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Home My WebLink About10-17-17 Agenda PacketPasco Public Facilities District Building Regional Facilities through Community Partnerships October 17, 2017 4:00 p.m. Pasco City Nall — Conference Room #1 AGENDA L Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes: * July 18, 2017 IV. Claims Approval: * 3rd Quarter 2017: $141,237.04 V. Financial Report: * 3rd Quarter: • Statement of Revenues, Expenditures and Changes in Fund Balance • Balance Sheet VI. Reports from Committees: ■ Kennewick Convention Center Advisory Board ■ Update: Enabling Legislation for Recreation Facilities VII. Old Business: VIII. New Business: * Consideration of 2018 Budget IX. Other Business: X. Adjournment (* indicates documents mailed with agenda) PASCO PUBLIC FACILITIES DISTRICT BOARD JULY 18, 2017 MEETING MINUTES Call To Order: The meeting was called to order at 4:05 p.m., by PPFD President Morrissette, in Conference Room No. 1 at Pasco City Hall. Roll Call: Board Members Present: Caroline Bowdish, Spence Jilek, Craig Maloney, Leonard Dietrich and Mark Morrissette. Also Present: Stan Strebel, Deputy City Manager, Lee Kerr, Attorney. Approval of Minutes: It was motioned by Mr. Jilek, seconded by Mr. Maloney, and carried to approve the minutes of the April 25, 2017 Meeting. Claims Approval: President Morrissette presented second quarter Claims History. Following discussion, it was motioned by Ms. Bowdish, seconded by Mr. Jilek, and carried to approve payment of second quarter claims in the total amount of $163,023.77. Financial Report: President Morrissette presented the second quarter Operating Statement reflecting Total Sources of Funds $128,618.00 and Total Uses of Funds $162,237.00. The second quarter Net Assets Statement was also presented reflecting an actual Net Asset balance of $19,463.00. Following discussion, the Financial Report was accepted as presented. Reports from Committees: Ms. Bowdish reported the Kennewick Convention Center Advisory Board meeting has not been held but will be next week July 27, 2017 at 4:00 p.m. Mr. Morrissette stated he would attend along with Ms. Bowdish. There will be a discussion about placing a sales tax proposition on the ballot. Old Business/New Business/Other Business: The PFD Board continued discussion of the development of an indoor/outdoor aquatic/recreation facility. 1. Update on status of legal authority: Mr. Strebel stated the City's lobbyist attended the City Council meeting last night and gave an overview of the legislative sessions and possibility of another special session. No change to the bill we sought which would have authorized city PFDs to construct aquatic facilities but died in PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes — July 18, 2017 Page - 1 the Senate Rules Committee. Another shot this fall when Council meets with legislators and they lay out their legislative priorities. The PFD Board discussed the possible reasons the bill did not move forward for a vote. 2. Next steps: PFD like to know where they are on the list. Aquatic Facility is something the community wants. Mr. Morrissette suggested we do it on our own, keep pushing forward. Mr. Strebel to talk to lobbyists and see if they can identify the biggest problems that they heard with the legislation, some of it got tweaked to satisfy those that were critical. We are part of the overall plan for the Council's goals, we're not on our own, and we have no taxing authority. We're doing the legwork, gathering the information. How does this project fit with comprehensive plan? Discussed current Council goals and networking. Mr. Morrissette stated the PFD fitting into that Master Plan is critical. The PFD Board would like Mr. Strebel to take their thoughts to City