HomeMy WebLinkAbout2017.10.02 Council Meeting PacketRegular Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
October 2, 2017
Page
1. CALL TO ORDER:
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered
to be routine by the City Council and will be enacted by roll call vote as one motion
(in the form listed below). There will be no separate discussion of these items. If
further discussion is desired by Council members or the public, the item may be
removed from the Consent Agenda to the Regular Agenda and considered
separately.
4 - 7 (a) Approval of Minutes
To approve the Minutes of the Pasco City Council Meeting dated September
18, 2017.
8 - 9 (b) Bills and Communications
To approve claims in the total amount of $2,599,695.38 ($1,264,341.63 in
Check Nos. 218282-218488; $563,339.27 in Electronic Transfer Nos.
817532-817615, 817622-817694, 817697-817981; $92,763.67 in Check
Nos. 51051-51111; $677,250.81 in Electronic Transfer Nos. 30111899-
30112404; $2,000.00 in Electronic Transfer No. 403).
10 - 15 (c) * Dedication Deed: Right-of-Way for a Portion of Argent Rd (MF#
DEED 2017-008)
To accept the deed from the Paul and Laurie Sheehan for a portion of the
Argent Road right-of-way.
16 - 27 (d) Final acceptance: Primary Clarifier No 3 Upgrade Project
To approve Resolution No. 3798, accepting work performed by Clearwater
Construction & Management, LLC. under contract for the Primary Clarifier
No 3 Upgrade Project.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGEMENTS:
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Regular Meeting October 2, 2017
28 - 33 (a) Yard and Business of the Month Awards
Mayor Watkins to present Certificates of Appreciation for September 2017
"Yard of the Month" and "Business Appearance of the Month" to:
• Kasey Russell, 318 N. 6th Avenue
• Mariana Lara, 1704 W. Hopkins Street
• Debera Odom, 4906 Seville Drive
• Agustin & Consuelo Campos, 4007 Road 108
• McCurley Integrity Subaru, 9620 Sandifur Parkway
5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow
citizens the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for debate or
for the posing of questions with the expectation of an immediate response. Some
questions require consideration by Council over time and after a deliberative
process with input from a number of different sources; some questions are best
directed to staff members who have access to specific information. Citizen
comments will normally be limited to three minutes each by the Mayor. Those with
lengthy messages are invited to summarize their comments and/or submit written
information for consideration by the Council outside of formal meetings.
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
34 - 60 (a) Q* Special Permit: Wireless Facility (MF# SP 2017-011)
MOTION: I move to approve Resolution No. 3799, approving a special
permit for the location of a wireless tower and its associated ground
equipment at 2600 North 20th Avenue, as recommended by the Planning
Commission.
9. UNFINISHED BUSINESS:
10. NEW BUSINESS:
61 - 64 (a) Bid Award: Butterfield Water Treatment Plant PLC and Controls
Upgrade
(RC) MOTION: I move to award the Butterfield Water Treatment Plant
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Regular Meeting October 2, 2017
PLC and Controls Upgrade project to Townsend Controls & Electric LLC in
the amount of $475,412.94 and, further, authorize the City Manager to
execute the contract documents.
65 - 67 (b) * Bid Award for City Hall Remodel (Phase 1)
(RC) MOTION: I move to award the construction contract for the City Hall
Select Remodel (Phase 1) Project to Vincent Brothers Construction LLC, in
the amount of $305,166, including sales tax and, further, authorize the City
Manager to execute the contract documents.
11. MISCELLANEOUS DISCUSSION:
12. EXECUTIVE SESSION:
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
REMINDERS:
1. 1:30 p.m., Monday, October 2, TRIOS – Emergency Medical Services Board Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY, Alt.)
2. 12:00 p.m., Wednesday, October 4, 2601 N. Capitol Avenue – Franklin County
Mosquito Control District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.;
AL YENNEY, Alt.)
3. 6:30 p.m., Wednesday, October 4, 3259 Belmont Blvd, West Richland – Joint Parks
Board Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; CHI FLORES,
ALT.)
4. 1:30 p.m., Thursday, October 5, 2890 Horn Rapids Road, Richland – Volpentest
HAMMER Federal Training Center 20th Anniversary. (COUNCILMEMBER CHI
FLORES)
This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed
at www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
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AGENDA REPORT
FOR: City Council September 22, 2017
TO: Dave Zabell, City Manager Regular Meeting: 10/2/17
FROM: Daniela Erickson, City Clerk
Administrative & Community Services
SUBJECT: Approval of Minutes
I. REFERENCE(S):
Minutes 09.18.17
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the Minutes of the Pasco City Council Meeting dated September 18, 2017.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 4 of 67
REGULAR MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 18, 2017
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Chi Flores, Rebecca Francik, Robert Hoffmann, Tom
Larsen, Saul Martinez, Matt Watkins and Al Yenney.
Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager;
Leland Kerr, City Attorney; Rick White, Community & Economic
Development Director; Richa Sigdel, Finance Director; Dan Dotta, Interim
Administrative & Community Services Director; Bob Metzger, Police Chief;
Bob Gear, Fire Chief and Michael Morales, Economic Development Program
Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
Approval of Minutes
To approve the Minutes of the Pasco City Council Meeting dated September 5,
2017.
Bills and Communications
To approve claims in the total amount of $3,004,469.69 ($1,833,273.77 in
Check Nos. 218052-218281; $412,862.29 in Electronic Transfer Nos. 817616,
817619-817621; $51,907.87 in Check Nos. 50975-51050; $706,425.76 in
Electronic Transfer Nos. 30111378-30111898).
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$262,694.12 and, of that amount, authorize $162,694.95 to be turned over for
collection.
Final Plat: Volterra Estates (MF# FP 2017-006)
To approve the Final Plat for Volterra Estates.
Dedication Deed: Right-of-Way for a Portion of Road 84 (MF# DEED
2017-006)
To accept the deed from the Pasco School District for a portion of the Road 84
right-of-way.
