitesl defaultlfiles/CR%20Update%202015%282
%29.pdf
4.
a) COMPLETED SURVEY:
(1) A COMPLETED SURVEY is understood to mean that the
GRANTEE has used the WISAARD ONLINE SYSTEM to
document all required survey materials of the defined
survey area and has submitted the survey to the
DEPARTMENT. The inventory records must be
determined acceptable by the DEPARTMENT.
(2) The REQUIRED SURVEY MATERIALS are understood
to include a MAP of the ENTIRE SURVEY AREA with all
sites marked and numbered.
(3) A SURVEY REPORT is required. A SURVEY REPORT
is understood to mean a report which folluws the guidelines
for survey project reports provided by tht DEPARTMENT
within the Washington State Standardufor Cultural
Resource Reporting which includes the introduction,
survey methodology, analysis, recommendations, a map of
the entire survey area with all sites marked and numbered,
and a table of the properties with local and National
Register eligibility recommendations.
b) A COMPLETED INVENTORY FORM is understood to mean a
completed record on the WISAARD ONLINE SYSTEM, with
each field completed and at least three digital images of each
property.
c) The DEPARTMENT will be able to view draft copies of Historic
Property Inventory Forms via WISAARD. The DEPARTMENT
shall respond to the GRANTEE within 14 days of each draft
submittal with comments. If the DEPARTMENT has not
responded within 14 days, the GRANTEE shall assume that the
DEPARTMENT has no comment on the draft submittals.
5. INCOMPLETE OR INACCEPTABLE MATERIALS: Any required
survey materials submitted which are not considered acceptable or
complete-which do not meet the DEPARTMENT's cultural resource
Page2
Page 20 of 44
Contract# FY18-61018-007
survey editorial standards and/or do not contain the required level of
documentation-will be returned to the GRANTEE for completion within
the grant period.
6. REIMBURSEMENT: The GRANTEE will only be reimbursed for
preparing acceptable and complete required survey submitted during the
grant period.
7. DEPARTMENT RESPONSIBILITIES: The DEPARTMENT shall
provide the GRANTEE with the information to gain access to the
WISAARD ONLINE SYSTEM.
8. ACKNOWLEDGEMENT: The SURVEY REPORT shall include in its
entirety the following acknowledgement, disclaimer, and non-
discrimination statements:
This survey has been financed in part with Federal funds from the National Park Service,
Department of the Interior administered by the Department of Archaeology and Historic
Preservation (DAHP) and the City of Pasco. However, the contents and opinions do not
necessarily reflect the views or policies of the Department of the Interior, DAHP, nor
does the mention of trade names or commercial products constitute endorsement or
recommendation by the Department of the Interior or DAHP.
This program received Federal funds from the National Park Service. Regulations of the
U.S. Department of Interior strictly prohibit unlawful discrimination in departmental
Federally Assisted Programs on the basis of race, color, national origin, age, or handicap.
Any person who believes he or she has been discriminated against in any program,
activity, or facility operated by a recipient of Federal assistance should write to: Director,
Equal Opportunity Program, U.S. Department of the Interior, National Park Service, 1849
C Street, NW, Washington, D.C. 20240.
9. PROJECT MANAGER: The GRANTEE shall ensur~ that the personnel
preparing the survey documentation meet the professional qualifications in
36 CFR 61, Appendix A. The personnel must be procured using a
competitive process as outlined in the Historic Preservation Fund Grants
Manual, October 1997, see Attachment #7. Before final selection, the
GRANTEE shall afford the DEPARTMENT an opportunity to review
and approve candidates for the historic preservation consultant
conducting the survey project.
10. INCOMPLETE OR INACCEPTABLE MATERIALS: Any required
materials submitted which are not considered acceptable or complete will
be returned to the GRANTEE for completion within the grant period.
11. REIMBURSEMENT: The GRANTEE will only be reimbursed for
preparing an acceptable and complete Survey Product during the grant
period.
Page 3
Page 21 of 44
Contract# FY18-61018-007
B. PUBLIC EDUCATION ACTIVITIES
1. The GRANTEE shall conduct at least two public presentations/meetings
during the grant period subject to the following conditions:
a) The purpose of the first presentation(s) shall be to determine if
there are historic properties associated with the African American
experience in Pasco. The purpose of the second meeting shall be to
present the findings of the survey.
b) Following each public meeting, provide the DEPARTMENT with
a summary of the number of participants, comments, and notable
conclusions arising from the presentation. This may be in email
format.
D. REPORTING ACTIVITIES
1. GRANT ADMINISTRATION: The GRANTEE shall establish and
maintain contact with the DEPARTMENT throughout the grant period as
to the status of all grant activities by preparing and submitting the
requested documents to the DEPARTMENT at the times indicated in the
SCHEDULE FOR PROJECT COMPLETION
II. PRODUCTS: The GRANTEE shall at a minimum submit the following products to the
DEPARTMENT:
A. SURVEY FORMS and SURVEY REPORT: Historic Property Inventory form for
each property surveyed. The SURVEY REPORT and map may be provided as a
pdf and shall include a report cover sheet per DAHP standards.
B. PUBLIC EDUCATION: One email memo per public meeting summarizing
attendance and any notable conclusions from the meeting.