Council. • Survey in 2011 — stated this was our first priority • How vote went in Pasco • Very important project to our community • Over 70,000 people and one pool The next PPFD meeting will be on October 17, 2017 at 4:00 p.m. Adjournment: There being no other business, the meeting was adjourned at 5:12 p.m. Mark Morrissette, President Daniela Erickson, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Meeting Minutes — July 18, 2017 Page - 2 CITY OF PASCO - PRODUCTION Payment Register From Payment Date: 07/1/2017 - To Payment Date: 09/30/2017 JE / CHECK Date Status Reconciled Date Source Payee Name Transaction Amount Revenue 931.13.590.31.1311 PFD Sales 2017-00002003 7/31/2017 JE We State Treasurer 45,444.76 2017-00002299 8/31/2017 JE Wa State Treasurer 48,033.14 2017-00002607 9/30/2017 JE We State Treasurer 43,822.72 $ 137,300.62 931.13.590.34.4527 PFD Pasco Support 2017-00002157 7/1/2017 JE Pasco PFD 1,667.00 2017-00002157 8/1/2017 JE Pasco PFD 1,667.00 2017-00002157 9/1/2017 JE Pasoo PFD 1,667.00 $ 5,001.00 931.13.590.36.6110 Investment Interest 2017-00003043 7/31/2017 JE LGIP Interest Distribution 31.68 2017-00003046 8/31/2017 JE LGIP Interest Distribution 30.13 2017-00003047 9/30/2017 JE LGIP interest Distribution 47.71 $ 109.52 Total Revenue $ 142,411.14 931.13.590.54.4530 Legal Services 14840 7/27/2017 Accounts Payable Kerr Law Group 150.00 $ 150.00 931.13.590.54.4540 Organization Services 217636 7/31/2017 Accounts Payable Kennewick Public Facilities District 45,444.76 218348 8/31/2017 Accounts Payable Kennewick Public Facilities District 48,033.14 219167 9/30/2017 Accounts Payable Kennewick Public Facilities District 43,822.72 $ 137,300.62 931.13.590.54.4635 Insurance Premiums 2017-00002174 7/31/2017 JE Insurance Premiums 262.14 2017-00002174 8/31/2017 JE Insurance Premiums 262.14 2017-00002174 9/30/2017 JE Insurance Premiums 262.14 $ 786.42 931.13.590.64.49001/F Admin Services 2017-0000006 7/12/2017 JE City of Pasco 1,000.00 2017-0000006 6/12/2017 JE City of Pasco 1,000.00 2017-0000006 9/12/2017 JE City of Pasco 1,000.00 $ 3,000.00 Total Expense 141,237.04 Pages: 3 of 3 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE As of September 30, 2017 Annual Current YTD Variance % Received/ 2017 Period 2017 Budget/YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax $ 426,700 137,301 $ 333,809 $ 92,891 78.23% City of Pasco Grant 20,000 5,001 15,003 4,997 75.02% Interest Income 100 110 232 (132) 232.15% Total Revenues 446,800 142,411 349,044 97,756 78.12% EXPENDITURES Advertising/Publications 1,000 - 99 901 9.90% Legal Services 1,000 150 810 190 81.00% Kennewick PFD 420,000 137,301 333,809 86,191 79.48% Professional Services 10,000 - 200 9,800 2.00% Insurance 2,800 786 2,359 441 84.26% Administrative Services 12,000 3,000 9,000 3,000 75.00% Total Expenditures 446,800 141,237 346,277 100,523 77.50% Net Change in Fund Balances - 1.,174 2,767 2,767 0.00% Beginning Fund Balance, January 1 17,871 17,871 17,871 17,871 0.00% Ending Fund Balance $ 17,871 $ 19,045 $ 20,638 115.48% ASSETS LIABILITIES PASCO PUBLIC FACILITIES DISTRICT BALANCESHEET As of September 30, 2017 Cash $ 19,851 Sales Tax Receivable 81,929 Prepaid Insurance 786 TOTAL ASSETS 102,567 Accounts Payable 81,929 TOTAL LIABILITIES 81,929 TOTAL NET ASSETS $ 20,638 PASCO PUBLIC FACILITIES DISTRICT 2018 Operating Budget Revenues: 2018 Operating Budget Beginning Fund Balance $ 20,000 Sales Tax 500,000 Transfers In - City of Pasco (Interlocal Agreement) 20,000 Interest Income 200 Total Sources of Funds $ 540,200 Expenditures Legal Services $ 1,200 Professional Services 5,000 Advertising/Publications 500 Insurance 3,150 Kennewick PFD 500,000 Administrative Services 6,094 Total Expenditures 515,944 Ending Fund Balance 24,256 Total Uses of Funds $ 540,200