Dedication Deed: Right-of-Way for a Portion of W. Pearl Street (MF#
DEED 2017-007)
To accept the deed from Peter and Laura Lemieux for a portion of the Pearl
Street right-of-way.
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REGULAR MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 18, 2017
Dedication Deed: Right-of-Way for a Portion of Road 72 (MF# DEED
2017-004)
To accept the deed from Sheyna and Raphael Milleret for a portion of the Road
72 right-of-way.
Dedication Deed: Right-of-Way for Travel Plaza Way (MF# DEED 2017-
001)
To accept the deed from Jay and Amy Brantingham for a portion of the Travel
Plaza Way right-of-way.
Dedication Deed: Right-of-Way for a Portion of Road 72 (MF# DEED
2017-005)
To accept the deed from Shelly Woody for a portion of the Road 72 right-of-
way.
2018 Community Development Block Grant (CDBG) Annual Work Plan
and Allocations (MF# BGAP 2017-003)
To approve Resolution No. 3795, approving the Program Year 2018
Community Development Block Grant Allocations and Annual Work Plan per
the Planning Commission recommendation.
2018 HOME Annual Work Plan and Allocation (MF# BGAP 2017-004)
To approve Resolution No. 3796, approving Federal 2018 HOME Annual
Work Plan and Allocation, per the Planning Commission recommendation.
Reappointment to Regional Public Facilities District Board of Directors
To reappoint Saul Martinez to the Board of Directors of the Tri-Cities Regional
Public Facilities District, term to expire October 1, 2020.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr.
Yenney seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mayor Watkins reported on the first day of Ben-Franklin Transit's new route
schedule.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Award and Acceptance of HAEIF Loan
MOTION: Ms. Francik moved to approve Resolution No. 3797, approving the
acceptance of the Hanford Area Economic Investment Fund Public
Infrastructure Loan awarded by the Hanford Area Economic Investment Fund
(HAEIF) and authorize execution of the loan agreement by the City Manager.
Mr. Yenney seconded. Motion carried unanimously.
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REGULAR MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 18, 2017
NEW BUSINESS:
Performance of a City Official
Council discussed the City Manager's evaluation and an increase in salary.
MOTION: Ms. Yenney moved to accept the final report by Kenbrio Inc., for
the City Manager's evaluation submitted in August 2017 and, in recognition of
the City Manager's performance since June 2016, to incr ease his salary by 3%,
effective July 1, 2017. Mr. Martinez seconded. Motion carried by the following
Roll Call vote: Yes - Watkins, Yenney, Flores, Martinez. No - Francik,
Hoffmann, Larsen.
Mr. Zabell thanked Council for their support and gave staff and citizens credit
for their hard work.
MISCELLANEOUS DISCUSSION:
Mr. Zabell updated Council on the following:
• Pasco's repeat code violation fee is lower than Kennewick and Richland.
• The City received a WA State grant to inventory sites important to
African American History.
• The Kickin'-It Soccer program has doubled in size.
• All Senior Picnic will be held Thursday, Sept. 21 at Howard Amon
Park.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:22 p.m.
APPROVED: ATTEST:
Matt Watkins, Mayor Daniela Erickson, City Clerk
PASSED and APPROVED this 2nd day of October, 2017
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AGENDA REPORT
FOR: City Council September 28, 2017
TO: Dave Zabell, City Manager Regular Meeting: 10/2/17
FROM: Richa Sigdel, Director
Finance
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 10.02.17
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $2,599,695.38 ($1,264,341.63 in Check Nos.
218282-218488; $563,339.27 in Electronic Transfer Nos. 817532-817615, 817622-
817694, 817697-817981; $92,763.67 in Check Nos. 51051-51111; $677,250.81 in
Electronic Transfer Nos. 30111899-30112404; $2,000.00 in Electronic Transfer No.
403).
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 8 of 67
October 2, 2017
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 218282-218488 51051-51111
Total Check Amount $1,264,341.63 $92,763.67 Total Checks 1,357,105.30$
Electronic Transfer Numbers 817532-817615 30111899-30112404 403
817622-817694
817697-817981
Total EFT Amount $563,339.27 $677,250.81 $2,000.00 $0.00 Total EFTs 1,242,590.08$
Grand Total 2,599,695.38$
Councilmember
433,228.42
41,096.14
0.00
0.00
19,531.12
924.23
3,037.39
0.00
46,251.11
3,056.45
948.08
46,275.11
1,844.58
2,434.65
0.00
1,511.07
35,836.67
0.00
3,629.78
0.00
0.00
39,263.01
10,815.41
0.00
62,918.35
502,516.24
2,448.60
0.00
36,512.83
0.00
0.00
161.99
388.72
1,305,065.43
GRAND TOTAL ALL FUNDS:2,599,695.38$
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
MEDICAL/DENTAL INSURANCE
OLD FIRE OPEB
FLEX
PAYROLL CLEARING
STADIUM/CONVENTION CENTER
LID
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
SPECIAL ASSESSMENT LODGING
LITTER ABATEMENT
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
PARKS
ECONOMIC DEVELOPMENT
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI-MODAL FACILITY
SCHOOL IMPACT FEES
RIVERSHORE TRAIL & MARINA MAIN
C.D. BLOCK GRANT
HOME CONSORTIUM GRANT
NSP GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
ARTERIAL STREET
STREET OVERLAY
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as
described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Dave Zabell, City Manager Richa Sigdel, Finance Director
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
2nd day of October, 2017 that the merchandise or services hereinafter specified have been received and are approved for payment:
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
The City Council
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AGENDA REPORT
FOR: City Council September 26, 2017
TO: Dave Zabell, City Manager
Rick White, Director
Community & Economic Development
Regular Meeting: 10/2/17
FROM: Dave McDonald, City Planner
Community & Economic Development
SUBJECT: Dedication Deed: Right-of-Way for a Portion of Argent Rd (MF# DEED 2017-
008)
I. REFERENCE(S):
Overview Map
Vicinity Map
Dedication Deed
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to accept the deed from the Paul and Laurie Sheehan f or a portion
of the Argent Road right-of-way.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The north half of West Argent Road adjacent to the Sheehan property has never been
fully dedicated to the public. The Sheehan's are in the process of obtaining a permit for
a major addition to their home and as a condition of permit approval they are required
to dedicated (Per Resolution 1372) the necessary right-of-way for West Argent Road
abutting their lot.