Page4
Page 22 of 44
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Page 23 of 44
ATTACHMENT 3A
U. S. DEPARTMENT OF THE INTERIOR
CIVIL RIGHTS ASSURANCE
As the authorized representative of the applicant, I certify that the applicant agrees that, as a
condition to receiving any Federal financial assistance from the Department of the Interior, it will
comply with all Federal laws relating to nondiscrimination. These laws include, but are not limited
to: (a) Title VI of Civil Rights Act of 1964 (42 U.S.C. 2000d-1), which prohibits discrimination on the
basis of race, color, or national origin; (b) Section 504 of the Rehabilitation Act of 1973, as amended
(29 U.S.C. 794 ), which prohibits discrimination on the basis of handicap; (c) the Age Discrimination
Act of 1975, as amended (42 U.S.C. 6101 et. seq.), which prohibits discrimination on the basis of
age; and applicable regulatory requirements to the end that no person in the United States shall, on
the grounds of race, color, national origin, handicap or age, be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under any program or activity
conducted by the applicant. THE APPLICANT HEREBY GIVES ASSURANCE THAT it will immediately
take any measures necessary to effectuate this agreement.
THIS ASSURANCE shall apply to all aspects of the applicant's operations including those parts that
have not received or benefited from Federal financial assistance.
If any real property or structure thereon is provided or improved with the aid of Federal financial
assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant,
or in the case of any transfer of such property, any transferee, for the period during which the real
property or structure is sued for a purpose for which the Federal financial assistance is extended or
for another purpose involving the provision of similar services or benefits. If any personal property
is so provided, this assurance shall obligate the Applicant for the period during which it retains
ownership or possession of the property. In all other cases, this assurance shall obligate the
Applicant for the period during which the Federal financial assistance is extended to it by the
Department.
THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal
grants, loans, contracts, property, discounts or other Federal financial assistance extended after the
date hereof to the Applicant by the Department, including installment payments after such date on
account of applicants for Federal financial assistance which were approved before such date.
The Applicant recognizes and agrees that such Federal financial assistance will be extended in
reliance on the representations and agreements made in this assurance 1 and that the United States
shall have the right to seek judicial enforcement of the assurance. This assurance is binding on the
Applicant, its successors, transferees, assignees, and subrecipients and the person whose signature
appears below who is authorized to sign this assurance on behalf of the Applicant.
CiTY OF PASCO
APPUCANT/ORGANlZATION MAILING ADDRF.SS
5 /5 N. 3'0 AVCNLJE
Prisco. WA 99301
Previous Edition Usable
Till.[
DAl E SUBM!HED
APRIL 28, 2017
BUHI:.£\U OR OFFICE EXTENDING ASSISTANCE
Authorized for Local Reproduction
DI-1350
(REV 6/91)
Standard Form 4240 (Rev.7-97)
Prescribed by OMB Circular A-102
Page 24 of 44
ATTACHMENT 38
STATEMENT OF UNDERSTANDING FOR GRANT MANAGEMENT REQUIREMENTS
• CLGs receiving HPF grant assistance must fulfill the terms of their grant agreement
with the state and adhere to all requirements of the National Register Programs
Manual. This requirement includes compliance with Title VI of the Civil Rights Act of
1964, 78 Stat. 241, as amended, which provides that no person on the grounds of
age, race, color, or national origin shall be excluded from participation in, be denied
the benefits of, or be subject to discrimination under any activity receiving Federal
financial assistance.
• Local financial management systems shall be in accordance with the standards
specified in OMB Circular A-128, "Standards for Grantee Financial Management
Systems."
• Indirect costs may be charged as part of the CLG grant only if the CLG subgrantee
meets the requirements of the manual. Unless the CLG has a current indirect cost
rate approved by the cognizant federal agency, only direct costs may be charged .
• Grant recipients must maintain auditable financial records in accordance with the
General Accounting Office's Standards for Audit of Governmental Organizations,
Programs, Activities, and Functions.
• The CLG subgrantee will provide, with request for reimbursement, documentation to
support billings (time sheets, front and back canceled checks, etc .) for federal and
non-federal share claimed.
• Repayment w i ll be made to the SHPO organization if terms and conditions of the
subgrant agreement are not followed or costs claimed are disallowed following audi t.
City of Pasco
City Manager
~?t.d-Ot]
DATE
A -1
Page 25 of 44
ATTACHMENT 3C
U.S. Department of the Interior
Certification Regarding
Debarment, Suspension, Ineligibility and
Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order
12549, Debarment and Suspension, 43 CFR Part 12, Section 12.510,
Participants' responsibilities. The regulations were published as Part VII of the
May 26, 1988 Federal Reg ister (pages 19160-19211). Copies of the
regulations are included in the proposal package. For further assistance in
obtaining a copy of the regulations, contact the U.S. Department of the
Interior, Acquisition and Assistance Division, Office of Acquisition and Property
Management, 18th and C Streets, N. W., Washington, D.C. 20240.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE)
(1) The prospective lower tier participant certifies, by submission of this
proposal that neither it nor its principals is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department
or agency.
(2) Where the prospective lower tier participant is unable to certify to any of
the statements in this certification, such prospective participant shall
attach an explanation to this proposal.
Signature
Page 26 of 44
FORM
A19-1A
STATE OF WASHINGTON
INVOICE VOUCHER
AGENCY NAME
Department of Archaeology and Historic Preservation
PO Box48343
1063 South Capital Way Suite
Olympia, Wa 98504-8343
ATTN:
VENDOR OR CLAIMANT (warrant is to be payable to)
City of Pasco
525 N. third Ave Second Floor
Pasco, WA 99301
Attachment Four
FEDERAL 1.D. NO OR SOCIAL SECURITY NO
DATE DESCRIPTION
PREPARED BY (Fiscal) DATE
DOC DATE CURRENT DOC NO REF DOC NO
M SUB
TRANS 0 APPN PROGRAM SUB SUB
RECEIVED BY
AGENCY USE ONLY
AGENCY NO. I CONTRACT NO. OR GA AUTH. NO .
103 I FY16-61016-007
INSTRUCTIONS TO VENDOR OR CLAIMANT:
In the absence of a detailed invoice, submit this form to claim payment for
materials, merchandise or services . Show complete detail for each item .
Vendor's Certificate:
I hereby certify under penalty of perjury that the items and totals listed herein
are proper charges for materials, merchandise or services furnished to the
State of Washington, and that all goods furnished and/or services rendered have
been provided without discrimination because of age, sex, marital status, race,
creed, color, national origin, handicap, religion, or Vietnam era or disabled
veteran status.
By:
(Sign in ink)
(Title) (Date)
DA TE RECEIVED
QUANTITY UNIT PRICE AMOUNT
DIVISION APPROVAL DATE
VENDOR NUMBER VENDOR MESSAGE
INVOICE GENERAL
SUF CODE D FUND INDEX INDEX OBJ OBJ CNTY CITY PROJECT AMOUNT NUMBER LEDGER
APPROVED FOR PAYMENT BY FISCAL DATE WARRANT TOTAL
Approved CTED Form A19-1A (10/15/95) Page 27 of 44
V. SCHEDULE FOR PROJECT COMPLETION
List each proposed grant activity separately estimating the start and completion
dates. This should be a complete listing of all potential activities associated with the
grant including the two draft submittal dates of May 3, 2018 for the first draft and
July 19, 2018 for the second draft. Final projects must be turned in by August 31,
2018. A start date and completion date are not sufficient for the Schedule of Project
Completion.
Estimated Estimated
WORK TO BE ACCOMPLISHED Starting Date Completion Date
City staff prepares scope of work and Oct 1, 2017 Dec 31, 2017
publishes an RFP to solicit proposals from
Cultural Resources Consultants.
City staff works with Consultant to identify Jan 1, 2018 Jan 31, 2018
sources of existing information and all
potential cultural heritage partners.
First public meeting to introduce the Feb 1, 2018 Feb 28, 2018
project and help Consultant identify
additional sites and resources.
First Draft of Survey presented to project April 1, 2018 May 2, 2018
staff and partners for review.
Second Draft of Survey presented to July 1, 2018 July 15, 2018
project staff and partners for review.
Second public meeting to present results. Aug 1, 2018 Aug 15, 2018
Final report to be posted on the City's and Aug 15, 2018 Aug 31, 2018
respective partners' websites, as
appropriate. All products sent to DAHP.
Enter information on sites into WISSARD. Aug 15, 2018 Aug 31, 2018
Reimbursement requests submitted to Sep 1, 2018 Sep 30, 2018
DAHP.
Page 28 of 44
ATTACHEMENT 6
V. SCHEDULE FOR PROJECT COMPLETION
List each proposed grant activity separately estimating the start and
completion dates.
Estimated Estimated
WORK TO BE ACCOMPLISHED Starting Date Completion Date
Page 29 of 44
ATTACHMENT 7
COMPETITIVE NEGOTIATION AND SMALL
PURCHASES CONTRACTING DOCUMENTATION
THIS FORMAT SHOULD BE USED FOR CONTRACTS FOR PROFESSIONAL
SERVICES AND OTHER PROCUREMENT TO DOCUMENT COMPLIANCE
WITH FEDERAL PROCUREMENT STANDARDS.
1. Grant Number:
2. Type of Contract: Professional Services -----
Printing
Equipment/Supplies ____ _
Other
3. Addresses of Contractors Contacted:
Name of Person/Business:
Street or PO Box:
City/State/Zip Code:
Work Telephone Number:
Quote/Bid given:
Name of Person/Business:
Street or PO Box:
City/State/Zip Code:
Work Telephone Number:
Quote/Bid given:
Name of Person/Business:
Street or PO Box:
City/State/Zip Code:
Work Telephone Number:
Quote/Bid given:
Contractor Selected:
Basis for Selection: Lowest Price Other ----------
If the basis for selection was not the lowest price, explain the basis used:
Signature of Grantee Official Date
Page 30 of 44
AGENDA REPORT
FOR: City Council October 18, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 10/23/17
FROM: Richa Sigdel, Director
Finance
SUBJECT: General Fund Revenue Sources Including Ad Valorem Property Tax
I. REFERENCE(S):
Summary of Options and Assessed Value/Tax Rate History Chart
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Briefing and discussion only this evening. The proposed 2018 Ad Valorem Tax
Ordinance will be presented to the Council for consideration and action during the
October 30 Council Meeting.
III. FISCAL IMPACT:
Sets City share of property tax rate - impact to the General Fund depends on the
options selected.