V. DISCUSSION:
West Argent Road was originally developed in the County without the necessary right -
of-way being dedicated to the public. In 1993 the property in question provided a
portion (20 feet) of the right-of-way but not the full 40 feet need for the north half of
the street. Acceptance of the deed will provide the right-of-way for current and future
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street improvements.
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Item: Dedication of ROW for W. Argent RoadApplicant: Paul & Laurie SheehanFile #: DEED 2017-008 Overview MapSITEPage 12 of 67
Item: Dedication of ROW for W. Argent RoadApplicant: Paul & Laurie SheehanFile #: DEED 2017-008 Vicinity Map20'200'SITEPage 13 of 67
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Item: Dedication of ROW for W. Argent RoadApplicant: Paul & Laurie SheehanFile #: DEED 2017-008200'SITE Exhibit#120'Page 15 of 67
AGENDA REPORT
FOR: City Council September 28, 2017
TO: Dave Zabell, City Manager
Rick Terway, Interim Public Works Director
Regular Meeting: 10/2/17
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Final acceptance: Primary Clarifier No 3 Upgrade Project
I. REFERENCE(S):
Vicinity Map
Resolution
Council Presentation Materials
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. ________, accepting work performed by
Clearwater Construction & Management, LLC. under contract for the Primary Clarifier
No 3 Upgrade Project.
III. FISCAL IMPACT:
Revenue Bond - $5,705,368
Current Total Budget- $5,463,508
Requesting Allocation- $241,860
Total Final Requested Budget- $5,705,368
IV. HISTORY AND FACTS BRIEF:
In the spring of 2014, Council adopted the City's Comprehensive Sewer Plan. The Plan
identifies strategies and outlines the capital improvement to address current and future
needs. One of the high priority projects was the construction of an additional primary
clarifier at the municipal wastewater treatment plant (WWTP). The existing clarifiers
were nearing design capacity. A third primary clarifier was necessary to meet the future
growth within the system. This expansion in primary treatment through the additional
clarifier represents the first phase of improvements to increase the capacity of the
WWTP from 7 million gallons per day (MGD) to 12 MGD.
Page 16 of 67
In May 2014, Council awarded a Professional Service Agreement to HDR Engineering
to complete design of the project along with other associated improvements at the
WWTP.
The Primary Clarifier Upgrade project as bid, included the additional primary clarifier,
a new primary sludge pumping room, a new scum pump station, modifications to the
existing headworks channel, and associated mechanical, electrical, instrumentation,
yard piping, and other site work.
On July 27, 2015, Council awarded the Primary Clarifier Upgrade project to
Clearwater Construction & Management, LLC for $4,634,287.80.
V. DISCUSSION:
The final construction contract cost is $4,757,626.94, which includes 3% in change
orders ($123,339.14) over the original contract price. Included was a savings of
$51,013 in value engineering savings identified by the contractor.
The final total project cost including design, consultant construction management, the
City's portion of the construction management, and administration costs is anticipated
to be $5,705,368.
Staff recommends City Council's acceptance of the project as constructed by
Clearwater Construction & Management, LLC.
This item was discussed at the September 25, 2017 Council Workshop.
Page 17 of 67
New Primary Clarifier No. 3 Wastewater Treatment Plant Page 18 of 67
RESOLUTION NO. _______
A RESOLUTION ACCEPTING WORK PERFORMED BY CLEARWATER
CONSTRUCTION & MANAGEMENT, LLC. UNDER CONTRACT FOR THE
WASTEWATER TREATMENT PLANT PRIMARY CLARIFIER NO 3 PROJECT.
WHEREAS, the work performed by Clearwater Construction & Management, LLC.
under contract for the Wastewater Treatment Plant Primary Clarifier No 3 project has been
examined by Engineering and has been found to be in apparent compliance with the applicable
project specifications and drawings, and
WHEREAS, it is Engineering’s recommendation that the City of Pasco formally accept
the contractor’s work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering’s recommendation and thereby accepts the work
performed by Clearwater Construction & Management. under contract for the Wastewater
Treatment Plant Primary Clarifier No 3 project., as being completed in apparent conformance
with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Director.
PASSED by the City Council of the City of Pasco this 2nd day of October, 2017.
_____________________________
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ __________________________
Daniela Erickson Leland B. Kerr
City Clerk City Attorney
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To Meet the Current and Future Flow DemandsMaster Plan Identified As Urgent Improvement Page 22 of 67
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AGENDA REPORT
FOR: City Council September 18, 2017
TO: Dave Zabell, City Manager Regular Meeting: 10/2/17
FROM: Dan Dotta, Interim Director
Administrative & Community Services
SUBJECT: Yard and Business of the Month Awards
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Mayor Watkins to present Certificates of Appreciation for September 2017 "Yard of
the Month" and "Business Appearance of the Month" to:
• Kasey Russell, 318 N. 6th Avenue
• Mariana Lara, 1704 W. Hopkins Street
• Debera Odom, 4906 Seville Drive
• Agustin & Consuelo Campos, 4007 Road 108
• McCurley Integrity Subaru, 9620 Sandifur Parkway
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
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AGENDA REPORT
FOR: City Council September 22, 2017
TO: Dave Zabell, City Manager
Rick White, Director
Community & Economic Development
Regular Meeting: 10/2/17
FROM: Darcy Bourcier, Planner I
Community & Economic Development
SUBJECT: Special Permit: Wireless Facility (MF# SP 2017-011)
I. REFERENCE(S):
Vicinity Map
Proposed Resolution
Report to Planning Commission
Planning Commission Minutes: Dated 8/17/2017 and 9/21/2017
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No.____, approving a special permit for the
location of a wireless tower and its associated ground equipment at 2600 North 20th
Avenue, as recommended by the Planning Commission.
III. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
On August 17, 2017 the Planning Commission conducted a public hearing to take
public input regarding the proposal to locate a wireless facility at 2600 North 20th
Avenue on the campus of Columbia Basin College.
Following conduct of the hearing, the Planning Commission determined the proposal
to be reasonable and developed a recommendation to approve the location of the
wireless facility.
No written appeal of the Planning Commission's recommendation has been received.
Page 34 of 67
V. DISCUSSION:
The applicant is proposing to establish a wireless facility on the Columbia Basin
College campus in an area used for storage.
The wireless facility will consist of an 80-foot monopole and ground equipment. It will
be painted a neutral color to blend in with the horizon and is intended to improve
service to the campus and the surrounding area.
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Vicini Item:Special Permit -Wireless TowertyApplicant:PI Tower Development LLC
Map File #;SP 2017-011
Page 36 of 67
…
RESOLUTION NO._______
A RESOLUTION GRANTING A SPECIAL PERMIT FOR A WIRELESS FACILITY ON
THE COLUMBIA BASIN COLLEGE CAMPUS AT 2600 NORTH 20TH AVENUE.
WHEREAS, PI Tower Development LLC submitted an application for an 80-foot monopole and
its associated ground equipment located at 2600 North 20th Avenue (Tax Parcel #119 170 013); and
WHEREAS, the Planning Commission held a public hearing on August 17, 2017 to review a
special permit for the proposed wireless facility; and,
WHEREAS, following deliberations on September 21, 2017 the Planning Commission
recommended approval of a Special Permit for the wireless facility with certain conditions;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
1. That a Special Permit is hereby granted to PI Tower Development LLC for a wireless
facility under Master File # SP 2017-011 with the following conditions:
a. The special permit shall apply to parcel # 119 170 013;
b. The property shall be developed in substantial conformity with the elevations and
site plan submitted with the application except as conditioned herein;
c. The proposed cellular facility must comply with all FCC and FAA regulations;
d. The tower shall be painted a neutral color to blend in with the horizon;
e. The special permit shall be null and void if a City of Pasco building permit is not
obtained by December 30, 2018;
f. The wireless tower and all of its accessories must be removed within 90 days of
discontinuation.
2. Passed by the City Council of the City of Pasco this 2nd day of October, 2017.
_______________________________
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ _____________________________
Daniela Erickson, City Clerk Leland B. Kerr, City Attorney
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1
REPORT TO PLANNING COMMISSION
MASTER FILE NO: SP 2017-011 APPLICANT: PI Tower Development LLC
HEARING DATE: 8/17/2017 with T-Mobile
ACTION DATE: 9/21/2017 PO Box 8436
Spokane, WA 99203
BACKGROUND
REQUEST: SPECIAL PERMIT: Location of Wireless Communication Facilities
at Columbia Basin College (R-1 Zone)
1. PROPERTY DESCRIPTION:
Legal: A portion of the northeast quarter of Section 24, Township 9
North, Range 29, East, WM. containing approximately 2,106 square feet
all within Parcel # 119 170 013.
General Location: Columbia Basin College at the southwest corner of the
campus – 2600 North 20th Avenue
Property Size: The parcel is approximately 133.8 acres; the lease area
contains approximately 2,106 square feet.
2. ACCESS: The site is accessed from W Argent Road and N 20th Ave.
3. UTILITIES: Electricity, water, and telephone are currently available to
the site.
4. LAND USE AND ZONING: The parcel is currently zoned R-1 (Low-
Density Residential) and contains Columbia Basin College as a result of a
special permit. There are no existing structures on the site itself within
the storage yard. Surrounding properties are zoned and developed as
follows:
NORTH: I-1 – Vacant; Tri-Cities Airport
EAST: C-1 – Vacant; Hotels; Offices
SOUTH: R-2/R-4 – Multi-Family Residences
WEST: RS-1/I-1 –Vacant
5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site
for government/public uses. Goal UF-2 suggests the City ought to
maintain land use flexibility in regard to placement of infrastructure for
public and private utilities. Policy UF-2-A encourages the sound
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2
management of all energy and communication utilities through
coordination and cooperation dealing with construction of such facilities.
Policy UF-2-B encourages the placement of utility substations which are
necessary for the surrounding neighborhood.
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead
agency for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, City development regulations, and other
information, a threshold determination resulting in a Determination of
Non-Significance (DNS) has been issued for this project under WAC 197-
11-158.
ANALYSIS
PI Tower Development LLC along with its tenant, T-Mobile, are requesting
special permit approval to locate an 80-foot monopole antenna support
structure and associated ground-based equipment in a storage yard located at
the southwest corner of the Columbia Basin College campus, addressed 2600
North 20th Ave. By doing so, the applicant and its tenant intend to improve
coverage for students, staff, and visitors of the college as well as the airport and
surrounding businesses (see coverage maps). The proposed tower is located
adjacent to a highway intersection and 300 feet south of an existing tower
(similar in appearance) which hosts Sprint equipment. It will be placed in this
location so as to neither detract from the beauty of the campus nor interfere
with student activities; no views will be obstructed.
The PMC special permit review criteria for wireless facilities are written as
follows:
25.70.075 WIRELESS COMMUNICATION FACILITIES.
Wireless Communication Facilities are permitted under the
following conditions:
(1) Such structures shall be permitted in all industrial or C-3
zoning districts provided the location is 500 feet or more from a
residential district. Any location closer than 500 feet requires
special permit approval.