IV. HISTORY AND FACTS BRIEF:
As part of the annual budget process, per RCW 84.55.120, cities are required to
conduct a public hearing on General Fund revenue sources for the coming year's
budget, including possible increases in property tax revenues. Said hearing is scheduled
for the October 30, 2017 Council meeting.
Following the hearing, Council may choose to pass an ordinance at the same meeting
authorizing the property tax levy for the ensuing year consistent with statutory
limitations. State statue limits the property tax rate the City can levy to $3.60 per
$1,000 of assessed valuation. Other general fund revenue includes sales tax, fees and
charges, utility taxes, fines and forfeitures, and transfers. Property tax, however,
requires a public hearing and vote separate from the budget and is the primary focus of
this narrative.
Revenues generated through the City property tax levy represent a major source of
funding for essential government services such as: police, fire, parks, community
Page 31 of 44
development, finance, administration, as well as a significant portion of streets and
other services deemed necessary by the Council through the budget process.
As background, the City’s levy rate has not approached the $3.60/1,000 AV limit since
1994. From the period 1994 through 1999, the City’s property tax levy rate was
reduced by the Council by strategically not levying, but instead banking, the then
allowable 6% annual levy increase available at that time. In November 1999, by action
of the State legislature, the Motor Vehicle Excise Tax (MVET) was reduced to $30 per
vehicle, a significant reduction in what in those days was a primary source of revenue
to the City's General Fund. To compensate for this loss and avoid significant reductions
to service, the Council elected to use most of the aforementioned unused or banked
levy capacity. The levy rate for 2000 taxes was increased to $3.07 per $1,000 of
assessed value – still well below the $3.60 maximum.
In 2001, the voters approved Initiative 747 limiting the amount taxing districts could
increase the total property tax levy over the previous year by the lesser of 1% or the
Implicit Price Deflator (IPD) without voter approval. In November 2007, that initiative
was challenged and ruled unconstitutional by the Washington State Supreme Court ; the
Court's ruling returned the limit to the lesser of 6% or IPD. The legislature
subsequently placed into law those limits suggested by I-747. The current legal limit is
the lesser of 1% or IPD.
The IPD differs significantly from a regional Consumer Price Index (CPI) in that
unlike the CPI, the IPD is not based on a fixed basket of goods and services in a region.
The IPD basket spans the nation and is based on changes from year to year with
people's consumption and investment patterns. The IPD figure for the 2018 tax
calculation is 1.0%.
Since final tax levy data has yet to be issued by Franklin County Assessor’s Office,
including information on any increases to State-assessed utilities, the calculations
provided herein are estimates. Furthermore, because the Assessor’s Office is not
allowed to set the levy to exceed what is shown in the City’s budget, we are providing
information on both our estimated calculations and the rounded amount to be used for
presentation in the budget.
V. DISCUSSION:
CITY PROPERTY TAX LEVY OPTIONS FOR 2018
The City Manager's recommended budget has been prepared using an estimated
property tax levy of $8,392,576, less $209,818 to account for delinquency, and is
represented by Option 1 below. Option 1 reflects an estimated increase of $443,222
over the 2017 levy amount. The proposed increase in property tax revenue is derived
by a combination of enacting the recommended and statutorily allowed 1.0% increase
in the City property tax levy and an estimated increase in assessed valuation due to new
Page 32 of 44
construction and annexation in 2017. The effect of the new construction and
annexation adds to the overall assessed valuation of the City, which in turn serves to
reduce the levy rate for 2018 by $0.115 from the $1.880 per $1,000 o f assessed
valuation in 2017 to $1.765 in 2018.
Option 2 depicts the amount the City would collect if the Council chose to adopt the
statutorily allowed 1.0% increase plus an estimated increase due to new construction
and annexation in 2017 and banked capacity of $406,595. This alternative would also
reduce the levy rate for 2018 by $0.029 per $1,000 of assessed valuation from $1.880
in 2017 to $1.851 in 2018 and help to facilitate the progress of Council goals requiring
significant capital investments.
For 2018, the Franklin County Assessor has provided a preliminary City assessed
valuation of $4,753,795,881 which will be used as the basis to calculate 2018 property
taxes. This amount includes new construction of $189,211,600 and an estimated State-
assessed utility of $7,000.
GENERAL PROPERTY TAX LEVY
Options for setting the 2018 levy are outlined as follows:
Option 1 (Recommended)
Based on the rationale outlined above, it is recommended that Council authorize an
increase in the City property tax levy of 1.0%, the IPD, plus accounting for the value of
new construction and an estimated increase in State-assessed utility values at last
year’s rate, and adding those numbers to last year’s total levy. Under this option, the
2018 levy rate calculation reflects a decrease to $1.765 per $1,000 from the 2017 rate
of $1.880.
Total Proposed 2018 Levy: $8,392,576 (Budgeted $8,182,758 factoring $209,818 for
delinquency).
Option 2
This alternative allows for an increase in the City property tax levy of 1.0%, the IPD,
accounting for the value of new construction and an estimated increase in State-
assessed utility values at last year’s rate, and opting to take the City's full banked
capacity of $406,595. Under this option, the 2018 levy rate calculation reflects a
decrease to $1.851 per $1,000 from the 2017 rate of $1.880.