(2) Such structures may be permitted by special permit in all
other zoning districts provided said structures are:
(a) Attached to or located on an existing or proposed
building or structure that is higher than thirty-five (35) feet;
or
(b) Located on or with a publicly owned facility such as a
water reservoir, fire station, police station, school, county or
port facility.
(3) All wireless communication facilities shall comply with the
following standards
Page 39 of 67
3
(a) Wireless facilities shall be screened or camouflaged by
employing the best available technology. This may be
accomplished by use of compatible materials, strategic location,
color, stealth technologies, and/or other measures to achieve
minimum visibility of the facility when viewed from public
rights-of -way, and adjoining properties such that a casual
observer cannot identify the Wireless Communication Facility.
(b) Wireless facilities shall be located in the City in the
following order of preference:
i) Attached to or located on buildings or structures
higher than 35 feet.
ii) Located on or with a publicly owned facility
iii) Located on a site other than those listed in a) or b).
The equipment cabinets will be located within a fenced area surrounding the
base of a pole. The applicant has explained that the reason the facility will be
freestanding is because there are no buildings located in the vicinity that are of
appropriate height. Also, Columbia Basin College has indicated that it will no
longer accept the leasing of space to wireless carriers on campus buildings due
to the potential for roof damage. The monopole will be tall and strong enough to
support other wireless carriers in addition to T-Mobile.
Typical neighborhood concerns expressed over proposed cell towers in the past
have included fear of electromagnetic radio waves and the unsightliness of tall
towers within the neighborhood. Because the tower will be located within
public property the provisions for tower height do not apply to this application.
Furthermore, under Federal regulations cities are barred from considering
electromagnetic radio waves in the permitting process for cell towers. An
application for a cell tower cannot be denied based on concern over
electromagnetic waves.
INITIAL STAFF FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis section of the staff report.
The Planning Commission may add additional findings to this listing as the
result of factual testimony and evidence submitted during the open record
hearing.
1. The site is zoned R-1 (Low-Density Residential) and contains Columbia
Basin College as a result of a special permit.
2. The Comprehensive Plan identifies the site for government/public uses.
3. The site is approximately 133.8 acres; the lease area contains
approximately 2,106 square feet.
Page 40 of 67
4
4. The proposed tower is located adjacent to a highway interchange and 300
feet south of an existing tower.
5. The height of the elevated freeway interchange will help reduce the
overall visual height of the tower.
6. The tower location and height has been reviewed by the FAA and
determined to not create obstructions for airport operations.
7. A copy of the tower site plan and tower was provided to the Airport
Manager.
8. Electricity, water, and telephone are currently available to the site.
9. In the R-1 zone cellular facilities may be permitted by special permit
provided the tower is either:
i) Attached to or located on an existing or proposed building or
structure that is higher than thirty-five (35) feet; or
ii) Located on or with a publicly owned facility such as a water
reservoir, fire station, police station, school, county or port
facility.
10. The equipment cabinets will be located within a fenced area
surrounding the base of a pole.
11. The monopole will be tall and strong enough to support other
wireless carriers in addition to T-Mobile.
12. Federal regulations bar the City from considering electromagnetic
radio waves in the permitting process for cell towers or denying permits
based upon concerns over electromagnetic radio waves.
13. Comprehensive Plan suggests the City should maintain land use
flexibility with regard to placement of infrastructure for public and
private utilities.
14. The Comprehensive Plan does not specifically address cellular
equipment.
15. Cellular equipment creates minimal demands on City
infrastructure.
TENTATIVE CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT
Before recommending approval or denial of a special permit the Planning
Commission must develop findings of fact from which to draw its conclusions
based upon the criteria listed in PMC 25.86.060. The criteria are as follows:
(1) Will the proposed use be in accordance with the goals, policies, objectives
and text of the Comprehensive Plan?
The Comprehensive Plan does not specifically address cellular
equipment. The Comprehensive Plan goal UF-2 and policy UF-2-A
Page 41 of 67
5
discuss the need for sound management and coordination in the
location of utilities and community facilities. Policy ED-1-C promotes
the need to support Pasco’s urban area as a good business environment
by enhancing the infrastructure of the community. The applicability of
policy ED-1-C is enhanced due to the fact that the new monopole and
accompanying equipment will provide more/better service primarily to
Columbia Basin College and the Tri-Cities Airport. Policy UT-1-C
encourages coordination of utility providers’ functional plans with the
City’s land use and utility plans to ensure long term service availability.
(2) Will the proposed use adversely affect public infrastructure?
The proposed use is a part of the communication network utilized by the
general public. The proposed equipment will be located in such a
manner so as not to impact other public utilities or services. The
proposed use does not require water and sewer. Only one service trip is
expected to be generated each month.
(3) Will the proposed use be constructed, maintained and operated to be in
harmony with existing or intended character of the general vicinity?
The tower will be located on the Columbia Basin campus in a storage
yard and far from the residential uses across I-182 to the south. As the
storage yard is fairly isolated from areas where students and visitors will
gather, the tower will neither interrupt students’ daily activities nor
obstruct any views.
(4) Will the location and height of proposed structures and the site design
discourage the development of permitted uses on property in the general
vicinity or impair the value thereof?
The area is almost fully developed with permitted uses. The tower will be
located in a storage yard on campus property nearby an existing tower
and a chain link fence will encase both it and the accompanying
equipment. The tower and equipment will likely not be noticeable from
any surrounding properties. Additional the tower tower location and
height has been reviewed by the FAA and determined to not create
obstructions for airport operations.
(5) Will the operations in connection with the proposal be more objectionable to
nearby properties by reason of noise, fumes, vibrations, dust, traffic, or
flashing lights than would be the operation of any permitted uses within
the district?
The proposed cellular equipment will create no fumes, dust, or noise
during normal operations. Cellular facilities have been located
throughout the community in residential, commercial and industrial
zones without generating any complaints received by the City.