Earlier this year, the State Legislature enacted House Bill 2242 to continue its response
to the McCleary decision, where the state Supreme Court ruled that the state must
assume responsibility for fully funding "basic education". In the past, school districts
were allowed to ask voters to approve maintenance and operations (M&O) levies.
Starting in 2019, school districts will be limited to levy up to $1.50 per $1,000 AV or
$2,500 per-pupil, whichever is less. The State, in turn, will increase the state property
Page 33 of 44
tax, which takes effect in 2018. Due to this timing issue, the Office of Program
Research estimates that property owners in the City of Pasco will see an increase in
non-City property taxes in 2018. In 2019, the decrease in school district's M&O levies
will take effect, reducing the non-City property taxes. Due to the expected increase in
property taxes in 2018, Staff recommends that Council wait to consider utilizing the
City's banked capacity until 2019 as a funding source to service debt for major capital
projects associated with Council goals. Use of banked capacity is an anticipated topic
for the 2018 Council retreat.
Total Proposed 2018 Levy: $8,799,171.
BASIS FOR CITY MANAGER RECOMMENDATION ON PROPERTY TAX
LEVY
Over the past two decades or more, the City has experienced rapid growth and the one-
time revenues that go along with such growth; construction sales tax and development
fees, as well as increases in assessed valuation. As new areas within the City have
developed or annexed, and other portions of the community have matured, demand for
public services has increased significantly. While the City continues to experience
moderate growth, it can no longer rely on the kind of growth-related revenue increases
experienced earlier in this decade and the previous decade.
In response to increased population and associated demands for public services, over
the past few years the Council has markedly enhanced critical services in an attempt to
better align services with the needs and demands of the population. The request for the
addition of just one key general fund position this year, a procurement specialist,
demonstrates the success of Council in narrowing that gap between demand and
delivery capacity. As the City has grown, its procurement activity has increased
proportionally, driving the need for a robust procurement program. A significant
benefit of this program will be the immediate upfront cost savings of finding goods and
services at the best price. This furthers Council's goal of Financial Sustainability. Staff
has also budgeted approximately $1,000,000 for a one-time cost associated with the
move to a single dispatching system expected during the first quarter of 2018.
STATUTORY DEADLINE FOR PROPERTY TAX DETERMINATION
Finally, for the Franklin County Assessor to levy property taxes, the City is required to
certify property tax levies with the County by November 30 of each year.
Page 34 of 44
OPTION 1 OPTION 22017 Levy $7,949,354 $7,949,354 $7,949,354Increase of IPD 1.000% $79,494 $79,494Increase in State Utility AV (EST) $7,000 $7,000New construction times 2017 Le$189,211,600 $355,752 $355,752Annexation $519,700 $977 $977Banked Capacity $0 $406,595Total Levy Amount$7,949,354 $8,392,576 $8,799,1712015 AV for 2016 $3,937,446,2022016 AV for 2017 $4,227,977,7522017 AV for 2018 $4,753,795,881Tax Levy Rate 1.880 1.765 1.851Change from Current 2017 Levy$0 $443,222 $849,817Rate Change from Current 2017 Levy- (0.115) (0.029) Cost per $1,000 on a $189,000 AV Home $355.4 $333.7 $349.8Net Change ($21.7) ($5.5)2017 General Levy RateCity of Kennewick 2.170$ City of Richland 2.664$ Cost per $1,000 on a $189,000 AV HomeCity of Kennewick 410$ City of Richland 504$ Current 2017 Tax Levy1.0 (IPD) Increase + New Construction + AnnexationGeneral Fund Levy Options1.0 (IPD) Increase + New Construction + Annexation + Full Banked CapacityPage 35 of 44
1.99
3.94
4.23
4.75
$0.000
$0.500
$1.000
$1.500
$2.000
$2.500
$3.000
$3.500
$4.000
$4.500
$5.000
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018ASSESSED VALUE IN BILLIONSASSESSED VALUE
$2.391
$1.937
$1.880
$1.765
$1.7000
$1.9000
$2.1000
$2.3000
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
PASCO PROPERTY TAX LEVY RATE HISTORY
(GENERAL FUND PORTION)
PER $1,000 OF ASSESSED VALUE
$114,308
$174,105
$236,970
$302,616
$385,693 $388,857 $399,106 $406,595
2010 2011 2012 2013 2014 2015 2016 2017
BANKED LEVY CAPACITY
Page 36 of 44
AGENDA REPORT
FOR: City Council October 17, 2017
TO: Dave Zabell, City Manager Workshop Meeting: 10/23/17
FROM: Bob Gear, Fire Chief
Fire Department
SUBJECT: Use of Personal Fireworks
I. REFERENCE(S):
PMC Chapter 16.40 Fire Prevention Code
Washington State Legal Consumer Fireworks List
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
In 1996 the City of Pasco, along with Franklin County and the City of Kennewick,
passed ordinances prohibiting the use of personal fireworks. This ordinance was
passed as a result of significant number of structural and wildland fires that occurred
during the firework sale period beginning June 28 and ending July 5. Most of the fires
were determined to have been caused by the discharge of illegal fireworks by citizens
discharging personal fireworks. These fireworks frequently landed among flammable
vegetation or on structural roofs.