Page 42 of 67
6
(6) Will the proposed use endanger the public health or safety if located and
developed where proposed, or in any way become a nuisance to uses
permitted in the district?
The proposal is required to be designed by a professional engineer to
withstand the forces of nature. The applicant is also required by law to
coordinate with the FAA and FCC prior to obtaining a building permit.
Radio waves at frequencies utilized by local cellular networks have not
been proven to be harmful to human health. Federal law prohibits the
City from considering the impacts of radio wave frequencies when
reviewing permits for cellular equipment.
TENTATIVE APPROVAL CONDITIONS
1) The special permit shall apply to parcel # 119 170 013;
2) The property shall be developed in substantial conformity with the
elevations and site plan submitted with the application except as
conditioned herein;
3) The proposed cellular facility must comply with all FCC and FAA
regulations;
4) The special permit shall be null and void if a City of Pasco building
permit is not obtained by December 30, 2018.
RECOMMENDATION
MOTION: I move to close the hearing on the proposed special
permit and set September 21, 2017 as the date for
deliberations and the development of a
recommendation for the City Council.
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B e fore AfterView l o o k i n g N o r t h
E a s t f r o m U S H wy 3 9 5 P h o t o s i m #1
2600 North 20th Ave
Pasco, WA 99301
W A Co l u mb ia B as i nPage 48 of 67
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PLANNING COMMISSION MINUTES
8/17/17
PUBLIC HEARINGS:
A. Special Permit Wireless Tower (PI Tower Development LLC with
T-Mobile) (MF# SP 2017-011)
Chairman Cruz read the master file number and asked for comments from staff.
Darcy Bourcier, Planner I, discussed the special permit application for a wireless
facility tower. PI Tower Development LLC and its tenant, T-Mobile, want to locate an
80’ tall monopole and its equipment and storage at the southwest corner of the
Columbia Basin College. They are looking to improve coverage to the students and
staff of the college and surrounding area, such as the airport and businesses. The
proposed tower location is at an elevated freeway interchange and 350’ south of an
existing tower which hosts Sprint equipment. At this location it will not detract from
the appearance of the campus or interfere with the day to day activities of the
students. The height and location has been reviewed by the FAA and will not interfere
with airport operations. It will be tall enough and strong enough to support additional
wireless carriers in the future if there is need for it.
Commissioner Roach asked if there were any regulations in the code restricting the
number of cell towers in a given area.
Ms. Bourcier responded that there is nothing in the code that prohibits a certain
number of towers in a given vicinity.
Rick White, Community & Economic Development Director, added that there is a
hierarchy in determining the location of wireless facilities. First they would be located
on existing poles, second they would be located on public buildings or buildings over
35’ high or at least 500’ from residential zones. A special permit is always required
but the hierarchy establishes the way the locational criteria is set up.
Commissioner Roach stated that there is already a very visible antennae near this
proposed location and asked why this equipment isn’t being proposed to locate on the
already existing antennae.
Ms. Bourcier replied that the existing tower 300’ away that hosts Sprint cannot hold
anymore equipment.
Rod Michaelis, 904 W. Comstock, Spokane, WA spoke on behalf of the applicant. He
stated that he has been involved in the wireless communication industry for over 20
years. He addressed Commissioner Roach’s question of locating on the existing tower.
When that tower was built it was built to handle Sprint’s equipment. Since that time
equipment has gotten bigger and the engineering standards are more stringent. The
existing tower is not adequate anymore for additional providers. That is likely why
AT&T went to the roof of a building on the campus rather than co-locating on the
Page 57 of 67
Sprint tower. He stated that he has been working with campus staff and they do not
wish to have any more equipment on their buildings due to the stress and damage to
the roof from the equipment. They would prefer a new tower to equipment on the roof.
The tower will be built very strong and could support not only T-Mobile but other
providers as well – as he has already been in contact with other providers. The college
likes having the towers because it helps their services and improves the quality of
service from of heavy usage during an emergency, as everyone jumps onto their cell
phones. He felt the location was good and while visible, when most people are at the
interchange on the highway, they should be paying attention to the road. The tower
meets the code and intent of the Comprehensive Plan.
Chairman Cruz pointed out that the tower meets the FCC standards, the Planning
Commission cannot deny the special permit based on any of those standards.
The public hearing was then closed.
Commissioner Roach asked if there were any concerns that with an existing 300’
antennae nearby if it would present an eyesore and if they should consider disguising
the pole as the Commission requested be done at another cell tower location on Court
Street and Road 68.
Chairman Cruz said he had considered that but thought having a large fake tree
would look more out of place than a regular cell tower pole.
Commissioner Roach said they could make it look like a flag pole. With it being a
heavily visited area and our community’s one college we should try to consider the
aesthetics. It would be worth considering.
Commissioner Bykonen stated that she has lived near one of the wireless towers
disguised at a flag pole and it was large and the flag was noisy. The flag will also
tatter from the wind and who knows when or if the wireless providers will replace the
flag.
Commissioner Bowers asked the applicant if AT&T and Sprint were to move over to
the proposed wireless tower, would they demolish their current facilities.
Chairman Cruz opened the public hearing back up for the applicant to respond.
Mr. Michaelis replied that the tower is currently owned by SBA, a large company.
They are aware of the situation and if they lose their tenant they may try to find
another tenant but if they cannot get another tenant they may take it down or the
college may request that they take it down. He also addressed the flag pole towers and
how they are much larger than they used to be and would be a nuisance.
Commissioner Campos addressed the aesthetics of the pole and blending in with the
galvanized metal already there.
Page 58 of 67
Commissioner Roach referenced the wireless tower on Court Street and Road 68 and
how she has received a lot of positive feedback about that pole which is disguised as a
tree. That area of Pasco is a lot let travelled than the proposed location at Columbia
Basin College so she felt that it would be nice to try and disguise the proposed pole
since it is a heavily visited area.