V. DISCUSSION:
The City of Pasco currently has ordinances in place that ban the sale, possession and
discharge of any fireworks by individuals. The City ordinance does allow public
fireworks displays that operated under a permit from the Fire Chief. These displays
include: approximately fifteen displays at Dust Devils home games and the Grand Old
Fourth celebration on the night of July 4.
Page 37 of 44
In recent years, the enforcement of this ban has been problematic. Our Police
Department has reviewed various options to determine how to be more effective with
the firework problem. The main issue is that in order to cite an individual for the illegal
discharge of fireworks, the police officer must actually see the person ignite the devi ce.
Due to the large volume of fireworks discharged throughout the City, it would take a
significant amount of law enforcement overtime hours to effectively enforce the
current ban.
In the meantime the City has grown, much of the large open areas where wildland fires
were problematic prior to the ban have since been developed into commercial centers,
homes, schools and irrigated park land. Building standards have evolved to render
structures more fire resistant - a shake roof is far less common a sight today than was
the case two decades ago.
At present and for the past decade or more, enforcement is difficult and inconsistent.
Further complicating the situation is the fact that they are unable to purchase fireworks
in the City, residents wishing to have a fireworks display are purchasing fireworks
from outside the City, which may or may not be "Safe and sane" and then using said
fireworks within the City.
Staff has been discussing the option of allowing limited "Consumer Use Fireworks" to
be sold and displayed within the City. The State of Washington specifically bans items
that are considered dangerous as defined by the California State Fire Marshal's office.
Adherence to the State of Washington guidelines would provide for a "safe and sane"
(non-aerial) option and thus reduce the likelihood of the purchase of unsafe fireworks
from outside the City for use within the City. Further, in that the allowed fi reworks
under the Washington State guidelines are non-aerial, enforcement would also be eased
as illegal fireworks would be much easier to spot by patrols. Attached is an example of
the types of fireworks that would be allowed.
Ultimately, this matter comes down to a balance between the practicality in
enforcement of the total ban against the compromise of allowing for limited fireworks
as illustrated in the attachment and the impact of the two alternatives on safety. It is
important to consider that a ban that has proven difficult if not impossible to enforce
over the past two decades is not effective in making the community safe over the
Fourth of July holiday.
Staff is looking for direction from Council on this matter.
Page 38 of 44
CHAPTER 16.40 FIRE PREVENTION CODE
Sections:
16.40.01O INTERNATIONALFIRE CODE,ADOPTED.........................
..............
..3916.40.015 SUBSTITUTIONFOR SECTION108.1.OF THE IFC -APPEALS..........4016.40.020 AMENDMENTFOR CHAPTER2 OF THE IFC SECTION202 —
DEFINITIONS.........................
.........................
.........................
...................
..4016.40.030 AMENDMENTFOR SECTION401.5 OF THE IFC -ALARMS...............4016.40.040 ADOPTIONOF STATE DELETEDSECTIONSOF THE IFC —CHAPTER5...........................
...........................
...........................
...........................
.......
..4116.40.050 SUBSTITUTIONFOR SECTION3301.1 OF THE IFC -FIREWORKS 4116.40.060 ADDITIONOF NEW SECTION3301.1.3.1 FIREWORKSPERMITS,TO
THE IFC ...........................
...........................
...........................
.....................
..4116.40.070 ADDITIONOF NEWSECTION3301.1.3.2 DISPLAY,AGRICULTURAL
AND WILDLIFEFIREWORKSANDSPECIALEFFECTS,TO THE IFC ...................4116.40.080 ADDITIONOF NEWSECTION3301.1.3.3 AUTHORITYTO SEIZE
FIREWORKS,TO THE IFC ..........................
..........................
.........................
..4216.40.090 ADDITIONOF NEW SECTION3301.1.3.4 LIABILITYINSURANCE
POLICYREQUIRED,TO THE IFC ...........................
...........................
.............
..4216.40.100 AMENDMENTTO SECTION109.3 VIOLATIONSAND PENALITESOF
THE IFC ...........................
...........................
...........................
.....................
..42
16.40.01O INTERNATIONALFIRE CODE,ADOPTED.(a)There is adopted by the CityCounciloftheCity,pursuant to the provisions of RCW 35.21.289 and RCW 19.27 for thepurposeofprescribingregulationsgoverningconditionshazardoustolifeandpropertyfromfireorexplosion,that certain code and standards known as the International FireCode,including Appendix Chapters A,B,C,D,E,F,G,H,I and J being in particular the2015editionsthereofandthewholethereof,as amended by the Washington StateBuildingCodeCouncilandpublishedasChapters51-34 and 51-35 WashingtonAdministrativeCode,save and except such portions as are hereinafter deleted,modi?edoramended,and the same are adopted and incorporated as fully as if set out at lengthhereinandfromthedateonwhichtheordinancecodi?ed in this chapter shall takeeffect,the provision thereof shall be controlling within the corporate limits of the City.
(b)It is the speci?c intent of the Fire Code of the City as herein adopted,modi?ed and amended,to place the obligation of complying with its requirements upontheownersandoccupiersofthebuildingsandpremiseswithinthescope,and noprovisionofnoranytermusedinthisFireCodeisintendedtoimposeanydutywhatsoeverupontheCityoranyofitsof?cers or employees,for whom theimplementationandenforcementofthisFireCodeshallbediscretionaryandnotmandatory.