Chairman Cruz responded that in that instance it was different because there were
already several trees in the area and the pole would have stood out if it was a big grey
pole so disguising it as a tree made sense. In this case there isn’t that contrast,
otherwise he would be in favor of that. So while it may not be the most attractive,
wireless facilities are nearly necessity now as everyone has a phone. He also
understood why the college didn’t want any more facilities on the roof of their
buildings.
Mr. Michaelis said that the cell providers are required to perform any maintenance
and fix any damage to buildings on which they locate so neither parties wish to locate
new equipment on an existing building.
Commissioner Roach asked if there were other camouflage options other than trees
and flags.
Rick White, Community & Economic Development Director, said there were other
options. As a part of the special permit conditions can be made to require the pole to
be of neutral colors and is a standard condition that would not affect the functionality
of the tower at all.
Commissioner Roach made clear that she was in support of the applicant receiving a
special permit for a wireless tower but wanted to explore options to make it more
aesthetically pleasing.
With no further questions or comments the public hearing was closed.
Commissioner Campos moved, seconded by Commissioner Bykonen, to close the
hearing on the proposed special permit and set September 21, 2017 as the date for
deliberations and the development of a recommendation for the City Council. The
motion passed unanimously.
Page 59 of 67
PLANNING COMMISSION MINUTES
9/21/17
OLD BUSINESS:
A. Special Permit Wireless Tower (PI Tower Development LLC with
T-Mobile) (MF# SP 2017-011)
Chairwoman Roach read the master file number and asked for comments from staff.
Rick White, Community & Economic Development Director, discussed the special
permit for the location of a wireless tower. Since the previous meeting, staff has added
a condition regarding the color of the tower. The tower must be painted a neutral
color and will occur during the permitting stage. There were no additional comments.
Commissioner Bowers moved, seconded by Commissioner Greenaway, to adopt
findings of fact and conclusions therefrom as contained in the September 21, 2017
staff report. The motion passed unanimously.
Commissioner Bowers moved, seconded by Commissioner Greenaway, based on the
findings of fact and conclusions therefrom, the Planning Commission recommend the
City Council grant a special permit to PI Tower Development LLC for the location of an
80-foot monopole and its associated ground equipment at 2600 North 20th Avenue
with conditions as contained in the September 21, 2017 staff report. The motion
passed unanimously.
Page 60 of 67
AGENDA REPORT
FOR: City Council September 26, 2017
TO: Dave Zabell, City Manager
Rick Terway, Interim Public Works Director
Regular Meeting: 10/2/17
FROM: Dan Ford, City Engineer
Public Works
SUBJECT: Bid Award: Butterfield Water Treatment Plant PLC and Controls Upgrade
I. REFERENCE(S):
Vicinity Map
Bid Tabulation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to award the Butterfield Water Treatment Plant PLC and Controls
Upgrade project to Townsend Controls & Electric LLC in the amount of $475,412.94
and, further, authorize the City Manager to execute the contract documents.
III. FISCAL IMPACT:
Water Fund - from current revenue bond proceeds - $600,000
IV. HISTORY AND FACTS BRIEF:
This project consists of replacing the aging and out-of-date programmable logic
controllers (PLC) and supervisory control and data acquisition (SCADA) systems at
Butterfield Water Treatment Plant.
The current systems were installed in the mid-1990's; hardware drivers, coding, and
other operating system requirements are obsolete and subsequently unavailable on the
open market. Likewise, new replacement parts are no longer produced, and used parts
are scarce. Similarly, technical support has diminished to the point where professional
service providers do not offer assistance for troubleshooting system issues or repair
work.
An operational objective of standardizing both water plants is met with this upgrade,
including: the ability to use already available ethernet connectivity; reliable and readily
Page 61 of 67
available technical support; parts and service availability; software packages and
hardware upgrades, and; system continuity.
V. DISCUSSION:
Bids were received and opened on September 13, 2017, the City received two (2) bids
for the project. The low bid was from Townsend Controls & Electric, LLC, in the
amount of $475,412.94. The Engineer's Estimate was $564,720.
This project is included in the City's 2018 budget and 2017-2022 Capital Improvement
Plan. The anticipated completion date is March 30, 2018.
Staff reviewed the bid submittal and found no exceptions or irregularities and,
therefore, recommends award of the contract to Townsend Controls & Electric LLC, of
Pasco, Washington.
This Item was discussed at the September 25, 2017 Council Workshop.
Page 62 of 67
Page 63 of 67
BID SUMMARY
Butterfield Water Treatment Plant PLC and Controls Upgrade
Project No.17019
Cit Contract Number:CP9-WT-2R-17-01
Bid Security
ENGINEER'S
ESTIMATE
Townsend Controls &
Electric LLC
Pasco,WA
5%Bid Bond
Taurus Power &Controls,
Inc.
Kent,WA
5%Bid Bond
ITEM
Mobilization,Bonds,Insurance,Permits,and Demobilization
UNITPRICE
$30,000.00
AMOUNT
$30,000 00
UNITPRICE
$7,600.00
AMOUNT
$7,600.00
UNITPRICE
26,500.00
AMOUNT
26,500 .00
Demolish and Remove Existing Profibus System $2500.00 $2 500.00 $720.00 $720.00 $6,000.00 $6,000.00
Ethernet Cable,CAT 6 $3 00 $1,500.00 $1.20 $600.00 $1.14 $570.00
Replace FACP PLC Including New Back Panel and Touchscreen $15,000.00 $15,000.00 $27,436.41 $27,436.41 36,250.00 36,250.00
Replace Filter Control (1&3)PLC Including New Back Panel and Touchscreen $20,000.00 $20,000 00 $27,992.41 $27,992.41 35,500.00 35,500.00
Replace Filter Control (2&4)PLC Including New Back Panel and Touchscreen $20,000,00 52000000 $27,992.41 $27,992.41 35,500.00 35,500.00
Replace Filter Control (5&7)PLC Including New Back Panel and Touchscreen $20,000 00 $20,000.00 $27,992.41 $27,992.41 35,500.00 35,500.00
Replace Filter Control (6&8)PLC Including New Back Panel and Touchscreen $20,000 00 $20,000 00 $27,992.41 $27,992.41 35,500.00 35,500.00
Replace Individual Filter Relay Back Panels $16,000 00 $16,000 00 $18,265.54 $18,265.54 $22,100.00 22,100.00
Replace Main PLC Including New Back Panel $100,000.00 3100.000 00 $108,891.81 $108,891.81 $124,700.00 $124,700.00
Replace Fluoride PLC Including New Back Panel and Touchscreen $15,000.00 $15,000.00 $21,134.08 $21,134.08 28,250.00 28,250.00
Replace Sedimentation Basin PLC Including New Back Panel $15,000.00 $15,000.00 $21,244.63 $21,244.63 25,500.00 25,500.00
Programming,Testing,Commissioning,and Training $195,000.00 $195,000,00 $79,700.00 $79,700.00 $154,500.00 $154,500.00
Spare Parts and Software License $25,000.00 825 000 00 $35,703.03 $35,703.03 15,350.00 15,350.00
Operations &Maintenance Manuals,Record Drawings,and Electronic Files $25000 00 $25,000.00 $4,500.00 $4,500.00 $6,000.00 $6,000.00
CITYENGINEERSREPORT
COMPETITIVEBIDSWEREOPENEDONSEPTEMBER13,2017.
ALLBIDSHAVEBEENREVIEWEDBYTHISOFFICE.
I RECOMMENDTHECONTRACTBEAWARDEDTO:
Townsend Controls &ElectricLLC
CITYENGINEER
V
l'J.E.1'!
CITY OF
PASCO
Subtotal:
Sales Tax (8.6%):
Total Bid:
$520,000 00
844.720,00
$564,720.00
APPROVALBYPUBLICWORKSDIRECTOR
I7
t7//7/7
DATE PUBLICWORKS IRECTOR
CITY OF PASCO
$437,765.14
$37,647.80
$475,412.94
$587,720.00
$50,543.92
$638,263.92
Butterfield WTP PLC and Controls Upgrade
Project No.17019
Contract No.:CP9-WT-2R-17-01
BID DATE:September 13,2017
F||_E;Butterfield WTP PLC Upgrade Bid Summary.pub
SHEET 1 of 1Page 64 of 67
AGENDA REPORT
FOR: City Council September 27, 2017
TO: Dave Zabell, City Manager Regular Meeting: 10/2/17
FROM: Stan Strebel, Deputy City Manager
Executive
SUBJECT: Bid Award for City Hall Remodel (Phase 1)
I. REFERENCE(S):
Bid Tabulation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to award the construction contract for the City Hall Select Remodel
(Phase 1) Project to Vincent Brothers Construction LLC, in the amount of $305,166,
including sales tax and, further, authorize the City Manager to execute the contract
documents.
III. FISCAL IMPACT:
$305,166 including tax - REET Fund, 2017 CIP
IV. HISTORY AND FACTS BRIEF:
On September 26, the City received two bids for the City Hall Select Remodel Project.
The Phase 1 Project consists of remodeling some of the space formerly occupied by
Police personnel for use by Recreation, Information Services and City Prosecutor.
Office space currently occupied by the Prosecutor will then be remodeled for
occupancy by Human Resources.
The low bid was submitted by Vincent Brothers Construction, of Pasco, in the amount
of $305,166. The second low bid was in the amount of $305,706. Both bids are above
the architect's project cost approximation of $215,000 -220,000 (tax included).
While the architect's cost approximation was based on anticipated unit costs, it was not
at a level of detail that took into account current local market conditions and special
characteristics of the project such as: the relatively small size and scope of the project;
that the project entails remodeling on each of the three floors of City Hall; the
limitations on the transport of materials within the building; and that the contractor
Page 65 of 67
must work around occupied areas of City Hall. Given these considerations, staff is not
surprised that bids are higher than the architect's approximation of cost.
V. DISCUSSION:
As the bid amount is reasonably within budget, and resources, staff recommends award
of the bid. The contract duration is set for 90 days.
Page 66 of 67
BID SU MMARY
City Hall Select Remodel
C ity Contrac t N umbe r: CP5-G N-9A-15-03
It em
N o .
All Work Required by Contract
CITY ENGINEERS REPORT
COMPETITIVE BIDS WERE OPENED ON SEPTEMB ER 26, 2017.
ALL BIDS HAVE BEEN RE VIEWED BY THIS OFFIC E.
I RECOMMEND THE CON TRACT BE AWARDED TO :
Vincent Brothers, LLC.
Cf/1..?/zo r=t
DATE
~?1yK ~
Bid Security
ITEM
& -•
I .": .. ~~~: ... "'"""Ill""""~~~. I
ENGINEER'S I
Vi n c ent Brot hers, LLC. Banlln Const ru ctio n, LLC.
ESTIMATE
Pasco, WA Kennewick, WA
5% Bid Bond 5% Bid Bond
QTY I UNIT I UNIT PRICE I AMOUNT I UNIT PRICE I AMOUN T UNIT PRICE AMOUNT
Subtot al
WSST8.6 o/o
Total B id :
LS I $200,000.00 1 $200,000.00 1
$200,000.00
$17,200.00
$217,200.00
APPROVAL BY DEPUTY CITY MANAGER
~
r~u ~ t1
DATE PUBLIC WORK S DIREC TOR
$281 ,000.001 $281 ,000.00 1
$281 ,000.00
$24,166.00
$305,166.00
$281,497.00 $281,497.00
$281,497.00
24,208.74
$305,705.74
CITY OF PASCO
Ci t y Hall Select Rem odel
Cit y Contract No . CP5-GN-9A -15-03
BID DATE: September 26,2017
FI L E: City Hall Select Remodel Bid Summary.pub
SHEET 1 of Page 67 of 67