(c)Nothing contained in this Fire Code is intended to be nor shall be construed tocreateorformthebasisforanyinjuryordamageresultingfromthefailureofabuildingoranypremisestocomplywithprovisionsofthisFireCode,or by reason or inconsequenceofanyinspection,notice,order,certificate,permission or approval
PMC Title 16 7/5/2016 39
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authorized or issued or done in connection with the implementation or enforcement of
this Fire Code,or by reason of any action or inaction on the part of the City,related inanymannertotheenforcementofthisFireCodebyitsof?cers,employees or agents.
(d)It is expressly the purpose of this Fire Code to provide for and promote thehealth,safety and welfare of the general public,and not to create or otherwise establish
or designate any particular class or group of persons who will or should be especially
protected or bene?ted by the provisions of this Fire Code.(Ord.4296,2016;0rd.4108,
2013;0rd.3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.015 SUBSTITUTIONFOR SECTION 108.1.OF THE IFC —BOARD OF
APPEALS.Section 108.1.of the International Fire Code shall be omitted and the Board of
Appeals as set forth in Section 16.04.020 of the Pasco Municipal Code is substituted in its
place Section 108.1 Appeals.Whenever the Fire Chief or Community Development
Director disapproves an application or refuses to grant a permit applied for,or when it is
claimed that the provisions of this code do not apply,or that the true intent of the code
has been misconstrued or wrongfully interpreted,the applicant may,within thirty (30)
days of the decision,appeal that decision to the Mid-ColumbiaBuilding Appeals
Commission as established under the Building Code.(Ord.4108,2013;0rd.3964,2010;
0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.020 AMENDMENTFOR CHAPTER 2 OF THE IFC SECTION 202 -
DEFINITIONS.The following words and terms in Chapter 2 of the International Fire
Code are amended in Sections 202-F,and 202-]to include the following de?nitions:
(a)Section 202-F "Fire Chief”is the Chief Of?cer of the Pasco Fire Department or
the Chief's authorized representative and further means the person appointed by the
City Manager (or that person's authorized representative)to administer and enforce the
International Fire Code within the City of Pasco.
(b)Section 202-]“Jurisdiction”means the City of Pasco.(Ord.4108,2013;0rd.
3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.030 AMENDMENTFOR SECTION 401.5 OF THE IFC -ALARMS.Section
401.5 of the International Fire Code is amended to read as follows:Section 401.5.It is
unlawful for any person,business or legal entity,having or conducting a private ?re
alarm system to transmit three (3)or more false alarms within a ninety (90)day period.
The owner of any residence,business or premises in which said alarm system exists,shall be responsible for payment of the City of Pasco of its reasonable costs for labor,
equipment,fuel and materials,as determined by the Pasco Fire Chief,for a response by
the Fire Department for the third and each subsequent false alarm in a ninety (90)day
period.For the purposes of this section,the term “False Alarm”means the activation of
a ?re alarm because of accident,malfunction or an inadvertent activation,at a time
when no ?re exists on the premises.(Ord.3964,2010).
16.40.035 ADOPTIONOF STATE-DELETEDSECTIONSOF THE IFC.Repealed
(Ord.3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
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16.40.040 ADOPTIONOF STATE DELETEDSECTIONSOF THE IFC —CHAPTER3ANDCHAPTER5.Chapter 3 Section 308.1.4 and Chapter 5 Sections 503.1,503.1.1,503.1.2,503.1.3,503.2,503.3,503.4 as published in the 2015 International Fire Codeareherebyadopted.(Ord.4296,2016;0rd.4108,2013;0rd.3964,2010;0rd.3670Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.050 SUBSTITUTIONFOR SECTION 5608 OF THE IFC —FIREWORKS.Section 5608.1 of the International Fire Code is hereby amended to read as follows:Section 5608.1 FIREWORKS:Except as herein provided,it shall be unlawful for anypersontostore,offer for sale,expose for sale or use,possess,?re,or discharge any?reworks.The Fire Chief shall have the authority to adopt reasonable rules andregulationsforthegrantingofpermitsforsupervisedpublicdisplayof?reworks by themunicipality,fair association,amusement parks,and other organizations.Every suchdisplayshallbehandledbyacompetentoperatorapprovedbytheFireChief.Every
operator shall have ?rst obtained a Washington State Pyrotechnic license pursuant toRCW70.77.305 and WAC Chapter 212-17.The display shall be of such a character,andsolocated,discharged or ?red as in the opinion of the Fire Chief after proper inspection,shall not be hazardous to property or endanger any person.Violation of this subsectionshallconstituteacivilinfractionpunishablebyacivilpenaltynottoexceedtwohundredand?fty dollars ($250.00)for each violation.EXCEPTION:Any person having thenecessarylicensesfromtheStateofWashingtonmaypossessandstore?reworks in theCityofPascoatanapprovedlocationproperlyzonedtherefore,for the purpose of thedistributionofsuch?reworks for retail sale outside the city limits.(Ord.4108,2013;0rd.3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.055 AMENDMENTFOR SECTION308.4 OF THE IFC.Repealed.(Ord.3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.060 AMENDMENTOF SECTION5608.2 FIREWORKSPERMITS,TO THE IFC-.Section 3301.1.3.1 of the International Fire Code is hereby added to read as follows:Section 5608.2 FIREWORKSPERMITS:Application for permits required for a publicdisplayof?reworks originating within City of Pasco municipal boundaries shall be madeinwritingatleast?fteen (15)days in advance of the display.No permit grantedhereundershallbetransferable.(Ord.4108,2013;0rd.3964,2010;0rd.3316 Sec.14,1998.)
16.40.070 ADDITION OF NEW SECTION5608.2.1.1 DISPLAY,AGRICULTURAL
AND WILDLIFEFIREWORKSAND SPECIAL EFFECTS,TO THE IFC.Section 5608.2.1.1oftheInternationalFireCodeisherebyaddedandshallreadasfollows:Section5608.2.1.1 Display,Agricultural and Wildlife Fireworks,and Special EffedzszNo personmaysell,discharge,or possess in the City of Pasco,any of the following except with a
permit and in the manner provided by law:
1.“Display ?reworks”as de?ned in RCW 70.77.131 and WAC 212-17-O40.
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2.“Agricultural and Wildlife Fireworks”as de?ned in RCW 70.77.141 and WAC 212-
17-045.
3.“Special effects"as de?ned in RCW 70.77.146.
4.“Articlespyrotechnic,special effects for entertainment media”as de?ned in RCW
70.77.S35.(Ord.4108,2013;Ord.3964,2010;0rd.5046 Sec.1 (part),2004).
16.40.080 ADDITION OF NEW SECTION S608.2.1.2 AUTHORITYTO SEIZE
FIREWORKS,TO THE IFC.Section S608.2.1.2 the International Fire Code is hereby
added and shall read as follows:Section S608.2.1.2 AUTHORITYTO SEIZE FIREWORKS:Any member of the Pasco Police or Fire Department is hereby authorized and
empowered to seize,take,remove or cause to be removed at the expense of the owneranyandallstocksof?reworks offered or exposed for sale,stored,or transported,orheldinviolationofthisarticle.(Ord.4108,2013;0rd 3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.090 ADDITION OF NEW SECTION 5608.2.1.3 LIABILITYINSURANCE
POLICY REQUIRED,TO THE IFC.Section 5608.2.1.3 of the International Fire Code isherebyaddedandshallreadasfollows:Section 5608.2.1.3 LIABILITYINSURANCE
POLICYREQUIREDThe applicant for a permit for a public display of ?reworks shall ?lewiththeFireDepartmentacopyofpublicliabilityandpropertydamageinsurancepolicy
providing coverage with minimum limits as speci?ed in RCW 70.77.295;however,theholderofgenerallicensefromthechiefoftheWashingtonStatePatrol,through thedirectorof?re protection,and upon compliance with RCW 70.77.35S,shall be excused
from compliance with this subsection.(Ord.4108,2013;Ord.3964,2010)
16.40.100 AMENDMENTTO SECTION 109.4 VIOLATIONSAND PENALITESOF
THE IFC.Section 109.4 of the 2015 International Fire Code is amended to read as
follows:Section 109.4 Violations —Penalties:Any person,?rm or corporation violating a
provision of this chapter which is not also a violation of any other provisions of this Titleorthecodesadoptedthereby,or shall fail to comply with the requirements thereof orwhoshallerect,install,alter,repair,or do work in violation of the approved constructiondocumentsordirectionofthe?re code of?cial,or of a permit or certificate used undertheprovisionsofthischapter,or operate or maintain an occupancy,premises,or vehiclesubjecttothischapterwhoallowahazardtoexistorfailtotakeimmediateactiontoabateahazardonsuchoccupancy,premises,or vehicle when ordered to do so by the?re code of?cial,shall be guilty of a gross misdemeanor.Each day that violation
continues after due notice has been served,shall be deemed a separate offense.(Ord.
4296,2016;0rd.4108,2013;0rd.3964,2010;0rd.3670 Sec.12,2004;0rd.3316
Sec.14,1998.)
16.40.110 SUBSTITUTIONFOR SECTION 3305.1 OF THE IFC.Repealed.(Ord.3964,2010;0rd.3779,2006;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.-40.120 ADDITION TO SECTION 3305.1 OF THE IFC.Repealed.(Ord.3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
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16.40.125 POSSESSION OF COMMON FIREWORKS FOR WHOLESALEDISTRIBUTIONPERMITTED.Repealed.(Ord.3964,2010;0rd.3316 Sec.14,1998.)16.40.150 ADDITIONTO SECTION 3404.1 OF THE IFC.Repealed.(Ord.3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.1S5 ADDITIONTO SECTION 3801.1 OF THE IFC.Repealed.(Ord.3964,2010;0rd.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.160 FIRE EQUIPMENT-USEOUTSIDECITY—AUTHORITYTODISPATCH.Repealed.(Ord.3964,2010;0rd.3316 Sec.14,1998.)
16.40.165 MUTUALAID AGREEMENTS.Repealed.(Ord.3964,2010;0rd.3670Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.170 AMENDMENTFOR APPENDIXI-A.Repealed.(Ord.3670 Sec.12,2004;0rd.3316 Sec.14,1998.)
16.40.180 VIOLATIONS—PENALTIES.Repealed.(Ord.3964,2010;0rd.3779,2006;0rd.3316 Sec.14,1998.)
PMC Title 16 7/5/2016 43
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